HomeMy WebLinkAboutCC MINUTES 042820151
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 28, 2015
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councilmembers Brever, Gray, Jenson, and Stille.
Absent: None.
Also Present: City Manager Mark Casey, Finance Director Shelly Rueckert, and Human Resources
Coordinator Charlie Yunker.
Guest: Shelly Eldridge (Ehlers & Associates).
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF THE APRIL 28, 2015, CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City
Council Meeting Agenda of April 28, 2015.
Motion carried unanimously.
II. PROCLAMATIONS AND RECOGNITIONS.
A. Recognition of the "2014 Spirit ofSaint Anthony" Award Recipient.
City Manager Casey stated the Spirit of Saint Anthony Award is based on the acronym of
S.E.R.V.I.C.E. and all employees have the opportunity to nominate and vote for the winner. He
introduced last year's Spirit of Saint Anthony award winner, Phuongmai Dang.
Ms. Dang stated the 2014 Spirit of Saint Anthony award winner is Mattie Jaros of the Fire
Department. She stated that Ms. Jaros has introduced the physical fitness program to the Fire
Department and was responsible for the Fire Department Open House. She then presented Ms.
Mattie Jaros with the 2014 Spirit of Saint Anthony award.
Ms. Jaros stated she was honored to be presented the 2014 Spirit of Saint Anthony award and
thanked everyone for the award.
Mayor Faust expressed the City Council's thanks and appreciation to Ms. Jaros for her service to
the City.
III. CONSENT AGENDA.
City Council Regular Meeting Minutes
April 28, 2015
Page 2
A. Consider April 14, 2015, City Council meeting minutes;
B. Consider licenses and permits; and
C. Consider payment of claims.
Motion by Councilmember Brever, seconded by Councilmember Gray, to approve the Consent
Agenda items.
Motion carried unanimously.
9 IV. PUBLIC HEARING.
10
11 A. 2016 Budget. Shelly Rueckert, Finance Director, presenting.
12
13 Mayor Faust opened the public hearing at 7:07 p.m.
14
15 Finance Director Rueckert reviewed the 2016 budget calendar and stated that tonight's public
16 hearing is an opportunity for early resident input into the 2016 budget with final adoption of the
17 2016 budget scheduled for December 8, 2015. She explained that the City's main operating fund
18 is the General Fund with 52% of revenues derived from property taxes, 22% from charges for
19 services including contracted police and finance services, 13% from other government agencies
20 including LGA, and the balance of revenues are comprised of fees, fines and other
21 reimbursements. She presented a graph showing how General Fund revenues support City
22 services as well as information on the 2014 and 2015 General Fund and overall levies. She
23 stated that the 2015 overall levy increase was $218,900 or a 3.9% increase and the 2016 budget
24 will establish the levy components for the 2016 calendar year.
25
26 No speakers were present and Mayor Faust closed the public hearing at 7:12 p.m.
27
28 V. REPORTS FROM COMMISSION AND STAFF - NONE.
29
30 VI. GENERAL BUSINESS OF COUNCIL.
31
32 A. Resolution 15 -033; a Resolution Relating to $2,675,000 General Obligation Bonds,
33 Series 2015A; Awarding the Sale, Fixing the Form and Details and Providing for or the
34 Execution and Delivery Thereof and Security Therefor and Levying Ad Valorem Taxes
35 for the Payment Thereof. Shelly Eldridge, Ehlers & Associates, presenting.
36
37 Ms. Shelly Eldridge, Ehlers & Associates, reported that the sales call was held this morning for
38 the sale of the General Obligation Bonds to finance the 2015 road improvement project and nine
39 bids were received with the low bidder being United Bankers' Bank of Bloomington, Minnesota.
40 She explained that the original amount of the bond sale was $2,675,000 but the par amount was
41 reduced to $2,580,000 because of a premium bid offered by the underwriter. She stated the
42 premium offering was $78,000 and there was also a discount of approximately $12,000; in
43 addition, the cost of issuance came in $3,000 less than anticipated and the true interest cost is 45
44 basis points higher than what the City received at 2.167 %, so the total interest over the life of the
45 bond was $59,000 less than estimated.
46
47 Motion by Councilmember Stille, seconded by Councilmember Brever, to approve Resolution
48 15 -033; a Resolution Relating to $2,580,000 General Obligation Bonds, Series 2015A; Awarding
4
10
12
L
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
City Council Regular Meeting Minutes
April 28, 2015
Page 3
the Sale to United Bankers' Bank, Bloomington, Minnesota, Fixing the Form and Details and
Providing for the Execution and Delivery Thereof and Security Therefor and Levying Ad
Valorem for the Payment Thereof.
Motion carried unanimously.
B. Resolution 15 -034• a Resolution for the 2015 Street Improvement Bond Reimbursement.
Shelly Eldridge, Ehlers & Associates, presenting.
Ms. Eldridge explained this resolution is an IRS requirement that states whenever project costs
have been paid prior to receipt of bonds, there needs to be a reimbursement resolution that
authorizes the finance director to complete declarations that outline the costs and dollars that will
be refunded with the bond proceeds so that the City can reimburse itself.
Motion by Councilmember Gray, seconded by Councilmember Brever, to approve Resolution
15 -034; a Resolution for the 2015 Street Improvement Bond Reimbursement.
Motion carried unanimously.
C. MWMO Shared Services Agreement Amendment. Charlie Yunker, Human Resources
Coordinator, presenting.
Human Resources Coordinator Yunker presented the updated Shared Services Agreement with
the Mississippi Watershed Management Organization (MWMO) and explained that the
agreement was amended to include human resources services. He stated that in 2012, the initial
Shared Services Agreement included accounting functions for payroll, accounts payable and
audit preparation and in 2014, the Shared Services Agreement was expanded to include onsite
staff time. He stated the current amendment indicates that human resources support will be
shared 50 -50 between the City and MWMO and outlines the job description for the Human
Resources Coordinator that was developed by the City and MWMO.
Councilmember Jenson asked if the City's arrangement with the City of New Brighton for
human resources services was no longer in place.
City Manager Casey advised the City no longer has an arrangement with the City of New
Brighton to provide human resources services.
Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the Amended
Shared Services Agreement with the Mississippi Watershed Management Organization.
Motion carried unanimously.
D. Resolution 15 -035 • a Resolution Declaring Support for Institutionalization of the
Regional Indicators Initiative.
Mayor Faust recited the Resolution prepared by the Urban Land Institute (ULI Minnesota) and
stated the Institutionalization of the Regional Indicators Initiative (IRII) looks at various
indicators, e.g., energy, water, waste, and will be made publicly available. He stated the
City Council Regular Meeting Minutes
April 28, 2015
Page 4
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38 VII.
39
40
41
42
43
44
45
46
47
Resolution does not bind the City in any way and is intended to reflect the City's commitment to
the advancement of the IRII, a nonpartisan process under the auspices of ULI Minnesota.
Motion by Mayor Faust, seconded by Councilmember Stille, to approve Resolution 15 -035; a
Resolution Declaring Support for Institutionalization of the Regional Indicators Initiative.
Motion carried unanimously.
E. Resolution 15 -036• a Resolution Authorizing Participation in the 2015 -2016 GreenCorp's
Program. Mark Casey, City Manager, presenting.
City Manager Casey stated this resolution authorizes staff to submit an application to become a
GreenCorp host site for the 2015 -2016 program year. He stated this program is part of the
AmeriCorp program coordinated by the Minnesota PCA and the City was awarded GreenCorp
member Nick Voss for the 2012 -2013 and all compensation is handled through the AmeriCorp
program with no cost to the City other than providing office space and staff supervision.
Motion by Councilmember Brever, seconded by Councilmember Gray, to approve Resolution
15 -036; a Resolution Authorizing Participation in the 2015 -2016 GreenCorp Program.
Motion carried unanimously
F. First Quarter Goals Update Mark Casey City Manager. presenting.
City Manager Casey reported that the City's organized collection began April 1". He stated the
City conducted carp removal on Silver Lake on March 4th and a video of the carp removal is
available on the City's website. He advised that Wellhead Phase 1 has been completed with
respect to the City's source water access planning. He stated the 2015 street improvement
project was started in April. He reported that the City is working with a contractor to provide a
road reconstruction education event this summer. He advised the City Council tour of the City is
scheduled for May 19th. He stated that the Planning Commission is currently working on a solar
ordinance. He stated the City is working with Hamline "CityLabs" on the City's code
enforcement program and will be presenting a recommendation to the City Council. He stated
the City's website contains project updates and information sheets and was recently updated to
include the 2015 chip sealing program. He advised that the City will begin its shared building
inspection program with New Brighton on Friday, May 1St
REPORTS FROM CITY MANAGER AND COUNCIL
City Manager Casey reported on the power outage last week and stated that the City's
Emergency Operations Center was activated in order to coordinate efforts of all departments. He
commended all the staff for executing their duties in a flawless manner during this event. He
announced that organization collection began on April 1St and indicated that residents can click
on the organized collection section of the City's website and view a cost comparison of the fees
and taxes for small, medium, and large containers. He encouraged residents to call City Hall or
their hauler if they notice any discrepancies in their bill. He stated the City's website contains
information about the 2015 chip seal program including a project description and goals and
City Council Regular Meeting Minutes
April 28, 2015
Page 5
funding sources. He reminded residents about cleanup day on Saturday, May 2 "d, from 9:00
a.m. -12:00 noon at the Public Works facility.
4 Mayor Faust encouraged residents to review their organized collection bill for accuracy and to
5 contact either the City or their hauler if they have questions. He commended the construction
6 crew for doing the sewer work on Highcrest and 36`h Avenue on a Saturday to minimize
7 disruption to the schools and residents.
9 Councilmember Gray — no report.
10
11 Councilmember Brever reported on her attendance at the April 21" joint meeting with the School
12 Board. She also reported on her attendance at the Sister City celebration on April 19`h.
13
14 Councilmember Jenson reported on his attendance at the April 2I't joint meeting with the School
15 Board.
16
17 Councilmember Stille reported on his attendance at the Sister City celebration on April 19`h. He
18 also reported on his attendance at the joint meeting with the School Board on April 20
19
20 Mayor Faust reported on his attendance at the April 16`h meeting with Cara Letofsky, the City's
21 new Met Council representative. He also reported on his attendance along with Councilmembers
22 Jenson and Stille at the April 16`h Metro Cities annual meeting where City Manager Casey was
23 elected President. He noted that Councilmembers Gray and Brevet represented the City on April
24 16`h at the Chamber of Commerce meeting. He also reported on his attendance at the April 19th
25 Sister City celebration and indicated Minneapolis will be hosting the 591h annual Sister City
26 meeting in July. He also reported on the City Council's attendance at the April 21s` joint meeting
27 with the School Board.
28
29 VIII. COMMUNITY FORUM.
30
31 Mayor Faust invited residents to come forward at this time and address the Council on items that
32 are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda.
33
34 IX. INFORMATION AND ANNOUNCEMENTS.
35
36 Mayor Faust reminded residents about the City's cleanup day on Saturday, May 2 "d
37
38 X. ADJOURNMENT.
39
40 Mayor Faust adjourned the meeting at 7:53 p.m.
41
42 Respectfully submitted,
43 Barbara Hughes (TimeSaver Off Site Secretarial, Inc.)
44 ZL,=�
45 ATTEST: Mayor
46 Acting City C rk