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HomeMy WebLinkAboutCC PACKET 03132001 Meeting Sheet IIIIII VIII IIII) VIII VIII VIII IIII IIII 100583 Box: 17 Folder: CC PACKETS 1999-2001 Document: CC PACKET 03132001 CITY OF ST. ANTHONY CITY COUNCIL STUDY SESSION w MARCH 13, 2001 7:00 pm Council Chambers PAGE S 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE. 3. ROLL CALL. 4. ACTION ITEMS. a. Consent Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 11 b. February 20, 2001 Planning Commission Items. 1) Fitness Crossroad for 2912 Pentagon Drive; conditional use (Resolution"01-049). . . . . . . . . . . . . . . 12 - 37. . . • C. Engineering Items (Todd"Hubmer, WSB & Associates wi//'be present). 1) Insurance agreement on property damage claims resulting from July 9, 2000 and September 2, 2000 storms (Resolution 01-048) . . . . . . . . . . . . . . . . . . . 38 - 41 2) Approve electronic data license agreement with Hennepin County relating to its use by WSB & Associates (Resolution 01-047) . . . . . . . . . . . . . . . 42 - 52 3) Approve easement relating to Harding Street Ponding Project (Resolution 01-046)" . . . . . . . . . 53 - 55 4) Award bid for 2001 Street and Water Main Improvements (Resolution 01-040) . . . . . . . . . . . . . 56 - 59 5) Call for sale of bonds for 2001 Street and Water Main Improvements (Resolution 01-045) (Springsted Inc.'s Recommendations are included ) . . . . . . . . . . . . . . . . 60 - 61 d. Appoint Council liaison to Community Services Advisory Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Council Study Session March 13, 2001 Page 2 5. Review Items. a. Hennepin County Commissioner Mark Stenglein will be present. b. Hennepin County Assessor Tamara Doolittle will be present to discuss the upcoming Board of Review on April 10, 2001. C. Discuss Custom Liquidators Property, 2654 Kenzie Terrace (Short Elliott Hendrickson) (information included in packet). - d. Investment Report (Ehlers) . . . . . . . . . . . . . . . . . . . . . . . . 63 - 73 (additional information included in packet). e. Financial Development Proposal (Ehlers) . . . . . . . . . . . . . . . 74 - 76 f. Economic Development Proposal (Ehlers) . . . . . . . : . . . . .77 781 , g. City's Code Enforcement policy (Fire Chief Hewitt will be present)) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 - 84 6. INFORMATION AND ANNOUNCEMENTS. 7. ADJOURNMENT. MISCELLANEOUS INFORMATIONAL DOCUMENTS ARE ATTACHED. • 4. ACTION ITEMS. • 1 Saint Anthony Village DATE: March 13, 2001 Approval: TO: Mayor and Councilmembers FROM: Judy Monson, License Clerk ITEM: Licenses and Permits for Approval: Heating License: Architect Mechanical, St. Anthony, MN Aqua City Plumbing, Inc., Minneapolis, MN General Contractors License: Kraus-Anderson Construction Company, Minneapolis, MN Construct-All Corporation, Brooklyn Park, MN Suburban Lighting a.k.a. Amtech Lighting Services, Stillwater, MN • Reliable Tree Service; Inc.,, Fridley, MN Garbage Haulers License: Larry's Quality Sanitation, Ramsey, MN Residential & Recyclable License Walter's Recycling & Refuse, Circle Pines, MN Residential & Recyclable License Service Station License: Erickson Oil Products, Inc. (Freedom Service Station) St. Anthony Mobil Don's Apache Auto Wash Cigarette License: Erickson Oil Products, Inc. (Freedom Service Station) .3.2 Beer Off-Sale License: Erickson Oil Products, Inc. (Freedom Service Station) • 2 RC FINANCIAL SYSTEM ST ANTHQ._Y�ElLJ-.�1G; /06/2001 16: Check; Register GL540R-VO6.27 PAGE LANK VENDOR rBE_CK# DATE AMQUNT FIRS FIRSTAR ST. ANTHONY CHECKING _ 008216. A T T WIRELESS 'SERVICE 14095 03/14/.0]. 173.69 008696 A. J . GALLAGHER & CO. OF 14096 03/14%01 392.50 _ 000020 AA BATTERY CQ �'-�--O�1 Q1 8O .00001 ABUSARAH/SULEIMAN 14098 03/14/01 200.00 _ .00001 AEI ELECTRONIC PARTS 14099 03/14/01 3.58 0OQ105 ALL�J�-TAR TROyL�2_N --- 1�iS90 2,�/� 4/01 _2�3�20 008621 ALLIANCE MECHANICAL 14101 03/14/01 454.00 _ 004271 AT&T BROADBAND 14102 03/14/01 3.50 _ 007048 BARTON SAND AND GRAVEL _1._4_l Q !3 03 14/01 4 408.05 _ 007253 BRAKE & EQUIPMENT WAREHO 14104 03/14/01 66.20 000535 BUREAU OF CRIMINAL APPRE 14105 03/14/01 200.00 00514.6 CAPITQL CjT1 MILT_��L_�ZD -� 4146 ? 114/01 50.00 007386 CASTLE INSPECTION SERVIC 14107 03/14/01 942.63 000610 CATCO CLUTCH & TRANS SVC 14108 03/14/01 46.51 .00002 CITY OF ANOKA ___1_4_109 03/14/01 24.00 008577 CITY OF ST. PAUL 14110 03/14/01 25.00 004107 COMPTON 'S COMMERCIAL CLN 14111 03/14/01 4, 140.72 A�KO E�IER E�IC_Y__EQ -I-P- 'LEN 14112 ��- 000820 DORSEY & WHITNEY 14113 03/14/01 4,670.55 008634 DRIVER & VEHICLE SERVICE . 14114. .03/14/01. .18.00 008496 EVERGREEN LAND SERVICES 141_],5_Q3/ 0J 2 047 43 005251 FIRE INSTRUCT ASSOC OF M 14116 03/].4/01 20.00 008221 FOSTER,WENTZELL,HEDBACK, 14117 03/14/01 4,000.00 008744 FOUR POINTS HOTEL_MIhUNEA 14118 Q3/14/01 293. 18 008647 FRATTALLONF_ 'S HARDWARE 14119 03/14/01 28.46 001025 G & K SERVICES 14120 03/14/01 127.21 001030 G c4, K 14121 03/1.4/01. 305.05 001145 GLENWOOD INGLEWOOD 14122 03/14/01 38.35 007188 H & L MESABI INC 14123 03/14/01 377.51 0013_0_0 HACH COMPAhIY 141.24 03/14/01 148.67 :17: 001420 HAWKINS WATER TREATMENT 14125 03/14/0]. 499.93 -1. 008376 HENNEPIN CNTY SHERIFF 'S - 14126 .03/14/01 . , ....- .73...72_ =� 008709 HENRY/SUSAN 14127 03/14/01 31 .37 008252 HOME DEPOT-GECF 14128 03/14/01 611 . 13 008765. INTERNATIONAL_ SOCIETY OF 14129 03/14/01 75.00 _ OMPUTER LEARNI 14130 03/14/01 008769 LSD #621 C . 195.00 007352 KATH FUEL OIL SERVICE 14131 03/14!01 . 158.66 002040 LILL.IE SUBURBAN NEWSPAPE 14132 03!14/01 31 .07 008655 LYNN $ ASSOCIATES 14133_. 03/14/01 1 ,600.00 002395 M T I DIST CO 14134 03/14/01 54. 17 008700 MCINTYRE PUBLICATIONS 14135 03/14/01 180.00 14136 03/14/01 95.00 .00003 MCPA- 14137 03/14/0]. 413.60 008245 METRO FIRE 007835 METROCALL 14138 03/14/01 2,256.74 Ell 002240 METROPOLITAN COUNCIL 14139 03/14/01. 33 287 .80 0084.05 MINNESOTA CHAPTER IAAI 14140 03/14/01 25.00 008771 MINNESOTA GFOA 14141 03/14/0]. 30.00 008766 MINNESOTA OCCUPATIONAL H 14142 03/14/01 286.00 3 SRC_ FINANC-1gL�-Y S-T-E ST. ANTHONY-V-T-L.LA ' 3/06/2001 16: Check Register GL540R-VO6.27 PAGE pANK VEND-Q- CHE-CF#_DATE AMOUNT FIRS FIRSTAR ST. ANTHONY CHECKING ' 008740 NETWORK, PRO 14.1,43 03/14/01 631 .75 008764 NFPA 14144 03/14/01 610.00 008519 NORTHDALE QQRSTRU JJM C 14145 03/14/9j. _8j-,.AQ 6.48 004334 NORTHEASTER 14146 03/14/01 60.00 _ 008767 NSRMAA 14147 03/14/01 150.00 0000A5 OEEXCE�EPO.T __ _ 141483/1�LQ1 __ 5852_ 008775 OLD REPUBLIC NATIONAL TI 14149 03/14/01 1 ,030.00 .00004 PARTNERS FOR VIOLENCE 14150 03/14/01 25.00 0082Z1PLET�rKER'S_C�EENH�USE I 1����LJ.LQj 44.94 . 008768 POLICE 14152 03/14/01 20.00 _'_7 007057 PRAXAIR 14153 03/14/01 104. 13 008372 QWEST _IN_T_E.R F1CT SERVICES 14154 03/14/01 49.95 007376 RDO FINANCIAL SERVICES C 14155 03/14/01 914.83 002380 RELIANT ENERGY MINNEGASC 14156 03/14/01 13,456.63 008282 RESOFT, INC .. X4157_03/14/01, 375:00 007364 ROGNESS EQUIPMENT COMPAN 14158 03/14/01 33.78 008653 ROSEVILLE FIRE GROUND 14159 03/14/01 13.50 0_03350 SEH-RCM __ 14160 03/14/01 1 ,016.92 008478 SIGN SOLUTIONS 14161 03/14/01 112.34 008199 SIGNATURE . CONCEPTS, INC . 14162 03/14/01 663.35 ' • 008214 SNYDER DRUG 14163 03/14/0]. 28.36 002420 STAR TRIBUNE 14164 03/14/01 870.40 ' 007337 TIMESAVER OFF SITE SEGRE 14165 03/14/01 484.50 008773 TRAFFIC CONTROL CORPORAT 14166 03/14/01 4,500.00 _ 007330 TRI STATE BOBCAT, INC. 14167 03/14/01 95.22 004481 TWIN CITY JANITOR SUPPLY 14168 03/14/01 60.81 _ 008443 UNIVERSITY OF MINNESOTA 14169 03/14/01 65.00 005088 VAN WATERS & ROGERS INC 14170 03/14/01 184.25 004494 WASTE MANAGEMENT - BLAIN 14171 03/14/01 342.28 .00005 _ WASTE MANAGMENT - 141,72 03/14/01 77.58 008772 WELLS ' CATERING SERVICE 14173 03/14/01 759.56 _ 008273 41SB c&� ASSOCIATES, INC . 14174 03/14/01 16,218.85 002680 XCEL ENERGY 14175 03/14/01 2,372.03 .00006 YELLOW PAGES, INC . 14176 03/14/01 179.00 4, FIP.STAR ST. ANTHONY CHECKING 191 ,572.68 #' .`0 =7 4 BC FINANCIA - L$TEM ST ANTHONY VI L _ GL540R-V06.27 PAGE _ ' 02/21/2001 13: Check Register z BANK VENDOR CHECK# DATE AMOUNT al FI FIRS FIRSTAR ST. ANTHONY CHECKING 71 000020 AA BATTERY CO 13990 :02/28/01' 70.60 008666 ALLEGRO 13991 02/28/01 51 .50 ei 007338 AMERICAN EXPRESS 13992 02/28/07 312.89 005201 AMERICAN STORES 13993 02/28/01 5.75 008255 AVAYA, INC . 13994 02/28/01 29.32 008505 BATTERY CITY INC_ 13995 02/28/01 223.49 13l__ INC . 13996 02/2.8/07. 11 ,369.00 008758 BUILDERS CARPET, ?4 008644 CHAMPPS AMERICANA 13997 02/28/01 61 .77 =' 00857_7 CITY OF ST. PAUL 13998 02/28101 98.76 13j 008759 COMPLETE COOLING SERVICE 13999 02/28/01 201 .30 17, 000800 DAVIES WATER EQUIP CO. 14000 02/28/01 435.71 12 .0_0001 _ DEPT EMPLOYEE RELATIONS 14001 02/28/01 100.00 004110 DICKSON ELECTRIC 14002 02/28/01 97.00 007371 DISCOUNT STEEL, INC . 14003 02/28/01 45.75 001411 DON HA STAD CO. INC . 1400402/28/03. 75.00 ] 000820 DORSEY & WHITNEY 14005 02/28/01 2,517.30 008698 EHLERS & ASSOCIATES, INC 14006 02/28/01. 1 ,240.00 t, 008496 EVERGREEN LAND SERVICES 14007 02/28/01 1 ,916.50 008221 FOSTER,WENTZELL,HEDBACK, 14008 02/28/01 4,000.00 008647 . FRATTALLO.NE 'S HARDWARE .14009 02/28/01 .41 .75 . _001030 G .c4, K SERVICES .INC 14010 02728/01 500.33 008120 GENERAL OFFICE PRODUCTS 14011 02/28/01 2,627. 17 =7i 008388 GOETSCH ASSOCIATES, INC . 14012 02/28/01 2, 112.80 _ 001200 GOPHER BEARING 14013 02/28/01 38.90 +' 007188 H & L MESABI INC 14014 02/28/01 285.92 008752 H & T CORP. OF MINNESOTA 14015 02/28/01 . 39.94 33.' 005121 HARTMAN/JAY 14016`02/28/01 40.51 _ 001420 HAWKINS WATER TREATMENT 14017 02/28/01 67.50 s 008753 HOLTZ LANDSCAPE & IRRIGA 14018 02/28/01. 340. 12 361 008252 HOME DEPOT-GECF 14019 02/28/01 158.51 37 .00002 ICMA 14020 02/28/01 19.45 38i . . 000625 IKON OFFICE ..SOLUTIONS 14021 . 02/28/01 67. 17 ;y 005100 INSTRUMF_NT CONTROL CO 14022 02/28/01 86.00 an, 008760 JEFF 'S BOBBY & STEVE'S 14023 02/28/01 41 .52 a, 000742 KROEPLIN/CONNIE 14024 02/28/01 1.5.60 -4; OGZ3630 LARSON ALLEN WEISHAIR & 14025 02/28_/01 475.00 �a ' 007143 LARSON/ROGER A 14026 02/28/01. 65.00 002040 LILLIE ,SUBURBAN NEWSPAPE 14027 02/28/01 358. 18 008254 LMCIT % BERKLEY ADMINIST 14028 02/28/01. 15,023.50 LYNN c4. ASSOCIATES 14029 02/28/01 6,360.00 as 008655 LYNN 47 002100 MACQUEEN EQUIPMENT CO 14030 02/28!07. 14 .00 jaa 008421 MAMA - GMC LABOR _RELATIO 14031 02/28/01 2,7488.00 49� . 008700 MCINTYRE PUBLICATIONS 14032 ._02/28/01. 340.0'0 008737 MCLEOD USA 14033 02/28/01 305.00 008263 MCLEOD USA, INC .. TEC 14034 02/28/01 772.24 -6-0-8f-78 METRO SALES INC. 14035 02/28/01 336.00 007835 METROCALL 14036 02/28/01 22.67 I�� 008467 MIDWAY FORD __ 14037 02/28/01 4.79 5 BRC FINANCIAL_ SYSTEM _ ST. ANTHONY VILL. 02/21/2001 13: Check Register GL540R-V06.27 PAGE 210 3� BANK VENDOR CHECK# DATE AMOUNT FIRS FIRSTAR ST. ANTHONY . CHECKING 005610 MINN CONWAY` FIRE & SAFET 14038 .02/28/01 29.51. _ 008249 MINNESOTA COUNTIES INS. 14039 02/28/01 250.00 007131 MINNESOTA DEPT OF HEALTH 14040 02/28101. 2,947.00 008269 MINNESOTA SHREDDING LLC 14041 02/28/01 54,95 008456 MN DEPARTMENT OF HEALTH 14042 02/28/01 60.00 002370 MN DEPT HEALTH 1404302/28/01 200.00 ;J 008441 MN DEPT. OF REVENUE , 14044 02/28/01 50.00 008740 NETWORK PRO 14045 02/26/01 1 , 167.50 008761 NRG PROCESSING SOLUTIONS 14046 02/28/01. 281 .00 �I 000045 OFFICE DEPOT 14047 02/28/01 35.55 j 008749 ON SITE SANITATION 14048 02/28/01 149.30 ;! 001230 ONE CALL CONCEPTS-.,- INC-. 14049 02/28/01 _.___ 25.60 008528 PACE .ANALYTICAL SERVICES 14050 02/28/01 270.00 008762 PADGETT-THOMPSON 14051 02/28/01 169..00 007366 PARTS MIDWEST, INC . 14052 02/28/01. 66.75 008631 PARTS PLUS ROSEVILLE 14053 02/28/01 28.71 008594 PETERBILT NORTH 14054 02/28/03. 45.36 002820 PETTY CASH-FIRSTAR ST. A 14055 02/28/01 66.59_ 007057 PRAXAIR 14056 02/28/01 64.91 -.004492 QWEST. - . 14057, 0. /29/01 .284:83 .. s. _. - . 008763 '-RANDY :BERNDT .TRUCKING, ,. 1 -14058 02/28/03. 290.00 -�1 007376 RDO FINANCIAL SERVICES C 14059 02/28/01 180.74. s; 008282 RESOFT, INC . 14060 02/28/01 501 .30 005293 _ROAD_RUNNER 14061 02/28/01 10.65= 3j .008543 SCHARBER & SONS, INC. 14062 02/28/01 .29.41 . 408756 .SCIENCE .MUSEUM OF MINNES 14063 02/28/01 129:00 F 003350 SEH-RCM 14064 02/28/01 905.48 ' 008334 ST. PAUL OFFICE EQUIP. R 14065 02/28/01 392:75 003490 STREICHER 'S 14066 02/28/01 58.52 i 008757 STS CONSULTANTS LTD 14067 02/28/01 2,520.00 ,J 008620. SUNDE./TRESSA 14068 02/28/01 234.65 008755 THE MOBILE PHONE COMPANY 14069 02/.28/01 78.20 ' I39 007337. TIMESAVER OFF.. SITE SECRE 14070 02%28/03. 383.50 003560 TRACY PRINTING 14071 02/28/01 272.-84 007330 TRI STATE BOBCAT,. INC. 14072 02/28/01 89..63. 008695 TWIN CITIES TRANSPORT AN 14073 02/28/01 58.00 008336 : UNITED ,:ELECTRIC .COMPANY 14074 02/28/01 54.32 - .00003 V.E. GRAY AND SON . .. . 14075 02/28/01 8,550 85 's5� 005088 VAN -WATERS & ROGERS INC 14076 :02/.28/03. 170':40 las' 008227 VERIZON WIRELESS, BELLEV 14077 02/28/01 376.43 r 002680 XCEL ENERGY 14078 02/28/01 8,734.65 000830 ZEE MEDICAL SERVICE 14079 02/28/01 49.40 -FIRSTAR ST. ANTHONY CHECKING psi - -- ---- A-W rl 61 6 -ANIELOh*Y-LILL.IGE 02/2001 13: Check- Register GL540R-VO6.27 PAGE ]. ----�ANI�----VENDOR-__-------------- ------- CHECK#•--._DAZE--.-----AMOUhLT-- - LIAR LIQUOR CHECKING ACCOUNT _- -- - 08216 - A-.T T WIRELESS SERVICE - -17869 02/28/0 - -- - 29 .09 -0 008458 ACCESS CASH INTERNATIONA 17870 02/28/01 20.97 -- -_ 008311__-_-ALL_SAIN.7rS-.BRANDS-DIST-RI-- 004.225 ALL.IANT FOODSERVICE ----1 8722 28/01----- 2,419.63 17873 02/28/0]. 681 .83 004015 AMERIPRIDE LINEN -------O.QO320------BEISSWEhIGER _APPLIANCE.__.__..-.-- 004293 BELLBOY CORP. 17875 02/28/01. 1 ,855.92 004080 CHISAGO LAKES DIST. CO. , 17876 02/28/01 2,976.25 --- ---------QC�=rU.87_.----- G LTY__PAGF_5--.-----.-- ----- ------------- 00 17878 02/28/01 1 ,381 .92 4095 COCA COLA BOTTLING 17878 02/28/01. 9`>•32 008550 COMMERS .102--C_Qi�t'LZO.NC[�CIMEROlA L_C�LN_---- 7_8si0-0�/_2.aL0�.__._ .------- L - --- - 004120 EAGLE WINE CO 17881 02/2.8/01. 2,533 .71 004125 EAST SIDE BEVERAGE CO 17882 02/28/01 12,332.65 ---- a0.4 1-3-Q ECal°A ----- ------ --- --- - ----1 78$ 2/2581/-0 0-I /01 - ---160.00 - --- 008697 EXTREME BEVERAGE 5,247 .07 004141 FRITZ COMPANY, INC . 17885 02/c:8/0i. 127._66 ----- 17887 02/28/01 11 ,267 .64 004175 GRIGGS COOPER & CO INC 17888 02/28/01 676.62 004454 GTE COMMUNITY DIRE:CTORIE---- ---- -178139. 004.201___ HEGGIES__PI_ZZ_A 17890 02/28/01 1,013.25 004207 HOHENSTEIN 'S, lNC 17891 02/28/01 33 . 90 004205 HOME JUICE. CO 637 26 004.220-- JOHNSON B-ROS..__LI-Q.--- 1789�__C)2I�L8IQ1 _. . GOZ--- Q 17893 02./28/0]. 27 .94 0042.18 JOHNSON PAPER � SUPPLY C 17894 02/28/01 32, 724.98 0Q4.230 KUETHER DISTRIBUTING CO 230.08____-- - c, 17895 _02-/2 8/0]. 002040_.__... _LI-LLIF---S�J�UfZE�RN _N.E-_I�1�P�PE_ --------------- - - - ------ __ _ - - --- -- -- -- 17896 02/28/01 3,339.25 008254 LMCIT % BERKLEY ADMINIST 17897 02/28/0]. 11 ,984 .74 004265 MARK VII SALES INC 17898 1_2___ _ 004.272_ METZ BAKING. CO_.---- 02/28/01 128. ------ ------17899 02/28/01. --- 9. 12 004299 MPLS. OXYGEN CO. 17900 02/28/01 336.60 004334 NORTHEASTER 17901 02/28101 72.00 _ 004345 OLD DUTCH F_OODS_TNC-.-__-_-_ 17902 02/28/01 1 ,827.27 00435.4 PAUSTIS & SONS 004355 PEPSI COLA �.COr•1PAN`� 17903 02/28/0]. 577 .37 17904 02/29/01 9,359. 12. --- 004.360 -----.-PHILL.IPS WINE ct_SPIRITS _.-__----:- 17905 02/28/01 321 .74 ----- -- 004372 PLUNI{ETT 'S- - 008770 PORTER/WILLIAM 17906 02/28/01 65.00 00437_6 _PRIOR WINE CO -- ----_--- 17907 0_2/28/0]. _- 2,819.01 - 044385 Q!JAL.ITY WINE CO 17908 02/28/01 13,012.0]. 008219 QWEST DEX 17909 02/28/01 1 ,296 .66 1791.0_ 02!28/01 _ 219.25 _ 008597 R .D. HANSOM ASS_OC . , INC .IG . --'-17911 02/28/01 5,742..65 002380 RELIANT ENERGY hiINhIF_GASC 17912 02/28/01 207.24 004393 RON 'S ICE 2_. 17913 02/ 8/0]. _ 1_,298_65 _ 008199 SIGNATURE= CONCEPTS, INC . -- - , , -�. - -- -- - ---- -17914 0)2/2_8/01 2,030.53 004466 S1SC0-MINNE S OTA 79 .00 004475 TRI TECH DISPENSING 17915 02/28/01. 17916 02/28/01 1 ,54.0.00__ 004.4.90 VAL-PAK OF MINNESOTA _-_ __----- - - 7 /02/2001 13: Check Register GL540R-V06.27 PAGE FLANK — VENDOR_.-----.—_-_-- CHECK# DATE _ AMOUNT_--- LIAR LIQUOR CHECKING ACCOUNT - 008316 WINE_ COMPANY/THE 17917 02/28/01. J 516. 05 --- 008310 WINE MERCHANTS INC 17918 02/28/01 78.86 004499 WORLD -CLASS_ WINES-, INC__--_ 17919 02/28/01-.----_— 605.00 _ 002680 XCEL ENERGY 17920 02/28/01 929.78 003840 ZEP MFG COMPANY 17921 02/28/01 51 . 65 - - 158,588 ---LIQUOR CHECKING ACCACCOUNT -- . 12 #R 8 ----S_T_..--AN.TH0N_Y_VILLr- 03/05/2001 16: Check: Register GL540R-VO6.27 PAGE --- t{ANK--------VENLZDR--------- - LIAR LIQUOR CHECKING ACCOUNT .003160 FIRSTAR ST ANTHONY BANK 17537 02/28/03. 12,696.22 000670 CITY COUNTY CREDIT UNION 17538 02/28/01 389.00 004208 I C M A RETIREMENT TRUS 17540 02/28/01 360.00 008313 MN CHILD SUPPORT PYMT CE 17541 02/28/01. 448 . 14 ._0.043.80____-_P_UE{L.IC_.EMP.LOYEE___RE.TI.REME -_ ___.__17542_.02t28L.O1_____.____._.___1.,..9.24.73._..____ 004233 LMCIT % BF_RKLEY RISK SE 17543 02/28/01. 195.66 004318 NAT FINANCIAL INS CO 17544 02/28/01 9.50 003160 -_ _F-.I.RSTAR .-ST-ANTH.OM-Y-FAN.K.-_-_-_ 7._545_-02/_2B ZD.J_ 15x0.0.0_..00___ _ 003160 FIRSTAR ST ANTHONY BANK 17546 02/28/01 8,000.00 008716 SCENE/THE 17547 02/28/01. 130.00 425.0_-- _ -.LUnID.GREnLLC'IA 5 .00001 MIKE SMITH 17549 02/28/01. 100.00 002680 XCEL ENERGY 17550 02/28/01 2,321 .35 ANTHONY-BANK.-______.-___17679_. 02/2.8/__01__.______ 003160 FIRSTAR ST ANTHONY BANK 17680 02/28/01 15,000.00 008716 SCENE/THE 17681 02/28/01 130.00 --------------OOti_�SQ-----...._Ll1NDGRENLMATTHEb��{.•- -------.----.17_6$2._O�.L28/_O_i.-------_-----_--..._7.5_..C)O_- ---.- 003160 FIRSTAR ST ANTHONY BANK 17683 02/28/01 12,895.30 000670 CITY COUNTY CREDIT UNION 17684 02/28/01 389.00 -000055_: _AETNA-_;LIFE_-c�_: CASUAL:TY 004208 I C M A RETIREMENT TRUS 17686 02/28/01 180.00 008289 MN NCPERS LIFE INSURANCE 17687 02/28/0i. 24.00 ___.004.380--_____PU.BL.IC-. EMPLOYEE___.RETI_F?EME 17688 _02/28/01. 002850 MEDICA CHOICE 17689 02/28/Oi. 4,799.71 000710 PRUDENTIAL LIFE INSURANC 17690 02/28/01 74.20 008313 "1N_-CHILD-SUP PORT_PYMT_CE.__.-__..___176.9.1-02/_?_�LO.i. __ 008774 DIVERSIFIED COLLECTION 17692 02/28/01 52.96 .00002 PREMIERE CHOICE AWARD 17693 02/28/Oi. 138.80 -_ --_00003 ROSEDALE GIFT_._C-ERTIFICAT- _. 1764 C)212SLp 004225 ALLIANT FOODSERVICE 17695 02/28/01 1 ,263.83 003160 FIRSTAR ST ANTHONY BANK 17696 02/28/01 8,000.00 003160 ST ANTHONY BANK 17697 02/?8�0 i. -_ 15,000.00-_ 008716 SCENE/THE 17698 02/28/01 130.00 004250 LUNDGREN/MATTHEW H'. 17699 02/28/01. 150 .00 0031b0 FIRSTAR_ST ANTHONY BANK ____1.7700 0.2/28/01 003160 FIRSTAR ST ANTHONY BANK 17701 02/2.8 /01. 15,000 .00 008716 SCENE/THE 17702 02/28/01 130.00 _-__-004250 LUNDGREN/MATTHEW H. .---_-__-____17703 02/28/01_-__--__ 150 .00 004401 ST.A.L.IQUOR #1 PC 17704 02/28/01 235.81 LIQUOR CHECKING_ACCOUNT BRC,__FI_NANCIAL_SYSTEM _ . ._ _ _ ___. _ST-. _-ANTHONY .VIL.I. 03/08/2001 11 : Check Register GL540R—VO6.27 PAGE HANK VENDOR _.. _ . _ _CHECK##___--DATE-------------------AMOUNT._._ LIAR LIQUOR CHECKING ACCOUNT 004225 ALLIANT FOODSERVICE 17922 03/14/01. 305.32 008692 AT&T BROADBAND 17923 03/14/01 154.21. 008437 ----- -- - -----17924. 03/ 1.4/0.1.- _ - - ---- ---X7.25_ 004120 EAGLE WINE CO 17925 03/14/01 1 , 127.90 004135 ELECTRO WATCHMAN INC 17926 03/ 14/01. 169.34 --.---.. -_-_--008697- --- -EXTREME_BEVERAGE -------...... .... ... 17927_03/1440_1_____ ---9b-_.00_.-- 004141 FRITZ COMPANY, INC . 17928 03/14/01. 1 , 113 . 18 004172 GRAPE BEGINNINGS, INC . 17929 03/14/01 181 .00 004175 GRI,GGS.__COOPER & _CO .INC 17930._03/14/01 1 1_,_5.b 1..09._- 004454 GTE COMMUNITY DIRECTORIE 17931 03/14/01 84.78 004205 HOME JUICE CO 17932 03/14/01. 51 .45 004220 JOHNSON__EBROS_.__LIQ. . _. 17933_C)3/.1.4/`01____.- _____25,_587.0-/,__- 004218 JOHNSON PAPER & SUPPLY C 17934 03/14/01 605.81 008671 MENGEL.KOCH CO. 17935 03/14/01 12.00 ------ 004.272-.-. _CO--- ------------ _.._____._1_793.6 �'4-- 004299 MPL.S. OXYGEN CO. 17937 03/14/01 8.67 004339 NTN COMMUNICATIONS INC 17938 03/ 14/01. 480 . 00 004360 PHILLIPS WINE & SPIRITS 004376 PRIOR WINE_ CO . 17940 03/14/01. 2,294.85 • .004385 QUAL:ITY. WINE CO 17941 03/14/01 4;957.53 008219 QWEST DEX '17942 03/_14/01,_____ _ ___-_____.._150...10- ..-------'--'---'- -'------- '---- ---C---- - - .. 00 ,`466 SYSCO-MINNESOTA 17943 03/14/01 738.81. 004494 WASTE MANAGEMENT - BLAIN 17944 03/14/01. 327 . 43 003840 ZEP MFG COMPANY 17945 03/14/01 123.01 LIQUOR CHECKING ACCOUNT 62,20.7.39 - � I WSB oc=Xes,Inc. March 5, 2001 Mr. Michael Morrison City Manager City of St Anthony 3301 Silver Lake Road St. Anthony, MN 55418-1699 Re: Construction Pay Voucher No. 8 1999 Street and Watermain Improvements City of St. Anthony, MN WSB Project No. 1065.22 Dear Mike: Please find enclosed Construction Pay Voucher No. 8 for the referenced project in the amount of$81,406.48. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of St. Anthony approve • Construction Pay Voucher No. 8 for Northdale Construction Co., Rogers, MN. The amount indicated above reflects work certified to date through March 5, 2001 with a I% retainage applied. If you have any questions or comments regarding this voucher, please contact me at (763) 287-7182. Thank you. Sincerely, WSB & Associates, Inc. Todd E. Hubmer, P.E. Project Manager Enclosures 4150 Olson Memorial Highway c: Northdale Construction, Inc., Inc. Suite 300 Tim 14;nneapolis innesota 55422 763.541.4800 763.541.1700 FAX Minneapolis • St. Cloud • Equal Opportunity Employer Construction Pay Voucher Voucher No. 8 Date: March 2,2001 • WSB Project No: 1065.22 Period Ending: March 2,2001 Project: 1999 Street and Watermain Improvements Project Location: St.Anthony,MN Contractor: Northdale Construction Co. 14450 Northdale Boulevard. Rogers MN 55374 Contract Date: February 1, 1999 Work Started: Completion Date: Work Completed: Original Contract Amount $886,231.71 Total Additions $0.00 Total Deductions $0.00 Total Funds Encumbered $886,231.71 Total Work Certified to Date $925,642.31 Less Retained Percentage 1.00% $9,256.42 Less Previous Payments $834,979.40 Total Payments Incl.This Voucher $916,385.89 Balance Carried Forward ($30,154.18) Approved for Payment This Voucher $81,406.48 Approvals • WSB&Associates,Inc. In accordance with field observation,as performed in accordance with industry standards, and based on our professional opinion,the materials installed are satisfactory and the work properly performed in accordance with the plans and specifications. The total work estimated to be completed as of March 2,2001 is as indicated herein and we hereby recommend 100% payment of this voucher. Signed: NIA Signed: Construction Observer Project Manager/Engineer Northdale Construction Co. This is to certify that to the best of my knowledge, information,and belief,the quantities and values of work certified herein is a fair approximate estimate for the period covered by this voucher. Contractor: c j Signed: Date: 3 I (o ( Title: II ' City of St.Anthony Checked by: Approved for Payment: • Authorized Representative Date: Date: W:\1065-220\Exel\voucher5&up.xlsWO8-Cover �1 • CITY OF ST. ANTHONY RESOLUTION 01-044 A RESOLUTION AMENDING RESOLUTION 01-036 TO'APPROVE AN ADDITION TO THE CITIZENS COMMITTEE FOR IMPROVING THE ST. ANTHONY CITY HALL/COMMUNITY CENTER WHEREAS, on December 20, 2000, the St. Anthony City Council approved a resolution establishing the Citizens committee for Improving the City Hall/.Community Center; and WHEREAS, the following residents have expressed their interest to participate in said Committee: Amy Sparks, 3108 Bell Lane Anita Davis, 3220 Skycroft Drive Kim Bloom, 3506 Skycroft Drive George Marks, 3424 Silver Lake Road Marilyn Jenson, 2812 Hilldale Jane Berg, 3108 - 33`d Avenue NE Lorraine Gordhamer, 2572 Kenzie Terrace; #207C. • Christopher Davis, 2801 - 36`h Avenue NE Dick Enrooth, 3300 Skycroft Drive Juliette LaBissoniere, 3605 Harding Avenue Ann Fiskar, 3104 Bell Lane Annette Otte, 3508 Skycroft Drive Bonnie Brever, 2717 St. Anthony Boulevard Add':" PatLeFebure r 32`17 . 3°ls` Avenue NE Sally-CainCorimu �ervices NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby appoints the above-named persons to the Citizens Committee for Improving the St. Anthony City Hall/Community Center. Adopted this day of , 2001. Mayor ATTEST: City Clerk Reviewed by Administration: City Manager Addition to Consent Agenda • CITY OF ST. ANTHONY RESOLUTION 01 - 050 A RESOLUTION APPROVING CP RAILROAD PROPERTY AS PART OF THE APACHE ANIMAL MEDICINE PROPERTY (2501 - 37TH AVENUE NE) WHEREAS, Apache Animal Medicine has purchased from CP Railroad certain lands which lie within the animal clinic's property and had been owned by the railroad. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the property formerly owned by CP Railroad to be added to the property owned by Apache Animal Medicine, 2501 - 37`h Avenue NE., (legal description of property is attached to this resolution). Adopted this day of , 2001. Mayor ATTEST: City Clerk Reviewed by Administration: City Manager is 03/08/01 THU 11:36 FAX 16123402644 DORSEY WHITNEY 121002 FROM MCGRANN SHEA (YON) 2. 26' 01 15:07/ST. 15:06/NO. 426(13(15057 P 2 APPLICATION NO."HEN-OR975326-r' • �'� �i THIS CONIMI"f1VSENT JS ]�ESCRTRCll AS F(?LL :`-� 5: 4. THE LAND REFERRED 1 ., r. Parcel 1: The West 161 feet of Lot 2. Block 1, Apadhc Plaza P Addition; according to the rz;;yr&d . . plat thereof, and situate in 1'tiIjTT,s�y (,ounty,Minnesota. Parcel 2: ,Lot 1, Block 1, Apache Pla7 3 Y" Addition. Parcel 3: That part orSOO LINE RL\I I ROAL)COMPANY railroad right of A'ay adjoining the pla'of APACHE PLAZA 3" ADD'rTON, Ramsey County.,Minnesota described as follows: Comm.neing at the Soutbeast corner of Lot 1, 81oek 1 of said APAC:I•TE PL.A7A 3r` AMMON;thence North 90 degrees 00 minutes 00 seconds West on an assumed be<lri-rr along the South line of said Lot 1. Block i,APACHE.PLAZA 3r`' p,DPI.1'YON 464.35 'Peet to the Westerly most corner eiI'said Lot 1,Block 1 APACHE Pr.AZA ` addition, said Westerly comer being the point of beginning of the land to he dcscribed-, thence Nurtl; 0C degrees 00 minutes 00 seconds l;aat 69.37 feet;thence alont; a cuTt'e concave to the South 463.55 tact, said curve ha,viwg a radius of 4,369.53 feet, a central angle 6 degrees 02 rni.nuLcs North 8.1 degrees_36 EWnutes 46. t_seconds Ea thence Nearth 84 28 seconds,and a chord.bctng degrees 3$ minutes 00`secu ati zi7L--1'68 00 feet;-thelice Sou th=�0 seconds Last 67.29 feet to the Northerly line of said AFACI-IE P.J.AZA 3'`�AUDITION; thence South 84 degrees 38 ininutes 00 seconds West 168.00 meet;thcl,c a along a tariecntial curve concave to the Soutli. 470.01 feet of said curve having a radius of 4,329.53 feet and a central angle of 6 degrees l minutes 12 seconds to the point ofbcelnninc. ORDO0.15 ORT ALTA COMMITN'1F.N-T P.M FOP ALL POLICY TY PIS5 � • r�cE z x OLD REPUBLIC � 'r` National 7iUt InsuianreCVmpaM+ 03/08/01 THU 11:36 FAX 16123402644 DORSEY WHITNEY 121 003 FROM MCGRANN SHEA (MON) 2. 26' 01 15:08/ST, 15:06/NO. 4260305057 P 3 Le r 1 ' f• VIO� - ' r rl l CENTERLINE C115T NG RR TR: Vi CEL TD HE r- 0 — STEEL, s rNRS ��i PROPCGED LOT LINE cf.� CA m �J JAE- - BITUMIINOUS FLAC PQ�E 7 u: — r,•r• "EXHIBIT A-- • 03/08/01 THU 11:36 FAX 16123402644 DORSEY WHITNEY Ia004 FROM MCGRANN SHEA (MON) 2. 26' 01 15:08/ST. 15:06/NO. 4260305057 P 4 zi i 4 -- N3hru�aw NOW isTa ., w z G') Cp 3 JJ c ' 1 C71 r � - l I � U,.1 I CITY OF ST. ANTHONY 12 2 PLANNING COMMISSION MEETING MINUTES 103 February 20, 2001 4 7:00 p.m. T-0) CT 5 1. CALL TO ORDER. 6 The meeting was,called to order at 7:00 p.m. by Chair-Melsha. 7 2. PLEDGE OF ALLEGIANCE. 8 Chair Melsha invited the Commission and the audience to join in the Pledge of Allegiance. 9 3. ROLL CALL. 10 Present: Chair Melsha, Vice Chair Stille; Commissioners Hanson, Hatch, 11 Steeves, Thomas, and Tillmann 12 Commissioner absent: None. 13 Also present: Assistant City Manager Susan Henry 14 4. APPROVAL OF AGENDA. 15 Motion by Thomas, second by Hatch, to approve the meeting agenda. 16 . Motion carried unanimously. 17 5. PUBLIC INPUT. 18 Chair Melsha asked if anyone in the audience was interested in addressing the Planning Commission 19 on issues that were not on the regular meeting agenda. Hearing no comments, Chair Melsha moved 20 forward with the agenda. 21 6. MEETING MINUTES. 22 The Commissioners requested the following corrections: 23 Page 4, line 6, correction"Stille asked how the find violations." 24 Page 5, line 19, correction"directed to locate the files." 25 Page 7, line 4, correction"asked if there are any volunteers." 2.6 Motion by Tillmann, second by Melsha, to approve the January 16, 2001 Planning Commission 27 Meeting Minutes as corrected above. 28 Motion carried unanimously. 29 7. COMMUNICATION FROM CITY COUNCIL. 30 Commissioner Tillmann agreed to be the Planning Commission representative to the March 13,2001 31 City Council Meeting. 32 8. RECONSIDERATION OF WALGREENS SIGN VARIANCE REQUEST. 13 Planning Commission Meeting Minutes February 20, 2001 Page 2 • 1 Henry reviewed this issue for the Planning Commission by stating that on January 9,2001,the City 2 Council looked at the resolutions passed to them by the Planning Commission from public hearings 3 held on the Walgreens development on December 19,2000. All of the resolutions passed,with the 4 exception of the sign variance request. Reconsideration of the Walgreens sign variance request was 5 on the Planning Commission's January 16,2001 agenda;however,the applicant requested to table 6 the item until the February 20, 2001 due to a family emergency. 7 Henry noted the letter dated February 13, 2001 from TOLD Development indicating why they 8 believe their site is unique and why a variance is needed for extra signage than what is allowed by 9 City code. It was noted that TOLD Development indicated to the City Council that it would remove 10 the electronic component from the sign variance request. At this point, the petitioner is requesting 11 a sign variance to allow for a ground (or monument) sign consisting of 50 square feet of copy on 12 each side for a total surface copy area of 100 square feet. City code states the allowable sign copy 13 surface area is a maximum of 68 square feet. This request exceeds the existing code by 32 square 14 feet, 16 square feet per side. 15 Henry stated this sign variance request is before the Planning Commission again because the City 16 Council would like a more clear answer on the issue. It was noted that the Planning Commission 17. will need to define the hardships for the applicant if a variance is granted. She added that findings • 18 could be, but not limited to, the following: (1)the property elevations make it difficult to view the 19 signage;(2)the easements make sign placement difficult;and(3)the property is difficult to develop. 20 Mr. Mike Kalscheur of TOLD Development introduced himself and explained that additional site 21 characteristics were revealed in conversation with adjacent neighbors after the last Planning 22 Commission meeting, and after looking into the issue of the bus shelter, the following points are 23 worth of consideration: 24 1. Because of the existing trees on the railroad land north of the site, the store is not visible to 25 southbound traffic until cars are past the entrance from Silver Lake Road,in part because the 26 watermain that bisects the site requires that the building be situated further west than it 27 otherwise would. 28 2. Because of the existing homes to the south of the site,the store.is not visible to northbound 29 traffic until the intersection of Silver Lake Road and 37`h Avenue. 30 3. The exiting topography of the site dictates that the store will be at an elevation that is 6-8 feet 31 lower than Silver Lake Road, which further reduces the visibility of the store. 32 4. The Metro Transit Authority would like to rebuild the bus stop shelter along Silver Lake 33 Road that was removed when the reconstruction of the road was commenced. The former 34 location of the shelter encroaches on the site and obstructs visibility of the monument sign. 35 Melsha inquired as to the proposed location of the sign.Kalscheur explained that the sign is set back 36 15 feet in a landscape island facing Silver Lake Road,and he reviewed the elevation of the property. • Planning Commission Meeting Minutes 14 February 20, 2001 Page 3 1 Thomas asked about the location of the bridge in relation to the store and the property, which 2 Kalscheur pointed out the approximate location of the bridge.. 3 In reply to question from Tillmann, Kalscheur reviewed the sign itself as to the copy area which is 4 included in the 50 square feet. 5 Thomas asked about the location of the bus shelter, and Kalscheur noted that there is not a wide 6 range of latitude as to the location of the bus shelter due to where the buses must stop without 7 blocking the right-of-way. 8 Hanson inquired as to the height of the sign in relation to Silver Lake Road. Kalscheur pointed out 9 that the top of the sign will be about 8 ft. above grade. 10 Thomas noted that, in the future, if there is a change in usage would any variance that may be 11 granted stay with the building. Kalscheur noted that the 75 year lease can be terminated after 25 12 years and any right to the size of sign could be relinquished if there were a change in use. 13 Melsha inquired as to the signage planned for the building itself. Kalscheur pointed out that on the 14 north and west side of the building,there will be no signage. The east and south sides are planned •15 to have Walgreen's script signage. 16 Stille noted that he had done a comparison of size of signs in the area including one which was 17 considered a benchmark set by the previous Planning Commission and City Council.He added that 18 a smaller sign may be more appropriate for this busy street corner which is a transition from 19 residential to commercial. 20 Melsha noted that he was in agreement, and that as Walgreen's will be on this busy corner,people 21 will certainly notice it. 22 Thomas added that Walgreen's is unique in its design,and people will know that it is present at that 23 particular location. Hanson pointed out that the sign will not be located below the grade, but will 24 located at the same level as Silver Lake.Road. 25 Motion by Melsha, second by Thomas, to recommend that the City of St. Anthony deny the sign 26 variance request of TOLD Development on behalf of Walgreens to allow 50 square feet of copy on 27 each side, for a total surface copy area of 100 square feet,based on the following rationale: 28 1. Although there may be some hardship the property can still be put to reasonable use without 29 the variance. • 30 Motion carried unanimously. Planning Commission Meeting Minutes February 20, 2001 Page 4 1 Melsha noted that the City Council will make the final decision at the March 13 meeting, and he 2 encouraged Kalscheur to attend that meeting. . 3 4 9. PUBLIC HEARINGS. 5 9.1 Fitness Crossroad, 2912 Pentagon Drive: Request for Conditional Use Permit for Health 6 Club and Tannin Salon. alon. 7 Henry reviewed this issue for the Planning Commission by stating that Barry Tedlund is requesting. 8 a Conditional Use Permit (CUP) for a health club and tanning salon for a vacated space in the St. 9 Anthony Shopping Center, located at 2912 Pentagon Drive. The business name for the new health 10 club is Fitness Crossroad. 11 Henry explained-that the public hearing is for a CUP for Barry Tedlund to operate a fitness center 12 with tanning services in St. Anthony which are considered permitted conditional uses by the City 13 code. Mr. Tedlund is planning to renovate a former hardware store in the St. Anthony Shopping 14 Center. The City Council has waived the Concept Review stage due to the fact that Mr. Tedlund 15 would like a spring opening. 16 Henry.stated the Planning Commission may want to consider issues such as hours.of operation, • 17 parking, and signage requirements of the.St..Anthony Shopping Center. She added that-the other 18 services he is planning to provide are also considered permitted uses including childcare, 19 sandwich/juice bar,dry cleaning drop-off and pick-up,personal training, and therapeutic massage, 20 however,Mr.Tedlund must receive the necessary approvals for the type of use from the appropriate 21 government agency. Henry noted that Mr. Tedlund is working with St. Anthony Building Official 22 Greg Schmit for the building permit and that, while the building permit and the conditional use 23 permit are not specifically tied together,the City Council has asked Mr. Schmit to hold off on the 24 building permit until the conditional use permit is approved.Henry pointed out that Mr.Tedlund has 25 provided background materials regarding his business concept and marketing plan as well as the 26 building/layout plans. 27 Chair Melsha opened the public hearing at 3:42 p.m. 28 Barry Tedlund,applicant,introduced himself,thanked the Commissioners,and gave a brief history 29 of the plan and mission for the fitness center. Tedlund noted that he'conducted a survey in the area 30 which indicated a positive response from the community. He stated that his hours of operation will 31 be from 5:00 a.m.to 11:00 p.m.,Monday-Friday,and 7:00 a.m.to 10:00 p.m.,Saturday and Sunday. 32 Tedlund distributed a listing of competitors' hours. 33 34 Hanson inquired as to the usage rate from 5:00 a.m.to 6:00 a.m.Tedlund explained that these hours 35 are becoming increasingly popular, particularly with families who prefer to be at home in the • 36 evenings. Planning Commission Meeting Minutes 16 February 20, 2001 Page 5 1 Thomas asked if Tedlund was planning to provide bicycle racks. Tedlund answered that he would 2 be willing to add bicycle racks if it is within ordinance requirements. 3 Hatch commented on the volume of rush hour traffic. He also asked if the number of showers in the 4 facility will be sufficient. Tedlund noted that, based on comparisons he has made with facilities of 5 similar size, the lock rooms and number of showers will be satisfactory. 6 Thomas asked about the maximum number of people which the center can accommodate. Tedlund 7 estimated that it will comfortably maintain 150 people. 8 Hanson inquired about the sandwich/juice bar as to the walk-in traffic, and if a caterer has been 9 selected. Tedlund explained that he -has not selected a caterer and does not consider the 10 sandwich/juice bar as a shop-within-a-shop, but rather as a convenience for clients. 11 Melsha asked about compliance with the building inspector requirements as outlined in a letter of 12 January 18,2001 from Greg Schmit. Tedlund noted that the fitness center does meet these building 13 inspector requirements. 14 Tedlund reviewed the number of employees planned,8 full-time positions.and 9 part-time positions, •15 and detailed the types of positions. 16 Hanson inquired as the monthly fee for clients to which Tedlund responded that he plans on a fee 17 of approximately$45/month for a single membership and also a 20%discount for seniors. He plans 18 to pre-sell in April for the opening in May. 19 In conclusion, Tedlund stated that this project will prove to be a great benefit to the community as 20 a convenience for residents and working neighbors as well as a complement with area businesses. 21 He noted it will be a wonderful fit in the St. Anthony Village Shopping Center and should help to 22 continue an improving trend of that Center and the neighborhood. 23 Chair Melsha closed the.public hearing at 8:18 p.m. 24 A discussion was held regarding the parking available for the fitness center noting that number of 25 parking spaces is usually determined based on the square footage of the facility and, in this case, 26 there is ample parking available. 27 Melsha stated that he agreed that the fitness center will be a positive addition to the business 28 community. Hanson noted his agreement as well. 29 Motion by Melsha, second by Stille, to recommend that the City of St. Anthony approve the • 30 conditional use permit for a health club and tanning salon for the vacated space in the St. Anthony 31 Shopping Center, 2912 Pentagon Drive, subject to the following conditions: Planning Commission Meeting Minutes 17 February 20, 2001 Page 6 • 1 1. Hours of operation will be from 5:00 am to 11:00 pm, Monday-Friday, and 7:00 a.m. to 2 10:00.p.m., Saturday and.Sunday. 3 2. Applicant continue working with City Staff and the Building:Inspector regarding any open . 4 issues that were set forth in his letter of January 18, 2001. 5 3. Compliance with all other laws and regulation including those of the City,County,State,and 6 any other regulatory bodies. 7 4. Compliance with the St. Anthony Shopping Center lease agreement regarding specified 8 signage criteria. 9 5. Explore the possibility of installing bicycle racks during summer hours. 10 Motion carried unanimouslv. 11 Melsha added that this Conditional Use Permit request will be before the City Council at the March 12 13 meeting and encouraged Tedlund to attend that meeting. 13 10. REPORTS AND INFORMATION. 14 10.1 Northwest Quadrant Master Plan Update. 15 Henry reported that next Northwest Quadrant Steering Committee meeting will be held on Thursday 16 February 22 at 7:00 p.m. at City Hall to discuss.various issues of the site and input from- the • 17. committee.members. Henry added that the negotiations between Hennepin Parks and the Salvation 18 Army are still in process. She noted that a community issues forum on the Northwest Quadrant 19 project will be held on March 10 from 9:00 a.m. until noon. 20 Thomas inquired as to the City Council January 23, 2001 meeting minutes, page 10, lines 4-6, and 21 which site Shardlow is referring to,and Henry replied that Shardlow is referring to the Apache site. 22 11. COMMISSION INPUT. 23 11.1. Commissioner's Comments. 24 Tillmann stated that she is supportive of the Hennepin Parks purchase of the Salvation Army 25_ property. 26 Tillmann commented that, in light of a previous plan,which Richard Krier,the planner, did with a 27 vision of the shopping center as a unique special center with an ethnic theme promoting small town 28 character based on small shops and restaurants,the fitness center doesn't exactly match this image, 29 even though she is supportive of the fitness center and feels it will be an asset to the City of St. 30 Anthony. 31 Hanson commented that the green space is still definitely an option and that several potential tenants 32 including a specialty gift shop and the library are planned for the St. Anthony Shopping Center. • Planning Commission Meeting Minutes 1� February 20, 2001 Page 7 • 1 Thomas noted that, one of the reasons he suggested the possibility of bike racks installed by 2 Tedlund,was to fit with the green space study and added that,from a planning perspective,it is:key 3 to tie the Salvation Army green space with the Apache site. He added that the plan previously 4 prepared by University of Minnesota students should be reevaluated. 5 Melsha reported that at the recent City Retreat,a discussion was held as to what should be done with 6 the Stonehouse. Melsha added that he would like to see a Joint Work Session with the City Council 7 this spring. 8 Hatch asked about the status of the need for a part time planner being offered to the City Council and 9 any subsequent results.Henry noted that there is a planner for the Northwest Quadrant Project,and 10 planners are added on an as-needed basis. Hatch added that a brief action plan should be prepared 11 for each of the 2001 Planning Commission Goals. 12 Stille reported that the Sign Subcommittee met recently and obtained various opinions on the issue 13 of electronic readerboards. This will be on the agenda for the March Work Session of the City 14 Council. Stille also noted that a sample sign for City Hall will be available for viewing in front of 15 City Hall on Thursday, February 22 at 1:00 p.m. 16 Henry informed the Commissions to let her know if they are interested.in attending the 2001 Land 17 Use Planning Workshops this spring. 18 12. ADJOURNMENT. 19 Motion by Stille, second by Melsha, to adjourn the meeting at 9:00 p.m. 20 Motion carried unanimously. 21 Respectfully submitted, 22 Teresa Rosecke 23 Timesaver Off Site Secretarial, Inc. • 19 9TOLD DEVELOPMENT COMPANY February 26, 2001 Ms. Sue Henry Assistant City Manager City of St. Anthony Village 3301 Silver Lake Road St. Anthony, MN 55418-1699 Re: St. Anthony Walgreens Dear Sue: Given the fact that the City Council sent us back to the Planning Commission for a clearer understanding of where the Planning Commissioners stand on our requested variance, and given the Planning Commission's unanimous decision to recom mend not granting the variance, TOLD Development respectfully withdraws our variance request as we would prefer not to occupy the Council's time any further on this matter. We appreciate the City's time and consideration of our request, and look forward to becoming a part of the St. Anthony business community. Sincerely, Michael Kalscheur Assistant Director—Real Estate MK/jlb • MINNEAPOLIS•MILWAUKEE 6385 Old Shady Oak Road,Suite 120• Eden Prairie,MN 55344 • (952)278-9000 Fax(952)278-7574 2® CITY OF ST. ANTHONY RESOLUTION 01-048 A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR FITNESS CROSSROAD, 2912 PENTAGON DRIVE WHEREAS; a conditional use permit request was received by the City from Barry Tedlund, for 2912 Pentagon Drive, to allow a health club and tanning salon at that address; and WHEREAS, said request was heard at a public hearing by the Planning Commission on February 20, 2001; and WHEREAS, health clubs and tanning salons are permitted conditional uses by City Ordinances; and WHEREAS, the Planning Commission has recommended Council approval of said request with the following conditions: 1. Hours of operation will be from 5:00 AM to 11:00 PM, Monday through Friday; and 7:00 AM to 10:00 PM, Saturday and Sunday. 2. Applicant will continue working with City Staff and the Building Inspector regarding any open issues that were set forth in his letter of January 18, 2001. 3. Compliance with all other laws.and regulations including those bf the City County, State, and any other regulatory bodies. 4. Compliance with the St. Anthony Shopping Center lease agreement regarding specified signage criteria. 5. Explore the possibility of installing bicycle racks during summer hours. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the conditional use permit request submitted by Barry Tedlund (Fitness Crossroads), with the five conditions set forth above, for 2912 Pentagon Drive. Adopted this day of , 2001 Mayor ATTEST: City Clerk • Reviewed by Administration: City Manager MEMO 21 • DATE: 2/14/01 MEETING DATE: 2/20/01 TO: Planning Commissioners FROM: Susan Henry, Assistant.City Manager RE: Fitness Crossroad - Request for Conditional Use Permit Requested Action: Applicant Barry Tedlund is requesting a conditional use permit for a health club and tanning salon for a vacated space in the St. Anthony Shopping Center, located at 2912 Pentagon Drive. The business name for the new health club is Fitness Crossroad. Backaround: February 20, 2001 is the public hearing for the conditional use permit for Barry Tedlund to operate a fitness center with tanning services in St. Anthony. Health clubs, or fitness centers, and body tanning salons are considered permitted conditional uses by the city code. Mr. Tedlund is planning to renovate a former hardware store in the St. Anthony Shopping Center. The City Council has waived the Concept Review stage, due to fact that Mr. Tedlund would like to get going with the project for a spring opening. During a conditional.use permit-review, Commissioners may want to consider,such an_issue as hours of operation. Mr. Tedlund said he plans to be open 5:00,a.m. to 11:00 p.m., Monday through Friday, and possibly 8:00 a.m. to 8:00 p.m. on Saturdays. Mr. Tedlund is not sure about the Saturday and Sunday hours. Commissioners may want to the hours more pinned down from Mr. Tedlund. Another issue to consider is parking and the number of spaces available in relation to the numbers/traffic expected at the fitness business. City code states the total are of a parking lot, including all parking spaces, drive aisles, islands and landscaping must be no less than the required number of parking spaces multiplied by 300 square feet. In terms of building signage for the fitness business, Mr. Tedlund must comply with the St. Anthony Shopping Center lease agreement, as there is specified sign criteria called out. Staff has a copy of the sign criteria for the St. Anthony Shopping Center. Mr. Tedlund intends to provide other services at Fitness Crossroad; however, they are all considered permitted uses in the commercial district. These include services such as childcare, sandwich/juice bar, dry cleaning drop-off and pick-up, personal training, and therapeutic massage. While some uses may be permitted by the City, Mr. Tedlund must receive the necessary approvals for the type of use from the appropriate government agency (i.e. child care and restaurant approvals are through Hennepin County). In addition, the City Manager will need to verify that a licensed professional will be performing the therapeutic massage at the site. The rehabilitation work is overseen by St. Anthony Building Official Greg Schmit. Mr. Tedlund will • receive the building permit from Mr. Schmit when the plan meets 1998 Minnesota State Building Code. Mr. Schmit has been working with Mr. Tedlund and his architect on the plan review. The letter attached dated Januay 18, 2001, from Greg Schmit, reflects some communication as it relates to the plan. 22 Page 2--Fitness Crossroad Public Hearing • While the building permit and the conditional use permit are not specifically tied together, the City Council has asked Mr. Schmit to hold off on the building permit until the conditional use permit is approved. After the Planning Commission public hearing for the conditional use permit, the request will go before the City Council in resolution form at their March 13 meeting. Mr. Tedlund has provided city staff with background regarding his business concept and marketing background as well as the building/layout plans. These documents can be found attached. Staff Recommendation: Staff recommends approval of the request, provided the applicant follows the stipulations outlined by the City during the public hearing process as well as follows the guidelines outlined by other regulatory agencies, depending on the use, like the County. • • 23 Date: 1/22/2001 Fee: $130.0 0 CITY OF ST. ANTHONY • APPLICATION FOR CONDITIONAL USE PERMIT Applicant:, Barry Tedlund Phone: 612-788-8617 Address: 2338 Taft Street N.E., Minneapolis, MN 55418 Status of applicant (owner, buyer,renter, agent,`etc.): renter Street address and/or legal description of property in question: 2912 Pentagon Drive, St. Anthony. MN 55418 St. AnthonxVillage Shopping gs enter Zoning district in which property is located: C General Commercial District Conditional use proposed% Fitness Center (Health Club) & Tanning (Body Tannin Salon) alon) Minnesota Statutes and City Ordinances require that the following conditions be satisfied before a conditional use may be authorized. Please respond to these conditions, using additional sheets, if necessary. 1) The proposed conditional use is one of the conditional uses Wecifically listed for the zoning district in which it is to be located. Section 1635 C General Commercial District 1635.03 Permitted Conditional,Uses • (n) Health Clubs. 2) The proposed conditional use will not be detrimental to the health, safety, or general welfare of erp sons residing or working in the vicinity or injurious to property values or improvements in the vicinity. This project will prove to be a_great benefit to the community as a convenience for residents and working neighbors as well as a complement with area businesses that should prove fruitful. It is my belief that a Fitness Center such as this will be a wonderful"fit" in The St. Anthony Village Shopping Center and should help to continue the improving trend of that Center and the neighborhood. 3) The proposed conditional use is necessary or desirable at the above location to provide a service or a facility which.is in the interest of public convenience and will contribute to the general welfare of the neighborhood or community. Convenience is a key factor I would like to provide for people. By combining the appropriate amenities within this business as well as the complementary businesses that surround it. I believe this Fitness Center has the potential to be an anchor to St. Anthony Village Shopping Center and help that Center thrive once again The following amenities will be provided: 80+pieces of Equipment Personal Training Child Care Therapeutic Massage • Sandwich/Juice Bar Locker Rooms(steam, sauna, sunbed) Dry Cleaning drop-off&pick-up Monthly Accounts Signature of applicant: 24 February 12, 2001 Dear Planning Commissioner: Please allow me to impress upon you how serious I am.in presenting a "wonderful service" for the people of St. Anthony. I have wanted a Fitness Center in the neighborhood since the Fitness Center at Apache closed back in the 80's. There is not a fitness center of good substance within reasonable distance. By way of a marketing study, I found that there are a good number of people in the area who have the same feeling as I do. They want convenience. These people overwhelmingly believe St. Anthony Village Shopping Center would be a convenient location and would like to see it open there. I want to provide a center that will cater to the variety in population that we have in this area. I see the needs of seniors (my parents included) to engage themselves in strength conditioning to maintain viability into their elderly years and I have the desire to maintain an environment that will welcome people of all ages and "walks of life". I do not want this club to be a "Muscle-head Gym". and I will be working actively to maintain the • appropriate environment. In determining a name for the center, I have struggled with how to present the image I want to convey while staying clear of a "Gym" or "Bally's" theme. I feel very good about what we have created: f RO% OZUSSRUA D E 641� Y.4. Q"4F14 1A, The emphasis will be on providing the right package of amenities, conveniently. The focus will be to help people improve themselves physically so they may enjoy life more fully. I will be providing 80+ pieces of equipment, a majority of which will be geared to be user-friendly for women and seniors. Group fitness will be provided to the variety that the membership demands and a child care area children will look forward to going to. Locker rooms will be on the plush side of comfortable with day- use lockers, a towel service, and a steam-room, sauna, and sun-bed in each. Personal training will be provided for proper guidance and therapeutic • 25 massage will be available. A sandwich/juice bar will be situated to the front for those who wish to have nutritional pre-packaged food. I know I have the means and the commitment to provide a healthy, very positive-focused business in a strategically convenient location for the people`of St. Anthony. I have been born and raised in the St. Anthony community and have been working in a family owned metal stamping business since I was 16 years old. With a college education behind me, an experience of a wide number of jobs within one organization, and an on-the- job education from my father, I have learned what it takes to run a business, and have built a network of counselors to support me in my endeavors. I firmly believe this business will provide a great service to the people of St. Anthony and will be an "anchor" to continued growth for the tenants of St. Anthony Village Shopping Center. Fitness Crossroad will fit well to round out a great synergy that is building for this Shopping Center. I am providing a package of materials for you to review prior to our meeting on February 20`h. Included in the package are the following: 1 Business Plan— short form • I Personnel Plan 3. Demographic Report of the area surrounding St. Anthony Village Shopping Center. 4. Survey questions from a survey performed in December 2000. 5. A list of responses to the final open-end question in the survey. Thank you for reviewing these materials. If you have any questions, please feel free to contact me. Whatever hours you need to call, you will not wake myself or my family. Thank you.for your consideration, I look forward to our meeting on February 20'h and to serving the community of St. Anthony. Sincerely, Barry Tedlund 2338 Taft Street N.E. Business Phone: 612-940-6594 • Minneapolis,MN 55418 Fax:612-706-1863 Home Phone: 612-788-8617 E-Mail: tedlundbanynn vest.net 26 fffNESS C V044 Q"&I� Fdoi" 2001 Barry Tedlund Owner /Manager 2338 Taft Street N.E. Minneapolis, MN 55418 Home Phone: 612-788-8617 Business Phone: 612-940-6594 FPO CIZOSSROAD 27 1.2 Mission f w44 C4*wo6d will provide a quality service to residents and workers of the area in a strategically convenient location and format with an atmosphere of a community center. Enhancing Your Quality of Life 1.3 Keys to Success 1. Presentation of complementary amenities within the center and also complementary businesses withing the Shopping Center. 2. The correct package of convenience for early morning, lunchtime, and early evening use. 3. Professional, service-minded employees satisfying needs beyond expectations. 4. A comfortable environment for people of all ages and walks of life. 5. An appropriate quantity of quality equipment. 2.2 Start-up Summary Total start-up expenses will build to $60,000. These expenses have been and will be paid by way of cash outlay by the owner. This includes all of the preparation work of a marketing survey, consultants fees, design work, legal preparation, advertising, and any payroll before opening. Build-out costs of$400,000 are anticipated and will be paid for by way of a secured loan through US Bank. These expenses involve completely retrofitting the facility in furnishing the locker rooms, carpeting the floors, the group fitness floor, steam-room, sauna, sun-bed, office, computers, child care area, and sandwich/juice bar area. Equipment needs will require another$250,000 and will be acquired by way of.secured loan or possibly a lease..The.equipment has not yet been finalized. The names of the potential pieces include Cybex,Precor, Life Fitness, Stairmaster, and Keiser. These are the front runners. I may be looking into other manufacturers as I work with employees and listen to the "wants" of the membership. I believe it is important to provide a variety for the members because one line does not have all the answers. Page 1 f ffNESS C�OSS�DAQ 28 2.3 Company Locations and Facilities The site of Fitness Crossroad will be 12,212 square feet of the St. Anthony Village Shopping Center. This shopping center is located at the convergence of three heavily trafficked thoroughfares. It is a cornerstone to the St. Anthony community and adjacent to homes and businesses in neighboring Northeast Minneapolis. 3.0 Services Fitness Crossroad will provide a convenient stop or destination for those committed to fitness or those wanting to make a commitment to fitness. Fitness Crossroad will also furnish additional amenities to provide for ever increasing family and daily demanding schedules. A wide variety of fitness equipment, coupled with proper education from qualified personnel to allow members to progress at their desired pace toward their individual goals. Personalized and group training will be available as well as the complementary amenities of showers, sauna, steam-room, sun-bed and massage therapy supporting a well-rounded conditioning experience. Additionally, the services of child care, dry-cleaning drop-off and pick-up, and a sandwich/juice bar will be available to provide convenience for members in addition to the complementary services provided by the existing businesses of the Shopping Center. A Wide-Ranging One-Stop Shop • 3.1 Service Description Fitness Crossroad will provide a well-maintained atmosphere of basics and amenities to allow people to focus on improving their strength, health and well-being. The following is a list of the beginning pieces to the puzzle: 1. Fitness equipment: free-weights, select-drive machines, cardiovascular equipment.National trends show cardio vascular equipment increasingly becoming a key component of people's workouts. Coupled with the increase in filled schedules that people are maintaining, a convenient location is increasingly becoming a stronger need for people if they are to involve themselves at a fitness.center. 2. Educational Programs: Yoga, nutrition, strength training and more. 3. Group Instruction:Aerobics, Spinning, Yoga, Kickboxing and more. 4. Personal Training available with Certified Personal Trainers or consultation from a Physiologist on-staff. 5. Locker Rooms: daily use lockers, showers and a towel service. Separate sun-bed, sauna, and steam-room in each locker room. 6. Massage Therapy. 7. Child Care: experienced care overseeing the use of educational materials, computers and toys by the children and providing organized activities. • 8. Dry Cleaning: convenient drop-off and pick-up. 9. Sandwich /Juice Bar: pre-packaged sandwiches, snack-bars, mixed power drinks Page 2 HTNESS CRO55ROAD 29 _ and juices. • 10. Supplements 11. Environment conducive to Enhancing ones Quality of Life. 3.6 Future Services The desire is to maintain an equipment base to supply to the needs of members even at peak times so people are not left waiting. This will involve: 1. adding more equipment as the membership base grows. 2. rotating equipment that may prove to be underutilized. 3. expanding areas of the gym if demand proves a need (exercise area, child care,juice bar. .). This may potentially involve: 1. expanding into an adjoining building. 2. setting a cap on the membershipM 4.0 Market Analysis Summary The area surrounding this facility is increasingly younger singles, couples,-and couples with children. There is a stronghold of seniors in the area that have been very happy with the community and desire to stay even when moving out of their single family homes. Many of these seniors have re-located to a new home in the community that is more suited size-wise or maintenance-wise such as condos, townhomes, senior living communities and apartments. A survey was performed recently confirming: 1. there is a great number of neighboring residents that would appreciate having a fitness facility in such a convenient location(they feel they must travel a great distance now). 2. people would opt for this facility even if they belong to Northwest or Lifetime...\ 3. . the 50+crowd appear to have a great deal of potential. The calls it took to get 200 complete surveys of people in the age range of 18-49 uncovered 153 people that were working out at least once a week. 4. 1/4 of the potential members would like to see child care available. • Page 3 HTNESS CROSSROAD 3® 4.2.2 Market Trends • The numbers of people joining gyms has been on the increase since 1989. Seniors are being encouraged to involve themselves in strength conditioning to help provide a means of maintaining themselves in their later years. 4.2.3 Market Growth. Many of the existing seniors are desiring to stay in*the area. If they move from their homes they are moving within the community to nearby condos, apartments,townhomes or assisted living quarters. These elderly are becoming more aware of the importance of strength conditioning as a way to maintain their vitality into retirement and realize a more fulfilling retirement. As elderly move out, their homes are becoming a much wanted commodity on the market. Many young people,young couples, and young families have been moving into the area as a majority of the houses for sale are in the range of the current average home sale price (climbing toward $145,000). The recent development of the nearby Stinson Technology Campus is bringing a potential 5,000 more nearby jobs to the area. These additional jobs bring more good wage earning prospective home-buyers to the area with potential interests in the convenience of a nearby fitness.facility. Additionally, these jobs provide another market segment to be pursued-- workers who will take advantage of a good fitness facility within one and-a half miles(5 minutes) of their business. 4.3.3 Main Competitors Lifetime Fitness- For Women Only - 3 Miles/ 10 Minutes The Press-3 Miles/ 10 Minutes New Brighton Family Service Center- 5 Miles/ 12 Minutes Northwest Athletic Club - 6 Miles/20 Minutes Bally's- 7 Miles/ 15 Minutes JR's Powerhouse - 7 Miles/ 15 Minutes • Page 4 HTNESS CP,OSSROAD 31 5.3 Competitive Edge The Fitness Crossroad will be situated in a shopping center with a strategic convenient location. Roads surrounding the Center are converging and a highway passes by to the front of the location providing easy access for 100,000 residents living within a three mile vicinity, a convenient location for the 20,000 +commuters traveling to and from work that.pass by on a daily.basis, good visibility.from the highway to potentially attract these commuters who may - reside in a different community but take advantage of convenience on the way. There is also potential to provide convenience to the'many workers in the area who may find convenience by having a fitness center located near their workplace. The Fitness Crossroad will provide industry leading equipment and professional education and instruction on the use of this equipment to most effectively get results from each workout. The services are structured in a way to.provide a convenient package of items that should help people group daily activities or needs either within the facility or by use of the neighboring businesses that complement this business. A drug store, restaurants, bakery, bike shop,jeweler,travel agency, Montessori, sport shop,nail shop and hair salon all should benefit from the increased daily traffic to the club as well as be a benefit for the members to have so close. Excellent education and training. Child care that children will enjoy going to making it possible for people with young children to enjoy a workout. Quality equipment and training for the elderly which is a growing market segment. Most importantly I will be ensuring a-non- • intimidating environment for members from-all walks of life_to feel comfortable,:--this will be a focus that will be monitored and maintained. 6.2 Management Team ADVISORY BOARD MEMBERS: Gary Henrikson - Business Development/Entrepreneurship Cheryl Baan -Marketing/Sales Gary Derfus - Tax Tim Wuestenhagen - Legal Al Liebe- Operations Management William Tedlund - Business Development/Entrepreneurship Page 5 32 fffNE55 CROSSROAD PERSONNEL PLAN Full-Time Personnel: Owner / Manager Exercise Physiologist Fitness Director /Personal Trainer Salesperson Child Care Director These employees will partake in a benefits program. Part-Time Personnel: Personal Trainers Front Desk Child Care Sub-Contractors: Massage Therapist Group Fitness Instructors 33 • February 14, 2001 Dear Planning Commissioner: Attached, you find two drawings of FRO CIZOSSRDAD. The first is of the entire building and the second is a preliminary of the fitness area. My contractor's name is Willard Weikle of Earl Weikle & Sons. They recently finished a 20,000 square foot expansion at our family business where I learned of his reputation first-hand. The hours I am looking at needing to provide for the membership are as follows: Monday.— Friday 5:00 a.m. - 11:00 p.m. Saturday . 8:00 a.m. = 8:00.p;m.. .7`?`? .. Sunday ???????? . . . . . . . . I will be interested to see where the membership demands the hours to go. I feel I need to provide for the wants of the membership. The Monday through Friday hours I feel should be satisfactory but I will be surveying to find out the needs for Saturday and Sunday. Sincerely, Barry Tedlund 2338 Taft Street N.E. Business Phone: 612-940-6594 Minneapolis,MN 55418 Fax:612-706-1863 Home Phone: 612-788-8617 E-Mail: tedlundbam(a-gwest.net O ILEJIa 0 0 I o § ® 0 m W LTTI InI © }�� �i I g o o. a Mew TTI Ti o $° I [Ell ° vLL — - - - - - - - - - - - - - - - -J > �o W� Jan 23 01 05:20p Brian Farley 952-546-7522 P•� w Mml w,umm i-AMLtY-REP DMIC VnnWl Thee.5:12:48 PM Page 2 012 4 C334 V 0 e for AM A- 0 ICE,.K 0 IL JAN-23-01 04 :07 PM CASTLE COS. INC. 651 702 9364 36 • CASTLE INSPECTION SERVICE C'Asrte Con AMas iNc.-2440 LiNw000 CougT-MAPLxwoco..MN 55119.. . January 18, 2001 Mr.Carlos Baldovinos, c/o 1 Earl Weikle& Sons 2514 24th Avenue South Mpls., MN 55406 Plan Review Comments based on the 1998 Minnesota State Building Code Project Name: Fitness Crossroad Architect: Dave Kerwen, 420249 Project Number: n/a Engineer: n/a Address: 2912 Pentagon Dr. Contractor: Earl Weikle& Sons Occupancy Classification: A-3 Construction Type: I1-N The items listed in this report are not intended to be a complete listing of all possible code requirements, nor does this report relieve the contractor from the responsibility of compliance with all applicable State and local codes and ordinances. 1. I am allowing the existing concrete block wall at-the north side of the space to be used-.as a 2 hour area separation. wall.-The wall at the south side "of the space is of frame construction in some areas,filed in below the existing column/bealn line. This wall cannot be of combustible construction in a type II building. It also must either be a rated occupancy or area separation with protected openings, or the entire adjacent space will need to considered as a part of the fitness center. Please advise how you wish to handle this. 2. Note that I am classifying the type of construction as 11-N as opposed to your submittal of 1I-1 Hour. With 2 hour area walls, this space alone will meet the area requirements of UBC Chapter 5. If you choose to include the adjacent space to the south as part of this project, either now or in the future,you will need to provide your calculations for compliance with the applicable allowable area requirements. If you intending to provide 1 hour protection of all structural members.,or use the fire sprinklers as a substitution for same, please advise. 3. Your request to defer the submittal of the HVAC plans is approved, however keep in mind the plans must be designed and signed by a Minnesota registered engineer. They must also include a structural engineer's signature if rooftop equipment is involved. 4. Also plans for plumbing installations must be submitted to the Minnesota Department of Health for their review and approval prior to issuance of a plumbing permit by the City of St. Anthony. 5. Please provide your calculations for the required number of plumbing fixtures based on the requirements of UBC Appendix Chapter 29. By my calculations you are a couple of fixtures short. 6. Occupant toad signs must be posted near the main exits for the child care room and the main exercise area per UBC Sect I007.2.6. Since you did not provide the occupant loads, I have calculated them as 25 and 176 respectively. 7. The rear exit door must also be equipped with compliant panic hardware. 8. All doors shall comply with MSBC Chapter 1341, handicap accessibility, with regard to clearance, opening width, hardware thresholds, etc. • Puraw 6S1-731-7881 Ftir:6S1-702-9364 JAN-23-01 04 :07 PM CASTLE COS. INC. 651 702 9364 37 2912 Pentagon,Plan Review January 18,2001 Page 2 of 2 • 9. At least one of the showers in both locker rooms must comply with the requirements of MSBC Chapter 1341.0458. 10.-Provide exit signs per.UBC Section 1003.2.8.2, note that the maximum distance between signs is 100 feet. It looks like you will need one additional at the junction of areas 126,108 and 109: 11. What is your proposed plan for emergency lighting per UBC Section 1003.2.97 Note that all areas must be covered. 12. The rest room in the child care room must also comply with all of the requirements in MSBC Chapter 1341 for handicap accessibility, clear floor space, grab bars, fixtures, etc. 13. The counter heights in the juice bar area must comply with the requirements of MSBC Chapter 1341.0520. 14. Maintain a minimum of 44" clear aisle width to the exit door in the cardio area. End of Comments Please respond to these comments by way of addendum and/or revised plans as necessary. Respect submitted, Grego o A. S G g chmtt, C.B.Q., Building Official/City of St. Anthony • 38 CITY OF ST. ANTHONY • RESOLUTION 01-048 RESOLUTION AUTHORIZING PAYMENT OF DAMAGES FOR SANITARY SEWER BACKUPS ASSOCIATED WITH THE 29T" AVENUE STREET RECONSTRUCTION PROJECT WHEREAS, The City of St. Anthony ("the City") took a public improvement project associated with the reconstruction of 29`'' Avenue (WSB Project No. 1065- 26); WHEREAS, On September 2, and July 9, 2000 sanitary sewer backups occurred in conjunction with the construction; WHEREAS, Certain persons living in the vicinity of the project have made claims against the City, which total $32,695.89; WHEREAS, The City has asserted that the contractor for the project, Barbarossa & Sons, Inc., is obligated to hold harmless and indemnify the City with regard to the . • said claims; WHEREAS, Barbarossa & Sons, Inc. has denied liability; WHEREAS, St. Paul Companies, the insurance provider for Barbarossa & Sons, Inc., has agreed that it will provide an independent third party claims adjustment for all claims arising out of the sanitary sewer backups and that it will pay 50% of the adjusted claims; and WHEREAS, The City believes that it is in its best interest to settle the claims, to avoid further exposure and amicably resolve them, without the expense of litigation and other forms of dispute resolution. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the-City of St. Anthony, as follows: 1. The City agrees that payments up to 50% of the amount of the claims, as adjusted by the third party claims adjustment by St. Paul Companies, may be paid, and are authorized, in exchange for releases executed by the claimants (in a form approved by the City's attorney). Under no circumstances shall the City's total payments exceed $16,347.95. 39 • 2. The City agrees to settle its claim against Barbarossa & Sons, Inc., and its insurer, and appropriately release them, upon receipt of the releases set forth above. 3. In the event that any claim is not settled through the adjustment process and payment described above, the City reserves all of its rights and defenses. 4. The arrangements and settlements made under this Resolution apply to only the particular sanitary sewer backup claims which are the subject of this Resolution, and are not intended to admit any liability or establish any precedent for payment of any other sewer backup claims. Adopted this day of 12001. Mayor ATTEST: City Clerk Reviewed for administration: City Manager • 2 MAR-08-2001 10:05 WSB & ASSOCIATES INC. 7635411700 P.02i02 WSB �.s<ssoctar�lira • March 6, 2001 Honorable Mayor, City Council and City Staff •. City of St Anthony 3301 Silver Lake Road - St. Anthony, MN 55418-1699 Re: Sanitary Sewer Backups of September 2 2000 WSB Project 26 ' r ct No. 1065- , .rIGYn.�.my��i•i• t Dear Mayor, City Council and Staff: R Attached,please find a letter from the St. Paul Companies regarding the settlement of claims associated with the sanitary sewer backups for homes adjacent to 29th Avenue on j September 20d and July 9"', 2000. The St. Paul Companies has affected residents at 50%of the adjusted claims with the City s agreed to compensate the y,. The cost to adjust these claims by $the remaining 50%. y aims by a third party will be paid for by St. Paul Companies. t_;. �;,;• The one claim on 2"Avenue and two claims on Pahl Avenue ' 4 :_' the League of Minnesota Cities. are currently being settled by As you may be aware, on previous sanitary sewer backup issues, the City of St.Anthony as �. not aid y P claims-nor has been responsible or liable for the actions associated with sanitary sewer backups, Iu this case, the 50%participation by the City of St. Anthony is a result of ?' construction activities undertaken by the City on 29'Avenue. It is not anticipated that this action will w arrant or should warrant the City to participate urther clarification of this sanitary ATP • . issues. F Provided p m future tary sewer bac �Y be In ed by the City's attorney. you If have Y any Questions,please can me at(763)287-7182. �V Sincerely, p " WSB& Associ tes,In Todd E. Hubmer, P.E. : : Project Manager. . 5:.415A. Encl. c Memw[ g away Suite 30 II U IIl ne.5pta ' 5542Z• •_ J63 541;}900 ; F:1WPWIMM65-26\030601 E,ne,WPa - 763.541t17do FAX TOTAL P.02 MAR-01-2001 11:08 WSB & ASSOCIATES INC. 7635411700 40 Thestphil] ST.PAUL FIRE AND MARINE INSURANCE COMPANY Suite 408 St t Peter SL Paul,MN 65102 Telephone:(651)310-5120 Fax(651)310-+380 March 1,200I Todd Hubmer WSB&ASSOC 4150 Olson Memioral Hwy Suite 300 Minneapolis,MN 55422 RE: Tracking Number: RZ00584 Claimant: LaW N illiren,Beverly Henry,Richard Bondee,Don Johnson, Lowell Peterson,Edna Surface,Dan Nguyen,Brian Sandberg Insured: Barbarossa&Sons Inc Claim No.: KK0630023909T013 Date of Loss: September 2,2000 and July 9,2000 Dear Mr.Hubmer, • This will confirm our agreement reached on 2-28-2001. As agreed,we will compromise a settlement on the claimants listed above,on a 50150 basis. We will have the losses adjusted and will incur that fee ourselves. Please provide to us current phone numbers for those listed above. This will also confirm that the fees the city paid for the clean up with service master or others will not be shared. The city has agreed to incur those costs. Furthermore,the flooding that occurred in the Pahl area was not the fault of Barbarossa and we have agreed that the city will be handling those claims. Those would involve: Paul Archambaul;Bonita Froemming,Mark Sitarez and any others that have not come forward. I also need to confirm that the Phalen residence never filed a claim and is not planning on filing a claim. On the Colstad residence for the date of loss of 8-18.20001 need to know where the damage amount of $3296.52 came from. We had previously paid for the clean up. Finally if any other claimants come forward we will have the right to investigate them before agreeing to any compromise on them_ This agreement applies only to the claimants listed above. Thanks you for your cooperation. I look forward to working and concluding this matter with you. • MAR-01-2001 11:09 WSB & ASSOCIATES INC. 7635411700 1 41 Sincerely, • ST.PAUL FIRE AND MARINE INSURANCE COMPANY Lesa M.Stankey Senior Claim Representative Telephone:(651)310.5120 Fax:(651)310-5380 • Page 2 �xc TOTAL PAGE.02 ** TOTAL P.02 CITY OF ST. ANTHONY RESOLUTION O1-047 A RESOLUTION APPROVING A CONDITIONAL USE LICENSE AGREEMENT BETWEEN THE CITY OF ST. ANTHONY AND HENNEPIN COUNTY RELATING TO ELECTRONIC DATA WHEREAS, WSB & Associates, Inc. has requested certain electronic data information (aerial photography and GIS digital background information for St. Anthony) from Hennepin County; and WHEREAS, it is not anticipated there will be any costs for the use of said information. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the Conditional Use Electronic Proprietary Database License Agreement relating to electronic information from Hennepin County on the City of St. Anthony for use by the engineering firm of WSB & Associates, Inc. Adopted this day Of , 2001. Mayor ATTEST: City Clerk Reviewed by Administration: City Manager • A 43 WSB e d"Sociates,Inc. Memorandum To: Honorable Mayor, City Council and Staff From: Todd E. Hubmer, P.E-/ Project Manager Date: March 6, 2001 Re: Hennepin County Conditional Use License Agreement WSB Project No. 1065-00 Attached,please find a copy of the Conditional Use License Agreement for Hennepin County. This agreement is being forwarded to the City for your consideration. The Conditional Use License Agreement is associated with information we have requested on behalf of the City of St. Anthony from Hennepin County. The information being requested includes the latest aerial photography and GIS digital background information for St. Anthony. Based on conversations with Hennepin County, there is not anticipated to be any costs associated with this request. However, should the courts decide to charge for the information, this request will be forwarded to the City for consideration. • If an ou have u y y questions, I will be available at your March 13, 2001 Council Meeting, or you may call me at(763) 287-7182. nm 4150 Olson Memorial Highway Suite 300 * neapolis 1 mnesota 55422 1 763.541.4800 F:\WPWIN\1065-00\030601 hmc.wpd 763.541.1700 FAX Minneapolis• St. Cloud - Equal Opportunity Employer 44 s Hennepin County • .J . IC'Zi��,s'I�YcZ., An Equal Opportunity Employer February 14, 2001 Michael Morrison, City Manager City of St. Anthony 3301 Silver Lake Road St. Anthony, Minnesota 55418-1699 Dear Mr. Morrison: Thank you for your order of electronic data. Enclosed are two copies of the Electronic Proprietary Database (EPDB) License Agreement. Please review the EPDB License Agreement and have both copies signed by an authorized party. Return both copies to me along with a copy of your resolution authorizing the agreement and assigning signature authority. I will have this process completed by county administration and then return one finalized copy to you. Because contracts require original signatures, do not return the Agreements by fax. Because of the nature of this document we ask that your consultant(s),:if used, also enter into separate Conditional Use Agreement with Hennepin County. As you requested we have also sent Agreements to WSB 8t Associates. Once the Agreement process has been completed by all parties, the data will be compiled and mailed to you along with an invoice. All checks should be made payable to "Hennepin County Treasurer ' If you have any questions, please call me at (612) 348-2618. Sincerely, Robert Moulder Supervising Engineering Technician Taxpayer Services Department • Survey Division Recycled Paper Suite A-703 Hennepin County Government Center Minneapolis, Minnesota 55487-0073 (612) 348-3131 45 Agreement No. HENNEPIN.COUNTY . CONDITIONAL USE LICENSE AGREEMENT THIS AGREEMENT,made by and between the COUNTY OF HENNEPIN, Taxpayer Services Department, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the"County", and the City of St. Anthony,hereinafter referred to as the "Entity". For purposes of this Agreement,the address of the County is A703 Government Center, Minneapolis,Minnesota 55487-0073 and the address of Entity is 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699. WITNESSETH WHEREAS, the County has developed electronic forms of certain data bases and an electronic proprietary geographical digitized data base hereinafter referred to as"EPDB"; and WHEREAS, the Entity desires to use the County's EPDB in the course of conducting the • Entity's business; and WHEREAS, in acknowledgment of the Entity's above-stated purpose,the County is agreeable to provide to the Entity the EPDB, and WHEREAS, the parties agree that the execution of this Agreement is necessary in order to adequately protect said EPDB; and WHEREAS,the County exclusively owns the EDPB which is the subject of this Agreement and has the authority and legal right to grant Entity a license to have and use the EPDB as provided in this Agreement; and WHEREAS,the EPDB is trade secret or confidential information under the Minnesota Government Data Practices Act and is governed by Minnesota Statutes sections 375.86 and 13.03. as well as other applicable state and federal law. NOW THEREFORE, in consideration of the promises, as well as the obligations herein made and undertaken, the parties hereto, intending to be legally bound,hereby.agree as follows: • Form 1 (09/00) 46 • Section 1 SCOPE OF AGREEMENT 1.1 This License Agreement shall apply to the EPDB,which Hennepin County will provide to Entity, after a specific request has been made to County. Section 2 GRANT OF LIMITED LICENSE 2.1 The County hereby grants the Entity a non-exclusive,nontransferable and nonassignable limited use license to use the EPDB which includes self developed computer software under Minn. Stat. § 375.86. Said license shall commence on the date of approval of this Agreement by the County and shall extend throughout the term of the Agreement unless terminated sooner, in accordance with the provisions hereof. Section 3 ACKNOWLEDGMENT OF PROPRIETARY INFORMATION RESERVATION OF TITLE 3.1 The Entity acknowledges and agrees.that the EPDB is.the exclusive property of the. • County,including,but not limited to, any and all indexes, and includes commercially valuable information which reflect the efforts of skilled development experts and required the investment of considerable amounts of time and money, and that the County has treated the EPDB as trade secret and confidential information,which County entrusts to the Entity in confidence to use in the conduct of the Entity's business. The Entity further acknowledges and agrees the EPDB is a creative selection,coordination, arrangement and method of arrangement of data which is identified as being subject to copyright protection; is self-developed computer software under Minn. Stat. § 375.86 and is an entire or substantial and discrete portion of a pattern,compilation,method,technique, process,data base or system,developed with significant expenditure of funds by County under Minn. Stat. § 13.03. The Entity agrees that the County owns and reserves all rights, protection and benefits afforded under federal copyright law in all EPDB furnished to the Entity as unpublished works, as well as all-rights,protection and benefits afforded under any other law relating to confidential and/or trade secret information respecting said EPDB, and that the Entity will abide by all relevant laws,rules,regulations and decisions which afford protection to the County for its confidential and trade secret information and said copyright. This Agreement does not effect any transfer of title in or to any EPDB of the County. The Entity acknowledges that it is granted only a limited right of use of such EPDB, which right is not coupled with an interest, and the Entity shall not assert nor cause or cooperate with others to assert any right,title, or interest in any EPDB of the County. 2 47 • Section 4 PROTECTION OF PROPRIETARY INFORMATION 4.1 Obligations of Confidentiality,Limitations of Use. The Entity shall neither disclose, furnish, sell,resell, transfer, duplicate, reproduce nor disseminate;in whole.or in part, the EPDB of the County and its unique:design, arrangement or method of arrangement in its electronic form furnished to the Entity to (1) any other person, firm,entity, organization, or subsidiary, except as expressly authorized hereunder; or(2) any employee of the Entity who does not need to obtain access thereto in connection with the Entity's exercise of its rights under this Agreement. The Entity may have and use the EPDB on a corporate-wide basis and shall have the rights to use the EPDB on a limited number of sites,provided the equipment on which the EPDB is maintained supports only equipment operated by the Entity and the EPDB is used only for the conduct of the Entity's own internal business by Entity employees. All employees having access to the EPDB shall be informed of the requirements contained in Section 4 herein. The Entity shall not otherwise copy or reproduce any EPDB of the County. Under no circumstances may the entity disclose or disseminate any EPDB to any other public or private entity. The obligations of the Entity to protect confidentiality which are established by this Agreement apply to the EPDB itself and not to any graphic representation or products produced by the Entity while using the EPDB. Any authorized consultants, contractors or agents of Entity must properly execute and file a separate EPDB Conditional Use License Agreement with Hennepin County. The Entity expressly agrees to use the County's EPDB in the ordinary course of its business and all such use shall bear a notice of copyright by Hennepin County. 4.2 Secure Handling. The Entity shall require that all EPDB be kept in a secure location at 3301 Silver Lake Road, St. Anthony, MN 55418-1699 and maintained in a manner so as to reasonably preclude unauthorized persons from having access thereto. The Entity shall devote its reasonable efforts to ensure that all persons afforded access to EPDB protect same against unauthorized use, dissemination or disclosure. Entity agrees it will not knowingly or negligently allow its employees, agents or independent contractors to copy, sell, disclose or otherwise make the EPDB available to others. Entity agrees to immediately notify the County by telephone and in writing if Entity becomes aware of any unauthorized duplication, sale or other disclosure. Entity further agrees to prevent. unauthorized disclosure by taking appropriate security measures including,but not limited to,providing physical security for copies_of the EPDB an d taking all steps Entity takes to protect information, data or other tangible and intangible property of its own that Entity regards as proprietary, confidential or nonpublic. Except for off-site backup, the Entity shall not remove or cause or allow to be removed from the Entity's place of business any EPDB or any copy thereof without the prior written consent of the County, which consent shall not be unreasonably withheld. 4.3 Assistance of the Entity. At the request of the County and expense of the Entity,the tEntity shall use good faith and reasonable efforts to assist the County in identifying any 3 48 use, copying, or disclosure of any EPDB by any current or former Entity personnel -- or anyone else who may have come in possession of said EPDB while the same was in the Entity's possession—in any manner that is contrary to the provisions of this Agreement so long as the County shall have provided the Entity with information reasonably justifying the conclusion of the County that such contrary use may have occurred. 4.4 Survival of Confidentiality Obligations. The Entity's obligations respecting confidentiality of the EPDB shall survive termination of this Agreement for any reason and shall remain in effect for as long as the Entity continues to possess or control any EPDB furnished by the County. In addition, the County shall remain entitled to enforce its copyright and propriety interests in all-EPDB. Section 5 TERM,TERMINATION 5.1 The Entity and the COUNTY agree that this Agreement is in effect during the period commencing February 20, 2001 and terminating December 31, 2001,unless terminated sooner. This Agreement shall commence from the date hereof, unless sooner terminated by either party with cause upon three(3) calendar days' written notice to the other. The expiration or termination of this Agreement shall automatically and without further action by the County terminate and.extinguish the license. In the event of any such expiration or termination, the County shall have the right to take immediate possession of said EPDB, • and all copies thereof wherever located, and without demand or notice. Within five(5) days after expiration or termination of this Agreement, the Entity shall return the EPDB and all copies thereof to the County,or upon request by the County, the Entity shall destroy all of the same and all copies thereof and certify in writing to the County that the same has been destroyed. 5.1.1 It is agreed that any right or remedy provided for herein shall not be considered as the exclusive right or remedy but shall be considered to be in addition to any other right or remedy hereunder or allowed by law, equity or statute. 5.1.2 The County's failure to insist upon strict performance of any covenant, agreement or stipulation of the Agreement, or to exercise any right herein contained shall not be a waiver or relinquishment.of such covenant, agreement, stipulation or right, unless the County stipulates thereto in writing. 4 49 Section 6 • INJUNCTIVE RELIEF 6.1 The Entity acknowledges and agrees that unauthorized disclosure or use of the EPDB or any part thereof could cause irreparable harm and significant injury to the County,which may be difficult to measure with certainty or to compensate through damages.. Accordingly,the Entity agrees that the County may seek and obtain against the Entity and/or any other person or entity injunctive relief against the breach or threatened breach of the foregoing undertakings, in addition to any other equitable or legal remedies which may be available. Section 7 OTHER TERMS AND CONDITIONS 7.1 No Agency. The parties hereto are independent contractors, and nothing herein shall be - construed to create an agency,joint venture,partnership or other form of business association between the parties hereto. 7.2 No Waiver. No delay or omission by either party hereto to exercise any right or power occurring upon any noncompliance or default by the other party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof unless the same is consented to in writing. A_waiver.by either of.the • parties hereto of any of the covenants, conditions, or agreements to be observed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any covenant,condition, or agreement herein contained. All remedies provided for in this Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies available to either party at law,in equity,or otherwise. 7.3 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 7.4 Entire Agreement. This License Agreement constitutes the entire Agreement between the parties, and there are no understandings or agreements relative hereto other than those that are expressed herein. No change,waiver,or discharge hereof shall be valid unless in writing and executed by the party against whom such change,waiver, or discharge is sought to be enforced. 7.5. No Assignment. Neither party shall assign, sublet or transfer this Agreement, either in whole or in part,without the prior written consent of the other party, and any attempt to do so shall be void and of no force and effect. 7.6 THE ENTITY AGREES THAT THE COUNTY IS FURNISHING THE EPDB ON AN"AS IS"BASIS,WITHOUT ANY SUPPORT WHATSOEVER,AND • WITHOUT REPRESENTATION OR ANY EXPRESS OR IMPLIED 5 5® WARRANTIES,INCLUDING BUT NOT IN ANY MANNER LIMITED TO, • FITNESS FOR PARTICULAR PURPOSE,MERCHANTABILITY OR THE ACCURACY AND COMPLETENESS OF THE EPDB. THE COUNTY'S..SOLE.LIABILITY AND THE ENTITY'S EXCLUSIVE . REMEDY FOR ANY SUBSTANTIAL DEFECT WHICH IMPAIRS THE USE OF THE EPDB FOR THE PURPOSE STATED HEREIN SHALL BE THE RIGHT TO TERMINATE THIS AGREEMENT. THE COUNTY DOES NOT WARRANT THAT THE EPDB ARE ERROR FREE. THE EPDB WERE DEVELOPED FOR THE COUNTY'S OWN INTERNAL BUSINESS PURPOSES AND THE COUNTY DOES NOT REPRESENT THAT THE EPDB CAN BE USED FOR NAVIGATIONAL,TRACKING OR ANY OTHER PURPOSE REQUIRING EXACTING MEASUREMENT OF DISTANCE OR DIRECTION OR PRECISION IN THE DEPICTION OF GEOGRAPHIC FEATURES. - THE COUNTY DISCLAIMS ANY OTHER WARRANTIES,EXPRESS OR IMPLIED,RESPECTING THIS LICENSE AGREEMENT OR THE EPDB. 7.7 In no event shall the County be liable for actual,direct, indirect, special, incidental, consequential damages(even if the County.has been advised of the possibility of such damage) or lost of profit; loss of business or any other financial loss or.any other damage • arising out'ofperformance or failure of performance of this Agreement by the County. The County and the Entity agree each will be responsible for their own acts and omissions under this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts or omissions of the other party under the Agreement and the results thereof. The parties' respective liabilities shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466, and other applicable law. This paragraph shall not be construed to bar legal remedies one. party may have for the other party's failure to fulfill its obligations under this Agreement. 7.8 Notice. Any notice or demand shall be in writing and shall be sent registered or certified mail to the other party address as follows: To the Entity: City of St..Anthony 3301 Silver Lake Road St. Anthony, MN 55418-1699 6 51 To Hennepin County: Hennepin County Administrator • A-2300 Government Center (233) Minneapolis,MN 55487-0233 Copy to: Robert L. Hanson -Hennepin County Chief Information Officer A-1900 Government Center (190) Minneapolis, MN 55487-0190 Copy to: Patrick H. O'Connor Director, Taxpayer Services Department A-600 Government Center (060) Minneapolis,MN 55487-0060 7.9 Whereas Clauses. The matters set forth in the"Whereas"clauses on page one of this Agreement are incorporated into and made a part hereof by this reference. 7.10 Survival of Provisions. It is expressly understood and agreed that the obligations and warranties of the Entity under Sections 3,4, 5, 6, 7.6, and 7.7 hereof and the obligations and warranties of the Entity and the County which by their sense and context are intended to survive the performance thereof by the Entity and the County, shall so survive the completion of performance and termination or cancellation of this Agreement. • 7.11 Authority. The person or persons executing this License Agreement on behalf of Entity represent that they are duly authorized to execute this License Agreement on behalf of Entity and represent and warrant that this License Agreement is a legal,valid and binding obligation and is enforceable in accordance with its terms. This portion of page intentionally left blank • 7 52 COUNTY ADNIIMSTRATOR APPROVAL ENTITY havin g � �signed this agreement, and the County having duly approved this agreement on the day of , 20 , and pursuant to such approval,the proper County officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. . . Approved as to form COUNTY OF HENNEPIN and execution STATE OF MINNESOTA By: Assistant County Attorney Assistant/Deputy/County Administrator Date: CITY OF SAINT ANTHONY By: (Title) • Date: • Form 1 (09/00) 8 53 • CITY OF ST. ANTHONY RESOLUTION 01-046 A RESOLUTION APPROVING A DRAIN, AGE AND PONDING EASEMENT RELATING TO THE HARDING.STREET PONDING PROJECT WHEREAS, to help control flooding problems within the City of St. Anthony, and as an integral part of the overall flood mitigation program, it has been recommended to construct a holding pond in the area of Harding Street; and WHEREAS, perpetual easements are needed for the construction, operation, maintenance, repair and removal of facilities for the drainage and ponding of water; and WHEREAS, to obtain needed easements for the construction of said holding pond, discussions, meetings, and negotiations have taken place with affected property owners in the targeted area. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves the Drainage and Ponding Easement between the City of St. Anthony and • Bruce A. and Tamara K. Troupe, owners of the property addressed as 2829 - 30`h Avenue ;property described as the West-Half of Lot 18, Auditors Subdivision Number 365, according to said plat on file and of record in the office of the County Recorder, Hennepin County Minnesota; and said easement described as the North 120.00 feet of the West-half of Lot 18, Auditor's Subdivision No. 365. Adopted this day of , 2001. Mayor ATTEST: City Clerk Reviewed by Administration: • City Manager DRAINAGE-AND POND-ING EASEMENT THIS INSTRUMENT is made and entered into as o.f »R 14 VITA 2001,by and between Bruce A. Troupe and Tamara K. Troupe, Grantor, Ad the CITY OF ST. ANTHONY, a municipal corporation organized under the laws of the State of Minnesota, Grantee. WITNESSETH, that Grantor, for and in consideration of Twenty Six Thousand and no/100's Dollars ($26,000.00) and other good and valuable consideration, the receipt whereof is hereby acknowledged, does hereby grant and convey to Grantee, its successors and assigns, a perpetual easement to construct, reconstruct, operate, maintain, repair and remove facilities for the drainage and ponding of water, including retaining walls and other facilities to control and maintain such drainage and ponding, together with the right to remove all trees, bushes, undergrowth, and other obstructions which may interfere with the construction, operation, repair and maintenance-of such drainage and ponding facilities, said easement being upon, over, under and across the following described land situate in the County of Hennepin, State of Minnesota, to wit: GRANTOR'S PROPERTY DESCRIPTION: The West-half of Lot 18, Auditors Subdivision Number 365, according to said plat on file and of record in the office of the County Recorder, Hennepin County,Minnesota. EASEMENT DESCRIPTION: The North 120.00 feet of the West-half of Lot 18,Auditor's Subdivision No. 365, • according to said plat on file and of record in the office of the County Recorder, Hennepin County,Minnesota. Grantee shall also have the right of ingress and egress to the above described easement area over and across the adjoining lands of the Grantor. Grantee shall be responsible for all damage caused to Grantor's property arising from Grantee's exercise of'the rights and privileges herein granted. IN WITNESS WHEREOF, Grantor has executed this easement as of the day and year first above written. Bx. - By. Bruce A. pe Tamara K. T upe ACKNOWLEDGMENT: . STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) M4 The foregoing instrument .was acknowledged before me this day of l�4crR-RtiJ , 2001, by Bruce A. Troupe and Tamara K. Troupe, Husband and Wife. -Notary Public - THIS INSTRUMENT WAS DRAFTED BY: MATTHEW BLIC STORM i NOTARY PUBLIC-68NNESOTA Evergreen Land Services Company ,,F; MY COMMISSION EXPIRES 6110 Blue Circle Drive, #140 JANUARY 31.zoos Minnetonka, Minnesota 55343 (952) 930-3100 Troupe Easement 56 CITY OF ST. ANTHONY RESOLUTION 01-040 A RESOLUTION AWARDING A BID FOR 2001 STREET AND WATERMAIN IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the improvement as shown on the plan for the above referenced project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Park Construction $1,603,648.50 Forest Lake Construction, Inc. $1,748,925.50 Dresel Construction, Inc. $1,793,780.40 Northdale Construction Co. $1,833,316.86 Ingram Excavating, Inc. $1,862,601.82 Arcon Construction Co., Inc. $1,968,506.30 Lametti & sons, Inc. $1,969,700.00 S. R. Weiderria, Inc. $1,992,672.46 Barbarossa & sons.-Inca $2,063,28810 Richard Knutson, Inc. $2,067,829.18 C. S. McCrossan Construction $2,239,389.49 WHEREAS, it appears that Park Construction of Minneapolis, MN is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony: 1. That the Mayor and City Manager are hereby authorized and directed to enter into a contract with Park Construction in the amount of$1,603,648.50 in the name of the City of St. Anthony, Minnesota for the improvement outlined in the above referenced project according to the plans and specifications, therefore, approved by the City Council and on file in the office of the City Clerk. 2. The Engineer, WSB & Associates, Inc. is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted this day of , 2001. • 57 • Resolution 01-040 Page 2 Mayor ATTEST: City Clerk Reviewed for administration: City Manager • • 5 Associates,Inc. , =.,:Ir December 20, 2000 _ Honorable Mayor and City Council c/o Michael Morrison City of St Anthony " 3301 Silver Lake Road St. Anthony, MN 55418-1699 Re: 2001 Street Reconstruction, Storm Sewer, Watermain, Sanitary Sewer, Pond Excavation, and Appurtenant Work City of St. Anthony, MN f WSB Project No. 1065-51 Dear Mayor and Council Members: Bids were received for the above-referenced project at 10:00 a.m.,December 20,2000, and were opened and read aloud. A total of eleven bids were received. The bids were •' checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Park Construction, Minneapolis, MN in the amount of$1,603,648.50. We recommend award of the contract to Park Construction in this amount. ' Sincerely, `"° WSB & Associates, Inc •-� L7 I -, L 1 f;� Todd E. Hubmer, P.E. ~� Project Manager } Enclosures 4:4150 Olson-`'' c; Park Construction Al Memorial Highway Suite""300'` non � neapolis 1 z 5422 �". �_.., .� - F:IfYPW(M1063-Slbecmmdrnln.wpd 1 763 541 4800 763•'54.1.1700 FAX Minneapolis St. Cloud • Equal Opportunity Employer 59 • BID TABULATION 2001 Street Reconstruction,Storm Sewer,Watermain,Sanitary Sewer, Pond Excavation & Appurt.Work City of St.Anthony, MN WSB Project No. 1065-51 Bids Opened: 10:00 AM -December 20,2000 Contractor Bid Security Total Bid Park Construction X $1,603,648.50 Forest Lake Contr Inc X $1,748,925.50 Dresel Contr Inc. X $1,793,780.40 Northdale Constr Co. X $1,833,316.86 Ingram Excavating Inc X $1,862,601.82 ** Arcon Constr Co Inc X $1,968,506.30 Lametti &Sons Inc X $1,969,700.00 ** • S R-Weidema Inc X. $1,992,672.46. Barbarossa & Sons Inc X $2,063,288.10 Richard Knutson Inc X $2,067,829.18 '* C S McCrossan Const X $2,239,389.49 '* Engineer's Estimate $1,881,547.20 I hereby certify that this is a true and correct tabulation of the bids as received on December 20, 2000. Todd E. Hubmer, .E. *'` Denotes corrected figure CITY OF ST. ANTHONY RESOLUTION 01 - 045 60 • RESOLUTION CALLING FOR THE SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2001B BE.IT RESOLVED by the City.Council of the City of St. Anthony (the City), as follows: Section 1. Purpose. The City Council has ordered various improvement projects under Minnesota Statutes, Chapter 429 (collectively, the Improvements). To finance the Improvements, it is determined to be in the best interests of the City to issue its General Obligation Improvement Bonds, Series 2001B in the principal amount of$1,160,000 (the Bonds), pursuant to Minnesota Statutes, Chapters 429 and 475. Section 2. Terms of Proposal. Springsted Incorporated, financial consultant to the City, has presented to this Council a form of Terms of Proposal for sale of the Bonds, which is attached hereto and hereby approved and shall be placed on file with the City Clerk. Each and all of the provisions of the Terms of Proposal are hereby adopted as the terms and conditions of the Bonds and of the sale thereof. Springsted Incorporated, as independent financial advisors, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9) is hereby authorized to solicit bids for the Bonds on behalf of the City on a negotiated basis. Section 3. Sale Meeting. This Council shall meet at the City Hall on Tuesday, March 17; 2001 at 7:00 o'clock P.M. for.the purpose of.considering sealed bids for the purchase of the Bonds, And of taking such action thereon as may be in the best interests of the City. Section 4. Reimbursement of Costs from Proceeds of the Bonds. All or a portion of the costs of the Improvements may be paid by the City prior to the issuance of the Bonds to finance the Improvements, and to the extent such costs are paid by the City prior to the issuance of the Bonds it is the reasonable intent of the City to reimburse all or a portion of the costs of the Improvements paid by the City prior to the issuance of the Bonds from the proceeds of the Bonds. Adopted this 13th day of March, 2001. Attest: City Clerk Mayor Reviewed for administration. City Manager 61 DORSEY & WHITNEY LLP • MINNEAPOLIS PILLSBURY CENTER SOUTH BRUSSELS NEW YORK 220 SOUTH SIXTH STREET COSTA MESA SEATTLE MINNEAPOLIS,MINNESOTA $$402-1498 BILLINGS DENVER FARCO TELEPHONE: (612) 340-2600 .WASHINGTON,D.C. - HONG KONG Fwx: (612) 340.=2868 NORTHERN VIRGINIA GREAT FALLS DES MOINES CATHERINE M. NUTZMANN ROCHESTER (612)340-2963 LONDON FAX(612)340-2644 TOKYO ANCHORAGE nutzmann.cathy®dorseylaw.com MISSOULA SALT LAKE CITY VANCOUVER February 23, 2001 Mr. Roger Larson Finance Director City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 Re: $1,160,000 General Obligation Improvement Bonds, Series 2001B City of St. Anthony Dear Mr. Larson: . Enclosed for consideration by the City Council on March 13 is a Resolution Calling for the Sale of the above Bonds. You should received the Terms of Proposal referred to in Section 2 of the resolution directly from Springsted. If you have any questions, please feel free to call me or Jerry Gilligan. Your truly, Catherine ICY Nutz Legal Assistant . cmn Enclosure City of St' Anthony Investment Portfolio Review Rate of Return Average rate of return was 1 .08% higher than the average rate of return on Treasuries � *� Unrealized Loss �( • Unrealized loss of market value on the portfolio was 1 .56% of net book value, or a very small proportion of unrealized loss to net book value e, w 64 Comparison of Portfolio Yield to Treasury Constant Maturity Yields 9.00% 8.00% r 7.00% - s t 6.00% �< > 5.00% qy 4 .4- 3.00% 2.00% ,P 1.00% a 0.00% O r N � u7 (O r` CO O O M qt r- CO O M M O O O O O O O O O r r r r r r N N -}'Portfolio O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N - -Treasur • Yields at 11/30/00 Investment Treasury Year Portfolio Maturities(1) 2000 5.84% 6.21% 2001 6.71% 5.92% 2002 6.47% 5.61% 2004 6.81% 2005 7.02% 5.42% 2006 6.35% 2007 7.01% 5.50% 2008 6.13% 2009 6.28% 2010 7.63% 5.48% 2013 6.50% 2014 6.94% 2017 8.03% 2018 7.52% 2019 7.33% 5.78% 2023 7.00% 2029 8.00% 5.60% (1)data from the G13 Federal Reserve Statistical Release as of for the week ending December 1,2000 www.federalreserve.gov/releasest • 7", City of St Anthony Investment Portfolio Review ♦ Investment timeline _ • Prior philosophy focused on long term yield �t Cash needs are changing D- 4 D i 1 I a N 66 City of St Anthony Investment Portfolio . Distribution of Net Book Value 3,500,000.00 z F t �� ' •s t � f.c c" 3,000,000.00 t r x 2,500,000.00 � .. 2,000,000.00 9 1,5009000.00 1,000,000.00 500 000.00 � t 7,1 771 0.00 €€ O T N 't u7 CO f- co OD O Co � r` 0o O co do O O O O O O O O O T T T T T T N N O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N Year Net Book Value 2000 3,259,921.22 2001 1,377,751.86 2002 381,846.78 2004 660,724.84 2005 201,254.55 2006 251,301.42 2007 229,695.33 2008 2,048,732.69 2009 107,741.70 2010 185,000.00 2013 148,000.00 2014 1,791,000.00 2017 320,044.25 2018 : 649,269.60 2019 415,743.37 2023 71,374.37 2029 10,186.51 12,109,588.49 • 77- 77-772=7 City of St' 'Anthony Investment Portfolio Review ♦ Portfolio Composition • Funds invested in instruments allowable by law. Not uncommon to find these types of investments in portfolios of local governments 6 • City of St Anthony Analysis of.Investment by Type Zero 6% Agency Strip 53% 1% Deposit 18% ❑Agency t]Asset Backed Comm Paper ❑cert of Dep 18% Cert of Dep Asset Backed ❑Comm Paper 2% ■Deposit 2% ❑Strip. • B Zero Type Amount Agency 6,403,623.68 Asset Backed 229,816.23 Cert of Dep 234,000.00 Comm Paper 2,160,434.88 Deposit 2,214,339.22 Strip 91,845.05 Zero 775,529.43 Total 12,109,588.49 • 1U 77777-777-77- City of St Anthony Investment Portfolio Review ♦ Composition Among Brokerage Houses Diversity among individual brokers • Diversity among brokerage houses '� — Holdings at Dain Rauscher is 73% of total portfolio � 70 Distribution by Broker and by Brokerage House • Proportion by Broker MM-4M 002 MM-4M 003 0% 0% MM-Firstart J Sikich 12% 20% ❑J Sikich Kris Kremer ❑R Winspear 14% ❑S Hogan ❑R Della Voda ■Kris Kremer R Della Voda ❑MM-Firstart 1% 0 MM-4M 003 ❑MM-4M 002 S Hogan R Winspear 29% 24% • Proportion by Brokerage House 4M 0% Firstar 12% Kinnard ❑Dain 14% El MSDW ❑Kinnard ❑Firstar MSDW 104M 1% Dain 73% • 71 • Treasury Constant Maturity Yields 7.00% § . rte gig ; r 6.00% r S ka y TKI 5.00°/ � s ,�,:� ✓` g F p '^a-„ ". t a; a:.ti...✓�,.f%'`a°"`"x '.�`.--r.,:R t�'ks ," ,s, r "„L -., k f.k�r t �C� ,„�•� r""-t a,� § `'� ,,l ,.. ?r � x,c � - r 'Z 4.00% m v 3.00% Fay 4 2.00% w 1.00% .R t d y. ^% e 0.00% 2000 2001 2002 2003 2005 2007 2010 2020 2030 twk end 1211 -0--wk end 12/29 wk end 1/31 • Treasury Maturities Year wk end 12/1 wk end 12/29 wk end 1/31 2000 6.21% 5.90% 4.99% 2001 5.92% 5.32% 4.60% 2002 5.61% 5.11% 4.62% 2003 5.52% 5.06% 4.67% 2005 5.42% 4.99% 4.85% 2007 5.50% 5.16% 5.08% 2010 5.48% 5.12% 5.19% 2020 5.78% 5.59% 5.65% 2030 5.60% 5.46% 5.54% (1)data from the G13 Federal Reserve Statistical Release www.federalreserve.gov/releases/ City of St' .Anthony Investment Portfolio Review ♦ Recommendations • Encourage competition by obtaining quotes on short term investments � Consider consolidating money market accounts into the higher yielding 4M account • Consider creating greater diversity among brokerage houses City of St Anthony Investment Portfolio Review ♦ Recommendations • Develop short term and long term cash flow forecast • Develop forecast of long term operating and capital needs • Create greater cash flow flexibility by investing new cash in-flows in shorter term investments '' w 74 February 14, 2001 EHLERS • Mike Morrison, Manager & A S S O C I A T E S I N C r��,�,.� St. Anthony Village City Hall 3301 Silver Lake Rd NE St. Anthony Village,MN 55418-1603 Re: Proposal For Key Financial StrategiesTM Dear Mayor and City Council: Ehlers&Associates is pleased to submit a proposal for Key Financial StrategiesTM. This financial planning process was developed as a result of interviews with over fifty Minnesota cities. Key Financial StrategiesTM is targeted to cities who want to develop a practical,effective framework to address the complexities of balancing long and short- term operating and capital needs. This program includes a series of four interactive workshops with the city council directed at providing a comprehensive financial plan for your community. Council workshops cover the following topics: + Review of"Financial Foundations" relating to city capital and operating funds. This includes capital improvement projects(CIP),pavement management system,information technology,vehicle replacement, non-annual recurring maintenance,building replacement and budget alternative analysis. + Review impacts of growth on your city's tax rates, services levels,operating budgets and capital needs. + Identification of funding alternatives and financial implications. + Prioritize projects in general fund and CIP. • + Draft strategies for the city's future capital and operating financing needs. The workshops are generally conducted over a six to nine month period. Each workshop requires approximately 1 to 1'/z hours. Prior to each workshop the Ehlers team will meet with staff to gather relevant materials and prepare workshop materials. The services would be provided at a fee of$150/hour not to exceed $15,000. These services would be provided by Jim Prosser and Elizabeth Johnson.Copies of qualifications are attached for your review. Key Financial StrategiesTM is designed to provide your staff and council with the ability to address the ever increasing demands of balancing limited resources with increasing demands for services,maintenance of city assets and new community improvements. This program will provide specific strategies designed to guide your community in developing a framework for financing future capital and operating needs of your community. We look forward to the opportunity to meet with you and discuss this proposal further at your convenience. Sincerely, EHLERS &ASSOCIATES,INC. /Lu't'Lr/t Jim o r, Financial Advisor I • Equal Opportunity Employer LEAD E R S I N P U B L I C F I N A N C E Charter Member of the National Association of Independent Public Finance Advisors 3060 Centre Pointe Drive, Roseville, MN 55113-1105 651.697.8500 fax 651.697.8555 www.ehlers-inc.com 75 FREERS b ASSOCIATES INC • Key Financial Strategies Process Outline s:.s.. .. ' ' : : :° :n e ' » . . : : ....: .. : : : o . .....: l: s :: . 'o : m : : :.:...::.:.::. . nei < 1. Explain KFS process. 1. KFS process guide. 1. Document areas of concern ...:.................... ........................ ......................... >? 2. Review KFS objectives. 2. KFS objectives. as identified by council >" 3. Identify and discuss financial 3. Financial checklist. and staff. foundation items. 4. Overview. 2. Identify foundation areas '`< 4. Provide financial status 5. Comparison. (Tax base which required overview. mix/growth/ development or updating. > Com 5. ' pare and contrast with other allocation/growth cities. factors/population/socio- 6. Review financing/revenue economic mix/housing type options. age) 7. Opportunity to discuss 6. Budget comparison for last community infrastructure and 5-10 years. financial strengths and 7. Bond rating agency criteria. weaknesses. 8. Debt ratios. 9. Comparable cities-typical residential tax bill/mix of tax capacity. • <> << t►0 ?`< 1. Review costing of foundation 1. Foundation items cost. 1. Agreement on foundation ....................... ........................ ......................... items. 2. Schedule of capital costs. 2. Review scheduling of improvements. 2. Agreement on capital investment/capital improvement 3. Gap financing options. improvements and items. 4. List of revenue options. schedule. 3. Discuss gap financing options. 5. Community strengths and 3. Direction regarding gap weaknesses. financing options. 4. Identify any remaining potential funding needs or revenues. 'I 'r €€ € 1. Review preliminary plan 1. Preliminary plan. 1. Agreement on financing including expenditures,schedule 2. Alternative impact analysis. options, schedule and and revenues. 3. Revenue forecast model costs. .......................> 2. Review funding alternative 4. Sources and uses summary. impacts. : ` 3. Provide financial revenue forecast model. << 4. Review preliminary gap analysis. ul'' < ` 1. Review final plan. 1. Final plan. 1. Final action plan. 2. Review policies and schedule 2. Schedule. 2. Schedule. required to implement final plan. 3. Policies. 3. Policies. 76 FREERS • & ASSOCIATES INC Key Financial Strategies Staff Outline ......... ....... ....... .. ........ ............................. ....... .... ........................ .. ...... .... .......... ....... X.... ................... . .... .......... U� C.O.Ms....:.....:::.::...............:::::..::.:................. . . ............... ...... ...... .. ................ :Mblet-11 ...... .. . ....... .4yes.-I. .. ............. . �XXX............... .. ........... . .......... ... ............ .... ..... .............. ......... ................................ ................... ............... ... ................... ............... I Explain KFS process. I. Plan and schedule for filling gaps .................................................... ... ...........::-X..... ........................ s A's esslow..""".. 2. Develop draft KFS objectives. in foundations. .................. 3. Identify and discuss financial 2. Copies of policies. e ............. .......... .......... .. ............... foundation items including need for 3. Copies of financials. ... . ................... . ..................... ........ 4. Draft master schedule. new materials. .... ... ....... ................... . ........ . ... ...................... ............................ . ....... I .................... ............ . .... . 5. Agreement on on cities. 4 Review financial status. XXXXXXI: ..... ........... .. ....... ....................................... .X. 5. Identify comparison cities. I. ......... .... ......... ......................... ................................. 6. Review financing/revenue options. ............. . ................... 7. Develop master schedule. . . ................... 8. Review financial policies. .. ........... .................... ... .. ....... ............... X:: .. I Review outcomes of session o ne. 1. Presentation format. .... .. . .... 2. Review objectives established by 2. Agreement on financial foundation .. ..................SIM ........ .......................... ..................... ... it t. .. ............. council. materials. W ............... 3. Review financial foundation 3. Agreement on agenda for session -X ............. . . . ........................... ............................ ................................. .............. .. .................. ............................... • . ............................. materials. three. ........................... .. ........ ...........X-- 4. Reach consensus on presentation ........ . . ............ .............. ... ........... format. ....................... . ..................... ....................... .... ........................................... ......................... -ucture. ........... 5. Review budget funds and str .............................. -............................ . .................................. ........................... .............................. . ........................... ....... .................................... . . .................. .. 6. Review agenda for session two. ............................ 7. Review strengths and weaknesses. ........................... ........................... .. ............ . ........ 1. Agreement on revenue forecast I Review outcomes of session two. ............................ .......... .............. n :'o 2. Review revenue forecast model. model. W . o :tb-Se S. on.:.. Wit 3. Review gap analysis. .-C-C 2. Agreement on gap analysis. . .... .. .... .......... 1. Review draft plan. 1. Agreement on draft plan. ................. 2 Review agenda for session three. I.pd, �«;Se. .0 X. ...... ......................... ....................... ..................... ..................... ..................... I Review results from session three. 1. Agreement on draft 1pfliqf".A&�S S"M 2. Review draft recommendations and recommendations and ....... ... ........... .... ........ implementation plan. implementation Ian. cc p W-- - - - ........... ........ . .............. ... .... . .......................................... 3. Review agenda for session four. • ...:::X.-,............... .......................... 77 March 1, 2001 EHLERS - +� & ASSOCIATES INC • r'"Srr�{� . Mike Momson City Manager City of St. Anthony Village 3301 Silver Lake Road N.E. St. Anthony Village, MN 55418-1603 Subject: Proposal for Services Dear Mr. Momson; Thank you for the opportunity to submit a proposal for financial advisory related to economic development activities within your community. Assumptions Our proposal for services is based upon the following issues identified during our recent discussion and City Tour: ❖ The City of St. Anthony Village has identified the need to address potential redevelopment of a number of areas within the Southwest Quadrant. It is the intent of the Council to develop an overall strategy for this area with significant involvement of the public. ❖ There is an immediate need to address the future of the Stonehouse property and the recently purchased • Custom Liquidators. Issues to be resolved include the future of the Stonehouse on-sale operations, financial feasability of relocation of Liquor Store#I and potential redevelopment(including financial analysis)of the Stonehouse area property. Scope of Services As financial advisor, Ehlers would provide the following services related to the Stonehouse area analysis: 1. Coordinate a feasability analysis of continued operation of the Stonehouse on-sale operation. 2. Assess relocation cost and feasability for Liquor Store#1. 3. Prepare redevelopment options for Stonehouse area including Custom Liquidators property. 4. Assess relocation options and costs for the Fire Station. Ehlers&Associates also proposes to assist with the redevelopment of the Stonehouse area property by providing development management and financial advisor services including: 5. Market redevelopment plans to developers. 6. Coordinate strategies to identify, qualify and evaluate development proposals. 7. Assess project and market feasability. 8. Coordinate land assembly. 9. Assist with coordination of project communications with the general public,neighbors and impacted businesses and property owners. • 10. Assist with negotiation of developer agreements. Equal Opportunity Employer L E A D E R S I N P U B L I C IF I N A N C E Charter Member of the National Association of Independent Public Finance Advisors r 3060 Centre Pointe Drive, Roseville, MN 55113-1105 651.697.8500 fax 651.697.8555 www.ehiers-inc.com 7 11. Prepare TIF plans and documents. • Project Staff Ehlers staff assigned to this project would include Jim Prosser and Mark Ruff. Copies of qualifications are attached for your review. Mr. Prosser is currently providing Development Management services for the cities of Eagan,Mound, Shoreview, Osseo,and Falcon Heights. Additionally,he is currently assisting the City of Mound with the development of a replacement liquor store and has experience with the City of Richfield with the development of two new liquor stores. Mr. Ruff has assisted in the establishment and analysis of over 100 TIF districts and financial analysis of various municipal business operations. Proposed Fee for Services The fee for services related to preparation of TIF plans is$4,500. Other services will be billed on a hourly basis. It is expected that the project management services will require an average of 10-20 hours per month. Ehlers' Strengths Ehlers extensive experience with municipal finance,tax increment and development management services provide a solid foundation for assisting cities to achieve their redevelopment goals. We look forward to the opportunity to discuss this proposal with you at your convenience. Sincerely, EHLERS &-ASSOCIATES, INC. Mark R Jim Prosser Executive Vice President/Director Financial Advisor • 79 �l 1� INTEROFFICE MEMORANDUM TO: MICHAEL J.MORNSON FROM: JOEL A.HEWITT SUBJECT: CODE ENFORCEMENT DATE: 2/27/01 BACKGROUND For approximately two years the Fire Department has had the charge to enforce the Housing Code of the city. The purpose of this correspondence is to improve our enforcement of the code, not only by the Fire Department, but also to include the entire staff of the city. By way of this correspondence I would like to engage the City Manager, City Council, Planning Commission, and Department Heads in discussion to improve enforcement and direction of the code. It is my opinion the Fire Department is doing a good job enforcing'the code:,It does as a result �. of our department providing this function leaves room to Improve the process, in turn that will eP P � P improve internal and external customer services. Not having a background in code enforcement the information in this correspondence has been generated by my observations and research on processes used by other cities in our area and how we may apply it in our village.This information should assist us in developing a methodology to be implemented and reviewed annually improving our service to the community. Over these past two years as.we have enforced the code has produced several issues, resolving these issues will enhance the process of enforcing the code. Training is needed for Fire personnel for conflict resolution, dealing with difficult people and instruction in code jurisdictions. We encounter complaints resulting from neighbor disputes that use the city to resolve their conflict. These cases become difficult to resolve, as it is difficult to reach a win/win resolution. Complaints are also received were the Building Official or State agencies have jurisdiction. This training will assist our personnel in these cases in mediation and jurisdiction identification. A system needs to be developed for a process that tracks a complaint upon receipt through the path to resolution.This process will provide a consistent procedure in addition to information on the status of a complaint in the system in addition to proceeding to a resolution in a timely manner.This system will also identify the frequency of progress reports and to whom these reports are given. Informing city hall on complaint activity, resolutions and difficulties being experienced. This information will allow the City Manager and City Council to be informed if they are receivers of a • complaint,which may already be in the system or a request of the status of a complaint we may have so • received. The system will provide time frames to inform both internal and external persons involved in individual cases. This will Alleviate the perceived need of fire personnel who feel complaints need to be immediately resolved, and provide a time frame for resolution Currently, due to the shift schedule a.complaint maybe received by a shift that is to begin their five-day..off-cycle..Thus no action on the complaint would begin until their return. Giving some involved, the department has , disregarded the complaint.Additionally by alleviating the need for immediate resolution will'allow shifts to continue on current projects and department mandates (i.e.:public education,special duties, fire code enforcement and fire inspections). The following is a suggested enforcement system, and process to resolve Housing Code Complaints and Issues. This process offering is open for discussion on content and intent. It is also suggested the mission of code enforcement be reviewed annually providing direction to staff on goals, direction and issues for the upcoming year. It will additionally be an opportunity to review codes for revision or the development of new codes. OVERALL GOAL To improve the visual impression of our community, The City Staff of Saint Anthony Village are committed to the mission of enforcing the housing code. To include residential and commercial properties by enforcing the land use and housing provisions city code, specifically the nuisance section; responding to the concerns and complaints of our Residents, and City Council. BENEFITS The Village's neighborhoods and commercial area are impacted with scattered, individual properties that are visual eyesores,which negatively impact the quality of life and property valuation in an entire neighborhood or commercial area. By enforcing the land use code, and nuisance provisions,to require violations to be corrected,the following benefits should be realized; • The entire neighborhood/commercial area is visually enhanced. • Residents/Business owners may regain pride in their neighborhood/area and community. • Property values are maintained. • Instilled confidence that violations will not be allowed to continue thus encouraging reinvestment in:their neighborhoods and commercial areas. OBJECTWES What to address/enforce Residential • Outside storage of junk and debris • Vehicles • 2 • o Unlicensed vehicles o Off payment storage of vehicles o. Junked inoperable vehicles • Trailers • Stored in front yard • Commercial trailers • Commercial vehicles and equipment stored outside • Grass over 6"tall • Unmaintained building exteriors • Apartment buildings/multiple family residences • Single family-residences Commercial Areas • Signa1g • Pole signs • Banners • Signs in disrepair • Landscape Maintenance, o Grass over 6" o Overgrown brush • Illegal outside storage.of: o Equipment o Vehicles o Vehicles for sale o Vehicles for sale on public property 3 82 • • Building exteriors in disrepair Miscellaneous Recommended improvements to public areas that are aesthetically unacceptable: , CODE ENFORCEMENT COMPLAINT RESOLUTION PROCEDURE ENFORCEMENT • A Violation is received o The receiver of the complaint shall complete the complaint form If the upon review is not a violation the complainant shall be advised the reason it is not. o If there appears to be a violation the complainant is briefed on the resolution process and timetable. o The complaint form is forwarded to the Shift Officer.The Shift officer shall review the I complaint log to determine if this is a new complaint,, if not:it is assigned a • number and entered into log. • FIEID INSPECTIONS SCHEDULED;&OBSERVED FIELD VIOLATIONS o Contact resident, business owner, property manger or property owner to discuss complaint. o If a violation does exist,the form is completed documenting the case the completed form is then sent to the Fire Chief for review and filing. o If a violation does exist, the form is completed documenting the case with a digital photograph(s) taken of the violation. o The resident,business owner,property manager or property owner shall be advised of the needed corrections and timetable for resolution. • OFFICE FOLLOW-UP o Upon returning to the station the form and digital photograph(s) shall be entered into the computer. A re-inspection at that time shall be scheduled after the appropriate time period has expired for resolution. The re-inspection shall be scheduled with the same shift that made the original inspection. • 4 83 • o A letter dictating the facts of the violation of codes shall be prepared. The letter shall include the needed corrections,the,amount of time to correct the violation and a copy of the photograph(s) of the violations. The letter shall also provide information on who to contact regarding any questions regarding the violation. o If a violation has any extenuating issues,the violation shall be immediately both the shift officer and Fire Chief.The City manager shall be notified and solicited for any counseling regarding the circumstances of the case. o When the violation is out of the scope of our jurisdiction, the appropriate agency shall be notified. It shall be documented in the file that was contacted with any pertaining information provided from the agency. • RE-INSPECTION o If a violation is corrected, documentation is made, form is then filed in closed complaint file case dose is also noted on log. o If the violation is not corrected,documentation is made,send second letter dictating actions,which will occur if violation is not resolved. o Schedule re-inspection after appropriate time frame with original crew. Digital photograph(s) shall be taken at the re-inspection of the violation or the remedy of the violation. • OFFICE FOLLOW-UP o If the violation still exists a report shall be prepared to include all prior violation documentation and digital photograph(s). Copy of the report shall be made and filed in the-fire department file. The original report shall be forward to the City Manager for follow-up with the City attorney. Any inquiries, questions or contacts from the violator shall be referred to the City Manager. • RESIDENTIAL SIGNAGE o Reported or observed violation of residential signage (i.e.,- sale signs political signs, reality signs) shall be removed by any city staff. Personnel shall try to contact the violator to explain the code on signage. o An article annually in the spring village newsletter discussing the code on residential signage. This would provide an education to our citizens prior to the garage sale season. The following also shall be implemented to protect our personnel who conduct inspections: • 5 84 • INSPECTION PROCEDURES o If it is necessary to proceed onto private property the crew shall first go to the door to state to the resident the reason they are their and provide identification and then discuss the violation. o Personnel shall always stay together; if the resident or anyone within the residence becomes agitated or abusive the personnel shall vacate the premises.If any person becomes threatening or gives a threat to the crew shall again immediately vacate the premises. Once in a safe location Dispatch shall be immediately notified to dispatch a Police Officer to your location to report the threat. This action shall also be documented in the complaint report form. o When on private property personnel shall not look into windows or disturb personal property. o An inspection of the property will not occur without the owner's permission. o Reports and mailing shall be completed within three days or _next shift from inspection. If failure to adhere to this time frame, a re-inspection shall be done to verify the violation still exists. RECOMMENDATIONS • To authorize discussion and facilitate discussion resulted from this correspondence with City Council,Planning Commission and City Staff. • To provide Conflict resolution, Dealing with Difficult People, and Code Jurisdiction Identification training to Fir Personnel. • To adopt the Overall Goal, and to review it annually for dirction and approval of the City Council. • To adopt the Code Enforcement Resolution and Inspections Procedures. • To authorize a feasibility study for the hiring of a Code Specialist/Fire Marshal,this position would resolve several issues enhance enforcement of the housing and fire codes,provide fire code interpretation an enhance our fire service delivery. SUMMATION In advance I thank you for you consideration of the issues raised in this correspondence. Again, I believe the Fire Department is doing a good job enforcing the code. I also believe by adopting the aforementioned process' the enforcement of the code will enhanced . improving customer.service both internally and externally. Together creating a high quality service to our community and residents. 6 MISCELLANEOUS INFORMATIONAL DOCUMENTS JANUARY 2001 City of St.Anthony Profit&Loss Statement from Operations Actual Actual Year to Date Year to Date Increase SAV I SAV II STONEHOUSE 01/31/01 01131/00 (Decrease) Sales $140,602.00 $140,401.00 $60,785.00 $341,788.00 $320,329.00 $21,459.00 Less:Cost of Goods Sold $110,378.00 $111,031.00 $20,687.00 $242,096.00 $226,315.00 $15;781.00 Gross Profit $30,224.00 $29,370.00 $40,098.00 $99,692.00 $94,014.00 $5,678.00 Ratio to Net Sales 21.50% 20.92% 65.97% 29.17% 29.35% Operating Expense: Salaries,Wages, Benefits $13,964.00 $12,774.00 $24,562.00 $51,300.00 $41,953.00 $9,347.00 All Other Expenses $11,752.00 $11,507.00 $20,666.00 $43,925.00 $44,676.00 ($751.00) Total Operating Expense $25,716.00 $24,281.00 $45,228.00 $95,225.00 $86,629.00 $8,596.00 Ratio to Net Sales 18.29% 17.29% 74.41% 27.86% 27.04% Profit from Operations $4,508.00 $5,089.00 ($5,130.00) $4,467.00 $7,385.00 ($2,918.00) Other Income $464.00 $240.00 $3,279.00 $3,983.00 $3,023.00 $960.00 Net Income $4,972.00 $5,329.00 ($1,851.00) $8,450.00 $10;408.00 ($1,958:00) Ratio to Net Sales 3.54% 3.80% -3.05% 2.47% 3.25% January-Net Income $8,450.00 Y-T-D SAV I SAV II STONEHOUSE ALL STORES YEAR TO DATE 01131/01 $4,972.00 $5,329.00 ($1,851.00) $8,450.00. YEAR TO DATE 01/31/00 $4,569.00 $1,343.00 $4,496.00 $10,408.00 INCREASE/DECREASE $403.00 $3,986.00 ($6,347.00) ($1,958.00) January - 2001 City of St.Anthony Reconciliation to Inventory Valuation Report SAV I SAV II Beginning Inventory: $245,619.09 'Beginning Inventory: $241,592.49 Plus or Minus: Plus or Minus: Transfers $3,547.65 Transfers ($3,547.65) Adjustments ($6,791.22) Adjustments ($3,968.34) Returns to Vendors ($8,244.41) Returns to Vendors ($2,380.14) Add: Receiving $131,329.36 -Add: Receiving $147,712.78 Less: Cost of Goods Sold ($110,377.95) Less: Cost of Goods Sold ($111,030.74) TOTAL $255,082.52 TOTAL $268,378.40 Total per Valuation Report $254,543.72 `** Total per Valuation Report $268,929.66 Difference ($538.80) Difference $551.26 Beginning February 2001 Inventory $254,543.72 Beginning February 2001 Inventory $268,929.66 . 'Comes from Valuation Report 'Comes from Valuation Report 2000 Actual Profits (Un-Audited) 2001 Y-T-D Profits Actual Y-T-D SAY I SAV II Stonehouse SAV I SAV II Stonehouse Profits Comparison January $4,569.00 $1,343.00 _ $4,496.00 $10,408.00 January. $4,972.00 $5,329.00 ($1,851.00) $8,450.00 ($1,958.00) February $2,511.00 $3,419.00 ($4,306.00) $12,032.00 February $0.00 $0.00 $0.00 $8,450.00 $0.00 March $9,915.00 $9,020.00 $9,039.00 $40,006.00 March $0.00 $0.00 $0.00 $8,450.00 $0.00 April $15,157.00 $9,893.00_ $6,060.00 $71,116.00 April $0.00 $0.00 $0.00 $8,450.00 $0.00 May $11,957.00 $10,567.00 ($600.00) $93,040.00 May $0.00 $0.00 $0.00 $8,450.00 $0.00 June $13,557.00 $10,924.00 $141.00 $117,662.00 June $0.00 $0.00 $0.00 $8,450.00 $0.00 July $9,694.00 $7,835.00 ($259.00) $134,932.00 July $0.00 $0.00 $0.00 $8,450.00 $0.00 August $7,201.00 $4,050.00 $5,301.00 $151,484.00 August $0.00 $0.00 $0.00 $8,450.00 $0.00 September $13,908.00 $5,609.00 $2,295.00 $173,296.00 September $0.00 $0.00 $0.00 $8,450.00 $0.00 October $6,961.00 $2,508.00 ($3,333.00) $179;432.00 October $0.00 $0.00 $0.00 $8,450.00 $0.00 November $8,445.00 $9,832.00 $6,272.00 $203,981.00 November $0.00 $0.00 $0.00 $8,450.00 $0.00 December $14.576.00 $18.001.00 $4.665.00 $241,223.00 December $0.00 $0.00 $0.00 $8,450.00 $0.00 Total $118,451.00 $93,001.00 $29,771.00 $241,223.00 Total $4,972.00 $5,329.00 ($1,851.00) $8,450.00 Increasel(Decrease) $403.00 $3,986.00 ($6,347.00) ($1,958.00) Y-T-D By Store • � � r I INVESTMENT PORTFOLIO: 0113112001 Interest Date FIRSTAR ST ANTHONY BANK Eate Purchased maturity Book Value INVESTMENT DEMAND-MONEY MARKET SAVINGS 5.33% 1 DAY LIQUIDITY(SWEEP) $614,798.05 4/11 GENERAL $393,000 FORRESTAL FUND COMM PAPER 6.50% 10/20/00 02/20/01 $384,580.96. $401,000 GREAT LAKES COMM PAPER 6.44% 12/18/00 03/23/01 $394,386.28 $500,000 FNMA MED TERM NOTE 8.046% 08/10/99. 0.8/18/14 $153,150.00 `$500,000 FHLB.-ZERO COUPON BOND 8.000% 11/18/99 07/28/17 $124,800.00 $1,056,917.24 4/M ARMY-WATER FILTRATION $200,000 FED HOME LOAN MORTGAGE CORP. 6.010% 11/05/98 11/05/08 $200,000.00 $100,000 FED HOME LOAN MORTGAGE CORP. 6.175% 12/07/98 12/22/08 $100,000.00 $200,000 FED HOME LOAN MORTGAGE CORP. 6.00% 12/21/98 06/23/04 $200,000.00 $100,000 FED HOME•LOAN MORTGAGE-STEP UP 6.00% 02/03/99 02/24114 $100,000.00 $200,000 FED HOME LOAN MORTGAGE-STEP UP 6.00% 03/03/99 03/03/14 $200,000.00 $100,000 FED HOME LOAN MORTGAGE-STEP UP 6.25% 03/09/99 03/24/14 $100,000.00 $ 45,000 FED HOME LOAN MORTGAGE-STEP UP 6.20% 03/18/99 01/21/08 $45,000.00 $200,000 FED HOME LOAN MORTGAGE-STEP UP 6.50% 03/30/99 01/24/08 $200,000.00 $100,000 FED HOME LOAN MORTGAGE-STEP UP 6.15% 04/13/99 04/14/14 $100,000.00 $100,000 FED HOME LOAN MORTGAGE-STEP UP 6.46% 05/12/99 01/08/08 $100,000.00 $200,000 FED HOME LOAN MORTGAGE-STEP UP 7.00% 06/04/99 05/06/14 $199,000.00 $800,000 FED HOME LOAN BANK-ZERO COUPON 7.00% 01/12/99 01/28/19 $202,057.98 $500,000 FED HOME LOAN BANK-ZERO COUPON 6.20% 01/12/99 01/28/19 $126,286.24 $500,000 FED HOME LOAN BANK-ZERO COUPON 8.12% 09/09/99 07/14/17 $48,312.00 $289,000 STELLER FUNDING COMMERCIAL PAPER 6.50% 10/27100 04/26/01 $279,976.70 $139,000 GENERAL MOTORS COMMERCIAL PAPER 6.50% 01/26/01 04/26101 $137,189.53 • $2,337,822.45 $52,000 FICO STRIPPED COUPON 9.37% 6/22/90 12/06/01 $19,891.31 GNMA POOL 4734 8.50% 02/01/75 01/15105 $237.89 GNMA POOL 6472 7.50% 07/01/75 07/15/05 $995.51 GNMA POOL 14376 7.50% 03/01177 03/15107 $2,130.89 GNMA POOL 23364 9.00% 09/01!78 09/15/08 $1,222.77 GNMA POOL 23356 9.00% 11101/78 11115/08 $2,253.37 $647,000 GE CAPITAL COMMERCIAL PAPER 6.64% 10/18/00 02115/01 $476,609.50 $433,000 FORD MOTOR COMMERCIAL PAPER 6.32% 12/19/00 04/11/01 $424,700.06 $435,000 GE CAPITAL COMMERCIAL PAPER 6.24% 12/19/00 05111/01 $424,625.90 $1,352,667.20 DAIN RAUSCHER-HONEYWELL $125,000 FHLBC-ZERO COUPON BOND 8.041% 1,111.6/99 07/14/17 $31,076.25 $312,000 FNMA-ZERO COUPON BOND 8.00% 11/17/99 08/09119 $66,407.96 . $100,000 FHLMC-ZERO COUPON BOND 8.00% 12/15/99 03/08/29 $10,105.00 $200,000 FHLBC-ZERO COUPON BOND 8.15% 12/17/99 08/04/17 $48,945.00 $130,000 FNMA-ZERO COUPON BOND 8.30% 06/01/00 08/02/18 $29,555.30 $200,000 FED HOME LOAN MORTGAGE-STEP UP 6.00% 03/03199 03/03114 $200,000.00 $200,000 FED HOME LOAN MORTGAGE-STEP UP 6.150% 04/14/99 04/14/14 $200,000.00 $200,000 FED HOME LOAN MORTGAGE-STEP UP 6.00% 07/15/99 02/24/14 $193,700.00 $200,000 FED HOME LOAN MORTGAGE-STEP UP 8.00% 08/25/99 08/25/14 $200,000.00 $979,789.51 JOHN G.KINNARD $43,000.00 FICO FED STRIP SERIES 1 7.479% 11/09/94 05/11/02 $24,781.96 $500,000.00 FED HOME LOAN BANK CALLABLE 6.00% 10/29/98 08/20118 $128,730.00 • $1,200,000.00 FED HOME LOAN BANK CALLABLE 6.00% 10/21198 09/10/18 $307,538.40 $250,000.00 FED HOME LOAN BANK-ZERO COU 6.109% 02/18/99 07/07/17 $60,625.00 $550,000.00 FNMA-MEDIUM TERM NOTE 7.950% 11/24/99 06/22/18 $129,228.00 Time2/22101 MONTHLY INVESTMENT REPORT JANUARY 2001.xIsINVESTI • JOHN G.KINNARD (Continued) $90,000.00 GREENWOOD TRUST-CID 7.00% 10/06/94 10/12/01 $90,000.00 $44,000.00 CONSECO BANK-CID 6.65% 11/01/00 15/01/02 $44,000.00 $100,000.00 FED HOME LOAN BANK CALLABLE 6.28% 06/11/98 10/02/02 $100,578.13 $100,000.00 FED HOME LOAN BANK CALLABLE 6.025% 08/05/98 08/05/02 $100,000.00 $100,000.00 FED HOME LOAN MORT-CALLABLE.. 6.284% 01/14/99 01114/09 . $99,750.00 $100,000:00 FED HOME LOAN BANK-CALLABLE 6.390%. 05/17/99 05117/06 $100;000.00 $100,000.00 FED HOME LOAN MORT-CALLABLE 6.50%. 06/02/99 06102/14 $99,000.00 $100,000.00 FED HOME LOAN MORT-CALLABLE 6.50% 06/02/99 06/02114 $100,000.00 $100,000.00 FED HOME LOAN MORT-CALLABLE 7.40% 06/11/99 06/09/14 $100,000.00 $85,000.00 FNMA-MEDIUM TERM NOTE 8.00% 02/22/00 02/22/10 $85,000.00 $1.569,231.49 DEAN WITTER $100,000.00 HURLEY STATE BANK-CID 7.15% 09/21/94 09/21/01 $100,000.00 JURAN&MOODY $150,000 GSIF FRMAC SERIES 10 7.50% 03/09/93 03/09/07 $27,130.47 $200,000 FNMA-9334 P/O 7.24% 04120/93 03/25/23 $29,475.00 $200,000 GSIF FRMAC SER 11 66.6% 7.00% 04/20/93 04/20/08 $60,798.34 $11,000 FICO STRIPS SERIES 11 9.40% 10/15/93 08/08/06 $8,446.95 $100,000 FRMAC SER 11 MPRG 33.3 7.00% 01/25/94. 01/25/09 $34,973.06 $50,000 FHLMC MCB SER 1629MB 7.00% 02/07194 01/15/23 $42,034.07 $200,000 FED HOME LOAN BANK 7.01% 08106/97 02/01/07 $200,000.00 $300,000 FED HOME LOAN MORT CORP-AAA RATED 6.60% 11/03/97 10/13/04 $301,988.00 $148,000- FHLMC STEP-UP NOTE 7.00% 06/08/98 04/30/13 $148,000.00 $400,000-FNMA SEMI 30/360 6.14% 09/09/98 09/10/08 $401,165.55 $200,000-FNMA SEMI 30/360 6.30% 09/10/98 09/10/08 $200,441.43 $200,000-FNMA CALLABLE 6.5% 6.50% 09/24/98 01/24/08 $298,938.50 $300,000-FNMA SEMI 30/360 5.65% 5.65% 11/12198 11/12/08 $202;292.73 $150,000-FHLM SEMI 301360 6.50% 6.50% 02/17/99 02/17/06 $151,047.67 • $200,006-FHLM SEMI 301360 6:50% 6.50% 03/10/99 '07/28108 $199,402.07 $200,000-FHLM SEMI 30/360 7.02% 7.02% 08/17/99 02/17/05 $200,000.00 $400,000-GENERAL MOTORS COMM PAPER 6.36% 12/04/00 02/09/01 $395,388.20 $2,901,522.04 TOTAL BOOK VALUE $10,912,747.98 ----------------- • Time2/22/01 MONTHLY INVESTMENT REPORT JANUARY 2001.xIsINVESTI r General Fund Budget to Actual Report: February 2001 Expenditures: Mean Average 17% 02/28/2001 Percentage Remaining Budget Y-T-D Balance S en Budget Mayor/Council $53,000.00 $17,063.36 $35,936.64 326/o 68% Intergovernmental Relations $19,500.00 $4,775.00 $14,725.00 24% 76% Cable Franshise $18,000.00 $696.36 $17,303.64 -4% 96% General Management $93,000.00 $19,174.26 $73,825.74 21% 79% Elections $16,400.00 $1,802.17 $14,597.83 11% 89% Finance/Insurance $212,400.00 $40,772.03 $171,627.97 19%. 81% Finance/Assessing $36,500.00 $279.21 $36,220.79 1% 99% Legal $58,400.00 $2,930.00 $55,470.00 5% 95% Engineering/Planning/Zoning $2,700.00 $177.43 $2,522.57 7% 93% City Buildings $104,600.00 $4,460.54 $100,139.46 4% 96% Civil Defense $40,400.00 $4,876.65 $35,523.35 12% 88% Police Protection $983,600.00 $134,521.71 $849,078.29 14% 86% Lauderdale/Falcon Heights $491,200.00 $66,256.96 $424,943.04 13%. 87% Fire Protection $527,975.00 $66,768.64 $461,206.36 13% 87% Inspections/Building Permits $69,800.00 $3,114.37 $66,685.63 4% 96% Animal Control $3,400.00 $174.68 $3,225.32 5% 95% Public Works $367,800.00 $48,892.72 $318,907.28 13% 87% Public Works/Maintenance & Repair $103,700.00 $9,981.82 $93,718.18 10% 90% Tree and Weed Care $25,400.00 $1.96 $25,398.04 0%, 100% Parks $105,100.00 $10,830.48 $94,269.52 10% 90% Transfers to other Funds $75,000.00 $12,500.00 $62,500.00 17% 83% Budget Reserves $112,000.00 $0.00 $112,000.00 00/0 100% Total Expenditures $3,519,875.00 $450,050.35 $3,069,824.65 13% 87% Stormwater Fund#702 02/28/2001 Projeted Revenues: Funding Source Revenues-to-Date Street Improvement Bonds $1,700,000.00 $420,152.55 MSA Bonds $950,000.00 DNR $4,000,000.00 $2,935,870.97 FEMA $700,000.00 $700,000.00 Hennepin County $150,000.00 $150,600.00 Storm Water Utility Charges $500,000.00 $507,679.40 Storm Sewer City Bonds $1.610.000.00 $1-594.271.55- Total Project Budget $9,610,000.00 $6,307,974.47 Other Project Activity: Reserves/Transferfrom Revolving Fund $175,000.00 $175,000.00 State of Minnesota-Reimbursements ., $0.00 $18,755.27 Homeowner Portion-Grant Agreement $0.00 $5,060.75 Met Council $20,000.00 $5,000.00 Stormwater Fees-Purchase 2809-30th Avenue NE $166,000.00 $106,000.00 Interest Earnings(Non DNR Funds) $0.00 $29,457.95 Sale of Pahl Avenue Homes(2700&2704) $0.00 $11,260.00 Misc.-Homeowner/Reimburse for Extra Construction Work U-0 $26.035.87 Total Revenues $9,911,000.00 $6,684,484.31 02/28/2001 Expenditures: Expenditures-to-Dat WSB-Engineering Services $320,680.50 Barr-Engineering Services $2,709.35 Dorsey&Whitney-Legal Services $28,706.09 Rice Creek Watershed District-Water Study $2,025.00 Purchase of Flood Homes $939,166.64 Pahl Avenue Ponding $104,136.49 Flood Relief Grant Program $54,798.30 Private Homes-Dumpsters $3,174.80 Sump Pump $246.64 1999 Street Improvement Project $1,030,045.10 2000 Street Improvement Project $2,115,623.23 2001 Street Improvement Project $50,608.57 Harding Street Holding Ponds $204,398.69 Richard Knutson,Inc-Silver Point Park $1.513277.82 Total Expenditures $6,369,597.22 Project Balance $314,887.09 Stormwater Fees Non-Desiganted $183,178.70 Total Cash on Hand $498,065.79 EXPENDITURE REPORT 02/2812001 Flood Relief Grant Program: Project Description: - Fxoenditures Silver Point Park/Constructlon - WSB: Dennis/Penny Gault $10,000.00 Project Description: Project Description: Expenditures James/Susan Kozarek $10,000.00 Richard Knutson,Inc, $1,468,031.72 Water Resource Management Plan $12,191.50 Village Properties-2801 37th Avenue NE $5,280.00 Sandness Construction $15,478.00 Water Management Plan .$10.531.50 Castle Building 8 Remodeling-3301 Edward SL $10,000.00 Muska Electric $21,585.00 Siormweter Task Force $29,243.00 L.N.Soding-3460 Penrod Lane $600.00 Trillium Park $10.183.10 Stonnwater Engineering $32,606.76 J&D Landscaping-3460 Penrod Lane $1,300.00 Total Payments to Contractors $1.513,277.82 Flood Problem Analysis .$27,819.98 St.Anthony Health Center-'3700 Foss Road $3,301.00 MCES Grant Application $1.475.25 RlteWay Waterproofing-2929 Crestview Avenue $390.00 DNR/FEMA Grants $7,813.98 Pine Cone Nursery-3460 Penrod Lane $9,222.80 Sump Pump Inspection Program $5,083.43 Lamere Concrete-Flood Proofing Improvement $4,412.00 Park Design $150,682.10 Twin Cities Glass Block-2521 W.Armour Tartrate S292.5Q IA Study $20,601.00 Total Flood Relief Program $54,798.30 Flood Grant-1998/1999/2000 $22.632.00 Total WSB $320,680.50 Private Homes-Dumpsters Project Description: - Bart Engineering: Waste Management $391.65 Project Description: Service Master $1,400.65 District#8 Watershed Study •$2-709.35 Nancy Myhran $259.50 Total Ban Engineering $2,709.35 Linda Gonier $198.00 Susan Kozarek 5925.04 Dorsey&Whitney: Total Dumpslers $3,174.80 Project Description: . Legal Services for Flooding Issues $17,911.16 Sump Pump . Legal Services-Comdenation of Homes $1,930.00 Project Description: Legal Services-Harding Street $5,984.70 Mcleod USA-Sump Pump Line $131.00 Legal Services-Pahl Avenue S2880.23 Lillie Suburban News-Advertisement $115.64 - Total Dorsey 8 Whitney $28,706.09 Total Sump Pump/Misc. $246.64 Water Quality Study: 1999 Street Improvement Project Silver Lake: Project Description: Rice Creek Watershed District $2,025.00 WSB-Engineering Services $171,983.02 Springsled,Inc.-Bond Services $8,835.85 . Purchase of Homes: _ Northdate Construction $834,979.40 Project Description: Treemendous $460.00 Network Title,Inc. . '$255.00 Dorsey 6 Whitney $2,911.55 Purchase of 2718 SL Anthony Boulevard $134,928.90 Bond Issuance Expense. $10.875.28 Demolition $9,156.00 Total 1999 Street Project $1,030,045.10 Taxes $839.61 Legal Services-Dorsey 8 Mitney $225.00 2000 Street Improvement Project Check for Asbestos-Abatement Services $385.00 Project Description: Seal R Cap Well $1,450.00 WSB-Engineering Services - $266,836.96 Purchase of 2713 St.Anthony Boulevard $147,676.13 Barbarossa 8 Sons,Inc. $1,810,411.12 Demolition $11,258.00 Buchan Environmental Services $2,248.99 Legal Services-Attorney Fees for Seller $6,845.00 Lillie Suburan Newspaper/Construction Bulletin $232.93 Recording Deed/Taxes $2,506.98 Bond Issuance Expense ' S35-893.23 Title Insurance $946.00 Total 2000 Street Project $2,115,623.23 Seal d Cap Well $1,420.00 Purchase of 2809-30th Avenue NE $108,087.10 2001 Street Improvement Project Purchase of 270012704-Pahl Avenue $301,411.45 Project Description: - - Purchase of 2713-Pahl Avenue $208,072.00 Lillie Suburban Newspapers $38.75 . First Amedcan Title $375.00 WSB-Engineering Services_ M-569.82 Evergreen Land Services $3.369.47 $50,608.57 Total Purchase of Homes $939,166.64 Harding Street Holding Ponds . Pahl Avenue Pending: Project Description: Project Description: WSB-Engineering Services $58,831.29 WSB-Engineering Services $20,967.16 MinnComm Utility $50,003.25 G 8 L Construction $68,498.54 Bettendorf Rohrer $19,000.00 Treemendous $11,158.70 Residential Easements $61,000.00 Pipe Services ..$3,859.20 STS Consultants - $3,235.00 Construction Bulliten $1,432.20 Evergreen Land Services - $11,029.15 Lillie Suburban News-Advertisement $220.69 Old Republic-Abstract Fees $1.300-00 Total Pahl Avenue Ponding $104,136.49 $204,398.69 l 1 1• Recommendations For City of St. Anthony; Minnesota $1 j 60,000 General Obligation Improvement,Bonds,, Series,2001 B Presented to: Mayor Dennis Cavanaugh Members, City Council Mr. Michael Mornson, City Manager Mr,._Roger Larson, Finance. Director City of St. Anthony 3301 Silver Lake Road N_E St. Anthony, MN 554187-1603 SPRINGSTEI Advisors`to,the Public Sector; Study No.: S0720 V2 SPRINGSTED Incorporated February 22, 2001 RECOMMENDATIONS Re: Recommendations for the Issuance of$1,160,000 General Obligation Improvement Bonds, Series 2001 B We respectfully request your consideration of our recommendations for the above-named issue. Bond proceeds will be used to finance street, water and sewer improvement projects in various areas of the City. We recommend the following for the Bonds: 1. Action Requested To establish the date and time of receiving bids and establish the terms and conditions of the offering. 2. Sale Date and Time Tuesday, March 27, 2001 at 10:00 A.M., with consideration for award by the City Council at 7:00 P.M. that same day. 3. Authority and Purpose for the Bond Issue The Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and 429. Bond proceeds will be used to finance various improvement projects within the City, as listed on Page 5. 4. Principal Amount of Offering $1,160,000. 5. Repayment Term The Bonds will mature annually February 1, 2003 through 2017. Interest will be payable semi-annually each August 1 and February 1, commencing August 1, 2001. 6. Term Bonds We have included a provision that permits the underwriters to combine multiple maturity years into a term bond, subject to mandatory redemption on the same maturity schedule provided in the Terms of Proposal. The advantage to the underwriter is that it provides large blocks of bonds, which are more attractive to bond funds, and certain pension funds, which deal only with large blocks of bonds. This in turn is a benefit to the City since selling larger blocks of bonds reduces the risk to the underwriter, allowing them to lower their costs and the interest coupons. Since the Bonds are being offered on a competitive bid basis and awarded on the lowest true interest cost, the City will award the Bonds to the best bid regardless of whether term bonds are chosen or not. 7. First Levy and Levy Cycle The Bonds will be general obligations of the City and will be repaid with a combination of special assessments and ad valorem City of St. Anthony, Minnesota February 22, 2001 property taxes. Each year's first-half collection of assessments and taxes will be used to pay the interest payment due August 1 in the year of collection. Second-half collections of assessments and taxes plus surplus first-half collections will be used to pay the February 1 principal and interest payment due in the following year. Because the August 1, 2001 and February 1, 2002 interest payments will come due prior to receipt of any taxes or assessments, the proceeds of the Bonds include capitalized interest sufficient to make those payments. 8. Prepayment Provisions The City may elect on February 1, 2010 and on any date thereafter, to prepay the Bonds due on or after February 1, 2011, at a price of par plus accrued interest. 9. Credit Rating Comments An application will be made to Moody's Investors Service for a rating on the Bonds. The City's current general obligation credit rating is "Al". 10. Federal Treasury Regulations Concerning Tax-Exempt Obligations (a) Bank Qualification Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring tax-exempt bonds. There is an exemption to this for"bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in a calendar year. Issues that are bank qualified generally receive slightly lower interest rates than issues that are not bank qualified. This issue is designated as bank qualified. (b) Rebate Requirements All tax-exempt issues are subject to the federal arbitrage and rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. However, since the City expects to issue less than $5 million of tax exempt obligations in 2001, the City qualifies as a "small issuer" and will be exempt from rebating excess earnings on Bond proceeds to the federal government. Page 2 City of St. Anthony, Minnesota February 22, 2001 (c) Bona Fide Debt Service Fund The City must maintain a bona fide debt service fund for the Bonds or be subject to yield restriction. This requires restricting the investments held in the debt service fund to the yield on the Bonds and/or paying back excess investment earnings in the debt service fund to the federal government. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry over permitted equal to the greater of the investment earnings in the fund during that year or 1/12 the debt service of that year. (d) Economic Life The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed. The economic life of the improvements exceeds 20 years. The average life of the Bonds is 9.208 years, therefore the issue is within the economic life requirements. (e) Federal Reimbursement Federal reimbursement regulations require the Regulations City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of Bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the Bonds. Non-Bond funds can be used to repay expenditures made prior to receipt of Bond proceeds. 11. Continuing Disclosure The Bonds are subject to continuing disclosure requirements set forth by the Securities and Exchange Commission. The SEC rules require the City to undertake an annual update of certain Official Statement information and report any material events to the national repositories. Springsted currently provides continuing disclosure services for the City under a separate contract. An amendment to that contract adding this issue has been provided to City staff. 12. Attachments • Sources and Uses of Funds (project listing) • Assessment Income Schedules • Debt Service Schedule • Terms of Proposal i Page 3 City of St. Anthony, Minnesota February 22, 2001 DISCUSSION Proceeds of the Bonds, together with funds in the amount of $939,700 to be provided by the Minnesota Department of Natural Resources, will be used to finance street, water, storm sewer and sanitary sewer improvement projects in various areas of the City. The sources and uses of funds for the Bonds are shown on Page 5. The Bonds will be repaid from special assessments levied against benefited properties. A project listing is shown on Page 5. Assessments in the aggregate amount of $335,100 will be filed on or about October 15, 2001. Assessments will be spread over 15 years with even annual principal payments. Interest will be charged on the unpaid principal balance at a rate 6.5%. The effective rate on the Bonds is estimated to be approximately 4.65%. Our projection of assessment income is shown on Pages 6 and 7. Our recommended principal structure for the Bonds is shown on Page 8. Because the August 1, 2001 and February 1, 2002 interest payments will come due prior to receipt of any taxes or assessments, the proceeds of the Bonds include capitalized interest sufficient to make those payments. Debt service has been structured around the anticipated assessment income receipts. Columns 1 through 4 show the annual principal, estimated interest rates and projected total principal and interest payments, given the current market environment. Columns 5 and 6 show the capitalized interest and net debt service requirements. Column 7 shows the 5% overlevy which is required by State statutes and serves as a protection to bondholders and the City in the event of delinquencies in the collection of assessments or taxes. Column 8 shows the total projected assessment income developed on Pages 6 and 7. Column 9 shows the • difference between columns 7 and 8. Based on projected assessment income, it is expected that the City will need to levy ad valorem taxes to pay debt service on the Bonds. The annual levy amount is estimated to average approximately $77,550. Springsted Incorporated is pleased to again be of service to the City of St. Anthony. Respectfully submitted, SPRINGS D Incorporated Provided to Staff: Continuing Disclosure Contract Amendment Page 4 • $1,160,000 City of St. Anthony, Minnesota General Obligation Improvement Bonds Series 2001 B SOURCES & USES OF FUNDS AND PROJECT LISTING Dated 04/01/2001 Delivered 04/01/2001 SOURCES OF FUNDS Par Amount of Bonds.......................................................... $1,160,000.00 Mn DNR Funding-Pond..................................................... 466,000.00 Mn DNR Funding-Storm Sewer......................................... 272,400.00 Mn DNR Funding-Sanitary................................................ 201,300.00 TOTAL SOURCES.............................................................. $2,099,700.00 USES OF FUNDS Street Reconstruction.......................................................... 681,500.00 Pond Construction............................................................... 466,000.00 Storm Sewer Reconstruction............................................... 339,400.00 Watermain Replacement..................................................... 305,800.00 Sanitary Reconstruction...................................................... 227,900.00 Deposit to Capitalized Interest Fund.....:......:.:.....:::... 41,458.33 Costs of Issuance...................... 22,500.00 Total Underwriter's Discount (1.200%)............................... 13,920.00 Rounding Amount................................................................ 1,221.67 TOTAL USES...................................................................... $2,099,700.00 Springsted Incorporated Y CITY.SF-Series 20018-SINGLE PURPOSE Public Finance Advisors 211512001 12:30 PM Page 5 $335,100 City of St. Anthony, Minnesota General Obligation Improvement Bonds Series 2001 B Assessments ASSESSMENT INCOME Date Principal Coupon Interest Total P+I 12/31/2001 - - - - 12/31/2002 22,341.00 6.500% 26,379.82 48,720.82 12/31/2003 22,341.00 6.500% 20,329.34 42,670.34 12/31/2004 22,341.00 6.500% 18,877.17 41,218.17 12/31/2005 22,341.00 6.500% 17,425.01 39,766.01 12/31/2006 22,341.00 6.500% 15,972.84 38,313.84 12/31/2007 22,340.00 6.500% 14,520.68 36,860.68 12/31/2008 22,340.00 6.500% 13,068.58 35,408.58 12/31/2009 22,340.00 6.500% 11,616.48 33,956.48 12/31/2010 22,340.00 6.500% 10,164.38 32,504.38 12/31/2011 22,340.00 6.500% 8,712.27 31,052.28 12/31/2012 22,339.00 6.500% 7,260.17 29,599.17 12/31/2013 22,339.00 6.500% 5,808.14 28,147.14 12/31/2014 22,339.00 6.500% 4,356.10 26,695.11 12/31/2015 22,339.00 6.500% 2,904.07 25,243.07 12/31/2016 22,339.00 6.500% 1,452.03 23,791.04 Total 335,100.00 - 178,847.07 513,947.07 • SIGNIFICANT DATES FilingDate.................................................................................................................. 10/15/2001 First Payment Date.................................................................................................... 12/31/2002 Springsted Incorporated File=ST.ANTHONY CITYSF-Series 20018 Assessments-Issue Summary Public Finance Advisors 211512001 12:37 PM i Page 6 $335,100 City of St. Anthony, Minnesota General Obligation Improvement Bonds Series 2001 B Assessments TOTAL ASSESSMENT INCOME BY PROJECT TYPE DATE Series 2001 B Series 2001 B Series 2001 B TOTAL Assessments Assessments Assessments Street Water Storm Sewer 12/31/2002 34,675.25 4,304.18 9,741.39 48,720.82 12/31/2003 30,369.00 3,769.69 8,531.65 42,670.34 12/31/2004 29,335.50 3,641.38 8,241.29 41,218.17 12/31/2005 28,302.00 3,513.07 7,950.94 39,766.01 12131/2006 27,268.50 3,384.76 7,660.58 38,313.84 12/31/2007 26,235.00 3,255.45 7,370.23 36,860.68 12/31/2008 25,201.50 3,127.21 7,079.87 35,408.58 12/31/2009 24,168.00 2,998.96 6,789.52 33,956.48 12/31/2010 23,134.50 2,870.72 6,499.16 32,504.38 12/31/2011 22,101.00 2,742.47 6,208.81 31,052.28 12/31/2012 21,067.50 2,614.23 5,917.45 29,599.18 12/31/2013 20,034.00 2,485.98 5,627.16 28,147.14 12/31/2014 19,000.50 2,357.74 5,336.87 26,695.11 12/31/2015 17,967.00 2,229.49 5,046.58 25,243.07 12/31/2016 16,933.50 2,101.25 4,756.29 23,791.04 • Total 365,792.75 45,396.55 102,757.76 513,947.07 PRINCIPAL AMOUNTS OF ASSESSMENTS BY PROJECT TYPE Series2001 B Street................................................................................................... 238,500.00 Series2001 B Water................................................................................................... 29,600.00 Series 2001 B Storm Sewer........................................................................................ 67,000.00 TOTAL....................................................................................................................... 335,100.00 Springsted Incorporated File=ST.ANTHONY CITY.SF-Aggregate- Public Finance Advisors 211512001 1:43 PM Page 7 $1,160,000 City of St.Anthony, Minnesota General Obligation Improvement Bonds Series 2001 B NET DEBT SERVICE SCHEDULE Capitalized Assessment Date Principal Coupon Interest Total P+I Interest Net New D/S 105%of Total Income Levy Required (1) (2) (3) (4) (5) (6) (7) (8) (9) 2/01/2002 - - 41,458.33 41,458.33 (41,458.33) - - - - 2/01/2003 70,000.00 3.650% 49,750.00 119,750.00 - 119,750.00 125,737.50 48,720.82 77,016.68 2/01/2004 70,000.00 3.750% 47,195.00 117,195.00 - 117,195.00 123,054.75 42,670.34 80,384.41 2101/2005 70,000.00 3.800% 44,570.00 114,570.00 - 114,570.00 120,298.50 41,218.16 79,080.34 2/01/2006 70,000.00 3.900% 41,910.00 111,910.00 - 111,910.00 117,505.50 39,766.00 77,739.50 2/01/2007 70,000.00 3.950% 39,180.00 109,180.00 - 109,180.00 114,639.00 38,313.84 76,325.16 2/01/2008 75,000.00 4.000% 36,415.00 111,415.00 - 111,415.00 116,985.75 36,860.68 80,125.07 2/01/2009 75,000.00 4.100% 33,415.00 108,415.00 - 108,415.00 113,835.75 35,408.58 78,427.17 2/01/2010 75,000.00 4.200% 30,340.00 105,340.00 - 105,340.00 110,607.00 33,956.48 76,650.52 2/01/2011 75,000.00 4.300% 27,190.00 102,190.00 - 102,190.00 107,299.50 32,504.38 74,795.12 2/01/2012 80,000.00 4.450% 23,965.00 103,965.00 - 103,965.00 109,163.25 31,052.28 78,110.97 2/01/2013 80,000.00 4.550% 20,405.00 100,405.00 - 100,405.00 105,425.25 29,599.18 75,826.07 2/01/2014 85,000.00 4.650% 16,765.00 101,765.00 - 101,765.00 106,853.25 28,147.14 78,706.11 2/01/2015 85,000.00 4.750% 12,812.50 97,812.50 - 97,812.50 102,703.13 26,695.10 76,008.03 2/01/2016 90,000.00 4.850% 8,775.00 98,775.00 - 98,775.00 103,713.75 25,243.06 78,470.69 2/01/2017 90,000.00 4.900% 4,410.00 94,410.00 - 94,410.00 99,130.50 23,791.08 75,339.42 Total 1,160,000.00 - 478,555.83 1,638,555.83 (41,458.33) 1,597,097.50 1,676,952.38 513,947.12 1,163,005.26 • Dated.................................................................................................................................................. 4/01/2001 DeliveryDate...................................................................................................................................... 4/01/2001 FirstCoupon Date............................................................................................................................... 8/01/2001 YIELD STATISTICS BondYear Dollars............................................................................................................................... $10,681.67 AverageLife........................................................................................................................................ 9.208 Years AverageCoupon................................................................................................................................. 4.4801607% NetInterest Cost(NIC)........................................................................................................................ 4.6104775% TrueInterest Cost(TIC)...................................................................................................................... 4.6201577% Bond Yield for Arbitrage Purposes...................................................................................................... 4.4532044% AllInclusive Cost(AIC)....................................................................................................................... 4.8962037% Springsted Incorporated File=ST.ANTHONY CITY.SF-Series 2001B-SINGLE PURPOSE Public Finance Advisors 21152001 12:30 PM Page 8 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS • ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,160,000 CITY OF ST. ANTHONY, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2001 B (Minnesota School District Credit Enhancement Program) (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, March 27, 2001, until 10:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated April 1, 2001, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2001. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature annually on February 1 in the years and amounts as follows: 2003 $70,000 2007 $70,000 2011 $75,000 2015 $85,000 2004 $70,000 2008 $75,000 2012 $80,000 2016 $90,000 2005 $70,000 2009 $75,000 2013 $80,000 2017 $90,000 2006 $70,000 2010 $75,000 2014 $85,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. • Page 9 BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2010, and on any day thereafter, to prepay Bonds due on or after February 1, 2011. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments from benefitted properties. The proceeds will be used to finance various street, water and sewer improvement projects in the City. TYPE OF PROPOSALS Proposals shall be for not less than $1,146,080 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $11,600, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety. Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of,a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that • time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can Page 10 be withdrawn or amended after the time set for receiving proposals unless the meeting of the • City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT • Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Dorsey & Whitney LLP of Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE In accordance with SEC Rule 15c2-12(b)(5), the City will undertake, pursuant to the resolution awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any • prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. Page 11 The Official Statement, when further supplemented by an addendum or addenda specifying the • maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 45 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated March 13, 2001 BY ORDER OF THE CITY COUNCIL /s/ Connie Kroeplin City Clerk 2121101 10:09 AM • - iv - Page 12 4 I • 62 Community' Services St. Anthony - New Brighton School District 282 • St.Anthony Village Community Center 3301 Silver Lake.Road St.Anthony,MN 55418 (612)706-1166 Fax:(612)706-1165. March 1, 2001 Mayor Dennis Cavanaugh and St. Anthony City Council Members 3301 Silver Lake Road St. Anthony, MN 55418 As you are probably aware, Brian Thuesen has accepted a position with Independent School District 282, Community Services. As a result, he no longer can serve as the City Council liaison to the Community Services Advisory Council, and I am requesting the appointment of another City Council member, effective immediately. The meetings are held the first Thursday of each month, September through May, from 7:00 to 9:00 p.m. in the Community Center. Agendas and materials are sent to members approximately one week prior to the meeting. The City Council liaison is an integral part of the Advisory Council, with voting privileges and monthly reports-regarding City issues. As a result of the liaison's role on the.Advisory Council and the importance that member'lends to the Council, it is essential that the appointee be able to regularly attend meetings. Brian has been an active member of the Advisory Council, and has done an excellent job representing the City. His knowledge of and involvement in City issues, his interest in Community Services' programs and activities, and his honesty and integrity combined to make a valuable and conscientious Advisory Council member. On behalf of the Advisory Council members, I would like to extend our thank you for his years of service. I look forward to hearing from you regarding the appointment. Sincerely, Kathy Knapp Director • cc Mike Morrison City Manager er 5. REVIEW ITEMS. 1 Prepared For : Building Condition Survey . In thon Custom Liquidators 2654 Kenzie Terrace Ella St. Anthony, MN i 1 1 i 1 1 r March 6, 2001 =SEN Short Elliott Hendrickson Inc. ' Multidisciplined. Single Source. Building Condition Survey Of 2654 Kenzie Terrace For City of St. Anthony Village March 06,2001 SEH No.A-SANTWW1.02 Table of Contents Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section I Findings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section II Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section III Probable costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section IV Disclaimer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Section V Drawings and Sketches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section VI Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Section VII • Phase I Environmental Assessment- Executive Summary • Property Boundary Survey • Condition Definitions r r i 1 Executive Summary This report is a Buildings Conditions Survey for the Office Furniture Liquidation facility located at 2654 Kenzie Terrace in St.Anthony,Minnesota. The purpose of the survey is to evaluate the existing physical building conditions and make recommendations regarding the feasibility of using this facility as a publicly owned Teen Center for the City of Anthony. Assumptions The observations listed in the Findings portion of this survey and summarized below include two approaches for building improvements. The assumption for each approach is as follows: First Approach: • The City would either continue to use the building as it currently exits or as a similar warehousing function • The City would improve this facility to the same or better standards as they require from their business owners • The city does not have any other legal encumbrances on this property that is considered a hindrance in converting this facility into a Teen Center or any other city owned facility Second Approach • The City will convert the existing building into a Teen Center • The City would improve this facility to the same or better standards as they require from their business owners J • Only upper level of the building will be upgraded to meet ADA accessibility requirements to �l avoid the installation of new elevator in the building • The city does not have any other legal encumbrances on this property that is considered a hindrance in converting this facility into a Teen Center or any other city owned facility • The Teen Center is to function as a large gathering space with very little separation of spaces within the facility Summary of Finding • The original building was constructed in 1957 and is found to be structurally sound and in good condition.(See Appendix for building condition definitions). • Structurally,the building was over built and over designed for its original intended use, consequently it is showing very little deterioration for its age. • In order to sustain and protect the life of this structurally sound building,immediate maintenance needs must be implemented. See Section III for an itemized list of repairs • Probable cost for maintenance repairs and Minor alterations for ADA Compliance: $60,000— $80,000 • To convert this facility into a publicly owned and operated Teen Center,renovation is recommended and required.See Section III for an itemized list of renovation needs. • Probable cost for interior alterations,site improvements, $390,000—$480,000 and maintenance needs listed above: 2 On February ry 1 2001 Tanweer Janjua and Gary ry Huth Owner of Custom Liquidators conducted a site visit to assess the current building conditions of Custom Liquidators located at 2654 Kenzie Terrace in St. Anthony,Minnesota. A. General Information: • Building constructed in 1957 • This building was originally used as bowling lanes,it is currently used as a used office furniture store • Lower level overhead door addition in 1995 • Roof repair was done in 2000 by current Owner • Approximate building area: 23,190 Square Feet(gross) • 11,595 SF(gross);Upper level • 11,595 SF(gross);lower level • Approximate site area: 39,711 square feet=approximately 0.9 acre • Last roof replacement was done in 1991 with a warranty for 10 years.The roof arranty will expire in 2001 B. Site Conditions: ❑ Topography and Drainage ♦ Description: • Site is well sloped and well drained- generally flat along the rear of the building • Grade slopes steeply from the front of the building toward the rear on west side • East exterior wall is on the property line and approximately 2/3rd of the length it turns inward near the Southeast comer • An existing exit via double door is located at Southwest corner ♦ Observations: • There is a lack of landscaping/curbside visual appeal • No sidewalks on the side and rear of the building • Al large dumpster is at the southeast corner of the building without an = °. enclosure r.� 3 ♦ Observation regarding conversion to Teen Center: • For aesthetic purpose it will be advised to have some landscaping on site • Verify all the storm sewer drains are in working conditions ❑ Parking,Vehicle,and Pedestrian Access ♦ Description: • Easy access from major roadways • No on-street parking in the front • Vehicle access to lower level is by overhead door on the rear of the building;gravel surface access with retaining wall • All the parking is either on the West or Rear of the building • According to the current Owner there are 77 parking spots available on site • Asphalt on site is only on the front and west side,all the parking on the rear of the building is on gravel • Site and vehicle access appears to be adequate for size of the building and its current use ♦ Observations: • Site has sufficient parking • Parking on the rear of the building is not paved • No HC parking on site • No stripping for the existing asphalt parking • No directional signs for parking and traffic flow around the r building • Site does not have any concrete curbs around the building • Only sidewalk in front of the building-No sidewalks around the building • Poorly maintained site • Building is not handicap accessible ♦ Observation regarding conversion to Teen Center: • The number of parking stalls is adequate according to the Zoning Ordinance • Since there is a parking area on gravel,Zoning Ordinance requires any parking constructed after May 1987 MUST be paved with either asphalt or concrete. It is not known when the original parking was constructed—(to be verified with the City)—Recommendation portion of this survey includes the paving and curbing of Parking and Access ways • No HC parking on site 4 • No stripping for the existing asphalt parking P P g • No directional signs for parking and traffic flow around the building • Only sidewalk in front of the building-No sidewalks around the building • Poorly maintained site • Building is not handicap accessible C. Building Construction:Frame and Envelope: I. Substructure(Foundation,Foundation Wa1Ls/Basement) ♦ Description: • 12"Solid CMU(Concrete Masonry Unit)in lower level r below grade walls,rotated 90 degrees(16"thick exterior wall in the lower level)with intermediate CMU pilasters ♦ Observed Deficiencies: • Minor visible cracks do not appear to be growing. Exterior foundation walls appear to be in good condition ♦ Observation regarding conversion to Teen Center: • There is no visible infiltration of moisture leaking sign at the lower level II. Superstructure ♦ Description: • Overall structural plan of the building is divided into three load bearing segments,exterior wall, interior load bearing wall and an interior beam and column support system. • Exterior walls are CMU—painted interior and exterior • 24"wide CMU pilasters are used in the exterior wall to add rigidity to the wall • 12"x12"interior concrete square "z'' columns • 16"deep cast-in-place concrete double corbel beams are used to support a pre- cast floor and roof structure ♦ Observations: • Some movement of CMU in exterior walls is plainly visible near Southeast stair,cracks are in the CMU and the concrete beam �. • At Southeast corner of the building daylight can be seen penetrating through cracks in the exterior walls • Roof structure on the upper level appears to be a combination of pre-cast channel with flat pre-cast planks—exact configuration can not be 4.,termined without reviewing the existing drawings • Evidence of sagging and cracks in flat pre-cast panels on the top of the concrete channel beam in loading dock area 5 ♦ Observation regarding conversion to Teen Center: • Some movement of CMU in exterior walls is plainly visible near Southeast stair, cracks are in the CMU and the concrete beam • At Southeast comer of the building daylight can be seen penetrating through cracks in the exterior walls D. Exterior Envelope: ♦ Description: Walls: • Concrete Masonry Units (CMU);painted • Brick veneer with CMU back up wall on the front fagade • A 2 feet wide,green color horizontal painted band is along the top of the building which discontinuous at the east wall Roof: • EPDM roof membrane with 1'/z"rock ballast • Roof is drained through downspouts on the East and West Side only—No downspouts on front and rear walls-No internal drains • Previous owner had the re-roofing done in 1991.Current owner have installed a new 3' wide membrane patched around the perimeter with the new wood blocking and metal flashing in year 2000 Height: • Building height on the exterior varies anywhere from 20' to 22 feet with slope along the building Windows: • This building has two fixed windows on the front fagade.These are the only windows in the entire building exterior,approx. size 8'x5' with insulated glass • A window size opening which opens towards the front of the building from the office is covered with glass block Doors: • Aluminum storefront entrance system including one double door • A hollow metal double door near Southeast corner of the building which opens from mid landings of the rear stairs • One 8' wide overhead sectional door at the lower level 6 ♦ Observations: • Exterior walls needs to be cleaned,painted and possibly tuck pointed • Noticeable cracks on the Southeast comer(near rear entrance)needs repair • A 2'diameter opening in the South wall,probably for exhaust fan.Currently this opening is not in use and is covered with plexi glass • Front brick wall needs cleaning • Need to maintain the existing bent downspouts and provide missing splash blocks at the discharge ♦ Observation regarding conversion to Teen Center: • There is a lack of windows and daylight in the building • It will be required to have another exit door from upper level of the building to i meet the egress requirements.This door must exit out from the upper level to meet the accessibility requirements • Need to clean,paint and maintain the exterior walls • Repair all the cracks in the exterior wall E. Interior Elements: ♦ Description: , Ceiling: •'-! • 1'x 1' perforated ceiling tile is used in the upper level only-lower level does not have any ceiling and is open to the structure Clear height: • Upper level: 10'-0"from finished floor to the bottom of the structure • Lower level: 9'-0"from finished floor to the bottom of the structure Walls: • Interior walls are of white painted CMU,furred with wood • Interior of the Front and East walls is of stucco with 4' high wainscot of the wood panels at the bottom • All the partition walls on the upper level are of 8"and 6" CMU • Two of the five interior concrete columns are enclosed in wood,whereas three other columns are exposed painted concrete 7 Floors(Upper level): • Poured concrete topping on _ the pre-cast concrete channels;unpainted • Floor is in 3 different elevations,with 4"to 6" drop in each elevation • An 8' wide and 4"drop along the south wall is in the floor—currently covered with wood sheets to match the elevation with the rest of the floor • Some visible cracks in the concrete topping at upper level floor—overall floor condition is good Floors(Lower level): • Un-painted concrete slab on grade • There is 4"dropped floor along the south wall,in front of the overhead door, and is currently covered with the wood planks to match up the level with the rest of the floor • Evidence of some modification attempt to saw cut the pre-cast concrete channel beam at the lower level. Cuts were cut and are visible from lower level although no visible impact on the structure of the beams Restrooms: • There are two restrooms on the upper level.Only one toilet is in working condition • No toilets at the lower level • Toilets are not HC accessible ♦ Observations: • Upper level ceiling tiles are in very poor condition • South and East CMU exterior walls have some signs of moisture on the inside • Some major cracks in the CMU partition walls near the rear stairs • Office space is being shared with a furnace room in the front of the building • Very little daylight in the building—primarily it is all fluorescent lighting • Only one toilet on upper level is working.Not all the toilets are in working condition and are missing accessories 8 I • No toilets at the lower level • Upper level toilet floor tiles needs maintenance and cleaning • No water drinking fountain at either level • Possible asbestos presence in the vinyl tile at the lower level—see the appendix for Environmental Site Assessment • Electric panel boards on the East wall on upper level are exposed and accessible to anyone • No guard rail around the loading dock • No uniform lighting throughout the building ♦ Observation regarding conversion to Teen Center: • In conversion of the interior space,limited clear height should not be ignored • Upper level acoustic ceiling tile needs replacement and possible installation of new ceiling tile and metal grid at the lower level,if desired • All the toilets should brought up to the working conditions with adequate accessories • Need to upgrade the toilets for HC accessibility • Upper level floor is to be at the same elevation for accessibility • Need to provide drinking fountains • All the dented and scratched wood frame walls need to be repaired and painted • All the cracked CMU walls needs to be repaired and painted accordingly • All the mechanical and electrical equipment should be enclosed with limited access • No handrail along the front and rear stairs F. Accessibilitv ♦ Observations: • This building is not handicap accessible externally and internally • Upper level finished floor elevation is approximately 2' above the finished grade outside Upper level being multi-elevation floor needs to have one elevation so that it could be accessible • There is no elevator in the building therefore,lower level is not HC accessible from upper level.Although entire floor is on same elevation at the lower level ♦ Observation regarding conversion to Teen Center: • See assumptions in executive summary 9 G. Mechanical System: ♦ Observation: Heating: • Three forced-air,high-efficiency furnaces are being used in the building • One furnace room is being shared with an office near the front of the building on upper level • Original ducts were laid in a way so they do not conflict with the pin setting equipment in the rear of the building—Existing ducts only extend through the front half of the building whereas rear half of the building is heated by a fan using heat from a furnace located at lower level • Overall space being open feels little cold inside • It was confirmed by the current owner that monthly cost to heat up the building is approximately$ 1,100 per month • Capacity and brand name of the equipment are unknown • A painted gooseneck mechanical exhaust on West wall is bent and need maintenance Fire Sprinkler System: • Only lower level is sprinkled in the building.There is no sprinkler system on upper level Air Conditioning: • There are two rooftop air conditioning units in the building. Brand name and capacity are not known ♦ Observation regarding conversion to Teen Center: • HVAC system needs to be modified to so that it is efficient and functional in all portions of the building—this will involve re-arranging and possibly adding new heating and cooling ducts • Age and brand of the equipment need to be verified for maintenance • Capacity of the equipment needs to be verified to determine its adequacy H. Electrical Lighting ♦ Observation: • Interior of the building is lit with fluorescent bulbs—mostly 8' long • Lighting level is very low in the F lower level • Most of the electrical conduits are exposed on the wall—concealed in ceiling • Lighting is inadequate inside the building for its future use • Electric main power comes into the building from Southeast corner of the building—near the rear entrance 10 Observation regardingconversion to Teen Center: • The interior lighting need to.be redesign and brought up to adequate_ level;for. its intend_ ed use All the power loads'and wirinb needs to,be verified for future use • Electrical panels should be enclosed with walls for limited access: i 11 Recommendations The following is a list of repairs or actions that need to occur to sustain the life of this building and operate as a city owned facility maintaining its current function. • Detect the source of the moisture on the exterior walls and correct the problem • Apply new waterproofing on the exterior walls,if required • Correct all gutters,downspouts,and extensions to provide positive control of rain water • Maintain and clear all the debris from the site Repair exterior envelope: • Investigate further the cracks in the exterior walls and repair as required • Tuck point the exterior CMU wall around the building as required • Remove all the damaged paint on the exterior and apply new paint accordingly • Paint and finish the incomplete horizontal band on the top of the building • Review potential areas for water penetration Recommended Site Improvements: • Provide new side walks with new curb and gutters on site around the building and parking areas • Pave the gravel areas of the parking with new asphalt after verifying with City of St. Anthony Village • Paint the parking lot as required • Provide landscaping Interior Finishes and Improvements: • Investigate the cracks in the CMU interior partition walls and repair as required • Clean and maintain all the bathrooms and check for any clogged drainpipes • Repair all the toilet fixtures • Replace the entire acoustical ceiling tile on upper level • Enclose Mechanical and Electrical equipment STo convert the existing function as a privately owned office liquidation business into a publicly owned and operated Teen Center we recommend the City to make the following physical improvements: • Make the building ADA compliant • Perform maintenance repair items as listed above • Remodel mechanical&electrical systems for intended use • Remodel to provide minimal aesthetic improvements • Make other minor improvements to the building so that building is regulatory compliant for the new intended use • Make a provision of funds to replace the roof of the building within next 5 years 12 Probable t Summary of Maintenance Costs This is a summary of the cost to maintain the existing building without its conversion to Teen Center Masonry cleaning,restoring and repairs $ 10,000-$ 12,000 New Acoustical Tile for Upper level $ 15,000-$20,000 2 new HC restrooms @ $3,000 Ea. $ 6,000—$8,000 Concrete floor modification for upper level $ 15,000-$20,000 Enclosure walls for Electrical and Mech.Rooms $ 4,000 -$5,000 Sub.Total $50,000—$65,000 Concrete ramp addition at the exterior and $ 10,000-$ 15,000 ADA related minor alteration TOTAL $60,000 -80,000 Summary of Probable Costs to Convert Convert the existing building to a public owned Teen Center as recommended. Interior remodeling of 11,500 SF* @ $20-$25 per square foot $230,000-$287,000** Site Improvements $100,000—$120,000 Maintenance cost described above $ 60,000-$80,000 Total cost of remodeling and Improvement $390,000—480,000*** * Assuming only one floor will be remodeled ** This cost does not include furnishing and installation of the elevator *** Additional ESA detailed inspection expense,if required,may be included in this cost Note: Since SEH has no control over the cost of labor,materials,equipment or services furnished by others,or over the Contractor's methods of determining prices,or over competitive bidding or market conditions,the opinions of probable budget costs provided herein are made on the basis of the Engineer/Architect's best judgement as an experienced engineer/architect,familiar with the construction industry. SEH does not guarantee that proposals,bids or actual construction costs will not vary from opinions of probable cost prepared by the Engineer/Architect. 13 ' Scope of investieation Disclaimer The assessment of the buildings was limited to accessible areas;basement,first floor,and accessible areas above ceilings. No destructive tests were performed. The opinion and recommendations contained in this report are based on the field investigations performed as part of this project. This report does not address any other portions of the structure other than those areas mentioned,nor does it provide any warranty,either expressed or implied,for any portion of the existing structure. No design-check calculations were performed. 14 1 PAM: , 1 .77= t _ `d\ If a �h,.r .•.. M1y! 27 IN AVENUEp J N 71'17 I �6 • IPA rti•,• s _. -- - toww ',°-.— _---•AVt NtIE—�-—'— ---N t 14 1 R-1 SINGLE FAMILY RESIDENTIAL 'I gg R-IA SINGLE FAMILY RESIDENTIAL R-2 TWO FAMILY RESIDENTIAL I" • 400' R-3 TOWNHOMES 1 PREPARED ev .�.�.�.�.�.�.�.�• DREGOR7 E MADSEN R-4 MULTIPLE DWELLING 1 f RE VISIONS 1 ,UNIF 19e9 C COMMERCIAL DEC,MOER 1991 DLG JULY1995 KM -- 00000 L I LIGHT INDUSTRIAL ooa°o co PUD PLANNED UNIT DEVELOPMENT oil R 0 S RECREATIONAL OPEN SPACE ~_ 1 ZONING MAP 10 t Gq, i 1 -� I Z�.�� U►v►21L 1� PA�aT A e6►� 1 - . ' 0.0 � STA 11'LS BASEMENT LEVEL (NOT TO SCALE) rI FLOOR PLAN 12 ■ bFF�c,J �wr�e-Y . VIA, r , ►l 'v C��>crc N�I� N I � STORfl�E A"4 1 Wo1K1?I�s �Vtlr�s S^0,o 0 STolua s'fA I R.S I Lobpl► QOoK. ABOVE GRADE LEVEL ' (NOT TO SCALE) BUILDING SKETCH '= 11 r rPhase-1 ESA Executive Summary ' Background. Short Elliott Hendrickson Inc.® (SEH) was retained by the City of St..Anthony, Minnesota to 1 conduct a Phase I Environmental Site Assessment (ESA) for the Custom Liquidators property (subject property). The subject property is located at 2654 Kenzie Terrace, in St. Anthony, Hennepin County, Minnesota. ' The subject property consists of approximately one acre. One building is located on the subject property and was constructed in 1958 for the purpose of a bowling alley. The bowling alley was in service until 1993 and stood vacant until 1995. In 1995, it was purchased and utilized as a ,r showroom for used office furniture. Findings and Conclusions According to the Vista report, properties adjacent to the subject property were identified as having a potential to create a recognized environmental condition (REC) on the subject property. ' Seven leaking underground storage tank (LUST) sites are located within '/z-mile of the subject property. Six of the seven LUST sites have received closure from the Minnesota Pollution Control Agency (MPCA).- The remaining site appears to have a low potential to create a REC at ' the subject property based on the estimated flow direction of groundwater and distance from the subject property. One underground storage tank (UST) site (Phillips 66) is located immediately adjacent northeast of the subject property. Additional sites were also identified, however, due to the distance and/or direction from the subject property, it is unlikely for these sites to create a REC at the subject property. Through aerial photographs,. fire insurance maps, topographic maps, and interviews, SEH ' reviewed the history of the properties on and adjacent to the corridor to identify past uses and potential RECs. SEH also reviewed documents associated with the physiography of the subject property. No RECs were identified during the review the physiography documentation. However, while reviewing historical information, it was noted that several service stations and unidentified commercial buildings were located adjacent and near the subject property. The potential exists for these service stations to create a REC on the subject property. rA previous Phase I ESA was conducted in 1995 and reviewed by SEH. Conclusions and recommendations in the 1995 report included the identification of asbestos containing materials (ACM) encountered during an asbestos inspection. In addition, stored paints and painting supplies were observed in a basement storage area. These materials (paint and supplies) were not observed on the day of the site reconnaissance for this report. rRecommendations Based on the findings and conclusions of this Phase I ESA, no soil or groundwater investigations are warranted at this time, for this site. If remodeling or demolition of the building is performed, SEH recommends conducting additional detailed inspections and/or removal of ACM from the 1 building. The inspections should include sampling and analyzing suspect interior and exterior building materials for ACM by a licensed asbestos inspector. In addition, the building should be inspected for other environmentally hazardous. materials and structures such as lead-based materials, mercury-containing switches, fluorescent light bulbs, floor drains, storage of rhazardous chemicals and substances, etc. 1 N •'; 1E ° ° V 1 �aa _ , �N= e�� 06 00 @ -- - - - - •3•N l IS PII O eF R 'r l3 r r r a 1 \ a d / 1p lb � v 1 \ a \ I 1 Condition Evaluation Definitions Appendix ' GOOD • The element is intact,structurally sound and performing its intended purpose,or • There are few or no cosmetic imperfections,or ' • The element needs no repair and only minor or routine maintenance. FAIR • There are early signs of wear,failure,or deterioration,though the element is generally ' structurally sound and performing its intended purpose,or • There is failure of a sub-component of the element,or • Replacement of up to 25 percent of the element or replacement of a defective sub-component ' is required. POOR ' • The element is no longer performing its intended purpose,or • The element is missing,or • Deterioration or damage affects more than 25 percent of the element and cannot be adjusted or repaired,or ' • The element shows signs of imminent failure or breakdown,or • The element requires major repair or replacement. 1 1 1 ' 15 1 1 1 1 City of St. Anthony 1 Investment Portfolio Review Report i February, 2001 1 1 1 1 1 p 1 . a Prepared pa red By: 1 = 1 EHLERS R & ASSOCIATES INC ; i City of Saint Anthony Investment Portfolio Review Report Executive Summary ' Attached for your review is a complete listing of all city investments as of November 30, 2000. These investments are all in legal investments under Minnesota statute 118A. These types of investments are commonly found among the portfolios of local governments. Investment objectives to date have been to ' maximize the return of city funds by investing longer term on the yield curve. This approach has worked well for the city given past cash flow needs. We would recommend that a comprehensive financial study and cash flow forecast be prepared to create an updated target for the investment decisions. The cash ' flow forecast should include reviews of city needs for capital projects, debt obligations and operating needs by staff and elected officials. ' This report will analyze six areas of the City of St Anthony's investments portfolio. They are: • Rate of return • Inherent portfolio risk • Portfolio by risk category • Competition among brokers ' • Cash flow needs • Investment vehicles ' The major findings are: • The City's average rate of return in 1.08% higher than the average rate of return on Treasuries, or ' the commonly used target rate of return for local governments. • The unrealized loss of market value on the portfolio was only 1.56% of the net book value. This represents a very small proportion of unrealized loss to net book value. ' Other major recommendations are: • Consider creating greater cash flow flexibility by investing new cash inflows in shorter-term investment vehicles. •Consider encouraging competition among brokers by bidding short term investments. •Review consolidating money market funds into one account. ' • Depending on revised cash flow needs, consider selling the zero coupon bonds and the asset backed bonds. •Create a cash flow forecast that includes all operating and long-term capital needs. •Develop long-term equipment and capital needs assessment. ' Discussion I. Is the investment portfolio yielding an adequate rate of return? •Average yield. The average yield to maturity and average yield to call were calculated using the yields at the original purchase date from the confirmation. Using the information that was obtainable, the City's average yield to maturity is ' approximately 6.65% and the average yield to call is approximately 6.74%.The average yields were then compared to treasury yields. See also the Investment Summary worksheet attached. ' Prepared by Ehlers and Associates 1 February 5, 2001 ' City of Saint Anthony Investment Portfolio Review Report ' • Com arson of portfolio yield to treasu re yields.The average yield on the portfolio was compared to U.S. Treasury maturities and data was obtained from the G13 Federal Reserve statistical release for selected interest rates (www.federalreserve.gov/releases). The average yield at December 1, 2000 on Treasuries is 5.69%. This information is shown in Graph V. The City's average yield to maturity was 1.08% higher than the average yield experienced with treasuries. Therefore, the City's average yield to maturity is higher than that experienced in the general market. See also Graph I. 1 2. The investment portfolio is exposed to which kinds of risks? ' Investment portfolios are subject to inherent types of risks.These risks are: ' •Credit risk-the risk that the issuer will be unable to redeem the investment •Market risk-the risk that an investment will lose market value during a period of rising interest rates. •Interest rate risk-the risk that an investment will yield a lower rate of return than is currently being experienced in the market place due to rising interest rates. •Liquidity risk-the risk an instrument may not be readily saleable before it's maturity date. St Anthony's investment portfolio. The City's investment portfolio is comprised of money market deposits, commercial paper, certificates of deposit, zero coupon bonds, stripped coupon bonds, asset backed bonds and governmental agency bonds. These types of investments are allowable under law and are found in many local government's portfolios. Each type of security is prone to different kinds of risk. See Graph II for an analysis of investment by type. See also Graph III for the distribution of maturity values by year. •Money market. Money market accounts are subject to interest rate risk because this type of security is very liquid and generally yields a lower rate of return than could be gained from other types of investments. Many local governments maintain money market accounts in order to meet cash flow needs that may not be anticipated in a cash flow projection. The City's portfolio at November 30'h included$2,214,339 in money market deposits across 8 money market accounts,or 18% of total investments. The rates on the City's money market accounts range from 5.25% to 6.35%. Currently, most of the City's money market funds are in the Firstar money market account. This account has a lower yield than 4M. The City has an agreement with Firstar whereby excess funds are swept into the money market account in return for waived banking fees. Recommendation#1: Consider reducing the amount in money market deposits and investing a greater amount into commercial paper, which would yield a higher rate of return. Consider consolidating the money market accounts into the 4M fund in order to gain a higher annualized yield. Review the cost effectiveness of waived banking fees by Firstar to a higher yield through the 4M money market account. ' Prepared by Ehlers and Associates 2 February 5, 2001 tCity of Saint Anthony Investment Portfolio Review Report •Commercial paper. Commercial paper is subject to credit risk because this type of security is backed by a corporation's promise to repay the purchase price plus ' interest. M.S. 118A.04 allows local governments to invest in commercial paper issued by U.S. corporations that is rated the highest quality by at least two nationally recognized rating agencies. Recommendation#2: For the week ending December 29`h, the Federal Reserve G-13 Statistical Release shows that 1-month commercial paper yield was 6.45%. Consider analyzing the commercial paper yield curve and increasing the amount ' invested in commercial paper in order to yield a higher rate of return. Federal bankruptcy laws give preference to investing in commercial paper that matures in 90 days or less. ' •Certificates of deposit. A CD may be subject to credit risk. The FDIC insures deposits up to$100,000 per account per institution. This level includes principal and any unpaid interest due. Ratio analyses compare assets to total liabilities. A rating is usually generated which would give the City an overall impression of the financial condition of the institution. Obtaining an asset ratio analysis from the broker before a CD is purchased can minimize risk of loss. Local governments should minimize the risk of loss of principal or interest by avoiding `doubling up' on any CD's in any one institution. St Anthony currently does not have more than the FDIC amount in any one financial institution. Another strategy to minimize the risk of loss is to purchase CDs at an amount where principal and unpaid interest is less than $100,000. This minimizes the risk that the City will lose an interest payment should be financial institution fail. Recommendation#3: Request financial information and ratio analysis from the 1 broker before purchasing a CD. Consider amending the investment policy to limit cd purchases in increments of less than $100,000. • Zero coupon bonds and stripped coupon bonds. This is a long-term investment that is priced at its present value when it is sold,usually at a deep discount. It matures at its face value and pays interest at that time. This type of investment is subject to ' market risk because the market value of the investment can fluctuate significantly without an interest payment to cushion the investor. St Anthony owns a par value of$3,117,000 in zero coupon bonds that were purchased for$748,170. The City has not suffered severe market value erosion on these investments because the yield to maturity is approximately 8%, which is higher than 5.46% yield on the 30-year treasury. ' Recommendation #4: Before purchasing any new zero coupon bonds, consider whether such long-term investment vehicles fit into the near term and long term cash flow needs of the city. Should this investment vehicle not fit into the city's ' cash flow needs, the city should consider the role of this investment given the current market conditions. • Asset backed bonds. These are also long term investments that periodically repay a portion of principal and interest through time. These instruments are subject to market and interest rate risk. The value of the investment is derived from the value Prepared by Ehlers and Associates 3 February 5, 2001 ' City of Saint Anthony Investment Portfolio Review Report ' of the underlying instrument, in this case, mortgages. M.S. 118A.04 allows local governments to invest in mortgage back securities if they are not high risk. The determination of what is a high-risk mortgage security is codified in the law. This ' test is commonly known as the FFIEC test and must be performed before an instrument is purchased.There is no requirement in law for the test to be performed periodically after purchase. The City holds$200,475 in asset-backed securities. Recommendation#5: Review whether such long-term investment vehicles fit into projected cash flow needs. Use extreme caution when contemplating any future purchases of asset backed securities. Perform the FFIEC test periodically to determine if an investment has fallen into the `fail' category. 1 • Government agencies. These securities are debt instruments issued by an agency of the U.S. government. The agencies include FNMA, "Fannie Mae", GNMA, "Ginnie Mae" and Federal Home Loan Bank, "Freddie Mac". These instruments can be short or long term, may be sold at a premium or a discount, and periodically pay a stated rate of interest. These securities are subject to interest rate and market risks. While principal and interest is not guaranteed by the U.S.Treasury, the credit worthiness of the underlying organizations is considered extremely sound.The City ' holds 53% of its portfolio in agency securities. Maturity dates range from 2002 to 2018. ' Recommendation#6: Review whether very long term investments fit into the City's near and short-term cash operating needs. 3. What are the risk categories that the St Anthony investment portfolio falls under? Governmental accounting standards require that investments be categorized according to credit risk. The three risk categories are: 1 a.Insured or registered or securities held by the City or its agent in the City's name- category 1. b.Uninsured and unregistered, with securities held by the counter party's trust department or agent in the City's name-category 2. ' c.Uninsured and unregistered, with securities held by the counter party's, or its trust department or agent but not in the City's name-category 3. ' •Credit Risk 2. According to the City's 1999 financial statements, St Anthony's investment portfolio has been categorized as credit risk 2. Safekeeping and custody of investments can be either through physical delivery or book entry systems. Book entry systems reduce the opportunity of theft or misuse of the security. The City's brokers belong to the Securities Investor Protection Corporation, SIPC. SIPC is a non-profit corporation that provides up to$500,000 per client. Brokers commonly purchase additional insurance through a contract with an insurance company. The City's brokers are insured up to: a. John G. Kinnard, total of$50,000,000 b. Morgan Stanley Dean Witter, coverage to total net equity balance c. Dain Rauscher, $150,500,000 ' Prepared by Ehlers and Associates 4 February 5,2001 City of Saint Anthony Investment Portfolio Review Report tRecommendation#7: Review individual investments to determine which are book-entry and which are physical delivery. Consider drafting a safekeeping ' agreement, whereby a third party provides for transfer and safekeeping of physical securities. •Collateralization. Minnesota law requires that cash deposits be collateralized to 110% of their value. Collateral is purchased by the financial institution and is held at the Federal Reserve Bank in trust for the City. Investments are not required to be ' separately collateralized because the underlying investment is the `collateral'. This is also true of money market accounts because the balances are invested in allowable instruments. The City of St. Anthony sweeps excess funds into money ' market accounts and holds actual cash balances to a minimum. 4. Are bids and quotes received when placing investments? ' •Competition among brokers. In prior years, the apparent direction from the St Anthony City Council was to invest excess cash for the long term. The investment ' strategy then was to maximize yield. Each investment account has been viewed as a separate portfolio and each broker as a portfolio manager. Consequently, competition in the form of bids has not been a part of the investment philosophy. This hasn't hurt the City's overall portfolio performance because the average yield to maturity is greater than the current treasury yield. The portfolio has not experienced a large decrease in market value and the unrealized loss as of ' November 30 is small, at 1.56% of the net book value. Recommendation#8: Encourage competition when purchasing commercial ' paper in order to ascertain that the highest possible yield is being earned. 5. How does cash operating needs compare to investment timeline? •Investment horizon. In the past, the investment horizon has been focused on long- term yield. The bulk of the investment portfolio has been used to generate interest 1 earnings and has not been ear marked for long-term capital or bond needs. As a result, no cash flow forecast has been prepared. Much of the day-to-day cash operating needs have been funded through the 4M money market account. The operating environment of the City has changed and some long-term capital needs have begun to be identified, such as the operation of the water filtration plant. ' Recommendation#9: One of the steps that the Government Finance Officer's Association encourages in managing an investment portfolio is to determine an investment horizon and prepare a comprehensive financial strategies and cash ' flow projections. One of the important steps in preparing a cash flow projection is identifying capital and other cash needs. Capital equipment needs should be identified. The City of Saint Anthony should consider quantifying their equipment replacement needs, long term debt and operating needs. 1 Prepared by Ehlers and Associates 5 February 5,2001 City of Saint Anthony Investment Portfolio Review.Report ' 6. Is the portfolio invested in appropriate instruments? • Allowable investments M.S 118A.04 governs the investment instruments that local 1 governments are allowed to purchase. • St Anthony portfolio composition. As was stated above, the City's portfolio is 1 comprised of those investments allowable by law. It is not uncommon to find most of these types of investments in Minnesota city government's portfolios.While it appears that investments are diversified among individual brokers, 73% of the ' City's investments are held at brokerage house of Dain Rauscher. See Graph IV for distribution by individual broker and brokerage house. ' Recommendation#10: Review the current composition of investments by type and determine the appropriate diversification. Review the diversification among individual brokers and brokerage houses and determine the appropriate diversification. Competition should be documented on a quote form when bids are received. ' Investment Policy Review • We reviewed the investment policy and compared it to Governmental Finance Officer's Association's recommended practices. The main elements of the city's policy are consistent with recommended policy. All investments authorized in the policy are allowable by state law. In accordance with law, the city obtains a signed broker certificate each year. Further, the city also requires brokers to sign a statement that requires each broker to repurchase any security that does not comply with statute at the time of purchase. This additional step ensures the preservation of city assets. ' Additional Steps •Some additional steps that the City may wish to consider are generating a comprehensive cash flow forecast and financial plan.The cash flow forecast would include all daily operating cash flow needs and a projection of equipment replacement needs. Ehlers and Associates would be happy to assist the City with this. ' Prepared by Ehlers and Associates 6 February 5,2001 City of Saint Anthony Investment Portfolio Review Report Government Finance Officer's Association ' Recommended Investment Steps ' 1. Identify the entity's objectives,constraints,preferences and capabilities 2. Develop investment policy 3. Develop administrative and internal controls 4. Prepare cash forecast 5. Determine investment horizon 6. Establish investment outlook and strategy 7. Analyze the yield curve 8. Select optimizing instruments 9. Monitor the market and investment results 10. Report results ' 11. Adjust and rebalance the portfolio accordingly 1 From Investing Public Funds second edition,by Girard Miller,Government Finance Officer's Association,copyright 1998 Prepared by Ehlers and Associates 7 February 5,2001 1 Graph I ' Comparison of Portfolio Yield to Treasury Constant Maturity Yields 9.00% 2 8.00% tXr3 ,rc ,k arc `,� � ,�z .� r 7.00% 6.00% s 5.00% 4.00/o O 3.00% ' ]r 5 y �= T 3P 2.00% ' 1.00% w 0.00% O N �t LO CO r- CO O O M -f n CO O M M O O O O O O O O O r T T N N -0 Portfolio 1 O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N -a-TreaSur ' Yields at 11/30/00 Investment Treasury Year Portfolio Maturities(1) 2000 5.84% 6.21% 2001 6.71% 5.92% 2002 6.47% 5.61% 2004 6.81% 2005 7.02% 5.42% 2006 6.35% 2007 7.01% 5.50% 2008 6.13% 2009 6.28% ' 2010 7.63% 5.48% 2013 6.50% 2014 6.94% 2017 8.03% ' 2018 7.52% 2019 7.33% 5.78% 2023 7.00% 2029 8.00% 5.60% (1)data from the G13 Federal Reserve Statistical Release as of for the week ending December 1,2000 www.federalreserve.gov/releases/ 1 1 1 Graph II City of St Anthony ' Analysis of Investment by Type Zero 6% Agency Strip 53% 1% Deposit 18% ❑Agency MAsset Backed Comm Paper ❑Cert of Dep ' 18% Cert of Dep Asset Backed OComm Paper 2% 2% ■Deposit O Strip ' ®Zero ' Type Amount Agency 6,403,623.68 Asset Backed 229,816.23 ' Cert of Dep 234,000.00 Comm Paper 2,160,434.88 Deposit 2,214,339.22 Strip 91,845.05 Zero 775,529.43 Total 12,109,588.49 Graph III ' City of St Anthony Investment Portfolio ' Distribution of Net Book Value 3,500,000.00 e , 3,000,000.00 f g F 4 2,500,000.00 x ni , fl 2 000 7 000.00 1,500,000.00 k F t 1,000,000.00 �} � `q 500,000.00 _ y' 0.00 Afl, O T N It Ln Cfl rl- CO CA O CO It r- CO rn CO Cn O O 0 O O O O 0 O T T T T T T N N O O 0 O O 0 O 0 O 0 0 0 0 0 O O O N N N N N N N N N N N N N N N N N Year Net Book Value 2000 3,259,921.22 2001 1,377,751.86 2002 381,846.78 2004 660,724.84 2005 201,254.55 ' 2006 251,301.42 2007 229,695.33 2008 2,048,732.69 ' 2009 107,741.70 2010 185,000.00 2013 148,000.00 2014 1,791,000.00 2017 320,044.25 2018 649,269.60 2019 415,743.37 2023 71,374.37 2029 10,186.51 ' 12,109,588.49 1 ' Graph IV-Distribution by Broker and by Brokerage House ' Proportion b Broker MM-4M 002 p y ' MM-4M 003 0% 0% ' MM-Firstart J Sikich 12% 20% ❑J Sikich ' Kris Kremer ®R Winspear 14% ❑S Hogan ❑R Della Voda ' ■Kris Kremer R Della Voda ❑MM-Firstart 1% M MM-4M 003 ❑MM-4M 002 S Hogan R Winspear ' 29% 24% Proportion by Brokerage House M 0 Firstar 4M 12% Kinnard ❑Dain 14% ®MSDW ❑Kinnard 1 ❑Firstar MSDW ■4M 1% ' Dain _ 73% 1 ' Graph V 1 Treasury Constant Maturity Yields 7.00% r s v > > C f 6.00% �illl 77. s s t 5.00% r s s $ x 4.00% ` 1 3.00% S� gam, 3Y �r ;� � � r§s�'a• 4 � ,"�„ � ` ;y��-^� 2.00°/ ° f b� 2 fT 1.00% t ti S„<L ga s `-r�r qt 7.?» 0.00% 2000 2001 2002 2003 2005 2007 2010 2020 2030 t4 wk end 12/1/00 —S--wk end 12/29/00 i1 Treasury Maturities Year wk end 12/1 wk end 12/29 2000 6.21% 5.90% 2001 5.92% 5.32% 2002 5.61% 5.11% ' 2003 5.52% 5.06% 2005 5.42% 4.99% 2007 5.50% 5.16% 2010 5.48% 5.12% 2020 5.78% 5.59% 2030 5.60% 5.46% 1 (1) data from the G13 Federal Reserve Statistical Release www.federal reserve.gov/releases/ 1 i 1 City of St Anthony Investment Summary as of 11/30/00 Original Book Accrd Inl Net Book Market Unrealized Account Yield to Par Description Broker Purchase Maturity Cost Value (Princ Rel) Value Value Gain(Loss) Name Maturity(1) Call(1) $394,000.00 AMERICAN GEN FIN COMM PAPER Dain Rauscher 08/18/00 12/15/00 385,580.96 385,860.07 385,860.07 393,507.50 7,647.43 General 6.25% 6.25% $393,000.00 FORRESTAL FUND COMM PAPER Dain Rauscher 10 120/00 02/20/01 384,580.96 384,580.96 384,580.96 387,105.00 2,524.04 General 6.50% 6.50% $52.000.00 FICO STRIPPED COUPON Dain Rauscher 06122/90 12/06101 19,891,31 19,891.31 26,693.39 46,584.70 48,746.88 2,162.18 General 5.25% 5.25% $500.000.00 FNMA IVIED TERM NOTE 8.046% Dain Rauscher 08/10199 08/18104 153,150.00 153,150.00 5,061.81 158,211.81 165,430.00 7,218.19 General 8.05% 8.68% $647,000.00 GE CAPITAL COMM PAPER Daln Rauscher 08/09/00 12/05/00 633,407.65 633,407.65 633,407.65 646,191.25 12,783.60 General 6.25% 625% $487,000.00 GE CAPITAL COMM PAPER Dain Rauscher 10/18/00 02115/01 476,609.50 476,609.50 476,609.50 480,912.50 4,303.00 General 6.40% 6.40% $500,000.00 FHLB-ZERO COUPON 8.00% Dain Rauscher 11/18/99 07/28/17 124,800.00 124,800.00 1,173.29 125,973.29 130,460.00 4,486.71 General 8.00% 7.87% GNMA POOL 4734 Dain Rauscher 2,393.95 299.73 (56.47) 243.26 248.90 5.64 General GNMA POOL 6472 Daln Rauscher 6,783.28 1,421.40 (410.11) 1,011.29 1,018.91 7.62 General GNMA POOL 14376 Dain Rauscher 7,831.28 2,778.11 (622.62) 2,155.49 2,177.69 22.20 General GNMA POOL 23364 Dain Rauscher 7.255.72 1,378.65 (137.79) 1.240.86 1,290.58 49.72 General GNMA POOL 23356 Dain Rauscher 9,476.24 2,471.40 (200.16) 2,271.24 2,361.56 90.32 General $200.000.00 3133MIB134 FED HOME LOAN BANK 7.01% Dain Rauscher 08/06/97 08/20107 200,000.00 200,000.00 200,000.00 197,626.00 (2,374.00)HRA 7.01% 7.01% $50,000.00 3133T2B33 $50,000 FHLMC MCB SER 1629MB Dain Rauscher 02/07/94 01/15123 42,193.90 42,193.90 (160.23) 42,033.67 40.782.95 (1,250.72)HRA $150,000.00 3134A25A2-FED HOME LOAN MORT 30/360 6.50% Dain Rauscher 02/17/99 02/17/06 151,301.42 151,301.42 151,301.42 147,562.50 (3,738.92)HRA 6.32% 5.25% $200.000.00 3134A2ND6-FED HOME LOAN MORT 301360 6.50% Dain Rauscher 03/10/99 07/28108 199,318.23 199,318.23 199,318.23 193,876.00 (5.442.23)HRA 6.55% $148,000.00 3134A2EO7 • FHLMC STEP-UP NOTE 7.00% Dain Rauscher 06/08/98 04/30/13 148,000.00 148.000.00 148,000.00 148,954.60 954.60 HRA 6.50% 6.49% $200,000.00 3133M9JJ2•FED HOME LOAN MORT 30/360 7.02% Dain Rauscher 08/17/99 02/17/05 200.000.00 200,000.00 200,000.00 199,250.00 (750.00)HRA 7.02% $400,000.00 31364F61.0-FNMA SEMI 30/360 6.14% Dain Rauscher 09/09/98 09/10/08 401,317.10 401,317.10 401,317.10 386,048.00 (15,269.10)HRA 6.09% 6.00% $200,000.00 3134A2PT9-FNMA SEMI 30/360 6.30% Dain Rauscher 09/10/98 09/10/08 200.498.83 200,498.83 200,498.83 192,250.00 (8,248.83)HRA 6.26% 6.00% $200,000.00 31364FP12-FNMA CALLABLE 6.50% Dain Rauscher 09/24/98 01/24/08 202,617.34 202,617.34 202,617.34 196.130.00 (6,487.34)HRA 6.28% 5.30% $11,000.00 31771CG90 $11,000 FICO STRIPS SERIES 11 Dain Rauscher 10/15/93 08/08/09 7.991.70 7,991.70 7,991.70 7,768.53 (223.17)HRA $300,000.00 3134AIG20 FED HOME LOAN MORT CORP Dain Rauscher 11/03/97 10/13/04 302,513.03 302,513.03 302,513.03 297,468.00 (5,045.03)HRA 6.38% 6.14% $300,000.00 31364GFH7-FNMA SEMI 30/360 5.65% Dain Rauscher 11112/98 11/12/08 298,803.49 298,803.49 298.803.49 282.651.00 (16.152.49)HRA 5.71% $150,000.00 MLGOV10MO$150,000 GSIF FRMAC SERIES 10 Dain Rauscher 03/09/93 03/09/07 31,726.34 31,726.34 (4,186.50) 27,539.84 18,600.00 (8,939.84)HRA $200,000.00 31358TF46$200,000 FNMA 9334 P/0 Dain Rauscher 04/20/93 03/25/23 32,368.10 32,368.10 (3.027.40) 29,340.70 24,815.55 (4,525.15)HRA $300,000.00 MLGOV11MO $300.000 GSIF FRMAC SER 11 66.6% Daln Rauscher 04/20/93 04/20/08 114,765.60 114,765.60 (17,100.00) 97,665.60 87,000.00 (10,665.60)HRA $130,000.00 FNMA-ZERO COUPON BOND 8.30% Dain Rauscher 06/O1100 08/02/18 29,555.30 29,555.30 29.555.30 33.333.33 3.778.03 Water Filter 8.31% $125.000.00 FHLB-ZERO COUPON BOND 8.041% Daln Rauscher 11/16199 07/14/17 31,076.25 31,076.25 350.16 31,426.41 31,821.25 394.84 Water Filler 8.04% $312,000.00 FNMA-ZERO COUPON BOND 8.00% Daln Rauscher 11/17/99 08/09/19 66,407.96 66,407.96 468.41 66.876.37 67,033.20 156.83 Water Filter 8.00% $100,000.00 FHLMC-ZERO COUPON BOND 8.001/ Dain Rauscher 12/15/99 03/08/29 10.105.00 10,105.00 81.51 10,186.51 10,829.00 642.49 Water Filter 8.00% City of St Anthony Investment Summary as of 11130/00 Original Book Accrd In[ Net Book Market Unrealized Account Yield to Par Description Broker Purchase Maturity Cost Value (Princ Ret) Value Value Gain(Loss) Name Maturity(1) Call(1) $200,000.00 FNLB-ZERO COUPON BOND 8.15% Dain Rauscher 12117199 08/04/17 48.945.00 48,945.00 107.95 49,052.95 50,960.00 1,907.05 Water Filter 8.15% 8.02% $167,833.00 GNMA UNIT TRUST SERIES 59 Dain Rauscher 03/25192 167,833.00 31,166.35 (4,852.07) 26,314.28 16,783.30 (9,530.98)Water Filler $800.000.00 FED HOME LOAN BANK-ZERO COUPON Dain Rauscher 01/12/99 01/28119 202.057.98 202,057.98 13.327.02 215,385.00 198.328.00 (17,057,00)Water Filler 7.00% 10.84% $100,000.00 FED HOME LOAN CORP MULTI STEP 6.00% Dain Rauscher 02/03199 02/24/14 100,000.00 100,000.00 100.000.00 95.750.00 (4,250.00)Water Filter 6.63% 6.00% $200,000.00 FEDERAL HOME LOAN MORTGAGE MULT STEP 6.00% Darn Rauscher 02/24/99 03!03114 200,000.00 200,000.00 200,000.00 197,750.00 (2,250.00)Water Filter 6.00% 6.00% $200,000.00 FED HOME LOAN CORP MULTI STEP 6.00% Dain Rauscher 03/03/99 03/03/14 200,000.00 200.000.00 200,000.00 197,750.00 (2,250.00)Water Filter 7,51% 6.00% $100,000.00 FED HOME LOAN CORP MULTI STEP 6.25% Dan Rauscher 03/03/99 03/24/14 100,000.00 100,000.00 100,000.00 97,546.00 (2,454.00)Water Filter 7.14% 6.25% $500,000.00 FED HOME LOAN BANK-ZERO COUPON Dain Rauscher 03/15/99 03/15/19 126,286.24 126,286.24 7,195.76 133,482.00 121,430.00 (12,052.00)Water Filter 7.00% 7.02% $45,000.00 FED HOME LOAN CORP MULTI STEP 6.20% Dain Rauscher 03/18/99 01/21/08 45.000.00 45,000.00 45,000.00 44,123.85 (876.15)Water Filler 6.73% 6.35% $200,000.00 FNMA-MEDIUM TERM NOTE 6.50% Dain Rauscher 03/30/99 01/24/08 200,000.00 200,000.00 200.000.00 196.130.00 (3,870.00)Water Filter 6.50% 6.50% $100.000.00 FED HOME LOAN CORP MULTI STEP 6.150% Dain Rauscher 04/13/99 04/14/14 100,000.00 100,000.00 100,000.00 97,332.00 (2,668.00)Water Filter 6.15% 6.15% $200,000.00 FEDERAL HOME LOAN MORTGAGE MULT STEP 6.150% Dain Rauscher 04/14/99 04/14/14 200,000.00 200,000.00 200,000.00 194,664.00 (5,336.00)Water Filter 7.04% 6.15% $100,000.00 FNMA-MEDIUM TERM NOTE 6.46% Dain Rauscher 05/12/99 01/08/08 100,000.00 100,000.00 100,000.00 98,710.00 (1,290.00)Water Filter 6.46% 6.46% $200,000.00 FED HOME LOAN MTG CORP 7.00% Dain Rauscher 06104/99 05/06/14 199,000.00 199,000.00 199,000.00 191,376.00 (7,624.00)Water Filter 7.05% 10.04 $200,000.00 FEDERAL HOME LOAN MORTGAGE MULT STEP 6.00% Dain Rauscher 07/15199 02/24/14 200,000.00 193,000.00 193,000.00 191,500.00 (1,500.00)Water Filter 6.37% $100,000.00 FED HOME LOAN MTG CORP 7.25% Daln Rauscher 07/27/00 07/26/10 100,000.00 100,000.00 100,000.00 100,068.00 68.00 Water Filler 7.25% 7.25% $200,000.00 FEDERAL HOME LOAN MORTGAGE MULT STEP 8.00% Daln Rauscher 08/25/99 08/25/14 200,000.00 200.000.00 200,000.00 197,876.00 (2,124.00)Water Fllter 8.00% 8.00% $200.000.00 FED HOME LOAN BANK-ZERO COUPON Dain Rauscher 09/09/99 07/14/17 48,312.00 48,312.00 1,361.57 49,673.57 50,914,00 1,240.43 Water Filter 8.12% 10.59% $289.000.00 STELLER FUNDING GROUP COMM PAPER Dain Rauscher 10/27/00 04/26/01 279.976.70 279,976.70 279,976.70 281,775.00 1,798.30 Water Filter 6.50% 6.50% $200.000.00 FED HOME LOAN CORP 6.0101/6 Daln Rauscher 11/05/98 11/05/08 200.000.00 200,000.00 200,000.00 189,812.00 (10,188.00)Water Filter 6.01% 6.01 $100,000.00 FED HOME LOAN BANK 6.175% Dain Rauscher 12/07/98 12/22/08 100,000.00 100,000.00 100,000.00 95,438.00 (4,562.00)Water Fllter 6.18% 6.18% $200,000.00 FED HOME LOAN CORP 6.00% Dain Rauscher 12/21/98 06/23/04 200,000.00 200,000.00 200,000.00 196,500.00 (3,500.00)Water Filter 6.00% 6.00% $100,000.00 HURLEY STATE BANK/CERT OF DEPOSIT Dean Witter 09121/94 09/21/01 100,000.00 100,000.00 100,000.00 100,000.00 0.00 Water Filler 7.15% 7.15% $100,000.00 FED HOME LOAN BANK John G Kinnard 01/14/99 01/14/09 99,750.00 99,750.00 99,750.00 95.656.00 (4,094.00)Water Filter 6.28% 7.34% $250,000.00 FHLB ZERO COUPON 6.109% John G Kinnard 02/1 a/99 07/07/17 60,625.00 60,625.00 3,293.03 63,918.03 64,915.00 996.97 Water Filler 7.86% 6.11% $85,000.00 FNMA MED TERM NOTE John G Kinnard 02/22/00 02/22/10 85,000.00 85,000.00 85.000.00 85,317.05 317.05 Water Filter 8.00% 8.00% $100.000.00 FED HOME LOAN BANK John G Kinnard 05/17/99 05/17/06 100.000.00 100.000.00 100,000.00 98,031.00 (1,969.00)Water Fllter 6.39% 6.39% $200,000.00 FED HOME LOAN MORT CORP John G Kinnard 06/02/99 06/02/14 199,000.00 199,000.00 199,000.00 195,788.00 (3,212.00)Water Filler 7.05% 7.05% $100,000.00 FHLB 6.28%CALLABLE John G Kinnard 06/11/98 10/02/02 100,578.13 100.578.13 100,578.13 99,531.00 (1,047.13)Water Filter 6.12% 6.00% $100,000.00 FED HOME LOAN MORT CORP John G Kinnard 06/11/98 06/09/14 100,000.00 100.000.00 100,000.00 97,375.00 (2,625.00)Water Filter 7.40% 7.40% $100,000.00 FED HOME LOAN BANK John G Kinnard 07/08/98 07/08/02 100.000.00 100,000.00 100.000.00 99.406.00 (594.00)Water Filler 6.03% 6.03% $100,000.00 FED HOME LOAN BANK John G Kinnard 08/05/98 08/05/02 100,000.00 100,000.00 100,000.00 99,344.00 (656.00)Water Filter 6.03% 6.03% City of St Anthony Investment Summary as of 11/30/00 Original Book Accrd Inl Net Book Market Unrealized Account Yield to Par Description Broker Purchase Maturity Cost Value (Princ Ret) Value Value Gain(Loss) Name Maturity(1) Call(1) $1,200,000.00 FHLB CALLABLE 6.00% John GKinnard 10/21/98 09/10/18 307,538.40 307,538.40 23,482.53 331,020.93 303,264.00 (27,756.93)Water Filter 6.97% 6.00% $500,000.00 FHLB CALLABLE 6.00% John GKinnard 10/29/98 08/20/18 128,730.00 128,730.00 9.721.28 138.451,28 127,555.00 (10,896.28)Water Filter 6.96% 6.00% $90,000.00 GREENWOOD TRUST/CERT OF DEPOSIT John G Kinnard 10106/94 10/12/01 90,000.00 90,000.00 90,000.00 90,000.00 0.00 Water Filter 7.00% 7.00% $44,000.00 CONSECO BANK CERT OF DEPOSIT John G Kinnard 11/01/00 05101/02 44,000.00 44,000.00 44,000.00 44,000.00 0.00 Water Filler 6.65% 6.65% $43,000.00 FICO FED STRIP SERIES 1 John G Kinnard 11/09194 05/11/02 24,781.96 24,781.96 12,486.69 37,268.65 39,317.05 2,048.40 Water Filler 7.50% 7.50% $550.000.00 FNMA MEDIUM TERM NOTE 7.95% John Kinnard 11/24/99 06/22/18 129.228.00 129,228.00 21,014.09 150,242.09 141,102.50 (9,139.59)Water Filler 7.84% HRA $1,504,358.08 Money Market-Firslar 1.504,358.08 1,504,358.08 1,504,358.08 1,504,358.08 0.00 5.25% 5.25% $429,083.94 Money Market-Dain Acct 2028 429.083.94 429,083.94 429,083.94 429,083.94 0.00 6.07% 6.07% $13,807.58 Money Market-41A Acct 0003 13,807.58 13.807.58 13,807.58 13,807.58 0.00 6.35% 6.35% $1,048.26 Money Markel-4M-Acct 0002 1,048.26 1,048.26 1.048.26 1.048.26 0.00 6.08% 6.08% $24.680.46 Money Market-MSDW-Acct 82836 24,680.46 24,680.46 24,680.46 24,680.46 0.00 $203,854.52 Money Market-Dain 2868 203,854.52 203,854.52 203,854.52 203.854.52 0.00 5.25% 5.25% $33,819.69 Money Markel-Dain Acct 9150 33,819.69 33,819.69 33,819.69 33,819.69 0.00 5.25% 5.25% $3,686.69 Money Markel-JG Kinnard-Acct 13128279 3,686.69 3,686.69 3,686.69 3,686.69 0.00 5.57% 5.57% $17,127,172.22 Total $12,183,302.07 $12.014,523.35 $95,065.14 $12,109,589.49 $11,920,707.65 ($198,880.84) Percent of Net Book Value 1.56% Average Yield 6.74% 6.65% (1)at purchase dale N:\Minnsota\St.Anthony\Invest Review\]Inveslmenls sorted by broker and purch date.xls]Sheell