HomeMy WebLinkAboutCC PACKET 02242015CITY OF SAINT ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
� FEBRUARY 24, 2015
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Resolution 15-021; a resolution appointing Bonnie Brever to Fill a Vacancy on the Saint Anthony Village City
Council. Mark Casey, City Manager will be presenting. (pp. 1-4)
Swearing -In City Council member Bonnie Brever. (pp. 5-6)
Consideration, discussion, and possible action on all of the following items:
Approval of the February 24, 2015, City Council Meeting Agenda. (action requested.)
Proclamations and Recognitions.
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a
Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda.
A. Approval of February 10, 2015, City Council meeting minutes. (pp. 7-14)
B. Licenses and Permits. (pp. 15-16)
C. Claims. (pp. 17-20)
D. Resolution 15-022; a resolution Designating Councilmember Brevet as a Participant in Outside
Organizations for 2015. (pp. 21-24)
E. Resolution 15-023; a resolution accepting a Grant that was received for 2014. (pp. 25-28)
IV. Public Hearing. None.
V. Reports from Commission and Staff.
A. Planning Commission 2015 Workplan. Erica Crone, Planning Commission Chair will be presenting. (pp.
29-30)
VI. General Business of Council.
A. Resolution 15-024; a resolution Authorizing Appraisals for Easement Acquisitions for 2016 Highway
Safety Improvement Program. Todd Hubmer, City Engineer will be presenting. (pp. 31-34)
B. Ordinance 2015-02; an Interim Ordinance Prohibiting Medical Cannabis Manufacturers and Cannabis
Facilities. Mark Casey, City Manager will be presenting. (pp. 35-38)
C. St. Anthony Finance Department Annual Report. Shelly Rueckert, Finance Director will be presenting. (pp.
39-46 & Booklet)
D. St. Anthony Public Works Department Annual
presenting. (pp. 47-60 & Booklet)
Report. Jay Hartman, Public Works Director will be
E. St. Anthony 2015 Strategic Plan. Mark Casey, City Manager will be presenting. (Booklet)
VII. Reports from City Manager and Council members.
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the
podium, sign their name and address on the form at the podium, state their name and address for the Clerk's record, and limit their
remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer
the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
UM
REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: February 24, 2015
Resolution 15-021; a resolution appointing Bonnie Brever to Fill a Vacancy on the Saint Anthony
City Council
OVERVIEW:
On January 1, 2015, Councilmember Roth submitted his resignation from the Saint Anthony City
Council, which the City Council accepted at their January 13, 2015 meeting. (Resolution 15-013) At
that time, the City Council opted to fill the vacancy by appointment. A "Notice of Vacancy' was
published in the St. Anthony Bulletin on January 21 & 28, 2015 along with a posting on the City's
website.
The City Council received 10 applications for the City Council position and after a thorough interview
process with the Mayor and City Council, Bonnie Brever was chosen to fill the vacancy until the next
City Election which will be held on November 3, 2015. This resolution appoints Bonnie to the City
Council. Following the approval of Resolution 15-021, she will be sworn in as Councilmember Bonnie
Brever.
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CITY OF SAINT ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 15-021
A RESOLUTION APPOINTING BONNIE BREVER TO FILL A VACANCY ON THE
SAINT ANTHONY VILLAGE CITY COUNCIL
WHEREAS, a vacancy exists on the Saint Anthony City Council; and
WHEREAS, pursuant to Minnesota Statute § 412.02, subd. 2a, the City Council shall fil the
vacancy by appointment.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Saint Anthony Village
hereby appoints Bonnie Brever to fill the vacant position for the remainder of term.
Adopted this 24`h day of February, 2015.
ATTEST:
Barbara J. Suciu, City Clerk
Review for Administration:
Jerome 0. Faust, Mayor
Mark Casey, City Manager
3
la
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OFFICIAL OATH
STATE OF MINNESOTA
COUNTIES OF HENNEPIN/RAMSEY
CITY OF ST. ANTHONY VILLAGE
I, Bonnie Brever, do solemnly swear that I will support the Constitution of the
United States, the Constitution of the State of Minnesota, and I will faithfully,
justly, and impartially discharge the duties of the position of Councilmember of the
City of Saint Anthony Village, Minnesota, to the best of my judgment and ability.
Bonnie Brever
Subscribed and sworn to before me this twenty-fourth day of February, 2015.
Jerome O. Faust, Mayor
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
FEBRUARY 10, 2015
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councilmembers Gray, Jenson, and Stille.
Absent: None.
Also Present: City Manager Mark Casey, City Attorney Jay Lindgren (Dorsey & Whitney), City
Planner Kelsey Johnson (WSB & Associates), and City Engineer Todd Hubmer
(WSB & Associates).
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
APPROVAL OF THE FEBRUARY 10, 2015, CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda of February 10, 2015.
Motion carried 4-0.
I. PROCLAMATIONS AND RECOGNITIONS - NONE.
II. CONSENT AGENDA.
A. Consider January 27, 2015, City Council meeting minutes;
B. Consider licenses andep rmits;
C. Consider payment of claims; and
D. Consider Resolution 15-014; a Resolution Approving the 2015 Contract with Greater
Metropolitan Housing Corporation (GMHC).
Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve the Consent
Agenda items.
III. PUBLIC HEARING - NONE.
IV. REPORTS FROM COMMISSION AND STAFF.
Motion carried 4-0.
7
City Council Regular Meeting Minutes
February 10, 2015
Page 2
A. Resolution 15-015; a Resolution Approving a Conditional Use Permit (CUP) to Allow a
Restaurant to be Located less than 250 feet from a Residentially Zoned District and a
Variance from the Minimum Required Parking Stalls on the property located at 2510
Kenzie Terrace. Kelsey Johnson, City Planner (WSB & Associates), presenting.
6 City Planner Johnson provided historical background regarding the CUP request and variance
7 request and stated the City Council sent this item back to the Planning Commission for ftxrther
8 review and requested feedback related to the hours of operation as well as additional screening to
9 mitigate glare. She stated that the proposed hours of operation are 11:00 a.m.-11:00 p.m. Sunday
10 through Thursday and 11:00 a.m.-1:00 a.m. Friday and Saturday with the dine -in portion of the
11 restaurant closed at 10:00 p.m. every night. She stated that all delivery vehicles must park on the
12 north side of the building after 10:00 p.m. in order to minimize headlight glare onto the
13 residential area to the south. She advised the Planning Commission recommended extended
14 hours of operation until 1:00 a.m. for delivery or takeout orders on holidays or the eve of
15 holidays that occur Sunday through Thursday, however, the applicant did not have an interest in
16 extended hours on holidays and did not seek approval for the extended hours. She presented
17 several photographs of the site and explained that the Planning Commission recommended
18 requiring the applicant to add additional screening to mitigate any glare from headlights. She
19 pointed out that any additional screening would need to be reviewed to ensure compliance with
20 the City's vision triangle standards for pedestrian and traffic safety, adding that the screening
21 would be reviewed as part of any landscaping plan submitted by the applicant. She advised that
22 the Planning Commission recommended that the screening consist of coniferous shrubs at least
23 3' in height in order to screen as much as possible.
24
25 Mr. Joel Janssen stated his agreement with everything that the Planning Commission has brought
26 forth.
27
28 Councilmember Gray requested confirmation from Mr. Janssen that it was not his intent to ask
29 for a liquor license.
30
31 Mr. Janssen replied it was not his intent to ask for a liquor license at this time.
32
33 Councilmember Gray requested confirmation from Mr. Janssen that he does not have a plan in
34 the future to ask for a liquor license.
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36 Mr. Janssen replied he was not going to close the avenue for a liquor license in the future.
37
38 Councilmember Gray wished to remind Mr. Janssen that the likelihood of getting a liquor license
39 at this location was not great.
40
41 Mr. Janssen stated he was not interested in getting a liquor license and was well aware it would
42 be difficult to get a liquor license.
43
44 Motion by Councilmember Gray, seconded by Councilmember Stille, to approve Resolution 15-
45 015; a Resolution Approving a Conditional Use Permit to Allow a Restaurant to be Located less
46 than 250 feet from a Residentially Zoned District and a Variance from the Minimum Required
47 Parking Stalls on the Property located at 2510 Kenzie Terrace.
48
City Council Regular Meeting Minutes
February 10, 2015
Page 3
Motion carried 4-0.
3 B. Resolution 15-016, a Resolution Approving the Planned Unit Development Agreement
4 and the Planned Unit Develovment Ordinance Related to the Property located at 3055
5 Old Highway 8 (PID 0602923410140 and PID 0602923410139) in Saint Anthony
6 Village, Hennepin County, Minnesota. Jay Lindgren,City Attorney (Dorsey &
7 Whitney), presenting.
9 City Attorney Lindgren explained that this action represents the final step in resolving a matter
10 that began in February 2012 for the property at 3055 Old Highway 8. He stated that in early
11 2012, the City received an application from Abu-Huraira Islamic Center to utilize a portion of
12 the building at 3055 Old Highway 8 for a place of religious assembly. He stated the City
13 Council believed that a question existed whether this use was consistent with LI zoning and took
14 the allowable action to impose a moratorium and conduct a study after which time the City
15 Council took action to expand the places in the City where religious assembly was allowed but
16 restricted that use within the LI zoning district, adding this action was done as a specific land use
17 decision. He stated the City's action led to two separate legal actions, one by the United States
18 Department of Justice under the Religious Land Use and Institutionalized Persons Act and a
19 separate action by the Abu-Huraira Islamic Center. He stated on December 11, 2014, a
20 Settlement Conference was held and a settlement was reached by all of the parties and the City
21 Council approved the Settlement Agreement on December 23, 2014. He advised that Resolution
22 15-016 approves the PUD, which has been negotiated and agreed to with representatives of the
23 property owner. He stated if the City Council takes action consistent with the Settlement
24 Agreement and adopts the Resolution, he was confident the City would have a document in place
25 that fully releases the actions by the United States Department of Justice and settles out the
26 private lawsuit as well.
27
28 Councilmember Stille asked about the mechanism used for release of the civil lawsuit.
29
30 City Attorney Lindgren advised that the City, through its insurance carrier, is represented by
31 another attorney and that attorney will make a report to the Court and the Federal Magistrate will
32 issue a final Order indicating all terms of the Settlement Agreement have been released. He
33 added that all parties signed a document stating if the City Council takes the actions before it this
34 evening, that they will settle this lawsuit and they would be in breach of a contract if they did not
35 release the lawsuit.
36
37 City Planner Johnson explained that the creation of a PUD overlay district as outlined in the
38 Ordinance includes four permitted uses in addition to the underlying uses, including Religious
39 Assembly at times chosen by the Property Owner to include without limitation prayer services,
40 religious education, weddings and other religious ceremonies and observances limited to the
41 lower level, which is 11,655 square feet, and a limited portion of the main level, which is 1,286
42 square feet, for a total of 12,941 square feet of the approximately 105,000 square foot building.
43 She stated other permitted uses include adult day care, clinics for medical, dental, and behavioral
44 health, and all other uses permitted in the LI District. She stated that on January 19, 2015, the
45 City received notice from the applicant requesting removal of one of the conditions as part of the
46 Settlement Agreement, i.e., removal of "wellness facility for exercise and corporate fitness center
47 for building tenants" and the applicant requested that this use not be included as part of the
48 permitted uses in the Ordinance. She recited the current permitted uses in the LI District as well
16ty Council Regular Meeting Minutes
February 10, 2015
Page 4
I as permitted conditional uses in the LI District. She advised that when preparing the PUD, the
2 City took into account a resubmittal of the original application submitted on February 14, 2012,
3 which provided the location of the proposed Religious Assembly in the southernmost portion of
4 the building, adding that as part of the original submittal in 2012, an exhibit was submitted by
5 the applicant and was used by City staff to analyze the parking requirements and this exhibit is
6 attached to the PUD Ordinance. She stated that no exterior expansions or modifications are
7 proposed and there may be interior modifications required to meet the City's building and fire
8 codes. She stated the 2012 submittal indicated four staff persons would be associated with the
9 Religious Assembly use. She explained the parking requirements and stated the maximum
10 seating capacity for the Religious Assembly space is 261 persons and this warrants 105 parking
11 spaces, plus the four staff persons, for a total of 109 spaces. She stated that on May 15, 2012, the
12 Planning Commission inquired about additional lounge spaces and a separate calculation was
13 completed by the Fire Marshal that determined an additional 56 spaces would be needed, for a
14 total of 165 spaces required for the Religious Assembly use. She noted there is an existing day
15 care on the property and the 2009 CUP required 12 spaces separately allocated for that use. She
16 explained the parking calculation for the remainder of the building that results in an additional 89
17 spaces based on the uses proposed, resulting in 266 total parking spaces required and there are
18 283 spaces on site. She pointed out that the proposed Ordinance requires the applicant to
19 provide a parking study to determine if additional parking is needed, adding that the current
20 spaces are striped larger than the City Code requires so if additional parking is required, the lot
21 could be restriped adding another 20 spaces for a total of 303 spaces. She advised there is
22 enough parking if both lots are combined and approval of a lot combination would secure
23 adequate parking for the building. She stated that the PUD also states that any change in
24 occupancy or future uses of the building must be reviewed by the City Manager to ensure
25 adequate parking is available on site and to make sure the site can accommodate all parking. She
26 noted that this requirement is typical for all new businesses in St. Anthony and allows the City to
27 analyze the parking from a zoning perspective. She stated the parking study must be submitted
28 and reviewed by the City Engineer to ensure adequate parking is available; in addition, the PUD
29 requires that only vehicles accessory to the permitted uses be allowed to park within the parking
30 lot. She stated that no sign plan has been submitted as part of the application, however, all signs
31 must conform to Ch. 155 and a sign permit is required. She advised that Sec. 152.209 provides
32 the procedure for processing a PUD and Sec. 152.203 permits the City Council to allow uses that
33 are not listed in zoning districts, thus creating its own zoning district within the PUD document.
34 She pointed out this action results in a rezoning of the property from LI to PUD Overlay with LI
35 Underlay and approves the Preliminary and Final PUD plans and site plans.
36
37 Mr. Timothy Keane, special counsel to Abu-Huraira Islamic Center, approached the City
38 Council and explained that his representation is limited to this matter with the City. He stated
39 that the City Attorney and City staff have fairly presented the understandings that have brought
40 them to the City Council for final approval. He respectfully requested one minor change and
41 explained that since the time of their original application and the Settlement Agreement and
42 confirmation of use, they have had architects and engineers in the building figuring out the use of
43 the space and the architects and engineers have determined that the lower level of the building is
44 poorly suited for any significant assembly space because the ventilation, piping, mechanical, and
45 heating are ill equipped and Abu-Huraira Islamic Center is looking elsewhere in the building.
46 He stated Abu-Huraira Islamic Center is not requesting an enlargement of the space, adding they
47 understand the agreed upon 12,941 square feet which is adequate for their assembly
48 requirements, but they are asking for flexibility to approve at the City staff level, rather than
City Council Regular Meeting Minutes
February 10, 2015
Page 5
coming back with a formal amendment on the PUD, if the design professionals determine that
the Religious Assembly space should be located elsewhere in the building. He stated currently
any PUD ordinance request of that nature would come back for full processing of a PUD
amendment for interior realignment of space within the building and they think it can be
accomplished by review of the City's design review committee.
7 Mayor Faust stated the City has been working on this for three years and was disappointed to
8 learn of this request at the 11 th hour. He stated that he advocated for a Settlement Agreement
9 that everyone was a part of and that Settlement Agreement is specific and he was not inclined at
10 this time, because of poor decision making, to change that Settlement Agreement. He requested
11 the City Attorney's opinion regarding the applicant's request.
12
13 City Attorney Lindgren stated that what is before the City Council this evening is approval of the
14 PUD as well as the settlement of two lawsuits. He stated there is a binding agreement that states
15 if the City Council approves in the form of a PUD what was contained in the 2012 CUP
16 application, plus allows the additional uses of an adult day care and medical -related clinics, then
17 both the Federal Government and the applicant will release all claims related to that lawsuit. He
18 advised that the City Council's obligation, as provided in conversations with the Federal
19 Magistrate and voted on December 23, 2014, is to approve the 2012 CUP application that
20 included a total of 12,941 square feet, 11,655 square feet of which is located on the lower level.
21 He stated the PUD Ordinance that went through the Planning Commission process includes the
22 diagram submitted in 2012 showing the specific location of Religious Assembly within the lower
23 level and the PUD Ordinance would allow that use to be shifted within the lower level with City
24 staff approval and without a PUD amendment, however, as Mr. Keane has stated, if that 11,655
25 square foot space is requested to move off the lower level it would require processing of a PUD
26 amendment which requires a public hearing.
27
28 Mayor Faust stated the City Council can adopt the Resolution and execute the PUD in
29 accordance with the Settlement Agreement approved by all parties on December 11, 2014, and
30 he was not inclined to do anything other than what he advocated for with the United States
31 Department of Justice and the attorneys representing Abu-Huraira Islamic Center.
32
33 Motion by Councilmember Gray, seconded by Councilmember Jenson, to adopt Resolution 15-
34 016; a Resolution Approving the Planned Unit Development Agreement and the Planned Unit
35 Development Ordinance Related to the Property located at 3055 Old Highway 8 (PID
36 0602923410140 and PID 0602923410139) in Saint Anthony Village, Hennepin County,
37 Minnesota.
38
39 Motion carried 4-0.
40
41 C. Ordinance 2015-01; an Ordinance Creating the 2015-01 PUD — Planned Unit
42 Development Overlay Zoning District Associated with the Property located at 3055 Old
43 Highway 8 (PID 0602923410140 and PID 0602923410139). Kelsey Johnson, City
44 Planner (WSB & Associates),presenting.
45
46 Motion by Mayor Faust, seconded by Councilmember Gray, to adopt Ordinance 2015-01; an
47 Ordinance Creating the 2015-01 PUD — Planned Unit Development Overlay Zoning District
11
'Catty Council Regular Meeting Minutes
February 10, 2015
Page 6
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Associated with the Property located at 3055 Old Highway 8 (PID 0602923410140 and PID
0602923410139).
Motion carried 4-0.
GENERAL BUSINESS OF COUNCIL.
A. Resolution 15-017; a Resolution approving a Lot Combination of Two Separate Parcels
(PID 0602923410140 and PID 0602923410139) into One Parcel Pursuant to 051.08 of
the City Code. Mark Casey, City Manager, presenting.
Motion by Councilmember Gray, seconded by Councilmember Stille, to adopt Resolution 15-
017; a Resolution approving a Lot Combination of Two Separate Parcels (PID 0602923410140
and PID 0602923410139) into One Parcel Pursuant to § 151.08 of the City Code.
Motion carried 4-0.
B. Resolution 15-018; a Resolution calling a Hearing for the 2015 Street and Utiliit
Improvements. Todd Hubmer, City Engineer (WSB & Associates), presenting.
City Engineer Hubmer explained the 2015 street and utility improvement project includes 36`h
Avenue from Silver Lake Road to Highcrest Road, Chelmsford Road from 36`h to 37`h Avenues,
alley improvements south of 29th Avenue between Coolidge Street and Silver Lake Road,
backyard drainage improvements on Belden Drive, the LED crosswalk at the intersection of 27`h
Avenue and Kenzie Terrace, and mill and overlay of St. Anthony Boulevard west of the
Diagonal Trail to the City limits near 35W. He stated the estimated cost for the project is $2.24
million with six bids received and the low bid of $2,299,956.95 from Latour Construction. He
advised that staff met last week with the homeowners regarding the alley and back yard drainage
improvements and notified the homeowners that the City bid alternatives and staff is
recommending a concrete "T" with mill and overlay and the neighborhood concurred this is the
best option. He stated the total project cost is approximately $2.8 million and the assessable
portion is approximately $620,000. He stated that construction is anticipated to begin in April or
May with substantial completion in October 2015 and final paving in June 2016.
Motion by Councilmember Stille, seconded by Councilmember Jenson, to adopt Resolution 15-
018; a Resolution Calling a Hearing for the 2015 Street and Utility Improvements.
Motion carried 4-0,
C. Resolution 15-019; a Resolution Declaring the Costs to be Assessed and Ordering
Preparation of the Proposed Assessments for the 2015 Street and Utility Improvement
Project. Todd Hubmer. City ngineer (WSB & Associates)presenting.
Motion by Councilmember Gray, seconded by Councilmember Jenson, to adopt Resolution 15-
019; a Resolution Declaring the Costs to be Assessed and Ordering Preparation of the Proposed
Assessments for the 2015 Street and Utility Improvements.
Motion carried 4-0.
City Council Regular Meeting Minutes
February 10, 2015
Page 7
2 D. Resolution 15-020; a Resolution calling a Hearing on the Proposed Assessments for the
3 2015 Street and Utility Improvements. Todd Hubmer, City Engineer (WSB &
4 Associates), presenting.
6 Motion by Councilmember Gray, seconded by Councilmember Stille, to adopt Resolution 15-
7 020; a Resolution Calling a Hearing on the Proposed Assessments for the 2015 Street and Utility
8 Improvements.
10 Motion_ carried 4-0.
12 City Engineer Hubmer invited residents to attend an open house on Tuesday, February 17`h, in
13 the Council Chambers regarding the Highway Safety Improvement Project. He stated this
14 project affects most signalized intersections in the City and includes improved handicapped
15 access to comply with the requirements of the ADA along with sidewalk improvements.
16
17 E. Saint Anthony Administration Annual Report. Mark Casey, City Manager, presenting.
18
19 City Manager Casey presented the 2014 Administration Annual Report and reviewed several of
20 the City's special guests and community presentations received during 2014. He reviewed
21 several of the actions taken by the City Council during 2014, including adoption of the Strategic
22 Plan and stated the City Council participated in long term capital planning to 2031. He advised
23 that the City introduced Project Information Sheets in 2014 that contain a description, project
24 need, cost, location, and funding partners of various projects throughout the City and these
25 Project Information Sheets are available on the website or at City Hall. He stated that the 2014
26 Primary Election turnout was 14% and the 2014 General Election turnout was 51 %. He stated
27 that the City held its annual cleanup day on May 3, 2014, continued collecting holiday lights for
28 recycling, and held a new electronic recycling event that was free to residents. He discussed the
29 City's organized collection initiative that culminated in a five-year contract effective April 1,
30 2015. He stated the City is fortunate to work with a number of organizations, including the
31 Aging in Place program that served 25 homes in 2014. He stated the City also works with the
32 Greater Metropolitan Housing Corporation to provide home improvement loans and since 2003,
33 17 loans with a City investment of $140,000 have been provided and 91 grants have been
34 processed for a total homeowner investment of $825,000. He stated the City received a Safe
35 Routes to Schools grant and also received a Highway Safety Improvement grant in the amount of
36 $770,000. He stated the City installed a municipal owned fiber local area network and
37 implemented enhanced web -based GIS as well as centralized document storage. He stated City
38 staff worked with Big River Consulting on a variety of topics including succession planning,
39 employee engagement, talent development, and motivation. He stated the City has continued its
40 relationship with Greater MSP and partnered with Open to Business, a free service offered to
41 current and prospective entrepreneurs. He reviewed development in the City and stated the City
42 welcomed seven new businesses during 2014. He stated there were 288 building permits issued
43 in 2014, 288 electrical permits and 158 mechanical permits were issued, and 35 public safety
44 permits were issued, and the City conducted 588 inspections. He stated that all of the annual
45 reports will be available on the City's website and at City Hall.
46
47 Mayor Faust commended Mr. Casey and the City staff for all their efforts and stated that a lot of
48 work was done during 2014 and they all did a great job.
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Hy Council Regular Meeting Minutes
February 10, 2015
Page 8
VI. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
City Manager Casey stated the City would be mailing a FAQ document to residents about
organized collection. He indicated a second mailing will be going out in another month and
encouraged residents to call City Hall if they have any questions.
8 Councilmember Stille reported on his attendance at the Family Services Collaborative meeting
9 and presented a flyer about free tax preparation services available at various libraries throughout
10 Hennepin County.
11
12 Councilmember Gray reported on his attendance at the February 5`h North Suburban
] 3 Communications Commission meeting.
14
15 Councilmember Jenson reported on his attendance at the February 5th Community Center
16 Advisory Committee meeting.
17
18 Mayor Faust reported on his attendance at the February 4`h work session. He also reported on his
19 attendance at the February 9`h Regional Council of Mayors meeting.
20
21 VII. COMMUNITY FORUM.
22
23 Mayor Faust invited residents to come forward at this time and address the Council on items that
24 are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
25
26 VIII. INFORMATION AND ANNOUNCEMENTS - NONE.
27
28 IX. ADJOURNMENT.
29
30 Mayor Faust adjourned the meeting at 8:23 p.m.
31
32 Respectfully submitted,
33 Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
34
35 Mayor
36 ATTEST:
37 City Clerk
Saint Anthony Village 15
DATE: February 24, 2015 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
General Contractors License:
Classic Construction of Cedar MN, East Bethel, MN
Elijah's Treecare, Plymouth, MN
Spectrum Sign Systems, Blaine, MN
Mechanical License:
Heating and Cooling Two, Maple Grove, MN
Deans Professional Plumbing, Maple Grove, MN
Bench License:
Applicant: Bench Press
Location: 30`h Ave & Stinson Blvd
Rental License:
Applicant: Walter Sentyrz Jr.
Location: 3401 Coolidge St NE
Vending License:
Applicant: The Cellar Gym
Location: 2828 Anthony Ln S #205
Renewal Intoxicating Liquor License:
Apple Minnesota LLC
dba Applebee's Neighborhood Grill & Bar
2800 — 391h Avenue
Chipotle Mexican Grill/Colorado LLC
dba Chipotle Mexican Grill #728
2701 39`h Avenue Suite 128
Village Pub LLC
dba Village Pub
2720 Highway 88
16
Renewal Combination Wine/Strong Beer Liquor License:
EHS Global
dba Wine and Canvas
2900 Pentagon Drive
Smashburger Acquisition Mpls LLC
dba Smashburger
3900 Silver Lake Road
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1
Check Issue Dates: 2/13/2015 - 2/25/2015 Feb 18, 2015 02:28PM
Vendor Number
Payee Check Number Check Issue Date Amount
10710
ICMA RETIREMENT TRUST
25605
02/13/2015
1,961.00
11792
INTERNATIONAL UNION LOCAL #49
25606
02/13/2015
429.00
11793
LAW ENFORCEMENT LABOR SERVICES
25607
02/13/2015
940.00
10002
LOCAL UNION IAFF #3486
25608
02/13/2015
328.50
10011
ABLE HOSE & RUBBER LLC
25609
02/25/2015
10.65
10054
ALLIANCE MECHANICAL
25610
02/25/2015
1,002.00
1054
AMERICAN BOTTLING CO
25611
02/25/2015
628.00
12094
ANDERSEN, TOM
25612
02/25/2015
425.00
10098
ARAMARK
25613
02/25/2015
164.44
1100
ARTISIAN BEER COMPANY
25614
02/25/2015
3,948.79
10116
ASPEN WASTE SYSTEMS INC
25615
02/25/2015
128.88
1101
BAUHAUS BREW LABS LLC
25616
02/25/2015
430.00
1013
BELLBOY CORPORATION
25617
02/25/2015
6,685.94
1014
BELLBOY CORPORATION
25618
02/25/2015
238.22
1035
BERNICK'S BEVERAGE & VENDING
25619
02/25/2015
417.25
8544
BOURGET IMPORTS
25620
02/25/2015
260.50
10188
BRAKE & EQUIPMENT WAREHOUSE
25621
02/25/2015
11.02
1017
CAPITOL BEVERAGE SALES
25622
02/25/2015
10,956.21
10252
CENTERPOINT ENERGY
25623
02/25/2015
10,684.71
10263
CENTURYLINK
25624
02/25/2015
681.54
10293
CITY OF ROSEVILLE
25625
02/25/2015
7,950.12
10306
CITY WIDE WINDOW SERVICE INC
25626
02/25/2015
85.66
1021
COCA COLA REFRESHMENTS USA, INC.
25627
02/25/2015
247.34
12044
COMPASS MINERALS
25628
02/25/2015
11,295.66
10351
CREATIVE PRODUCT
25629
02/25/2015
60.00
12096
CRUISEMASTERS
25630
02/25/2015
75.00
1042
CRYSTAL SPRINGS ICE
25631
02/25/2015
70.05
10373
DAILEY DATA & ASSOCIATES
25632
02/25/2015
31.25
10375
DALCO
25633
02/25/2015
236.80
10474
EMERGENCY AUTOMOTIVE TECH, INC
25634
02/25/2015
1,356.85
1045
EXTREME BEVERAGE
25635
02/25/2015
202.40
10501
FASTENAL COMPANY
25636
02/25/2015
88.58
10508
FERGUSON WATERWORKS
25637
02/25/2015
231.05
10517
FIRE SAFETY USA, INC.
25638
02/25/2015
556.00
10522
FIRST -SHRED
25639
02/25/2015
22.00
10550
G & K SERVICES INC
25640
02/25/2015
450.84
10554
GCR TIRES & SERVICE
25641
02/25/2015
50.56
10578
GOPHER STATE ONE CALL
25642
02/25/2015
292.40
1032
GRAPE BEGINNINGS, INC.
25643
02/25/2015
569.49
10588
GRAPHIC SPECIALTIES, INC.
25644
02/25/2015
105.50
10642
HENN CNTY INFO TECH DEPT
25645
02/25/2015
2,088.41
10661
HENNEPIN COUNTY TREASURER
25646
02/25/2015
300.00
10671
HERMANN/MARK
25647
02/25/2015
77.99
10681
HIRSHFIELD'S INC
25648
02/25/2015
83.48
1019
HOHENSTEIN'S, INC
25649
02/25/2015
8,521.37
10684
HOME DEPOT CREDIT SERVICES
25650
02/25/2015
92.94
1027
INDEED BREWING COMPANY
25651
02/25/2015
1,167.00
11547
INFOBUREAU SERVICES INC
25652
02/25/2015
30.00
10733
INSTRUMENTAL RESEARCH, INC.
25653
02/25/2015
85.50
10774
JERSEY MIKE'S SUBS
25654
02/25/2015
147.81
1016
JJ TAYLOR DISTRIBUTING
25655
02/25/2015
26,496.27
1004
JOHNSON BROTHERS LIQUOR CO.
25656
02/25/2015
2,018.48
1005
JOHNSON BROTHERS LIQUOR COMPANY.
25657
02/25/2015
5,830.87
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 2/13/2015 - 2/25/2015 Feb 18, 2015 02:28PM
Vendor Number
Payee Check Number Check Issue Date Amount
1006
JOHNSON BROTHERS LIQUOR COMPANY.
25658
02/25/2015
5,947.69
1044
JOHNSON BROTHERS LIQUOR COMPANY.
25659
02/25/2015
1,737.16
10797
KONICA MINOLTA BUSINESS
25660
02/25/2015
57.90
10801
KUECHLE UNDERGROUND
25661
02/25/2015
66,264.59
10831
LEAGUE OF MINNESOTA CITIES
25662
02/25/2015
533.00
10857
LMCIT % BERKLEY ADMINISTRATORS
25663
02/25/2015
2,040.40
1022
M. AMUNDSON LLP
25664
02/25/2015
2,083.82
11985
MANSFIELD OIL COMPANY
25665
02/25/2015
15,719.26
12095
MCNULTY, JIM & EVELYN
25666
02/25/2015
243.48
10947
MIDWEST SIGN & SCREEN PRINTING
25667
02/25/2015
104.19
11022
MINNESOTA AWWA
25668
02/25/2015
350.00
11026
MINNESOTA CRIME PREVENTION ASSOC.
25669
02/25/2015
315.00
10994
MINNESOTA OCCUPATIONAL HEALTH
25670
02/25/2015
353.00
11085
MURPHY'S SERVICE CENTER
25671
02/25/2015
28.44
11089
NAPA AUTO PARTS
25672
02/25/2015
63.14
1051
NEW FRANCE WINE COMPANY
25673
02/25/2015
542.00
11806
ODDITEE'S CORPORATION
25674
02/25/2015
442.00
11163
OFFICE DEPOT
25675
02/25/2015
370.35
11186
PAETEC
25676
02/25/2015
93.89
1012
PAUSTIS & SONS
25677
02/25/2015
3,296.81
1001
PHILLIPS WINE & SPIRITS
25678
02/25/2015
4,032.18
1002
PHILLIPS WINE & SPIRITS
25679
02/25/2015
2,832.94
11225
PLEAA ATTN: J. FORBORD
25680
02/25/2015
70.00
11241
POSTMASTER - MPLS BMEU
25681
02/25/2015
2,700.00
11306
RAMSEY COUNTY LEAGUE OF LOCAL
25682
02/25/2015
150.00
11991
RL LARSON EXCAVATING INC
25683
02/25/2015
61,123.84
11345
ROSEVILLE CHRYSLER DODGE
25684
02/25/2015
21.20
11366
SAM'S CLUB
25685
02/25/2015
309.79
12097
SCHROEDER, LUKE
25686
02/25/2015
70.00
11393
SETS DESIGN, INC.
25687
02/25/2015
303.00
11412
SIMPLEXGRINNELL
25688
02/25/2015
549.00
1036
SOUTHERN - WCW
25689
02/25/2015
243.50
1026
SOUTHERN LIQUOR
25690
02/25/2015
7,772.16
1024
SOUTHERN WINE & SPIRITS - LAKES DIVISION
25691
02/25/2015
4,912.85
1008
SOUTHERN WINE -SPIRITS -AMERICAN DIVISION
25692
02/25/2015
1,240.75
11502
STREICHER'S
25693
02/25/2015
3,033.43
11531
T A SCHIFSKY & SONS
25694
02/25/2015
349.20
11549
TERMINAL SUPPLY CO.
25695
02/25/2015
4.25
11552
TESSMAN SEED INC.
25696
02/25/2015
134.25
12098
TOWLE, MIKE
25697
02/25/2015
70.00
11819
TRUE NORTH ELECTRIC
25698
02/25/2015
270.00
12083
TUCKER, QUINTON
25699
02/25/2015
125.00
11626
U.S. BANK (PURCHASING CARD)
25700
02/25/2015
5,816.04
12034
UPPER MIDWEST COMMUNITY POLICING INSTIT.
25701
02/25/2015
15.00
11674
VERIZON WIRELESS
25702
02/25/2015
154.44
11681
VIKING ELECTRIC SUPPLY
25703
02/25/2015
76.52
1025
VINOCOPIA
25704
02/25/2015
1,685.64
11704
WASTE MANAGEMENT OF WI -MN
25705
02/25/2015
480.20
1034
WINE COMPANY/THE
25706
02/25/2015
1,633.76
1038
WINE MERCHANTS INC
25707
02/25/2015
936.63
1011
WIRTZ BEVERAGE - (GRIGGS)
25708
02/25/2015
9,824.11
1009
WIRTZ BEVERAGE MINNESOTA
25709
02/25/2015
2,511.65
1018
WIRTZ BEVERAGE MINNESOTA
25710
02/25/2015
15,172.82
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page:
Check Issue Dates: 2/13/2015 - 2/25/2015 Feb 18, 2015 02:28PM
Vendor Number
Payee
11738 WSB & ASSOCIATES, INC.
11740 XCEL ENERGY
Check Number Check Issue Date Amount
25711 02/25/2015 35,061.00
25712 02/25/2015 11,206.90
Grand Totals: 386,727.49
WE
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21
Em
REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: February 24, 2015
Resolution 15-022; a resolution designating Councilmember Brever as a Participant in Outside
Organizations for 2015.
OVERVIEW:
This resolution completes the City Council housekeeping issues for Councilmember Brever by her
appointment to outside organizations.
22
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CITY OF SAINT ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 15-022
A RESOLUTION DESIGNATING COUNCILMEMBER BREVER
AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS FOR 2015
BE IT RESOLVED, by the City Council of the City of Saint Anthony hereby designates
Councilmember Brever as a participant in the following outside organizations for 2015:
St. Anthony Parks Commission Council
St. Anthony Sister City
Alternate to Metro Cities Association
Adopted this 24th day of February, 2015.
ATTEST:
Barbara J. Suciu, City Clerk
Review for Administration:
Jerome 0. Faust, Mayor
Mark Casey, City Manager
23
24
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25
Ed
N I me
REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: February 24, 2015
Resolution 15-023; a resolution Accepting a Grant that was Received for 2014
OVERVIEW:
Please find the attached resolution for a grant that were received to date for 2014. It is as follows:
Ramsey County Safe and Sober Payment $12,228.73
Wool
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CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 15-023
A RESOLUTION ACCEPTING A GRANTS THAT WAS RECEIVED FOR 2014
WHEREAS, the City of St. Anthony is required to accept all grants and donations by resolution; and
WHEREAS, the City of St. Anthony has received the following grant for 2014:
Ramsey County Safe and Sober $12,228.73
Total $12,228.73
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of St. Anthony Village hereby
accepts the grant that was received for 2014.
Adopted this 24th day of February. 2015
ATTEST:
Barbara J. Suciu, City Clerk
Review for Administration:
Jerome 0. Faust, Mayor
Mark Casey, City Manager
27
NE.
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Approved by City Council on 2015 29
Md.
St. Anthony Village Planning Commission
2015 Work Plan
The Planning Commission is a seven member advisory commission, appointed by the City Council and
charged with the following duties (City Code Chapter 32, Section 32.06):
A) Review and make recommendations to the City Council as to a comprehensive municipal plan,
including the land use plan, a community facilities plan, a transportation plan, and
recommendations for plan adoption and execution;
B) Consider and make recommendations to the City Council as to all proposed subdivisions and
plats;
C) Consider and make recommendations to the City Council as to all proposed amendments to the
Chapters 151 and 152 of this code regarding subdivisions and zoning;
D) Consider, hold hearings, and make recommendations on conditional use permit applications;
E) Review all applications for variance to zoning, hold hearings, and make recommendations to the
City Council; and
F) Review requests for sign variances.
In 2015, the Planning Commission will focus on the following items:
1. Continue training on both planning/zoning issues.
2. Review and making recommendations on land use and development applications.
3. Reviewing and making recommendations on proposed City Code amendments, Comprehensive
Plan amendments, and other long range planning documents. Among potential projects in
2015, the Planning Commission prioritized them in the following order (recognizing that not all
will be completed in 2015):
1. Continue review/update green/energy/reuse ordinance(s);specifically:
a. Solar Energy in residential and commercial areas;
b. Pervious pavement systems;
c. Urban Farming/Keeping of Animals Ordinance
2. Review outdoor wood burning fire standards;
3. Review landscaping and planting requirements ordinance; and
4. Review/update/create home occupation/interim use permit/special use permit
ordinance;
4. Reviewing and making recommendations on privately or City initiated rezoning and land use re -
guiding.
3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 • www.d.saint-anthony.mn.us •(612) 782-3301 Fax (612) 782-3302
Our mission is to be o progressive and livable community, a walkable village which is sustainable, safe and secure.
30
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A
WS
a Assoc- engineering • planning • environmental • construction
February 13, 2015
The Honorable Mayor, City Council and Staff
c/o Mark Casey, City Manager
City of St. Anthony Village
3301 Silver Lake Road NE
St. Anthony Village, MN 55418-1603
Re: Authorizing Appraisals and Easement Acquisitions
2016 Highway Safety Improvement Project
St. Anthony Village, MN
Dear Honorable Mayor, City Council, and Staff:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763541-4800
Fax: 763-541-1700
Attached for your consideration is a resolution authorizing the appraisals to acquire easements and right-
of-way necessary to construct the 2016 Highway Safety Improvement Project.
The Highway Safety Improvement Program grants are federal funds that require the City to prepare a
right-of-way certification prior to bidding of the proposed project. This requires that the City identify the
required easements, conduct appraisals in accordance with federal regulations, and secure right-of-way
and temporary easements as necessary to facilitate the improvements at the intersections and for the
sidewalk improvements on 371h Avenue and Stinson Blvd. prior to construction.
In an effort to facilitate this process and to ensure that right-of-way is secured by the bid dates in late fall
and winter of 2015, we are requesting the Council authorize the appraisals and preparation of the offers
for right-of-way acquisition associated with this project. Following completion of the appraisals and
offers, we will review them with the Council for authorization prior to presenting the offers to the
property owners.
If you have any questions, I will be present at the February 24, 2015 Council Meeting to discuss those
with you or please call me at 763-287-7182.
Sincerely,
Todd E. Hubmer, PE
City Engineer
Enclosures
of
Equal Opportunity Employer
wsbeng.com
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CITY OF SAINT ANTHONY VILLAGE 33
STATE OF MINNESOTA
RESOLUTION 15-024
A RESOLUTION AUTHORIZING APPRAISALS FOR EASEMENT ACQUISITIONS FOR 2016
HIGHWAY SAFETY IMPROVEMENT PROGRAM
WHEREAS, the City of St. Anthony Village has received Highway Safety Improvement Program grant
funds in the amount of $700,000 for pedestrian improvements and intersection upgrades;
WHEREAS, the City has completed preliminary construction plans and identified the limits of
construction for the Highway Safety Improvement Program project;
WHEREAS, the City is required to obtain temporary easements and right-of-way to facilitate construction
of these project improvements.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that:
1. The City authorizes WSB & Associates, Inc. to order the appraisals and prepare the offers for
easement and right-of-way acquisition for the 2016 Highway Safety Program Improvement Project.
2. Following completion of the appraisals they will be presented to the City Council for consideration
prior to offers being made to the public for easement acquisition to facilitate the 2016 Highway
Safety Program Improvement Project.
Adopted this 24th day of February, 2015.
ATTEST:
Barbara J. Suciu, City Clerk
Reviewed for administration:
Jerome O. Faust, Mayor
Mark Casey, City Manager
34
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35
ma
REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: February 24, 2015
Ordinance 2015-02; an Interim Ordinance Prohibiting Medical Cannabis Manufacturers and
Cannabis Facilities
OVERVIEW:
In front if you this evening is an Interim Ordinance Prohibiting Medical Cannabis Manufacturers and Cannabis
Facilities. This moratorium shall be in effect for up to a year with the option for a six month extension. State
Law allows cities to adopt interim ordinances (moratorium) for the purposes of protecting the planning
process and the health, safety and welfare of its citizens.
The Minnesota State Legislature recently approved the Medical Cannabis Therapeutic Research Act of 2014
("Act"). This Act allows for the manufacturing and distribution of medical marijuana and calls for approved
manufactures to secure distribution facility sites that are distributed throughout the State.
Given the unique characteristics of this use, Staff is recommending the adoption of the moratorium so that this
issue can be properly studies and, if determined necessary, City Ordinances can be amended. During the
moratorium period, applications for any approvals related to medical marijuana manufacturing and
distribution facilities shall not be accepted.
36
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37
CITY OF SAINT ANTHONY VILLAGE
STATE OF MINNESOTA
ORDINANCE NO. 2015-02
AN INTERIM ORDINANCE PROHIBITING MEDICAL CANNABIS
MANUFACTURERS AND CANNABIS FACILITIES
THE CITY COUNCIL OF THE CITY OF SAINT ANTHONY VILLAGE ORDAINS AS
FOLLOWS:
Section One. Definitions.
Cannabis Facility shall mean any business or facility operated for the purpose of
cultivating, acquiring, manufacturing, possessing, preparing, transferring,
transporting, supplying, or dispensing Medical Cannabis or any related supplies.
City means the City of St. Anthony Village.
Health Care Practitioner shall have the definition given in Minnesota Statute §
152.22, Subd. 4.
Medical Cannabis shall have the definition given in Minnesota Statute § 152.22,
Subd. 6.
Medical Cannabis Manufacturer shall have the definition given in Minnesota
Statute § 152.22, Subd. 7.
Official Controls means the ordinances and regulations which control the
physical development of the City, or any part thereof or any detail thereof and
implement the general objectives of the comprehensive plan, including the
ordinances establishing zoning, subdivision controls, site plan regulations,
sanitary codes, building codes and official maps.
Patient shall have the definition given in Minnesota Statute § 152.22, Subd. 9.
Registered Designated Caregiver shall have the definition given in Minnesota
Statute § 152.22, Subd. 11.
Section Two. Intent. The 2014 Minnesota Session Laws Chapter 311, §§1-22, codified
at Minnesota Statute § 152.22-37, legalized and established regulations for Medical Cannabis
and Medical Cannabis Manufacturers. Medical Cannabis Manufacturers and Cannabis Facilities
represent new land uses not currently regulated by the Official Controls. It is the intent of this
ordinance to allow the City time to complete an in-depth study evaluating the need to revise the
Official Controls to regulate Medical Cannabis Manufacturers and Cannabis Facilities and in the
interim protect the City's planning process and the health, safety and welfare of its citizens.
Section Three. Study Authorization. City Staff are hereby authorized and directed to
study the need for revisions to the Official Controls to regulate Medical Cannabis Manufacturers
and Cannabis Facilities. The City Staff shall report their findings to the City Council within one
year of the effective date of this Interim Ordinance or sooner as circumstances may allow.
Section Four. Interim Prohibition. While this Interim Ordinance remains in effect,
Medical Cannabis Manufacturers and Cannabis Facilities are prohibited in the City.
Section Five. Exemptions. The Statutory exemptions to this ordinance set forth in
Minnesota Statute § 462.355, Subd. 4 are incorporated herein by reference. Nothing in this
Interim Ordinance shall be construed to prohibit any Health Care Practitioner from writing a
prescription for Medical Cannabis or any Patient or Registered Designated Caregiver from
possessing and administering Medical Cannabis in compliance with the law.
Section Six. No Amendment. Nothing in this Interim Ordinance shall be construed to
amend, rescind, or otherwise limit any other provision of the City's Official Controls.
Section Six. Effective Date. This ordinance shall be effective immediately upon its
adoption and shall remain in effect for one year from the effective date of this ordinance or as
may be extended by the City in accordance with Minnesota Statute § 462.355, Subd. 4.
Passed in regular session of the City Council on the day of 2015.
CITY OF SAINT ANTHONY VILLAGE
By:
Jerome O. Faust, Mayor
ATTEST:
0
Barbara J. Suciu, City Clerk
2/19/20j§
PRESENTED
FEBRUARY 24, 2015 Finance
ANNUAL REPORT
2014
City of St. Anthony Village
3301 Sllver Lake ROM
51 Anthong Minnesota 55413
Finance Overview
MISSION STATEMENT
Ensure that City resources and assets are managed effectively to
provide residents with the City services desired and to sustain
the City's infrastructure for current and future residents.
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MN
Core Accounting Functions
• UTILITY BILLING
■ INTERNAL & EXTERNAL FINANCIAL REPORTING
• LICENCE/ PERMITS
• PAYROLL/ BENEFITS ADMINISTRATION
■ VENDOR PAYMENTS
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Core Accounting Functions
• INSURANCE • ANNUAL FISCAL YEAR BUDGETS
■ GRANTS ■ TAX LEVY
ADMINISTRATION
• Re -occurring grants for extra DWI enforcement and Inflow and infiltration
mitigation were again received
• Since 1999 the cumulative value of these awards has grown to $18,965,567
$20,000,000
$16,000,000
$12,000,000
$8,000,000
E_0.aLLpAiSA.V.E.
$4,000,000
$0
2/19/2015
2
Finance Activity
B UNION NEGOTIATIONS
CITY
POP
MENDOTA HEIGHTS
11,140
HOPKINS
17,939
ANOKA
17,340
SAVIFHlLD
•
16,270
WEST ST, PAUL
19,725
MOUNDS VIEW
12.340
N.ST PAUL
11,664
COLUMBIA HEIGHTS
19.675
ROBBINSDALE
14.212
5. ST. PAUL
120,290
Finance Activity
WATER USAGE
• Finance staff, contracted
Human Resources Manager,
and the City Manager
worked together to develop
a compensation analysis to
be used as an aid in union
negotiations.
• 2013 Single Family
residential annual
usage was compared
to the 2008 analysis.
Average use is down
15% over that time.
2/19/2015
3
41
42
Finance Activity
• INFLOW AND INFILTRATION
• The Street Reconstruction Program has had a positive impact on reducing
water infiltration. Validating one of the needs addressed by the program.
50.0
Water Pumped & Metered flow 1991-2012
as 0
2 400
350
0 30.0
f 35.0
20.0
15.0
Technological Advances
• GET THE MOST OUT OF ADP
• Payroll batch upload
• Paperless check stubs
fA J>
r-7: 6mri
2/19/2015
0
Technological Advances
• MWMO ON METRO I -NET
• Easy access to MWMO shared network files
• Integrated into shared phone system, email and networked hardware
• miExcel
• Ability to pull information directly from Caselle Civic to Microsoft Excel
• Producing Profit & Loss Statement for Liquor Operation went from
approximately 30-45 minutes to as little as 15 minutes
• FIXED ASSET PROGRAM
stem —, REC�IDATH
stem r4am�+h� ,
mar
Long Term Financial Management
■ BUCKETS
• The Finance Department championed an effort to document all
equipment used by each department, the estimated useful life of
that equipment, and the subsequent timeline and estimated
replacement cost of that equipment
PAPA - , - •-
yr
2/19/201-4 3
L7
44
Long Term Financial Management
■ STRUCTURAL BALANCED UTILITY FUNDS
• Council and Staff continued their annual practice of reviewing existing
utility rotes in late fall. Rates are reviewed to determine if rate
adjustments are required to cover operating and infrastructure costs
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EXPENSESW10 DEPRECNTpN
REVENUE
ENDING WH RAIAKE
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Support Staff to Agencies
■ ACCOUNTING SERVICES
MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION
Expanded financial services to include on-site staff time to
better assist with:
• Prepare and track MWMO's invoicing / collections needs
• Build additional reporting for Board and other reporting
agencies needs
• Assist Executive Director in determining annual process to
define amount of fund balance
• Assist Executive Director in reviewing minimum fund
balance policy for Administrative fund.
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MANAGi,:
URGANIZo-
2/19/2015
P"
Support Staff to
Agencies
■ UTILITY BILLING SERVICES
CITY OF BIRCHWOOD VILLAGE
Rates as Tier Breakpoints
Escalating tier rates to
promote conservation.
• Staff assisted with a revision
+--M1-•M
of their tiered rate structure.
The result was an escalating
�: ,�—�r° -
rate system that was more
proportionate to usage, with
greater emphasis on
rewarding conservatiioon
y
QUESTIONS?
» Entire report available website at
www.d.saint-anthony.mn. us
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St Anthony Village
2014 Public Works Annual Report
Public Works Mission Statement
The Mission of the Public Works Department is to
provide effective and efficient design, construction
operation and maintenance of the City's
infrastructure. The Public Works Department is
organized into 6 divisions_ These divisions work
together to coordinate services and to enhance the
quality of life to our residents, businesses and
visitors by providing safe, reliable and effective
service consistent with the vision and goals of the
community.
Public Works Department
PubLc Works Director
Pub is Work,
Superintendent
Crcw Leader
Structs Parks Utilities
Staff Changes
Public Works Superintendent
tittuet Uicision
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Staff Changes
Public Works Superintendent
Staff Changes
Public Works Mechanic
Street Division
• Street Sweeping (7 total)
• asphalt repairs total 39 tons
• Snow & Ice Control
2013/2014 (18 snow/ice
events & 9 citywide plowing
events)
- Salt usage — 275 tons
- Salt brine — 2425 gallons
- Sand/Salt — 30 tons
Salt and Salt Brine Usage
4500
4000
3500
3000
2500
2"
1500
1000
SW 200
0
2,WI ,.W
SALT & SALT/BRINE USAGE
2007 -CURRENT
,19)0
!00.2009
3515
200 .
t�
2UO9-2MO 2010 -]OU ]%1-ID12 201:.11,
• TONS SALT M GALLONS SALT BRINE
Parks Division
• City Parks
- Emerald Park
- Central Park
- Tower Park
- Silver Point Park
- 'Trillium Park
• Storm \Cater Retention Ponds
• Storm \Vater Ditch Lines and City
Owned Properties
• 2013-2014 Skating Season Total
2632
Emerald Central Silverpoint
(1,031) (836) (765)
2425
800
275
1IM ®
[Ul]2030 SV I.YVrcNLNI
Clq vide `Winter Park Usage
PARK USAGE BY ICE SKATERS
EMERALD PARK, CENTRAL PARK, & SILVER POINT PARK
2004-2014
6000
5000
4000 '^ •o
3000
1000
0
2004 su1S loos -2006 10062007 200)-21006 3008-2009 20092(110 2011)2011 ?0i2 Z113 2013-2014
wTotal Skaters Emerald Park Central Park •Sher Point Park
Water/Sewer Division
• _annual I lydntnt Flushing
•-Annualinspection and
loMiT tenance of Water Distribution
System and Well Pumps.
• Maintenance of Lift Station
Facilities.
• \C-ater main repairs
4 service leaks
— 8 water maul breaks
15 frozen Water sen -ices
• 2013 CCR Report
Water Breaks and Service Leaks
WATER MAIN BREAKS & SERVICE LEAKS
1998-2014
10 10
la 8 a a a Io ° 1 1° 8 w
3 t2 W 3 3 ] A a
1998 1999 2000 2001 2002 3003 2004 2005 2006 2007 2008 3009 2010 3011 3012 3013 2014
• WATER MAIN BREAKS • SERVICE LEAKS
Vehicle Maintenance Division
DOT certified all Vehicles
Equipment purchases:
• 2014 Public Works Staff
car
• Bobcat and Snow Blower
attachment.
• Front Plow for 1 ton
utility truck.
Engineering Division
• Silver Lake Carp Project
• Regional Flooding (residential)
• LED Projects (lighted crosswalk)
• Safe to School Route
• Central Park Bio Filtration System
• Silver Lake Storm Nater Treatment
• .annual Street Reconstruction
Project
• 2014 Chip Scaling Project
• Fiber L.1N Project (cihnvide)
City Buildings Division
• 2014 Lighting Retrofit
Project with LF.D
(Gymnasium and
Parking Lot)
• Police Department
Improvement Project
• Current Citywide
Building Maintenance
Improvements.
2014 Public Works Dcparttnent Projects
• Citywide Building \laintenance
• annual Branch Chipping Program
• Annual Chip Seahng Program
• 2014 Capital Equipment Purchases
• annual Employee Training
Street ImprONTement Projects
2014-2024
2014 Street Project in Review
• Penrod Lane:
36"' .Avenue to 37"' Avenue
• Edgemere Avenue:
Penrod Iane to Chelmsford
Road
• Wendhurst Avenue:
Penrod Lane to Chelmsford
Road
2015 Street & Utility Improvements
• 36th Avenue:
Penrod Lane to
Highcrest Road
• Chelmsford Road:
36,h Avenue to 37`x'
Avenue
rA �
s s
2015 Mill and Overlay Projects
Citywide Sustainability Initiative
Mission :
To be a progressive and livable
community, "walkable" Village
which is sustainable; safe and
secure.
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Citywide Sustainability Initiative
Mission :
To be a progressive and livable
community, "walkable" Village
which is sustainable; safe and
secure.
57
2015 and Beyond
• Continue with Public Building/
Energy Improvcmcnts
• Green Corp Recycling Program
• Silver Lake Carp Removal Project
• Silver Luke 1'"\IDL — Phosphorus
Reduction Plan
• Siker Lake/Mirror Lake Dredging
• Cinivide Sustainability Initiatives
• Complete Fiber Building
• Kenzie'rerrace LED Crosswalk
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r
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2015 Upcoming Events
Annual Citywide Clean -UP Day
• May 2, 2015 From 9am to Noon at PW Facility
Curbside Branch Chipping
• May 11 - 13, 2015
Citywide Hydrant FlushingHydrant Flushing
• May 18 - 22, 2015
2015 Vil ageFest at Central Park
0 July 31 - August 2, 2015
13
r 9
Questions
FUTURE D. ITEMS
Date Type 7 Staff Present
2015
Special
City Council
March 9
5:30 p.m.
Joint Meeting with Parks Commission
City Manager
Planning Commission items from February - CANCELLED
Annual Report - Fire
City Council
Annual Report - Liquor
City Manager
March 30
Regular
2015 Street Project
Liquor Op Mgr
- Public Hearing - Ordering Improvements
Fire Chief
-Award Bid to Contractor
City Engineer
- Call for Sale of GO Bonds
Special
City Council
March 23
5:30 p.m.
Joint Meeting with Planning Commission
City Manager
2015 Street Project
Accept offers for Bonds
City Council
March 24
Regular
-Approve Bond Sale
City Manager
Annual Report - Police
Police Chief
Ramsey County Commissioner Mary Jo McGuire
City Council
April 14
Regular
Planning Commission items from March
City Manager
City Council
April 28
Regular
Public Hearing on the 2016 Budget
City Manager
Quarterly Goals Update
Finance Director
Planning Commission items from April
City Council
May 12
Regular
Recognition of Chamber's Villager and Business of the Year
City Manager
Salo Park Concert Series
City Council
May 26
Regular
Insurance Renewal - Consent
City Manager
City Council
June 9
Regular
Feasibility Report for 2016 Street Project
City Manager
Planning Commission items from May
City Engineer
City Council
June 23
Regular
Memorandum of Understanding with SANB School District for 2015 Elections
City Manager
City Council
July 14
Regular
Planning Commission items from June
City Manager
Quarterly Goals Update
City Council
July 28
Regular
Night to Unite Proclamation
City Manager
Villagefest presentation
City Council
Planning Commission items from July
August it
Regular
Liquor Operations Mid-Year Report
City Manager
Liquor Op Mgr
Budget Presentation
City Council
August 25
Regular
SANB #282 Presentation
City Manager
Chamber of Commerce Fall Event presentation
City Council
Planning Commission items from August
September 8
Regular
2016 Preliminary Operating Budget and Levy
City Manager
2016 Street Project Receiving Feasiblity Report
Finance Director
City Engineer
City Council
September 22
Regular
Fire Prevention Presentation
F
F
City Manager
ire
nis Peanut Day
Fire Dept
2016
January 12
Regular
FUTURE D. ITEMS
City Council
Date
Type
Staff Present
Planning Commission items from September
City Council
October 13
Regular
Approval of Election Judges for the Municipal Election on November 3rd.
City Manager
City Council
October 27
Regular
Quarterly Goals Update
City Manager
January 26
Regular
Planning Commission items from October
City Council
November 10
Regular
Canvass Election Results from the November 3rd Municipal Election
City Manager
Ordinance Setting Water & Sewer Rates for 2016 - 1st Reading
City Clerk
November 24
Regular
Setting 2016 Fees
City Council
Ordinance Setting Water & Sewer Rates for 2016 - 1st Reading
City Manager
February 15
Regular
Planning Commission items from November
City Council
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
City Council
Accept Donations
City Manager
December 8
Regular
Setting Salary of City Manager
Finance Director
Authorinzing Transfers & Closing of Specified Funds
Setting the 2015 General Operating Budget and Property Tax Levy
Ordinance Setting the Water& Sewer Rates for 2016 -final reading
City Council
December 22
Regular
City Manager
2016
January 12
Regular
Housekeeping Resolutions
City Council
City Manager
City Council
January 14 & 15
Special
Goal Setting
City Manager
Department Heads
2016 Street Proiect
January 26
Regular
Call for hearing on improvements
City Council
Call for hearing on Assessments
City Manager
Order Preparation of Assessments
February 11
Regular
Planning Commission items from January
City Council
City Manager
February 15
Regular
City Council
City Manager
Items Pending:
— Worksessions
Prepared by Kum 2/19/2015 Page 2