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HomeMy WebLinkAboutCC PACKET 04112000 Meeting Sheet IIIIII VIII VIII VIII VIII VIII IIII IIII 100561 BOX: 17 Folder: CC PACKETS 1999-2001 Document: CC PACKET 04112000 . CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING AGENDA April 11, 2000 7:00 PM Council Chambers PAGE(S) I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF APRIL 11, 2000 CITY COUNCIL REGULAR MEETING AGENDA. IV. PROCLAMATIONS AND RECOGNITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A. Proclamation declaring Volunteer Recognition Week . . . . . . . 1 V. COMMUNITY FORUM. Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, state their name and address for the Clerk's record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct that the matter be scheduled on an upcoming agenda. VI. CONSENT AGENDA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 - 35 These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. VII. PUBLIC HEARINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 - 47 A. Resolution 00-028, re: 29th Avenue NE Sidewalk, Lighting, and Landscaping . . . . . . . . . . . . . . . . . . . . . 36 - 47 . Todd Hubmer, WSB & Associates, Inc. will be present. . City Council Regular Meeting Agenda April 11 , 2000 Page 2 PAGE(S) VIII. GENERAL POLICY BUSINESS OF THE COUNCIL . . . . . . . . . . . . . . . . . 48 - 73 A. Resolution 00-029, re: Award construction bid for 29 Avenue NE improvements 48 - 50 to p . . . . . . . . . . . . . . . Todd Hubmer, WSB & Associates, Inc. will be present. B. Discuss bond sale process. Bob Thistle, Springsted, Inc., will be present. C. Resolution 00-027, re: Adopt Strategic Planning Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 - 57 D. Review 2001 Budget Calendar and discuss budget goals 58 - 73 XI. REPORTS FROM COMMISSIONS AND STAFF . . . . . . . . . . . . . . . . . 74 - 104 . A. Planning Commission meeting of March 21 , 2000. 1 . Nativity Lutheran Church for 3312 Silver Lake Road, setback variance request . . . . . . . . . . . . . . . . . 74 - 99 B. Todd Hubmer, WSB & Associates, will be present to give a Project Status Report . . . . . . . . . . . . . . . . . . . . . . 100 - 101 C. City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 - 104 X. REPORTS FROM COUNCILMEMBERS. XI. INFORMATION AND ANNOUNCEMENTS. XII. ADJOURNMENT. MISCELLANEOUS INFORMATIONAL DOCUMENTS. Note: Scott Tankenhoff, Hillcrest Development, will present an update on Apache sometime during the • meetin . • IV. PROCLAMATIONS AND RECOGNITIONS. A. Volunteer Recognition Week. • • alll X11®ri illy e PROCLAMATION WHEREAS, Volunteers have enriched the life of our community through their concern, commitment and generosity of spirit; and WHEREAS, Volunteers are an essential component of that quality of life as they serve the health, education, recreation, social service, environmental and cultural needs of our community; and WHEREAS, Volunteers of all ages and from all backgrounds are stepping forward to meet and to solve the increasingly complex problems that have confronted our community; and . WHEREAS, Individuals and groups serving as volunteers have impacted our community through service to others; and WHEREAS, Recognition should be given to volunteers involved in all contributions which serve their fellow citizens and communities. NOW, THEREFORE, I, Dennis Cavanaugh, Mayor of the City of St. Anthony, and on behalf of the St. Anthony City Council, do hereby proclaim the week of April 9 - 15, 2000 to be VOLUNTEER RECOGNITION WEEK in St. Anthony Village. As we continue to face the challenges and opportunities of our society, I call on all citizens of the City to sustain and increase St. Anthony's voluntary spirit now and for the future. Together we can serve the City and serve it well. Mayor Date • VI. CONSENT AGENDA. A. March 14, 2000 City Council Regular Meeting Minutes. B. Licenses/Permits/Petitions. C. Claims. D. Resolution 00-026, re: Voting tabulator lease • agreement with Hennepin County. • 2 1 CITY OF ST. ANTHONY 2 CITY COUNCIL REGULAR MEETING MINUTES 3 MARCH 14, 2000 4 I. CALL TO ORDER. 5 Mayor Cavanaugh called the meeting to order'at 7:00 p.m. 6 II. PLEDGE OF ALLEGIANCE. 7 Mayor Cavanaugh invited the Council and the audience to join in the Pledge of Allegiance. 8 III. ROLL CALL. 9 Councilmembers present: Mayor Cavanaugh; Councilmembers Sparks, Thuesen, and Hodson 10 Councilmembers absent: Richard Horst 1 l Also present:- Michael Morrison, City Manager. 12 IV. APPROVAL OF MARCH 14, 2000 CITY COUNCIL REGULAR MEETING AGENDA. 13 Motion by Thuesen to approve the March 14, 2000 City Council Regular Meeting Agenda with 14 the following additions: 15 V. •PROCLAMATIONS AND RECOGNITIONS. 16 C. Presentation to City of Award Received by SEH. 017 VI. COMMUNITY FORUM. 18 A. Update from Scott Tankenoff, Hillcrest Development, re: Apache Plaza. 19 B. Update on Events Regarding the Sister City.Association. 20 Motion carried unanimously. 21 V. PROCLAMATIONS AND RECOGNITIONS. 22 A. Defibrillator Presentation by Bill McReavy. 23 Mayor Cavanaugh introduced and welcomed Bill McReavy. By way of background, Mr. 24 McReavy stated that he and his wife have lived in St. Anthony for the past 36 years. They have 25 raised four children and have 11 grandchildren. When Mr. McReavy became aware that the City 26 was in need of a defibrillator, he and his wife wished to provide back to the City and supply the 27 needed defibrillator. 28 In this respect, Mr. McReavy presented a defibrillator to Police Chief Engstrom and Mayor 29 Cavanaugh. Mr. Engstrom and Cavanaugh expressed their sincere thanks and appreciation for 30 Mr. McReavy's generous donation. 31 B. Retirement Plaque for Fire Chief Dick Johnson. 32 Mayor Cavanaugh stated that Fire Chief Dick Johnson was retiring after 30 years of dedicated •33 service. In this respect, Cavanaugh presented a plaque to Mr. Johnson and expressed his sincere 34 appreciation on behalf of the City for Mr. Johnson's many years of loyalty and devoted service to 35 the City. City Council Regular Meeting Minutes March 14, 2000 Page 2 1 In relaying the importance of defibrillators, Mr. Johnson stated that the fire department was re- 2 cently called for a medical emergency. The first squad car on the scene used a defibrillator. Mr. 3 Johnson expressed his appreciation as well to Mr. McReavy and his family for the donation of 4 medical equipment. 5 C. ' Presentation to City of Award Received by SEH. 6 Mayor Cavanaugh introduced and welcomed Richard Potz of the firm Short, Elliott, 7 Hendrickson, Inc. ("SEH") and Michael Foertsch, Manager of the Municipal Department of 8 SEH, to the Council meeting. 9 Mr. Potz began by providing a background of the criteria for the award. The Concrete Pavement 10 Association and the Minnesota Department of Transportation awarded ten companies in 1999 for I 1 outstanding service. The criteria for the awards is based on a rating system in place for new con- 12 struction as well as rehabilitated concrete pavement. The rehabilitated pavement must prove that 13 after one year it can withstand environmental conditions and serve the purpose for which it was 14 intended. 15 SEH received notice that the project the firm completed at 33rd Avenue from Silver Lake Road •16 to Highcrest Road and been nominated and had won the award. The.award stated that it was for 17 the outstanding performance of high quality concrete pavement construction. In addition, the 18 project had been rated the best project of its type completed in Minnesota during 1999. 19 In this respect, Mr. Potz and Mr. Foertsch presented the award to Mayor Cavanaugh on behalf of 20 the City of St. Anthony. 21 Mr. Potz reminded the Mayor that all State awards are automatically forwarded to the National 22 contest. 23 On behalf of the City, Mayor Cavanaugh thanked Mr. Potz and Mr. Foertsch for their presenta- 24 tion of the award. 25 VI. COMMUNITY FORUM. 26 A. Update from Scott Tankenoff, Hillcrest Development, re: Apache Plaza. 27 Mayor Cavanaugh invited Mr. Scott Tankenoff, Managing Partner of Hillcrest Development, to 28 address the Council. Mr. Tankenoff is in charge of the Apache Plaza redevelopment and, in this 29 respect, brought panoramic pictures of the Plaza as it currently exists. Mr. Tankenoff stated that 30 an interesting point to note is the lack of landscaping around the building. 31 Consequently, Mr. Tankenoff presented an illustration of the proposed renovation of the outside 0 32 of the structure. He reminded the Council that the illustration was a minimum standard of the 33 planned final outcome of the outside of the building. City Council Regular Meeting Minutes March 14, 2000 • Page 3 1 Additionally, Mr. Tankenoff stated that in coming days, more information will be released as it is 2 finalized within Hillcrest Development. Mr. Tankenoff offered that Hillcrest Development 3 wants to have a complete cleansing and freshening of the Center and would like to provide the 4 community with a solid minimum of what to expect in the coming months. 5 Hillcrest Development will soon be presenting a landscaping plan to the City Manager, City 6 Staff, and consultants. The company has submitted a draft of a zoning overlay ordinance that 7 they believe will have a positive impact for both Apache Plaza and the neighborhood. 8 In response to suggestions for the City to hire its own planner, Mr. Tankenoff was in full support 9 of the City retaining a planner to work on its behalf. Time is of the essence, he stated, and Hill- 10 crest is willing and anxious to begin coordinating efforts with a planner retained by the City. He 11 stated it would assist in the success of the project and would positively impact the scope and per- 12 ception of Apache Plaza. 13 For the Council's information, Mr. Tankenoff distributed a copy of a report that concerned shop- 14 ping centers and how such uses have changed in the surrounding area. He noted that there is an 15 interesting list of shopping centers that have been converted to other uses and invited the Council •16 to notice the consistent pattern and relate it to Apache Plaza. 17 Hodson commended Mr. Tankenoff for consistently apprising the Council, as well as the 18 community, on updates for Apache Plaza. Hodson related that he has heard a significant amount 19 of positive feedback from the community relating to receiving consistent updates and for the 20 project scope as a whole. 21 Mayor Cavanaugh thanked Mr. Tankenoff for his presentation and attendance at the Council 22 meeting. 23 B. Update on Events Regarding the Sister City Association. 24 Mayor Cavanaugh introduced Ruth Ann Marks, 3424 Silver Lake Road, St. Anthony, and invited 25 her to address the Council. 26 Ms. Marks began by stating that she is the President of the St. Anthony Sister City Association 27 and Co-Chair of the Youth Art Exchange. Ms. Marks stated that the youth in St. Anthony have 28 put together and created two-dimensional art pieces and 60 of those pieces have been sent to 29 Salo, Finland for display. 30 Salo, Finland is St. Anthony's sister city and, at the same time, the youth in Salo have created 31 and forwarded art for display here. The theme for Finland's artwork is "Life in Salo." The 32 pieces are expected to arrive shortly and a grand opening art show will be held at the Community •33 Center on Thursday, April 13, 2000 from 4:00 p.m. - 8:00 p.m. There will be additional public 34 viewing times on Friday, April 14, 2000 from 4:00 - 8:00 p.m., Saturday, April 15 from 10:00 City Council Regular Meeting Minutes March 14, 2000 • Page 4 1 a.m. - 5:00 p.m., and Saturday, April 21, 2000 from 10:00 a.m. - 5:00 p.m. 2 In this respect, Ms. Marks presented photographs of the area in which the art from St. Anthony 3 will be displayed in Salo, Finland. 4 Ms. Marks stated that the funding for this program is being provided by a grant the Association 5 recently received as well as funds from the St. Anthony Sister City Association. 6 Sparks asked about the process for the youth to submit art. Ms. Marks replied that students were 7 able to submit work to their art teachers and all of the work that could not be forwarded to Salo, 8 Finland will be displayed at the Community Center. 9 Mayor Cavanaugh extended congratulations to Ms. Marks for her election as President of the 10 Sister City Association and thanked her for her presentation at the Council meeting. 11 VII. CONSENT AGENDA. 12 Motion by Hodson, to approve the Consent Agenda as presented, which included: 13 1. . City Council Regular Meeting Minutes of February 22, 2000; 1*14 2. Contractors License (Kraus-Anderson Construction,Company; Mpls. MN) 15 3. Cigarette Sales Renewal (SAVI, SAVII, Stonehouse Bar& Grill, Erickson Oil) 16 4. Bench License Renewal (US Bench Corporation, Minneapolis, MN) 17 5. Garbage Haulers License (Larry's Quality Sanitation, Ramsey) 18 6. Service Station License Renewal (Don's Apache Car Wash, Dick's St. Anthony 19 66, Erickson Oil Products, Freedon Value Centers) 20 7. Vending License Renewal (SIN INC, Apache Plaza, Laundromat) 21 3. Five pages of verified claims. 22 VIII. PUBLIC HEARINGS. 23 None. 24 IX. GENERAL POLICY BUSINESS OF THE COUNCIL. 25 A. Consider Resolution 00-022 re: Call a Hearing on Sidewalk, Lighting, and Plantings for 26 29th Avenue NE. 27 Mayor Cavanaugh reviewed for the Council that this issue was discussed at the City Council 28 meeting on February 22, 2000 and additionally at the Council's worksession. 29 30 City Manager Michael Morrison stated that each homeowner affected by Resolution 00-022 31 would receive a notice and there would also be a notice in the newspaper. Additionally, 32 Morrison stated, the engineer would be present at the public hearing to answer any questions. •33 By way of background, Cavanaugh stated that one of the issues that was presented at a public 34 hearing in 1999 regarded the installation of sidewalks along 29th Avenue. It was apparent that City Council Regular Meeting Minutes March 14, 2000 • Page 5 1 the residents did not support sidewalks for the South side of the street and the concept was 2 abandoned. 3 However, certain issues have arisen that have caused the City Council to reconsider the installa- 4 tion of sidewalks, but on the North side of the street on 29th Avenue instead of the South side as 5 originally contemplated in 1999. Cavanaugh indicated that the concept is a different scenario. 6 He suggested to City Manager Michael Morrison to ask that the engineering firm of WSB present 7 and display the diagrams that the Council received in the work package. 8 Additionally, Cavanaugh suggested that the Councilmembers review the City's Comprehensive 9 Plan and familiarize themselves with the contents, in particular the information surrounding 10 sidewalks. 11 Thuesen noted that the Council had previously discussed installing decorative lighting in 12 conjunction with the installation of sidewalks. It was his hope that the Council would continue 13 to.discuss the option of decorative lighting, and keep in mind the context of the rest of the 14 community in order to create a general theme. •15 Sparks,noted that, although there appears to be opposition to the installation of sidewalks from 1'6 residents along 29th Avenue,there is support from the rest of the community. She believed that 17 the needs of the larger community need to be considered. In addition, Sparks commented that 18 this could also be considered a landscaping project and an attempt to give 29th Avenue a residen- 19 tial feeling. 20 Motion by Sparks to approve Resolution 00-022, a resolution calling a hearing on sidewalk, 21 lighting and plantings for 29th Avenue NE, wherein the City Council of the City of St. Anthony 22 calls a public hearing to be held before the Council on Tuesday, April 11, 2000, commencing at 23 7:00 p.m. or as soon thereafter as possible, to receive public input on a proposed plan on side- 24 walk, lighting and planting improvements to be made in conjunction with the proposed street and 25 utility improvements to 29th Avenue NE. 26 Motion carried unanimously. 27 B. Consider Resolution 00-023 re: Approval of Plans and Specifications and Order 28 Advertisement for Bids for 33rd Avenue NE. 29 Mayor Cavanaugh invited Mr. Richard Potz and Mr. Mike Foertsch, SEH, to address the 30 Council. 31 Mr. Potz stated that the firm is present to provide final plans and specifications and to ask for the 32 Council's approval to move forward. •^ Mr. Potz provided a brief history of the project at hand. On September 14, 1999, the City�3 p rY P J P City Council Regular Meeting Minutes March 14, 2000 Page 6 1 Council ordered a feasibility study to be completed on a project for 33rd Avenue NE. 2 Moreover, a neighborhood meeting was held on October 28, 1999 to inform the residents of the 3 plans and schedule of the improvements. 4 SEH prepared a feasibility study (dated November 23, 1999) and presented the report to the City 5 Council at the November 30, 1999 regular meeting. In short, the report outlined the scope for re- 6 habilitation of the concrete pavement on 33rd Avenue from Silver Lake Road to Stinson Boule- z vard, concrete sidewalk improvements, along the north side of the roadway and sanitary sewer 8 and storm sewer improvements. 9 On November 30, 1999,the City Council accepted the feasibility study and authorized the prepa- 10 ration of final plans and specifications. In this respect, Mr. Potz presented an aerial photograph 11 of the area involved for reconstruction and reviewed in detail the work to be accomplished and 12 the time frame involved. 13 Mr. Potz stated that the construction would be completed in three phases, beginning in May 2000 14 and ending completely by October 2000. A neighborhood meeting is scheduled for May 2000. 015 Cavanaugh inquired about the total cost of the project. Mr. Potz stated that the total estimated 16 cost is $690,000. 17 City Manager Michael Morrison stated that the neighborhood would receive a weekly newsletter 18 during the construction period, which would provide updates and information about the progress 19 of the project. 20 Motion by Hodson to approve Resolution 00-023, a resolution approving plans and specifications 21 and ordering advertisement for bids, wherein the City Council of the City of St. Anthony deems: 22 1) Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility 23 re port. 24 2) Such plans and specifications are hereby approved. 25 3) The consulting engineering firm shall prepare and cause to be inserted in the official 26 paper and in the Construction Bulletin, an advertisement for bids upon the making of 27 such improvement under such approved plans and specifications. The advertisement 28 shall be published for two times, shall specify the work to be done, shall state that bids 29 will be opened on April 14, 2000 and bids the responsibility of the bidders will be 30 considered by the City Council at 7:00 p.m. on April 25, 2000 in the Council Chambers 31 of the City Hall. Any bidder whose responsibility is questioned during consideration of •32 the bid will be given an opportunity to address the Council on the issue of responsibility. 33 No bids will be considered unless sealed and filed with the clerk and accompanied by a 34 cash deposit, cashier's check, bid bond or certified check payable to the City of St. City Council Regular Meeting Minutes March 14, 2000 • Page 7 1 Anthony for Five (5%) percent of the amount of such bid. 2 Motion carried'unanimously. 3 As a point of information, Morrison stated that 29th Avenue is considered a state aid road, and so 4 is 33rd Avenue. In other words, both projects are competing for state aid money and it could be 5 wise to hold off on the 29th Avenue project until the cost of the construction is determined. The 6 overall budget needs to be considered, he stated. 7 C. Consider Resolution 00-024 re: Policing Services for the City of Falcon Heights for 2001 8 and 2002. 9 Mayor Cavanaugh provided a background in that the City has had the Policing Contracts dating 10 back to 1994. Meetings have been held with Police Chief Engstrom on the workings of the con- 11 tracts and the costs involved..It is believed that the contracts are fair to the community and that 12 the benefits are difficult to quantify. The cities that are served by the Policing Contracts have 13 been extremely pleased with the service received. Therefore, it is Cavanaugh's recommendation 14 that the Council approve the contracts. As an aside, Cavanaugh reminded the Council that the 15 contracts are reviewed every two years. ®16 Motion by Thuesen to approve Resolution 00-024, a resolution approving the joint powers 17 agreement for police services for the years 2001 and 2002 with the City of Falcon Heights and 18 authorizing the Mayor and City Manager to execute said agreement. 19 Motion carried unanimously. 20 D. Consider Resolution 00-025 re: Policing Services for the City of Lauderdale for 2001 and 21 2002. 22 Motion by Sparks to approve Resolution 00-025, a resolution approving the joint powers agree- 23 ment for police services for the years 2001 and 2002 with the City of Lauderdale and authorizing 24 the Mayor and City Manager to execute said agreement. 25 Motion carried unanimously: 26 X. REPORTS FROM COMMISSIONS AND STAFF. 27 A. Report from Hennepin County Assessing by Tamara Doolittle. 28 Mayor Cavanaugh introduced Tamara Doolittle, an appraiser with Hennepin County, and invited 29 her to address the Council. Ms. Doolittle stated she was present to provide a brief overview of 30 the assessment cycle that takes place throughout the year, what the assessor's is experiencing. 31 with values, as well as information on how the local Board of Review is conducted. 1032 Ms. Doolittle directed the Council's attention to a sales booklet that was distributed to Council- 33 members. She continued by reviewing the booklet and pointing out certain facts and figures of City Council Regular Meeting Minutes March 14, 2000 • Page 8 1 interest. 2 In particular, Ms. Doolittle stated that the assessor's office performs annual revaluations of home 3 values. During this process, a postcard notice is sent to homeowners to provide notification of 4 possible valuations. Additionally, Ms. Doolittle stated that property values have increased over 5 the past several years and continue to be strong. Single family properties increased an average of . 6 8.8%; a small increase was viewed for condos and townhomes, and an average of a 14.4% in- 7 crease was experienced for duplexes. 8 Ms. Doolittle provided a brief overview of the Board of Review process for homeowners. Con- 9 cerns from homeowners that are not resolved by a simple file review or visit to the home can be 10 addressed at the Board of Review. Tuesday, April- 11, 2000 is the date for the Board of Review l 1 hearing and said hearing provides an opportunity for taxpayers to appeal the market value or 12 assessment of the home. 13 Occasionally, the taxpayers wish to discuss property taxes at the Board of Review and, 14 unfortunately, the hearing is simply to provide an avenue to appeal stated market values or as- .15 sessment. A different entity would address the issue of property taxes. •16 Cavanaugh inquired about the process for assessing the mobile home park and if the current as- 17 sessments proved an appreciation or depreciation in home value. 18 Ms. Doolittle offered to research the subject and provide specific information to Cavanaugh re- 19 garding valuation of the mobile home park. 20 Cavanaugh asked about the specific process of determining property values. Ms. Doolittle ex- 21 plained the process in detail, but in short, the assessor's office is expected to provide assessment 22 values between 94.5% and 105% of what a property would be expected to sell on the open mar- 23 ket. 24 Cavanaugh stated that the Council is looking forward to the local Board of Review meeting with 25 the residents and he thanked Ms. Doolittle for her in-depth presentation and input. 26_ B. Planning Commission Chair Doug Bergstrom to Discuss Various Planning Items. tom. 27 Mayor Cavanaugh welcomed the Chair of the Planning Commission, Doug Bergstrom, and in- 28 vited him to address the Council. 29 Chair Bergstrom directed the Council's attention to information presented in the Council agenda 30 packages entitled "Year 2000 Annual Planning Commission Report." In this report, Mr. 31 Bergstrom stated that information is provided regarding projects addressed in 1999, as well as •32 the definitive structure of the Commission, and upcoming activities for the calendar year 2000. 10 City Council Regular Meeting Minutes March 14, 2000 • Page 9 1 Specifically, Mr. Bergstrom pointed out that, in 1999, the Commission held 11 public hearings, 9 2 variance requests, 5 concept reviews, and various other activities. Mr. Bergstrom stated that the 3 Planning Commission serves somewhat as a lightening rod for the Council and makes a 4 concerted effort to solicit comments from the public. 5 Additionally, Mr. Bergstrom thanked the Council for appointing a City Council Liaison to the 6 Planning Commission and stated that such a connection promotes excellent communication 7 between the two organizations. 8 Mr. Bergstrom wished to review a few of the upcoming activities for the year 2000: 9 1. Apache Plaza. Hillcrest Development is providing an excellent job in keeping the 10 City residents informed as well as the Planning Commission and City Council. Mr. 11 Bergstrom foresees two major issues surrounding the Apache Plaza renovation: (a)the 12 demalling of the structure will create many issues with respect to the community, public 13 space, landscaping, traffic situations, and other issues; (b) with equal significance is the 14 long-term development of the surrounding property. •15 In short, as Chair of the Planning Commission, Mr. Bergstrom would recommend that the 16 City hire a planning firm to promote the City's interests in the renovation of the property. 17 Furthermore, Mr. Bergstrom recommended that the City Council provide City Manager 18 Michael Morrison the authority to retain the planning firm of Dahlgren, Shardlow, Uban 19 ("DSU") as soon as possible to work with Hillcrest Development, on behalf of the City, 20 during this major redevelopment period. 21 22 In addition, Mr. Bergstrom would suggest that the Planning Commission be empowered 23 to take the lead, together with the City Manager, to move forward with plans for the 24 renovation of Apache Plaza. 25 Morrison offered that this is a large parcel of property and time is of the essence. It 26 would be his recommendation for the City Council to authorize the City Manager to 27 negotiate with the planning firm. He reminded the Council that there are funds in the 28 Planning Commission budget to pay for initial start up costs, and a preliminary agreement 29 with the developer would be drafted. 30 31 Additionally,Morrison stated that Hillcrest Development already has a professional staff 32 on board. The intent of hiring a planner for the City is not to create additional energy, but 33 to provide an opportunity for both the City and Hillcrest to work together in developing 34 an excellent project. •35 Cavanaugh expressed his understanding that the firm of DSU has been highly 36 recommended and he was aware of its excellent reputation. 11 City Council Regular Meeting Minutes March 14, 2000 • Page 10 1 Motion by Thuesen to authorize the City Manager to hire the firm of Dahlgren, Shardlow, Uban 2 ("DSU")to perform planning services for the redevelopment of Apache Plaza in an amount not 3 to exceed $3,000.00. 4 Motion carried unanimously. 5 Additionally, Thuesen expressed his support for authorizing the Planning Commission to become 6 directly involved in the planning of Apache Plaza. 7 2. Joint Meeting with City Council. 8 Mr. Bergstrom stated that the Planning Commission is looking forward to the joint 9 meeting with the City Council on April 18, 2000. The meeting is scheduled to begin at 10 5:30 p.m. and last until 7:00 p.m., at which time the regular Planning Commission 1 I meeting will begin. The meeting is intended to serve as a forum to discuss planning- 12 related issues of concern to both the Commission and the Council. 13 3. Bus Tour. 14 A bus tour of the City has been scheduled for the Planning Commission members on the •15 morning of Saturday, April,15. The purpose of the tour is to acquaint the members with 16 the physical conditions in the City, including housing stock, commercial and industrial 17 districts, for comparison with proposed actions in the Comprehensive Plan. Mr. 18 Bergstrom invited any members of the Council who would like to join the Planning 19 Commission for the bus tour. 20 In summary, Mr. Bergstrom felt it was vitally important that the Planning Commission 21 encourage maintenance and enhancement of the housing stock in the City. Additionally, 22 Mr. Bergstrom stated that the Planning Commission can boast significant talent within 23 the members and would like to take the lead on projects as directed by the Council. 24 Cavanaugh mentioned that he had provided City Manager Michael Morrison with a draft 25 of a book that would provide some structure for the Planning Commission, as well as 26 provide materials for new Commissioners. 27 C. Fire Chief Dick Johnson Will Present the Fire Department's 1999 Annual Report. 28 Mayor Cavanaugh invited Fire Chief Richard Johnson to address the Council. Mr. Johnson 29 stated that he would be presenting the 1999 Annual Report, which would be his last presentation 30 before his retirement. 31 Essentially, Mr. Johnson said the most somber and foremost event of the year was the passing of 32 Bill Myers. Mr. Myers had been a dedicated and valuable employee of the Department for 28 033 years and the Department felt a tremendous loss. 12 City Council Regular Meeting Minutes March 14, 2000 • Page 11 1 Mr. Johnson directed the Council's attention to a report in the agenda packages entitled "City of 2 St. Anthony Fire Department 1999 Annual Report." Mr. Johnson reviewed the.'report in detail 3 with the Council, providing facts and figures of emergency_runs, fire loss, age distribution, and 4 public education programs. Additionally,Mr. Johnson stated that the first aid and CPR classes 5 that were offered to students turned out to be in high demand and very successful. 6 Cavanaugh remarked that the low fire numbers indicated excellent prevention methods and he 7 commended the Department on the aggressiveness of fire prevention. 8 Cavanaugh expressed his belief that the Council will need to obtain ideas from the City Manager 9 on maintaining uniformity in the community and neighborhoods regarding code and ordinance 10 violations. 11 Hodson expressed his appreciation for the leadership that Fire Chief Johnson has given the City, 12 community and City Staff. He also wished to state that he continually receives positive 13 comments from the residents about the leadership from the Department. 14 D. . City Manager. 0 15 City Manager Michael Mornson reported that the City is currently working on a goose problem. 16 Two years ago, the City experienced a similar problem and talked with a professor from the 17 University of Minnesota. The City is currently in discussions with the University of Minnesota 18 and Mornson stated he would report back to the Council at the next meeting. 19 Mornson further reported that he has been in contact with Parks Commission Chair Carol Jindra 20 and a tentative date of June 12, 2000 has been set for the joint meeting between the Commission 21 and the City Council. The Parks Commission is anxiously awaiting the results of a site survey 22 for Central Park and that will be a topic of discussion for the meeting, as well as other issues. 23 Additionally, Mornson stated that a regular City Council meeting is scheduled for June 13, 2000; 24 however, that is the same date as the League of Cities Conference in St. Cloud. Mornson asked 25 for input if the.Conference would conflict with the regularly-scheduled Council meeting. 26 Morrison reported that he and Roger Larson, Finance Director, met with "Netlink," a company 27 that provides computer consulting for the City. Due to requests from the Council and the public, 28 the City plans on updating the City's web page to add meeting agendas and minutes. The City 29 has asked Netlink for a proposal to do such work, or the City has considered training someone in- 30 house to update the web page. 31 Hodson asked Mornson if the City would consider recruiting high school students to coordinate 032 the effort to update the web page. that the process is almost complete for the hiring of a new Assistant 33 Mornson further reported p p g 13 City Council Regular Meeting Minutes March 14, 2000 Page 12 1 City Manager. Twenty-six applications were received, and those have been narrowed down. A 2 decision is expected to be made by.the end of the week. 3 Morrison reminded the Council that the regularly-scheduled City Council meeting set for March 4 28, 2000 has been canceled. As an aside, Morrison reminded the Council that the month of April 5 would bring forth many new issues, including the new budget process, audit presentation,a dis- 6 cussion regarding the moratorium for the Salvation Army property, as well as progress on the 7 Apache Plaza. 8 Additionally, Morrison reported that he and Mayor Cavanaugh attended a meeting with the 9 Salvation Army. He felt it was a productive meeting and wished to inform the community and 10 Council that the property is now back on the market for sale. The Heart of the Earth School, who 11 was in negotiations for the purchase,has encountered difficulties in purchasing the property, al- 12 though the possibility still exists for that purchase to continue. 13 However, Morrison stated that it is a large parcel of property, encompassing 128 acres. He noted _ 14 Mayor Cavanaugh's prior comment that the parcel is large in light of the fact that it is in a fully- 15 developed community and the City is concerned about the decisions to be made surrounding that 1016 property. The Salvation Army had reassured the City during the meeting that it would foresee 17 some type of public use for the property and would be somewhat choosy in the potential buyer. 18 One main point Morrison wished to announce is that the Salvation Army expressed a desire to 19 open up communications with the City and that it.was concerned about the moratorium on the 20 property. 21 On an unrelated matter, Morrison reported that he had a meeting with John Marty's assistant re- 22 garding the bonding bill. Morrison was able to report good news about the bill and stated that it 23 was his belief that St. Anthony would be high on the list to receive funds for flood mitigation. 24 Morrison stated that the Ramsey County Commission conducted and invited City Managers and 25 Mayors of five cities to talk about joint issues. Morrison and.Mayor Cavanaugh received updates 26 from the Transportation Department of Ramsey County and found.out that the Silver Lake 27 Bridge project is currently up for bids. 28 Cavanaugh offered that he felt a similar meeting should be held with Hennepin County as it 29 would be beneficial to have an overview of items that could be accomplished for the community. 30 XI. REPORTS FROM COUNCILMEMBERS. 31 Hodson reported that he attended an outstanding meeting with the Community Prevention •32 Coalition. The meeting involved grant writing and funding for the group, which is working with 33 charitable gambling and the Sports Boosters to identify funds available. 14 City Council Regular Meeting Minutes March 14, 2000 Page 13 1 Sparks reported that the St. Anthony Civil Orchestra is in its 25th season and is planning a 2 benefit on May 13, 2000 and a silent auction. 3 Additionally, Sparks reported that ACTION (Adults and Children Together in Our 4 Neighborhood) has begun a newsletter which will go to all parents with children in St. Anthony 5 and New Brighton. ACTION is also encouraging participation in the block club and block 6 activity over the summer. 7 Thuesen reported that he attended the Parks Commission meeting on March 13, 2000 as the City 8 Council Liaison. He stated that the Commission is anxiously awaiting the site survey for Central 9 Park and it is anticipated that the survey will be completed by the next Parks,Commission meet- 10 ing. Additionally, a few punch list items are remaining regarding Water Tower Park. 11 Furthermore, Thuesen reported that a representative from Hennepin County, Mr. Del Miller, was 12 present and the Parks Commission and offered a report on a prospective trail system throughout 13 the metro area. Mr. Miller had briefly discussed the abandoned railroad tracks across from the 14 St. Anthony Shopping Center. Hennepin County is serious about going forward on the project 15 and, depending upon funding, the trail could be ready for use by 2001 or 2003. 016 Cavanaugh reported that he attended the Employee Recognition Luncheon and felt it was an ex- 17 cellent event. He noted that the length of service for the City employees demonstrates outstand- 18 ing commitment and experience. 19 Cavanaugh wished to extend sincere congratulations to Mr. Glenn Seefeldt, who was recently ap- 20 pointed as Senior Pastor to Nativity Lutheran Church. 21 In regard to the new schedule for budgeting, Cavanaugh stated that he had received the new 22 draft. At the Council meeting scheduled for April 11, the Council will discuss goals and 23 objectives, and at the meeting on April 25, 2000, the Council would look to the community for 24 input. He encouraged the residents to prepare a list and share their thoughts. 25 Cavanaugh also encouraged participation in the enrichment program through the local schools. 26 He visited a fifth grade class recently and as astounded and impressed with the level of questions 27 the children asked him as the Mayor. Cavanaugh wished to applaud the organization and invited 28 all of the Councilmembers to participate if possible. 29 Additionally, Cavanaugh met with Metro Transit regarding bus service between the Shopping 30 Center and 33rd Avenue. It was his impression after the meeting that the MTC had agreed tore- 31 instate service during peak time. •32 Cavanaugh reported that he met with the Cable Commission and there are some issues evolving 33 regarding franchise fees for communities. He felt it was an important issue to obtain updates and 15 City Council Regular Meeting Minutes March 14, 2000 • Page 14 1 in which to be involved. 2 Lastly, Cavanaugh reported that he attended the Farewell Party for Ms. Kim-Moore Sykes and 3 Police Chief Johnson. He felt the event was a great success and he wished both Ms. Moore- 4 Sykes and Mr. Johnson the best. 5 XII. INFORMATION AND ANNOUNCEMENTS. 6 Morrison offered that the City Staff continues to receive requests for telecommunications anten- 7 nas. Mornson stated that the City is attempting to utilize existing poles and has turned down 8 many requests to use the water tower. He inquired if the Council would be interested in leasing 9 the water tower for telecommunications antennas as those requests have been received in the 10 past. However, currently a particular company is requesting to utilize the Apache Medical 11 Building for antennas. 12 XIII. ADJOURNMENT. 13 Motion by Sparks to adjourn the meeting at 9:20 p.m. 14 Motion carried unanimously. 15 Respectfully submitted, 16 Sue Selseth 17 Timesaver Off Site Secretarial, Inc. 18 19 Mayor 20 ATTEST: 21 City Clerk • 16 • Saint Anthony Village DATE: April 11, 2000 Approval: TO: Mayor and Councilmembers FROM: Judy Monson, License Clerk ITEM: Licenses and Permits for Approval: Council Approval: Shriners/Sale of vadalia onions at the Stonehouse 9:OOAM - 3:OOPM on 4/29/2000 or 5/05/2000 Contractors License: Universal Signs, Inc./ working at Hitching Post US West Communications/working at 3201 & 3203 Old Highway 8 Arbor Design Tree Service, Inc., Brooklyn Center, MN A LaPointe Sign Inc., St. Louis Park, MN Reliable Tree Service Inc., Fridley, MN Crosstown Sign, Inc., Blaine, MN Ray's Lawn Service & Landscaping, Mounds View, MN Vending License: (Renewal) Automatic Sales, 3301 Silver Lake Road Garbage Haulers License: (Renewal) Ligntning Disposal, Inc., Eagan, MN Aspen Waste Systems, St. Paul, MN Walter's Recycling & Refuse, Circle Pines, MN Waste Management of MN Inc., Blaine, MN BFI Waste Systems of North America, Inc. • April 11, 2000 License & Permits for Council Approval Page 2 Cigarette Licenses: (Renewal) Counter Sales Fuel Mart Inc., 3813 Stinson Boulevard Murphy's Service Center, Inc., 3501-29' Avenue NE Snyders Drug Store #71, 2915 Pentagon Drive Smart Shop, 3259 Stinson Boulevard Northeast Tobacco Distributing Inc., 2907 Pentagon Drive (formerly Steve's Tobacco Shop) Service Station License: (Renewal) Murphy's Service Center, Inc., 3501-29' Avenue NE St. Anthony Mobil, 2801 Kenzie Terrace Smart Stop, 3259 Stinson Boulevard Fuel Mart Inc., 3813 Stinson Boulevard • l Saint Anthony Village DATE: April 11, 2000 Approvedb-n TO: Mayor and Councilmembers FROM: Judy Monson, License Clerk ITEM: Licenses and Permits for Approval: 3.2 Beer Permit: (Renewal) Freedom Valu Centers, Inc., 3810 Silver Lake Road Smart Stop Superette, 3259 Stinson Boulevard • • B.A.Mittelstead s - 350 Westwood Lake Office . Bret A.Weis 1 ms's 8441 Wayzata Boulevard Peter R.Willenbrin_ Minneapolis, MN 55426 Donald W.Sterna,P.E. Ronald B. Bray,P.E. 612-541-4800 &Associates, Inc. FAX 541-1700 April 6, 2000 Mr. Michael Mornson City Manager City of St. Anthony 3301 Silver Lake Road St. Anthony,MN 55418-1699 Re: Construction Pay Voucher No. 9 Silver Point Park& Central Park Storm Water Improvement Project City of St. Anthony,MN WSB Project No. 1065-3 10 Dear Mike: Enclosed please find Construction Pay Voucher No. 9 for the above-referenced project. Please be advised that the retained percentage has been reduced to 2.00%. This retainer will be held until all punch list items have been completed and the project final payment has been issued. O Please make payment in the amount of$52,927.28 to Richard Knutson, Inc., at your earliest convenience. Sincerely, WSB &Associates, Inc. Todd E. Hubmer, P.E. Project Manager Enclosures c: Richard Knutson, Inc. kd 0 M i n n e a p o l i s St . C l o u d Infrastructure Engineers Planners FAWPWDA1 065-300\vo-9-Itr.wpd EQUAL OPPORTUNITY EMPLOYER ,+�'"i'� �uzsa:eR.,..,�t�na'"nw..,�:. '� esxc�z, �.'�.•�. �mzttJ° ,w u�ts,3 .an�s:F" �,,.:�.. v..c....,=. ""„';..."�rzsFfi�er7.,R`:ac:_ Voucher No. 9 Date: April 6,2000 • WSB Project No: 1065.30 Period Ending: . April 6,2000 Project: Silver Point Park&Central Park Stormwater Improvement Project Project Location: City of St.Anthony Contractor: Richard Knutson,Inc. 12585 Rhode Island Avenue South Savage MN 55378 Contract Date: October 28,1998 Work Started: Completion Date: Work Completed: Original Contract Amount $1,231,266.95 Total Additions $708,128.17 Total Deductions ($528,128.75) Total Funds Encumbered $1,411,266.37 Total Work Certified to Date $1,459,955.30 Less Retained Percentage 2.00% $29,199.11 Less Previous Payments $1,377,828.92 Total Payments Incl.This Voucher $1,430,756.20 Balance Carried Forward ($19,489.83) Approved for Payment This Voucher $52,927.28 Approvals • WSB&Associates,Inc. In accordance with field observation,as performed in accordance with industry standards,and based on our professional opinion,the materials installed are satisfactory and the work properly performed in accordance with the plans and specifications. The total work estimated to be completed as of April 6,2000,is as indicated herein and we hereby recommend payment of this voucher. Signed: Signed: Construction Observer Project Manager/Engineer Richard Knutson,Inc. This is to certify that to the best of my knowledge, information,and belief,the quantities and values of.work certified herein is a fair approximate estimate for the period covered by this voucher. Contractor: Signed: . Date: Title: City of St.Anthony • Checked by: Approved for Payment: Authorized Representative Date: Date: • Vouche*tail List WSB Project: Silver Point Park&Central Park Stormwater Improvement Project By: K Doty Project Location: City of St.Anthony Date: 04/06100 WSB Project No: 1065.30 Voucher No. 9 SURFACE IMPROVEMENTS-BASE BID Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 1 2021.501 MOBILIZATION LS $35,300.00 1.00 $35,300.00 0.000 $0.00 1.000 $35,300.00 2 2104.501 REMOVE CURB&GUTTER LF $5.00 300.00 $1,500.00 0.000 $0.00 514.000 $2,570.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SY $2.00 470.00 $940.00 0.000 $0.00 260.000 $520.00 4 2104.509 REMOVE MANHOLE OR CATCH BASIN EA $250.00 3.00 $750.00 0.000 $0.00 3.000 $750.00 5 2104.513 SAWING BIT.PAVEMENT(FULL DEPTH) LF $10.20 56.00 $571.20 0.000 $0.00 0.000 $0.00 6 2105.501 COMMON EXCAVATION CY $5.80 73000.00 $423,400.00 0.000 $0.00 0.000 $0.00 7 2105.501 SPECIAL EXCAVATION CY $7.00 7000.00 $49,000.00 0.000 $0.00 0.000 $0.00 8 2105.507 SUBGRADE EXCAVATION CY $5.50 170.00 $935.00 0.000 $0.00 170.000 $935.00 9 2105.521 GRANULAR BORROW(LV) TON $12.00 100.00 $1,200.00 0.000 $0.00 240.000 $2,880.00 10 2105.601 DEWATERING LS $5,100.00 1.00 $5,100.00 0.000 $0.00 1.000 $5,100.00 11 2200.501 AGGREGATE BASE CLASS 5 TON $10.97 770.00 $8,446.90 0.000 $0.00 770.000 $8,446.90 12 2340.508 TYPE 41 WEARING COURSE MIXTURE TON $37.23 210.00 $7,818.30 0.000 $0.00 146.000 $5,435.58 13 2340.508 TYPE 31 BASE COURSE MIXTURE TON $34.17 210.00 $7,175.70 0.000 $0.00 133.000 $4,544.61 14 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1 $2.04 100.00 $204.00 0.000 $0.00 50.000 $102.00 15 2535.501 BITUMINOUS CURB LF $12.24 80.00 $979.20 0.000 $0.00 0.000 $0.00 16 2521.501 4'CONCRETE WALK SF $4.33 700.00 $3,031.00 0.000 $0.00 1,345.000 $5,823.85 17 2531.501 CONCRETE CURB&GUTTER DES.6618 LF $13.77 300.00 $4,131.00 0.000 $0.00 605.000 $8,330.85 18 2531.501 CONCRETE CURB&GUTTER DES.B612 LF $11.73 560.00 $6,568.80 0.000 $0.00 545.000 $6,392.85 19 2531.507 6'CONCRETE DRIVEWAY PAVEMENT. SY $32.64 370.00 $12,076.80 0.000 $0.00 273.000 $8,910.72 20 0557.603 F&I 4'HIGH CHAIN LINK FENCE LF $13.67 135.00 $1,845.45 95.843 $1,310.17 164.843 $2,253.40 21 2573.501 BALE CHECK EACH $8.16 70.00 $571.20 0.000 $0.00 6.000 $48.96 22 2575.501 SEEDING(INCL FERTILIZER,MULCH&SEED MIX 20A) AC $877.20 2.00 $1,754.40 0.000 $0.00 0.000 $0.00 23 SP PROV SILVER POINT PARK REMOVE&DEMOLITION LS $18,000.00 1.00 $18,000.00 0.000 $0.00 . 1.000 $18,000.00 24 2575.505 SOD TYPE LAWN SY $2.04 4000.00 $8,160.00 0.000 $0.00 1,645.000 $3,355.80 25 2575.505 SOD&STAPLE(EROSION CONTROL) SY $2.45 10100.00 $24,745.00 0.000 $0.00 9,255.000 $22,674.75 26 0411.603 MODULAR BLOCK RETAINING WALL(2'-6'HEIGHT) SF $15.30 530.00 $8,109.00 0.000 $0.00 257.000 $3,932.10 27 0564.603 4'SOLID LINE WHITE(PAINT) LF $5.10 225.00 $1,147.50 0.000 $0.00 0.000 $0.00 28 0564.602 1 PAVEMENT MESSAGE(HANDICAP SYMBOL)POLY PREFORM EACH $765.00 1.00 $765.00 0.000 $0.00 0.000 $0.00 29 0563.601 ITRAFFIC CONTROL LS $10,200.00 1.00 $10,200.00 0.000 $0.00 1.0001 $10,200.00 TOTAL SURFACE IMPROVEMENTS-BASE BID $644,425.45 $1,310.17 $156,507.37 Page 1 of 6 VOUChAtail List • �. 'i " �. .. . ar,{,�. x ,,.2'x;# ,..C.a, � ' .,. e'"-�-- ^ °:a�-c 9�,.. �.• ,..� ��°•"` 'a'� ,��' t'�" - g`..: � ^-. ,,4¢�_.-+s�= WSB Project: Silver Point Park&Central Park Stormwater Improvement Project By: K Doty Project Location: City of St.Anthony Date: 04106100 WSB Project No: 1065.30 Voucher No. 9 SANITARY SEWER IMPROVEMENTS-BASE BID Contract Contract Completed This Month. Total To Date Line Item Unit- Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 30 2503.511 8'PVC PIPE SEWER SDR 35 LF $23.79 100.00 $2,379.00 0.000 $0.00 123.381 $2,935.23 31 2506.602 CONSTRUCT SANITARY MANHOLE 48"DIA. LF $210.00 5.00 $1,050.00 0.000 $0.00 5.000 $1,050.00 32 2506.602 CONSTRUCT SANITARY MANHOLE 60'DIA. LF $258.45 14.50 $3,747.53 0.000 $0.00 14.500 $3,747.53 33 2506.616 CASTING ASSEMBLY EACH $412.00 2.00 $824.00 0.000 $0.00 2.000 $824.00 34 2503.541 2"HDPE FORCE MAIN LF $14,001, 295.00 $4,130.00 0.000 $0.00 358.0001 $5,012.00 TOTAL SANITARY SEWER IMPROVEMENTS-BASE BID 1 $12,130.53 $0.00 $13,568.76 WATERMAIN IMPROVEMENTS-BASE BID Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 35 0504.602 8"x 6"WET TAP WITH VALVE EACH $1,979.80 1.00 $1,979.80 0.000 $0.00 2.882 $5,705.80 36 0504.602 HYDRANT EACH $1,450.00 1.00 $1,450.00 0.000 $0.00 2.543 $3,687.50 37 0504.602 6'GATE VALVE&BOX EACH $450.00 1.00 $450.00 0.000 $0.00 1.000 $450.00 38 0504.608 DUCTILE IRON FITTINGS LB $2.00 250.00 $500.00 0.000 $0.00 160.000 $320.00 39 2611.603 6"WATERMAIN-DUCTILE IRON CL 52 1 LF 1 $20.5511 370.00 1 $7,603.50 0.000 $0.00 424.450 $8,722.45 TOTAL WATERMAIN IMPROVEMENTS-BASE BID $11,983.30 $0.00 $18,885.75 STORM SEWER IMPROVEMENTS-BASE BID Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 40 0451.602 GRANULAR FOUNDATION CY $6.50 400.00 $2,600.00 0.000 $0.00 400.000 $2,600.00 41 2503.541 12"RC PIPE DESIGN 3006 CL V LF $43.47 27.00 $1,173.69 0.000 $0.00 99.000 $4,303.53 42 2503.541 15"RC PIPE DESIGN 3006 CL V LF $33.46 36.00 $1,204.56 0.000 $0.00 89.650 $2,999.69 43 2503.541 18"RC PIPE DESIGN 3006 CL III LF: $35.11 70.00 $2,457.70 0.000 $0.00 48.000 $1,685.28 44 2503.541 27"RC PIPE DESIGN 3006 CL V LF $89.86 746.00 $67,035.56 0.000 $0.00 769.000 $69,102.34 45 2503.541 36"RC PIPE DESIGN 3006 CL II LF $68.10 14.00 $953.40 0.000 $0.00 14.000 $953.40 46 2503.541 36"RC PIPE DESIGN 3006 CLASS V(JACKED) LF $439.65 350.00 $153,877.50 0.000 $0.00 310.000 $136,291.50 47 2503.541 42"RC PIPE DESIGN 3006 CLASS II LF $81.44 20.00 $1,628.80 0.000 $0.00 17.000 $1,384.48 48 2503.541 54'RC PIPE DESIGN 3006 CLASS II LF $110.19 137.00 $15,096.03 0.000 $0.00 172.000 $18,952.68 49 2503.541 66"RC PIPE DESIGN 3006 CLASS II LF $143.41 152.00 $21,798.32 0.000 $0.00 153.000 $21,941.73 Page 2 of 6 • Vouche*tail List • RIO- mr WSB Project., Silver Point Park&Central Park Stormwater Improvement Project By: K Doty Project Location: City of St.Anthony Date: 04106100 WSB Project No: 1065.30 Voucher No. 9 50 2503.541 72"RC PIPE DESIGN 3006 CLASS II LF $176.83 336.00 $59,414.88 0.000 $0.00 334.150 $59,087.74 51 2501.515 15"CONCRETE APRON WITH TRASH GUARD EACH $477.12 1.00 $477.12 0.000 $0.00 1.000 $477.12 52 2501.515 18"CONCRETE APRON WITH TRASH GUARD&SHEET PILING EACH $2,503.48 1.00 $2,503.48 0.000 $0.00 1.000 $2,503.48 53 2501.515 36"CONCRETE APRON WITH TRASH GUARD&SHEET PILING EACH $4,158.14 1.00 $4,158.14 0.000 $0.00 1.000 $4,158.14 54 2501.515 42"CONCRETE APRON WITH TRASH GUARD&SHEET PILING EACH $4,597.65 1.00 $4,597.65 0.000 $0.00 1.000 $4,597.65 55 2501.519 FLAP GATE FOR 18"RC PIPE EACH $4.000.00 1.00 $4,000.00 0.000 $0.00 1.000 $4,000.00 56 2502.541 6"DRAIN TILE WITH FILTER FABRIC&AGGREGATE LF $15.00 1210.00 $18,150.00 19.483 $292.25 1,933.106 $28,996.58 57 2506.501 CONSTRUCT DRAINAGE STRUCTURE DES.48-4020 LF $102.92 25.10 $2,583.29 0.000 $000 21.300 $2,192.20 58 2506.501 CONSTRUCT DRAINAGE STRUCTURE DES.60-4020 LF $145.29 22.00 $3,196.38 0.000 $0.00 9.300 $1,351.20 59 2506.501 CONSTRUCT DRAINAGE STRUCTURE DES.72-4020 LF $197.26 20.50 $4,043.83 0.000 $0.00 19.800 $3,905.75 60 2506.501 CONSTRUCT DRAINAGE STRUCTURE DES.90-4020 LF $347.36 16.70 $5,800.91 0.000 $0.00 16.400 $5,696.70 61 2506.501 CONSTRUCT DRAINAGE STRUCTURE DES.96-4020 LF $423.00 12.60 $5,329.80 0.000 $0.00 0.000 $0.00 62 2506.501 CONSTRUCT DRAINAGE STRUCTURE DES.102-4020 LF $636.00 11.60 $7,377.60 0.000 $0.00 15.730 $10,004.28 63 2506.501 CONSTRUCT DRAINAGE STRUCTURE DES.120-4020 LF $888.37 13.60 $12,081.83 0.000 $0.00 36.500 $32,425.51 64 2506.502 CONSTRUCT DRAINAGE STRUCTURE DES.SPECIAL(2'X 3')WICASTING EACH $895.24 1.00 $895.24 0.000 $0.00 1.000 $895.24 65 2506.502 CONSTRUCT DRAINAGE STRUCTURE DES.SPECIAL(2'X 3') EACH $545.24 1.00 $545.24 0.000 .$0.00 1.000 $545.24 66 1 2506.602 INSTALL SALVAGED CASTING(C.B.) EACH $204.00 1.00 $204.00 0.000 $0.00 0.000 $0.00 67 2506.602 CONNECT TO EXISTING SGTORM SEWER EACH. $642.50 7.00 $4,497.50 0.000 $0.00 7.000 $4,497.50 68 2506.515 CASTING ASSEMBLY EACH $385.17 9.00 $3,466.53 0.000 $0.00 9.000 $3,466.53 69 2511.502 RANDOM RIP RAP CL IV CY $37.50 26.00 $975.00 0.000 $0.00 26.000 $975.00 70 2571.541 TRANSPLANT TREES(2"-4") TREE $153.00 4.00 $612.00 0.000 $0.00 4.000 $612.00 71 2573.502 SILT FENCE,TYPE HEAVY DUTY LF $2.04 200.00 $408.00 540.440 $1,102.50 915.440 $1,867.50 72 0575.605 GEOTEXTILE FABRIC TYPE IV SY $3.10 52.00 $161.20 0.000 $0.00 52.000 $161.20 73 0503.602 18"RC 400 BEND(4') EACH $406.00 1.00 $406.00 0.000 $0.00 2.000 $812.00 74 0503.602 36"X 30"REDUCER EACH $614.56 1.00 $614.56 0.000 $0.00 1.000 $614.56 75 0503.602 30"X 27"REDUCER EACH $442.22 1.00 $442.22 0.000 $0.00 1.000 $442.22 76 2104.521 SALVAGE CHAIN LINK FENCE LF $5.10 150.00 $765.00 0.000 $0.001 175.490 $895.00 77 0557.603 REINSTALL CHAIN LINK FENCE LF $7.65 150.00 $1,147.50 40.000 $306.00 150.000 $1,147.50 TOTAL STORM SEWER IMPROVEMENTS-BASE BID 1, $416,680.4711 1 $1,700.741 1 $436,542.46 Page 3 of 6 • Vouche4tail List • WSB Project: Silver Point Park&Central Park Stormwater Improvement Project By: K Doty Project Location: City of St.Anthony Date: 04/06/00 WSB Project No: 1065.30 voucher No. 9 SILVER POINT PARK CONSTRUCTION-BASE BID Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 78 1 1/2"THICK MN/DOT TYPE 41 BITUMINOUS WEAR COURSE(BASKETBALL COURT) SF $1.52 2150.00 $3,268.00 0.000 $0.00 3,000.000 $4,560.00 79 2"THICK MN/DOT TYPE 31 BITUMINOUS BASE COURSE(BASKETBALL COURT) SF $1.13 2150.00 $2,429.50 0.000 $0.00 3,000.000 $3,390.00 80 3"THICK MN/DOT TYPE 41 BITUMINOUS WEAR COURSE-FULL DEPTH(TRAIL) SF $1.72 9900.00 $17,028.00 0.000 $0.00 9,900.000 $17,028.00 81 4"THICK PORTLAND CEMENT CONCRETE PAVING SF $6.63 2174.00 $14,413.62 0.000 $0.00 1,566.000 $10,382.58 82 CHAIN LINK SOFTBALL BACKSTOP LS $9,050.00 1.00 $9,050.00 0.000 $0.00 1.000 $9,050.00 83 CHAIN LINK PLAYERS/BACKETBALL FENCE LF $42.81 125.00 $5,351.25 0.000 $0.00 174.826 $7,484.30 84 AGLIME CY $20.64 800.00 $16,512.00 0.000 $0.00 0.000 $0.00 85 PEA GRAVEL(1/2'MINUS) CY $27.18 75.00 $2.038.50 0.000 $0.00 75.000 $2,038.50 86 BASKETBALL PAVEMENT MARKING LS $1,500.00 1.00 $1,500.00 0.000 $0.00 0.000 $0.00 87 PLAY STRUCTURE LS $40,000.00 1.00 $40,000.00 0.000 $0.00 1.000 $40,000.00 88 BIKE RACK EACH $1,216.00 1.00 $1,216.00 0.000 $0.00 1.000 $1,216.00 89 PARK BENCH EACH $928.24 4.00 $3,712.96 0.000 $0.00 4.000 $3,712.96 90 AUSTRIAN PINE-6'HT.(B&B) EACH $300.00 21.00 $6,300.00 0.000 $0.00 28.100 $8,430.00 91 FALL GOLD ASH-2.5"CAL.(B&B) EACH $300.00 9.00 $2,700.00 0.000 $0.00 14.000 $4,200.00 92 AUTUMN BLAZE MAPLE-2.5"CAL.(B&B) EACH $300.00 13.00 $3,900.00 0.000 $0.00 16.000 $4,800.00 93 SPARKLER CRAB-2"CAL.(B&B) EACH $300.00 12.00 $3,600.00 0.000 $0.00 8.000 $2,400.00 94 ARROWWOOD VIBURNUM-36"CONT. EACH $60.00 28.00 $1,680.00 0.000 $0.00 28.000 $1,680.00 95 HENRY KELSEY SHRUB ROSE-24"CONT. EACH $60.00 12.00 $720.00 0.000 $0.00 30.970 $1,858.20 96 SOD SY $2.04 1140.00 $2,325.60 0.000 $0.00 0.000 $0.00 97 SEEDING(INCL FERTILIZER,MULCH&SEED MIX 68A) AC $1,815.60 4.50 $8,170.20 0.000 $0.00 3.710 $6,735.88 98 SEEDING(INCL.FERTILIZER,MULCH&SEED MIX 20A) AC $877.20 0.15 $131.58 0.000 $0.00 1.070 $938.60 TOTAL SILVER POINT PARK CONSTRUCTION-BASE BID $146,047.21 1 $0.00 $129,905.02 TOTAL BASE BID $1,231,266.95 $3,010.92 $755,409.38 Page 4 of 6 Vouche0tail List Ali S�e .-`.+�- +'�„' SP t �a 'PR��.�. � � }�:,?f-`,•. i � .Sc r_�,.�e'n�.bra}�:aa;: w�� ;1''"'�+.. e,N.`'` �;.-.r.� '. ±.,> :*4fc.." ".r,.s�,'°,+.- :tn" , WSB Project: Silver Point Park&Central Park Stormwater Improvement Project By: K Doty Project Location: City of St.Anthony Date: 04/06100 WSB Project No: 1065.30 Voucher No. 9 CHANGE ORDER NO.1-DELETED ITEMS Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description I I I - Ifl3:501 COM MON EXCAVATION CY $5.80 73000.00 -$423,400.00 0.000 $0.00 0.000 $0.00 501 ISPECIAL EXCAVATION CY $7.00 7000.00 -$49,000.00 0.000 $0.00 0.0001 $0.00 IE:TOTAL CHANGE ORDER NO.1-DELETED ITEMS $472,400.00 $0.00 $0.00 CHANGE ORDER NO.1-ADDED ITEMS Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 6. 2105.501 COMMON EXCAVATION(PLAN QUANTITY) CY $5.80 20000.00 $116,000.00 0.000 $0.00 20,000.000 $116,000.00 7 2105.501 SPECIAL EXCAVATION(PLAN QUANTITY) CY 15000.00 $105,000.00 0.000 $0.00 15,000.000 $105,000.00 7.5 2105.501 SPECIAL EXCAVATION(PLAN QUANTITY) CY $9.15 45000.00. $411,750.00 0.000 $0.00 43,695.000 $399,809.25 TOTAL CHANGE ORDER NO.1-ADDED ITEMS $632.750.0011 1 $0.00 $6207809.25 CHANGE ORDER NO.1-NET TOTAL $160,3 .00 $0.00 $620,809.25 50 CHANGE ORDER NO.2-DEDUCT ITEMS Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 7.5 2105.501 SPECIAL EXCAVATION(PLAN QUANTITY) CY $9.15 -1305.00 $11,940.75 0.000 $0.00 0.000 $0.00 19 2531.507 6'CONCRETE DRIVEWAY PAVEMENT SY $32.64 -175.00 $5,712.00 0.000 $0.00 0.000 $0.00 26 0411.603 MODULAR BLOCK RETAINING WALL(2'-6'HEIGHT) SF $15.30 -260.00 -$3,978.00 0.000 $0.00 0.000 $0.00 46 2503.541 36'RC PIPE DESIGN 3006 CLASS V JACKED LF $439.65 -40.00 $17,586.00 0.000 $0.00 0.000 $0.00 TOTAL CHANGE ORDER NO.2-DEDUCT ITEMS 1 $39,216.75 $0.00 $0.00 CHANGE ORDER NO.2-DELETE Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description 84 AGLIME CY $20.64 800.00 F -$16,512.00 0.0001 $0.0011 0.0001 $0.00 TOTAL CHANGE ORDER NO.2-DELETED ITEMS -$16,512.0011 1 $0.0011 1 $0.00 Page 5 of 6 • VoucheOtail List • WSB Project: Silver Point Park&Central Park Stormwater Improvement Project By: K Doty Project Location: City of St.Anthony Date: 04/06/00 WSB Project No: 1065.30 voucher No. 9 CHANGE ORDER NO.2-ADDED ITEMS Contract Contract Completed This Month Total To Date Line Item Unit Unit Price Quantity Total$ Quantity Total$ Quantity Total$ No. Number Description I I I I - 8 2105.507 SUBGRADE EXCAVATION CY $5.50 1119.00 $6,154.50 130.000 $715.00 1,541.000 $8,475.50 9.5 2105.521 GRANULAR BORROW(LV) CY 50 1400.00 $13,300.00 0.000 $0.00 1,750.000 $16,625.00 11 2200.501 AGGREGATE BASE CLASS V TON -$10.97 250.00 $2,742.50 0.000 $0.00 1,286.000 $13,888.02 39.2 1'COPPER WATER SERVICE LF $11.50 52.00 $598.00 0.000 $0.00 52.000 $598.00 39.4 4'WATER SERVICE INSULATION SY $12.60 3.60 $45.36 0.000 $0.00 3.600 $45.36 40 0451.602 GRANULAR FOUNDATION CY $6.50 2000.00 $13,000.00 68.335 $444.18 1,232.335 $8,010.18 45 2503.541 36'RC PIPE DESIGN 3006 CL 11 LF $68.10 36.00 $2,451.60 0.000 $0.00 36.000 $2,451.60 54.5 2501.515 54'F.E.S.WITH SHEETING PILING EACH $6,849.26 1.00 $6,849.26 0.000 $0.00 1.000 $6,849.26 72 0575.605 GEOTEXTILE FABRIC TYPE IV SY $3.10 1700.00 $5,270.00 0.000 $0.00 1,724.000 $5,344.40 76 2104.521 SALVAGE CHAIN LINK FENCE LF $5.10 287.00 $1,463.70 0.000 $0.00 232.000 $1,183.20 77 0557.603 REINSTALL CHAIN LINK FENCE LF $7.65 287.00 $2,195.55 710.977 $5,438.97 710.977 $5,438.97 77.5 SPEC 4"x 12'CONCRETE MAINTENANCE STRIP LF $11.50 165.00 $1,897.50 0.000 $0.00 110.000 $1,265.00 80 3'THICK MN/DOT TYPE 41 BITUMINOUS WEAR COURSE-FULL DEPTH(TRAIL) SF $1.72 4400.00 $7,568.00 0.000 $0.00 1,000.000 $1,720.00 84 AGLIME(RED BALL DIAMOND AGGREGATE-6-DEPTH) I CY $27.54 430.00 $11,842.20 0.000 $0.00 430.000 $11,842.20 TOTAL CHANGE ORDER NO.2-ADDED ITEMS $75,378.17111 1 $6,598:15 $83,736.69 CHANGE ORDER NO.2-NET TOTAL $19,649.42 $6,598.15 $83,736.69 GRAND TOTAL $1,411,266.37 $9,609.07 $1,459,955.30 Page 6 of 6 21 BRC FINANCIAL SYSTEM ST. ANTHONY VILLA_Gi ::��2T2400 16: ChecEc Register GL540R-V06.00 PAGE ,SANK VENDOR CHECK# DATE AMOUNT FIRS FIRSTAR ST. ANTHONY CHECKING 008`7 AIR AS NORTH CENTRAL 11530 03/29/00 51 .61 008227 AIRTOUCH CELLULAR; BELLE 11531 03/29/00 18.72 008638 ALDEN POOL & MUNICIPAL S 11532 03/29/00 193 . 15 007338 AMERICAN EXPRESS 11.533 03/29/00 205.25 005201 AMERICAN STORES 11534 03/29/00 31 .65. .00001 ANDRUSKO/MARY 11535 03/29/00 50.00 - OU°_>216 ANOKA TECHNICAL INS"fITU"I 11536 03/29/00 524 .90 007201 APACHE GROUP 11537 03/29/00 339 .99 000320 BEISSWENGER APPLIANCE 11538 03/29/00 80 .25 008062 BEST BUY 11539 03/29/00 63 .89 007253 BRAKE & EQUIPMENT WAREHO 11540 03/29/00 234. 11 000430 BRIGHTON AUTO ELECTRIC 11541 03/29/00 28.97 .00002 BRITISH LANDSCAPES 11542 03/29/00 9,725 .00 .00003 CAMPION CATERING 11543 03/29/00 1 ,650.00 007386 CASTLE INSPECTION SERVIC 11544 03/29/00 2, 150. 16 007178 D-•ROCK CENTER & SMALL EN 11545 03/29/00 31 .31. 008180 DANKO EMERGENCY EQUIPMEN 11546 03/29/00 108 .00 000800 DAVIES WATER EQUIP CO. 11.547 03/29/00 550. 19 - _ - 0008 DOF�S'E�c4, WHITNEY 11548 03/29/00 1 , 171 .90 008634 DRIVER & VEHICLE SERVICE 11549 03/29/00 27.00 008284 ELECTION SYSTEMS & SOFTW 11550 03/29/00 _ 617 .74 -C�686'3�-FG�h��AL S 11551 03/29/00 176.00 008221 FOSTER,WE_NTZF_LL,HEDBACK, 11552 03/29/00 3,000 .00 .00004 FRATTALLONE 'S HARDWARE 11553 03/29/00 60.07 -- 0503�2� 11554 6�T 9/b0 52 .59 001030 G & K SERVICES 11.555 03/29/00 242. 17 001145 GLENWOOD INGLEWOOD 11556 03/29/00 64.34 - ----00f23�-GOPRE�3l"fi'fE-�hTE�ALt 1 i57 �29/OC) 19.25 007059 GOVERNMENT TRAINING SF_RV 11558 03/29/00 383 .00 001410 HARMON GLASS 11559 03/29/00 395.76 - -----OZ}0420-- AFM - .g 3-s.SIEF - - .00005 HENNEPIN COUNTY 11561 03/29/00 249.00 008636 HENNEPIN COUNTY ENVIRONM 11562 03/29/00 249 .00 -- 00836 EPTff-CUU NTY-TREE 72Vt0-0- - 008432 HENNEPIN COUNTY TREASURE 11564 03/29/00 30 .23 - 007143 LARSON/ROGER A 11565 03/29/00 170.20 = ---0020- E-SIIFOFTBFSI�TSFF� 8�- 008255 LUCENT TECHNOLOGIES, INC 11.567 03/29/00 25.50 - .00006 LYNN & ASSOCIATES 11568 03/29/00 4,280.00 --M AZUUEEN-EGUI F M H\lT- -- 002130 MAMA 11570 03/29/00 16.00 - 008197 MCI WORLDCOM 11571 03/29/00 72. 19 ---ao-4271 MEUTA-O _ FY57E 0 - - 007129 MEDTOX 11573 03/.29/00 46.00 008455 METRO ATHLETIC SUPPLY, I 11574 03/29/00 450.92 00827+5-METR0-F2R 7 --72--07- -: 002360 MN CONWAY FIRE & SAFETY 11576 03/29/00 27.70 - 007356 MOORE-SYKES/KIM 11577 03/29/00 103. 13 22 BRC FINANCIAL SYSTEM ST. ANTHGiuY vILLF-I sl�l T2272Z-Oa -Check Register GL540R-VO6.00 PAGE -ANK VENDOR CHECK# DATE AMOUNT FIRS FIRSTAR ST. ANTHONY CHECKING ---�i5$E8�-�E"fCrNT;INTT=R - 178 03/29/00 1 ,941 .60 - 008635 NEWSTRIPE, INC . 11.579 03/29/00 246. 14. 002680 NORTHERN STATES POWER 11580 03/29/00 11 , 106.26 5TfFF`rZ`E-�SEF 1 1581 0 3/29/O 0 8 6'5.7 7q- 005168 OHL/JOHN 11582 03/29/00 489 .77 - 008528 PACE ANALYTICAL SERVICES 11583 03/29/00 270.00 �C1 8�d PETTY­CArS'9=FTfT9'`R--5T. 29/00 136 .85 --- 008274 PITNEY BOWES 11585 03/29/00 148.46 008462 RAMSEY COUNTY 11586 03/29/00 11 .28 -0-0$4773 R-A S 7--��9/ 629—. 12.--003350 SEH/RCM 11588 03/29/00 26,690.30 008042 SIGNS BY NORTHLAND 11589 03/29/00 24.80 -------0'0-82-fz� —SNYDEFF-D-RITG -- .00001 SUPERIOR SHORES RESORT 11591 03/29/00 152. 16 008626 SURPLUS SERVICES 11592 03/29/00 105.70 -- 003560 TRACY PRINTING 11594 03/29/00 380 .70 007330 TRI STATE BOBCAT, INC . 11595 03/29/00 216.03 --------O'Oy�8T- TWIN--CTfY-T ��5 2 008372 U S WEST INTERACT SERVIC 11597 03/29/00 130.00 002700 US WEST COMMUNICATIONS 11598 03/29/00 2,035.78 --0 G3 70.0- .Vl KTT\TG-I MD`USTRTAL C E1Nf EH 15 i- 004494 WASTE MANAGEMENT - BL_AIN 11600 03/29/00 260.77 008273 WSB & ASSOCIATES, INC . 11601 03/29/00 42,384.80 - -- -- -008493 -YOUNGDAF[--MMPANTF9-- FIRSTAR ST. ANTHONY CHECKING 119,535.53 # 23 FiRC INANCIAL SYSTEM ST. ANTHONY VILLA( 4 /2000 14: Cf.eck: Register GL540R-VO6.00 PAGE BANK VENDOR CHECK# DATE AMOUNT FIRS FIRSTAR ST. ANTHONY CHECKING I .00001 AARCEE PARTY 11605 04/12/00 258.65 _ 008639 ADVANCED PROFESSIONAL SE 11606 04/12/00 390.00 008227 AIRTOUCH CELLULAR, BELLE 1160'7 04/12/00 376.26 008268 AMERICAN PAYMENT CENTERS 11608 04/12/00 75.00 008450 ANIMAL CONTROL SERVICES, 11609 04/12/00 347 .36: 008511 AT & T WIRELESS 11610 04/12/00 62.32 008062 BEST BUY 11611 04/12/00 267 . 14 008153 BOB 'S PERSONAL COFFEE SE 11612 04/12/00 55.48 000535 BUREAU OF CRIMINAL APPRE 11613 04/12/00 80.00 000556 C C SHARROW CO INC 11614 04/12/00 42. 16 : - 007386 CASTLE INSPECTION SERVIC 11615 04/12/00 2,871 . 13 000610 CATCO CLUTCH & TRANS SVC 11616 04/12/00 50.59 004065 CENTRAL LOCK & SAFE CO 11617 04/12/00 172.05 000660 CITY OF COLUMBIA HEIGHTS 11618 04/12/00 348.60 008577 CITY OF ST. PAUL 11619 04/12/00 90.00 T_ .00002 CONCEPT SEATING, INC. 11620 04/12/00 982.00 008358 CUSTOM TRUCK ACCESSORIES 11621 04/12/00 15.00 000800 DAVIES WATER EQUIP CO. 11622 04/12/00 225.78 000820 DORSF_Y & WHITNEY 11623 04/12/00 1 ,070.83 005048 DPC INDUSTRIES INC 11624 04/12/00 6.00 _ 008411 DRIVER & VEHICLE SERVICE 11625 04/12/00 37.50 =-; 007381 EASTSIDE AUTO 11626 04/12/00 79.88 008609 FIRSTAR BANK 11627 04/12/00 1 ,023.52 001025 G & K SERVICES 11628 04/12/00 65.36 001030 G & K SERVICES 11629 04/12/00 433 .94 001180 GOODIN COMPANY 11630 04/12/00 7. 17 0081_91 _ HAL_ET/JEFFREY 11631 04/12/00 44.66 001420 HAWKINS WATER TREATMENT 11632 04/12/00 349.37 -{ .00004 HCMC EMS EDUCATION 11633 04/ 12/00 80.00 .00003 CNTY TREASURER _ _-_ 11634 04/12/00 2,570.88 .371. 005017 HENNEPIN COUNTY TREASURE 11635 04/12/00 771 .50 ' 008365 HENNEPIN COUNTY TREASURE 11636 04/12/00 25.00 008252 HOME DEPOT-GECF 11637 04/12/0() 178.48 008444 I .T.L. PATCH COMPANY, IN 11638 04/12/00 255.77 H 007102 JOHNSON/RICHARD 11639 04/12/00 66.00 -L .00005 KAGOL/ANDY 11640 04/12/00 40.00 .00006 LAW ENFORCEMENT TACTICAL 11641 04/12/00 750.00 i 008229 LOFFLER BUSINESS SYSTEMS 11642 04/12/00 950.50 G 009641 MARKEL/EDWARD 11643 04/12/00 50.50 002240 METRO COUNCIL ENVIRONMEN 11644 04/12/00 30,324.00 008178 METRO SALES INC . 11645 04/12/00 87.66 007835 METROCALL 11646 04/12/00 45.34 i 002280 MIDWEST ASPHALT CORP 11647 04/12/00 59.48 008642 MINNESOTA OSH DIVISION 11648 04/12/00 840.00 J 008269 MINNESOTA SHREDDING LLC 11649 04/12/00 _ 54.00 008280 MINNESOTA STATE TREASURE 11650 04/12/00 299.93 008198 MORNSON/MICHAEL 11651 04/12/00 355.88 008282 NETLINK INTERNATIONAL 11652 04/12/00 3,760.00 24 BRC FINANCIAL SYSTEM ST. ANTHONY VILLA_ 4/04/2000 14: ChecE: Register GL540R—V06.00 PAGE HANK VENDOR CHECK# DATE AMOUNT _! FIRS FIRSTAR ST. ANTHONY CHECKING .� 008326 NEWMAN TRAFFIC SIGNS 11653 04/12/00 150.91 _ 000045 OFFICE DEPOT 11654 04/12/00 515.46 005123 OLSON/JAY 11655 04/1.2/00 _ 100.55 008640 OSELL'S CUSTOM FRAMES 11656 04/12/00 1 ,581 .53 _{ 008631 PARTS PLUS ROSEVIL_LE 1.1657 04/12/00 19.62. .00007 PATROL HIKE SYSTEMS INC . 11658 04/12/00 _ 341 .47 008594 PETERBIL_T NORTH 11659 04/12/00 25. 16 _ 008271 PLETSCHER 'S GREENHOUSE I 11660 04/12/00 74.23 007057 PRAXAIR 11661 04/12/00 17.60 008462 RAMSEY COUNTY 11662 04/12/00 16.99 .00008 REGIONS HOSPITAL_ 11663 04/12/O0 146.00 008428 RESERVE OFFICER TRAINING 11664 04/12/00 100.00 _ 005293 ROAD RUNNER 11665 04/12/00 17.50 003315 SERCO LABORATORIES 11666 04/12/00 1 ,200.00 008042 SIGNS BY NORTHLAND 11667 04/1.2_/O0 _ 21 .71 i- .00001 SPL INTEGRATED SOLUTIONS 11668 04/12/00 373.25 005285 SROGA'S 11669 04/12/00 279.03 _ 007072 ST ANTHONY CHAMBER OF CO _ 11670 04/12/00 26.00 003490 STREICHER 'S 11671 04/12/00 1 , 179.30 007337 TIMESAVER OFF SITE SECRE 11672 04/12/00 177.00 003560 TRACY PRINTING 11673 04/12/00 _ 202.20 .00009 TRAFFIC CONROL CORP. 11674 04/12/00 2,396.25 007341 U.S. TIRE_ & EXHAUST 11675 04/12/00 26. 11 008336 UNITED ELECTRIC COMPANY 11676 04/12/00 73.23 002700 US WEST COMMUNICATIONS 11677 04/12/00 3,596.04 005298 WARNING LITES OF MN 11678 04/12/00 48.00 _008273 _WSB & ASSOCIATES, INC . 11679 04/12/00 11 ,005.25 000830 ZEE MEDICAL SERVICE 11680 04/12/00 76.57 FIRSTAR ST. ANTHONY CHECKING _ _75, 179.63 -x i ' 25 BRC FINANCIAL SYSTEM ST. ANTHONY VILL.Ar-. --iW7237-2Z)If0--T-1 : -C i e c :: R a g i s e r CiL5 OF2=V06.00 PAGE HANK VENDOR CHECK#- DATE --- _ AMOUNT - LIAR LIQUOR CHECKING ACCOUNT 0-08313 ACE-RIN79- RAMYS-DUTSTR 16T(56 03/2 /OC)--7-- - 004225 ALL.IANT FOODSERVICE 16307 03/29/00 1 ,573.31. 004293 BELLBOY CORP. 16308 03/29/00 6,080 .80 --------C10-ri•ObS- Z:ENTR�I�CtTCT( E-� 1309 C)3/29/00 109. 4c? --- 004087 CITY PAGES 16310 03/29/00 468 . 00 004107 COMPTON 'S COMMERCIAL CLN 16311 03/29/00 2,445.95 m3TF-ryOC) 355.0-6---- 008437 DIRECTV 16313 03/29/00 37.21. 004120 EAGLE WINE_ CO 16314 03/29/00 1 , 182. 14 --------008S63Ef�7�t3NFtEFIT�-REAL�1"Ff�-S�- �63j�i �)3T2�'%CEO 85 v 00 --- 004143 FIRST CONCORD FINANCIAL_ 16316 03/29/00 1 , 178 . 14. 004142 FOCUS NEWS 16317 03/29/00 773.25 -- ------OCS�r 14-1----FRTTZ-COff c.9 7F -4-,6'-'-;5.56 004,157 GETTMAN HOWIE, INC. 16319 03/29/00 90.45 001180 GOODIN COMPANY 16320 03/29/00 2. 10 ------._---004 f72-—FM-P ---- 004175 GRIGGS COOPER & CO INC 16322 03/29/00 33,756 .52 004201 HE:GGIES PIZZA 1.6323 03/29/00 110.80 - - - ---0-08bI7-----FfINNE RAfTP7WA7NE -- 008252 HOME DEPOT-GECF' 16325 03/29/00 65.22' 004205 HOME_ JUICE CO 163 26 . 03/29/00 35. 10 - ---00-4�c2-0---�OF1hT5Q1�RII6-CrC� --3�?27��372zi'7Z�0- �4-,005 0 5�---- 004218 JOHNSON PAPER & SUPPLY C 163 28 03/29/00 434 . 45 008536 MARKETING INCENTIVES 16329 03/29/00 252.00 --- -004271- MEDI -ONE —1�:s0 0 0� i7s��2- 0042.72 METZ BAKING CO 16331 03/29/00 201 .23 004299 MPLS. OXYGEN CO. 16332 03/29/00 8.98 - --00 ,-334- 'rIORTHEA -- f-5333--(73729TOO----- -16-8-.-3C)- 002680 NORTHERN STATES POWER 16334 03/29/00 3, 101 .90 004339 NTN COMMUNICATIONS INC 16335 03/29/00 701 .50 ------'-0000-45---OFFICE-:DEPOT-- --.333-6 3 2.970 - - - r,TrC� 004345 OLD DUTCH FOODS INC 16337 03/29/00 89.76 004354 PAUSTIS '& SONS 16338 03/29/00 2, 117.44 -------00450 P`HTLTIPS-WINE-W-SFsI --T6339-0-3729/00 5�---- 004376 PRIOR WINE CO 16340 03/29/00 5,486.72 004385 . QUALITY WINE CO 16341 03/29/00 19,683.47 INC . 371 97-CM t>�.ou 002380 RELIANT ENERGY . MINNEGASC 16343 03/29/00 656. 17 004466 SYSCO-MINNESOTA- 16344 03/29/00 1 ,773.64• -------007,�r68 TOML-RELiIS"FER-SYSTE 63 45 0 729- 22-1Y- 004480 TWIN CITY FILTER SERVICE 16346 03/29/00 111 .72 OOA-481 TWIN CITY JANITOR SUPPLY 16347 03/29/00 35.68 ------OOtr9c-rt1-S-�C1E'S"t`COMMC7N�Ci^�TTOIV 48= 2T� 008219 US WEST DEX 16349 03/29/00 801 .20 003710 VAN O LITE INC 16350 03/29/00 95.68 004" -c r7---WTASTE--rMrA=3-MENT-=JBLAI1V -- I 5-r-0=97-0 -327?+3 008493 YOUNGDAHL_ COMPANIES 16352 03/29/00 189.00 t:-rGUOR-C:t4EC-KT G -ArC W ST`O aB- _ BRC FINANCIAL_ SYSTEM ST. ANTHONY VI'LL.AGE /31/2000 10: Check: Register GL540R--VO6.00 PAGE BANK VENDOR CHECK# DATE AMOUNT LIAR LIQUOR CHECKING ACCOUNT 003160 FIRSTAR ST ANTHONY BANK 16021 03/31/00 157.000.00 003160 FIRSTAR ST ANTHONY BANK 16022 03/31/00 15,000.00 008616 _MILTON 'S PLAYHOUSE 16023 03/31/00 _ 350.00 004143 FIRST CONCORD FINANCIAL 16024 03/31/00 457.54 003160 FIRSTAR ST ANTHONY BANK 16025 03/31/00 11 ,511 .76. 000670 CITY COUNTY CREDIT UNION 16026 03/31/00 _ 485.00 000055 AETNA LIFE & CASUALTY 16027 03/31/00 143.52 004.208 I C M A RETIREMENT TRUS 16028 03/31/00 265.00 _ 00_8313 MN CHILD SUPPORT PYMT CF_ 16029 03/_31/00_ _ __ 416. 13 004380 PUBLIC EMPLOYEE RETIREME 16030 03/31/00 1 ,711 .29 004233 LMCIT % BERKLEY RISK SE 16031 03/31/00 147.20 004318 NAT FINANCIAL INS CO 16032 03/31/00 _ 9.50 .00001 MINNESOT DEPARTMENT OF 16033 03/31/00 560.00 003160 FIRSTAR ST ANTHONY BANK 16034 03/31/00 15,000.00 008308 _ PERRY, LAWRENCE E. 16035 03/31/00 _ _ 75.00 008523 COMER/MIKE 16036 03/31/00 370.00 003160 FIRSTAR ST ANTHONY BANK 16037 03/31/00 11 ,737 .37 000670 CITY , COUNTY CREDIT UNION 16038 03/31/00 __ 485.00 000055 AETNA LIFE= & CASUALTY 16039 03/31/00 143.52 004208 I C M A RETIREMENT TRUS 16040 03/31./00 265.00 008313 MN CHILD SUPPORT PYMT CE 16041 03/31/00, 416 . 13 004380 PUBLIC EMPLOYEE RETIREME 16042 03/31/00 1 , 835.33 002850 MEDICA CHOICE 16043 03/31/00 3,016.45 008289 NC:PE:RS LIFE INSURANCE 16044 03/31/00 __ 36.00 000_710 PRUDENTIAL_ LIFE INSURANC 16045 03/31/00 4.1 .00 004376 PRIOR WINE CO 16046 03/31/00 25.70 004498 UNUM LIFE INSURANCE COMP 16047 03/31/00 _ _ 5.85 003160 FIRSTAR ST AhITHOhiY BANK 16048 03/31/.00 10,000.00 003160 FIRSTAR ST ANTHONY BANK 16049 03/31/00 151000 .00 008308 PERRY, LAWRENCE E. 16050 03/31/00 _ _1.50.00___ C�08b33 FATT CITY 16051 03/31/00 350.00 008308 • PERRY, LAWRENCE E. 16052 03/31/00 150.00 008523 COMER_/MIKE _ 16053 03/31/00 __ 370 .00 003160 FIRSTAR ST ANTHONY BANK 16054 03/31/00 15,000.00 003160 FIRSTAR ST ANTHONY BANK 16055 03/31/00 81000.00 004.4.01 ST.A.L.IQUOR #1 . PC 16056 03/31/00 __ _ 236.42 003160 FIRSTAR ST ANTHONY BANK 16057 03/31/00 12,217 .87 000670 CITY COUNTY CREDIT UNION 16058 03/31/00 485.00 000055 AETNA LIFE & CASUALTY 16059 03/31/00 143.52_ 004208 I C M A RETIREMENT TRUS 16060 03/31/00 265.00 008313 MN CHILD SUPPORT PYMT CE 16061 03/31/00 416. 13 004380 PUBLIC EMPLOYEE RETIREME 16062 03/31/00 1 ,836.28 003160 FIRSTAR ST ANTHONY BANK 16063 03/31/00 _7,000.00 003160 FIRSTAR ST ANTHONY BANK . 16064 .03/31/00 15,000'.00 008308- PERRY, LAWRENCE_ E. 16065 03/31/00 75.00 008522 TERRAPLANE BLUES ELAND 16066 03/31/00 325.00 LIQUOR CHECKING ACCOUNT 166,529.51 ' 27 BRC FINANCIAL SYSTEM ST. ANTHONY VILLAC -0 4-/1057"200 %zL-5-40R=VO$:OEY-PAGE BANK VENDOR CHECK# DATE AMOUNT LIAR LIQUOR CHECKING ACCOUNT -f�-&-T-W 2-RE-L-E-3S-SE R i6 04/12/00 --29-. 1-4 004225 ALL.IANT FOODSERVICE 16354 04/12/00 1 , 100.31 004015 AMERIPRIDE LINEN ' 16355 04/12/00 805.80 ----00- 93----BELitBf}Y-CflRP. �5b-rtY4�`i�/`O , 7-05 - 004065 CENTRAL LOCK & SAFE CO 16357 04/12/00 74.49 004080 CHISAGO LAKES DIST. CO. , 16358 04/12/00 3,841 .35 4085 C-I-T-Y-OF-ST WTH©N 0 38-.crtY 004087 CITY PAGES 16360 04/12/00 234.00 004095 COCA COLA BOTTLING 16361 04/12/00 1 ,922.57 ------004120 -EAGLE--WINE-COb 7:85 004125 EAST SIDE BEVERAGE CO 16363 04/12/00 59,391 .90 004130 ECOLAB 16364 04/12/00 149.05 ---Oa4-t4-1----F-R-I-TZ-CQMPANYY I-N . i`(K)- -57OSb:1-2 001030 G & K SERVICES 16366 04/12/00 105.30 004157 GETTMAN HOWIE, INC . 16367 04/12/00 183.70 004172 -GRAPE-BE�31\Il\f-IhiGS;I-NC. * .-40 004175 GRIGGS COOPER & CO INC 16369 04/ 12/00 9,089 .62 004201 HEGGIES PIZZA 16370 04/12/00 152.00 &6-17- HlNNl=NKAMP-/WAYN 3.50 004207 HOHENSTEIN'S, INC 16372 04/12/00 3,854.30 008252 HOME DEPOT-GECF 16373 04/ 12/00 238. 17 • t6314 047t2700 47 " - 004220 JOHNSON BROS. LIQ. 16375 04/12/00 11 , 160.75 004218 JOHNSON PAPER & SUPPLY C 16376 04/12/00 14.32 -- 004234-- --KtJE�HFf2-D I�iT�2�PttTfNCr-C6 - -7-�04t2ffYE ,° 5:06 002040 L.ILLIE SUBURBAN NEWSPAPE 16378 04/12/00 200.00 004265 MARK VII SALES INC 16379 04/12/00 25,326.07 -- ---00427-2---METZ-BAKING--CO-- b3 58-- 004345 Ol_D DUTCH FOODS INC 16381 04/12/00 81 .36 004354 PAUSTIS & SONS 16382 04/12/00 1 ,012.65 —flO4 355---PE-Ps1-COLA--C-OMPANN 004360 PHILLIPS WINE & SPIRITS 16384 04/12/00 6, 159.05 004376 PRIOR WINE CO 16385 04/12/00 1 ,682.25 --004385QUAL-ITS-WIN 6-a$ ' 22'95 008597 R.D. HANSON ASSOC . ; INC . 16387 04/12/00 133.90 004393 RON 'S ICE 16388 04/12/00 301 .70 -----00,4466 SY'SED-M-li\INESOT , 004468 TOTAL REGISTER SYSTEMS 16390 04/12/00 130.94 .00001 UNIVERSAL LIGHTING CO 16391 04/ 12/00 194.40 .- 00861-5---VINTAGE--ONE-WINE-s;IN . — LIQUOR CHECKING ACCOUNT 183,678.28 # fib • MEMORANDUM DATE: April 6, 2000 TO: Michael Morrison, City Manager FROM: Connie Kroeplin, City Clerk ITEM: NEW VOTING TABULATORS History Last year the Hennepin County Board of Commissioners approved the purchase of new voting tabulators for a countywide optical scan voting system. Under the Hennepin County Purchasing Agreement, the County has purchased over 500 voting tabulators for each precinct in Hennepin County and backups. Current Status Hennepin County will lease to cities the new voting tabulators (St. Anthony would receive 4) and cities will turn over to the County the old Optech HIP (4). Because St. Anthony is in two counties, it is my understanding that we will surrender all four Optech III tabulators and Hennepin County will code the memory pack for St. Anthony's Ramsey County precinct. Ramsey County does not anticipate purchasing new voting equipment until at least 2001. Under the Lease Agreement with Hennepin County, the County will furnish cities with the new tabulators and cities will pay for the maintenance commencing in January, 2002 at a cost of $125.00 per machine annually ($500.00). This cost is approximately half of what we are currently paying. RECOMMENDATION Approval of Resolution 00-026 relating to leasing election machines by the City from Hennepin County. • 29 Agreement No. A08280 rHENNEPIN COUNTY/CITY OF ST ANTHONY LEASE AGREEMENT THIS AGREEMENT, made by and between the COUNTY OF HENNEPIN and the CITY OF ST ANTHONY, both political subdivisions of the State of Minnesota, hereinafter referred to as the"County" and the"City" respectively. For purposes of this Agreement, the address of the County is A2300 Government Center, Minneapolis, Minnesota 55487 and the address of the City is 3301 Silver Lake Road, St Anthony, Minnesota 55418. WITNESSETH WHEREAS,the Hennepin County Board of Commissioners in Resolution Number 99-6- 426 authorized the purchase of election equipment (hereinafter "Election Equipment") for a countywide optical scan voting system, election hardware and services through the State of Minnesota Cooperative Purchasing Agreement; and WHEREAS, the County pursuant to Minn. Stat. § 383B.145, Subd. 9 may transfer property to the City for its use; and • WHEREAS, the County desires to lease new Election Equipment to the City for use in all 'City elections. NOW THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the County and the City agree as follows: Section 1 SCOPE OF AGREEMENT 1.1 The County hereby leases to the City at the cost identified below and subject to the terms and conditions of this Agreement, and the City hereby agrees to lease from the County Election Equipment identified as: one (1) Model 100 Optical Scan Precinct Count Unit (including two (2)PCMIA memory cards, one (1) Model 100 metal ballot box, one (1) Model 100 hard cover carrying case, and one (1) Model 100 soft cover carry case) for each precinct contained within the City. The County may additionally lease to the City and the City may lease from the County one (1) Model 100 Optical Scan Precinct Count Unit and related items identified above for each backup Optech IIIP Precinct Count Unit transferred to the County by the City for trade-in value. • s® Section 2 • OWNERSHIP 2.1 The City acknowledges that the County owns the Election Equipment and that the City is authorized to use said Election Equipment for official election related purposes. Use of the Election Equipment for.any other purpose is strictly prohibited absent express written consent of the County. 2.2 The City acknowledges and agrees that the Election Equipment may contain proprietary and trade secret information that is owned by Election Systems and Software (ESS) and is protected under federal copyright law or other laws, rules, regulations and decisions. The City shall protect and maintain the proprietary and trade secret status of the Election Equipment. Section 3 HANDLING OF EQUIPMENT AND INDEMNIFICATION 3.1 The City shall be responsible for the Election Equipment while it is in the City's custody. The City either through insurance or a self-insurance program shall be responsible for all costs, fees, damages and expenses including but not limited to personal injury, storage, • damage, repair and/or replacement of the Election Equipment while this contract is in effect, consistent with the City's defense and indemnity obligations contained in Section 5.6 herein. Section 4 TERM, TERMINATION 4.1 The City and the County agree that this Agreement is in effect during the period commencing upon signature by the County and terminating when the City and County mutually agree that the equipment will no longer be used for the City's elections, unless terminated sooner by either party with cause upon seven (7),calendar days' written notice to the other. Section 5 OTHER TERMS AND CONDITIONS 5.1 No Waiver. No delay or omission by either party hereto to exercise any right or power occurring upon any noncompliance or default by the other party with respect to any of the • terms of this Agreement shall impair any such right or power or be construed to be a 2 31 waiver thereof unless the same is consented to in writing. A waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be observed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any covenant, condition, or agreement herein contained. All remedies provided for in this Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies available to either party at law, in equity, or otherwise. 5.2 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 5.3 Entire Agreement. This Agreement constitutes the entire agreement between the parties, and there are no understandings or agreements relative hereto other than those - that are expressed herein. No change, waiver, or discharge hereof shall be valid unless in writing and executed by both parties. 5.4 No Assignment. Neither party shall assign, sublet or transfer this Agreement, either in whole or in part, without the prior written consent of the other party, and any attempt to do so shall be void and of no force and effect. 5.5 THE CITY AGREES THAT THE COUNTY IS FURNISHING THE ELECTION EQUIPMENT ON AN "AS IS" BASIS, WITHOUT ANY SUPPORT WHATSOEVER,AND WITHOUT REPRESENTATION OR ANY EXPRESS OR IMPLIED WARRANTIES, OTHER THAN THOSE PROVIDED BY ESS, • INCLUDING BUT NOT IN ANY MANNER LIMITED TO, FITNESS FOR PARTICULAR PURPOSE,MERCHANTABILITY OR THE ACCURACY AND COMPLETENESS OF THE ELECTION EQUIPMENT. THE COUNTY'S SOLE LIABILITY AND THE CITY'S EXCLUSIVE REMEDY FOR ANY SUBSTANTIAL DEFECT WHICH IMPAIRS THE USE OF THE ELECTION EQUIPMENT FOR THE PURPOSE STATED HEREIN SHALL BE THE RIGHT TO TERMINATE THIS AGREEMENT. THE COUNTY DOES NOT WARRANT THAT THE ELECTION EQUIPMENT WILL BE ERROR FREE. THE COUNTY DISCLAIMS ANY OTHER WARRANTIES,EXPRESS OR IMPLIED, RESPECTING THIS AGREEMENT OR THE ELECTION EQUIPMENT. 5.6 In no event shall the County be liable for actual, direct, indirect, special, incidental, consequential damages (even if the County has been advised of the possibility of such damage) or loss of profit, loss of business or any other financial loss or any other damage arising out of performance or failure of performance of this Agreement by the County. The County and the City agree each will be responsible for their own acts and omissions under this Agreement and the results thereof to the extent authorized by law and shall • defend, indemnify and hold harmless the other party for such acts. Each party shall not 3 32 be responsible for the acts, errors or omissions of the other party under the Agreement and the results thereof. The parties' respective liabilities shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This paragraph shall not be construed to bar legal remedies one party may have for the other party's failure to fulfill its obligations under this Agreement. 5.7 Notice. Any notice or demand shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: To the City: (Name) City of St Anthony 3301 Silver Lake Road St Anthony, MN 55418 To the County: Hennepin County Administrator A-2300 Government Center(233) Minneapolis, MN 55487-0233 Copy to: Patrick H. O'Connor Director, Taxpayer Services Department A-600 Government Center(060) Minneapolis, MN 55487-0060 • 5.8 Audit Provision. Both parties agree that either party,the State Auditor, or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the other party and involve transactions relating to this Agreement. Such materials shall be maintained and such access and rights shall be in force and effect during the period of the contract and for six (6) years after its termination or cancellation. 5.9 Whereas Clauses. The matters set forth in the"Whereas" clauses on page one of this Agreement are incorporated into and made a part hereof by this reference. 5.10 Survival of Provisions. It is expressly understood and agreed that the obligations and warranties of the City and County hereof shall survive the completion of performance and termination or cancellation of this Agreement. 5.11 Authority. The person or persons executing this Lease Agreement on behalf of the City and County represent that they are duly authorized to execute this Lease Agreement on behalf of the City and the County and represent and warrant that this Lease Agreement is a legal, valid and binding obligation and is enforceable in accordance with its terms. • 4 33 5.12 For use of the Model 100 Optical Scan Precinct County Units, the City shall: • a. Pa y County the Coun the amount of One Hundred dollars ($100) per Model 100 Optical Scan Precinct Count Unit upon delivery to the City of said equipment; OR b. Convey to the County Optech IIIP Precinct Count Units equal in number to the number of Model 100 Precinct Count Units delivered to the City. The City makes no implied or express warranties.concerning the equipment, and the County will accept the Optech IIIP Precinct Count Units if.each is in reasonable working condition. 5.13 Maintenance Agreement. The County will enter into a Maintenance Agreement with Election Systems& Software, Inc., for maintenance of the City equipment at the expiration of the Warranty Period, determined to be December 31, 2001. The City shall obtain the services furnished by the Maintenance Agreement directly from Election Systems& Software, Inc.. The annual fee for said Maintenance Agreement shall be One Hundred Twenty-five dollars ($125) per unit, and any increase in the fee shall not exceed three percent (3%) of the prior two (2) year Maintenance Agreement with the County. The City shall reimburse the County for the County's out-of-pocket costs in securing the Maintenance Agreement at the time of renewal of said agreement by the County. Payment by the City shall be made within thirty-five (35) days of receipt of invoice. • 5.14 Program Service. The County shall, without charge, provide programming services prior to each time the City uses the Election Equipment. Service for the accumulation of election results may be made available at the discretion of the County. 5.15 Inspection and Return of Equipment. The County shall have the right to enter into and upon the premises where the Election Equipment is located for the purposes of inspecting the same or observing its use. On an annual basis, during the term of this Agreement, the City shall comply with the County's request for verification of Election Equipment inventory. Upon termination of this Agreement, the city shall forthwith deliver the Election Equipment to the County or its designee, complete and in good order and working condition. The City shall be responsible for all costs, including but not limited to shipping,related to the repair or replacement of lost, stolen, destroyed or damaged Election Equipment. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK • 5 34 COUNTY BOARD APPROVAL • CITY,having signed this contract, and the Hennepin County Board of Commissioners having duly approved this contract on the 3rd day of August, 1999, and pursuant to such approval,the proper County officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. Approved as to form COUNTY OF HENNEPIN STATE OF MINNESOTA By: Assistant County Attorney Chair of Its County Board Date: And: Assistant/County Administrator Approved as to execution ATTEST: Deputy/Clerk of County Board Assistant County Attorney Date: CITY OF ST ANTHONY • Approved as to form B PP :Y Mayor By: City Attorney City Clerk/City Manager Date: 6 35 • CITY OF ST. ANTHONY RESOLUTION 00-026 A RESOLUTION APPROVING A LEASE AGREEMENT WITH HENNEPIN COUNTY FOR ELECTION EQUIPMENT WHEREAS, Hennepin County purchased election equipment for a countywide optical scan voting system; and WHEREAS, the County desires to lease the new Election Equipment, which includes four new voting tabulators and accompanying software to the City of St. Anthony for use in all City elections. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the Hennepin County/City of St. Anthony Lease Agreement attached hereto, relating to election equipment, and contingent upon an agreement between Ramsey and Hennepin Counties as to memory pack coding for all three precincts being performed by Hennepin County . Adopted this day of , 2000. Mayor ATTEST: City Clerk Reviewed by Administration: City Manager VIII. PUBLIC HEARINGS. A. 291h Avenue NE Sidewalk, Lighting and Landscape Improvements (Resolution 00-028). 36 CITY OF ST. ANTHONY NOTICE OF HEARING 29TH AVENUE NE STREET AND UTILITY IMPROVEMENTS NOTICE IS HEREBY GIVEN that the St. Anthony City Council will hold a public hearing on Tuesday, April 11, 2000 at 7:00 PM or as soon thereafter as possible, in the Council Chambers of the City Hall, 3301 Silver Lake Road, to receive public input on a proposed plan on sidewalk, lighting and planting improvements proposed to be made in conjunction with the street and utility improvements to 29`'Avenue NE. Michael J. Mornson City Manager Publish: Bulletin March 29, 2000 37 06-029-23 33 James D. Hill rQ:efts,.{tl�n-:ass�:: �::..:>:.:::.:>::.>.. 2901 Roosevelt Street St. Anthon y, MN 55418 Thomas Reiners, Jr. 0010 James & Margaret Hofstede 0011 Thomas Shaffer 0012 2505 - 29`h Avenue NE 2509 -29`h Avenue NE 2513 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Marian Marinen 0013 Karen Sagedahl 0014 Theresa Benik 0015 2545 - 29`h Avenue NE 2549 - 29`h Avenue NE 2555 - 29th Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Leonard Toth 0049 Donna Remes 0050 2900 Roosevelt Street 2901 Stinson Boulevard 06-029-23 34 St. Anthony, MN 55418 St. Anthony, MN 55418 Grace Squires 0089 Harriet Millay 0090 Olive Weatherman 0091 2601 - 29`h Avenue NE 2611 - 29`h Avenue NE 2613 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Kathleen Horan 0092 John & Julie Kimbllin 0096 Helen Erickson 0097 2701 - 29`h Avenue NE 2705 - 29`h Avenue NE 2713 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Irma Abraham 0100 Frank & Jane Hennessy 0102 Timothy & Heidi Sawyer 0104 2721- 29`h Avenue NE 2805 - 29`h Avenue NE 2809 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Lowell Peterson 0107 Richard Bonde 0109 Ed S. & John R. Matelsky 0111 2813 29`h Avenue NE 2817 - 29`h Avenue NE 2901 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Eugene Anderson 0112 William Tefft 0114 Brian Sandberg 011E 2905 - 29`h Avenue NE 2909 - 29`h Avenue NE 2913 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 5541.8 . Hai & Hung Quan 0027 James & Michelle Schramm 002E 06-029-23 43 2900 Rankin Road 3305 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 38 Delores Van Vickle 0029 Richard & Mary Perrin 0030 James & Kathryn Ledwein 0031 301 = 29`h Avenue NE 3217 - 29' Avenue NE 3213 - 29`h Avenue NE Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Robert& Judyth Monio 0032 Joyce Arnold 0033 L. Irving Peterson 0052 3209 - 29`h Avenue NE 3205 - 291h Avenue NE 2900 Crestview Drive St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 . Paul Vahle 0053 Violet Shabaz 0054 James & Catherine Colstad ..0055 3101 - 29`h Avenue NE 3013 - 29th Avenue NE 3009 - 29' Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN_ 55418 John Samuelson 0056 Robert & Geralda Davies 0057 Berneice Babcock 0128 3005 - 29`h Avenue NE 3001 - 29`h Avenue NE 2901 Crestview Drive St..Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Brad & Heidi Keil 0003 Perry Peterson 0005 07-029-23 12 3216 - 29`h Avenue NE 3212 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 William Callen 0007 John & Ilze Grotans 0008 Virginia Peters 0009 3204 - 29`h Avenue NE 3200 - 29`h Avenue NE 3000 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 David Lehner-Smith 0024 Elizabeth McGinnity 25 Alan & Patricia Kapsch 0041 3100 - 29`h Avenue NE -3108 - 29`h Avenue NE 3220 - 29' Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Ronald Urban/Roger Sayre 0050 Darci Nimez 0051 Kenneth & Lillian Lund 0052 3222 - 29h Avenue NE 3224 -.29th Avenue NE 3226 - 29' Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Edward Fehr 0054 Jeff Mosher 3008 - 29`h Avenue NE 07-029-23 21 2914 - 29' Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 Odna Surface 0023 Don and Martha Johnson 0024 Beverly Henry 0021, 2841 Coolidge Avenue 2816 -29`h Avenue NE 2804 - 29' Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 39 John Brostrom 0029 Elizabeth Thorin 0030 Fred & Elaine Mulvihill. 0031 0 - 29th Avenue NE 2720 - 29�' Avenue NE 2716 -.29h Avenue NE Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Angela Sledz 0032 Leanna Kole ski 0033/0034 Charles & Brenda Konkler 0035 2712 --29th Avenue NE 2708 - 29ffi Avenue NE 2700 - 29`h Avenue NE St. Anthony, 'MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Florian Price 9936 Harold Lundeen 0037 Frank Mlekoday 0038 2616 - 29`h Avenue NE 2612 - 29`h Avenue NE 2608 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Stanley Mirocha 0039 Robert & Esther Koch 0002 2604 - 29`h Avenue NE 2600 - 29`h Avenue NE St. Anthony, MN 55418 07-029-23 22 St. Anthony, MN 55418 Jean Cash 0003 Joseph Gazda 0004 Clara Arent 0005 2528 - 29`h Avenue NE 2524 - 29h Avenue NE 2520 - 29`h Avenue NE St. Anthony, MN 55418. St. Anthony, MN 55418 St. Anthony, MN 55418 Thomas & Barbara Kingstad 0006 Roger Akenson 0007 Raymond Furlong, Jr. 0008 2516 - 29`h Avenue NE 2512 - 29`h Avenue NE 2508 - 29`h Avenue NE St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Clark Johnson 0009 Elizabeth Shaw 0010 Helen Cullen 0011 2504 - 29h Avenue NE 2835 Roosevelt Street 2836 Roosevelt Street St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418 Elizabeth Sitzmann 0025 2837 Stinson Boulevard St. Anthony, MN 55418 B.A.krtelstea! 40 350 Westwood Lake Office Bret A.We'.-,, 8441 Wayzata Boulevard Peter R.Willenbring,P.E. Minneapolis, MN 55426 Donald W.Sterna,EE: • Ronald B.Bray P.E. 612-541-4800 &Associates, Inc. FAX 541-1700 February 29, 2000 Honorable Mayor, City Council, and City Staff City of St Anthony 3301 Silver Lake Road St. Anthony,MN 55418-1699 Re: Sidewalk, Lighting, and Plantings for 29''Avenue- WSB Project No. 1065.26 Dear Honorable Mayor, City Council, and City Staff: As requested,we have prepared for your review a concept plan showing sidewalk along the north side of 29' Avenue, along with decorative lighting and additional plantings. A typical section and plan view showing the locations of decorative lighting,plantings, and the sidewalk along 291h • Avenue are enclosed. The anticipated costs for constructing these additional improvements to 29`'Avenue are as follows: Item Qty Unit Unit Price Estimated Cost 1. Sidewalk(Stinson Blvd to Silver Lake Rd) 11,000 cf $3.00 $33,000.00 2. Sidewalk(Crestview to County Rd 88) 6,100 cf $3.00 $18,300.00 3. Decorative lighting 36 fixtures $4,000.00 $144,000.00 4. Plantings 44 trees $350.00 $15,400.00 Total Cost $210,700.00 The-costs shown above include the installation of electrical conduit wiring and control structures for the installation of decorative lighting from Stinson Boulevard to County Road 88. Both the decorative lighting costs and the costs for additional trees along the 291 Avenue corridor vary greatly upon which type of fixtures or which type of tree species are chosen for installation. In addition, for lighting there is usually an annual maintenance agreement which can be entered into which would cover the ongoing maintenance costs associated with the installation of decorative lighting. This . cost will be in addition to the numbers outlined above. F-%WPW1MI065.2nn900-hn -WP2 Min n e a p o l i s S t . C l o u d Infrastructure Engineers Planners ,..,T T.T t'%nnP1n'M TATTTV CAAT)T nVCD 41 Honorable Mayor,City Council, and City Staff City of St. Anthony, MN February 29, 2000 Page 2 Therefore, a preliminary estimate of cost to install sidewalk, decorative lighting, and additional plantings along the 291 Avenue corridor is estimated at approximately$210,700. If you have any questions,please call me at(763) 541-4800. Sincerely, WSB&Associates,Ina Todd E. Hubmer,P.E. Project Engineer Enclosure c: Pete Willenbring, WSB &Associates kd FA W F W M 1063.26 W 22900 A MC.•. 42 CITY OF ST. ANTHONY RESOLUTION 00-028 A RESOLUTION APPROVING CONSTRUCTION OF SIDEWALK, LIGHTING AND PLANTING IMPROVEMENTS FOR 29TH AVENUE NE WHEREAS, a public hearing was held to receive resident input on a report by the engineering firm of WSB, Inc., relating to sidewalk, lighting and planting improvements to 29`h Avenue NE; and WHEREAS, improvements would be: 1. Sidewalk (Stinson Boulevard to Silver Lake Road); 2. Sidewalk (Crestview to County Road 88); 3. Decorative lighting (Stinson Boulevard to County Road 88); 4. Plantings (Stinson Boulevard to County Road 88). WHEREAS, said report was reviewed by the City Council. • NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves construction of sidewalk and lighting, planting improvements in conjunction with the Year 2000 street project on 29`h Avenue NE. Adopted this day of ' 2000. Mayor ATTEST: City Clerk Reviewed by Administration: City Manager • I I I IX. GENERAL POLICY BUSINESS OF THE COUNCIL. A. Resolution 00-029, re: Award construction bid for 29t' Avenue NE street and water main improvements. B. Discuss bond sale process. • C. Resolution 00-027, re: Adopt Strategic Planning Report. D. Review 2001 Budget Calendar and discuss budget goals. • CITY OF ST. ANTHONY • RESOLUTION 00-029 A RESOLUTION AWARDING A BID FOR 29`h AVENUE NE STREET AND WATER MAIN IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the improvement as shown on the plan for the above referenced project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Arcon Construction, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,423,062.85 Barbarossa and Sons, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,049,838.66 Brown and Cris, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,314,892.76 C. S. McCrossan Construction, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,423,748.98 Lametti & Sons, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,492,692.19 Northdale Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,299,197.86 Park construction Company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,163,891.72 Richard Knutson, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,242,307.00 S. Louis Construction, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,298,345.70 S. R. Weidemma, Inc. . . . . . . .. . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2,306,765.84 WHEREAS, It appears that Barbarossa and Sons, Inc. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony: 1. That the Mayor and City Manager are hereby authorized and directed to enter into a contract with Barbarossa and Sons, Inca in the amount of$2,049,838.66 in the name of the City of St. Anthony, Minnesota for the improvement outlined in the above referenced project according to the plans and specifications, therefore, approved by the City'Council and on file in the office of the City Clerk. 2. The Engineer, WSB & Associates, Inc. is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted this day of , 2000. Mayor ATTEST: City Clerk • Reviewed by Administration: City Manager Ak BA.Mittelsteac':. 350 Westwood Lake Office Bret A.Wei: i 48- 8441 Wayzata Boulevard Peter R. llenbrin_, W�� Wi Minneapolis, MN 55426 Donald W Sterna,Pt. • Ronald B. Bray,P.E. 612-541-4800 &Associates, Inc. FAX 541-1700 April 6, 2000 Honorable Mayor and City Council City of St Anthony 3301 Silver Lake Road St. Anthony, MN 55418-1699 Re: 2000 Street & Utility Reconstruction for the City of St. Anthony WSB Project No. 1065-260 Dear Mayor and City Council Members: Bids were received for the above-referenced project at 10:00 A.M.,April 5,2000,and were opened and read aloud. A total of 10 bids were received. The bids were checked for mathematical accuracy and tabulated. Barbarossa and Sons,Inc.submitted the lowest bid in the amounts of$2,049,838.66. • The engineer's estimate was $2,060,255.05. We recommend award of the contract to Barbarossa and Sons,Inc. in the amount of$2,049,838.66. Enclosed for your reference is the bid tabulation. Sincerely, WSB & Associates,Inc. Todd E. Hubmer, P.E. Project Manager Enclosures jam' M i n n e a p o l i s St . C l o u d Infrastructure Engineers Planners F:IWPWIM1065-2601rcmmdn-hmc.wpd EQUAL OPPORTUNITY EMPLOYER BID TABULATION 49 • 2000 STREET AND UTILITY IMPROVEMENTS 29'h A VENUE ST.ANTHONY,MINNESOTA CITY PROJECT NO. 161-102-03 Bids Opened. 10:00 a.m. WSB &Associates, Inc. April 5, 2000 Project No. 1065-260 Contractor Addendum l Bid Total Bid Recd Security ARCON CONSTRUCTION,INC. V V $2,423,062.85 BARBAROSSA AND SONS,INC. �/ �/ $2,049,838.66 BROWN AND CRIS,INC. �/ �/ *$2,314,892.76 C.S.MCCROSSAN CONSTRUCTION,INC �/ �/ $2,423,748.98 FOREST LAKE CONTRACTING,INC. HARDRIVES,INC. LAM ETTI&SONS,INC. ✓ $2,492,692.19 MIDWEST ASPHALT CORP. NORTH VALLEY,INC. • NORTHDALE CONSTRUCTION �/ �/ *$2,299,197.86 PARK CONSTRUCTION COMPANY �/ V $2,163,891.72 RICHARD KNUTSON,INC. �/ �/ $2,242,307.00 RYAN CONTRACTING S.J.LOUIS CONSTRUCTION,INC. �/ �/ $2,298,345.70 S.R.WEIDEMA,INC. �/ $2,306,765.84 THOMAS&SONS CONSTRUCTION,INC. Engineer's Estimate *$2,060,255.05 I hereby certify that this is a true and correct tab ation of the bids as received on April 5, 2000. Todd E. Hubmer,P.E. *Denotes Corrected Figure • F:IWPW/Ml065.260LSp—Vdtab xpd d= � F l 1 f CITY OF SO* -ANTHONY' -Ac Strate, I i npq R [JO x Dverview March 30,, 2000 t i @ 2000, Lynn&Associates 52 • INTRODUCTION TO THIS REPORT Two Strategic Planning Sessions were held with the Council Members and the City Manager and Staff in February 2000. The main goals of these sessions were: • Help each participant have an improved understanding of each other and also, to have a better understanding of what each member of the Council could offer the team as far as individual strengths, understandings, interests, etc. 9 Help each participant understand their leadership role as a member of the Council and city staff. • Begin the process of bringing the Council and staff closer together as a team. • To better define the City's Core Culture, Value Proposition, Mission Statement, Vision Statement, and Key Strategic Goals. • To conduct a SWOT Analysis to create a draft of the specific goals for the years 2000 — 2005. • To complete a list of goals and objectives to focus on in 2000 and 2001. After discussing the Core Culture, Value Proposition, and Key Strategic Goals, the strategic profile was drafted. A strategic profile was developed from this discussion that has become the basis for setting annual goals and work plans. The session ended with the development of eight goals for the city and specific objectives for each goal to focus on this year. The rest of this Summary Report contains: The Strategic Profile, List of Key Goals, and a List of Goals and Objectives for the Staff to focus on in 2000 and 2001. 1 53 • CITY-OF ST. ANTHONY STRATEGIC PROFILE Our Vision "A Village in the City" Our Core City Values ❖ Community... • Collaboration... •'• Resident focus... ❖ Safe and secure environment... • ❖ The feel of a Village... ❖ Fiscal responsibility... Our Mission Our Mission is to provide the community with safety and security, a progressive and livable community, and provide high quality services cost effectively. Our Key Action Areas ❖ Flood protection •'• Redevelopment ❖ Strong image and appearance ❖ Strong infrastructure •'• A safe and secure environment •'• Clear and open communication 2 54 • ST. ANTHONY'S KEY GOALS FOR 2000—2001 ❖ Provide 100 - year flood protection for all residents and businesses to protect health and property. ❖ Preserve the beauty of the property now owned by the Salvation Army Camp to serve both current and future generations. ❖ Focus on redevelopment initiatives so that our image and tax base stays firm. ❖ Keep the Village look and feel so that we are attractive to both residents and businesses. ❖ Protect and maintain our infrastructure so that our City works both now and in the future. ❖ Offer clear, current, and open communications through a variety of means so people are informed about St. Anthony's important issues and news. ❖ Provide a Park System that offers a mix of recreational opportunities for residents of all ages. ❖ Shape the future by defining and reviewing regularly our goals and fiscal policies. 3 55 • Goals and Objectives for each Goal Goal: Provide 100 - year flood protection for all residents and businesses to protect health and property. Objectives: 1. Complete the 29th Street Project. 2. Complete the Harding Project. 3. Renew the Flood Grant Program. Goal: Preserve the beauty of the property now owned by the Salvation Army Camp to serve both current and future generations. Objectives: 1. Decide on whether to extend-the Moratorium or not. • 2. Work with joint powers to create a Plan with P multiple options. P Goal: Focus on redevelopment initiatives so that our image and tax base stays firm. Objectives: 1. Apache Plaza. 2. St. Anthony Shopping Center. 3. Kenzie Terrace. 4. Work on the list of redevelopment projects during the upcoming year. Goal: Keep the Village look and feel so that we are attractive to both residents and businesses. Objectives: 1. Implement Code Enforcement. • 2. Continue with Streetsca a Program. gram. 4 56 �. Goal: Protect and maintain our infrastructure so that our City works both now and in the future. Objectives: 1. Public Works Garage/Facility. 2. Road reconstruction to maintain street improvement program. Goal: Offer clear, current, and open communications through a variety of means so people are informed about St. Anthony's important issues and news. Objectives: 1. Provide up to date information through a variety of methods. Goal: Provide a Park System that offers a mix.of recreational opportunities for residents of all .ages. Objectives: 1. Completion of Silver Point Park and Watertower Playground punchlists. 2. Have the Park Commission offer input on the Park Budget to advocate for park users. 3. Create a new plan for Central Park. Goal: Shape the future by defining and reviewing regularly our goals and fiscal policies. Objectives: 1. Change the format of our Budget Calendar. 2. Create a fiscal policy document. • 5 57 • CITY OF ST. ANTHONY RESOLUTION 00-027 A RESOLUTION ADOPTING A STRATEGIC PLANNING REPORT WHEREAS, two Strategic Planning Sessions were conducted in February, 2000 by Lynn & Associates, with participants including the Mayor and Councilmembers, City Manager, Management Assistant, and Department Heads; and WHEREAS, a set of goals were designed and set for both sessions. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby adopts the Strategic Planning Report developed by Lynn & Associates,following the • strategic planning sessions for the City of St. Anthony and attached hereto. Adopted this day of , 2000. Mayor ATTEST: City Clerk Reviewed by Administration: City Manager 58 IlgPORTANT DATES St. Anthony Budget Schedule for 2001 Budget April 11, 2000 Preliminary Introduction with the City Council. Discuss Budget Goals for 2001/Review Estimated Revenues for 2001. April 25, 2000 Public Hearing for Citizens to Communicate 2001 Suggestions. (Department Heads will be present). April - May City Manager &Staff Meetings to discuss Budget Revisions from April 25'Meeting. July 25, 2000 City Council Work Session on Proposed Budget at Regular Council Meeting. August 8, 2000 Proposed Budget is Presented to the City Council. (Overview for Council and Community). • -September 12, 2000 1)Resolution passed setting Proposed 2001 Tax Levy and Budget 2) Resolution passed setting Public Hearing and reconvening dates. 3) Passage of resolution authorizing a Tax Rate Increase for Collectible Year 2001 Tax Levy. October 31, 2000 Staff provides City Council with Tax Capacity & Proposed Tax Rate Impact. November 29, 2000 ***** December 21, 2000 City must conduct a public hearing, which cannot conflict with -Hennepin County, Ramsey County, Independent School District #282 or the Special Taxing Districts hearing dates.' . December 2000 Public Hearing Date and announcement of second Public Hearing for reconvening/passage of the 2001 final Tax Levy. December 2000 Reconvening Hearing Date and/or Public Hearing date for adoption of 2001 Tax Levy by resolution. *****Please note: The public hearing must be held between November 29th and December 18th. The • City's initial public hearing cannot be held on the same day as Hennepin or Ramsey Counties Initial Hearing Dates, I.S.D. #282 Initial Hearing Date or Metro Special Taxing Districts Hearing Date. 59 MEMORANDUM DATE: April 3, 2000 TO: Mike Mornson, City Manager FROM: Roger Larson, Finance Director ITEM: 2001 ESTIMATED GENERAL FUND REVENUE & EXPENDITURE-BUDGETS Attached for your review is projected 2001 General Fund revenue and expenditure budgets based on an estimated increase of 3%. All expenditure budgets reflect the 3% increase with the exception of Transfers to Other Funds. This budget changed 33.3% ($25,000) to comply with Springsted's recommendation set forth in the City's Financial/Debt plan to cover capital equipment expenditures. The estimated General Fund revenue budget includes the following highlights or changes: 1) The estimated property tax levy was increased by $50,000 from last years budget. .This number is based on the levy limits continuing and is subject to change based on the notification from the State of Minnesota in mid-July. 2) Building permits were adjusted to reflect projected revenues closer to the actual revenues received. 3) Cops Grant from the Department of Justice was reduced by $25,000. This is the third and final year of the Grant. 2002 revenues will reflect the same decrease. 4) LGA and HACA estimates are equal to 2000 budgeted revenues. 5) Miscellaneous revenues were increased to reflect projected revenues closer to the actual revenues received. 5) The Liquor Fund transfer has been increased from $90,000 to $100,000. 6® • In addition, the contingency transfers for Levy Reserves ($100,000) and LGA/HACA Reserves ($150,000) are present in the estimated 2001-revenue budget. These contingency transfers have been in place since 1994 and were created from General Fund Reserves. They were developed to offset the affects of declining liquor profits and potential reductions in LGA/HACA. • 61 GENERAL FUND - PROJECTED 2001 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE REVENUES 1999 2000 2001 BUDGET BUDGET BUDGET Property Taxes $1,617,147 $1,647,970 $1,699,900 3.15% Licenses $10,000 $10,000 $10,350 3.50% Permits $78,000 $85,400 $104,600 22.48% Intergovernmental Revenue $673,872 $717,757 $706,918 -1.51% Contract Revenue (Lauderdale/Falcon Heights) $529,326 $550,173 $569,432 3.50% Charges for Service (Fines) $100,000 $100,000 $100,000 -0.00% Miscellaneous Revenues $72,650 $76,150 $117,600 54.4.3% - Transfers 8L Miscellaneous Revenues $2810305 $340,900 $350,000 2.94% GENERAL FUND TOTAL REVENUES $3x 362,300 $3,527,450 $3,658,800 3.72% EXPENDITURES 1999 2000 2001 BUDGET BUDGET BUDGET Mayor/City Council $55,400 $58,000 $59,750 3.02% • Public/Intergovernmental Relations $16,900 $17,450 $17,975 3.01% Cable Franchise $19,900 $20,500 $21,125 3.05% General Management $111,000 $11.4,400 $117,875 3.04% Elections $22,200 $22,800 $23,500 107% Finance, Insurance/Accounting $268,000 $271,700 $279,850 3.00% Finance, Assessing $35,000 $37,000 $38,125 3.04% Legal $59,800 $59,800 $61,600 3.01% Engineering, Planning/ Zoning $8,800 $9,100 $9,375 3.02% City Building $96,000 $98,900 $101,875 3.01% Civil Defense/Emergency Management $39,600 $40,900 $42,125 3.00% Police Protection $959,600 $1,010,700 $1,041,000 3.00% Lauderdale/Falcon Heights Contracts $457,000 $474,300 $491,200 3.56% Fire Protection $478,400 $494,300 $509,125 3.00% Inspections, Building/Plumbing/Heating/Health $23,400 $66,300 $68,300 3.02% Animal Control $5,500 $5,700 $5,875 3.07% Public Works $408,200 $420,700 $433,325 3.00% Public Works, Maintenance/Repair Equipment $113,900 $117,400 $120,925 3.00% Tree and Weed Care $29,800 $30,700 $31,625 3.01% Parks $78,900 $81,800 $84,250 3.00% Transfers to Other Funds $750900 $75,000 $100,000 33.33% GENERAL FUND TOTAL EXPENDITURES $30362„300 $3,527,450 $3,658,800 3.72% • DOLLAR INCREASE $131,350 GENERAL FUND REVENUES Misc. Transfers 3.2% 9.6% Fines 2.7 0 Tax Levy Contracts 46.5% 15.6% Intergov't License & Revenue Permits 19.3% 3.1 % 0► N GENERAL FUND EXPENDITURES General Gov't Transfers 9.3% Finance & Public Works 2'7% Insurance 21 . 1 % 7.7% Inspections 2. 1 Fire 15. 1 % Police Contracts 28.6% 13.4% �00� a w CITY OF ST.ANTHONY CAPITAL EQUIPMENT PLAN 2000-2004 2000 TOTAL FINANCE RECOMMENDED FIVE YEAR PROGRAM ESTIMATED NQ, PROJECT/DESCRIPTION SOURCE 2000 2001 2002 ZQQ$ 2004 COST A. P f 3LIC:3A1r'1'Y::<:::>:::>::>«:»:»>»`>:>:>::<::[:<: ; : < >_::><:<: :.;::.;;::.;;::::::::......:::::.::.....:::::::::: ...::.:...... .. ............... ................... Police Department 1. Squad Cars PC $66,750.00 $67,500.00 $45,500.00 $69,000.00 $48,500.00 $297,250.00 2. Equpment Replacement/2 Squads $5,400.00 $5,700.00 $11,100.00 3. Teardown/Building of Squad Cars PC $4,500.00 $4,500.00 $2,500.00 $5,000.00 $3,000.00 $19,500.00 4. Defibrillators(2) PC $4,000.00 $4,000.00 5. Radar Replacement for Squad Cars PC $5,000.00 $5,000.00 $10,000.00 6. Replace Computers/Software $15,000.00 $15,000.00 7. Bike Patrol PC $3,000.00 $3,000.00 8. Opticon Upgrades to New Squads PC $3,000.00 $3,000.00 9. Shotgun Relacement $1,500.00 $1.500.00 Total Police Capital Outlay $364,350.00 Fire Department 1. 4x4 Utility Vehicle CEUCER $26,000.00 $26,000.00 2. Opticon System TBA $65,000.00 $65,000.00 3. Replace Difibrillator $5,000.00 $5,000.00 4. Replace Engine#12 $260,000.00 $260,000.00 5. Replace Pager/Communications $15,000.00 $15,000.00 6. Copier/Fire Station $5,000.00 $5.000.00 Total Fire Outlay $376,000.00 B. .............................. ..:::::..:..............::.;::::::::; .......... 1. 2-Ton Truck/Compressor $36,000.00 $36,000.00 2. 1-Ton Dump Boxes(3) CEL $6,000.00 $6,000.00 3. Toro Gang Mower/Cab $37,000.00 $40,000.00 $77,000.00 4. Toro Leaf Vacuum $2,200.00 $2,200.00 5. Crew Cab Truck $24,000.00 $24,000.00 6. 3/4 Ton Pickup Truck $20,000.00 $20,000.00 $40,000.00 7. Tanker Truck $60,000.00 $60,000.00 8. 1-Ton Truck $35,000.00 $35,000.00 $70.000.00 Total Public Works Outlay $315,200.00 CITY OF ST.ANTHONY CAPITAL EQUIPMENT PLAN 2000-2004 2000 TOTAL FINANCE RECOMMENDED FIVE YEAR PROGRAM ESTIMATED M4. PROJECT/DESCRIPTION SOURCE 2000 2001 2QQ2 2QQQ 2004 COST .:.. C. P.U,B ,0,S EIS�EdT€l![1f il�fPE2�l�MIw1VT� :... :... Street 1. Wing Truck(#33,000) $69,000.00 $69,800.00 $138,800.00 2. Street Sweeper $80,000.00 $80,000.00 3. Replace Backhoe $65,000.00 $65,000.00 4. Concrete Saw(65hp) $13,000.00 $13.000.00 Total Street Outlay $296,800.00 Utility -Sewer 1. Sewer JetterNactor $100,000.00 $100,000.00 2. Utility Van $35,000.00 $35.000.00 Total Sewer Outlay $135,000.00 -Water 1. Harding Street Lift Station Pump Repairs S-UT $50,000.00 $50,000.00 2. Update Booster Station Buildings#3,4,5 $50,000.00 $50,000.00 3. Rehab of Two-Million Gallon Reservior $35,000.00 $35,000.00 4. Rehab of Well#5,#4 W-UT $30,000.00 $20,000.00 $50.000.00 Total Water Outlay $185,000.00 D. .. Parks 1. Warming House Repair/Roof&Interior CEL $8,500.00 $8,500.00 2. Refurbish Playground Equipment CEL $25,000.00 $25,000.00 $50,000.00 3. Replace Hockey Rinks CEL $25,000.00 $25.000.00 Total Parks Outlay $83,500.00 CITY OF ST.ANTHONY CAPITAL EQUIPMENT PLAN 2000-2004 2000 TOTAL FINANCE RECOMMENDED FIVE YEAR PROGRAM ESTIMATED jyyQ, PROJECT/DESCRIPTION SOURCE 2000 2001 2002 2003 2004 COST E. FYriianci to rritr aE.dn.::::::: ....:•:: ....... :::::::: 1. A/S 400 MainFraim Computer/System Upgrades $15,000.00 $15,000.00 2. Scanner/Computer Upgrades CEL $1,500.00 $1,500.00 3. Replace Epson Lazer Jet Printers CEL $2,000.00 $2,000.00 $3,000.00 $7,000.00 4. Copier/City Hall $23,500.00 $23,500.00 5. Fax Machine $1,500.00 $1,500.00 6. Typewriters/Stands(2) $1,000.00 $1,000.00 7. Replace Personal Computers $12,500.00 $12,500.00 $25.000.00 Total Finance/Admin Outlay $74,500.00 F. Stonehouse 1. Replace H.V.A.C.System LOP $30,000.00 $30,000.00 $60,000.00 2. Replace Backlite Canopy/Canvas LOP $10,000.00 $10.000.00 Total Stonehouse Outlay $70,000.00 SAVI 1. Replace H.V.A.C. System LOP $30,000.00 $30,000.00 2. Replace Retail Sales Counters LOP $6,000.00 $6,000.00 3. Computer Hardware Replacement $6,000.00 $6.000.00 Total SAV I Outlay $42,000.00 SAV II 1. Repair/Replace Roof $7,000.00 $7,000.00 2. Replace/Repair Tile Floor(Sales Area) $10,000.00 $10,000.00 3. Computer Hardware Replacement $6,000.00 $6.000.00 Total SAV II Outlay $23,000.00 Total by Year $401,250.00 $510,600.00 $501,000.00 $336,000.00 $216,500.00 Total Five Year Captial Outlay $1,965,350.00 i CITY OF ST.ANTHONY CAPITAL EQUIPMENT PLAN 2000-2004 FINANCING SOURCES-KEY Cl -Certificat of Indebtedness LFT -Liquor Fund Transfer CG -Charitible Gambling PC -Lauderdale/Falcon Heights Contracts&Reserves CEL -Annual$75,000 Budget Transfer TIF -Tax Increment Finance CER -Captital Equipment Reserves S-UT -Sewer Utility Fund GOB/SA -General Obligation Bonds/Special Assessments W-UT -Water Utility Fund LOP -Liquor Operations Profit TBA/??-Financing Source Undetermined b4 68 • Proposed Fiscal Policies for St. Anthony 1. Operating Budget Policies A. Purpose The operating budget policies insure that the city's annual operating expenditures are consistent with past expenditures and respond to long- term objectives rather than short-term benefits. The policies allow the city to maintain a stable level of services, expenditures, and tax levies over time. These policies are most critical to programs funded with property tax revenues because accommodating large fluctuations in this revenue source is difficult. B. Policy The city will pay for current expenditures from current revenues The city will avoid balancing current revenues with funds necessary for future expenses.. The city will not budget to accrue future revenues The city,will avoid postponing expenditures and avoid using reserves to balance the operating budget The city will budget to maintain and replace the capital plant and equipment The city will apportion its administrative and general government cost to all its funds as appropriate and practical. These charges will be identified in the annual budget. New programs or proposals shall be reviewed in detail by City staff and both a policy and fiscal analysis shall be prepared prior to budgetary inclusion, and provided to the city council for its review. A request for a program or service expansion or reduction must be supported by an analysis of public policy implications of the change. The city will budget a contingency to draw upon if revenues fall short of • expenditures due to unanticipated circumstances. 69 The city staff will prepare quarterly financial reports comparing budgeted expenditures and actual expenditures to assure adherence to the budget. The city staff will monitor departmental expenditures. Department heads shall be primarily responsible for maintaining expenditures-within approved budget guidelines that are consistent with approved financial policies. 70 IL REVENUE POLICIES A. Purpose The revenue policies are designed to ensure 1) diversified and stable revenue sources; 2) adequate long-term funding by using specific revenue sources to fund related programs and services; 3) funding levels to accommodate all city services and programs equitably. B. Policy The city will maintain a diversified and stable revenue system in order to avoid short-term fluctuations in a single revenue source. The city will establish fees and charges based upon the actual cost of providing services. The city will'annually evaluate the relationship of its fee structure to actual expenditures for fee services and readjust it for increased costs and inflation. • User fees and charges will be directly related to the."full cost" of providing the service (direct and indirect costs) The city will set a sanitary and water fee to cover all the costs including depreciation as well as administrative and general government costs. The city will offset reduced revenues with reduced expenditures. • 71 III. RESERVE POLICIES A. Purpose The purpose of the city's reserve funds are to provide 1) a stable funding source for expenditures that fluctuate significantly each year, i.e. equipment acquisitions and replacement, 2) working capital to maintain a sufficient cash flow, and 3) a stable or improved credit rating. B. Policy The city's goal is to maintain a general fund balance reserve of 45 percent of the general fund's total operating budget. Any surplus beyond the required general fund reserve will be transferred to the capital improvement funds to be used as determined by the five-year capital improvement plan. This transfer will be with city council approval. The city will maintain capital improvement fund accounts for the timely purchase and replacement of equipment in excess of $1,000 or lasting for three or more years as part of the five year capital. improvement program. City enterprise funds shall have operating cash reserves sufficient to provide for monthly cash flow, and for a reasonable level of equipment and infrastructure replacement. Major reconstruction or system upgrades, may need to be funded from enterprise revenue bonds. The city council will annually review enterprise reserves to determine adequacy and possible transfers to other funds. • 72 IV. CAPITAL IMPROVEMENT POLICIES A. Purpose The purpose of the city's-capital improvement program is to plan for the replacement of obsolete equipment, purchase of new capital items, and repairing and replacing the infrastructure without implementing significant changes in the tax levy B. Policy The city will plan for the timing, expenditures, and future revenue sources for all capital purchases over$1,000 or lasting for three or more years as part of the five year capital improvement program. All capital expenditures must receive the approval of the city council. When presented with an emergency,the City Manager will make the necessary expenditure, and then bring the matter to the city council for approval. The city will time the capital improvement-projects to accommodate administrative workloads for planning and implementing these improvements each year. The city will plan the capital improvement program to assure that funds remain to accrue interest in each capital account whenever possible and use its reserve policy to provide a revenue source for these funds. The city will plan a realistic capital improvement program including creative,but workable projects The city will anticipate equipment replacements and additions in its capital improvement program. The city will project the future operating costs of capital improvements into the upcoming general operating budgets. For example,the addition of park shelters,play equipment, and landscaping will require more park maintenance expenditures from the operating budget. The city will maintain its capital assets, including infrastructure, land, buildings, and equipment,to protect the city's capital investment and to minimize future capital expenditures. • The city will use the least expensive financing method for all capital projects including multiple cost estimate and bids when appropriate and required by law. 73 V. DEBT POLICIES A. Purpose The debt policies ensure that the city's debt 1)does not weaken the city's financial structure; and 2)provides limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best possible credit rating for the city. B. Policy The city will not use long-term debt for current operations. The city will confine long-term borrowing to capital items or capital- projects. The city will pay back bonds within a period not to exceed the expected life of the project. The city will not exceed 2 percent of the market value of taxable property • for general obligation debt per state statutes. The city will attempt to.only spend 80 percent of the 2 percent in order to provide for emergency needs. The city will consider the maintenance of the best possible credit rating in making all decisions on debt. The city will seek credit enhancements, such as Letter of Credit or insurance,when necessary for marketing purposes, availability and cost-effectiveness. The city will follow a policy of full disclosure on financial reports and bond prospectus. The city will refinance or call any debt issue when interest rates are beneficial for future debt savings. The city will monitor all forms of debt'on an annual basis concurrent with the city's Budget and Capital Improvement Program hearing process and report concerns and remedies, if needed,to the city council. For Enterprise operations,the city will attempt to.issue debt that is self- supporting through user fees and charges, assessments, or special taxes, and not.backed or funded by General Fund revenues. • Advance refunding of outstanding bonds will be considered when the present value savings, at a minimum, are in excess of cost of issuing refunding bonds: X. REPORTS FROM COMMISSIONERS AND STAFF. A. Planning Commission meeting of March 21 , 2000. B. Project Status Report from Todd Hubmer. C. City Manager. 74 1 CITY OF ST. ANTHONY PLANNING COMMISSION MEETING MINUTES MARCH 21, 2000 4 I. CALL-TO ORDER/PLEDGE OF ALLEGIANCE. 5 The meeting was called to order at 7:00 p.m., followed by the Pledge of Allegiance led by Chair 6 Bergstrom. 7 II. ROLL CALL. 8 Present: Chair Bergstrom; Vice Chair Melsha; Commissioners Tillmann, 9 Hanson,Thomas,Hatch, and Stille. 10 Commissioners absent: None. 11 Also present: Michael J. Morrison, City Manager. 12 III. APPROVAL OF MARCH 21,2000 PLANNING COMMISSION MEETING AGENDA. 13 Motion by Melsha, second by Stille,to approve the March 21,2000 Planning Commission Meet- 14 ing Agenda with the following deletions: 15' VII. CONCEPT REVIEWS. 16 A. AT&T Wireless Site Specialists (withdrew concept). 17 . C. Pratt& Whitney (decided to comply with the sign ordinance) VIII. OTHER BUSINESS. 0. D. Review of Nonconforming Structures and Existing Ordinance (recommendation 20 from Staff to defer this issue until after the scheduled bus tour). 21 22 Motion carried unanimously. 23 IV. APPROVAL OF FEBRUARY 15, 2000 1999 PLANNING COMMISSION MEETING 24 MINUTES. 25 =Motion by Bergstrom,_second by Hanson,to approve the February 15,2000 Planning Commission 26 Meeting Minutes with the following modification: 27 Page 8,Line 16,delete"a public hearing" and add"that the Commission consider ways to publicize 28 public hearings on the matter." 29 Motion carried unanimously. 30 V. DESIGNATION OF PLANNING COMMISSION REPRESENTATIVE TO THE APRIL 11, 31 2000 CITY COUNCIL MEETING. 32 Commissioner Thomas volunteered to represent the Planning Commission at the City Council 33 meeting on April 11,2000. In the event Commissioner Thomas is unavailable,Commissioner Stille agreed to attend the Council meeting. 35 VI. PUBLIC HEARINGS. 36 A. Nativity Lutheran Church for 3312 Silver Lake Road, Setback Variance. 75 Planning Commission Meeting Minutes March 21, 2000 - '. • Page 2 1 Chair Bergstrom opened the public hearing at 7:07 p.m. 2 City Manager Michael Morrison provided a background of this issue for.the Commission by stat- ' 3 ing that on September 9, 1999, a representative from Nativity Lutheran Church and the sign con- 4 tractor filed a sign permit with'City Staff in order to "change the sign out front." The representa- 5 tive had indicated that the sign was being modified in order to update the appearance and make it 6 easier to maintain. The dimensions, location, footings, electrical wiring and base of the sign 7 would remain the same. 8 Upon review of the City's sign ordinance, Section 1400.08, Subd. 15, allows for the replacement 9 of existing business identification signs. It states that "a business identification sign designed to to replace an existing business identification sign which lawfully exists under this Code [is 11 permitted] so long as the new sign has the same dimensions and is in the same location as the 12 existing sign, and is not a prohibited sign under Section.1400.007." A review of Section 13 1400.007, Subd. 4, determined that a business is prohibited from having signs within the Public 14 Right of Way or Public.Easement. At the time that the sign permit was approved, Staff 15 mistakenly thought the right-of-way was 15 feet,thus making the sign conforming. 16 Public Works Director, Jay Hartman, determined that the right-of-way on Silver Lake Road is 33 • 17 feet, which represents half of the road width. Thus, the existing sign for Nativity Lutheran . 18 Church is 4 feet in the right-of-way.. 19 Furthermore, the Church was constructed in 1958 and the sign was installed at approximately the 20 same time. Since the City's ordinance was codified in 1976,both the Church and identifying 21 signs are "grandfathered in" with regard to the setback requirements of the ordinance. 22 In addition, a resident had contacted Staff and questioned the,Church's sign and its possible 23 placement in the right-of-way. The resident also questioned the landscaping surrounding the 24 sign, as well as the design and location of the sign. 25 Morrison directed the Commission's attention to a letter dated March 1, 2000 from City Attorney 26 William Soth which reviewed his interpretation of the variance issue. In part, Mr. Soth's letter 27 stated that: 28 ". . . [the City Staff) and the Planning Commission have raised the question of whether the City 29 should consider a variance for the alterations to the sign. If the sign is considered to be a non- 30 conforming structure, it may be continued only so long as it remains otherwise lawful and com- 31 plies with the provisions of Section 1660.02. Under this section, it may not be `enlarged, ex- 32 tended,reconstructed,replaced or moved, except to change it to a conforming use."' • 33 Mr. Soth continued to state his understanding that the sign is being altered,but it is not being en- 34 larged, extended,replaced or moved. Additionally,he stated in his letter that it was not clear 35 whether the sign was being "reconstructed." 36 Consequently, if the City concluded that the sign was not being "reconstructed," it could be 76 Planning Commission Meeting Minutes March 21, 2000 — -- • Page 3 1 deemed to be permitted under Section 1660.02, Subd. 1. If this is not clear, Mr. Soth stated, the 2 City could always consider a variance.. If this is done,then the issue would be whether it would 3 constitute a hardship to relocate the sign to move it off the right-of--way. 4 In his letter,Mr. Soth recommended that an agreement be entered into with the Church whether 5 the City determines that a variance is needed or not. The agreement would provide the Church 6 with a license to continue the sign in the City right-of-way under certain conditions. 7 Furthermore,the agreement would provide that the Church would indemnify the City for any 8 claims related to the presence of the sign in the right-of-way. 9 Morrison stated that, in response to the public hearing notice for this issue, the City Staff 10 received a telephone call from the resident who had initially complained about the sign. 11 Chair Bergstrom introduced Mr. Dave Wischnewski, a representative of Nativity Lutheran 12 Church. Mr. Wischnewski stated that the Church was prompted to modify the sign for the pur- 13 pose of a more updated look and easier maintenance. Additionally,the Church's address was in- 14 cluded on the sign for emergency response reasons. The footings were improved, but not 15 changed, he stated. 16 Chair Bergstrom.thanked Mr. Wischnewski for his input and attendance at the meeting. 17 Chair Bergstrom called for any other input from the audience and hearing none, closed the public 18 hearing at 7:13 p.m. 19 Bergstrom offered that the issue at hand is whether the sign requires a variance or not. It was his 20 suggestion that the Commission continue with the process now for resolution instead of deferring 21 the issue until later. 22 Thomas stated it would be helpful to see photographs of the sign as it existed before 23 modification. Mr. Wischnewski stated that he had not brought any pictures with him to the 24 meeting. 25 Tillmann offered that the new sign was very similar to the older one. 26 Stille offered that the dictionary's definition of"reconstruct" is to `re-establish,reassemble or re- 27 construct again.' 28 Motion by Bergstrom, second by Melsha,that the setback variance request for the Nativity 29 Lutheran Church sign is recommended to the City Council for approval due to the following rea- 30 sons: • 31 1. An undue hardship would be caused if the sign was moved and subsequently caused a 32 change to the configuration of the Church and the configuration of the traffic pattern; 33 2. The variance would be utilized to correct an extraordinary circumstance with respect to 34 the traffic pattern and the setting of the lot; 77 Planning Commission Meeting Minutes March 21, 2000 • Page 4 1 3. The undue hardship has been caused by the City ordinance and the sign was in existence 2 prior to the codification of the ordinance; 3 4. The agreement mentioned and recommended in City Attorney's letter dated March 1, 4 2000 would be entered into and become part of the setback variance; 5 5. There were not any.signi.ficant changes to the sign in the modification and updating proc 6 ess. 7 Motion carried unanimously. 8 Chair Bergstrom noted that the variance issue for Nativity Lutheran Church would be on the 9 agenda for the City Council meeting on April 11, 2000. He recommended that a representative 10 for the Church be present at the meeting to answer any questions. 11 VII. CONCEPT REVIEWS. 12 A. Nextel/Aerial -Antenna. 13 City Manager Michael Monson said that Nextel Communications had applied for a concept re- 14 view for the installation of three sets of antennas to be placed on the roof of the Apache Medical 15 Building. Morrison noted for the Commission that any telecommunications antenna is a condi- 16 tional use permit issue. • 17 In addition Morrison stated that the City has been receiving a large number of requests for tele- 18 communications antennas and recently received a request to lease the water tower for the 19 installation of additional antennas. In that respect, Momson mentioned the issue to the City 20 Council at its last meeting. 21 Chair Bergstrom introduced Jim Nelson,Nextel Communications, and invited him to address the 22 Commission. Mr.Nelson stated that the request by Nextel involves installing a rooftop antenna 23 and the equipment necessary to-operate the antenna. The antennas and the electronics necessary 24 would be contained in an 11 x 20 foot building that would be placed on the roof. Nextel has 25 completed a structural analysis and that analysis determined that such a structure would be sup- 26 ported by the rooftop. Additionally,Mr.Nelson stated that the structure aesthetically would be 27 in the same appearance as the Apache Medical Building. 28 Bergstrom inquired about the benefit for the City allowing the installation of additional antennas. 29 Mr.Nelson stated that the antennas would allow for improved coverage in the area and would al- 30 leviate blank spots that have been experienced in wireless connections. Additionally, Mr.Nelson 31 stated that the antennas would support coverage for wireless telephones,two-way radios, and 32 pager systems. 33 Thomas inquired if additional telecommunications companies wished to lease space on the • 34 Apache Medical Building,what would Nextel's position be on that issue. Mr.Nelson responded 35 that Nextel has simply negotiated a fair price for the leasing of space on the rooftop of the 36 Apache Medical Building and other companies were free to negotiate space as well. He stated 37 that there was sufficient space on the roof to accommodate other users. Planning Commission Meeting Minutes 78 March 21, 2000 ----- . • Page 5 1 Tillmann inquired if there were other places in St. Anthony that Nextel had considered for the in- 2 stallation of antennas. Mr..Nelson responded that the Apache Medical Building is.one of the 3 highest buildings in the area and was best suited to alleviate blank spots that have been located 4 within the service area. 5 Bergstrom asked about the time frame that Nextel anticipated for the installation. Mr. Nelson re- 6 sponded that once the permit is obtained,that Nextel would be ready to order materials and an- 7 ticipated completion by June 2000. 8 Mornson offered that there would be a public hearing held on this issue on April 18, 2000. 9 Thomas suggested that if the Apache Medical Building is a choice location, he wondered if sev- 10 eral of the wireless companies could work together to have one structure supporting several an- 11 tennas. 12 Mr.Nelson cautioned against the concept because problems can arise when many antennas are in 13 close proximity. 14 Thomas suggested that, at the public hearing,Mr.Nelson could provide photographs of the types • 15 of installations that Nextel would not recommend and also photographs of recommended 16 installations. 17 Bergstrom agreed that would be an excellent idea for a comparison. 18 Momson offered that there would likely be a concern from the surrounding neighborhood if too 19 many antennas were installed, as well as concerns about the capability of the roof to hold more 20 than a certain amount. 21 In regard to leasing the water tower, Momson said a request had previously been received and 22 was turned down by the City.because the offered lease rate was deemed too low. However, the 23 new City Council has determined that leasing the water tower for telecommunications antennas 24 could be a viable option and a source of revenue. 25 Chair Bergstrom thanked Mr.Nelson for his presentation and invited him to return on April 18, 26 2000 for the public hearing. 27 VIII. OTHER BUSINESS. 28 A. Apache Plaza Update; Scott Tankenoff, Hillcrest Development, Will Introduce Proposed 29 Zoning for Apache and Other Updates. 30 Momson updated the Commission that Hillcrest Development has proposed a zoning change for 31 the property known as Apache Plaza to a C-2 district. In addition,the City Council has author- 32 ized the retention of a planning firm,Dahlgren, Shardlow,Uban("DSU")to assist the Planning 33 Commission with zoning issues,facade, and planning. Chair Bergstrom and City Manager will 34 be meeting with the firm later this week. 79 Planning Commission Meeting Minutes March 21, 2000 • Page 6 1 Chair Bergstrom welcomed Scott Tankenoff,Managing Partner of Hillcrest Development, and 2 invited him to address the Commission. 3 Mr. Tankenoff presented several panoramic pictures of the Apache Plaza site as it currently 4 exists. He offered that Hillcrest continues to be excited about the project and have been diligent 5 in updating the City Council and Planning Commission about the progress of the project. 6 Additionally, Mr. Tankenoff would like to set a scheduled time to bring the.members of the Plan- 7 ning Commission and any interested Councilmembers on a bus tour of some of the projects that 8 Hillcrest Development is currently involved. Furthermore,he stated the tour would involve 9 mostly projects in Northeast Minneapolis and would include an interior tour as well as exterior, 10 as well as discussions with current tenants. 11 Mr. Tankenoff expressed his support for this retention of the planning firm(DSU) and stated that 12 the firm has excellent experience at urban rejuvenation. 13 Mr. Tankenoff presented a basic rendering of the minimum standard for the exterior of the reno- 14 vated Apache Plaza building. He stated that reviewing zoning standards and timelines become 15 critical in determining the success of the project. In addition, Mr. Tankenoff presented a pro- 16 posed landscaping plan.that showed the minimum standard that Hillcrest intended to implement. 17 He offered that Hillcrest envisions significant landscaping, complete with grass around the pe- 18 rimeter of the building. 19 Mr. Tankenoff wished to express his support of a community space that is currently being 20 considered. Hillcrest and Staff are currently working on creating a space that would involve 21 some recreational components, such as meeting space, walking track space, and an area where 22 people could gather. 23 Morrison asked Mr. Tankenoff to inform the Commission of the unique arrangement between the 24 current Cub Foods Store (owned by "Supervalu") and US Bank. Mr. Tankenoff explained that 25 apparently US Bank previously provided Supervalu with a reciprocal agreement that gave 26 Supervalu a significant amount of control over what type of project or tenant could be 27 incorporated into Apache Plaza. Although Mr. Tankenoff believes that Supervalu will cooperate 28 and support the renovation for Apache Plaza,he indicated that the reciprocal agreement could be 29 a critical issue. 30 Thomas inquired if City Attorney Soth or Hillcrest Development's attorney had reviewed the 31 agreement. Morrison stated that the agreement was between Supervalu and US Bank and it was a 32 private transaction. • 33 Mr. Tankenoff offered that he has reviewed this issue in great detail and understands that every 34 project has twists and turns. 35 Chair Bergstrom introduced the attorney for Hillcrest Development, Tony Gleekel, a shareholder 36 of the firm Siegel,Brill, Greupner,Duffy&Foster. Mr. Gleekel directed the Commission's s® Planning Commission Meeting Minutes March 21,2000 • Page 7 i attention to his letter of March 10,2000 in which he explained the reason for the initial proposal 2 of Hillcrest Development for a C-2 Commercial zoning. 3 In short,Mr. Gleekel's letter stated that in order for Hillcrest's redevelopment of the Apache 4 Plaza property to be successful, Hillcrest requires flexibility. The proposed C-2 district is a 5 highbred of the City's C General Commercial District and its LI Light Industrial District. While 6 the C-2 district broadly defines general office uses and includes different language with respect 7 to some of the business and industrial uses,there are no new use categories included in the C-2 8 district. 9 Mr. Gleekel directed the Commission's attention to the definitions and inclusions in the proposed 10 C-2 Commercial District that had been prepared by his office. 11 Bergstrom acknowledged that this is an important project for the City and commended Mr. 12 Tankenoff on his excellent manner in updating the Council,Planning Commission, and 13 community on the status of the project. With respect to creating a new zoning district, this is 14 something new to the City and was one of the reasons behind the need for hiring a planner. 15 Bergstrom stated that the City would like to move forward and not be viewed as a stumbling 16 block for the project. The City realizes that time is of the essence and it is doing its best-to 17 accommodate the schedule that Hillcrest is under. • 18 Additionally,Bergstrom supported Mr. Tankenoff s idea of a bus tour and believed that this was 19 an essential part of understanding the process. Bergstrom offered to confer with the other Com- 20 missioners and would inform Mr. Tankenoff of proposed dates for the tour. 21 Tillmann requested a brief summary about the need for a change in zoning district. Mr. Gleekel 22 responded that a C-1 district allows for most retail uses, and an LI Light Industrial is another dis- 23 trict that allows for certain office uses. For the purpose of Hillcrest Development, Mr. Gleekel 24 had combined both uses to allow for the flexibility in zoning that Hillcrest will need for a suc- 25 cessful project. 26 In response to a comment that some conditions from the LI District were not included.in the-C-2 27 rezoning, Mr. Tankenoff responded that certain items were deleted because Hillcresf Develop- 28 ment was against certain types of businesses occupying portions of Apache Plaza that would cre- 29 - ate outside storage issues or manufacturing of products that would create strong odors. 30 Hatch suggested that a document be drafted that would specify the reasons why certain particu- 31 lars were deleted from the C-2 district. Mr. Gleekel responded that it was an excellent idea to 32 create a record of the reasoning behind the specifics of the C-2 District. •33 Chair Bergstrom thanked Mr. Tankenoff and Mr. Gleekel for their attendance and presentation. 34 B. Lot Coverage Report, Tillmann and Todd Hubmer, WSB, Inc. 35 Tillmann referred the Commission's attention to her memorandum discussing the proposed 36 changes to the lot coverage ordinances. The memo was briefly reviewed and Tillmann offered Planning Commission Meeting Minutes March 21,2000 • Page 8 . 1 her opinion that the Commission should consider ways to make consistency the norm. 2 . Chair.Bergstrom welcomed Todd Hubmer;WSB, Inc., and invited him to address the Commis - 3 Sion. 4 Mr. Hubmer explained that he had been asked to review the impact on the City's stormwater 5 issue by altering the lot coverage ordinance. In this respect, Mr. Hubmer distributed to the 6 Commission a handout that depicted a rough plat map of the City using available GIS 7 information. The map indicated the specific lots within the City that are less than 9,000 square 8 feet in area, which total approximately 480 lots. 9 In short, Mr. Hubmer stated that if the Commission were to decide to increase the lot coverage 10 from 35%to 40%for the lots less than 9,000 square feet,there would be no appreciable increase 11 in stormwater runoff. 12 Another point he had been asked to address was whether a deck should be considered an 13 impervious or pervious surface. It was Mr. Hubmer's opinion that a deck was a pervious surface 14 unless it was constructed over an impervious surface, such as concrete or possibly plastic 15 covering. 16 In essence, Mr. Hubmer stated that the Commission had essentially three options to consider in 17 modifying the current lot coverage ordinance: 18 1. Increasing allowable lot coverage from 35% -40% for lots less than 9,000 square feet; 19 2. Removing decks as part of the definition of impervious surfaces; and 20 3. Increasing the lot coverage maximum to 40%city wide. 21 In response to increasing the lot coverage city-wide by 40%, Bergstrom expressed his belief that 22 the Planning Commission and the City Council are sensitive to allowing new paved surfaces. 23 Mr. Hubmer responded that it would be an incremental impact and one that would most likely 24 require additional research to determine the long-term effect. However,he stated that many 25 residents currently exceed the 35%lot coverage maximum. 26 Mr. Hubmer also explained that there.are simple things that homeowners can do to alleviate 27 stormwater running into the street. For example, ensuring the guttering is pointed the correct di- 28 rection and planting additional vegetation. He stated that one of the components for the City's 29 stormwater plan is education to assist residents in understanding water management. 30 Bergstrom wished to confirm that if the Commission increased the current lot coverage 31 maximum from 35%to 40%for lots under 9,000 square feet, it would not have a significant. 32 impact on the City's water issue. Todd confirmed that was a correct statement. • 33 Additionally, Mr. Hubmer was asked if the Commission continued with the current lot coverage 34 of 35%, and exempted decks from the impervious surface definition,would that have a 35 significant impact on the stormwater? Mr.Hubmer responded that as long as there was dirt or a 36 breathable fabric underneath the deck, it should not be a burden on the stormwater issue. . 82 Planning Commission Meeting Minutes March 21, 2000 Page 9 1 Stille offered that increasing the lot coverage maximum from 35%to 40% on 9,000 square foot 2 lots does not appear to be a burden on the City and could eliminate the need for some types of 3 variances. Furthermore,he would view a deck as a pervious surface if certain conditions were 4 met, such as dirt underneath the deck or a breathable fabric used. Stille felt that if the ordinance 5 were modified correctly, it would be easier for the Commission to follow and enforce the ordi- 6 nance to the letter. 7 Melsha expressed his belief that decks are a pervious surface and felt that either of the first two 8 options mentioned above would be a simple alteration to the ordinance and should not show any 9 appreciable effects on the runoff. 10 Thomas agreed with both Stille and Melsha, and explained that his concern would be with garage 11 additions,undersized lots, and drainage issues. He suggested that a homeowner be able to show 12 how stormwater runoff would be dealt with, and that could possibly be a condition of a person 13 having a two-car garage. 14 Hanson stated that he sees advantages to both options. 15 Tillmann agreed with a comment made earlier by Stille in that the Commission should set the or- • 16 dinance in a way that it would be uncomplicated to enforce. 17 Hatch stated that he is leaning away from the first option presented and had a question about op- 18 tion 2. He inquired if the building inspector, upon issuance of a building permit, could visit the 19 property and confirm that the ground underneath the deck would percolate runoff water. 20 Bergstrom stated that a key point of information was Mr. Hubmer's statement that the lot cover- 21 age maximum could be increased to 40%on undersized lots and that increase would not make a 22 significant difference to the community with respect to runoff. He felt that statement would help 23 alleviate fears and reservations that the Council and community might have. He felt that increas- 24 ing the lot coverage on smaller lots would encourage homeowners to make investments in their 25 homes. 26 Morrison suggested that the Planning Commission formulate a plan and recommendation for 27 Thomas to present to the City Council at the April 11,2000 meeting. He reminded the Commis- 28 Sion that a public hearing would need to be held, as well as three readings. 29 Bergstrom asked Tillmann if she would draft a proposed recommendation for the lot coverage 30 change and provide a copy to Thomas for presentation to the City Council. Tillmann agreed and 31 stated that she,would provide a copy to all Commissioners by e-mail. • 32 Thomas wished to confirm that the Commission had decided to eliminate decks as impervious 33 surfaces for everyone in the City, and to raise the lot coverage maximum from 35%to 40% for 34 lots under 9,000 square feet. Additionally,a water management brochure would be attached to 35 the building permit application for educational purposes for homeowners. 83 Planning Commission Meeting Minutes March 21,2000 — — Page 10 1 Morrison stated that he would like for City Attorney Soth to review the matter for any legal 2 issues that need to be addressed. Additionally,Morrison stated that he would request that Mr.. 3 Hubmer attach a written report with his opinion to Tillmann's report. 4 Bergstrom thanked Tillmann for her input and dedication to the lot coverage issue. Additionally, 5 Bergstrom thanked Mr. Hubmer for his presentation and for his professional opinion. 6 C. Report on Green Space for St. Anthony Shopping Center. 7 Morrison wished to provide an update for the Commission. Currently, the City has ordered a sur- 8 vey of the property that was purchased, which was approximately 800 square feet from the 9 Shopping Center owners and 26,000 square feet from The Hitching Post. Additionally,the City 10 retained BRW to assist in designing the green space 11 As an aside, Momson wished to point out that The Hitching Post has done an excellent job in re- 12 modeling the building and have opened their doors for business. He has received many positive 13 comments from the community about the renovation.. 14 Bergstrom confirmed that the Parks Commission would be assisting in the planning of the green 15 space. •16 D. Year 2000 Planning Commission Report and Goals. 17 Bergstrom stated that he had put together a list of the Commission's,structure, duties, 1999 ac- 18 tions, and upcoming year 2000 actions in anticipation of the retreat in February with the City 19 Council, and he directed the Commission's attention to that report. 20 Bergstrom continued by stating that a main focus of the document was to encourage the City to 21 retain a planner for the Apache Plaza project, and to allow the Planning Commission to take the 22 lead on the project. 23 Additionally, Bergstrom felt that, for the immediate future, a worksession should be scheduled in 24 order to address some pending issues. After some discussion, it.was determined that Tuesday, 25 April.4,would be scheduled as a Planning Commission worksession. The-bus tour with 26 Hillcrest Development would take place that day (April 4)beginning at 5:00 p.m., and then the 27 Commission would meet at City Hall with the planner. Additionally, an invitation to the City 28 Council would be extended to join the Commission on the bus tour with Hillcrest Development. 29 Bergstrom informed the Commission that the next meeting on April 18, 2000 would begin with a 30 joint meeting with the City Council,and follow with the Planning Commission's regular 31 meeting. •32 IX. COMMENTS. 33 A. Staff. 34 1. Salvation Anny Camp Property. 35 Morrison stated that the property is back on the market, and that the City Attorney would 36 be reviewing the moratorium issue with the City Council at the April 25,2000 meeting. 84 Planning Commission Meeting Minutes March 21, 2000 • Page 11 i The Salvation Army would like to see the moratorium lifted. 2 2. . Joint City Council/Planning Commission Meeting AApnl 18. 3 Mornson stated that the joint meeting will be scheduled to begin at 5:30 p.m. and sand - 4 wiches would be provided. The regular Commission meeting would follow at 7:00 p.m. 5 Momson additionally, stated that sandwiches would be ordered for the Commissioners 6 during the bus tour with Hillcrest Development and prior to the worksession meeting. 7 3. Bus Tour-April 15,2000. 8 Momson stated that Public Works Director Jay Hartman would be driving a 12-passenger 9 bus that was offered by the City of New Brighton for the Commission's bus tour on April 10 15, 2000. 11 Mornson wished to take this opportunity to introduce and welcome Mr. Spencer Isom, the City's 12 new Assistant City Manager. Mr. Isom comes to the City from Bullhead City, Arizona and pos- 13 sesses a Master's degree in public administration from the University of Cincinnati, Ohio, and a 14 Bachelor's degree in community health and human services from Ohio University. 015 Additionally,Mr. Isom has 11 years of public service, and will be starting his employment with 16 Ahe City on.Monday, March 27, 2000. Mr. Isom will be attending the Planning Commission 17 meetings as the Assistant City Manager beginning at the worksession scheduled for April 4, 18 2000. 19 B. Commissioners. 20 Tillmann did not have any comments. 21 Hanson stated he is encouraged by the structural changes appearing to the Dairy Queen and is 22 pleased that the tobacco shop has left the Shopping Center. 23 Thomas did not have any comments. 24 Melsha did not.have any comments. 25 Hatch commented that he would like to continue pursuing obtaining GIS files from either BRW 26 or WSB. Bergstrom remarked that BRW's computer system would not be compatible to the 27 City's; however, WSB & Associates has offered to provide the City with a copy of the GIS sys- 28 tem. 29 Mornson agreed to follow up on obtaining a copy of the GIS files. • 30 Stille did not have any comments. 31 X. ADJOURNMENT. 32 Motion by Stille,second by Bergstrom,to adjourn the meeting at 9:57 p.m. 85 Planning Commission Meeting Minutes March 21,2000 • Page 12 Motion carried unanimously. 2 Respectfully submitted, 3 Sue Selseth 4 Timesaver Off Site Secretarial, Inc. • 86 STAFF REPORT To: Planning Commission From: Michael J.Mornson,City Manager Date: March 21,'2000 Subject: Setback Variance for Nativity Lutheran Church Sign BACKGROUND On September 9, 1999, a representative from Nativity Lutheran Church, 3312 Silver Lake Road, and the sign contractor filed a sign permit with staff in order to "change sign out front". In talking to the church representative,they indicated that they were only intending to change the sign so that it would be easier to maintain and have a more updated appearance. They indicated that they were not changing the dimensions or its location,that the footings, electrical wiring and base would remain the same. In reviewing the City's sign ordinance, Section.1400.08, Subd. 15 allows for the replacement of • existing business identification signs. It states that `.`a business.identification sign designed to replace an existing business identification sign which lawful exists under this Code [is permitted], so long as the new sign has the same dimensions and is in the same location as the existing sign; and is not a prohibited sign under Section 1400.007." In looking at Section 1400.007, Subd. 4 states that it is prohibited to have signs within the Public Right-of-Way or Public Easement. At the time that the sign permit was approved, Staff mistakenly thought the right-of-waywas 15 feet and thus making the sign conforming. A resident called on January 25, 2000, questioning the Church's sign and its possible placement in the right-of-way. The resident felt that it violated the sign code in several areas: landscaping, design and location. Kim Moore-Sykes explained that the contractor was not finished with the project,that the design calls for end caps so that the sign's width is consistent from base to sign surface; that the landscaping will be completed in the spring when the contractor can do the required plantings; and that I would have someone measure the sign's proximity to the public right-of-way. In checking with the Public Works Director, it was determined that the right-of way on Silver Lake Road is 33 feet, which represents half of the road width. Silver Lake Road is 66 feet wide. The Public Works staff measured the sign at 29 feet from the road centerline, making the sign 4 feet in the ri ght-of-way. I have attached a copy of the original sign permit and plans to this report. 87 ANALYSIS -- • The Nativity Church was constructed in 1958 and at approximately the same time,the sign was installed. Since the City's Ordinance was not codified until 1976, both the Church and their identifying sign are "grandfathered in" with regard to the setback requirements.of the Ordinance. Glenn Seefeldt,Pastor of Nativity Lutheran Church, submitted a Petition for Variance to the front yard setback requirement to allow the Church's, sign to continue to exist in-its present location. The State Statute and the City Ordinances require that the following conditions must be satisfied. for approval of this request: that the proposed variance would relieve an undue hardship;that the proposed variance would be used to correct an extraordinary circumstance which is not applicable to another property in the vicinity or zoning district; and that the hardship was caused by the City Ordinance and granting the variance would not alter the essential character of the locality. The Church's sign has continued to exist in.its present location since the Church was constructed in the late 1950's. In its present location,it has not caused nor.does it cause any public safety issues for those traversing Silver Lake Road. i • 88 Date: Fee: R-1 . . . . . . $ 60.00 Other . . . . $100.00 CITY OF ST. ANTHONY VILLAGE Petition for Variance n -� �. ��a r`— Phone: (9 /-)- V I- a �C Applicant: I vc,�. �� � �- Address: v v Status of Applicant (Owner, Buyer, Lessee, etc.): Legal Description of property proposed for variance:. Street Address: Presently Zoned: Minnesota Statutes and City Ordinances require that the following conditions must be satisfied for approval of this request. Please respond to these conditions using additional sheets if necessary. 1. Because of the particular physical surroundings, shape, or topographical conditions. of the parcel or lot, the proposed variance would relieve an undue hardship, as distinguished from a mere inconvenience, should the applicable ordinance be strictly enforced. 1, � e 0(a-r-12 .,J- e) 4 C(,Is I I S ,q><J 1l5,�f 0 VXiLa / � J rJ �.-r e o- � a, m e.vc• �.�L-- o�' s�.,v c✓o;,c d a,-& 3 r 11U.0 o f-�ti 5' A1' 1. ��� �/0-n..0 s s✓e u(cQ (.vc i/�. 2. The purpose of the proposed variance is not based exclusively upon a desire to increase the value or income potential of the parcel of land, but would correct extraordinary circumstances applicable to this property but not applicable to other property in the vicinity or zoning district. 3. The alleged difficulty or hardship is caused by the City Ordinance and has not been created by any persons presently having an interest in the parcel of land. 4, 0 f A is Sign t 89 CITY OF ST. ANTHONY NOTICE OF PUBLIC HEARING SETBACK VARIANCE TO WHOM IT MAY CONCERN: Notice is hereby given that the Planning Commission will hold a public hearing on Tuesday, March 21, 2000 at 7:00 P.M. or as soon thereafter as possible, in the.Council Chambers of the City Hall, 3301 Silver Lake Road, for the following purpose: Applicant: Nativity Lutheran Church • Address: for 3312 Silver Lake Road Request: A 4 foot setback variance to the City's front yard setback requirement. Anyone wishing to be heard with reference to the above matter will be heard at said time and place. Questions regarding this matter may be referred to the Management Assistant 789-8881. Auxiliary aids are available upon request at least 96 hours in advance. Please call the City Clerk at 789-8881 to make arrangements. i Michael Morrison City Manager Publish: St. Anthony Bulletin March 1, 2000 9® CITY OF ST.ANTHONY 3301 •Silver Lake Road j.Si.Antpny, MN 55418 / (612) 789-8881 - FAX (612) 781-9323 v v BUILDING PERMIT No. 4 417 JOB ADDRESS PROPERTY-I.D.NO - TRACT (Q SEE ATTACHED SHEET) LEGAL LO NO. BLK UNPLATTED PROPERTY DESC. OWNER - �tA1 ADDRESS / 21P PH j- 2 -[,�j{ � � '- i �G c CG i �f LJ 9'177 CONTFiAG70R MAILADDRESS LP PHONE LICENSE NO. 7 _ ARCHITECT / / MAILAODRESS ZIP PHONE REG.NO. 4 (/ ZIP PHONE REG.NO. STRUCTURAL ENGINEER MAILADDRESS 5 MECHA,VICALENGINEER MAILADDRESS LP PHONE REG.NO. 6 USE OF BUILDING CATEGORY:1 0 2 0 7 e CLASS OF WORK: 0 NEW 0 ADDITION 0 ALTERATION 0 REPAIR .0 GARAGE 0 OTHER g DESCRIBE WORKG L r tr c/j2l L���� (/�c [-G'' G` J OTAL NO.OF 10 OCCUPANCY TYPE OF CONST. SO.FEET STORIES«/LL_�� �� / NO.Of REQUIRED � DWELLING UNITS PARKING t1 ZONING y LOT COVERAGE 7 VALUATION OF WORK S [� SPECIAL CONDITIONS 1< rC PERMITFEE...............................................L.....................S i PLANCHECK FEE............................................................S STATESURCHARGE........................................................$ SAC CHARGE(UNITS).....................................................$ SEINER..............................................................................$ WATER...._...................._..................................................S LICENSEFEE..........................................._....................5 OTHER.._._...............................-......-........_.....--....-..S PENALTY_.._......................._............................._.......$ I TOTAL FEE PAID................................--...S 00 RECEIPT NO. DATE - SEPARATE PERMITS ARE REQUIRED FOR ELECTRICAL.PLUMBING,HEATING,VENTI•' LXnNG OR AIR CONDITIONING AND FIRE SPRINKLERS. BECOMES THIS PERMIT I WORK OR CONSTRUCTION AUTHORIZED IS NOT COMMENCED WI'TH N 80 DAYS,OR IIFCO CONSTRUCTION OR WORK IS SUS. PENDED OR ABANDONED FOR A PERIOD OF 180 DAYS AT ANY TIME AFTER WORK IS COMMENCED. I HEREBY'CERTIFY THAT I HAVE READ AND EXAMINED THIS APPLICATION AND KNOW THE SAME TO BE TRUE AND CORRECT.ALL PROVISIONS OF LAWS AND ORDINANCES GOVERNING THIS TYPE OF WORK WILL BE COMPLIED WITH WHETHER SPECIFIED HERIN OR NOT THE GRANTING OF A PERMIT DOES NOT PRESUME TO GIVE AUTHOR- ITY TO VIOLATE OR CANCELTHE PROVISIONS OF ANY OTHER STATE OR LOCAL LAW •REGULATING CONSTRUCTION OR THE PERFORMANCE OF CONSTRUCTION. lk SIGNATURE OF ONTR*CTOR HORIZED AGENT (DAT ATE) 1 • • • SIGNATUr E OF 9WNER(IF OWN ��B ILL R) I ^n �r. a r hiI�S4-;%%�bs�r�`'" s s!`�_:.�� Sl�ltt .r=L:^c��'•^}- t_�� _' �-- ' -?�P -__.rGZ=sue � �s rai����4 La��,'j��'=�-`� �i* s•ti a_'.� �"=� ' g�u-� ��Y-�-�-�a l',¢" f�:-'s� �s-..•-r�-� ' -I 'rte C~fit 'f' ���:•-'- - ..=�t - 1T•- �•'s.^��: - - -- - - -- --- -:::::.mss`r-=v�a`_:�:�_'--�+:«....�•.:.�1-=� _ _ ...:- �: � - - „r.: Doll O. ��1 92 DORSEY & WHITNEY LLP MINNEAPOLIS PILLSBURY CENTER SOUTH BILLINGS NEW YORK 220 SOUTH SIXTH STREET GREAT FALLS SEATTLE MINNEAPOLIS,MINNESOTA 55402-1498. MISSOULA DENVER TEI.EPHoNE: (612) 340 72600 - BRUSSELS . WASHINGTON,D.C. FAX: (612) 340-2868 FARGO DES MOINES WILLIAM R SOTH HONG KONG ANCHORAGE (612)340-2969 ,ROCHESTER - LONDON FAX(612)340.2644 soth.william@dorseylaw.com SALT LAKE CITY COSTA MESA VANCOUVER March 1, 2000 Michael J. Momson City Manager City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 Re: Sign for Nativity Lutheran Church • Dear Mike: You have asked for my advice regarding the identification sign for Nativity Lutheran Church. I have reviewed this with Kim Moore-Sykes and believe that I understand the background. I have also. reviewed the Planning Commission minutes of February 15 and the Planning Commission's questions of whether under the circumstances it would appropriate for the City to consider a variance for the sign. As I understand it,the sign is non-conforming and the church wishes to make alterations which would make it easier to maintain and give it a more updated appearance. Apparently,they are not changing the dimensions or location of the sign, and the footings,electrical wiring and base would remain the same. Kim concluded that under Section 1400.08, Subd. 15,they could replace an existing business identification sign so long as the sign has the same dimensions, is in the same location and is not a prohibited sign under Section 1400.07. Under Section 1400.07, Subd. 4, signs within the public right of way are prohibited. Kim thought the right-of-way was 15 feet on the church side and that the sign therefore was not in the right- of-way. She later learned that the right-of-way on Silver Lake Road is 33 feet wide on the church side of the road, and that the sign was 4 feet into the right-of-way. You and the Planning Commission have.raised the question of whether the City should consider a variance for the alterations to the sign..If the sign is considered to be a non-conforming structure, it may be continued only so long as it remains otherwise lawful and complies with the provisions of Section 1660.02. Under this section,it may not be"enlarged,extended,reconstructed,replaced or 93 DORSEY & WHITNEY LLP • Michael J. Morrison March 1, 2000 Page t moved, except to change it-to a conforming use." As I understand it,the sign is being altered, but it is not being enlarged, extended, replaced or moved. It is not clear whether the sign is being "reconstructed". If the City concludes that it is not being"reconstructed", it could be deemed to be permitted under Section 1660.02, Subd. 1. If this is not clear, however,the City could always consider a variance. If this is done,the issue would be whether it would constitute a hardship to relocate the sign to move it off the right-of-way. Whether the City determines that a variance is needed or not, if the sign will continue to be located.in the right-of-way,I would recommend that an agreement be entered into with the church in a form similar to that which I prepared for the Hobart Swan property, to provide the church with a license to continue the sign in the City right-of-way under certain conditions. This would make it clear that the City would have the right to require the church to move the sign if it deemed that it was a safety hazard or if it otherwise was in the City's best interest to have the sign moved for widening of the road, . snow storage, etc. In such an agreement,we can provide that the church would indemnify the City for any claims related to the presence of the sign in the right-of-way as we did with respect to the Hobart Swan property. I hope this answers the questions you had,but if you have any further questions, please let me know. Very truly your , 4 William R. Soth WRS/ms • B.A.Nlittelstead:, I 9/� 350 Westwood Lake Office Bret A.Weis+. F. �s 8Min Wayzata Boulevard Peter n d W Senn; , l'. Minneapolis, MN 55426 Donald W.Sterna,P.E. • Ronald B.Bray,P.E. 612-541-4800 &Associates, Inc. FAX 541-1700 April 6, 2000 Planning Commission City of St. Anthony 3301 Silver Lake Road St. Anthony, N1N 55418-1699 Re: Review of Impervious Lot Coverage Ordinances WSB Project No. 1065-010 Dear Planning Commission: It is our understanding that within the last several months, the Planning Commission has received variance applications to allow impervious lot coverage to exceed the City standard of 35% for lots that are less than 9,000 square feet, the City's minimum lot size. At your request, we have reviewed the impacts to increasing impervious lot coverage and offer the following findings: 1. Increasing lot coverage to 40%on city lots less than 9,000 square feet in area will not adversely affect the City's stormwater conveyance system. 2. Currently, the City considers all decks as impervious surfaces. This assumption can be correct if decks are constructed on or over impervious surfaces. Decks that are constructed over pervious ground do allow water to infiltrate and could be removed from the impervious percentage of lot coverage. 3. Increasing impervious lot coverage to 40%city-wide may or may not have an impact on the City's stormwater conveyance system. Should the City desire to increase the impervious lot coverage to 40%on all city lots, it is recommended that an impervious lot coverage survey be completed. This survey would determine the following: ► The existing impervious lot coverage of residential lots within the village. ► The increase in the volume of runoff generated by increasing lot coverage to 40% for all residential lots. In an effort to determine the impact of increasing impervious lot coverage to 40% for all residential lots which are less than 9,000 square feet,we have prepared and attached to this letter • a figure showing the approximate location and number of lots within the Village which would be affected by this change. Please be aware it is possible that many of the lots less than 9,000 FA WP WIM 1065.0 1 0\0406W-pcmpd M i n n e a p o l i s St . C l o u d Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER 95 Planning Commission City of St. Anthony April 6, 2000 Page 2 square feet in area currently exceed the 35%impervious lot coverage ordinance. This information was presented to you at your March 21, 2000,Planning Commission meeting. If you have any questions, please do not hesitate to contact me at(763) 541-4800. Sincerely, WSB &Associates,Inc. Todd E. Hubmer, P.E. Project Manager Enclosure c: Mike Momson, City of St. Anthony • St. Anthony City Council kd • FAWP WIM1065-0 10\040600-pc.wpd 'COUNTY ROAD F - - a 96 CID SILVER LAKE SEVER LWE im 1z I L A . E`E, ¢RRACe 9AV�T M NNEAROLI 9 —�'� R yyI 2 E L A N R mmm="m 'JJ11J fJ9tLT/1 � A N E. _ iLYBryVa1LLLLLLI A N. - 0 � Mid � CDUNrr LANE e � ®Lots less than 9000 sq.ft Approximate lots less than 479 9000 sq ft I g N 1000 0' 1000 Feet t . 97 e • To: St. Anthony City Council From: St. Anthony Planning Commission Re:. Recommendation to change lot coverage ordinance. Background In the fall of 1999, the Planning Commission heard two very similar variance requests in consecutive months. They were both requests for variances of the lot coverage maximum. Both were undersized lots.in area and width.- Both had garages located in the backyard with the driveway-running from.the street:in front (i.e.- no alley). Both were above the maximum 35% lot coverage limit.With 20-25% of the coverage made up of the driveway and garage. Both listed the non conforming lot size and width as the hardship in their variance request. There are 439 lots under the current 9000 square foot minimum, about 25% of the city. We suspect that most, if not all, of these lots are already above the 35% limit and many will be seeking variances as people seek to enlarge their garages or improve their homes. Rather than looking at the requests on a case by case basis,_the Planning Commission wants to set criteria that can be applied consistently, allowing • improvement of the homes in St. Anthony with9utaversely affecting_the-storm-water control efforts. The gogl of thQ ordinance change is to reduce the number of variance requests to only those,,th"present extraordinary circumstances. Recommendatl®n We recommend that-the Ipt coverage ordinance be charged as follows: 1. Change Section 1605,,9ubd. 44(a) Lot Cove-.age to clarify the definition of "impervious surface" to ex�ludp rleck�s-as""long as the surface below the deck is . --not impervious. Lot Coverage. The area of a lot covered by impervious surface. An impervious surface is any material that substantially.reduces or prevents the infiltration of storm water into previously-undeveloped land. Impervious surface shalf include all buildings,_driveways (paved or.gravel),',sidewalks_andparking`areas. A,surface'that.has - been compacted or covered with a layer of material so-that it is highly; resistant to.infiltration by.water will be.considered impervious. Impervious surface shall not include decks as-:long as the surface beneath the deck is riot impervious. Note: The-definitionof.adeck.should alsojaechanged.to ensure that the deck _itself is-not-in-Wrvious. 2. Change Section 1615.05,.Subd. 8 to create a two tier system.for.lot coverage limits. Lots with area 9000 square feet or over would retain the'35% limit. Lots with area less than 9000 square feet would have an increased limit of 40%. 3. Add a storm water retention plan to the building permit application. The 98 applicant must submit-a short paragraph outlining what steps are being taken in connection with the project.to retain storm water on-the property. An educational brochure would accompany the application to.give people ideas of what can be done. The intent is to create education and incentives for people to take these steps rather than requirements and enforcements. Rationale Excluding Decks Under current interpretation, decks.are counted in determining lot coverage because they are structures. This does not seem in line with the intent of the ordinance to limit storm water runoff since water can run through the spaces and permeate into the ground below. Two Tier Lot Coverage Limit -We-believe the-35%limit is not reasonable for lots-under-the current minimum 10t.size of 9000 square feet. Todd Hubner of WSB reported to us that increasing the lot coverage-limit'for these lots would.not affect the storm water retention in St. Anthony. The two tier system would allow property owners to.improve their.property.without going,through the variance process, leaving variance requests for only extraordinary circumstances. The 35% limit for lots of 9000 square feet and above is in line with other Communities and we believe it provides adequate room for development in the • majority of cases. Richfield has s similar two tier system. Water FletentiOn Plan We believe most people would be willing to make simple changes to their building plans to help-alleviate SL Anthony's storm water problem-if.they were given ideas and encouragement to do so. Examples include directing gutter down spouts into the yard rather than down the driveway and sloping-parking-aream toward the yard.--rather than toward the street. If things like this were done on a city-wide basis, there is potential for a significant_favorable impact to the storm water control efforts. Attachment: Summary of other communities' lot coverage requirements. • St.Anthony R-1,SFD 30%,inc d/w &s/w 9,000 SF 75' combined 15' 000 cnr 90' min 5'one side 30' 25' ZONING LOT 11, CITY DIST COVERAGE AREA WIDTH SIDEYARD FRONT REAR Arden Hills R-1 25%, structure only 14,000 SF Minimum 25' 40' 30' SFD with one side being 10' New Brighton R-1, SFD 40% 10,OOOSF 75' Mounds View R-1, SFD None; need to meet setback requirements 11,000 SF 75' 10' each side; 30' or equal to 30' garage, 5' adjacent structure Fridley R-1, SFD 25%, structure only Cottage Grove R-1, SFD None; need to meet varies 7.5' 30' 35' setback requirements Vadnais Heights R-1, SFD None; need to meet 10,200 SF 85' 25' 25' 25' setback requirements 40' if on arterial street Golden Valley R-1 None; need to meet 10,000 SF The City has no residential lots for development; SFD setback requirements no other information available. Robbinsdale R-1 None; need to meet 6,000 SF 50' 5' each side 30' 25% of lot SFD setback requirements depth Lauderdale R-1 30% SFD Little Canada R-1 None; need to meet 10,000 SF 10' 30' 30' SFD setback requirements Mahtomedi R-1 C, SFD 25%, structure only 11,900 SF 100' 12' 30' 40' Low Density corner lot R-1 D, SFD 25%, structure only 10,400 SF 80' 8' 30' 40' Low Density North St. Paul R-1, SFD None; need to meet 6,000 SF 50' 6' and 9' 30' 30' Low Density setback requirements Prior Lake R-1, SFD No coverage 12,000 SF Low Density restrictions Shoreline SFD 30% 12,000 SF Shoreview R-1., SFD 40%; lakeshore 30% 10,000 SF 75' Need to check with DNR if changing lakeshore restrictions. Richfield R-1, SFD 35%, structure only 7,000 SF or less 25% or 2,500 SF which more than ever is greater 7,000 SF ISpring Lake Park R-1 SFD 35% structure onlyA B.A.Mittelstead z. 1 350 Westwood Lake Office Bret A.Wei:i, 8441 Wayzata Boulevard 55426 Peter R.Willen Sterna,Minneapolis, MN 55426 Donald W Sterna,P.E. Ronald B.Bray,P.E. • 612-541-4800 &Associates, Inc. FAX 541-1700 April 6, 2000 Honorable Mayor, City Council, and City Staff City of St Anthony 3301 Silver Lake Road St. Anthony,MN 55418-1699 Re: Project Status Report for April 11, 2000 WSB Project No. 1065-010 Dear Honorable Mayor, City Council, and City Staff: This letter is intended to provide you with an update on the current status of projects that are ongoing within the Village. Outlined below please find a list of the projects, as well as the current status of each: • I. Silver Point Park The Parks Commission is scheduled to inspect Silver Point Park on Monday, April 10, 2000. At this meeting, the Parks Commission is anticipated to discuss the following items: • Need for restrooms and warming house facilities and their location. • Park lighting for the parking lot, hockey rink, recreational rink, and security lighting. • Punch list items remaining to be completed by the contractor. II. Removal of Homes on Pahl Avenue Preliminary specifications for the sale of the houses on Pahl Avenue have been prepared and reviewed by the City Attorney. The project is anticipated to be bid as follows: • A bid package will be prepared to offer the homes for sale and removal from the Village. • Plans and specifications will be prepared for home demolition and/or foundation removal for each of the homes on Pahl Avenue. •. Plans and specifications to construct the storm water holding areas and landscape improvements will be prepared. FAWPW1N\1065-010\0406Whmc.wpd M i n n e a p o l i s St . C l o u d Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER 101 Honorable Mayor, City Council, and City Staff City of St. Anthony • April 6, 2000 Page 2 The bid documents will be completed and the advertisement for bids published the first week of May 2000. Bids will be received at the end of May/first part of June, and work will begin shortly thereafter. This project is anticipated to be completed no later than the fall of 2000. III. Harding Street Sanitary Sewer Lift Station We have completed our discussions with the City of Minneapolis and have received preliminary approval to divert the Harding Street sanitary sewer lift station into the City of Minneapolis in the vicinity of 37'Avenue and Stinson Boulevard. A letter discussing the options for the rehabilitation of the Harding Street lift station, as well as reconstruction of the forcemain into the City of Minneapolis, is currently being prepared and anticipated to be presented to the Council at either the last meeting in April or the first meeting in May. IV. Harding Street Storm Water Pond A neighborhood meeting was held on February 29, 2000,to receive input on a number of alternatives which.were prepared and presented to the residents. At this meeting, there was general consensus to take one of the four options to preliminary design. It is anticipated that a second public information meeting will be held at the end of April or the first week of May to discuss in greater detail the issues surrounding the preliminary plan and its presentation to the City Council. We anticipate the preliminary plan being presented to the City Council in May of 2000. I will be available at your Apri l 11, 2000, Council meeting to answer any of your questions, or you may reach me at(763) 541-4800. Sincerely, WSB &Associates, In . 'Ilodd E. Hubmer, P.E. Project Manager cc: Pete Willenbring, WSB & Associates kd • F:\\VPWrN\1063-0 10\040600-hmc.wpd 1®2 • MEMORANDUM DATE: April 10, 2000 TO: Mayor and Councilmembers FROM: Michael Morrison, City Manager ITEM: SILVER LAKE ROAD BRIDGE PROJECT UPDATE Following is an updated summary of the City's costs for the Silver Lake Road Bridge Project. Construction is anticipated to start May 8, 2000. The project bid opening was March 22, 2000. The total cost for the City is estimated to be,$844,629.40. Improvement 2000 Cost Engineering $102,000.00 Median enhancement $ 61,635.00 Lighting $149,780.00 New water main, plus replace sidewalk on west side $468,029.60 New sidewalk on east sidewalk on east side $ 38,573.55 Highest possible bridge enhancement $ 24,611.25 Total $844,469.40 The City has the following revenue available for this project: Fund 2000 Funding MSA $250,000 TIF $270,000 Water $350,000 Total $870,000.00 City Cost $ 844,469.40 County Cost $ 802,938.00 Federal Cost $ 718.266.00 • Total $2,365,673.40 • .. 111 _ �N a Project Highlights ¢- Silver Lake Road will be under • The project is expected to be construction beginning in May. completed by November 2000. Elements of the project include: • Traffic will be Restricted to one Lane in each Direction over the Bridges • Reconstruction of the Bridge over during Bridge Construction. the CP Railroad Tracks a • Access to businesses will be • Mill and Overlay of Pavement provided at existing or temporary r between 37th Avenue and Silver locations during construction. Lane • Thank you for your patience and • Construction of Street Lights cooperation during this project. • Installation of New Watermain PLEASE DRIVE SAFELY • Construction of a Sidewalk on the Ramsey County Public Works ¢ East Side 50 W. Kellogg Blvd., Suite 910 St. Paul, MN 55102 Silver Lake Road Information Line Check the web site for up-to-date information ` 651-248-0027 -- Henry Hack www.co.ramsey.mn.us Project Supervisor Click on Public Works 651-248-0025 -- Bob Paine Project Engineer Construction may occur on 651-484-9104 -- Public Works Garage weekends and holidays } c Silver Apache Lake c Plaza .!E TC r Silver Lake Rd LU . ; J Motori 's Guide N = oc J E j a ca R > > 0 f M U 1 1®4 MEMORANDUM DATE: 4/5/00 • TO: City Manager Mornson FROM: Assistant City Manager Isom 5 RE: HILLCREST DEVELOPME APACHE PLAZA PROPERTY; COMPREHENSIVE PLAN AMENDMENT;.PETITION FOR NEW ZONING DISTRICT Last evening members of the Planning Commission, Council, staff, and Mr. John Shardlow (City's consulting planner) took a bus tour hosted by Hillcrest Development (the applicant). The tour visited a few of Hillcrest's recent commercial and light industrial developments. The projects were very impressive and provided a real flavor and insight of Hillcrest's abilities and vision for the proposed Apache Plaza Development. As you know, Hillcrest has requested that the City consider the following: (1) an amendment to the comprehensive plan to accommodate an Office/High-tech designation; (2) a petition for new zoning district for Apache Plaza property, from a C-1 Commercial to a C-2 Commercial which would allow a change from strictly retail use to office, commercial, warehouse, and light industrial uses; and (3) an amendment to the zoning ordinance for a change from C-1 to a C-2 district (companion to #1 above). The Planning Commission will hold a Public Hearing regarding said request at their April 18, 2000 meeting. Subsequent to the tour, the Planning Commission, staff, and the consultant held a Work Session to discuss how best to proceed with the project. The Commission decided the City's best interest would be served if it proceeded with a new three (3)-step approach, in lieu of Hillcrest's request. Said approach will: (1) amend the City's comprehensive plan to accommodate an Office/High-tech designation; (2) change the City Code to allow for Planned Unit Developments (PUDs); and finally, (3) have Hillcrest proceed with the development of the Apache • Plaza under the newly created PUD process. The "critical path" for developing the Apache Plaza under this new approach follows: Critical Path/Important Dates Date: 4/18/00 Task: Planning Commission meeting. Planning Commission to ask Hillcrest to withdraw their request for items two and three of paragraph#2 above. 4/19/00 Task: Planning consultant to submit "Application for Comprehensive Plan Amendment" to Metropolitan Council. 4/25/00 Task: City Council meeting. City Council to hear the Comprehensive Plan Amendment. 5/16100 Task: Planning Commission meeting. Planning Commission to hear Planned Unit Development(PUD)ordinance. 5/23/00 Task: City Council meeting. City Council to hear the PUD ordinance(one reading). 6/20/00 Task: Planning Commission meeting. Planning Commission to hear Concept Review and the PUD agreement. 6/27/00 Task: City Council meeting. Council to hear Concept review and PUD agreement. It should be noted that the critical path might change dependent on the outcomes of the Council and Commission • meetings.. The above has been reviewed by the City's planning consultant. Cc: City Clerk Kroeplin John W. Shardlow, AICP, Planning Consultant MISCELLANEOUS INFORMATIONAL DOCUMENTS. CITY COUNCIL STANDING RULES 2000 INTRODUCTION In the belief that the best decisions are made by the best informed decision makers and that the public decision process is best served when the public has every opportunity to present views,the following rules are established to govern regular and special Council meetings as well as formal public hearings. There are several goals behind these rules. In general,free and open discussion by all interested parties should be an essential part of the decision-making process. The Council process should have as little procedural overhead as possible. Time is better spent on substantial matters rather than performa matters. MEMBERSHIP The formal Council membership consists of the four Councilmembers and the mayor. All five have one vote each and all five can introduce motions. For purposes of leading the meeting,the Mayor,or in the absence of the Mayor the Acting Mayor,will be considered the chairperson.A quorum of the Council is three(3)members.A quorum is required to do official business. Regular meetings of the Council shall be held at City Hall on the second and fourth Tuesday of each month at 7:00 P.M. Work sessions shall be held on the first Tuesday of each month. Special meetings can be called at the request of two Councilmembers,the Mayor,or the City Manager. RULES Order of Business The following shall be the order of business of the Council: Call to Order Pledge of Allegiance Roll Call Proclamations and Recognitions Community Forum—Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, state their name and address for the clerk's record,and limit their remarks to five minutes.Generally,the City_. ouncil will not take official action on items discussed at this time,but'may typically refer the matter to staff for a future report or direct that the matter be scheduled on an upcoming agenda. Consent Agenda—These items are considered routine and will be enacted by one . motion. There will be no separate discussion of these items unless a Councilmemberp citizen so requests,in which event the.item will be removed from the Consent Agenda and placed elsewhere!bn.je,agenda. . City Council Standing Rules Page 2 Public Hearings General Policy Business of the Council Staff Reports Reports from Councilmembers Information and Announcements Adjournment Agenda To be considered,an item must be on the agenda and the agenda must be distributed to all the Councilmembers and any other persons having responsibility for an item at least three working days prior to the meeting. An agenda can be modified with addenda by a majority vote but this should be used only for minor items or items with extreme time constraints. An item can be moved from the consent agenda to the action agenda at the request of any Council member. Since there will be audience and cable TV viewers not familiar with each item,the chair will give a brief explanation of each item as it is addressed. The order of items on the agenda need not be followed absolutely. The Mayor may adjust the order in the interest of- Filling in time before a scheduled item, i.e. a public hearing Grouping several items to best make use of consultant time. Accommodating individuals who have attended the meeting specifically to provide input on an item. Process-Regular and Special Council Meetings For these proceedings the Council will use,the"open discussion"procedure.That is,discussion is open to any member before or after a motion is made. This privilege is also extended to the City Manager,and any of the consultants who may have an interest in or can contribute to the item at hand. This privilege is also extended to those members of the audience who wish to provide input. The Mayor may rule out of order any input felt to be redundant,superfluous or irrelevant. The Mayor can make liberal use of the"unanimous consent"procedure. That is,items that in the . judgement of the chair are likely to be unanimously approved can be introduced for approval with the statement: "If there are no objections.......stands approved(or denied)."If any Council member has an objection,the item reverts to the standard motion procedure. This"unanimous . City Council Standing Rules Page 3 consent"procedure cannot be used for items requiring formal votes, i.e.resolutions or for approval of the consent agenda. The standard motion procedure is changed to not require a second. A motion need only be made to be considered. This also applies to amendments.Any motion,by any member,shall be reduced to writing upon request of any member. No motion shall be put to a vote until it has been stated by the recorder at the request of any member of the Council. To eliminate confusion,only one amendment will be considered at a time and that amendment must be germane to the motion. An amendment cannot itself be amended. If a change to an amendment is deem appropriate,the amendment should be withdrawn and reintroduced accordingly. The general mode of voting will be by acclamation but with enough clarity that the individual votes can be recorded in the minutes. If in doubt the clerk can request clarification. Each individual's vote will be entered in the minutes. Any member may abstain from voting or disqualify himself/herself.The reason for disqualification or abstention must be stated by the member and entered in the minutes. If a member disqualifies himself/herself,he/she may leave the room while the issue is being considered. Any Council member may request the City Manager to prepare a proposed ordinance. Roberts Rules of Order(Revised)shall govern the Council procedures not covered by the Standing Rules . of the Council. The meeting will be video taped and the tape will be retained for 3 months following approval of the minutes of the meeting. The standard retention can be extended if in the judgement of the Mayor, City Manager,City Clerk or any Councilmember such action is warranted. If the Council action is the result of a resident request and that request is denied in whole or in part,reasons of fact supporting the denial will be made part of the public record. No Council meeting will extend beyond 10:30 P.M.except by unanimous vote. This rule is not subject to the modification or suspension provisions of the Standing Rules. Process-Public Hearings Since a public hear ing is a more formal procedure and often requires certain procedures and actions to be legal,the meeting rules are changed accordingly. The primary aim of a public hearing is to take input from the public. To accomplish this in the most effective manner the chair will introduce the hearing with an explanation of the issues. The Mayor will give this explanation or a person designated by the Mayor.The use of explanatory visual aids is encouraged. Following the explanation,input from the public will be taken. Prior to accepting input,though,the . Mayor will state the areas where input will be appropriate,the maximum time to be allotted to any individual presenter and any other procedural rules deemed appropriate to guarantee that all concerned parties have a fair and adequate opportunity to be heard. . City Council Standing Rules Page 4 All individuals wishing to speak must fill out and submit identification form and speak into a recording microphone. Individuals not wishing to speak in public may provide a written statement. The Council may take up to 15 minutes to review written statements presented at the meeting. If the Council decides to not act on the issue at the public hearing meeting,it may by majority vote extend the time where written input will be taken to a day not later than 1 week before the next meeting where a deciding vote is planned. All speakers are expected to be business-like,to-the-point and courteous. Anyone not abiding by these rules will be considered out of order. The Council will refrain from initiating a discussion during the public input phase of the hearing except to clarify points brought up. These"point of information"requests should be held to a minimum. Once the public testimony phase is complete the chair will announce the public hearing to be closed and the Council will revert back to its open discussion mode of operation. From this point on public input will only be appropriate when solicited by the Council. It shall be the intent of the Council to vote on the issue at the same meeting as the public hearing and as close in time to the public hearing as possible. Should it be necessary to defer voting until a later date,the procedure will be clearly explained to the audience. No public hearing will extend beyond 10 P.M. . If the motion contains conditions,as may occur in conditional use or variance requests,those conditions will be conveyed in writing to the requestor. If the public hearing is the result of a resident request and that request is denied in whole or in part, reasons of fact supporting the denial will be made part of the public record. If the public hearing is to set an assessment rate,the assessment formula(s)under discussion cannot be altered. This implies that the Council has fully discussed any formulas prior to"the hearing and that the appropriate legal, fiscal and engineering consultants have passed on formula(s)viability, legality and feasibility. If the hearing is to set an assessment,it cannot be scheduled later than the first meeting in September. This is to allow time to correct errors prior to the time needed to certify the rolls to the county. ACTING MAYOR The Acting Mayor shall be appointed in January of each year.The first Acting Mayor after adoption of this rule shall be the Councilmember with the most continuous time on the Council.The position shall then be rotated among Councilmembers based on time of continuous service. If two or more members have identical seniority,the appointment shall be based on alphabetical order by last name.A Councilmember may not serve as Acting Mayor twice until all other Councilmembers have been Acting Mayor. A Councilmember may decline the appointment for good cause and maintain his/her place in the rotation . for appointment the following year. City Council Standing Rules . Page 5 ADOPTION/MODIFICATION/SUSPENSION These rules with the exception of the mandatory 10:30 P.M.adjournment can be adopted,modified or suspended in whole or in part by a majority vote of the Council. If suspended,they are automatically reinstated at the next meeting. ANNUAL REVIEW These rules will be reviewed annually at the first meeting in January. INTERPRETATION The Mayor will interpret the rules. However,the Mayor's interpretation can be appealed by any Councihnember and can be overruled by a majority vote. t • 2000 General Fund Budget to Actual Report: Expenditures: Mean Average 25% 03/31/2000 Percentage Remaining Budget Y-T-D Balance S pent Bu doe Mayor/Council $58,000.00 $22,257.00 $35,743.00 38% 62% Intergovernmental Relations $17,450.00 $3,288.00 $14,162.00 19% 81% Cable Franshise $20,500.00 $12,818.00 $7,682.00 63% 37% General Management $114,400.00 $35,268.00 $79,132.00 31% 69% Elections $22,800.00 $2,342.00 $20,458.00 10% 90% Finance/Insurance $271,700.00 $39,014.00 $232,686.00 14% 86% Finance/Assessing $37,000.00 $724.00 $36,276.00 2% 98% Legal $59,800.00 $10,172.00 $49,628.00 17% 83% Engineering/Planning/Zoning $9,100.00 $348.00 $8,752.00 4% 96% City Buildings $98,900.00 $10,203.00 $88,697.00 10% 90% Civil Defense $40,900.00. $9,524:00 $31,376.00 23% 77% Police Protection $1,010,700.00 $228,693.00 $782,007.00 23% 77% Lauderdale/Falcon Heights $474,300.00 $107,620.00 $366,680.00 23% 77% Fire Protection $494,300.00 $115,735.00 $378,565.00 23% 77%, Inspections/Building Permits $66,300.00 $9,429.00 $56,871.00 14% 86% Animal Control $5,700.00 $173.00 $5,527.00 3% 97% Public Works $420,700.00 $71,173.00 $349,527.00 17% 83% Public Works/Maintenance & Repair $117,400.00 $21,286.00 $96,114.00 18% 82% Tree and Weed Care $30,700.00 $2,891.00 $27,809.00 9% 91% Parks $81,800.00 $17,275.00 $64,525.00 21% 79% Transfers to other Funds $75.000.00 $18,750.00 $56.250.00 25% 5% Total Expenditures $3,527,450.00 $738,983.00 $2,788,467.00 21% 79% Stormwater Fund#702 03/31/2000 Projeted Revenues: Funding Source Revenues-to-Date Street Improvement Bonds $1,700,000.00 $420,152.55 MSA Bonds $400,000.00 $0.00 DNR $3,540,000.00 $1,834,032.97 FEMA $700,000.00 $700,000.00 Hennepin County $150,000.00 $150,000.00 Storm Water Utility Charges $500,000.00 $342,463.97 Storm Sewer City Bonds $1.540.000.00 $0.00 Total Project Budget $8,530,000.00 - $3,446,649.49 Other Project Activity State of Minnesota-Reimbursements $0.00 $18,755.27 Homeowner Portion-Grant Agreement $0.00 $3,516.75 Met Council $20,000.00 $5,000.00 Purchase 2809-30th Avenue NE $106,000.00 $106;000.00 Interest Earnings(Non DNR Funds) $0.00 $29,457.95 Misc.-Homeowner/Reimburse for Extra Construction Work $0.00 $26.035.87 Total Revenues $8,656,000.00 $3,635,415.33 03/31/2000 Expenditures: Expenditures-to-Date WSB-Engineering Services $321,798.50 Barr-Engineering Services $2,709.35 Dorsey&Whitney-Legal Services . $23,619.19 Purchase of Flood Homes $930,388.03 Flood Relief Grant Program $50,386.30 Private Homes-Dumpsters $1,774.15 Sump Pump $246.64 1999 Street Improvement Project $998,457.49 2000 Street Improvement Project $89,880.26 Richard Knutson,Inc-Silver Point Park $1.378.871.03 Total Expenditures $3,798,130.94 Project Balance -$162,715.61 Stormwater Fees Non-Desiganted $183,178.70 Total Cash on Hand $20,463.09 EXPENDITURE REPORT 02/29/2000 WSB: Flood Relief Grant Program: Project Description: Exoenditures Project Description: F_xanendit!�!ps Water Resource Management Plan $12,191.50 Dennis/Penny Gault $10,000.00 Water Management Plan $10,531.50 James/Susan Kozarek $10,000.00 Stonnwater Task Force $29,243.00 Village Properties-2801 37th Avenue NE $5,280.00 Stonnwater Engineering $20,380.36 Castle Building&Remodeling-3301 Edward St. $10,000.00 Flood Problem Analysis $27,178.98 L.N.Soding-3460 Penrod Lane $600.00. MCES Grant Application $1,475.25 J&D Landscaping-3460 Penrod Lane $1,300.00 DNR/FEMA Grants $5,976.25 St Anthony Health Center-3700 Foss Road $3,301.00 Sump Pump Inspection Program $5,083.43 RiteWay Waterproofing-2929 Crestview Avenue $390.00 Park Design $145,927.10 Pine Cone Nursery-3460 Penrod Lane $9,222.80 Harding Street Design $22,860.13 Twin Cities Glass Block-2521 W.Armour Terrrace $292.50 1/1 Study $19,844.50 Total Flood Relief Program $50,386.30 Flood Grant-1998/1999 $21.106.50 Total WSB $321,798.50 Private Homes-Dumpsters Barr Engineering: Project Description: Project Description: Waste Management $391.65 District#6 Watershed Study $2.709.35 Nancy Myhran $259.50 Total Barr Engineering $2,709.35 Linda Gonier $198.00 Susan Kozarek $926.00 Dorsey&Whitney: Total Dumpsters $1,774.15 Project Description: Legal Services for Flooding Issues $17,696.16 Legal Services-Comdenation of Homes $1,930.00 Sump Pump Legal Services-Harding Street $1,252.80 Project Description: Legal Services-Pahl Avenue $2.740.23 Mcleod USA-Sump Pump Line $131,00 Total Dorsey&Whitney $23,619.19 Lillie Suburban News-Advertisement $115.64 Total Sump Pump/Mist. $246.64 Purchase of Homes: Project Description: 1999 Street Improvement Project Network Title,Inc. $255.00 Project Description: Purchase of 2716 St.Anthony Boulevard $134,928.90 WSB-Engineering Services $166,227.77 Demolition $9,156.00 Springsted,Inc.-Bond Services $8,835.85 Taxes $839.61 Northdale Construction $816,772.32 Legal Services-Dorsey&Whitney $225.00 Treemendous $460.00 Check for Asbestos-Abatement Services $365.00 Moody's Investment Services $3,250.00 Seal&Cap Well $1,450.00 Dorsey&Whitney $2,911-55 Purchase of 2713 St.Anthony Boulevard $147,676.13 Total 1999 Street Project $998,457.49 Demolition $11,258.00 Legal Services-Attorney Fees for Seller $6,845.00 2000 Street Improvement Project Recording Deed/Taxes $2,506.98 Project Description: Title Insurance $946.00 WSB-Engineering Services $87,615.34 Seal&Cap Well $1,420.00 Buchen Environmental Services $2,248.99 Purchase of 2809-30th Avenue NE $106,864.12 Lillie Suburan Newspaper $15.93 Purchase of 2700/2704-Pahl Avenue $296,379.33 Total 2000 Street Project $89,880.26 Purchase of 2713-Pahl Avenue $205,528.49 First American Title $375.00 Evergreen Land Services $3.369.47 Silver Point Park/Constructlon Total Purchase of Homes $930,388.03 Project Description: Richard Knutson,Inc, $339,159.22 Richard Knutson,Inc,_ $300,593.77 Richard Knutson,Inc, $130,084.79 Richard Knutson,Inc, $305,667.27 Richard Knutson,Inc, $56,486.88 Richard Knutson,Inc, $50,176.49 Richard Knutson,Inc, $140,028.70 Richard Knutson,Inc, $56.673.91 Total Payments to Contractors $1,378,871.03 0 ain thou ilia e PROCLAMATION WHEREAS, Volunteers have enriched the life of our community through their concern, commitment and generosity of spirit; and WHEREAS, Volunteers are an essential component of that quality of life as they serve the health, education, recreation, social service, environmental and cultural needs of our community; and WHEREAS, Volunteers of all ages and from all backgrounds are stepping forward to meet and to solve the increasingly complex problems that have confronted our community; and WHEREAS, Individuals and groups serving as volunteers have impacted our community through service to others; and WHEREAS, Recognition should be given to volunteers involved in all contributions which serve their fellow citizens and communities. NOW, THEREFORE, I, Dennis Cavanaugh, Mayor of the City of St. Anthony, and on behalf of the St. Anthony City Council, do hereby proclaim the week of April 9 - 15, 2000 to be VOLUNTEER RECOGNITION WEEK in St. Anthony Village. As we continue to face the challenges and opportunities of our society, 1 call on all citizens of the City to sustain and increase St. Anthony's voluntary spirit now and for the future. Together we can serve the City and serve it well. Mayor Date CITY OF ST. ANTHONY RESOLUTION 00-030 A RESOLUTION RELATING TO 3312 SILVER LAKE ROAD VARIANCE REQUEST WHEREAS, the St. Anthony Planning Commission heard the request from Nativity Lutheran Church, 3312 Silver Lake Road at their March 21, 2000 meeting and made recommendation to the City Council to approve the setback variance due to the following reasons: 1) An undue hardship would be caused if the sign was moved and subsequently caused a change to the configuration of the Church and the configuration of the traffic pattern; 2) The variance would be utilized to correct an extraordinary circumstance with respect to the traffic pattern and the setting of the lot; 3) The undue hardship has been caused by the City ordinance and the sign was in existence prior to the codification of the ordinance; 4) The agreement mentioned and recommended in City Attorney's letter dated March 1, 2000 would be entered into and become part of the setback variance; 5) There were not any significant changes to the-sign in the modification and updating process. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the request made by Nativity Lutheran Church, 3312 Silver Lake Road, for a setback variance for placement'of a sign due to the aforementioned reasons. Adopted this day of , 2000. Mayor ATTEST: City Clerk Reviewed by Administration: City Manager CITY OF ST. ANTHONY BOARD OF REVIEW AGENDA April 11 , 2000 7:00 PM City Hall I. CALL TO ORDER/PLEDGE OF ALLEGIANCE. II. ROLL CALL. III. DISCUSSION OF PROPERTY VALUATION IN ST. ANTHONY. TAMARA ,DOOLITTLE, HENNEPIN COUNTY ASSESSOR, WILL BE PRESENT. IV. ADJOURNMENT. REGULAR COUNCIL MEETING WILL FOLLOW BOARD OF REVIEW. CITY OF ST. ANTHONY NOTICE OF BOARD OF REVIEW NOTICE IS HEREBY GIVEN that the Board.of Review of the City of St. Anthony in Hennepin County, Minnesota, will meet in the Council Chambers of the City Hall, 3301 Silver Lake Road, at 7:00 PM on Tuesday, April 11, 2000 for the purpose of reviewing and correcting the assessment of said City for the year 2000. All persons considering themselves aggrieved by said assessment or who wish to complain how the property of another is assessed, are hereby notified to appear at said meeting and show cause of having such assessment corrected. No complaint that another person is assessed too low will be acted upon until the person so assessed, or his agent, shall have been notified of such complaint. Connie Kroeplin St. Anthony City Clerk Publish: St. Anthony Bulletin March 29, 2000 The Local Board of Review Process Value notices were mailed during the beginning of March. Taxpayers with value or classification concerns should contact the assessor's office. During the initial conversation the property owner may discuss their concerns and review sales information with an appraiser. The majority of callers, approximately 70 — 75 percent, are satisfied after a conversation with an appraiser. If additional attention is necessary the appraiser will review the property. Last year 23 properties were reviewed before the local board, nine of which required a field inspection. There were seven taxpayers that appeared before the board last year: One appeared to state his satisfaction with the job performed by the appraiser who reviewed his property • Two appealed by letter • Four appealed in person In order for a taxpayer to appeal to the county board they must first appeal to the local board either in person or in writing. The board has the authority to increase, decrease, or make no action on individual valuations. The total reduction must not reduce the aggregate assessment by more than one percent or none of the adjustments will be allowed. The board cannot increase or decrease by percentage all of the assessments in a district by class. The board may reconvene within 20 days. A majority of the board members are required to attend a reconvene. Enclosed are.additional duties and information for local boards as provided by the Minnesota Property Tax Administrators Manual, which is prepared by the Minnesota Department of Revenue Property Tax Division. If you have any questions or concerns.please.contact me at 612-348-8641.. . .a o_ a 47 N O _ - a X 3 6 • I I I I I I � a I I I I I I = I. I I I I I I I 30 0 30 60 2 g I I I I I I Q ° I I I I i i I SCALE IN FEET 6 I I I I I I 2 a e x e Ig all 5 "gC P ��g� W r I u L O -- I pCSB - I C — -� I i" r `I/ / ySat .._:+i mss,_ ;- �.'"_ ':::^.- .':'..: - :•: - - - _ 3.., - b - ---- — 42+00 43 00 — — — — — — — — --------------- — ---- �^----------- 44 WO 45+00 4T 48*00 98+17.92 z _ O CSB TB ° T 'CS ! 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