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Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
CITY COUNCIL MEETING AGENDA
September 9, 2014
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration, discussion, and possible action on all of the following items:
I. Approval of the September 9, 2014, City Council Meeting Agenda. (action requested.)
II. Proclamations and Recognitions. None.
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a
Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the
agenda.
A. Approval of August 26, 2014, City Council meeting minutes. (pp. 1-6)
B. Licenses and Permits. (pp. 7-8)
C. Claims. (pp. 9-12)
D. Approving a Memorandum of Understanding between the City of St. Anthony Village and St. Anthony
New Brighton School District #282 for election services for their Special Election which will be held in
Conjunction with the 2014 General Election. (pp. 13-16)
IV. Public Hearing.
A. Resolution 14-057; Setting the 2015 Proposed Tax Levy and General Operating Budget for the City of St.
Anthony Village. (pp. 17-32)
B. Resolution 14-058; a resolution Approving the Agreement for Residential Solid Waste and Recycling
Collection Services in Saint Anthony Village between the City and the Consortium of Republic Services,
Walters Recycling and Refuse, and Waste Management and Authorizing the Mayor and City Manager to
Execute Said Agreement. (pp. 33-44 and Agreement Booklet)
V. Reports from Commission and Staff. None.
VI. General Business of Council.
A. Resolution 14-059; a resolution for the 2015 Street and Utility Project Receiving Feasibility Report, Order
Plans and Specifications. Justin Messner, City Engineer, WSB & Associates will be presenting. (pp. 45-54
and Report)
B. Resolution 14-060; a resolution Ordering Improvements and Awarding a Bid for the 2014 Municipal Fiber
Optic Installation Project. Justin Messner, City Engineer, WSB & Associates will be presenting. (pp. 55-64)
VII. Reports from City Manager and Council members.
VIII. Community Forum.
Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the
podium, sign their name and address on the form at the podium, state their name and address for the Clerk’s record, and limit their
remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer
the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda.
IX. Information and Announcements.
X. Adjournment.
H.R.A. Meeting immediately
following City Council Meeting.
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CALL TO ORDER.
CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
AUGUST 26 , 2014
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Alleg iance.
ROLL CALL.
Present:
Absent:
Also Present:
Guests:
Mayor Faust ; Councilmembers Jenson, Roth, and Stille.
Councilmember Gray.
City Manager Mark Casey, F inance Director Shelly Rueckert, and City Engineer
Todd Hubmer (WSB & Associates).
Carissa Shively Slotterback (H umphrey School of Public Affairs, University of
Minnesota), Jan Fillmore (St. Anthony C hamber of Commerce), Bob Laney
(Superintendent, St. Anthony-New Brighton School Di strict #2 82), and Wendy
Webster (Director of Community Services and Communications).
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF AUGUST 26, 2014, CITY COUNCIL MEETING AGENDA.
Mayor Faust requested the removal of agenda item VI.D. (Resolution 14-057; a resolution for the
20 15 Street and U tility Project Receiving Feasibility Report, Order Plans and Specifications).
Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve the Ci ty
Council Meeting Agenda of August 26, 2014 , as a mended .
Motion carried 4-0.
II. PROCLAMATIONS AND RECOGNITIONS -NONE.
III. CONSENT AGENDA.
A . Consider August 12, 2014, Council meeting minutes and August 18, 20 14 , Special
Council meeting minutes:
B . Consider licenses and permits;
C. Consider pavment of claims: and
D. Consider Resolution 14-05 6; a Re soluti on Accepting Grants and Donations as Received
to Date for 2014.
Motion by Councilmember Je nson , seconded by Councilmember Stille, to approve the Consent
Agenda items.
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City Council Regular Meeting Minutes
August 26 , 2014
Page 2
IV.
v.
VI.
Motion carried 3-0-1 (Roth abstain).
PUBLIC HEARING -NONE.
REPORTS FROM COMMISSION AND STAFF -NONE.
GENERAL BUSINESS OF COUNCIL.
A. Community Engagement Initiative Presentation. Carissa Schively Slotterback,
Humphrey School of Public Affairs, University of Minnesota, presenting.
City Manager Casey stated that one of the City 's goal s is to foster and encourage civic
engagement and one of the initiatives within that goal is to conduct a citizen 's academy and he
contacted the Humphrey School of Public Affairs to discuss the opportunity to create a
community engagement initiative with Professor Carissa Schivel y Slotterback.
Ms. Slotterb ack stated she is the director of the Master of Urban and Regional Planning program
and there are approximately 40 students in this year's program. She stated the students would be
working on a community engagement initiative that builds on the idea of a citizen 's academy and
will focus on engaging a diverse set of residents. She explained that they propose to develop a
community engagement initiative for the City that w ill outline a purpose, outcomes associated
with the proposal, key tasks, key activities, as well as examples from other communities that
might be tailored for use in St. Anthony. She stated the students will produce high quality
documents and the intent is to give students an opportunity to design engagement processes that
are tailored to real ci ties, to gain professional sk ill s, and to do work that is re levant to the City
and responsive to the City's needs. She thanked the City for this opportunity and r equested
feedback on the proposal that she could share with her students.
Mayor Faust encouraged the students to reach out to the City Council and the School District and
School Board on this project and thanked Professor Slotterback for working with the City.
B . St. Anthony Chamber of Commerce Touch-A-Truck Event Presentation. Jan Fillmore
presenting.
Ms. Fillmore stated that last year's Touch a Truck event received positive reviews from the
sponsors , vehicle providers, 39 1h Avenue merchants , and residents with approximately 1,500
people attending. She advised that thi s year's event is scheduled for Saturday, September 13,
from 11:00 a.m. to 3:00 p.m. and includes emergency service vehicles, heavy equipment, bouncy
houses, face painters, and a performance by the Teddy Bear Band at 12 :30 p.m. She extended
the thanks of the Chamber of Commerce to Silver Lake Village/Inland Real E state for its strong
support of the event again this year. She stated the Chamber of Commerce is requesting the
temporary closure of 39•h A venue between Chipotle and Northwest Eye Clinic and added they
will coordinate with the Public Work s staff on setting up barricades and requested that Public
Works staff notify Metro Transit as some bus routes will be affected.
Motion by Councilmember Stille, seconded by Councilmember Roth, to approve the temporary
closure of 39 111 Avenue between Chipotle and Northwest Eye Clinic on Saturday, September 13 ,
2014 , from 9:00 a .m. until 3:00 p.m.
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City Council Regular Meeting Minutes
August 26, 2014
Page 3
Motion carried 4-0.
C. St. Anthony-New Brighton School District #282 Presentation. Bob Laney,
Superintendent, and Wendy Webster, Director of Community Services and
Communications, presenting.
Superintendent Laney stated the School District is in the process of developing its strategic plan
and wanted to publicly thank Ms. Webster for leading the strategic planning process. He stated
they received input from over 700 community members and held several small group meetings
resulting in the creation of a Strategic Planning Committee that developed a mission, vision, and
values and three strategic objectives. He also thanked Councilmember Jenson for his
participation on the Strategic Planning Committee. He recited the vision statement and presented
the core values and recited the three strategic objectives.
Ms. Webster recited the new mission statement and stated they believe this mission statement
represents the School District's brand. She stated that the incoming Kindergarten class is made
up of all residents and Wilshire Park Elementary is made up of 85% residents. She reported that
Wilshire Park was recognized last year as a Reward School by the Minnesota Department of
Education, the School District was named a top 10 middle school in the State, and U.S. News
recognized the high school as a gold medal school in 2013.
Superintendent Laney stated that in 2005 the community supported an operating levy that
generates $1.8 million of revenue per year or approximately 11 % of the School District's
operating costs and this levy expires in 2016. He stated that a capital projects levy was approved
in 2003 and was used to provide funds to purchase curriculum and technology and this levy
expired in 2011. He stated that in 2008 , the community approved $21 million in building bonds
to renovate the schools . He stated that over the past seven years, the State has increased their
funding by approximately 1 % per year while the School District's expenses have been increasing
an average of 3.6% per year.
Ms. Webster advised that the School Board approved a resolution to place two referendum
questions on the General Election ballot on November 4th and the first question asks voters to
approve an increase in the operating levy that would generate an additional $3 .15 million over
ten years. She stated the second referendum question requests new funding for curriculum and
technology that would generate $450,000 per year over the next ten years. She indicated that
residents received a postcard this week outlining the two referendum questions and the School
District is hosting a series of meetings for the public to learn about the referendum with the first
meeting scheduled for Tuesday, September 16 111, at 6:00 p.m. at the high school.
Mayor Faust commended the School District for its efforts and stated he felt that the referendum
would receive resounding support from the community.
D. Resolution 14-057; a Resolution for the 2015 Street and Utility Project Receiving
Feasibility Report, Order Plans and Specifications. Todd Hubmer, City Engineer, WSB
& Associates, presenting.
This item was removed from the agenda.
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City Council Regular Meeting Minutes
August 26, 2014
Page 4
E. Highway Safety Improvement Program CHSIP) Presentation. Todd Hubmer, Ci ty
Engineer, WSB & Associates, presenting.
City Engineer Hubmer explained that in June 2013 the City submitted for a construction project
that includes intersection improvements and sidewalk upgrades to meet ADA requirements and
in April 2014 the City was notified it had received $690,000 in grant money for this effort. He
presented a map of the project location and stated the s idewalk improvements include the east
side of Stinson Boulevard from 3 ih A venue to Silver Lane as well as a sidewalk segment on the
south side of 3 i 11 A venue from Highcrest Road to Stinson Boulevard, adding that this is part of
the Safe Routes to School plan. He advised that countdown timers and APS for the visually
impaired are included in the project along with additional signal heads in some locations,
relocating push buttons for easier access, adjusting pedestrian ramps to provide a safe haven, as
well as upgraded pavement markings. He advised that the grant requires a local match of I 0% or
approximately $77,000 and the City is working with its County partners to see if money is
available to assist the City . He reviewed the HSIP grant require ments and stated the design
needs to be consistent with State design standards, a Federal environmental document needs to
be completed, any right of way acquisition has to follow the Federal process, and the project
must be completed by June 2016. He presented the project schedule and stated that an informal
open house has been scheduled for Monday, September 15 111 , from 4:30-6:30 p.m. at City Hall
and another open house will be held in December. He stated that right of way certifications must
be obtained by early 2016 and the project let for construction in March 2016 with construction
starting in June and completed by November 2016.
Councilmember Roth asked about the APS s ignal s and whether there are ways to deflect the
sound so that it does not impact the residential homes nearby.
City Engineer Hubmer stated there are ways to direct the sound and the APS signals will be
audible to nearby homes, adding that the signal at 33rd Avenue uses APS technology and the
signal beeping is audible to nearby residents.
Mr. Jerome Shaddrick, 2510 3 7111 A venue, approached the City Council and asked if the City had
a plan in place for what homeowners are supposed to do with the snow. He stated it is
sometimes hard for them to find a place to dump the snow and asked if the City would take care
of it if a s now bank gets too high.
Mayor Faust stated that when snow piles become a safety issue, the Public Works department
will knock down the snow piles as needed adding that it would behoove residents to call City
Hall if there is an issue with the snow piles on the sidewalks to eliminate any safety issues.
F. Ordinance 2014-02; an Ordinance Amending Chapter §111.045 through §111.057
Pertaining to Tobacco (second reading). Mark Casey, City Manager, presenting .
City Manager Casey stated that on November 13 , 2013 , the City Council adopted an ordinance
imposing a moratorium on the creation, establishment, or operation of businesses that sell
electronic cigarettes or on the sampling of electronic cigarettes and related products and the
moratorium is set to expire in November. He stated the amended tobacco ordinance includes
language addressing electronic cigarettes and related devices and if adopted, electronic cigarettes
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City Council Regular Meeting Minutes
August 26, 2014
Page 5
would be regulated under the Minnesota Clean Air Act. He stated the first reading occurred on
August 12 and there are no changes to the proposed ordinance.
Motion by Councilmember Stille, seconded by Councilmember Jenson, to waive the second
reading and adopt the third reading of Ordinance 2014-02 ; an Ordinance Amending Chapter
§ 111.045 through § 111.057 Pertaining to Tobacco.
Motion carried 4-0.
G . Ordinance 2014-03; an Ordinance Amending Chapter § 131.21 pertaining to Drug
Paraphernalia (first reading). Mark Casey, City Manager, presenting.
City Manager Casey presented the amended drug paraphernalia ordinance and advised that the
previous ordinance was outdated and incomplete and the proposed amendments provide current
language and increase the clarity of the ordinance.
Motion by Councilmember Roth, seconded by Councilmember Jenson, to waive the first and
second reading and adopt the third reading of Ordinance 2014-03; an Ordinance Amending
Chapter § 131 .21 Pertaining to Drug Paraphernalia.
Motion carried 4-0.
H. 2015 Proposed Budget Presentation. Shelly Rueckert, Finance Director, presenting.
Finance Director Rueckert reviewed the 2015 budget calendar and budget parameters and stated
the 2015 budget maintains the present level of City services , salaries in the 2015 budget are set at
the estimated union settlements for cost of living increases , and 2015 health insurance premiums
will increase by 10.5% with the City's share of the premium included at the estimated union
settlement. She stated the pension funding requirements for non-police and fire were increased
by 3.5% and by 5.9% for police and fire, workers ' compensation costs are budgeted at a 13%
increase, property, casualty and liability costs increased by 12 .25%, and the City has budgeted an
increase in utility costs of 5.1 % based on consumption. She stated the General Fund and overall
levy will be increased $218 ,900 for a total levy of $5 ,83 I , 73 7. She stated the 2015 budget
includes an increase in LGA of $62,000 and she discussed the impact oflevy relief and debt levy
reduction and also reviewed the cumulative use of LGA. She stated the 20 15 proposed General
Fund levy is $3,321 ,210, the City will once again levy $50,000 for the capital improvement fund ,
the City 's road improvement debt is scheduled to increase by $15 ,145 , the remaining lease
revenue bonds and tax abatement bonds total $65 ,033 , and there is a slight decrease in the HRA
levy, resulting in an overall increase of $2 18 ,900 or a 3. 9% increase in the levy over 2014. She
stated that the average homeowner paid $813.14 for City services during 2014 or $67.76 per
month and the average homeowner paid $460. 70 for the road reconstruction program during
2014 or $38.40 per month . She indicated that since 1999, the City has received approximately
$18 million in grants and donations that equates to $2,276 per resident. She stated the 2015
general operating budget is $6, 705 , 729 , liquor operation transfers planned in 2015 equals
$395,444, and the proposed increase in all levies is $218,900. She indicated the City Council
will adopt the proposed 2015 operating budget and property tax levy on September 9 , 2014, with
final adoption of the 2015 operating budget and levy on December 9, 2014.
Councilmember Jenson requested comment about the double-digit increases in health insurance,
workers ' compensation, and property, casualty, and liability insurance.
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City Council Regular Meeting Minutes
August 26, 2014
Page 6
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2 Finance Director Rueckert stated that health insurance increases are related to the increased cost
3 of health care. She stated some of the liability insurance increase is related to a change in the
4 formula rating by the League of Minnesota Cities Insurance Trust and rates have been going up
5 in those cities with a Police Department because they are shifting more liability towards police
6 and the increase in workers' compensation is related to a shifting ofrates on the police side.
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8 Mayor Faust thanked Finance Director Rueckert for her presentation and stated the City Council
9 will approve the propo sed 2015 Operating Budget and Property Tax Levy on September 9 , 2014 .
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11 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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13 City Manager Casey reported on his participation in the August 25th Planning Commission work
14 session regarding electronic signage.
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Councilmember Jenson reported on his attendance at the City Council work session on August
18th.
Councilmember Roth -no report.
Councilmember Stille reported on his attendance at the August 25th Planning Commission work
session .
Mayor Faust reported that the entire City Council attended the work session on August 18th.
VIII. COMMUNITY FORUM.
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
IX. INFORMATION AND ANNOUNCEMENTS.
None.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 8:22 p.m.
Respectfully submitted,
Barbara Hughes (TimeSaver OfJSite Secretarial, Inc.)
Mayor
City C lerk
DATE:
TO:
FROM:
ITEM:
Saint Anthony Village
September 9, 2014 Approved:
Mayor and Councilmembers
License Clerk
License and Permits for Approval:
Mechanical License:
Bob's Heating & Air Conditioning, Stillwater, MN
Solid Refrigeration, Bloomington, MN
Uptown Plumbing Heating & Coo lin g, Minneapolis, MN
Treated Air Company, Becker MN
Rental License:
Applicant: Paul White
Location: 3117 32nd Ave NE
Applicant: Jason Domarus
Location: 2700 3?1h Ave NE
Applicant: John Spitzer
Location: 3110 39th Ave NE
Applicant: Barb Overlien
Location: 3208 39th Ave NE
Applicant: Michael Poncelet
Location: 3700 Chandler Dr NE
Applicant: Autumn Woods Partners
Location: 2600 Kenzie Ter NE
Applicant: Tom Owens
Location: 3008 Old Hwy 8
Applicant: Douglas Bryan
Location: 2808 Pahl Ave NE
Applicant: Ravishankar Chityala
Location: 3912 Penrod Ln NE
Applicant: Donald Doeksen
Location: 3226 -3228 Roosevelt St NE
Applicant: Travis Hoban
Location: 3404 Roo seve lt St NE
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8 Applicant: Benjamin Wagner
Location: 3127 Silver Lake Rd NE
Applicant: Penny Schneider
Location: 3923 Silver Lake Rd NE
Applicant: David Loch
Location: 3605 Stinson Blvd
Applicant: Jacqueline Thomas
Location: 2611 Townview Ave NE
Parks Special Event Beer Permit:
Date: September 14 , 2014
Applicant: Gayle Anttila
Location: Central Park
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City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 8/22/2014 -9/10/2014 Sep 04, 2014 01 :21 PM
Vendor Number Payee Check Number Check Issue Date Amount
1044 JOHNSON BROTHERS LIQUOR COMPANY. 24283 09/10/2014 5,456.89
10831 LEAGUE OF MINNESOTA CITIES 24284 09/10/2014 7 ,770 .00
1022 M . AMUNDSON LLP 24285 09/10/2014 2 ,989.02
10893 MARSHALL CONCRETE PROD 24286 09/10/2014 583.42
11928 MBE INC 24287 09/10/2014 375.00
10916 MENARDS LUMBER 24288 09/10/2014 79 .56
10931 METROPOLITAN COUNCIL 24289 09/10/2014 51 ,705.85
10932 METROPOLITAN COUNCIL 24290 09/10/2014 7 ,380.45
10939 MIDWAY FORD 24291 09/10/2014 285.03
10978 MINNESOTA COUNTY ATIYS ASSN 24292 09/10/2014 300.00
11032 MINNESOTA DEPT OF HEAL TH 24293 09/10/2014 3 ,666.00
11074 MTI DISTRIBUTING , INC 24294 09/10/2014 45 .89
1052 NEEDHAM DISTRIBUTING CO INC 24295 09/10/2014 131 .00
1051 NEW FRANCE WINE COMPANY 24296 09/10/2014 3,221.50
11131 NORTH SUBURBAN ACCESS CORPORATION . 24297 09/10/2014 445 .50
11147 NORTHLAND PETROLEUM SERVICE 24298 09/10/2014 1 ,277.00
11149 NORTHSTAR INSPECTION SERVICES 24299 09/10/2014 7 ,369 .32
11163 OFFICE DEPOT 24300 09/10/2014 170.91
11185 PACE ANALYTICAL SERVICES , INC . 24301 09/10/2014 380 .00
11186 PAETEC 24302 09/10/2014 147.81
1012 PAUSTIS & SONS 24303 09/10/2014 2 ,597.08
11201 PEARSON BROS ., INC . 24304 09/10/2014 40 ,668.24
1001 PHILLIPS WINE & SPIRITS 24305 09/10/2014 3,695.79
1002 PHILLIPS WINE & SPIRITS 24306 09/10/2014 2 ,162.90
11215 PIONEER RIM AND WHEEL CO. 24307 09/10/2014 23 .30
11241 POSTMASTER -MPLS BMEU 24308 09/10/2014 1,950.00
12008 PREMIER LIGHTING 24309 09/10/2014 5,04 1.46
11281 QUICKSILVER EXPRESS COURIER 24310 09/10/2014 10.75
11345 ROSEVILLE CHRYSLER DODGE 24311 09/10/2014 1,034.15
11376 SCHELEN-GRAY AUTO ELECTRIC 24312 09/10/2014 189.99
11414 SITARZ/MARK 24313 09/10/2014 19.26
1036 SOUTHERN -WCW 24314 09 /10/2014 267.75
1026 SOUTHERN LIQUOR 24315 09/10/2014 4,129.39
1024 SOUTHERN WINE & SPIRITS -LAKES DIVISION 24316 09/10/2014 3 ,647.95
1008 SOUTHERN WINE-SPIRITS-AMERICAN DIVISION 24317 09 /10/2014 4,347.50
12035 SPARTAN PROMOTIONAL GROUP, INC . 24318 09 /10/2014 646 .05
11457 ST ANTHONY VILLAGE CENTER, LLC 24319 09/10/2014 2,102.66
11465 ST . ANTHONY-NEW BRIGHTON 24320 09 /10/2014 26 ,087.78
11502 STREICHER'S 24321 09 /10/2014 2,761.92
1040 TRUE FABRICATIONS, INC . 24322 09 /10/2014 189.97
12037 TURNBULUJAIME 24323 09/10/2014 1,895.00
12034 UPPER MIDW EST COMMUNITY POLICING IN STIT. 24324 09/10/2014 1 ,000 .00
11674 VERI Z ON WIRELESS 24325 09 /10/2014 1,295.15
11681 VIKING ELECTRIC SUPPLY 24326 09 /10/2014 276 .12
11682 VIKING INDUSTRIAL CENTER 24327 09 /10/2014 44.64
1025 VINOCOPIA 24328 09 /10/2014 593.00
11 704 WASTE MANAGEMENT OF WI-MN 24329 09 /10/2014 6 98.81
1034 WINE COMPANY/THE 24330 09 /10/2014 1,069 .06
1038 WINE MERCHANTS INC 24331 09 /10/2014 2,819.56
1011 WIRTZ BEVERAGE -(GRIGGS) 24332 09 /10/2 014 8,725.98
1009 WIRTZ BEVERAGE MINNESOTA 24333 09 /10/2 014 6 ,293.85
1018 WIRTZ BEVERAGE MINNESOTA 24334 09 /10/2014 31 ,204.22
11740 XCEL ENERGY 24335 09/10/2014 8,271 .13
City of St Anthony Village
Vendor Number
6540 Z WINES USA LLC
Grand Totals :
Page: 3 CITY OF ST ANTHONY CHECK REGISTER
Check Issue Dates: 8/22/2014 -9/10/2014 Sep 04, 2014 01 :21PM
Payee Check Number Check Issue Date Amount
24336 09/10/2014 106.50
426,134.83
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REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: September 9, 2014
Memorandum of Understanding between the City of St. Anthony Village and St.
Anthony-New Brighton School District #282 for Election Services for their Special
Election which will be held in Conjunction with the 2014 General Election. (motion only)
OVERVIEW:
The St. Anthony-New Brighton School District #282 is holding a Special Election that will be
held in conjunction with the 2014 General Election. The SANB School District has requested
that the City of St. Anthony Village perform all duties relating to their Special Election.
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CITY OF ST. ANTHONY AND ST. ANTHONY/
NEW BRIGHTON SCHOOL DISTRICT NO. 282
APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
ST. ANTHONY VILLAGE AND ST. ANTHONY -NEW BRIGHTON SCHOOL
DISTRICT #282 FOR ELECTION SERVICES FOR THEIR SPECIAL ELECTION WHICH
WILL BE HELD IN CONJUNCTION WITH THE 2014 GENERAL ELECTION
WHEREAS, the City of St. Anthony (the "City") and the St. Anthony /New Brighton
Independent School District No. 282 ("ISO #282"), conduct elec tions in odd
numbered years; and
WHEREAS, the "City" election official performs all duties that are associated with these odd
year e lections; and
WHEREAS, the "ISD #282" is h olding a special election in conjunction with the 2014 General
Election for two bond referendum questions; and
WHEREAS, MN § 205A.05 School District Special Elections, indicates that the election
officials for a special elec tion are the same as for the most recent school district
General Election unless changed according to law; and
WHEREAS, the "City" e lection official will performs all duties that are associated with the
special election in co njunction with the 2014 General Election.
NOW, THEREFORE, BE IT RESOLVED that in 2014:
1) The City Clerk will conduct all duties associated with the Sc hool District #282 Special
Election.
2) All documents relating to this e lection will be reviewed by the School District's Secretary
before publication.
3) The School District #282 will be responsible for all costs relating to this special election.
CITY OF ST. ANTHONY
Its __________ _
Its ___________ _
Date __________ _
ST. ANTHONY/NEW BRIGHTON
INDEPENDENT SCHOOL DISTRICT
#282
Its ___________ _
Its ___________ _
Date __________ _
15
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MEMORANDUM
DATE: September 9, 2014
TO: City Council
FROM: Mark Casey, City Manager
Shelly Rueckert, Finance Director
ITEM: GENERAL FUND BUDGET/LEVY
At the August 4th work session, the City Council and Staff reviewed the 2015 General Operating.
Additionally, a public hearing was held April 22nd for public input on the budget process and the
budget was reviewed at the August 26, 2014 City Council meeting.
Based on discussions with the Counci l , Staff has prepared a proposed 2015 General Operating
Budget. This represents a $218,900 dollar or a 3. 9% percent increase from 2014. The
parameters for preparing the budget included:
1) Revenues are budgeted using current trends for variable revenue sources and
conservative estimates for stable revenue sources. Expenses are budgeted at amounts
that will maintain present levels of City services.
2) Salaries adjustments are estimated at union settlements .
3) Health Insurance premiums up 10.5% with the City's share of costs estimated at
union settlements.
4) State Pension funding rates up 3 .5-5 .9% for 2015 , worker compensation costs up
13%, other insurance costs up 12.25%, and energy related expenses are expected to
increase at various rates
5) Road levy increase of .94% results from the addition of the 2014 Road Project along
with slight increases in debt requirements for Public Facilities and Tax Abatement
Debt. Mitigated by the schedule levy reduction of $14 7.500 .
Levy Relief was achieved by the use of $62,448 of additional Local Government Aid and debt
levy reduction as detailed below:
• Pre-levy relief increase 7.64%
• With debt reduction 5 .01%
• With additional LOA 3.90%
• Estimated increase in City rate with TIF
Decertification -.42%
17
18
A review of the proposed 2015 total levy is as follows:
General Operating Levy
CIP Levy
Road Improvement Levy
Lease Revenue Bonds
HRA Levy
Tax Abatement
Amount
$3,321,210
$ 50,000
$1 ,791 ,725
$ 382,872
$ 132,782
$ 153,148
$5 ,831 ,737
Increase/(Decrease)
$197 ,867
$ 0
$ 15,145
$ 4,410
($ 645)
$ 2,123
$218,900
The annual transfer of Liquor Operating Profits helps reduce taxes and provides funding for
capital equipment. In 2015 , Liquor Operations will transfer $214 ,244 to the General Fund and
$181 ,200 to the Capital Equipment Fund.
To help offset the cost of operations and capital equipment, Staff will continue to seek Grants
and Donations from Federal, State and private sources.
At tonight's City Council meeting, Staff will again present the proposed 2015 General Operating
Budget and Property Tax Levy to the City Council and a resolution will need to be passed
certifying the preliminary levy to Hennepin and Ramsey Counties.
The final presentation of the 2015 General Operating Budget and Property Tax Levy is
scheduled for the December 9th, 2014 , Council Meeting. At the meeting, Staff will present a
recap of the 2015 General Operating Budget and the impact of the 2015 Property Tax Levy.
2015
Proposed Budget
September 9, 2014
2015 Budget Calendar
·:· January 23 & 24, 2014 : Goal Setting, Financial Management
and Planning.
·:· April 22, 2014 : Public Hearing/Provide Residents with an
opportunity to have input in the Budget process.
·:· May -June: Staff Meetings with Department Heads -
Discussion on 2015 Operating Budget and evaluating 5-Year
Capital Equipment needs.
·:· August 4, 2014: Financial Planning work session.
·:· August 26, 2014 : Presentation of the Proposed 2015 Operating
Budget & Property Tax Levy to th e City Council
9/3/2014-9
1
20
2015 Budget Parameters
• Revenues budgeted using current trends for
variable revenue sources and conservative
estimates for stable revenue sources
• City receives Local Government Aid
• Expenses budgeted at amounts that will
maintain present level of City services
2015 Budget Parameters
• Salaries -COLA's estimated at union settlements
• Health Insurance premiums up -10. 5% with
City's share of health insurance premium
increase at estimated union settlements
• State increases in pension funding requirements
3.5% for non-police and fire
5.9% for police and fire (6.2 % in 2014)
• Workers Compensation Costs up 13%
9/3/2014
2
2015 Budget Parameters
• Property, casualty and liability insurance costs
up 12.25%
• Utility Costs up 5.1 % reflecting proposed and
anticipated rate increases applied to current
consumption levels
General Fund and Levy
2014 20 I 5 Increase
General Fund/HRA $3,256,770 $3,453 ,992 $197,222
Overall Levy $5,612,837 $5,831 ,737 $218,900
• Increase of $62,448 ove r 2014 Local Government Aid (LGA)
9/3/201421
3
22
2015 Levy Relief
• LGA increase
• Debt Levy Reduction
Impact of Levy Relief
• Pre-levy relief -7.64 % increase
• With debt reduction -5.01 % increase
• With additional LGA -3.90% increase
• Estin1ated change in City tax rate with TIF
decertification -.42% increase
9/3/2014
4
Impact on 2015 Levy Components
• HRA Levy -.50 % decrease
• General Fund Levy -6.34 % increase
• Debt Levies increase -.94% increase
,. 2014 Road Project $157,629
,. 2008A debt restructuring -($8,924)
>--Scheduled Debt Levy reduction -($147,500)
,. Public facilities/ tax abatement debt requirements
increase -$6,533
Impact on 2015 Levy Components
,. Debt Levies increase -.94 % increase
3.500.000
Total Levied Debt before reduction
3,000,000 ~
2,500,000
2,000.000
Road 1.,vy befor"
' Road levy after debt reduction
reduction 1,500,000
UXXl,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 202S 2026 2027 2028 2029
9/3/20143
5
24
Cumulative use of LGA
• Reduced reliance on Liquor profits and
reduced cost allocations to utility funds
, 33 % use of LGA
• Property tax relief, negating the impact of
certain cost factors
, 37% use of LGA
Cumulative use of LGA
• Addressing severance obligations, and risk
management
, 22 % use of LGA
• Property tax relief, supplanting decreases in
revenues and oth er aids
, 8 % use of LGA
9/3/2014
6
2015 General Fund Revenues
Transfers
Miscellaneous 4%
Fines
Contracts
22%
Intergovernmental
Revenue 13%
Pe rmits 3%
Tax Levy
52%
2015 General Fund Expenditures
Public Works
14%
Fire
16%
Parks
5%
Administration
7%
Finance
4%
Police
49%
9/3/201¢5
7
2 6
2015 Proposed Levies
2014Actual 2015 $Increase/
Proposed Decrease
General Fund $3,123,343 $3,321,210 $197,867
C.l.P. $50,000 $50,000 -
1
Road Improvement $1,776,580 $1.791 ,725 $15,145
I
Debt
~
Lease Revenue Bonds $378,462 $382,872 $4,410
--
HRA Levy $133,427 $132,782 $(645)
Tax Abatement $151,025 $153,148 $2,123
f Total $5,612,837 $5,831,737 $218,900
Total Percent Change
1 3.90%
------
What does the General Fund Levy Support?
• The following city services:
Administration
Police
Fire
0 Public Works
Finance
0 Parks
• 2014 average homeowner paid $813 .14
Home v alued at $208,000
$67. 76 /month for City services
9/3/2014
8
Issuance of Debt/Levy Impact
• Issued 2014A Street Improvement Bond
Totaling $2,070 ,000
Penrod Lane from 36th A venue NE to 37th A venue
NE; and
Edgemere A venue from Penrod Lane to
Chelmsford Road; and
0 Wendhurst A venue from Penrod Lane t o
Chelmsford Road
• 2014 average homeowner paid $460.77
0 Home valued at $208,000
0 $38.40 /month for road improvements
Grants/Donations -Partnerships
• Since 1999 to date:
° City has received $18,965,567
· Grants
• Donations from local businesses/ residents
· $2,276 per resident (Based on population of 8,333)
• Partnerships:
City of Falcon H eights
St . Anthony 'ti New Brigh ton
I NOHtNDfH l .S CHOO\ DIS lllC T lit -,,,.... ...... ...... , . .,,.
WAUllMI D .. re:
City of Birchwood Village
9/3/201¥ 7
9
28
Summary of 2015 Budget
• General operating budget totals $6,705,729
• Salaries, health insurance, and other operating
cost increases mitigated by 2015 increase in LGA
• Liquor operations transfers totals $395,444
L $214,244 provides funding of general fund
0 $181,200 provides funding of capital funds
• Increase in all levies totals $218,900 or 3.9%
• Estimated increase in City tax rate with TIF
Decertification .42%
0 Assuming no change in property values
Homestead Credit Refund
• Letter sent by the
Minnesota Department of
Revenue
• www.revenue.state.mn.us
MINNlS<lfA·Rf \f(N UI
l~UPM'I. lln\'t
SI Ml"""".M""'41f
You m11y qi»llfy for • ,.fund
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:;:r .. "":,:~..i!_lw~--==~·~..-i=.:::-:.: ... ........ ,~ ...... ......,.., . ·--i -~--.... ,.,_,_"'""'"""'"'"· • ,_.._.,.,.-~ ..... a..w111~"-... -:Z1'1i. , v-,...~_. ... i.-11..i,._..___
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ui.--.....-~h. ................ ____ _. ____ .. -~ -....... .....
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9/3/2014
10
Next Steps
• September 9, 2014 (tonight's meeting): Resolution
Reso lutio n setting the Propose d 2015 Operating Budge t and
Prope rty Tax Levy
An no unce the date and tim e at which th e final budge t and ta x
levy will be discusse d
• December 9, 2014: Reso luti on
App rovi n g th e Final 2015 Opera tin g Budget and Levy with
public input
Adopti on of 2015 Operating Budget a nd Property Tax Levy
QUESTIONS?
C aJI Finance Director: Shelly Rueckert (612) 782-3316
9/3/201¥-9
11
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CITY OF S T. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 14-057
A RESOLUTION SETTING THE P ROPOSED 2015 TAX LEVY AND GENERAL OPE RATING
BUDGET FOR THE CITY OF ST. ANTHONY VILLAGE
WHEREAS, Minnesota State Law requires that the City of St. Anthony Village provide Hennepin and
Ramsey Counties with a proposed 2015 certified property tax levy and operating budget;
and
WHEREAS, the City Council discusse d key financial issues and budgeting goals at the August 4, 2014,
work s essions and a public mee ting was h e ld on April 22, 2014 for input on the budget
process; and
WHEREAS, the allowed Road Improvement Levy will be reduced by $147,500; and
WHEREAS, the City Council further r eviewed the proposed 2015 property tax levy and general
operation budget at the August 26, 2014 , City Council meeting; and
WHEREAS, the proposed tax levy and budget is contingent upon any revisions allowed if the current
law is modified; and
WHEREAS, the City Council will determine a definitive property tax levy and budget at the
Tuesday, December 9, 2014, budget mee ting held at 7:00 p.m. in the Council Chambers.
NOW, THEREFORE, BE IT RESOLVED that:
1) The proposed collectible 2015 Property Tax Levy is:
General Operating Levy
Capital Improvement Project Levy
Road Improvement Levy
Lease Revenue Bonds
Housing and Redevelopme nt Authority Levy
Tax Abatement Levy
2) The proposed 2015 General Operating Budget totals $6,705,729.
Adopted this 9th day of September, 2014.
Jerom e 0. Faust, Mayor
ATTEST: ________ _
Barbara J. Suciu, City Clerk
Review ed for administration:
$3,321,210
$ 50,000
$1,791,725
$ 382,872
$ 132,782
$ 153,148
$5,831,737
Mark Casey, City Manager
31
32
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REQUEST FOR COUNCIL CONSIDERATION
Meeting Date: September 9, 2014
Resolution 14-058; a resolution Approving the Agreement for Residential Solid Waste and
Recycling Collection Services in St. Anthony Village between the City and the
Consortium of Republic Services, Walters Recycling and Refuse, and Waste Management
and Authorizing the Mayor and City Manager to Execute Said Agreement
OVERVIEW:
Tonight is the public hearing for Residential Solid Waste and Recycling Collection Services
for St. Anthony Village. In your agenda packet are the following:
• Residential Solid Waste and Recycling Collections Services Proposal Power
Point presentation
• Public Notice for tonight's public hearing
• Resolution 14-058; a resolution Approving the Agreement for Residential
Solid Waste and Recycling Collection Services in St. Anthony Village
between the City and the Consortium of Republic Services, Walters
Recycling and Refuse, and Waste Management and Authorizing the Mayor
and City Manager to Execute Said Agreement
Additionally, there is a booklet that contains the following:
• Agreement for Residential Solid Waste and Recycling Collection Services in
St. Anthony Village including:
• Agreement
• Exhibit A -Proposal & Revised Proposal dated August 1, 2014
• Exhibit B -City Priorities
• Exhibit C -Zone Map
• Exhibit D -Definitions
• Exhibit E -Contract Price Elements
All of this information is available on the City's website at www.ci.saint-anthony.mn.us and
is available for public viewing.
33
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Champlin-Waste Consortium Rates
SJ.S6 SS.16
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ss.oo ss.oo
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40 9/3/2014
6
9/3/2014 41
7
42
Public Notice
Pursuant to the Minnesota Organized Collection Statute, M.S . llSA.94
("Statute"), and in conformity with the City of Saint Anthony Village's ("City") goal
of building and cultivating environmental responsibility, the City has completed its
exclusive negotiations with the City's three currently licensed collectors of solid
waste ("Haulers"). As a result of these negotiations, the Haulers have submitted a
proposal for a five-year agreement with the City for the organized collection of
solid waste and recyclables ("Organized Collection Proposal").
As required under the Statute, the City will hold a public hearing on the Organized
Collection Proposal prior to any final action taken by the City Council. The public
hearing will take place on September 9, 2014, at 7 :00 p.m. in the St. Anthony
Council Chamber, City Hall, 3301 Silver Lake Road. Members of the public who
wish to be heard on this issue will have an opportunity to do so at this hearing.
For more information on the organized collection process, as well as a complete
listing of relevant documents, including the Proposal, please visit the City website
(www.ci.saint-anthony.mn.us) and click on "Organized Solid Waste Collection,
click here". If you are unable to access the internet or have any difficulty, please
contact City Hall at (612) 782-3301 to receive the information.
If you have any questions, please contact Mark Casey, City Manager at 612-782-
3301 or mark.casey@ci.saint-anthony.mn.us .
Publication date: August 27, 2014
CITY OF ST. ANTHONY VILLAGE
ST ATE OF MINNESOTA
RESOLUTION 14-058
A RESOLUTION APPROVING THE AGREEMENT FOR RESIDENTIAL SOLID WASTE AND
RECYCLING COLLECTION SERVICES IN SAINT ANTHONY VILLAGE BETWEEN THE
CITY AND THE CONSORTIUM OF REPUBLIC SERVICES, WALTERS RECYCLING AND
REFUSE, AND WASTE MANAGEMENT AND AUTHORIZING
THE MAYOR AND CITY MANAGER TO EXECUTE SAID AGREEMENT
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
the City of St. Anthony Village (the "City") currently has an open solid
waste collection system with three (3) residential solid waste collectors
licensed in the City in 2014: Allied Waste Services of North America, LLC
dba Allied Waste Services of the Twin Cities -Eden Prairie// Republic
Services of the Twin Cities -Eden Prairie, a Delaware limited liability
company; Walters Recycling and Refuse, Inc., a Minnesota corporation;
and Waste Management of Minnesota, Inc., a Minnesota Corporation
(collectively, the "Haulers"); and
pursuant to and in accordance with Minnesota Statutes section 115A.94
("Organized Collection Statute"), the City and the Haulers have engaged
in exclusive negotiations to develop a proposal whereby the Haulers, as a
consortium, will coll ec t solid waste and r ecyclables from designated
sections of the City; and
as a result of the n egotiations between the City and the Haulers, the
Haulers have submitted a proposal for the organized collection of solid
waste and recyclables that meets the criteria required by the Organized
Collection Statute ("Proposal"), along with a Draft Agreement for
Reside ntial Solid Waste and Recycling Collection Services in Saint
Anthony Village ("Draft Agreement"); and
the City Council received the Proposal and Draft Agreement at a Special
City Council m eeting h e ld on June 30, 2014 ; and
the City Council discussed the Proposal at the July 8, 2014 City Council
m eeting and asked City staff to m ee t with the Haulers again regarding
certain requested revisions to the Proposal; and
City staff subsequently met with the Haulers to address the City
Council's requests , and the Haulers addressed these requests in a revised
Proposal ("Revised Proposal"); and
43
44
WHEREAS,
WHEREAS,
WHEREAS,
the City Council received the Revised Proposal at the August 12, 2014
City Council meeting and directed City staff to schedule a public hearing
in accordance with the Organized Collection Statute; and
City staff and the Haulers revised the Draft Agreement to align with the
Revised Proposal and have otherwise finalized the Draft Agreement and
prepared it for the Mayor's and City Manager's execution ("Agreement");
and
the City held a public hearing at its September 9, 2014 City Council
meeting, in which the City Council gathered public input and
subsequently voted to implement organized collection as detailed in the
Proposal, Revised Proposal, and Agreement, and as outlined in the
Organized Collection Statute.
NOW THEREFORE BE IT RESOLVED, that the City of St. Anthony Village City Council
approves the Agreement for Residential Solid Waste and Recycling Collection Services in Saint
Anthony Village between the City and the Haulers and authorizes the Mayor and City Manager
to execute said Agreement.
Adopted this 9th day of September, 2014.
Jerome 0. Faust, Mayor
ATTEST: _________ _
Barbara J. Suciu, City Clerk
Review for Administration:
Mark Casey, City Manager
& Associates. Inc. Engineering • Planning • Environmental • Construction
September 4 , 2014
The Honorable Mayor, City Council and Staff
c/o Mark Casey
City of St. Anthony Village
330 I Silver Lake Road NE
Minneapolis, MN 55418-1603
Re: 2015 Street and Utility Improvement Project
St. Anthony Village, MN
WSB Project No. 1626-920
Dear Honorable Mayor, City Coun ci l, and Staff:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
We are pleased to present to you the attached 2015 Street and Uti lity Imp rovements feasibility repo rt for
the reco n structio n of the following streets :
• 361h Avenue NE from Silver Lake Road to Highcrest Road
• C he lm sford Road from 361
" Avenue NE to 37'" Avenue NE
This Feasibility Report also includes two a lternatives for co nside rati on w ith t he street reconstruction
project.
Alternate No. I -As phalt Mill & Overlay
St. Anthony Boulevard from approximately 670' SE of New Bri gh to n Boulevard to
approx imatel y 50' N of Ridgeway Parkway (Approximately 9 1 O' in total length).
Alternate No. 2 -Alley Improvements
"T" Alley between Coolid ge Street and Silver Lake Road , South of29'" Avenue
Attached for your consideration is a resol uti on accepting the feasibility report and a uth orizing preparation
of final pl a ns and s pecifications.
Justin Messner will be available to answer yo ur questions at your September 9, 2014 Council Meetin g , o r
you may call me at (763) 287-7182.
Sincerely,
WSB & Associates, Inc.
~~
Todd E . Hubmer, PE
C ity Engineer
Attachments
Minneapolis •St. Cloud
Equal Opportunity Employer
45
46
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47
1.1
48
1.2
49
1.3
50
Ci~· of S•int Anthon~· \"illagt, :\linnuota
Projt<I Costs and Propostd f1U1diJlg Sourcu
Proposed lmproltmtnts
.!!!.•!!Rte~~~£!!~!
.• ~_aaj_l~!Y.~.~!!~.!<EP.~!:_t~_!.D~
~'!'!~ ~·in_l!!!f!!'~'!'~~
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~!!!J & 9'·trla,y !_mt.~~'.t'!'_t'!ts
rortmtnts (J)
St. Anthon~· f 1U1tlinC Sou....,u
Assusablt City
.s4~~?60 _
so
S50,888 -----
$67,087
so
Sl 7 1,393
-~!.~'..>~?!. ..
S3S~4~~-
~~!~=
Sll4,592
Sl06,367
so
Total
Sl06,367
Sl 71,393
S778,ll9 Sl,888,919 Sl,667,047
J /UplaC>1mmz of t'vrh ::op:""' a::~:1d a.: 100'4-ofclv oawal co.::.
] L«oJ tbaiM.11 i mpr01..m111!:
.3 .tll~: on tc:a::ul at J(JO% o/rlw ocnual co:t
•• TnJ: fWO}m allticipazo: i:;uins 419 pub/at 11f1Pr••-nt bond: o r ~al obljza:io" bo>td:
11v dilf.,..-.:• ro k paid fio'" Som.,,:r s,,.,,., lro:or. Sto"" 11;,,,. L"nlit>· Fimd:.
Funding Sources
1. Special Assessments
2. 429 Public Improvement Bonds
3. Water, Sanitary, and Storm Water Funds
1.4
St. Anthony Assessed Parcels
201591rtlt1"1!,0Vtmt nt P roj t dArta
AsstsstO Pa.rc. .. 1
51
1.5
52
Project Schedule
• Council Orders Feasibility June 10, 2014
• Council Accept Feasibility/Order Plans September, 2014
• 1st Public Information Meeting September 2014
• 2 nd Public Information Meeting November 2014
• Council Approve Plans/ Authorize Bid November 2014
• Receive Bids/Compute Assessments December 2014
• 3 rd Public Info Meeting February 2015
• Public Hearing/Award Contract February 2015
• Begin Construction May 2015
• Substantial Completion October 2015
• Final Paving June 2016
1.6
CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 14-059
A RESOLUTION RECEIVING FEASIBILITY REPORT AND
ORDERING PLANS AND SPECIFICATIONS
FOR THE 2015 STREET AND UTILITY IMPROVEMENTS
WHEREAS, pursuant to resolution of the Council adopted June 10, 2014, a report was
prepared by WSB & Associates, Inc. with reference to the improvement of:
Street & Utility Reconstruction
• 361h A venue NE from Silver Lake Road to Highcrest Road
• Chelmsford Road from 361h Avenue NE to 37 1h Avenue NE
Bituminous Mill & Overlay
• St. Anthony Boulevard from Ridgeway Parkway to the bridge crossing the
Minneapolis Diagonal Trail
Alleyway Surface and Drainage Improvements
• Select alleys throughout the city
WHEREAS, the Feasibility Report recommends the following street and utility improvements
in2015:
Street & Utility Reconstruction
• 361h A venue NE from Silver Lake Road to Highcrest Road
• Chelmsford Road from 361h Avenue NE to 3ih Avenue NE
Bituminous Mill & Overlay
• St. Anthony Boulevard from approximately 670 ' SE of New Brighton Boulevard
to approximately 50' N of Ridgeway Parkway (Approximately 91 O' in total
length).
Alleyway Surface and Drainage Improvements
• "T" Alley between Coolidge Street and Silver Lake Road , South of 291h Avenue.
WHEREAS, the report provides information regarding whether the proposed project i s
necessary, cost effective, and feasible.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony
Village that:
I) The Council will consider the improvement of such streets in accordance with the report
at an estimated total cost of the improvement of $2 ,646,203.
2) WSB & Associates, Inc. is hereby designated as the engineer for this improvement. They
shall prepare plans for making such improvement.
53
54
Adopted this 9th day of September , 2014.
Jerome 0. Faust, Mayor
ATTEST:
~~~~~~~~~~~~-
Barb a ra J. Suciu, City Clerk
Reviewed for administration:
Mark Casey, City Manager
• WSB~~~~~~~~~~~-
& A.<.wci"'""· '""' engineering· planning· environmental· construction
September 4, 2014
The Honorable Mayor, City Council and Staff
c/o Mark Casey, City Manager
City of St. Anthony Village
3301 Silver Lake Road NE
St. Anthony Village, MN 55418-1603
Re: 2014 Municipal Fiber Optic Installation Project
St. Anthony Village , MN
WSB Project No . 1626-930
Dear Honorable Mayor, City Council , and Staff:
477 Temperance Street
St Pau l, MN 55 101
Tel: 651-286 -845 0
Fax : 651 -286 -848 8
On July 22 , 2014 , the St. Anthony Village City Council accepted plans , specifications , and authorized the
advertisement for bids for phase 1 construction of a municipal fiber optic network to connect the Citys liquor
stores , City Hall/police department, and Public Works building . This project was authorized under City of St.
Anthony Village Resolution 14-055 and has been entitled the 2014 Municipal Fiber Optic Installation
Project.
On August 28 , 2014 , bids were received and publicly opened at St. Anthony Village City Hall. A tabulation
of these bidders, as well as the low bidder of AEI Construction , Inc . with a bid amount of $203,452 .95 is
attached. Also attached for your cons ideration is a resolution ordering the improvements and awarding the
contract for the project to the lowest bidder.
If you have any questions , I will be present at the September 9, 2014 Council Meeting to discuss those with
you or please call me at 651-286-8465.
Sincere ly,
WSB & Associates, Inc.
:;:;.;;=: ~ ~~-~
Justin Messner , PE
Project Manager
Attachments
St. Cloud • Minneapolis • St. Paul
Equal Opportun ity Employer
wsbeng .com
K V>\626·930\Adrrun\Resoluhom\l.TR·hmcc-090414 doc"
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Project Justification
Establish and maintain a quality infrastructure and a
robust technological foundation.
Eliminate dependency on existing service provider(s)
and potential increasing rates.
Ownership of the infrastructure used by Metro I-Net
to manage all St. Anthony's assets and infrastructure
systems.
Expands and ensures current capabilities of Metro I-
Net
Police record management, filing, technology, etc.
Liquor store inventory management, operations, and video
security system management
• City Hall record management
• Park facility management -security systems and video
surveillance systems .
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CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 14-060
A RESOLUTION ORDERING IMPROVEMENTS AND A WARDING A BID
FOR THE 2014 MUNICIPAL FIBER OPTIC INSTALLATION PROJECT
WHEREAS, a reso lution of the City Council adopted on the 22nd day of July 2014, authorized
advertisement for bid s for the construction of a municipal fiber optic network to connect
the City's liquor stores, C ity Hall /police department, and Public Works building.
WHEREAS, purs uant to an advertisement for bid s for the improvement as s hown on the plan for the
above-referenced project, bids were rece ived , opened and tabulated according to law, and the
following bids were received complying with the adverti sement:
Contractor Total Bid
AEI Construction, Inc . $203 ,452.95
2 Casterjon, Inc. $214,427.17
3 TelCom Construction , Inc. $253,275.14
4 Anderson Underground $279, 146 .00
5 TD&I Maintenance, Inc. $282, 180.40
WHEREAS, it appears that AEI Construction , Inc. of Perham, MN is the lowest re s pon s ible bidder,
NOW, THEREFORE, BE IT RESOLVED, that the C ity Council of the City o f St. Anthony Village:
I. Approve such improvements as are hereby ordered in the Council Resolution.
BE IT FURTHER RESOLVED, that:
I. The Mayor and City Manager are hereby authorized and directed to enter into a contract
with AEI Construction, Inc. in the amount of $203,452.95 in the name of the City of St.
Anthony Village, Minnesota for the improvement outlined in the above-referenced
project according to the plans and specifications, therefore, approved by the City
Council and on file in the office of the City Clerk.
2. The Engineer, WSB & Associates, Inc ., is hereby authorized and directed to return
forthwith to all bidders the deposits made with their bids, except that the deposits of the
successful bidder and the next two lowest bidders shall be retained until a contract has
been signed.
Adopted thi s~ day of September, 2014.
Jerome 0 Faust, Mayor
ATTEST: __________ _
Barbara J Suciu, City Clerk
Reviewed for administration:
Mark Casey, City Manager
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FUTURE COUNCIL AGENDA ITEMS
Date Type Items/Issues Staff Present
2014
Approval of Election Judges for General Election on November 4, 2014
Certification of Outstanding Utility Bills Ci ty Council
September 23 Regular
Upcoming Fire Prevention Month City Manager
Proclamation -Kiwanis Peanut Day Fire Chief
Moratorium on E-Cigarettes removed
Drug Paraphernalia Ordinance (2014-03) -Final Reading
Special City Council
September 30 5:30 p.m . Joint Meeting with School Board City Manager
7:00 p.m . Worksession
October 14 Regular Planning Commission items from September
City Council
City Manager
Quarterly Goals Update City Council
October 28 Regular
Electronic Pollbooks Update
City Manager
City Clerk
November 10 Regular
Planning Commission items from October City Counc i l
Ordinance to Set Fees for 2015 (Public Hearing; 1st reading) City Manager
Score Grant Funding Application Approval -Conse nt
November 25 Regular
Ordinance to Set Fees for 2015 -second reading City Council
Approval of fees set by Resolution for 20 15 City Manager
Presentation by Ramsey County Sheriff Matt Bo strom
Planning Commission items from November
Appointments to the Planning & Parks Commission City Council
December 9 Regular Publ ic Hearing on Final Levy City Manager
Ordinance to Set Fe es for 2015 -final reading
Annual Transfers/Fund Closures
December 23 Regular
City Council
City Manager
2015
January 13 Regular
Housekeeping Issues Planning Commission Items from December City Council
Quarterly Goals Update City Manager
City Council
January 22-23 Goal Setting City Manager
Dept. Head s
2015 Street Project
-Call for Hearing on Improvements City Council
January 27 Regular -Call for Hearing on Assessments City Manager -Order Preparation of Assessments
Annual Report -Administration
February 10 Regular Planning Commission Items from January City Council
City Manager
2015 Street Project
February 24 Regular
-Public Hearing -Ordering Improvements City Coun c il
-Award Bid to Contractor City Manager
-Ca ll for Sale of GO Bonds
March 9 Special Joint Meeting with Parks Commission City Council
5:30 p.m . City Manager
Marc h 10 Regular Planning Commission items from February City Council
City Manager
March 23 Special Joint Meeting with Planning Commission
City Council
5 :30 p.m . City Manager
HOUSING AND REDEVELOPMENT AUTHORITY AGENDA
CITY OF ST. ANTHONY
September 9, 2014
Call to Order.
Roll Call.
I. Approval of September 9, 2014, H.R.A. Agenda.
II. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate discu ssion of these
items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent
Agenda and placed elsewhere on the agenda.
A. Approve August 12, 2014, H.R .A. Minutes. (pp. 1-2)
B. Claims. (pp. 3-4)
Ill. Public Hearings. (None.)
IV. General Policy of Business of the H.R.A. (None.)
V. Staff Reports.
VI. H.R.A. Commissioner Comments.
VII. Information and Announcements.
New Businesses: None.
VIII. Adjournment.
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CITY OF ST. ANTHONY
HOUSING AND REDEVELOPMENT AUTHORITY MEETING
AUGUST 12, 2014
CALL TO ORDER.
Chair Faust called the meeting to order at 8:42 p .m.
ROLL CALL.
Commissioners present:
Commissioners absent:
Also present:
Chair Faust; Commissioners Gray, Jenson, and Stille.
Commissioner Roth.
Executive Director Mark Casey.
I. APPROVAL OF AUGUST 12, 2014, H.R.A. AGENDA.
Motion by Commissioner Jenson, seconded by Commissioner Gray, to approve the August 12,
2014, Housing and Redevelopment Authority Agenda as presented.
Motion carried 4-0.
II. CONSENT AGENDA.
Motion by Commissioner Stille, seconded by Commissioner Jenson, to approve the Consent
Agenda, which consisted of:
A. H.R.A. Meeting Minutes of July 8, 2014: and
8. C laims .
Motion carried 4-0.
III. PUBLIC HEARINGS -NONE.
IV. GENERAL POLICY BUSINESS OF THE H.R.A. -NONE.
V. STAFF REPORTS -NONE.
VI. H.R.A. COMMISSIONER COMMENTS -NONE.
VII. INFORMATION AND ANNOUNCEMENTS.
Executive Director Casey announced the opening of St. Anthony Service Station (SASS
Corporation) at 3813 Stinson Boulevard.
43 VIII. ADJOURNMENT.
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45 Chair Faust adjourned the meeting at 8:43 p.m.
46
4 7 Respectfully submitted,
48 Barbara Hughes (TimeSaver OfJSite Secretarial, Inc.)
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City of St Anthony Village CITY OF ST ANTHONY CHEC K REGISTER
Check Issue Dates : 9/1 /2014 -9/30/2014
Page : 1
Sep 02, 2014 03 :00PM
Vendor Number Payee Check Number Check Issue Date Amount
10461 EHLERS & ASSOCIATES, INC .
10726 INLAND REAL ESTATE CORPORATION
11738 WSB & ASSOCIATES , INC .
Grand Totals :
24337
24338
24339
09/10/2014
09/10/2014
09/10/2014
2,255.00
2 ,969.17
288 .00
5 ,512 .17
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