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HomeMy WebLinkAboutCC PACKET 10282003 Meeting Sheet IIIIII VIII VIII VIII VIII VIII IIII IIII 102999 Box: 29 Folder: CC PACKETS 2001-2004 Document: CC PACKET 10282003 1 CITY OF ST. ANTHONY Our mission is to be a progressive and livable community, a walkable village, which is safe and secure. CITY COUNCIL MEETING AGENDA October 28, 2003 7:00 PM Council Chambers Call to Order. Pledge of Allegiance. Roll Call. Consideration, Discussion, and Possible Action on All of the Following Items: 1. Approval of the October 28, 2003 City Council Meeting Agenda. Action requested. 11. Proclamations and Recognitions. Ill. Community Forum. Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, state their name and address for the Clerk's record and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct that the matter be scheduled on an upcoming agenda. IV. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve October 14, 2003 Council meeting minutes. (pp. 1 - 16) B. Licenses and permits - none. C. Claims. (pp. 17 - 20) D. Ordinance 2003-013, re: Heating licenses (2"d reading). (pp. 21) E. Ordinance 2003-014, re: Council meetings (2nd reading). (pp. 22) F. Resolution 03-095, re: 2004 street improvement project- receive plans and specifications and approve advertisement for bids. (p. 23) G. Resolution 03-096, re: Changes to Flexible Benefit Plan. (pp. 24 1- 25) V. Public Hearings - None. CITY OF ST. ANTHONY Our mission is to be a progressive and livable community, a walkable village, which is safe and secure. CITY COUNCIL MEETING AGENDA October 28, 2003 7:00 PM Council Chambers Call to Order. Pledge of Allegiance. Roll Call. Consideration, Discussion, and Possible Action on All of the Following Items: I. Approval of the October 28, 2003 City Council Meeting Agenda. Action requested. II. Proclamations and Recognitions. III. Community Forum. Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, state their name and address for the Clerk's record and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct that the matter be scheduled on an upcoming agenda. IV. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. -Approve October 14, 2003 Council meeting minutes. (pp. 1 - 16) B. Licenses and permits - none. C. Claims. (pp. 17 - 20) D. Ordinance 2003-013, re: Heating licenses (2°d reading). (pp. 21) E. Ordinance 2003-014, re: Council meetings (2nd reading). (pp. 22) F. Resolution 03-095, re: 2004 street improvement project- receive plans and specifications and approve advertisement for bids. (p. 23) G. Resolution 03-096, re: Changes to Flexible Benefit Plan. (pp. 24 1-25) V. Public Hearings - None. A Page 2 VI. Reports From Commissions and Staff. A. Kathy Anderson, a representative of Congressman Sabo, will be present. B. Lynette Wittsack, representing the Metropolitan Council, will be present. C. Planning Commission meeting -October 21, 2003. 1. Resolution 03-093, re: Autumn Woods II, LLP, 2534, 2538, 2542, 2546, and 2548 Kenzie Terrace; request amendment to Planned Unit Development. Action requested. (pp. 26 -48) 2. Resolution 03-094, re: St. Anthony Shopping Center, LLC, 2900 Pentagon Drive; request amendment to Comprehensive Sign Plan. Action Requested. (pp. 49 - 52) VII. General Policy Business of the Council. A. Documents relating to the Agreement with Pratt-Ordway (Apache. redevelopment)will either be handed out at the meeting or placed in Council's mail boxes prior to the meeting. City Attorney, Jerry Gilligan, will be present. Action requested. B. Resolution 03-091, re: Fund transfer for Public Facilities Project. Action requested. (pp. 53 - 55) VIII. Reports From City Manager and Councilmembers. (p. 56) IX. Information and Announcements. X. Miscellaneous Informational Documents. XI. Adjournment. 01 City Council Regular Meeting Minutes October 14, 2003 Page 1 1 CITY OF ST. ANTHONY DRAFT 2 3 CITY COUNCIL REGULAR MEETING MINUTES 4 5 OCTOBER 14, 2003 6 7 CALL TO ORDER. 8 Mayor Hodson called the meeting to order at 7:03 p.m. 9 10 PLEDGE OF ALLEGIANCE. 11 Mayor Hodson invited the Council and audience to join him in the Pledge of Allegiance. 12 13 ROLL CALL. 14 Present: Mayor Hodson; Councilmembers Horst, Sparks, Thuesen, and Faust. 15 Absent: None. 16 Also Present: City Manager Mike Morrison. 17 18 CONSIDERATION,DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 19 ITEMS. 20 21 I. APPROVAL OF OCTOBER 14, 2003, CITY COUNCIL MEETING AGENDA. 22 Motion by Councilmember Sparks to approve the City Council Meeting Agenda of October 14, 23 2003. 24 25 Motion carried unanimously. 26 27 II. PROCLAMATIONS AND RECOGNITIONS. 28 None. 29 30 III. COMMUNITY FORUM. 31 Sara Berg, 2403 —33'd Avenue NE, stated she wished to address Council regarding the 33'd and 32 Stinson housing project. She noted she had already sent a letter to the City Manager regarding 33 the project, as she was concerned the four townhouse units on two City lots contained too many 34 bedrooms, had no garages, had no basements and only four parking spots were proposed. She 35 indicated, in her opinion, traffic would be increased in the area and she felt building the 36 townhomes as proposed would lower the value of her home. She asked if the City Manager had 37 expressed concern to the Urban League and Paul Ostrow. 38 39 Ms. Berg asked that Council take a formal stand expressing its concern regarding how the 40 proposed townhome units would affect the quality of life in the surrounding area. She stated she 41 had been a social worker for 20 years and knew what problems this type of housing would bring 42 to the community. 43 44 Michael Gondek, 2901 St. Anthony Boulevard, stated he had called the City the previous week 45 to find out when work sessions were held and where the times were posted. He indicated he was 46 told the meetings were not held any longer; however, a special meeting had taken place that 47 same week. He suggested the meeting times should be posted, along with the agendas, as City Council Regular Meeting Minutes 02 October 14, 2003 Page 2 1 important business was conducted at those meetings and they were to be open to the entire 2 community. Mayor Hodson asked City Manager Mornson if it were possible to put the meeting 3 times and agendas on the City's website. Mayor Hodson added the meeting times were posted at 4 thee locations throughout the City. 5 6 Nancy Anderson, 3329 Skycroft Circle, stated she had recently talked with one of the Council 7 members regarding the public housing complex proposed on 33`d and Stinson. She noted she had 8 heard about the complex from her parents, as they were upset it was to be built near their home. 9 She indicated she was involved with the Northeast Minneapolis/St. Anthony Joint Task Force. 10 She stated she and other members of the Task Force had been requesting residents sign their 11 petition and noted, at this time, over 200 signatures had been obtained. Ms. Anderson presented 12 the list of those signing the petition, along with the areas in which they resided, to Council. 13 14 Ms. Anderson stated the most common response she received was an immediate willingness to 15 sign the petition. She added people wanted to make sure the petition was not opposed to new 16 residents who had low incomes or were a minority but because the proposed units signified too 17 much crowding in too little space. 18 19 Ms. Anderson noted the plan was to obtain 500 signatures, as the Task Force had been told that 20 was the number that would indicate there was a conviction regarding the situation. 21 22 Ms. Anderson stated Mayor Hodson said he was a businessman and not a politician and his 23 residents/shareholders were upset about this project. She discussed the affected property and 24 indicated it had been vacant for three years. She noted the land market value was listed at 25 $40,400 and the building market value at $52,600; however, the listing price was $150,000, 26 which interested developers felt was too high. She indicated the Minnesota Public Housing 27 Authority had agreed to the listing price, however, and would be spending approximately 28 $175,000 by the time they had the property ready for use. 29 30 Mayor Hodson indicated he felt it was critical the residents had an opportunity to voice their 31 concerns. He noted Council did not have the ability to dictate to Minneapolis what they could or 32 could not do and its ordinances were different than the ordinances of the City of St. Anthony. 33 He added the crucial issue was that this project was in an area adjacent to the City and the 34 residents of St. Anthony had concerns regarding such issues as density and traffic. 35 36 Mayor Hodson thanked Ms. Anderson for working toward allowing residents to express their 37 concerns. He added, even though the City of St. Anthony did not have any say regarding what 38 happened in Minneapolis, it would help if the City's residents gave a voice to this issue. 39 40 Mayor Hodson displayed a flyer that had been created using the City's logo, which also included 41 the names of Mayor Hodson and City councilmembers. He noted Council could not endorse the 42 flyer, yet it.appeared Council had endorsed it. He indicated the flyer had been referred to the 43 City's legal department, as it put Council in a compromising position. 44 45 Ms. Anderson stated she understood how there might be a problem with using the logo; 46 however,Mayor Hodson had given her permission to use his name and the names of 47 councilmembers, along with their phone numbers. Mayor Hodson responded it was acceptable 03 City Council Regular Meeting Minutes October 14, 2003 Page 3 1 to use their names and include the phone numbers; however, it was not acceptable to make it 2 appear as if Council were endorsing it. 3 4 Ms. Anderson asked if it would be correct to state Council or Mayor Hodson could be contacted 5 with any concerns and comments. Mayor Hodson replied that would be acceptable. 6 7 Councilmember Thuesen indicated residents had asked him when Council had endorsed this 8 petition. 9 10 IV. CONSENT AGENDA. 11 A. Approve September 23, 2003, Council meeting minutes. 12 Approve October 2, 2003, Special Council meeting minutes. 13 B. Consider licenses and permits. 14 C. Consider payment of claims. 15 D. Consider Ordinance 2003-012, re: Water/sewer connection fees Q d reading). 16 17 Motion by Councilmember Thuesen to approve the Consent Agenda items. 18 19 Motion carried unanimously. 20 21 V. PUBLIC HEARINGS. 22 None. 23 24 VI. REPORTS FROM COMMISSIONS AND STAFF. 25 A. Northwest Youth and Family Services presentation. 26 Rachel Cain and Jerry Hromatka represented the Northwest Youth and Family Services. Ms. 27 Cain noted Executive Director Kay Andrews was ill and unable to attend. Ms. Cain added she 28 was the mental health manager at Northwest Youth and Family Services. 29 30 Ms. Cain gave a brief history of the Service and noted it was funded by a grass roots effort of 31 area communities, which included the City of St. Anthony. She indicated Northwest Youth and 32 Family Services had started with two employees and had grown to 27 full-time staff, three part- 33 time staff and many volunteers. She added they served over 5,000 individuals annually with a 34 mission to prepare youth and families for healthy lives. 35 36 Ms. Cain indicated the services provided by the Northwest Youth and Family Services were 37 mental health counseling, therapy youth diversion, senior chore services, youth run businesses 38 and community social work. She gave information regarding each service and listed the types of 39 problems addressed by Northwest Youth and Family Services. She noted staff was available to 40 give talks about various issues within the community, such as depression, dealing with divorce, 41 dealing with stress, etc. 42 43 Ms. Cain discussed the family community support services provided and indicated the involved 44 staff person went into the homes of families that had a child with severe emotional disturbances 45 and worked with both the child and parents. 46 City Council Regular Meeting Minutes 04 October 14, 2003 Page 4 1 Mr. Hromatka discussed the youth diversion service as it related to a variety of youth. He stated 2 a commitment had been made to stay with this service, even though there were budget concerns. 3 4 Mr. Hromatka indicated the thrift store in Mounds View was an example of the youth-run 5 business program. He noted the thrift store served those"who need a deal and those looking for 6 a deal." He explained the youth involved actually ran the store as part of the program and it was 7 good for building confidence and learning to work with the public. He added it was a place for 8 "kids to grow into,"as the newer participants wanted to be like those who had been involved for 9 a longer time. 10 11 Mr. Hromatka stated the senior chore services provided services for elderly residents so they 12 could live in their homes. He added some minor home repairs were also done. He explained the 13 youth and seniors were put together and then Northwest Youth and Family Services backed out 14 of the relationship. He noted some of the relationships between the young people and seniors 15 lasted a long time. 16 17 Mr. Hromatka explained that community social work was a program that received referrals and 18 basic services were provided so children had home issues solved, parents who needed jobs 19 received help, etc. 20 21 Mr. Hromatka noted Northwest Youth and Family Services had relationships with nine cities, 22 which provided stability and forced them to become good partners with everyone in the 23 community. He indicated the majority of revenues went into the programs, with overhead 24 running approximately 15%. He added there was also revenue obtained from the building 25 operation, as years ago the Board had made the decision to purchase the building. He noted that 26 purchase brought in revenue and also gave them a place to work. 27 28 Councilmember Faust stated he knew a lot of seniors in the City who needed help with raking. 29 Mr. Hromatka suggested the seniors call (651) 486-3808 and ask for the senior chore program. 30 He also noted the website was nyfs.org. He explained the seniors would need to fill out an 31 application and Northwest Youth and Family Services would look for kids within walking 32 distance. 33 34 Councilmember Sparks suggested the City put a link to Northwest Youth and Family Services on 35 its website. 36 37 38 Councilmember Sparks thanked Mr. Hromatka for the help he had given St. Anthony. 39 40 Councilmember Thuesen stated, as a current councilmember representative, he knew this group 41 was hardworking and trying to create a lot of magic with very little money. 42 43 Ms. Cain announced the Northwest Youth and Family Services annual fall gala,which was held 44 to raise cash. She noted the event was called Monster Mash and would be held at Bandana 45 Square on October 24, 2003. 46 47 B. Clarence Ranallo reporting on the North Suburban Cable Commission. 05 City Council Regular Meeting Minutes October 14, 2003 Page 5 1 Clarence Ranallo,North Suburban Cable Commission, noted the top item to report was the 2 North Suburban Access Corporation was suing Comcast. He explained,when cable first started, 3 the ten cities formed a commission asking the cable companies to pay a franchise fee for being 4 allowed to use City property and access to residents. He added the franchise fee had been quite 5 successful and was determined by the number of subscribers. He indicated the City had obtained 6 approximately$250,000 from franchise fees throughout the years. 7 8 Mr. Ranallo explained the reason for the fee was so money could be used for cable-related items, 9 such as all of the cable equipment in the Council Chambers. He added operating said equipment 10 was a tough job for one person and the point had been reached where one person could not 11 handle it alone. 12 13 Mr. Ranallo stated the lawsuit came about because the Internet came along and hooked up with 14 cable. He added, due to FCC comments, the cable companies quit paying the franchise fee; 15 therefore, the Commission began drawing down on their line of credit. He indicated Comcast 16 was now suing the City, commissioners and all who were involved in the draw down. He noted 17 the money from the draw down had been placed in an escrow fund. 18 19 Mr. Ranallo indicated the Access Corporation had provided many services in many cities, such 20 as the Village Fest parade, concerts, football games, basketball games, various programs, 21 Council meetings and School Board meetings. He added a video club in the middle school had 22 been started by one of the residents, which met every other Wednesday morning for students 23 who were interested. He stated there was also interest in getting high school students involved. 24 25 Mr. Ranallo stated volunteers were being sought from the adult population. He noted two young 26 people who had begun by running cameras were now working at radio stations. He added many 27 people were watching Council meetings and that was a good way to spread large amounts of 28 information. 29 30 Mr. Ranallo indicated that many residents did not understand that the hook up for the community 31 channels on cable was free, adding there was no installation charge or monthly fee. 32 33 Mr. Ranallo stated high definition and digital already was in use. He noted the City would not 34 require this equipment for approximately four to six years and,when it was needed, the money 35 received from the Commission should cover the costs. He asked if that money was kept in a 36 separate fund. 37 38 Mr. Ranallo suggested the City might need to hire a technician to address the current audio 39 equipment problems. 40 41 Councilmember Faust asked if Mr. Ranallo knew how many residents were hooked up to cable. 42 Mr. Ranallo responded 60% to 70% of the residents were currently using cable and the number 43 was increasing. He added Council would be surprised at how many people were watching the 44 Council replays and were well aware of what Council was doing because of cable. 45 46 Mayor Hodson thanked Mr. Ranallo for accepting the position at the Cable Commission. 47 06 City Council Regular Meeting Minutes October 14, 2003 Page 6 1 Mayor Hodson asked if residents had the opportunity to go through the training, as well as 2 students. Mr. Ranallo responded absolutely. He added residents needed to "make contact,.sigi, 3 up and come down and the training will be free." He noted it was "lots of fun." 4 5 VII. GENERAL POLICY BUSINESS OF THE COUNCIL. 6 A. Resolution 03-086, re: Award bid for construction of a Public Works facility. 7 Gary Benson, Kraus-Anderson Construction Company,noted he was the construction manager 8 for the public facilities building projects. 9 10 Mr. Benson stated Council had approved the budgets for the two projects in May of 2003 and 11 design work went forward. He noted early bids on both projects for Bid Package 1 were taken in 12 August of 2003 and that work was well under way. He explained Bid Package 1 included items 13 such as utilities and earthwork. He indicated the balance of the building had subsequently been 14 put out for bids. 15 16 Mr. Benson noted the fire station had been bid on September 23, 2003, and the public works 17 building on September 25, 2003. He indicated 88 bids had been received on 22 divisions of 18 work for the public works building and 77 individual bids on 18 trade divisions had been 19 received for the fire station. 20 21 Mr. Benson indicated a large amount of unsuitable and contaminated soil had been encountered 22 at the public works site, which had generated an unexpected cost burden that was not within the 23 budget. He stated Resolution 03-086 recommended awarding the bids, along with a number of 24 deduct alternates, to the lowest responsible bidder. 25 26 Motion by Councilmember Thuesen to adopt Resolution 03-086 relating to construction of a 27 public works facility, awarding the bid for Bid Package No. 2 to the lowest responsible bidder 28 for each Bid Division. 29 30 Discussion: 31 32 Councilmember Horst asked if this only applied to the public works building and if this was the 33 building that came in on budget but had the additional needed soil correction. 34 35 Jeff Oertel, Oertel Architects, noted he brought a few graphic illustrations of the building and 36 site. He indicated the building had not changed much from the residents' point of view. He 37 explained the soil problems were major and would cost approximately$150,000 to correct; 38 consequently, virtually all of the deduct alternates had to be used, along with a few other items. 39 He cited purchasing a standard grade of hardware instead of the highest grade as an example of 40 cost-saving measures. 41 42 Councilmember Horst asked if the deduct alternate used had eliminated the storage area. Mr. 43 Oertel responded that was an issue for discussion. He noted the building's north addition was 44 equivalent to $150,000 in cost, which was approximately equal to the cost of soil correction; 45 therefore, that addition was the deduct alternate chosen. He added shops, storage,police 46 impound area, etc., were located in that addition. 47 City Council Regular Meeting Minutes 07 October 14, 2003 Page 7 1 Councilmember Sparks asked if it was correct to say that addition was currently not part of the 2 plan. Mr. Oertel responded that was correct. 3 4 Councilmember Thuesen asked if the addition could be added on without great problems if, in 5 the future, the City decided the square footage was necessary. Mr. Oertel responded it could and 6 the intent was to set it up so at any given time the addition could be built without any serious 7 issues. 8 9 Councilmember Horst asked if this plan assumed the current facility would be torn down.. Mr. 10 Oertel responded the ability to consider reusing a share of it should be considered. He indicated 11 a tale end of the building was retained, according to the base bids, and he felt retaining a bit 12 more of it should be considered, as he felt the budget could still be met. 13 14 Councilmember Horst stated he assumed no upgrades were planned for the exterior. Mr. Oertel 15 responded none were planned at this point. He noted a major upgrade had originally been 16 considered but that was no longer being planned. 17 18 Councilmember Horst asked if there was still a place for sand storage. Mr. Oertel replied it was 19 still a part of the project. 20 21 Councilmember Horst commented the City was getting what it sought without the storage on the 22 north side. 23 24 Councilmember Sparks noted it looked like that area was shop space and storage space. She 25 asked where the shop work would be done. Mr. Oertel responded it was hoped a part of the 26 existing building could be retained for shop space. He added some of the cities were using their 27 vehicle storage space for shop work. He indicated the lighting, ventilation, etc., would need to 28 be upgraded. 29 30 Councilmember Sparks asked if the employees would then need to go back to the old building 31 and work on a dirt floor. Mr. Oertel replied there would not be any dirt floors in the work areas. 32 He added it was likely most of the work done, especially in the winter, would be done in the new 33 building. 34 35 Councilmember Faust noted a sign shop had been planned for the eliminated area. He stated he 36 had been asking the City to put up more signs and wondered if it was wise to be"penny wise and 37 pound foolish"by eliminating the addition. He noted the addition would provide workspace for 38 both public works and the police department. He added the impound lot would be eliminated 39 and felt that would have been a secure area for chain-of-custody issues. He indicated the extra 40 $150,000 was an unforeseen problem and questioned if eliminating the space in the addition was 41 the right decision. He stated he was not convinced the City would receive the same output by 42 eliminating the addition to recapture the $150,000. He indicated the City would only get this 43 chance to do it right and added it would cost more than $150,000 if done at a later date. 44 45 Councilmember Thuesen stated he had initially thought it was wise to have the Public Works 46 Department and consultants decide where to shave $150,000 from the project. He agreed the 47 addition would cost more if it needed to be added in the future. He added City officials needed 08 City Council Regular Meeting Minutes October 14, 2003 Page 8 1 to get the most out of the dollars spent and cited the numerous criticisms that had been received 2 after the City Hall had been built. He indicated he was not convinced, over the long term, that it 3 was wise to eliminate the addition. He noted the extra$150,000 was due to needed soil 4 correction and not add-ons; therefore, he felt it was justified to consider keeping the addition as 5 part of the project. 6 7 Councilmember Horst asked if Package 3 would generate any additional surprises. Mr. Oertel 8 responded this was the last big package and the only remaining items were not biddable items. 9 He noted this basically was the project. 10 11 Councilmember Faust stated he would dig into his pockets and put the addition onto his home if 12 he were building a new house and the addition gave him needed space. He indicated there was a 13 lot of needed area in the shop areas and the secured area would also be of great value to the 14 Police Department. 15 16 Councilmember Horst asked if a fenced-in impound lot would still be located on the north side. 17 Mr. Oertel responded that would be where the squad cars were stored. He added the outside area 18 was secured by fencing. 19 20 Mayor Hodson asked Public Works Director Jay Hartman if he felt it was possible to eliminate 21 the space. Mr. Hartman responded he guessed they could do without it; however, eliminating the 22 space would have an impact on overall operations. He noted it would provide storage for the 23 maintenance facility,provide inside storage for squad cars and have an overall impact on the 24 public works operation. 25 26 Councilmember Faust asked if the squad cars would then need to be stored outside. Mr. 27 Hartman responded another place for storage would need to be found. 28 29 Councilmember Horst asked if the majority of the existing building would be torn down if the 30 storage facility were built. Mr. Hartman responded that was correct. 31 32 Mr. Oertel noted the original bid package planned the demolition of most of the old building; 33 however, if the addition was eliminated, a home would need to be found for the squad cars and 34 other equipment. He added the old building would not be needed if the City chose to keep the 35 northern addition. 36 37 Mr. Benson indicated the $150,000 problem was not because of a design issue but due to an 38 unforeseen soil problem. He stated the design probably would have been different had the soil 39 issue been known from the beginning. He noted the northern addition was easy to "chop off'; 40 however, he stated he was hearing it was an important program item. He asked if it was correct 41 to penalize the item because of an unforeseen problem. 42 43 Councilmember Faust indicated the City should go back to the design"that is right," as it would 44 work for the long term. He felt the additional $150,000 should be spent to provide the addition. 45 46 Councilmember Thuesen stated he was also prepared to support the additional $150,000 so the 47 addition could be kept. He felt it was a smart decision for the long term, even though painful for City Council Regular Meeting Minutes 09 October 14, 2003 Page 9 1 the short term. He noted it was currently,a tough time for taxpayers; however, he felt he should 2 support this. 3 4 Mayor Hodson asked City Manager Mornson about the bids he had mentioned that came in 5 lower than expected and asked if some of those savings could help solve this problem. Mr. 6 Mornson responded sewer and water bonds were issued in March of 2003 for several sewer and 7 water projects. He stated the bids came in$220,000 under and those savings could be 8 transferred to Public Works, as Public Works ran the Sewer and Water Department. 9 10 Councilmember Horst asked about the City's total cost for this part of the project. Mr. Benson 11 responded the total project was $3.2 million and reminded Council $6.5 million had been 12 discussed when the project was first presented. He stated he was happy the project could be 13 completed at such a substantial savings and indicated support for the transferring of money 14 between projects. 15 16 Councilmember Sparks stated she was concerned that the addition had been eliminated because 17 it was the easiest to delete. She asked if something other than the addition should have been 18 deleted. Mr. Benson responded the cutting of the north wing was an approved deduct. He noted 19 a rebid and redesign would be needed if$150,000 were to be eliminated throughout the rest of 20 the design. He added other things had been considered; however, a rebid would have been in 21 order to make those changes. 22 23 Councilmember Horst noted there was a motion and a second to adopt Resolution 03-086. He 24 asked Mr. Mornson how he could amend the motion so the additional $150,000 would be 25 included. Mr. Mornson replied the resolution could be approved with alternate deduct 10, which 26 would add the 4,300 square feet back into the project. He noted a second motion could be made 27 to transfer the funds from the sewer and water bonds or a resolution could be prepared in the 28 staff report from the Finance Director for the October 28, 2003, meeting. He added it must 29 appear in the minutes in some fashion. 30 31 Councilmember Horst indicated he withdrew his amendment to add the $150,000 and would like 32 a separate resolution written for the next Council meeting. 33 34 Councilmember Sparks asked if the resolution awarding the bids should be approved at the 35 present meeting. Mr. Mornson replied he thought it should, as that would enable work to begin. 36 37 Councilmember Faust suggested two resolutions be passed: one adding alternate deduct 10 back 38 to the resolution awarding the bids and a resolution accepting transfer of the funds to be passed 39 in two weeks. 40 41 Motion by Councilmember Horst to amend Resolution 03-086 to remove acceptance of alternate 42 deduct 10, as it should stay in the resolution. 43 44 Councilmember Thuesen accepted the friendly amendment. 45 46 Motion carried unanimously. 47 10 City Council Regular Meeting Minutes October 14, 2003 Page 10 1 B. Resolution 03-087, re: Reject bids for construction of a Fire Station facility. 2 Mr. Benson noted the BP-2 bids, even with deduct alternates 6 and 7, for the Fire Station came 3 in at an amount that caused the construction budget to be exceeded by nearly 20%; therefore, it 4 was recommended the Fire Station bids be rejected and the project be rebid in order to meet the 5 approved construction amount of$1.7 million. He added the project team, including Kraus- 6 Anderson, Oertel Architects and City staff, had been working diligently to reduce areas of the 7 building, which would ultimately result in meeting the approved budget. He indicated the rebid 8 for the Fire Station would take place sometime in January of 2004. 9 10 Motion by Councilmember Sparks to adopt Resolution 03-087 relating to construction of a fire 11 station, rejecting any and all bids received for Bid Package No. 2. 12 13 Councilmember Horst asked if Mr. Benson felt the redesign would be ready to rebid in January 14 "in a better climate." He also asked when construction would begin. Mr. Oertel responded there 15 were advantages to rebidding in January. He indicated redesigning was needed, as the bids were 16 significantly higher than the budget. He noted the redesign would incorporate a square-footage 17 deduction with the result being a one-story building instead of two stories. He added those 18 changes would mean heating expenses would also be reduced. 19 20 Mr. Oertel stated it was a key time to bid, as people were looking forward to spring; therefore, if 21 a good bid was received, work could begin in the spring. 22 23 Councilmember Horst stated he assumed the message was received from the last work session 24 that the design needed to be an attractive centerpiece for the community. Mr. Oertel replied the 25 image was virtually identical to the two-story scheme. He noted, by removing the second floor, 26 two stairs, the elevator and high electrical costs had been eliminated. 27 28 Councilmember Horst asked if there was still adequate training room. Mr. Oertel responded 29 downsizing had taken place in that area; however,he still felt the scheme was workable. He 30 added the third bay was so important to staff that they were willing to sacrifice some of the 31 creature comfort areas to keep it. 32 33 Councilmember Horst asked if Council would get another look at the plan before it was rebid. 34 Mr. Oertel responded Council would see it one or two more times. 35 36 Councilmember Faust stated he appreciated the team effort to accommodate the community's 37 needs while monitoring the costs. He asked for a time line and if the plan was for a January/ 38 February bid. Mr. Oertel responded the plan would be solidified over the next two to three 39 weeks, at which time the redesign would be completed. He stated bids would be put out.in 40 January of 2004 and due in February of 2004. Mr. Benson added construction should begin in 41 April of 2004 and be completed around November of 2004. 42 43 Councilmember Faust stated he was concerned the project was falling behind because of the 44 rebid. 45 46 Mayor Hodson indicated the original completion date was June of 2004 and now it was set for 47 November of 2004, which was only a difference of five months. City Council Regular Meeting Minutes 11 October 14, 2003 Page 11 1 Motion carried unanimously. 2 3 C. Resolution 03-090, re: Endorsement of ISD#282 Referendum. 4 City Manager Mornson noted this resolution was prepared by Councilmember Jerry Faust in 5 support of the St. Anthony School District#282 Levy Referendum, which would be held as part 6 of the November 4, 2003, local general election. He indicated the referendum was to address 7 financial challenges being experienced by the School District relating to ongoing school 8 operations. 9 10 Mr. Mornson explained representatives of the School Board met with the City Council on two 11 occasions to discuss the need for this referendum. He stated Council recognized the important 12 role that the community played in helping the school environment and its on-going operations 13 and noted the numerous successful partnerships already existing between the City and School 14 District. 15 16 Mr. Mornson indicated the referendum was a three-part question that would allow the revenue to 17 be used for technology and curriculum improvements, as well as maintain student programs and 18 services. 19 20 Councilmember Sparks asked Councilmember Faust to read the resolution, which he did. 21 22 Motion by Councilmember Faust to adopt Resolution 03-090 supporting the St. Anthony/New 23 Brighton School District#282 Levy Referendum. 24 25 Discussion: 26 27 Councilmember Faust noted this was the first time the City Council had endorsed a levy 28 referendum. He added the St. Anthony Chamber of Commerce had also endorsed the 29 referendum, which was also a first. 30 31 Motion carried unanimously. 32 33 D. Resolution 03-088, re: Community Services funding. 34 It was noted Finance Director Larson was asked to complete an analysis to determine the cost of 35 the City supporting the $54,000 Community Services levy versus the present cost of the School 36 District's levy. 37 38 A memo was provided from Mr. Larson indicating it was his understanding that effective July 1, 39 2004, the school could no longer levy the cost of Community Services and the School Board had 40 asked the City to absorb the levy. He added the question was asked"if the school reduced its 41 levy by$54,000 and the City increased its levy by$54,000, would the cost be the same to the 42 residents?" He explained the result was as follows,based on 2003 collectible taxes: a$200,000 43 St. Anthony home would realize an annual increase of$5.20. 44 45 Mr. Larson stated the City could not absorb this amount into its budget until January of 2005 46 because of strict levy limits in 2004. He noted this equated to a funding gap of$27,000 for one- 47 half of the year 2004. City Council Regular Meeting Minutes 12 October 14, 2003 Page 12 1 Mr. Mornson stated it was recommended the option to appropriate funds from the Tires Plus 2 Building Fund would be the most prudent financial alternative if Council opted to fund the gap. 3 He noted the remaining balance of the fund as of June 30, 2004, would be approximately 4 $316,108. 5 6 Mayor Hodson noted the school district did not have the ability to levy for this cost; however, 7 the City did have the ability to fund it. He indicated it was going from one portion-of the tax 8 statement to another. 9 10 Councilmember Thuesen noted it was highly unusual that this type of funding came from the 11 School District, as many of these programs were usually funded through city park and recreation 12 departments. 13 14 Motion by Councilmember Sparks to adopt Resolution 03-088 relating to Community Services 15 and authorizing that$27,000 be transferred from the Tires Plus Building Fund to fund the 2004 16 Community Services deficit. 17 18 Discussion: 19 20 Councilmember Faust stated the City and Community Services had combined efforts to get the 21 best for the dollar. He added the City was filling the gap and being judicious in its cooperation 22 with the School and Community Services. 23 24 Councilmember Thuesen indicated the same people were being served, even though the funding 25 was coming from a different source. He noted the City would need to "get a grip" on how this 26 would work in the long term. 27 28 Motion carried unanimously. 29 30 E. Ordinance 2003-013, re: Heating,licenses (1"readina). 31 It was noted, effective July 1, 2003, the State of Minnesota required all HVAC contractors to 32 have a bond in the amount of$25,000 filed with the State of Minnesota before being issued a 33 license or permit; therefore, the City must add Minnesota State Statute 326.992 (bond 34 requirement) to the City Ordinance, Section 615.06, Other License Fees. 35 36 Motion by Councilmember Faust to approve First Reading of Ordinance 2003-013 relating to 37 heating licenses, amending Section 615.06 of the St. Anthony Code by adding Minnesota State 38 Statute 326.992. 39 40 Discussion: 41 42 City Manager Mornson noted this was really not a change of the pricing but a change in State 43 law. He explained the letter from the State basically stated that effective July 1, 2003, anyone 44 who installed gas piping, heating, ventilation, cooling, air conditioning, fuel burning or 45 refrigeration (G/HVACR) equipment was required to post a$25,000 bond and file with the 46 Department of Administration,Building Codes and Standards Division, for the benefit of 47 persons suffering financial loss by reason of the contractor's failure to comply with the City Council Regular Meeting Minutes 13 October 14, 2003 Page 13 1 requirements of the State Mechanical Code. He noted this was an act of cleaning up the 2 ordinance by referencing the State statute. 3 4 Motion carried unanimously. 5 6 F. Ordinance 2003-014, re: Council meetings (l"readin�. 7 It was noted this proposed ordinance change deleted the portion stating the second Council 8 meeting of the month would be considered a work session, as both monthly meetings were 9 currently regular Council meetings. 10 11 Motion by Councilmember Sparks to approve First Reading of Ordinance 2003-014 relating to 12 regular Council meetings; amending Section 200.01, subd. 1, of the St. Anthony Code. 13 14 Discussion: 15 16 Mr. Mornson noted this deletion was a result of staff's review of the ordinances. He explained a 17 change had been made three or four years ago by Council indicating it would have two meetings, 18 no work sessions and the second meeting would be a work session. He stated Council had gone 19 back to the schedule of two meetings per month with extra work sessions. He indicated this 20 change was made to reflect how Council was currently operating. 21 22 Motion carried unanimously. 23 24 VIII. REPORTS FROM CITY MANAGER AND COUNCILMEMBERS. 25 A. Quarterly Pro egr ss Report on 2003 Goals. 26 City Manager Mornson reported on the following goals for 2003: 27 Redevelopment of Apache Center Area Property—Public hearings were held in 28 September, PUD approved for commercial on September 23, Environment Assessment 29 Worksheet completed, Term Sheet approved and TIF Plan approved. Mr. Mornson noted 30 the Development Agreement would be presented at the October 28 meeting. Target 31 completion date: October of 2007. 32 ■ Development of Public Facilities Plan—Groundbreaking was September 9. Mr. Mornson 33 indicated a great interest rate had been obtained, even though bids came in higher than 34 anticipated. Target completion date: May of 2004. 35 ■ Preparation of Option to Redevelop Stonehouse Property—Public hearing was held on 36 July 22 and groundbreaking was on September 16. Mr. Mornson stated closing would 37 take place on Thursday, October 16, and demolition would probably also happen the 38 same day. Target completion date: May of 2004. Councilmember Sparks asked if the 39 work in the parking lot was related to the sewer improvement. Mr. Mornson responded 40 most of it was; however, the contractor for the Stonehouse redevelopment was given the 41 ability to go in and abate the asbestos, which needed to be done before demolition could 42 take place. 43 ■ Development of plan for reduced state revenues—Hiring freeze was implemented and 44 expenditures were cut. Mr. Mornson noted four vacancies were currently not being 45 filled. Target completion date: August of 2003. 46 ■ Preparation of Plan for Infiltration and Inflow—Engineering update on May 27. Mr. 47 Mornson indicated this was on hold at the request of the Metropolitan Council. He stated City Council Regular Meeting Minutes 7 October 14, 2003 Page 14 1 the City had a lift station in desperate need of repair and the Met Council had placed the 2 City on hold until it had a mandate to do the infiltration. He noted the City was now so 3 far ahead of the Met Council that it wanted to use the City as an example. He added the 4 Met Council was considering providing some funding for the City. Target completion 5 date: Ongoing. 6 Enhancement of community involvement in critical City issues—Three public open 7 houses were held, three newsletters on task force were distributed and Mayor Hodson 8 gave his State of the City address. Target completion date: Ongoing. 9 10 Mr. Mornson also presented a proposal from LCC International to lease the City's water tower 11 site for a telecommunications facility. He stated the lease, as proposed, would be for a year term 12 with four options to renew. He noted the rent received by the City would be $1,350 per month 13 or$16,200 per year. 14 15 Mr. Morrison indicated the City had rejected this type of use of the tower in previous years due 16 to the low amount of revenue received. He added proposed monthly revenue in previous years 17 was $600 and Council did not want to clutter the water tower with telecommunication apparatus. 18 19 Mr. Mornson explained that cuts in state aid funding had caused staff to explore additional 20 revenue options to fund operations. He noted, if Council was interested in exploring this 21 revenue source, staff could enter into negotiations with this company or the company could 22 make a presentation to Council first and then enter into negotiations. 23 24 Mayor Hodson stated he would like to give staff direction to move forward with negotiations. 25 26 Councilmember Horst stated the discussion had been regarding the aesthetics and Council 27 should see what was being proposed before negotiations began. Councilmember Sparks agreed. 28 Mr. Mornson noted negotiations had already begun and staff was coming to Council for further 29 direction. 30 31 Councilmember Horst stated he was not opposed but wanted to understand what was being 32 considered. 33 34 Councilmember Thuesen stated he felt this was worth exploring, as dollars were not the only 35 benefit. He noted this would be a benefit to those with cell phones. 36 37 Councilmember Sparks asked if the residents on 33`d could be notified that this was being 38 considered. Mr. Mornson replied this issue did not need to go before the Planning Commission, 39 as it involved City property. He added a public hearing was not needed for the same reason; 40 however,he suggested the neighborhood could be notified. Councilmember Sparks agreed the 41 neighborhood should be notified. 42 43 Councilmember Faust stated"in a previous life"he had access to all of the leases for the towers 44 and this appeared to be approximately 35%higher than normal. He explained how the leases 45 were calculated. He suggested Mr. Mornson consider putting in the escalators,which was 46 typical in the contracts. He noted this was a valuable piece of property due to its elevation. 47 . 15 City Council Regular Meeting Minutes October 14, 2003 Page 15 1 Mayor Hodson indicated he agreed with the aesthetics concerns; however, electronics and 2 antennas had become smaller. 3 4 Mr. Momson indicated City staff, along with the Minneapolis Council president, was planning to 5 attend a Windom Park neighborhood meeting regarding concerns over some of the projects 6 taking place on the border. He noted two of the projects causing concern were the sewer and 7 water projects just completed and the Autumn Woods expansion. 8 9 Mr. Momson reported City staff,working with WSB, applied for two flood mitigation awards 10 for flood work that had been completed. He noted one project was Silver Point Park and the 11 other was the Harding Holding Pond. He stated WSB felt the City had a good chance of 12 receiving National and State awards being offered. He added the outcome would be known 13 sometime this coming winter. 14 15 Mr. Morrison handed out an Erosion Control Handbook for local roads. He noted the Harding 16 Holding Pond was referenced in the Handbook. 17 18 Councilmember Horst indicated he had attended a Board meeting of Community Services, which 19 had its first meeting the past week. He noted there was discussion regarding the cuts in State 20 funding in early childhood and the loss of the grandfather clause. He stated he was excited the 21 City had agreed to help handle expenses. 22 23 Councilmember Sparks stated she had attended the Parks Commission meeting the past evening 24 and the bulk of the meeting was spent discussing issues the Commissioners found unsatisfactory, 25 ranging from baseline to erosion problems. She added the Commissioners were trying to figure 26 out what would and would not be corrected. She noted the Parks Commission meetings would 27 be seen on cable soon. She noted the draft of the policy for future improvements was discussed, 28 which included conversation about how the School and City could work together to handle park 29 improvements. She added the Parks Commission also had some ideas regarding changing the 30 language. She indicated Council would see a redraft of the policy in the near future. 31 32 Mayor Hodson asked if Public Works Director Hartman had attended the Parks Commission 33 meeting. He added"no checks would be leaving St. Anthony"until the problems were 34 corrected. 35 36 Councilmember Thuesen stated he was happy to hear the Parks Commission meetings would be 37 on cable. He asked if any money came with the plaque if recognition was won from WSB. It 38 was noted there was a nominal amount of money involved. 39 40 Councilmember Thuesen noted this was the fourth year he had an opportunity to go to Wilshire 41 Park to talk about civics and government. He stated he was impressed with the youth and their 42 questions, as some were already"plugged.into"what was happening in their community and 43 around the world. 44 45 Councilmember Faust commented if the City received the award, it would obtain recognition 46 through the League of Minnesota Cities, which would be very helpful when the City was looking 47 for assistance. City Council Regular Meeting Minutes 16 October 14, 2003 Page 16 1 Councilmember Faust stated he attended a September 29, 2003, Sister City meeting. He added 2 the annual meeting was scheduled for November 9, 2003. He noted people were invited to 3 attend, as more people were needed to work with the Sister City. 4 5 Councilmember Faust noted Council met with the School District on September 30, 2003. He 6 indicated discussion had been about projects done collectively and the community that was 7 served. 8 9 Councilmember Faust stated Mayor Hodson, Mr. Mornson, John Shardlow and he had attended 10 the Livable Communities Advisory Committee meeting the past Friday. He noted the City had 11 applied for a$900,000 grant for the park located in the redevelopment. He indicated Mayor 12 Hodson had done an excellent job presenting the City's application and he felt the City had a 13 "working chance." He thanked Mayor Hodson for an outstanding presentation. 14 15 Mayor Hodson responded it was a team effort and another example of how working together 16 allowed the City's projects to be completed. He noted $900,000 was a significant amount of 17 money and$6 million to $7 million had also been brought into the City for flood protection. 18 19 Mayor Hodson stated he met with the new Wilshire Park teachers the past week to give them an 20 update of what was happening in the City. He indicated he asked the teachers if they were able 21 to find housing and the teachers replied they were not having problems locating housing. 22 23 . Mayor Hodson noted it was rumored the Chamber of Commerce would be working with the 24 developer on a Northwest Quadrant Gala Event. 25 26 Mr. Ranallo stated he would volunteer to help with the videotaping and audiotaping of the next 27 Council meetings. Mayor Hodson thanked Mr. Ranallo and asked him if he could identify a way 28 to help the problems being experienced, as they had been present for some time. 29 30 IX. INFORMATION AND ANNOUNCEMENTS. 31 None. 32 33 X. MISCELLANEOUS INFORMATIONAL DOCUMENTS. 34 None. 35 36 XI. ADJOURNMENT. 37 Mayor Hodson adjourned the meeting at 9:09 p.m. 38 39 Respectfully submitted, 40 41 42 Marjorie R. Jenkins 43 Timesaver Off Site Secretarial, Inc. 44 45 Mayor 46 ATTEST: 47 City Clerk ACS FINANCIAL SYSTEM ST. ANTHONY VILLAGE 10/22/2003 12: Check Register GL540R-VO6.55 PAGE 1 BANK VENDOR CHECK# DATE AMOUNT FIRS BREMER BANK NA 008964 ACCLAIM BENEFITS 21068 10/29/03 60.00 007252 ALBRECHT 21069 10/29/03 55.75 008621 ALLIANCE MECHANICAL 21070 10/29/03 1,160.00 _ 008255 _AVAYA, INC. 21071 10/29/03 29.32 000320 BEISSWENGER APPLIANCE 21072 10/29/03 0.85 002380 CENTERPOINT ENERGY MINNE 21073 10/29/03 201.08 008950 COMCAST 21074 10/29/03 4.69 000741 CONNELLY ELECTRONICS 21075 10/29/03 1,267.23 000785 DALCO 21076 10/29/03 572.99 000800 DAVIES WATER EQUIP CO. 21077 10/29/03 125.26 008834 DEMSEY'S STUMP SERVICE 21078 10/29/03 40.00 008429 DEPARTMENT OF PUBLIC: SAF 21079 10/29/03 510.00 000807 DIAMOND VOGEL PAINTS 21080 10/29/03 180.52 007371 DISCOUNT STEEL, INC. 21081 10/29/03 5.46 .00001 DONALDSON/LAURIE 21082 10/29/03 20.39 008840 ENTRUST IT 21083 10/29/03 900.00 008153 FILTERFRSH 21084 10/29/03 30.74 008363 FIREHOUSE MAGAZINE 21085 10/29/03 30.00 008647 FRATTALLONE'S HARDWARE 21086 10/29/03 38.53 001030 G & K SERVICES INC 21087 10/29/03 450.56 001420 HAWKINS WATER TREATMENT 21088 10/29/03 421.34 008944 HENN CNTY INFO TECH DEPT 21089 10/29/03 541.04 008376 HENNEPIN CNTY SHERIFF'S 21090 10/29/03 251.21 008252 HOME DEPOT-GECF 21091 10/29/03 210.45 008891 INTER-TEL TECHNOLOGIES 21092 10/29/03 1,200.68 002040 LILLIE SUBURBAN NEWSPAPE 21093 10/29/03 924.41 .00002 LITTLE FALLS MACHINE 21094 10/29/03 514.29 008229 LOFFLER BUSINESS SYSTEMS 21095 10/29/03 144.84 002280 MIDWEST ASPHALT CORP 21096 10/29/03 105.84 008642 MINNESOTA OSH DIVISION 21097 10/29/03 420.00 007120 MINNESOTA UC FUND 21098 10/29/03 6.63 008564 NEENAH FOUNDRY COMPANY 21099 10/29/03 1,383.45 008946 NEXT DAY GOURMET 21100 10/29/03 85.72 008993 NEXTEL COMMUNICATIONS 21101 10/29/03 260.83 004334 NORTHEASTER 21102 10/29/03 78'.00 008988 NOVACARE CBO 21103 10/29/03 150.00 000045 OFFICE DEPOT 21104 10/29/03 52.09 001230 ONE CALL CONCEPTS, INC. 21105 10/29/03 86.80 007318 OVERHEAD DOOR COMPANY 21106 10/29/03 89.00 008528 PACE ANALYTICAL SERVICES 21107 10/29/03 285.00 007366 PARTS MIDWEST, INC. 21108 10/29/03 12.52 008594 PETERBILT NORTH 21109 10/29/03 20.65 00002 PINE BEND PAVING 21110 10/29/03 14,900.00 008274 PITNEY BOWES, INC. 21111 10/29/03 158.87 008369 POSTMASTER 21112 10/29/03 150.00 004492 QWEST 21113 10/29/03 245.82 008876 S.M: HENTGES & SONS, INC 21114 10/29/03 261,911.49 003350 SEH-RCM 21115 10/29/03 860.09 I I WL V � ACS FINANCIAL SYSTEM ST. ANTHONY VILLAGE 10/22/2003 12: Check Register GL540R-VO6.55 PAGE 2 BANK VENDOR CHECK# DATE AMOUNT FIRS BREMER BANK NA 008008 SFI 21116 10/29/03 91.21 .00001 TEAM SPORTING GOODS, INC 21117 10/29/03 260.12 008992 THOMAS & SONS CONSTRUCTI 21118 10/29/03 405,940.26 007337 TIMESAVER OFF SITE SECRE 21119 10/29/03 285.24 003560 TRACY PRINTING 21120 10/29/03 3,742.90 007330 TRI STATE BOBCAT, INC. 21121 10/29/03 126.88 008336 UNITED ELECTRIC COMPANY 21122 10/29/03 66.81 008858 VEIT & COMPANY 21123 10/29/03 60,837.81 008227 VERIZON WIRELESS, BELLEV 21124 10/29,/03 20.39 004494 WASTE MANAGEMENT - BLAIN 21125 10/29/03 339.70 008919 WINGFOOT COMMERCIAL TIRE 21126 10/29/03 1,105.47 008273 WSB & ASSOCIATES, INC. 21127 10/29/03 14,277.91 002680 XCEL ENERGY 21128 10/29/03 12,615.09 BREMER BANK NA 790,864.22 *** I I ML ACS FINANCIAL SYSTEM ST. ANTHONY VILLAGE 10/22/2003 08: Check Register GL540R-V06.55 PAGE 1 BANK VENDOR CHECK# DATE AMOUNT LIQR LIQUOR CHECKING ACCOUNT 008964 ACCLAIM BENEFITS 22550 10/29/03 74.28 .00001 ALCOHOL/GAMBLING ENFORCE 22551 10/29/03 40.00 004293 BELLBOY CORP. 22552 10/29/03 2,642.71 004095 COCA COLA BOTTLING 22553 10/29/03 182.55 004120 EAGLE WINE CO 22554 10/29/03 3,102.88 004172 GRAPE BEGINNINGS, INC. 22555 10/29/03 89.00 004175 GRIGGS COOPER 6 CO INC 22556 10/29/03 11,830.82. 008891 INTER-TEL TECHNOLOGIES 22557 10/29/03 115.00 . 004220 JOHNSON BROTHERS LIQUOR 22558 10/29/03 20,255.53 002040 LILLIE SUBURBAN NEWSPAPE 22559 10/29/03 295.00 .00002 MINNESOTA OSH DIVISION 22560 10/29/03 105.00 008883 NEW FRANCE WINE COMPANY 22561 10/29/03 982.00 004354 PAUSTIS & SONS 22562 10/29/03 794.43 004360 PHILLIPS WINE & SPIRITS 22563 10/29/03 7,903.62 004361 PINNACLE DIST. 22564 10/29/03 2,027.57 004376 PRIOR WINE CO 22565 10/29/03 1,432.58 004385 QUALITY WINE CO 22566 10/29/03 7,892.23 008219 QWEST DER 22567 10/29/03 420.40 008470 SUN NEWSPAPERS 22568 10/29/03 750.00 008888 VALPAK OF MINNEAPOLIS-ST 22569 10/29/03 1,625.00 008316 WINE COMPANY/THE 22570 10/29/03 364.40 008310 WINE MERCHANTS INC 22571 10/29/03 83.73 LIQUOR CHECKING ACCOUNT 63,008.73 *** A ACS FINANCIAL SYSTEM ST. ANTHONY VILLAGE 10/16/2003 08: Check Register GL540R-V06.55 PAGE 1 BANK VENDOR CHECK# DATE AMOUNT LIQR LIQUOR CHECKING ACCOUNT 002380 CENTERPOINT ENERGY MINNE 22537 10/16/03 103.07 008814 CITY WIDE WINDOW SERVICE 22538 10/16/03 10.65 008229 LOFFLER BUSINESS SYSTEMS 22539 10/16103 92.81 007120 MINNESOTA UC FUND 22540 10/16/03 16,138.42 004372 PLUNKETT'S 22541 10/16/03 33.71 004494 WASTE MANAGEMENT - BLAIN 22542 10/16/03 38.73 002680 %CEL ENERGY 22543 10/16/03 194.82 LIQUOR CHECKING ACCOUNT 16,612.21 *** N 0 21 CITY OF ST. ANTHONY ORDINANCE 2003-013 AN ORDINANCE RELATING TO HEATING LICENSES, AMENDING SECTION 615.06 OF THE ST. ANTHONY CODE BY ADDING MINNESOTA STATE STATUTE 326.992 The City Council of the City of St. Anthony hereby ordains: Section 1. Section 615.06 of the St. Anthony Code shall be amended to read as follows: Section 615.06 Other License Fees.No person other than the City man engage in the following businesses types of activity without first paying the fee listed in this Chapter and obtaining a license as provided in this Chapter. License Fee Term Minnesota Statutes HVAC,plumbing, gas $35.00 One year 326.37 piping 326.45 326.46 326.521 326.992 Section 2. Minnesota State Statute 326.992 (Bond requirement; gas, heating, ventilation, air conditioning, refrigeration(G/HVACR) contractors)became effective July 1, 2003. First Reading: October 14, 2003 Second Reading October 28, 2003 Adopted: Mayor ATTEST: City Clerk Publish: St. Anthony Bulletin 22 CITY OF ST. ANTHONY ORDINANCE 2003-014 AN ORDINANCE RELATING TO REGULAR COUNCIL MEETINGS; AMENDING SECTION 200.01, SUED. 1 OF THE ST. ANTHONY CODE The City Council of the City of St. Anthony hereby ordains: Section 1. Section 200.01, Subd. 1 of the St. Anthony Code shall be amended to read as follows: Section 200.01 Meetings. Subd. 1. Regular Meetings. Regular meetings of the Council will be held on,the second and fourth Tuesday of each calendar month at 7:00 pm. Any regular meeting falling upon a holiday will be held at 7:00 pm on the preceding Tuesday. All regular meetings and adjourned regular meetings will be held in the Council Chambers in the City Hall unless the Council determines that a regular meeting should be held elsewhere, in which case notice of the time and place of the meeting will be posted on the door entrances to the City Hall and, if time permits, published in the official newspaper. Section 2. This ordinance will become effective as of the date of its publication. First Reading: October 14, 2003 Second Reading October 28, 2003 Adopted: Mayor ATTEST: City Clerk Publish: St. Anthony Bulletin 23 CITY OF ST. ANTHONY RESOLUTION 03-095 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution passed by the Council on August 26, 2003, the engineering firm of WSB &Associates, Inc., has prepared plans and specifications for the improvement of Belden Drive between 32"d Avenue NE and 33`d Avenue NE; 32nd Avenue NE between Belden Drive and Silver Lake Road; Hilldale Avenue between Belden Drive and Silver Lake Road; and Townview Avenue from Wilson Street to Silver Lake Road by reconstruction of the roadways and utilities. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of St. Anthony that: 1) Such improvement is necessary, cost-effective and feasible as detailed in the feasibility report. 2) Such plans and specifications are hereby approved. 3) The consulting engineering firm shall prepare and cause to be inserted in the official paper and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two times, shall specify the work to be done, shall state that bids will be opened on or about January 27, 2004, and bids will be considered by the City Council at 7:00 p.m. on December 8, 2003, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of St. Anthony for Five (5%) percent of the amount of such bid. Adopted this day of 2003. Mayor ATTEST: City Clerk Reviewed for administration: City Manager F:\WP9\Streets\03-095appspecsadbids.res.doc 24 CITY OF ST. ANTHONY VILLAGE RESOLUTION 03-096 A RESOLUTION APPROVING AND ADOPTING CHANGE TO THE CITY OF ST. ANTHONY FLEXIBLE BENEFIT PLAN WHEREAS, the City of St. Anthony previously adopted the City of St. Anthony Flexible Benefit Plan("Plan") on January 1, 1991; and WHEREAS, the City provides employees with an opportunity to pay for certain employee benefits on a pre-tax basis through the above mentioned Plan (the"Plan"); and WHEREAS, the City of St. Anthony desires to amend and restate the Plan in the following manner: ➢ Effective November 1, 2003,the provisions of the Plan referencing the reimbursement procedures shall be amended to remove the following language: "Keep in mind that faxed claims receive priority over mailed claims.Faxed claims received Monday through Friday by 3:00 pm,CT, will be audited and entered that same day." ➢ Effective January 1, 2004, the provisions of the Plan reference the eligibility of certain health care expenses shall be amended to include over-the-counter drugs. This amendment to the Plan is intended to comply with Revenue Ruling 2003-102 issued September 3, 2003. ➢ Effective January 1, 2004, Acclaim Benefits will enact a reimbursement minimum. This minimum is subject to change at the discretion of the Plan and/or Acclaim Benefits. NOW, THEREFORE,BE IT RESOLVED, that the City of St. Anthony Flexible Benefit Plan be the same and is amended as restated. BE IT FURTHER RESOLVED,that the appropriate officers of the City are hereby authorized and directed to execute and deliver all documents necessary for the proper implementation of the Amendment to the Plan to ensure that the Amendments are hereby approved and in effect January 1, 2004. BE IT FURTHER RESOLVELD, that in the event any conflict arises between the provisions.of said Plan and the Employee Retirement Income Security Act of 1974 (ERISA) or any other applicable law or regulation(as such law or regulation may be interpreted or amended), the City shall resolve such conflict in a manner which complies with ERISA or such law or regulation. Adopted this day of , 2003. Mayor: ATTEST: City Clerk Reviewed for Administration: City Manager 25 MEMORANDUM DATE: July 10, 2003 TO: Mike Mornson, City Manager FROM: Roger Larson, Finance Director ITEM: MATERIAL MODIFICATION TO FLEX BENEFIT PLAN The City of St. Anthony provides employees the opportunity to pay for certain employee benefits, health care costs and day care expenses on a pre-tax basis through an established Flex Benefit Plan. Stanton Group, who administers our flex benefit program, recommends the Plan be amended to add over-the-counter drugs as reimbursable under the health insurance language of the Plan. In addition, they revised language regards faxed claims and will enact a reimbursement minimum. The governing body must approve changes via resolution. Recommendation: Council approves resolution#30-096 amending the City of St. Anthony's Flexible Benefit Plan. 26 CITY OF ST. ANTHONY VILLAGE RESOLUTION 03 -093 A RESOLUTION AMENDING RESOLUTION 03-051, RELATING TO A REQUEST BY AUTUMN WOODS 11 LP, FOR AN AMENDMENT TO AN EXISTING PLANNED UNIT DEVELOPMENT (PUD) WHEREAS, Resolution 03-051 stated the following: WHEREAS, LaNel Financial Group(Autumn Woods 11 LP)proposes to develop a market rate senior rental townhouse-style building on the formerly City-owned single family lots addressed as 2534, 2538, 2542, 2546, and 2548 Kenzie Terrace; and WHEREAS, a request to amend their existing PUD was made by Autumn Woods 11 LP and was presented at a public hearing to the Planning Commission on July 15, 2003; and WHEREAS, after review and discussion of the proposed amendment, the Planning Commission has recommended Council approval subject to the following: 1. There will be 38 parking stalls,rather than the 35 proposed 2. Review of the plans and cross easements by the City Attorney 3. Completion of the re-plat. WHEREAS, the amendment to Resolution 03-051 is as follows: WHEREAS, the Planning Commission,at a re-hearing of said request on October 21, 2003, recommended Council approval and added the following condition: 4. Screening between the subject property and adjacent residential homes will be by either landscaping or fencing, ,but not both,based on the decision of the developer. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the request by Autumn Woods 11 LP for an amendment to their existing PUD, according to the findings and conditions made by the Planning Commission, as stated above. Adopted this day of ) 2003. Mayor ATTEST: City Clerk Reviewed for Administration: City Manager 27 MEMORANDUM DATE: 10/14/03 MEETING DATE: 10/21/03 TO: Planning Commission Members FROM: Susan M.H. Hall, Assistant City Manage SUBJECT: Autumn Woods PUD Amendment--Rehearing Requested Action: President Paul Brewer of LaNel Financial Group, representing Autumn Woods II LLP, has requested a rehearing to amend their Autumn Woods development to include 38 additional adult rental-housing units. Background: On July 15, 2003, the Planning Commission held a public hearing on the Autumn Woods 11 Planned Unit Development (PUD) amendment and recommended City Council approval subject to the following: (1) there will be 38 parking stalls, rather than the 35 proposed; (2) review of the plans and cross easements by the City Attorney; and (3) completion of the re-plat. Subsequently, on July 22, 2003, the City Council approved the PUD amendment with the conditions recommended by the Planning Commission (see attached Council resolution). Attached please find excerpts of the minutes from the July 15 Planning Commission and the July 22 City Council meetings related to the Autumn Woods II discussion. Unfortunately, after these approvals, city staff learned that some of the neighbors of the development were not notified of the July 15 public hearing, as they should have. Mr. Brewer opted to have a rehearing so these neighbors have an opportunity to speak and provide input into the development. Development Details: LaNel Financial Group proposes to develop a market rate senior rental townhouse style building on the former city-owned single-family lots of 2534, 2538, 2542, 2546, and 2548 Kenzie Terrace. The plan submitted by the developer shows a total of 38 units with 1 and 2 bedroom units, along with various common activity and recreation areas. Autumn Woods II has requested to amend its existing (adjacent) PUD that offers flexibility for both them and the City. In exchange for not meeting typical code requirements, the City might ask for extra landscaping or lighting, for example. There is often give and take in a PUD arrangement. The proposed building will have three stories with 38 underground parking spaces. In addition, seven surface parking spaces are shown on the site plan. For apartments buildings, city code requires at least two parking spaces per unit, at least one of which is enclosed. By this, the developer meets 'the enclosed parking spaces requirement; however, not the surface,parking requirement. Keep in mind this code information is given as a backdrop because in a PUD arrangement the developer is not tied to the city 28 Page 2—Autumn Woods PUD Amendment code requirements. The developer has stated that plenty of surface parking is available at the adjacent Autumn Woods development for visitors, etc. on top of the seven that will be available. Typically, each unit would have one car, or sometimes not even that, according to the developer. The development plan shows an encroachment into the side yard setback, although Autumn Woods does own the adjacent property. All other required typical setbacks are met although with a PUD keep in mind there is departure from the strict application of such requirements. A big advantage of a PUD is that it can maximize the development potential of land. According to the developer, the apartments will have individual entries to the street and courtyard on the first floor and also to a center hall that will access the underground heated garage. The building exterior will closely match the adjacent and existing Autumn Woods development. The entire development will tie together well, according to the developer. In July, LaNel forwarded the attached final,plans that include the site plan, floor plans and unit plans, elevation showing exterior materials, rendering of elevation, and a landscape plan: Keep in mind these plans do not indicate the conditions placed on the applicant at the time of the July 22, 2003, Council approval. Staff Recommendation: The developer has proposed an excellent fit with the adjacent Autumn Woods development. Staff recommends approval of the PUD amendment. City Council Regular Meeting Minutes July 22, 2003 Page 4 Motion by Councilmember Faust to adopt Resolution No. 03-048, vacating right-of-way easements on Silver Lake Road relating to redevelopment of the Stonehouse area. 3 4 Motion carried unanimously. 5 6 VI. REPORTS FROM COMMISSIONS AND STAFF. 7 A. Planning Commission meeting—July 15, 2003. 8 1. Resolution 03-051 re: LaNel's (Autumn Woods U, LLP), request to amend the 9 Planned Unit Development for an additional 38 units of adult rental housing at 10 properties currently addressed as 2534 2538 2542, 2546 and 2548 Kenzie 11 Terrace. 12 13 Chris Melsha, a representative from the Planning Commission, came forward to address the 14 Council. 15 16 Mr.Melsha noted President Paul Brewer of LaNel Financial Group, representing Autumn 17 Woods H, LLP, met with Planning Commission members at the December 2002 meeting 18 concerning their preliminary plans for construction of a housing development called Autumn 19 Wood Villas slated for the 2500 block of Kenzie Terrace. He added LaNel Financial returned 20 with final development plans on July 15, 2003, for a public hearing to amend their existing PUD 21 for an additional 38 units of adult rental housing. Mr. Melsha discussed the items amended in 22 the PUD. r Staff felt the developer had proposed an excellent fit with the adjacent Autumn Woods' 25 development and recommended approval of the PUD amendment subject to the following: 26 27 1. There would be 38 parking stalls,rather than the 35 proposed. 28 2. Review of the plans and cross easements by the City Attorney. 29 3. Completion of the re-plat. 30 31 Mayor Hodson stated he felt this was an excellent project. 32 33 Motion by Councilmember Sparks to adopt Resolution 03-051, relating to a request by Autumn 34 Woods II, LLP, for an.amendment to an existing Planned Unit Development(PUD) for an 35 additional 38 units of adult rental housing at properties currently addressed as 2534, 2538, 2542, 36 2546 and 2548 Kenzie Terrace subject to the stated conditions. 37 38 Discussion: 39 40 Councilmember Faust noted this long-range project had been in process since 1996 or 1997. He 41 felt it would bring something nice into the community. 42 43 Councilmember Thuesen felt this result was the fruit of an outstanding project. He noted it had 44 resulted from patience, as the City had slowly purchased property in the area and did not"jump" �, at the first thing it saw. He added the project would clean up an area that needed renovating. 47 Mayor Hodson noted the completed project would definitely increase the tax base. 4 3® 1 Planning Commission Meeting Minutes . July 15,2003 3 Page 2 S VI. MEETING MINUTES. 5 6.1 Review and Approval-Planning Commission Minutes of June 17, 2003. 7 3 Commissioner Stromgren referenced page 6, lines 22-30. He clarified that the reference `gas line' should be `gas island'. He referenced page 9, line 31-39 and clarified that it should read 10 that it `may be discussed after redevelopment'. 11 12 Vice Chair Stille reference page 8, line 39 states `Chief Hewitt referenced the gas line' it should 13 read `gas island' and further states `for the proposed location' should read `for the Public Works 14 Department'. 15 16 Motion by Vice Chair Stille, second by Chair Melsha, to approve the Planning Commission 17 meeting minutes of June 17, 2003 as amended. 18 19 Motion carried unanimously. 20 21 VII. COMMUNICATION WITH CITY COUNCIL. 22 7.1 Designate a Planning Commission member to the July 22, 2003 City Council 23 Meeting. Chair Melsha indicated that he would be available to attend the next City Council meeting 2.; on June 24, 2003. 26 27 VIII. PUBLIC HEARINGS. 28 8.1 Autumn Woods II LLP 2534 2538 2542 2546 and 2548 Kenzie Terrace, Amend the 29 Planned Unit Development (PUD) for an additional 38 units of adult rental housing. 30 31 Chair Melsha opened the public hearing at 7:09 p.m. 32 33 Susan Hall stated that Paul Brewer, President,LaNel Financial Group,representing Autumn 34 Woods II, met with the Planning Commission in December 2002 concerning their preliminary 35 plans for construction of a housing development called Autumn Woods Villas, to be located at 36 the 2500 block of Kenzie Terrace. She stated that they are returning with the final development 37 plans to amend their existing PUD for an additional 38-units of adult rental housing. She 38 explained that they are proposing to develop a market rate rental building on the former city- 39 owned single-family lots of 2534, 2538, 2542 2546 and 2548 Kenzie Terrace. She stated that the 40 plan submitted by LaNel shows a total of 38 one and two bedroom units along with various 41 common activity and recreation areas. 42 43 Ms.Hall stated that Autumn Woods H has requested to amend its existing adjacent PUD noting 44 that a PUD offers flexibility for both them and the City. She reviewed the proposed building 45 layout with the Commission noting that the building would have three stories with 35 ^' underground parking spaces. She noted that there are also seven surface parking spaces as 4. shown on the site plan. She explained that city code requires at least two parking spaces per unit 48 in apartment buildings,with at least one of which is enclosed. She stated that based on city code n 31 1 Planning Commission Meeting Minutes 2 July 15, 2003 Page 3 4 5 the developer is short three enclosed parking spaces plus an additional 31 parking spaces. She 6 explained that with a PUD the developer is not required to have this amount of parking spaces 7 and stated that Mr. Brewer would speak to the Commission regarding the parking. 8 9 Ms. Hall referenced the encroachment into the side yard setback noting that Autumn Woods 10 owns the adjacent property. She stated that all other required setbacks are met. She stated the 11 apartments on the first level would have an entry to the street and courtyard in addition to a 12 center hall that would access the underground parking area. She stated that the building exterior 13 would closely match the adjacent and existing Autumn Woods development adding that the 14 entire development would tie together well. 15 16 Paul Brewer,President, LaNel Financial Group, stated that what they are proposing is in 17 response to City requests and explained that they intend to develop a 38-unit building that is a 18 break from the traditional three-story, corridor building. He noted that they also own the 19 adjacent-property, Autumn Woods Apartments,a combination senior and market rate property. 20 He provided the Commission with an overview of the plan noting that each of the first floor units 21 would have two entrances, one exterior exit and one that would provide entrance to the center 22 corridor. He stated that the development is an addition to the current Autumn Woods apartments 23 and the exterior materials would be integrated with the current building. He reviewed the 24 entrances and access points with the Commission noting that they were able to utilize the easterly entryway into the current Autumn Woods as an entry to the proposed addition.:. He 2u stated that they would be coming to the city with a re-plat subdivision request and explained that 27 they would have to re-plat the location to create a Lot 1 for the current property and a Lot 2 for 28 the new property. He reviewed the parking stalls with the Commission noting that the 29 underground garage currently shows storage cubicles. He explained that most of the storage 30 cubicles would be converted to parking stalls. He further explained that the property would be 31 an adult community adding that most would only require one stall. He stated that they do not 32 anticipate a need for two cars per unit and that the residents would also be able to utilize the 33 parking areas in the Autumn Woods I development. He explained that through their research 34 they have found that many seniors do not drive and therefore do not require more than one 35 parking stall. 36 37 Commissioner Tillman asked what the parking ratio is for the existing building. Mr. Brewer 38 clarified that there is one parking stall for each apartment plus one extra for visitor parking. 39 Commissioner Tillman clarified that the existing Autumn Woods has one parking stall 40 underground and one exterior parking stall per unit. 41 42 Vice Chair Stille asked how many parking spaces they would gain if they convert the storage 43 cubicles. Mr. Brewer clarified that they would probably gain four additional parking stalls. 44 45 Vice Chair Stille asked if they would have separate parking easements. Mr. Brewer explained 46 that they would have cross easements due to the drainage, the holding pond, use of the current l'" driveway for access and parking and use of the pool. 4- Planning Commission Meeting Minutes 32 July 15, 2003 Page 4 1 Commissioner Hanson asked how many additional staff members would be required. Mr. 2 Brewer stated that it would probably require two more staff members.. 3 1 Commissioner Hoska referenced the curb cut in front and asked if they anticipated an island. 5 Mr.Brewer explained that the proposed curb cut is for the drop off point. He further explained 6 that EMS would be able to enter the site from the east driveway. 7 8 Commissioner Stromgren referenced the exterior drawings and asked Mr. Brewer to review the 9 materials they plan to use. Mr. Brewer reviewed the materials with the Commission noting that 10 the building would consist mostly of brick with a stone-face along the front entry. Dan O'Brien, 11 Architect for the project further explained that the permanent siding is a vinyl material that 12 would be maintenance free. He stated that the trim around the eaves of the building and gable 13 ends are metal clad with brick and stone accents. 14 15 Commissioner Hanson asked if there would be additional signage. Mr. Brewer stated that they 16 are proposing a ground sign on Kenzie Terrace to designate the entrance in addition to 17 directional signs. 18 19 Chair Melsha closed the public hearing at 7:25 p.m. 20 21 Vice Chair Stille noted that he was initially taken aback at the number of parking stalls stating 2" that after hearing the existing history he is glad to hear that it is in line with the number of units. i, He explained that he drove through the project and did notice that the general exterior,parking 24 lot is not full. He stated that his concerns' regarding the parking stalls has been satisfied. 25 26 Motion by Commissioner Stille, second by Commissioner Chair Melsha, to recommend approval 27 of the proposed planned development unit for plans dated November 2002, subject to change in 28 proposed parking to 38 versus 35, subject to review of cross easements by the City Attorney and 29 completion of the re-plat. 30 Motion carried unanimously. 31 32 7,2 Amcon Construction, 2900 Kenzie Terrace and 2700 Highway 88. 33 34 Chair Melsha opened the public hearing at 7:28 p.m. 35 36 Susan.Hall stated that city has entered into a predevelopment agreement with Amcon 37 Construction to redevelop the corner of Kenzie Terrace and Highway 88, also known as the 38 Stonehouse and/or.Fire Station sites. She stated that Amcon has submitted the formal 39 applications for public hearings associated with their final plans. She reviewed the pending 40 applications with the Commission noting that the applicant is also requesting an administrative 41 subdivision. She explained that the administrative subdivision does not require a public hearing 42 but is being included for discussion and will be forwarded to the City Council for review. 43 0 Ms.Hall provided the Commission with a background history stating that the redevelopment plans shows 26,000 square feet.of retail in two buildings. She stated that one new building 46 would be located on the northern portion of the property, located at the comer of Kenzie Terrace I I t slog= CIllt9 O'Brien w e // 5, !;'/ l Strother 0 50 100 200 FT e -�i � s l i �AR�cHITECTS X., PROPOSED UNIT /� Ytti1�/ /� , / \ / '/i .•.. \ I I I ' I 3 STORY APARTMENT BUILDING WITH UNDERGROUND PARKING y ------------ l —y 1 L_ ti noxo WOODS TUbIIQ PHASE ---�---_=°=------- // // 'Ill I+ f �i�9S � •� 9��h \°e I .... i�• � �� 91 'gam / , it �' - I - � ---- - i •�i i� r.i i � 1. 'A I N I I 11 —//------------------ -- I' I --`— _ PNUB N.P. - -- « _..rte„— A0.2 w \ clots E / ZZ GPs C+10 Brien / \ f S GAS t GAS rother s 0 20 40 80 FT/ /� GAS ARCHITECTS / / PROPOSED � /Vp`+ �;'i. ,. MONUMENT / SIGN am I/PROPOSED fO / CURB CUT / en—Rm- / 3 STORNo R258 DROP pFF GAS` GAS 11 NEW SPACES (NET ADD 7) AUTUMN SENIOR / •. � / \ i/ _ - HOUSING —7' N — 25'SETBACK —4' y PBSIIY@1A8Y SPf&PIbN RETAINING WALL PBdSB 2 �R w 44 W-4 I i I I I Cluts j j j j j O'Brien I j j j I s Strother j ARCHITECTS ----- ---- w' i R i i I I I 35 GARS A s I I j j I I j I I -- ---- -------- - -- � I I AUTUMN I I w WbODS n SENIOR HOUSING 0 10 20 40 FT s F — --- I ----- I I I 0 �•-B• 9aa iB�$• Y4' 94'-0' _____________ _________ _ ________ _- Cluts 2A IA 20 2B I O'Brien 2 BR I BR 2 BR 2 BR. o I Strother ARCHITECTS ` j I ` � I �\ 2A 20 2G � M IB I• i \ 2 BR 2 BR 2 BR I BR �, o \ COMMUNITY \ ROOM X. 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'r,��,�'��,t-' S a•,�jn,� �y, [3r,F.i '�'�`':o� r '_�,�.i,i�.7��ff�.�..(i�� .rte{40'7� A �"i+N sr� ��:�t.4N+•I rs�°.r&lt•'�T1r.sR�,in 3�Lrt �S't,�a'd-b .*."��r,��`.� f.•tii.'�Y�',FY�"�'.�';t?14+a5�d,.?�°,��a: i:n�F!'rv;,]7:45�'�`f :'�F:l�i if"C�1:�� e�!,>Lu4!• rf4��> 7`la:s'!ky�•.'�'^*.tT.'i. .t_-ri`f�l^la`Y�i s7�t'N�-�':;7.[��c� .�.u,.,�Ck`�'t:s�',[,r,3��?�JY`.'�'i'ft `b 1 49 CITY OF ST. ANTHONY VILLAGE RESOLUTION 03 - 094 A RESOLUTION AMENDING RESOLUTION 03-0994, APPROVING AN AMENDMENT TO THE COMPREHENSIVE SIGN PLAN FOR THE ST. ANTHONY SHOPPING CENTER WHEREAS, at a public hearing held on August 19, 2003, the St. Anthony Planning Commission considered a request by the owners of the St. Anthony Shopping Center for an amendment to the Comprehensive Sign Plan for the St. Anthony Shopping Center; and WHEREAS, on August 26, 2003, the City Council considered said petition and requested further dialogue on this matter; and WHEREAS, subsequently, at a public hearing held on September 16, 2003, the St. Anthony Planning Commission recommended Council approval of the following addition to the Plan: 7. Lettering may be yellow in color; and WHEREAS, at a continuation of the public hearing related to this matter, held on October 21, 2003, the Planning Commission recommended Council approval of said request and added the following to the St. Anthony Shopping Center Comprehensive Plan: 7. Lettering may be yellow and/or white in color. 8. Allow up to two logo signs,with each sign up to 25% of the allowable signage per the Comprehensive Sign Plan, for a total of 50%,but no individual logo sign shall exceed 20 square feet in area, for a total of 40 square feet. 9. Any and all temporary signage at the St. Anthony Shopping Center must adhere to City sign ordinance. 10. Any and all signage for tenants of the St. Anthony Shopping Center must be in conformance with the St. Anthony Shopping Center Comprehensive Sign Plan and must meet all applicable requirements in the St. Anthony sign ordinance. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the request for an amendment to the Comprehensive Sign Plan for the St. so Page 2 Anthony Shopping Center,with the findings and conditions made by the St. Anthony Planning Commission. Adopted this day of , 2003. Mayor ATTEST: City Clerk Reviewed for Administration: City Manager 51 MEMORANDUM DATE: 10/14/03 MEETING DATE: 10/21/03 TO: Planning Commission Members FROM: Susan M.H. Hall, Assistant City Manage SUBJECT: St. Anthony Shopping Center Sign Plan Amendment Requested Action: As requested at the September 16 Planning Commission meeting, the St. Anthony Shopping Center has presented the attached sign criteria to address logo signage for their comprehensive sign plan. This is unfinished business from the September 16 public hearing in the applicant's quest to update their comprehensive sign plan. Since August, the shopping center has been attending Planning Commission and City Council meetings to address the need and implementation of logo signage. Background: St. Anthony Shopping.Center recently signed leases with two tenants that have regional and national scope: Bumper to Bumper and Subway. The current comprehensive sign plan does not provide sufficient flexibility of sign design to accommodate regional and national tenants that have logo signage for all their locations. At the last Planning Commission meeting, it was recommended to the City Council that yellow lettering be added into the comprehensive sign plan for approval to allow Subway to put up their sign, as they are ready to open for business. It was decided the remainder of the issues surrounding the logos be addressed at a future meeting once the applicant presented the City with proposed language. The applicant is presenting the following to address logo-signage: "All tenant signs must be individually illuminated neon channel letters with plastic translucent faces. Painted faces are not acceptable except when used for tenant logos. Painted logo panels and back lit panels will be allowed provided they are less than 50 percent of the total tenant sign surface." See attached memorandum from the applicant dated October 2, 2003. Other items of note related to the comprehensive sign plan and current signage at the Shopping Center: a) The Subway logo sign also includes white lettering (as well as yellow). White is not a part of the existing comprehensive sign plan. This color will need to be added-into the sign criteria. b) What is the size of the temporary banner above the Bumper to Bumper store? It appears to take up more than its' share of the wall area. c) The El Ray Bakery has up a temporary sign and has for quite some time. They have not come in to pull a sign permit. What is the bakery's plan for a permanent sign? 52 ST.ANTHONY SHOPPING CENTER LLC Post Office Box 555 Wayzata,Minnesota 55391 To: Susan M.H. Hall From: Al Esther RE: Amendment to St. Anthony Shopping Center Sign Criteria Date: October 2, 2003 Dear Ms. Hall: We would like for the Planning Commission to consider the following change to our sign criteria: Current Language: Found on Page 1, Paragraph 2,Number 1, which reads: "All Tenant signs must be individually illuminated neon channel letters with plastic translucent faces. Painted faces are not acceptable" Proposed Language: "All Tenant signs must be individually illuminated neon channel letters with plastic translucent faces. Painted faces are not acceptable except when used for tenant logos. Painted logo panels and back lit panels will be allowed provided they are less than 50% of the total tenant sign surface" We plan to attend the next meeting and be available to answer questions Yours truly, Al Esther Principal Direct Phone: 612-741-6469 53 CITY OF ST ANTHONY RESOLUTION#03-091 A RESOLUTION TR.ANSFERING FUNDS FROM THE WATER/SEWER REVENUE BONDS TO THE PUBLIC FACILITIES PROJECT WHEREAS, the bidding process has been completed for the Public Facilities Project; and WHEREAS, soil contamination has since been discovered at the Public Works site; and WHEREAS, the City Council has considered all viable alternatives to balancing the budget, including reducing or eliminating portions of the new facility; and WHEREAS, Oertel Architects/Krause Anderson feel the low bidders are good contractors and find the bids to be competitive; and WHEREAS, the funds are available to transfer from the Water/Sewer Revenue Bond Projects Fund; NOW,THEREFORE, BE IT RESOLVED that: 1) The sum total of $157,000 is transferred from the Water/Sewer Revenue Bond Project to the Public Facilities Project. The funds shall serve as funding to correct the soil contamination costs at the Public Works site. Adopted this day of 12003 ATTEST: Mayor City Clerk Reviewed for administration: City Manager 54 MEMORANDUM DATE: September 29, 2003 TO: Mike Mornson, City Manager FROM: Roger Larson, Finance Director ITEM: PUBLIC FACILITIES - SOIL CONTAMINATION & FIRE STATION I performed an analysis to determine if funds are available to support the cost of correcting the soil contamination issue at Public Works and the higher costs for the Fire Station. The original budget for the project included: Public Works Facility $2,481,750.00 Fire Station $1,757,750.00 Land Acquisition $ 500,000.00 Architect—Oertel $ 340,000.00 Kraus Anderson (CM) $ 126,000.00 Bond Issuance/Insurance $ 138,000.00 Bond Discount $ 186,500.00 Total $5,530,000.00 The initial budget did not include contingency funding for soil contamination issues or bids coming in higher than projected. At the time the budget was set, it was felt that the construction bids would be considerably less than the projected costs and would serve as a funding source for unforeseen costs such as contaminated soil problems or higher costs. As we are aware, the bids for Public Works came in very near the budget allocation, creating a need to research alternative funding to correct the soil contamination issues. Also, the bids for the Fire Station were higher than projected which requires the appropriation of additional funding or trimming back on the quality of the building. When trying to determine what funds might or might not be available, one of the first options is to check existing projects to determine if funds could be accessible and redirect those funds to support the deficit of another project. Upon researching our current projects, funds (up to $390,000) are available from the Water/Sewer Revenue Bonds Projects that could be transferred to the Public Facilities Project to fund the deficits. 55 In March, the City sold a$2.2 million bond (funded by water rate increase) to support four water and sewer improvement projects: 1) Water Main Replacement/Kenzie Terrace $ 630,000 2) 27`h Avenue Sewer Replacement $ 440,000 3) Water Filtration/Chemical Room Upgrade $ 960,000 4) Up-Grade Electrical System/Wells 3,4 & 5 $ 170,000 $2,200,000 Because of a favorable bidding climate, WSB &Associates combined the Kenzie Terrace Water Main Project and the 27th Avenue Sewer Project. By doing so, the actual cost was $850,000 compared to the projected cost of$1,070,000. Because the remaining funds $220,000 are associated with Public Works activities such as maintaining the water and sewer system, Council could authorize the unused funds to fund another public works project. I contacted Todd Hubmer, WSB &Associates, to inquire if he had any concerns regarding use of the funds for another project. Mr. Hubmer's only concern was that, if these funds were transferred to another project, we establish a contingency plan for the possibility that costs for the Chemical Room Upgrades could come in higher than the adjusted budget. If the actual costs of the projects did come in higher than expected, my recommendation would be to transfer reserves or interest earnings from the water filtration funds to offset a deficit in funding. An additional, $170,000 could be made available by deferring the budget of the Electrical System Improvements for Wells 3, 4 & 5. Future funding options would include: 1) If the Chemical Room Upgrades came in under budget, the funds could be used to complete the electrical improvements to the wells. 2) As part of the 2003 water rates, Council approved an increase of 5 cents per 100ccf to fund non-recurring maintenance costs. These funds could be designated to fund some or all of the electrical improvements. Consideration: To balance the budget for the Public Facilities/Public Works Site, Council authorizes a transfer of$157,000 from the Water& Sewer Projects to finance the soil corrections. 56 Minnesota Partnersh � o 386 Wabasha Street N va" nmeMae Suite 1026 Saint Paul,MN 55102 651 726 o9oo 651726 0926(fax) October 20,2003 Michael Momson City Manager 3301 Silver Lake Road St.Anthony,Minnesota 55418-1699 Re: $3,350,000 Loan to City of St.Anthony Village Dear Mr.Momson: We are pleased to inform you that Fannie Mae has conditionally approved a $3,350,000 non-revolving line of credit (the "Loan"), the proceeds of which will be used to fund the acquisition of property pursuant to the terms of the documents evidencing the Loan. The terms upon which Fannie Mae is prepared to make available the Loan are set forth on the term sheet attached hereto. The closing of the Loan must take place on or before May 31,2004. If the closing does not occur on or before such date, the terms set forth on the term sheet may be revoked by Fannie Mae without additional notice. Upon receipt of a copy of this letter counter-signed by you, we will instruct outside counsel to prepare the necessary loan documents for this transaction. Your signature indicates you agree to pay Fannie Mae's legal fees in connection with the Loan whether or not the Loan actually closes. Fannie Mae's obligation to enter into the Loan is subject to satisfactory completion of due diligence, full execution of the loan documents in form and substance acceptable to Fannie Mae on or before May 31, 2004, and satisfaction of any conditions set forth in the attached term sheet. Additional conditions may need to be satisfied as required by Fannie Mae counsel. Please be advised that no agreement shall be binding as to Fannie Mae unless and until the parties execute a formal written agreement. We look forward to working with you. So that we may begin to prepare the necessary documentation for this transaction, kindly sign below and return the counter-signed copy of this letter within 45 days of the date hereof to the undersigned by fax (651-726-0926)and regular or overnight mail. Should you have any questions or if you would like to discuss any items set forth herein, please feel free to contact Katy Lindblad at 651-726-0919. Sincerely, &*�� * Cindy M.Holler Katy Sears Lindblad Community Development Director Community Development Manager Agreed: By: cc: Missy Thompson Tammy Melander Stacie Kvilvang Roger Larson October. 20 2003 � a1n tho�uy ills a C% FUTURE COUNCIL AGENDA ITEMS Meeting Date Meeting Type Staff Present Items/Issues November 4 Regular 8:00 pm Proclamation-commend 2 firefighters Hennepin County Assessor Canvass Board Canvass election results Ord.,re: Amend license ord. (heating) (3rd reading) Ord.,re: Amend regular Council meeting schedule (3rd reading) November 25 Regular Planning Commission issues of November 18 Lease with Sprint to use Water Tower Park Monday, Special Meeting 4:30 pm-Interview Commissioners December 8 Budget hearing 7:00 pm-Truth in Taxation/Budget hearing Monday, Truth in December 15 Taxation, if needed November 2003 Monthly Planner 1 Oct 2003 Dec 2003 S M T W T F S S M T W T F S I 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 11 7 8 9 10 Il 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 31 28 29 30 31 2 3 4 5 6 7 8 8:00 PM Regular Council meeting and Canvass Local Election Results 9 10 11 12 13 14 15 7:00 PM Parks Regular Council Commission meeting meeting canceled 16 17 18 19 20 21 22 7:00 PM Planning Commission meeting 23 24 25 26 27 28 29 7:00 PM Thanksgiving Day Off Regular Council Day meeting Day Off 30 December 2003 Monthly Planner 1 2 3 4 5 6 7 8 9 10 11 12 13 4:30 PM Interview Commission applicants 7:00 PM Budget hearing/Truth in Taxation 14 15 16 17 18 19 20 7:00 PM Planning Commission meeting 21 22 23 24 25 26 27 Christmas Eve Christmas Day Office closed Office Day Off closed 1/2 Day 28 29 30 31 Nov 2003 tan 2004 New Years Eve Office S M T W T F S S M T W T F S closed 1/2 day 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 30 INVESTMENT PORTFOLIO: 09/30/2003 Interest Date 4/M GENERAL $871,000 RHINELAND FUNDING COMM PAPER .92% 08/15/03 11/14/03 $869,018.48 $869,018.48 4/M ARMY-WATER FILTRATION $1,250,000 FED HOME LOAN BANK-ZERO COUPON 7.00% 11/07/01 02/22/29 $191,662.50 $ 240,000 FED HOME LOAN BANK-ZERO COUPON 6.00% 08105/02 08/15/22 $61,800.00 $ 200,000 FED HOME LOAN BANK-ZERO COUPON 6.02% 02/04/03 02/04/28 $101,033.87 $500,000 HOUSEHOLD FINANCE COMM PAPER .92% 08/15/03 11114/03 $498,862.50 $533,000 LOCHART FUNDING COMM PAPER .92% 08/15/03 11/14/03 $531,787.43 $1,385,146.30 DAIN RAUSCHER-GENERAL GNMA POOL 6472 7.50% 07/01/75 07/15/05 $291.69 GNMA POOL 14376 7.50% 03/01/77 03/15/07 $988.34 GNMA POOL 23364 9.00% 09101178 09/15/08 $457.01 GNMA POOL 23356 9.00% 11/01/78 11/15/08 $1,081.31 $100,000 FNMA MEDIUM TERM NOTE 6.00% 07/25/02 07/25/22 $100,000.00 $670,000 FED HOME LOAN MTG-ZERO COUPON 7.150% 01/22/02 02/22/29 $99,948.90 $1,197,000 GENERAL ELECTRIC COMM PAPER 1.062% 08/15/03 11/13/03 $1,193,878.94 $1,396,646.19 DAIN RAUSCHER-HONEYWELL $100,000 FHLMC-ZERO COUPON BOND 8.00% 12/15/99 03/08/29 $10,105.00 $100,000 LASELLE BANK-ZERO COUPON BOND 6.50% 09/11/02 09/11/22 $27,798.64 $100,000 STANDARD FEDERAL-ZERO COUPON BOND 6.50% 09/11/02 09/11/22 $27,798.64 $100,000 LASELLE BANK-ZERO COUPON BOND 6.375% 01/08/03 01/22/23 $28,480.61 $100,000 STANDARD FEDERAL-ZERO COUPON BOND 6.375% 01/08/03 01/22/23 $28,480.61 $100,000 LASELLE BANK-ZERO COUPON BOND 6.25% 02/19/03 02/19/23 $29,170.00 $100,000 STANDARD FEDERAL-ZERO COUPON BOND 6.25% 02/19/03 02/19/23 $29,170.00 $651,000 GENERAL MOTORS COMMECIAL PAPER 1.041% 08/15/03 11/13/03 $649,338.94 $830,342.44 DEAN WITTER $680,000.00 FEDERAL HOME LOAN MORTGAGE-ZERO 7.10% 06/15/01 04/05/19 $97,722.56 $520,000.00 MERRILL LYNCH ZERO COUPON BOND 6.00% 09/24/02 09/15/18 $199,477.00 $1,125,000.00 GENERAL ELECTRIC COMM PAPER 1.030% 08/15/03 11/14/03 $1,122,070.94 $200,000.00 FEDERAL HOME LOAN BANK 6.00% 11/14/01 11/14/16 $200,000.00 $200,000.00 FHLMC MED TERM NOTE-STEP UP 6.50% 12/28/01 12/15/16 $200,000.00 $100,000.00 FHLMC MED TERM NOTE 6.25% 07/31/02 07/31/17 $100,000.00 $200,000.00 FED HOME LOAN BANK MED TERM NOTE 5.976% 08/27/02 10/25/16 $200,000.00 $100,000.00 FED HOME LOAN BANK MED TERM NOTE 6.00% 11/26/02 10/22/27 $100,250.00 $2,219,520.50 DAIN RAUCHER-(HRA) $200,000-FNMA-9334 P/O 7.24% 04/20/93 03/25/23 $17,800.76 $250,000-FHLMC MEDIUM TERM NOTE 6.00% 6.00% 08/28/02 08/28/17 $250,000.00 $1,700,000-GE CAPITAL COMMERCIAL PAPER 1.063% 08/15/03 11/14/03 $1,695.709.60 (DECERTICATION-KENZIE TIF) $1,963,510.36 TOTAL BOOK VALUE $8,664,184.27 ----------------- ----------------- Time10/16/2003 MONTHLY INVESTMENT REPORT SEPT 20031NVESTI September-2003 City of St.Anthony Profit&Loss Statement from Operations Actual Actual Year to Date Year to Date Increase SAV I** SAV II STONEHOUSE* 09/30103 09/30/02 (Decrease) Sales $0.00 $226,328.00 $0.00 $3,349,825.00 $3,663,988.00 ($314,163.00) Less:Cost of Goods Sold $0.00 $177,755.00 $0.00 $2,489,963.00 $2,606,787.00 ($116,824.00) Gross Profit $0.00 $48,573.00 $0.00 $859,862.00 $1,057,201.00 ($197,339.00) Ratio to Net Sales 21.46% 25.67% 28.85% Operating Expense: Salaries,Wages, Benefits $2,174.00 $22,835.00 $17,272.00 *** $416,655.00 $503,387.00 ($86,732.00) All Other Expenses $3,158.00 $13,556.00 ($123.00) $311,628.00 $380,361.00 ($68,733.00) Total Operating Expense $5,332.00 $36,391.00 $17,149.00 $728,283.00 $883,748.00 ($155,465.00) Ratio to Net Sales 16.08% 21.74% 24.12% Profit from Operations ($5,332.00) $12,182.00 ($17,149.00) $131,579.00 $173,453.00 ($41,874.00) Other Income $35.00 $216.00 $0.00 $21,279.00 $40,272.00 ($18,993.00) Net Income ($5,297.00) $12,398.00 ($17,149.00) $152,858.00 $213,725.00 ($60,867.00) Ratio to Net Sales 5.48% 4.56% 5.83% September-Net Income ($10,048.00) Y-T-D SAV I SAV II STONEHOUSE ALL STORES YEAR TO DATE 09/30/03 $63,718.00 $87,895.00 $1,245.00 $152,858.00 YEAR TO DATE 09/30/02 $90,529.00 $84,500.00 $38,696.00 $213,725.00 Audited INCREASE/DECREASE ($26,811.00) $3,395.00 ($37,451.00) ($60,867.00) *Stonehouse On-Sale Closed 5/30/03 **SAV I Off-Sale Closed 8/23/03 'Salaries,Wages,Benefits for Stonehouse represent Unemployment Costs for the 3rd Quarter September -2003 City of St.Anthony Reconciliation to Inventory Valuation Report SAV I SAV II Beginning Inventory: $0.00 Beginning Inventory: $308,504.50 Plus or Minus: Plus or Minus: Transfers: SAV 1 $0.00 Transfers $0.00 Stonehouse $0.00 Adjustments $53.64 Adjustments $0.65 Returns to Vendors ($9,300.32) Returns to Vendors ($19.99) Add: Receiving $143,747.31 Add: Receiving $22.27 Less: Cost of Goods Sold ($177,808.92) Less: Cost of Goods Sold $0.00 TOTAL $265,196.21 TOTAL $2.93 Total per Valuation Report $264,960.35 *** Total per Valuation Report $0.00 Difference ($235.86) Difference ($2.93) Beginning October 2003 Inventory $0.00 Beginning October 2003 Inventory $264,960.35 2002 Actual Profits (Audited) 2003 Y-T-D Profits Actual Y-T-D SAV I SAV II Stonehouse SAV 1 SAV II Stonehouse Profits Comparison January $5,583.00 $2,817.00 $3,554.00 $11,954.00 January $6,588.00 $3,381.00 $2,657.00 $12,626.00 $672.00 February $6,023.00 $6,005.00 $9,656.00 $33,638.00 February $4,782.00 $4,181.00 $8,714.00 $30,303.00 ($3,335.00) March $10,455.00 $10,709.00 $7,145.00 $61,947.00 March $10,491.00 $7,536.00 $10,935.00 $59,265.00 ($2,682.00) April $7,341.00 $6,511.00 $10,932.00 $86,731.00 April $10,095.00 $5,921.00 $10,938.00 $86,219.00 ($512.00) May $10,901.00 $14,402.00 $6,374.00 $118,408.00 May $13,695.00 $10,574.00 $8,193.00 $118,681.00 $273.00 June $15,589.00 $16,045.00 $1,586.00 $151,628.00 June $12,616.00 $12,675.00 ($6,792.00) $137,180.00 ($14,448.00) July $8,989.00 $9,839.00 ($1,247.00) $163,209.00 July $11,914.00 $12,453.00 ($3,652.00) $157,895.00 ($5,314.00) August $18,973.00 $11,447.00 $2,001.00 $195,630.00 August ($1,166.00) $18,776.00 ($12,599.00) $162,906.00 ($32,724.00) September $6,675.00 $6,725.00 $4,695.00 $213,725.00 September ($5,297.00) $12,398.00 ($17,149.00) $152,858.00 ($60,867.00) October $4,618.00 $6,750.00 $402.00 $225,495.00 October $0.00 $0.00 $0.00 $152,858.00 November $13,789.00 $14,888.00 $4,294.00 $258,466.00 November $0.00 $0.00 $0.00 $152,858.00 0.00 $152,858.00 December $8,179.00 $26.775.00 $8,684.00 $302,104.00 December 0.00 $0.00 Total $117,115.00 $132,913.00 $52,076.00 $302,104.00 Total $63,718.00 $87,895.00 $1,245.00 $152,858.00 Increase/(Decrease) ($26,811.00) $3,395.00 ($37,451.00) ($60,867.00) Y-T-D By Store CITY OF ST. ANTHONY HOUSING AND REDEVELOPMENT AUTHORITY AGENDA October 28, 2003 Call to Order Roll Call I. Approval of October 28, 2003 H.R.A. Agenda. II. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve September 23, 2003 H.R.A. Minutes. (pp. 1 - 2) B. Claims. (p. 3) III. Public Hearings. IV. General Policy Business of the H.R.A. A. Documents relating to the Development Agreement with Pratt-Ordway (Apache redevelopment) will be either handed out at the meeting or placed in Council's boxes prior to the meeting. Action requested. V. Staff Reports. VI. H.R.A. Commissioner Comments. VII. Information and Announcements. VIII. Adjournment. 1 CITY OF ST. ANTHONY 2 3 HOUSING AND REDEVELOPMENT AUTHORITY MEETING 4 5 SEPTEMBER 23, 2003 6 7 CALL TO ORDER. 8 Chair Hodson called the meeting to order at 9:42 p.m. 9 10 ROLL CALL. 11 Commissioners present: Chair Hodson; Commissioners Sparks, Thuesen, Horst, and Faust. 12 Commissioners absent: None. 13 Also present: Executive Director Michael Mornson and City Attorney Jerome 14 Gilligan. 15 16 17 I. APPROVAL OF SEPTEMBER 23, 2003,H.R.A. AGENDA. 18 Motion by Commissioner Sparks to approve the September 23, 2003, Housing and 19 Redevelopment Authority Agenda as presented. 20 21 Motion carried unanimously. 22 23 II. CONSENT AGENDA. 24 Motion by Commissioner Sparks to approve the Consent Agenda, which consisted of: 25 26 A. H.R.A. Meeting Minutes of September 9, 2003; and 27 B. Claims. 28 29 Motion carried unanimously. 30 31 III. PUBLIC HEARINGS. 32 None. 33 34 IV. GENERAL POLICY BUSINESS OF THE H.R.A. 35 A. Resolution HRA 03-016 re: Modify Redevelopment Plan for Redevelopment Project 36 Area No. 3 establish Tax Increment Financing District No. 3-5 within Redevelopment 37 Project Area No. 3 and approve removal of certain parcels from HRA's TIF District No. 38 3-3 for inclusion in District No. 3-5 and adopt a TIF plan therefor. 39 40 City Attorney Gilligan noted, technically, the HRA needed to approve the modifications of the 41 Redevelopment Plan and the establishment of the new TIF district. 42 43 Motion by Commissioner Thuesen to adopt Resolution No. HRA 03-016 adopting a modification 44 to the Redevelopment Plan for Redevelopment Project Area No. 3; and establishing Tax 45 Increment Financing District No. 3-5 within Redevelopment Project Area No. 3 and approving 46 the removal of certain parcels from the HRA's Tax Increment Financing District No. 3-3 for 47 inclusion in District No. 3-5 and adopting a Tax Increment Financing Plan therefor. 48 02 Housing and Redevelopment Authority Meeting Minutes September.23, 2003 Page 2 1 2 Mr. Malkerson suggested the same reports be incorporated into this resolution as were 3 incorporated into Section 1.04 of Resolution 03-082, which was before the Council. He also 4 suggested a separate motion to incorporate into the HRA record everything presented by 5 consultants, public, developer, along with comments by Council, that was relevant to this issue. 6 He noted this would produce a correct record of what was presented to the HRA. 7 8 Friendly amendment was made by Commissioner Horst to incorporate the same reports City 9 Attorney Gilligan stated should be added to Section 1.04 of Resolution 03-082, which was before 10 the Council, into Resolution HRA 03-016. 11 12 Motion carried unanimously. 13 14 Motion by Commissioner Horst to approve addition of relevant City Council records into the 15 September 23, 2003,HRA record to produce a correct record of what was presented to the HRA. 16 17 Motion carried unanimously. 18 19 B. Resolution HRA 03-017 re: Redevelopment of Property in Redevelopment Project Area 20 No. 3 and authorizing the preparation, execution and delivery of a.contract for private 21 development thereof. 22 23 Motion by Commissioner Horst to adopt Resolution No. HRA 03-017 relating to the 24 redevelopment of property in Redevelopment Project Area No. 3 and authorizing the preparation, 25 execution and delivery of a contract for private redevelopment thereof. 26 27 Motion carried unanimously. 28 29 V. STAFF REPORTS. 30 None. 31 32 V. H.R.A. COMMISSIONER COMMENTS. 33 None. 34 35 VI. INFORMATION AND ANNOUNCEMENTS. 36 None. 37 38 VII. ADJOURNMENT. 39 Chair Hodson adjourned the meeting at 9:50 p.m. 40 41 42 Respectfully submitted, 43 Marjorie R. Jenkins 44 TimeSaver Off Site Secretarial, Inc. Apache Plaza Redevelopment 09/30/2003 Total Costs Since Inception Payments from Developers: Hil]Crest Development $72,920.43 Met Council Grant $120,000.00 Pratt-Ordway $167,961.34 $360,881.77 Total Expenses $537.481.16 0913012003 Cost to HRA ($176.599.39) Dahlgren Shardlow Ehlers&Associates WSB&Associates Tracy Priming JMS Communications Northfleld Lines SEH/RCM Goodwin Comm Dorsey&Whitney LBH Enginners I ---$7,402.72 $210.00 } ( $2,714.50 $1,391.00 $990.00 308.00 - $455.87 $1,615.00 $2,062.50 $592.03 $3,337,91 $1,505.00 { $954.50 $1,450.00 $1,925.00 h $72.00 $570.00 $1,483.00 $2,184.89 $7,002.68 j $935.50 $954.50 $1,098.70 L_____$2090.00___ 468.00 $2,199.80 $1,140.00 $4,899.00 $4,545.67 $15,138,88 $465,00 I $942.00 $474.20 i $2,260.00 $848.00 i $95.00 $1,742.50 $10,615.96 ! $32,762.90 .662. $282.00 $1,098.70 $1,320.00 $570.00 $5,194. $10,211.86 I $25,780.22 $1,662.90 i $860.00 $1,098.70 770.00 $190.00 $15,381.90 $28,150.41 $10,603.04 $2,911.73 $4,061.00 $1,098.70 $9,355.00 $1,425.00 $6,369.70 $1,920.55 $5,611,03 $1,168.60 $1,045.00 $15,686.06 1 $3,450.00 i $10,456.70 $245.13 ? $1,995.00 $8,003.59 $5.100.00 X10 4456.00__; h $474x20 $1,330.00 j $31,118.21 j $3.187.50 $498.50 $1,141.12 ---� $9,975.00 $5,733.98 i j $2,787.50 $658.00 $1,261.15 j $1,490.12 �5i471.77 $1,091.00 $1,434.25 $560.13 $2,662.50 $508.50 $13,434.45 $1,774.75 $3,750.00 $94.00 $2,567.32 $4,717.50 $188.00 $3,754.23 $3,653.50 $106.00 _ _$1503.00 $4,065.00 $106.00 $1,645.50 $3,900.00 $2,088.20 $5,539.18 $4,385.63 $1,187.33 $9,796.85 $5,850.00 $4,571.50 $11,660.14 $6,052.50 $265.00 $2,359.63 $5,587.50 $1,814.00 $221.92 $637.50 $9,277,5 0 $1,733.97 $3,342.54 $59,745.76 $2,429.72 $2,287.50 $6,387.25 $2,137.50 $7,019.47 $7,275.00 $740.48 $656.25 $552.29 $7,156.25 $1,785.63 $2,816.25 $239.25 $8,362.50 $251.11 $2,318.75 $1,356.22 $3,360.00 $1,828.75 $6,168.75 $2,479.50 $9,000.00 $7,695.92 $22,256.25 $246,312.22 $152,078.62 Pratt-Ordway $167,961.34 Less: Expenditures ($274,937.01) Shaded Area Represents Before Pratt-Ordway Agreement Retainage Balance ($106,975.67) w 1 HOUSING AND REDEVELOPMENT AUTHORITY OF ST. ANTHONY H.R.A. RESOLUTION NO. 03-017 RESOLUTION RELATING TO THE REDEVELOPMENT OF PROPERTY IN REDEVELOPMENT PROJECT AREA NO. 3 AND AUTHORIZING THE PREPARATION,EXECUTION AND DELIVERY OF A REDEVELOPMENT AGREEMENT AND RELATED AGREEMENTS WHEREAS, the City of St. Anthony(the"City") and the St. Anthony Housing and Redevelopment Authority(the "HRA") have identified an area located in the northwest portion of the City(the `Northwest Quadrant") for study regarding the area's decline and opportunities for potential redevelopment; and WHERAS, the City hired consultants and appointed a citizen-based task force to develop a planning framework for redevelopment of the Northwest Quadrant; and WHEREAS, the consultants and task force developed the Northwest Quadrant Redevelopment Plan(`Northwest Quadrant Plan"), dated July 2001, which describes the planning process, the existing conditions and provides redevelopment options for the Northwest Quadrant; and WHEREAS, the City and HRA reviewed the Northwest Quadrant Plan and agreed with the findings contained therein; and WHEREAS, a portion of the property in the Northwest Quadrant is'included in Redevelopment Project Area No. 3 established by the Redevelopment Plan for Redevelopment Project Area No. 3 of the HRA as modified(as so modified the"Redevelopment Plan"),which Redevelopment Plan provides goals and objectives for the redevelopment of the property in Redevelopment Project Area No. 3; and WHEREAS, the City and HRA have been proceeding with plans and discussions concerning the redevelopment of a portion of the property in Redevelopment Project Area No. 3; and WHEREAS, a portion of the property in Redevelopment Project Area No. 3 is included in T1F District No. 3-5 ("TIF District 3-5") established by the HRA to provide tax increment assistance in connection with the redevelopment of Redevelopment Project Area No. 3; and WHEREAS, certain written reports (the"Reports") relating to the Redevelopment Plan and to the activities contemplated therein have heretofore been prepared by staff and consultants and submitted to the Board and/or made a part of the HRA files and proceedings on the Redevelopment Plan, and which include data, information and/or substantiation constituting or relating to the basis for the other findings and determinations made in this resolution; and WHEREAS, the Reports include the Report prepared by LHB Engineers and Architects, the Environmental and Asbestos Reports prepared by Braun Intertec, the Northwest Quadrant a Plan and the Northwest Redevelopment Area Blight Analysis prepared by Dahlgren Shardlow and Uban Inc.; and WHEREAS, Apache Redevelopment, LLC (the"Developer"),which has proposed that approximately 211,000 sq/ft of retail and office space, 220 market rate rental units, 336 owner- occupied flats, 26 three story town homes and 80 senior cooperative units, together with related public improvements and public amenities be constructed on a portion of the property in Redevelopment Project Area No. 3 (the"Redevelopment Property"); and WHEREAS, the City and HRA has found and determined that such proposed redevelopment of the Redevelopment Property will result in increased housing units to meet the demands of the marketplace, the increase of employment opportunities for residents of the city, the increase of the value of property subject to taxation by the City and other local government units, needed public improvements and amenities and the increase of general economic activity in the City, all of which will reduce unemployment, improve living conditions,promote desirable redevelopment of land,remove blight and prevent the emergence of additional blighted property and areas, and encourage and enhance the general health and welfare of the residents of the City; and WHEREAS, the HRA on September 23, 2003 pursuant to Resolution 03-016 approved the redevelopment proposal of the Developer and approved the general terms of a redevelopment agreement between the City,HRA and Developer and authorized the negotiation of a redevelopment agreement between the City, HRA and Redeveloper; and WHEREAS, representatives of the Developer and of the City and HRA have negotiated and resolved the proposed terms of a redevelopment agreement for the development by the Developer of the Redevelopment Property, including the means by which such development will be undertaken and the extent of public assistance required for such development, which proposed terms are contained in a Redevelopment Agreement by and among the City, the HRA and the Developer and related agreements (the Redevelopment Agreement and related agreements are herein together referred to as the"Redevelopment Agreement") negotiated by such parties, a draft of which has been made available for review by the Board and is on file with the Executive Director and a summary of which has been presented to and reviewed and discussed by this Board. NOW, THEREFORE,BE IT RESOLVED,by the Board of the HRA as follows: 1. The Board finds that the redevelopment of the Redevelopment Property as proposed by the Developer, are in the vital and best interests of the City and the HRA and (a) the proposed tax increment and other public assistance to be provided by the City and HRA to such redevelopment is necessary in order to allow the redevelopment to occur, (b) the public expenditures contempalated therein primarily serve a public purpose and will result in needed public improvements and amenities, including new streets and utilities,will result in the removal of blight and blighting influences, will result in necessary storm water treatment facilities of material benefit to the natural environment and are in the public interest by permitting the redevelopment of property in the City in a manner beneficial to the City and HRA and.in a fashion that meets the goals and objectives of the Redevelopment Plan and (c) the adoption of 2 the Redevelopment Plan, the creation of the TIF District 3-5, the entry into the Redevelopment Agreement, and other actions contemplated therein and thereby, is in accordance with the provisions of all applicable federal, state and local laws. 2. The Chair and Executive Director are hereby authorized and directed on behalf of the HRA to execute and deliver the Redevelopment Agreement in substantially the form on file with the Executive Director, with such changes, insertions, deletions and modifications as shall be approved by the Executive Director and the Attorney for the HRA and which shall not, in the opinion of the Executive Director, substantially alter or impair the rights and obligations of the City and HRA as set forth in the summary presented to this Board, such approval to be conclusively evidenced by the execution and delivery of the Redevelopment Agreement by the HRA. 3. The approval herein given includes the conveyance by the City of certain property of the City,the entry into a contract to acquire a new site for the municipal liquor store and the construction by the Developer or its assignee of a new liquor store thereon, the construction of a new 39`h Street between Silver Lake Road and the existing terminus of 39`h Street to the west thereof and various other street and roadway improvements on exiting 39`h Street, the acquisition and conveyance of certain additional property to the Developer, including, if necessary the acquisition thereof by the power of eminent domain, the provision of the specified tax increment assistance, and various other matters, all as set forth more fully and specifically in the Redevelopment Agreement. 4. The Board approves the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the Commercial Element(as defined in the Redevelopment Agreement)to the St. Anthony Retail Development, LLC, and the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the For Sale Housing Development (as defined in the Redevelopment Agreement) to Apache Homes IA, LLC. 5. The Executive Director, upon execution of the Redevelopment Agreement, are hereby directed to proceed expeditiously to take all actions contemplated therein, and, as necessary and appropriate, bring before the City Council and HRA any further matters requiring additional action or approval consistent with such Redevelopment Agreement. 6. The HRA hereby incorporates into its files and proceedings relating to the Redevelopment Agreement, including,but not limited to, the findings and reasons and facts supporting the findings contained in Resolution No. 03-082, adopted by the City Council on September 23, 2003 and Resolution No. 03-016 adopted by the Board on September 23, 2003, the testimony presented to the City Council at public hearings with respect to the Redevelopment Plan and proposed redevelopment of the Redevelopment Property and the Reports. The Board hereby confirms and ratifies the Reports, which are hereby incorporated into and made a part of this resolution to the same extent as set forth in full herein. 3 Adopted this day of 12003. Chair Reviewed for Administration: Executive Director MEMORANDUM DATE: October 28, 2003 TO: Mayor and Councilmembers FROM: Michael Morrison, City Manager SUBJECT: ADDITIONAL AGENDA DOCUMENTS The following documents are attached. 1. An ordinance (#2003-015) amending the Zoning Ordinance relating to Autumn Woods II is attached on white paper. This should be acted on immediately after Resolution 03-093. 2. Resolution 03-097 (Council)on pink paper with the summary from Dorsey&Whitney (on yellow paper). This is a Council resolution approving the redevelopment agreement for the Northwest Quadrant. 2. HRA Resolution 03-017 (HRA) on green paper. This is the same as #2 above, except the HRA is approving the redevelopment agreement. ORDINANCE NO. 2003-015 CITY OF ST.ANTHONY,MINNESOTA AN ORDINANCE AMENDING CHAPTER 16 OF THE CITY CODE,BEING THE ZONING AND LAND USE CHAPTER OF THE CITY OF ST. ANTHONY The City Council of the City of St. Anthony ordains as follows: Section 1. Chapter 16 of the City of St. Anthony Code is hereby amended to rezone to Planned Unit Development, in accordance with a Planned Unit Development Agreement continuing the conditions contained in Resolution 03-051, as amended by Resolution 03-093, the following described property located within the City of St. Anthony,Minnesota. 2534 Kenzie Terrace PID: 07-029-23-23-0008 That part of the Northwest 1/4 of Section 7,Township 29,Range 23 described as follows: Commencing on a line drawn parallel with and 193.7 feet North of the South line of said Northwest '/4 at the point at which said line intersects a line drawn South 38 degrees 16 %minutes East from a point on the Southeasterly line of the Old St. Anthony and Taylor's Falls Road which is Northeasterly 526.96 feet, measured along said Southeasterly line,from its intersection with the South line of said Northwest 1/4; thence West along said line drawn parallel and 193.7 feet North of the South line of said Northwest '/4 59.72 feet to the actual point of beginning; thence Northwesterly deflecting to the right at an angle of 50 degrees 0l minute a distance of 48.8 feet; thence Southwesterly deflecting to the left at an angle of 91 degrees 01 minute a distance of 6.15 feet; thence Northwesterly in a straight line a distance of 86.3 feet, more or less,to a point on said Southeasterly line of said road 473.52 feet measured along said Southeasterly line from its intersection with the South line of said Northwest `/4; thence Southwesterly along said Southeasterly line 163 feet,more or less, to the intersection of said Southeasterly line with said line drawn parallel with and 193.7 feet North of the South line of said Northwest '/4;thence East along said parallel line to the actual point of beginning. 2538 Kenzie Terrace PID: 07-029-23-23-0007 That part of the Northwest Quarter of Section 7,Township 29,Range 23,Hennepin County,Minnesota, described as follows: Commencing at the Southwest corner of said Northwest Quarter; thence east along the South line of said Northwest Quarter a distance of 371.37 feet to the Southeasterly line of the Old St.Anthony&Taylor's Falls Road; thence North 51 degrees 43 %Z minutes East along the Southeasterly line of said road 473.52 feet to the actual point of beginning of the tract of land to be described; thence continuing North 51 degrees 43 '/z minutes East along said road line 53.44 feet; thence South 38 degrees 16 %z minutes East, 172.7 feet,more or less, to an intersection with a line drawn parallel with and 193.7 feet north,measured at right angles, from the South line of said Northwest Quarter; thence west along said parallel line so drawn 59.72 feet; thence northwesterly deflecting to the right at an angle of 50 degrees 01 minutes a distance of 48.8 feet; thence southwesterly deflecting to the left at an angle of 91 degrees 01 minutes a distance 6.15 feet; thence northwesterly in a straight line 86.3 feet,more or less,to the actual point of beginning,except that part taken for highway purposes. 2542 Kenzie Terrace PID: 07-029-23-23-0006 Parcel 1: That part of the Northwest Quarter of Section 7, Township 29, Range 23,Hennepin County,Minnesota, bounded and described as follows: Commencing at the West Quarter comer of Section 7,Township 29,Range 23 (at the intersection of the center line of Lowry Avenue Northeast and Stinson Boulevard); thence East along the East-to-West Quarter line of said Section 7, 371.37 feet to the Southeasterly line of the Old St. Anthony and Taylor's Falls Road; thence North 51 degrees 43 %2 minutes East along said Southeasterly line 526.96 feet to the westernmost corner of the tract herein described; thence North 51 degrees 43 '/2 minutes East 50 feet along said Southeasterly line; thence South 38 degrees 16 '/2 minutes East 208.36 feet,more or less,to a point 193.7 feet perpendicularly North from said East-and-West quarter line; thence West 63.69 feet parallel to said East-to-West quarter line; thence North 38 degrees 16 1/2 minutes West 168.91 feet,more or less,to said most Westerly point of tract; EXCEPTING therefrom that part which is included within the following-described tract: That part of the Northwest Quarter of Section 7,Township 29,Range 23, described as follows: Commencing at a point in the Southeasterly line of Old St. Anthony and Taylor's Falls Road at a point distant 526.96 feet Northeasterly along same from the intersection with the South line of the Northwest Quarter of said Section 7; thence at right angles to the Southeasterly line of said Old St.Anthony and Taylor's Falls Road, Southeasterly a distance of 150 feet for the point of beginning of the land hereinafter described; thence continue Southeasterly on said above right angles line projected a distance of 22.76 feet, more or less, to a point distant 193.7 feet North of and at right angles to the South line of the Northwest Quarter of said Section 7,thence Easterly and parallel to the South line of said Northwest Quarter of said Section 7 to the point of intersection with the West line of the plat of"St. Anthony Village Commercial Center Addition No. 1"; thence North along said West line of said"St. Anthony Village Commercial Center Addition No. V to a point distant 150 feet measured at right angles from the Southeasterly line of Old St. Anthony and Taylor's Falls Road; thence Southwesterly parallel with the Southeasterly line of Old St. Anthony and Taylor's Falls Road to the point of beginning. Parcel 2: That part of the Northwest Quarter of Section 7,Township 29,Range 23,Hennepin County,Minnesota described as follows: Beginning at a point in the Southeasterly line of the Highway known as Old St. Anthony and Taylor's Falls Road as originally laid out,which point is distant 265.97 feet Northeasterly measured along the Southeasterly line of said road from its intersection with a line drawn parallel with and distant 193.7 feet perpendicularly North from the South line of the Northwest Quarter of said Section 7; thence Northeasterly along the Southeasterly line of said road a distance of 8 feet; thence at a right angle Southeasterly a distance of 150 feet; thence at a right angle Southwesterly a distance of 8 feet; thence at a right Northwesterly a distance of 150 feet to the point of beginning. -2- f 2546 Kenzie Terrace PID: 07-029-23-23-0005 That part of Section 7,Township 29,North Range 23,West of the 4h Principal Meridian, described as follows: Commencing at a point in Southeasterly line of Old St. Anthony and Taylor's Falls Road distant 584.77 feet Northeasterly along road from its intersection with South line of Northwest '/4; thence Northeasterly along road 60 feet; thence Southeasterly at right angles 150 feet; thence Southwesterly at right angles 60 feet; thence Northwesterly 150 feet to beginning, except State Highway,according to the United States Government Survey thereof,Hennepin County,Minnesota. 2548 Kenzie Terrace 07-029-23-23-0004 That part of the Northwest Quarter of Section 7,Township 29,Range 23, described as follows: Commencing at a point in the Southeasterly line of Old St. Anthony and Taylor's Falls Road, distant 644.77 feet Northeasterly along said road line from its intersection with the South line of said Northwest Quarter, thence Northeasterly along said road line 60 feet; thence Southeasterly at right angles 150 feet, thence Southwesterly at right angles 60 feet, thence Northwesterly at right angles 150 feet to beginning, excepting the Northwesterly 7 feet thereof taken for highway purposes, according to the United States Government Survey thereof,Hennepin County,Minnesota. Section 2. The Zoning Map of the City of St. Anthony referred to and described in said Chapter 16, shall not be republished to show the aforesaid rezoning, but the City Manager or his designee shall appropriately mark the zoning map on file in the City Clerk's office for the purpose of indicating the rezoning provided for in this Ordinance and all of the notations, references and other information shown thereon are hereby incorporated by reference and made a part of this Ordinance. Section 3. This Ordinance shall be effective immediately upon its passage and publication according to law. First Reading: October 28, 2003 Second Reading: Waived Adopted: October 28, 2003 CITY OF ST. ANTHONY By: Randy Hodson,Mayor ATTEST: Connie Kroeplin, City Clerk -3- 4829-8152-6272\1 10/28/2003 9:40 AM THE CITY OF ST. ANTHONY RESOLUTION NO. 03- 097 RESOLUTION RELATING TO THE REDEVELOPMENT OF PROPERTY IN REDEVELOPMENT PROJECT AREA NO..3 AND AUTHORIZING THE PREPARATION,EXECUTION AND DELIVERY OF A REDEVELOPMENT AGREEMENT AND RELATED AGREEMENTS WHEREAS, the City of St. Anthony (the"City") and the St. Anthony Housing and Redevelopment Authority(the "HRA") have identified an area located in the northwest portion of the City(the "Northwest Quadrant") for study regarding the area's decline and opportunities for potential redevelopment; and WHERAS, the City hired consultants and appointed a citizen-based task force to develop a planning framework for redevelopment of the Northwest Quadrant; and WHEREAS, the consultants and task force developed the Northwest Quadrant Redevelopment Plan("Northwest Quadrant Plan"), dated July 2001, which describes the planning process, the existing conditions and provides redevelopment options for the Northwest Quadrant; and WHEREAS, the City and HRA reviewed the Northwest Quadrant Plan and agreed with the findings contained therein; and WHEREAS, a portion of the property in the Northwest Quadrant is included in Redevelopment Project Area No. 3 established by the Redevelopment Plan for Redevelopment Project Area No. 3 of the HRA as modified (as so modified the "Redevelopment Plan"), which Redevelopment Plan provides goals and objectives for the redevelopment of the property in Redevelopment Project Area No. 3; and WHEREAS, the City and HRA have been proceeding with plans and discussions concerning the redevelopment of a portion of the property in Redevelopment Project Area No. 3; and WHEREAS, a portion of the property in Redevelopment Project Area No. 3 is included in TIF District No. 3-5 ("TIF District 3-5") established by the HRA to provide tax increment assistance in connection with the redevelopment of Redevelopment Project Area No. 3; and WHEREAS, certain written reports (the"Reports") relating to the Redevelopment Plan and to the activities contemplated therein have heretofore been prepared by staff and consultants and submitted to the Council and/or made a part of the City files and proceedings on the Redevelopment Plan, and which include data, information and/or substantiation constituting or relating to the basis for the other findings and determinations made in this resolution; and WHEREAS, the Reports include the Report prepared by LHB Engineers and Architects, the Environmental and Asbestos Reports prepared by Braun Intertec, the Northwest Quadrant Plan and the Northwest Redevelopment Area Blight Analysis prepared by Dahlgren Shardlow and Uban Inc.; and WHEREAS, Apache Redevelopment, LLC (the "Developer"), which has proposed that approximately 211,000 sq/ft of retail and office space, 220 market rate rental units, 336 owner- occupied flats, 26 three story town homes and 80 senior cooperative units, together with related public improvements and public amenities be constructed on a portion of the property in Redevelopment Project Area No. 3 (the"Redevelopment Property"); and WHEREAS, the City and HRA has found and determined that such proposed redevelopment of the Redevelopment Property will result in increased housing units to meet the demands of the marketplace, the increase of employment opportunities for residents of the city, the increase of the value of property subject to taxation by the City and other local government units, needed public improvements and amenities and the increase of general economic activity in the City, all of which will reduce unemployment, improve living conditions, promote desirable redevelopment of land,remove blight and prevent the emergence of additional blighted property and areas, and encourage and enhance the general health and welfare of the residents of the City; and WHEREAS, the City on September 23, 2003 pursuant to Resolution 03-085 approved the redevelopment proposal of the Developer and approved the general terms of a redevelopment agreement between the City, HRA and Developer and authorized the negotiation of a redevelopment agreement between the City, HRA and Redeveloper; and WHEREAS, representatives of the Developer and of the City and HRA have negotiated and resolved the proposed terms of a redevelopment agreement for the development by the Developer of the Redevelopment Property, including the means by which such development will be undertaken and the extent of public assistance required for such development, which proposed terms are contained in a Redevelopment Agreement by and among the City, the HRA and the Developer and related agreements (the Redevelopment Agreement and related agreements are herein together referred to as the"Redevelopment Agreement") negotiated by such parties, a draft of which has been made available for review by the City Council and is on file with the City Manager and a summary of which has been presented to and reviewed and discussed by this Council. NOW, THEREFORE, BE IT RESOLVE_D, by the City Council'of St. Anthony as follows: 1. The Council finds that the redevelopment of the Redevelopment Property as proposed by the Developer, are in the vital and best interests of the City and (a) the proposed tax increment and other public assistance to be provided by the City and HRA to such redevelopment is necessary in order to allow the redevelopment to occur, (b) the public expenditures contempalated therein primarily serve a public purpose and will result in needed public improvements and amenities, including new streets and utilities, will result in the removal of blight and blighting influences,will result in necessary storm water treatment facilities of material benefit to the natural environment and are in the public interest by permitting the redevelopment of property in the City in a manner beneficial to the City and in a fashion that 2 meets the goals and objectives of the Redevelopment Plan and (c) the adoption of the Redevelopment Plan, the creation of the TIF District 3-5, the entry into the Redevelopment Agreement, and other actions contemplated therein and thereby, is in accordance with the provisions of all applicable federal, state and local laws. 2. The Mayor and City Manager are hereby authorized and directed on behalf of the City to execute and deliver the Redevelopment Agreement in substantially the form on file with the City Manager, with such changes, insertions, deletions and modifications as shall be approved by the City Manager and City Attorney and which shall not, in the opinion of the City Manager, substantially alter or impair the rights and obligations of the City and HRA as set forth in the summary presented to this Council, such approval to be conclusively evidenced by the execution and delivery of the Redevelopment Agreement by the City. 3. The approval herein given includes the conveyance by the City of certain property of the City, the entry into a contract to acquire a new site for the municipal liquor store and the construction by the Developer or its assignee of a new liquor store thereon, the construction of a new 39th Street between Silver Lake Road and the existing terminus of 391h Street to the west thereof and various other street and roadway improvements on exiting 39th Street, the acquisition and conveyance of certain additional property to the Developer, including, if necessary the acquisition thereof by the power of eminent domain, the provision of the specified tax increment assistance, and various other matters, all as set forth more fully and specifically in the Redevelopment Agreement. 4. The City Council approves the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the Commercial Element(as defined in the Redevelopment Agreement) to the St. Anthony Retail Development, LLC, and the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the For Sale Housing Development(as defined in the Redevelopment Agreement) to Apache Homes 1A, LLC. 5. The City Manager and Executive Director of the HRA, upon execution of the Redevelopment Agreement, are hereby directed to proceed expeditiously to take all actions contemplated therein, and, as necessary and appropriate,bring before the City Council and HRA any further matters requiring additional action or approval consistent with such Redevelopment Agreement. 6. The City Council hereby incorporates into its files and proceedings relating to the Redevelopment Agreement, including,but not limited to, the findings and reasons and facts supporting the findings contained in Resolution No. 03-082, adopted by the City Council on September 23;2003, the testimony presented to the City Council at public hearings with respect to the Redevelopment Plan and proposed redevelopment of the Redevelopment Property and the Reports. The City Council hereby confirms and ratifies the Reports, which are hereby incorporated into and made a part of this resolution to the same extent as set forth in full herein. 3 Adopted this day of , 2003. Mayor ATTEST: City Clerk Reviewed for Administration: City Manager D HORSEY MEMORANDUM TO: Michael Morrison, City Manager FROM: Jerome P. Gilligan Jay R. Lindgren DATE: October 27, 2003 RE: Northwest Quadrant Redevelopment— Summary of Redevelopment Agreement 1. Development Phases The Redevelopment Agreement ("Agreement") is by and among the City, the HRA and Apache Development, LLC (the "Developer"), which is a single purpose entity formed by Pratt Ordway LLC. The Developer will acquire the Development Property (as described in the table below). With consent of the HRA's Executive Director, the Developer will assign its rights under the Agreement to a Commercial Developer, a For Sale Housing Developer and a Rental Housing Developer. The Development is divided into phases as follows: a. Commercial Development of approximately 232,000 square feet of commercial and retail facilities. b. Phase I For Sale Housing Development of 128 units of Phase IA stacked flats and 128 units of Phase IB stacked flats C. Phase 11 For Sale Housing i. Phase IIA—at least 80 units of senior housing. ii. Phase UB—26 townhouses. iii. Phase IIC—80 units of for sale housing. d. Rental Housing Development of approximately 220 units of rental housing. -n ling =IEIB— as l Apache Plaza 31-30-23-34-001 Housing sing Vacant New Market Site 31-30-23-33-0002 I—Rental ousin Taco Bell 31-30-23-34-0018 T--Commercial SAV H/Tires Plus 31-30-23-34-0017 I—Commercial 31-30-23-34-0014 I—Commercial 2 Vacant HRA Parcels 31-30-23-34-0019 DORSEY&WHITNEY LLP HORSEY Vacant Parcel around Taco 31-30-23-34-0015 I-Commercial Bell Pond behind Cub Foods 31-30-23-31-0028 I-Commercial Pond Behind Mini Mall 31-30-23-31-0033 I- Commercial Cub Foods I- Commercial Apache Squares 31-30-23-33-0001 IA—For Sale Housing Apache Office 31-30-23-33-0011 IA—For Sale Housing JA Cadwallader Office 31-30-23-33-0012 IA—For Sale Housing 31-30-23-33-0013 11A—Housing Bakers Square&Parking Lot 31-30-23-33-0014 Don's Car Wash 31-30-23-33-0005 IIA-Housing Firestone 31-30-23-33-0006 IIB—Town Homes Ed's Carwash 31-30-23-33-0010 IIB—Town Homes Vacant arcel on Stinson Blvd 31-30-23-33-0018 IIB—Town Homes Fuel Mart 31-30-23-33-0003 IIC—Housing Carwash on Stinson Blvd 31-30-23-33-0004 HC -Housing The Agreement provides that Development is to occur as follows: �» } � 'h` tit 3jt"'s'`bt � c>�nj„ j�&'Q :1�p{1t u �$k4 �,''�,Win.,{r• � �r. 'f$f`��y� �-+o� �'fir ,�'`�'•:, -,�;;: ��F�+,�`��� �i��=' f a,� : t e�el'opment.> esir�ed Sfart. '`De'fault ate Im —��° ��� m� ��� ��g?�t� f��-�f",s:�'�isti'�r.' ?�`4;�w�� � '• �.:1 kT wvx�a.. Phase I Big Box 142,000 Sq/Ft 2004 -2005 Spnn 2004 June 1, 2005 Phase I Retail 56,000 Sq/Ft 2004-2005 Spring 2004 June 1, 2005 Phase I Office 25,000 Sq/Ft 2004-2005 Spring 2004 June 1, 2005 Phase I SAV II 8,800 Sq/Ft 2004-2005 Spring 2004 June 1, 2005 Phase I Market Rate 220 Units 2004-2006 Fall 2004 July 1, 2005 Apartments Phase IA Urban Flats 128 Units 2004-2006 Fall 2004 Jul 1, 2005 Phase IB Urban Flats 128 Units 2005-2007 Fall 2005 July 1, 2006 Phase IIA 80 Units 2005-2007 Fall 2005 July 1, 2006 Senior Co-Op Phase IIB 26 Units 2005-2006 Fall 2005 July 1, 2006 3-Story Town Homes Phase IIC Urban Flats 80 Units 2006-2007 Fall 2006 July 1, 2007 TOTAL N/A N/A N/A N/A Each Phase will be subject to customary City land use controls and approvals, including one or more PUD Agreements and approval of Final Plans and Final Plats. 2. Assignment to Development Parties The Developer is solely responsible under the Agreement if and until its interest are assigned to another developer with approval by the HRA. The Developer currently intends to assign its interests to the Commercial Development to St. Anthony Retail Development, LLC, which has ownership evenly divided between the Developer and St. Anthony Partners, LLC, an entity associated with Robert Muir. Approval of this assignment will be sought simultaneously with approval of the Agreement. Further assignments could be made with consent of the HRA 2 DORSEY 8 WHITNEY LLP C:> OFR'SEY Executive Director from the Developer to other developers for the Phase I for Sale Housing and Rental Housing and the Phase H For Sale Housing. 3. Tax Increment a. Creation of a Redevelopment TIF District. The City and HRA have created a Redevelopment TIF District. The City is not required to request certification of the District until the Agreement is executed. b. Administration Expense Allocation. Currently all TIF calculations show 5% of available Tax Increment being available for administration. To the extent that the development will require more than 95% of the TIF for actual redevelopment costs or coverage of bonds, the City may elect to subordinate its 5% administration until the entire development comes on line. In the alternative, if there is excess increment, the City may increase its administration amount to the statutory limit of 10%. C. TIF Notes. The Development Team will finance development costs up front and they will request the City to "take them out" after the development is completed through the issuance of Tax Exempt TIF bonds. This is a tool that is used in many of the metropolitan communities to assist developers with development and is a low risk proposition for the City and HRA, since the developments will be constructed and paying taxes when the HRA is issuing these bonds. These bonds will not be General Obligations of the HRA. 4. Public Improvements a. Roadway and Sanitary Sewer Improvements. 39`h Avenue will be reconstructed from Silver Lake Road to Stinson Boulevard and upgrades will be made to the sanitary sewer lines as well. It is anticipated that it will cost approximately $2.205 million to complete these improvements and the cost will be assessed to and paid for by the development and other benefiting properties within the TIF District as follows: Large Retailer: $1,205,000 Paid up front on completion of roadway Small Commercial: $500,000 Assessed over term of bonds Phase IA For Sale Housing: $325,000 Paid at sale of units Benefiting properties: 17$ 5,000 Assessed over term of bonds TOTAL $2,205,000 Any amount in excess of the anticipated amount of$2.05 million will be paid through Tax Increment generated from the project. The City will be responsible for designing these improvements in time for an anticipated 2004 construction commencement date consistent with the timing of the private development. Construction by the City will only need to commence when the City has received adequate assurances that the For Sale Housing Developer and Commercial Developer are ready to commence construction and have secured equity and debt financing satisfactory to the HRA. b. Site Improvements/Open Space. The Developer or Commercial Developer will pay for the open space/ponding and site improvements, which are estimated to 3 DORSEY&WHITNEY LLP HORSEY cost approximately $1,430,000. They will be reimbursed by the City and HRA for a portion or all of the site/ponding improvements through Park Dedication Fees generated from the development (estimated at $205,000), any grants the City may receive and from Tax Increment. The site improvements will be phased over time if the City does not receive the $900,000 in LCDA funds it requested from the Metropolitan Council. The Development and other benefited properties will be assessed for the costs associated with maintaining the storm water ponds and the City will be responsible for maintaining the open space around the storm water ponds. 5. Miscellaneous a. City Liquor Store. The Developer will construct and furnish a new Municipal Liquor Store within the commercial development. The New Liquor Store is to be constructed prior to demolition of the existing store so as to cause minimal disruption to the City's Liquor operation. Since Tires Plus will be required to relocate their business, the City will work with them to find a suitable site to relocate to. The City commits to condemn the Tires Plus lease if necessary to clear title. The Developer will pay the cost to relocate the existing Tires Plus building and the cost to construct the new Liquor Store, up to an amount currently anticipated to be$1,700,000. b. Cub Foods. The Developer has a signed purchase agreement for the existing Cub Foods store for $10,850,000, inclusive of the restrictive property covenants. The Developer intends to rehabilitate the store to upgrade its appearance.to the design standards of the new commercial development that is estimated to be $580,000. Therefore, the Authority has approved these items as an approved Developer expense. In addition, the City agrees that absent this sale, the property was "under threat of condemnation" and would consider taking all necessary actions to acquire the site if the acquisition had not been negotiated. C. Commercial Property Acquisition. The Developer has requested assistance in acquiring the three commercial properties that the Phase IA For Sale Housing units will be located upon (Apache Squares, Apache Office and JA Cadawallader Office). Fannie Mae is willing to provide a non-revolving line of credit to assist in acquisition. Fannie Mae will require, as collateral, a pledge of funds from the City. The Authority may also require a Developer Guarantee and a portion of the land as collateral. It is anticipated that the City will utilize funds from the Water Filtration Fund to utilize as collateral for the loan and will not be required to provide its General Obligation Taxing Authority. All closing costs associated with the loan are the responsibility of the Developer or For Sale Housing Developer and must be paid directly by such at the loan closing. The Developer will be required to have 20% of the units in the first Phase IA building sold prior to the City considering advancing the loan funds from Fannie Mae. In addition the Developer will need to have obtained the construction financing for the land prior to advancement of the loan. 4 DORSEY&WHITNEY LLP C) ORSEY d. Profit Sharing on For Sale Urban Flats. Preliminary development proformas for the For Sale Housing Development are attached as an Exhibit to the Agreement. The For Sale Housing Developer anticipates a twelve (12) percent profit on the development. Once this profit margin is achieved, they will provide a prorated "pay back"to the City and HRA of 25% of the excess profit. If the project profit exceeds fifteen (15) percent, then the HRA's prorated share of the profit will be increased to 50%. The profit calculations exclude any unit "upgrades"requested by homeowners. e. Below Market Profit T1F Assistance Increase. Provided the For Sale Housing Developer is not in default, in the event the return to the For Sale Housing Developer is less than 12%, the City and HRA shall provide the For Sale Housing Developer a subordinated Pay-As-You-Go (PAYG) Tax Increment Note in the amount needed to attain a 12%return. The Subordinated TIF Note shall be payable solely from the amounts of Available Tax Increment on the Phase I For Sale Housing not utilized to pay the Tax Exempt T1F Refinancing or the City/HRA 5% administrative fee f. Look Back Provision—Commercial. Preliminary development proformas for the Commercial Development are attached as an Exhibit to the Agreement. When the developments are completed the actual development proformas in the categories of relocation, demolition, and Apache Plaza overhead and carrying costs, will be compared with the preliminary development proformas. If the Commercial Developer meets its construction and lease goals, then the excess proceeds will be disbursed to the City and HRA as excess T1F and will be made available for Phase II developments within the T1F District. g. Rental Housing Development. The City and HRA will enter into a separate redevelopment contract with the Rental Housing Developer. A separate But-For analysis will be completed for this portion. h. Condemnation. The Developer will utilize reasonable efforts to acquire all property privately prior to requesting the HRA to initiate condemnation, including use, where appropriate of HRA sponsored mediation. The HRA will agree to undertake condemnation of all real properties located within the Development area, including any leaseholds, easements, restrictive covenants or other or other legal or equitable interest that encumber the Development area and would restrict redevelopment as contemplated. Condemnation shall be undertaken on a schedule mutually agreed to between the Developer and the HRA. All costs of condemnation proceedings, including, but not limited to legal fees, filing fees, costs, appraisal fees and title work, shall be paid by the Developer, subject to reimbursement of certain costs as a public redevelopment cost from Tax Increment. The Developer shall enter into a Reimbursement Agreement with the HRA to reimburse the costs of condemnation proceeds, condemnation awards and relocation as incurred for acquisition of the Phase I property. i. Advancement and Reimbursement to Developer. The Developer has reimbursed and agrees it will in the future continue to promptly reimburse the City and HRA for all costs of the City and HRA in advancement of the Project, including but 5 DORSEY&WHITNEY LLP E:>OF� asY not limited to the costs of consultants, financial analysis of the Project and the Tax Increment Plan, Redevelopment and TIF District analysis and creation, legal fees, survey and title costs, environmental. review costs, environmental site investigation costs and other similar costs. The Developer will be reimbursed for these costs and costs associated with acquiring and holding the Apache Plaza property and other overhead as a qualified Tax Increment cost in an amount that is currently estimated to be $2,645,000 and individually listed as follows: Predevelopment Costs(Public/Private): $1,250,000 Apache Mall Holding Costs $355,000 Apache Capitalized Interest: $100,000 Developer Overhead/Administration $590,000 Developer Capitalized Interest—Project Costs: 35$ 0,000 TOTAL $2,645,000 The Developer shall cost certify all such private third party costs and expenses of the developer to the reasonable satisfaction of the HRA. Any cost savings will be considered available Tax Increment for other qualified costs in the Redevelopment District. j. Developer Incentive Payment. Any costs savings by the Developer on negotiating the purchase, relocation (only due to non statutory payments) and demolition of the three commercial properties for the Phase IA For Sale Housing component will be used to first cover any overruns in any other Developer category and second shall be paid one-half to the Developer and one-half shall be available to the City and HRA for other public redevelopment costs. The Incentive Fee will not be payable to the Developer if he is in default under the Redevelopment Contract. k. Grants. The City will provide the Developer with the $586,000 grant it received from the Metropolitan Council for the Asbestos Abatement at Apache Plaza. The City will use its best efforts to obtain LCDA and Tax Base Revitalization grant funding and any other available funding from Metropolitan, Sate and Federal Sources. 1. Master Developer Fee. The Developer will be paid a$1 million fee for the Phase I development. The fee will be paid as follows: Rental Housing Sale: $500,000 Commercial Sale:. $300,000 For Sale Housing Sale: $200,000 The Developer will be paid at the time of the closing of the land sale for the Rental Housing and the For Sale Housing. The Commercial portion will be paid at the time of construction financing. At the land sale closing, one-half of the fee will be paid to the Developer and one-half of the fee shall be deposited with the HRA, until the HRA has received $250,000 as security against defaults and for Phase II of the project. The HRA may use this $250,000 to fund public redevelopment costs on an interim basis until payable to the Developer. No interest shall be paid 6 DORSEY 8 WHITNEY LLP F—>OFR0My by the HRA on this fee. If the Developer defaults in any fashion of the Redevelopment contract, all Developer Fee Hold Back shall be forfeited to the HRA. The Developer shall be paid back the Hold Back Fee upon the earlier to occur of the following: a HRA decision not to proceed with Phase II, a determination by the HRA to proceed with Phase II with a developer other than Developer or as follows: $125,000 upon commencement of construction of the Phase IIA and $125,000 upon commencement of the Construction of Phase IIB by the Developer. M. Default. In the event that the Developer fails to commence any portion of the Project by the default dates set forth in the chart on page 2 of this memorandum, the City and HRA may terminate its obligations under the Agreement as regards that phase. Upon any termination, Tax Increment from portions of the Project, which have not been commenced, shall, at the election of the HRA, no longer be pledged and available to repayment of any "pay as you go" tax increment. As part of the underwriting process, the parties and the underwriters, shall establish the terms of any Tax Increment obligations to both recognize this provision and allow effective issuance of the debt. Tax Increment from completed and under construction Elements of the Project shall remain available for outstanding Tax Increment debt. A default shall not prevent refinancing with Tax Exempt Take-out Debt on completed phases of the Project. n. Land Purchase Price. Purchase price of land for each use will be reviewed and must be shown to be at market and similar to what other projects are paying. o. Phase I Preliminary Development Budget. A summary of the Phase I preliminary development budget is attached. 7 DORSEY 8 WHITNEY LLP 4819-2384-076M1 10/27/2003 3:04 PM PHASE I DEVELOPMENT&PUBLIC IMPROVEMENTS 27-Oct-03 SOURCES Dev Agreement Land Payment-Commercial($5.71 Sq/Ft) $ 2,779,360 $ 2,249,940 Land Payment-Rental($10,227/Unit) $ 960,000 Land Payment-For Sale 1A($7,500/Unit) $ 1,600,000 Land Payment-For Sale 1 B($12,500/Unit) TI Bonds-Commercial(Net Proceeds) $ 8,098,100 TI Revenue Bonds-For Sale Phase IA(Net Proceeds) TI Revenue Bonds-For Sale Phase IB(Net Proceeds) $ 585,600 Grants-Met Council Tax Base(Asbestos) $ 1,205,000 Anchor Payment for 39th Avenue $ 500,000 Special Assessment Bonds-Small Commercial Tenants $ 175,000 Special Assessment Bonds-West end Benefited Properties $ 325,000 Special Assessment Bonds-Phase 113 For Sale Housing $ 205,000 Park Dedication $ 900,000 Other Grants-LCDA(Park) $ - Coverage(Present Value) TOTAL $ 19,583,000 USES $ 2,500,000 Property-St.Marie $ 2,900,000 Property-3 Commercial Buildings $ 1,550,000 Property-Tires Plus/SAV II $ 1,850,000 Cub Foods Release $ 2,638,000 Demoliton, Relocation&Misc. $ 1,250,000 Predevleopment Costs $ 600,000 Contingncy $ 1,705,000 Streets&Streetscape $ 580,000 Cub Foods Building Facelift $ 100,000 Capitalized Interest-Loans for Apache $ 350,000 Capitalized Interest-Purchase of 3 Commercial Properties $ 485,000 Capitalized Interest-PAYG Notes $ 500,000 39th Avenue Upgrade(west of park)/Bury Power Lines $ 200,000 Devleoper Fee $ 590,000 Overhead(12 mos x$1 OK+18 mos x 15K) $ 355,000 Apache holding costs($40K/Month for 7 Months) $ 1,430,000 Site Improvements TOTAL $ 19,583,000 PHASE I&PI EXCESS/(GAP) HOUSING AND REDEVELOPMENT AUTHORITY OF ST. ANTHONY H.R.A.RESOLUTION NO. 03-017 RESOLUTION RELATING TO THE REDEVELOPMENT OF PROPERTY IN REDEVELOPMENT PROJECT AREA NO. 3 AND AUTHORIZING THE PREPARATION,EXECUTION AND DELIVERY OF A REDEVELOPMENT AGREEMENT AND RELATED AGREEMENTS WHEREAS, the City of St. Anthony (the"City") and the St. Anthony Housing and Redevelopment Authority (the"HRA") have identified an area located in the northwest portion of the City(the"Northwest Quadrant") for study regarding the area's decline and opportunities for potential redevelopment; and WHERAS, the City hired consultants and appointed a citizen-based task force to develop a planning framework for redevelopment of the Northwest Quadrant; and WHEREAS, the consultants and task force developed the Northwest Quadrant Redevelopment Plan ("Northwest Quadrant Plan"), dated July 2001, which describes the planning process, the existing conditions and provides redevelopment options for the Northwest Quadrant; and WHEREAS, the City and HRA reviewed the Northwest Quadrant Plan and agreed with the findings contained therein; and WHEREAS, a portion of the property in the Northwest Quadrant is included in Redevelopment Project Area No. 3 established by the Redevelopment Plan for Redevelopment Project Area No. 3 of the HRA as modified (as so modified the"Redevelopment Plan"), which Redevelopment Plan provides goals and objectives for the redevelopment of the property in Redevelopment Project Area No. 3; and WHEREAS, the City and HRA have been proceeding with plans and discussions concerning the redevelopment of a portion of the property in Redevelopment Project Area No. 3; and WHEREAS, a portion of the property in Redevelopment Project Area No. 3 is included in TIF District No. 3-5 ("TIF District 3-5") established by the HRA to provide tax increment assistance in connection with the redevelopment of Redevelopment Project Area No. 3; and WHEREAS, certain written reports (the "Reports") relating to the Redevelopment Plan and to the activities contemplated therein have heretofore been prepared by staff and consultants and submitted to the Board and/or made a part of the HRA files and proceedings on the Redevelopment Plan, and which include data, information and/or substantiation constituting or relating to the basis for the other findings and determinations made in this resolution; and WHEREAS, the Reports include the Report prepared by LHB Engineers and Architects, the Environmental and Asbestos Reports prepared by Braun Intertec, the Northwest Quadrant Plan and the Northwest Redevelopment Area Blight Analysis prepared by Dahlgren Shardlow and Uban Inc.; and WHEREAS, Apache Redevelopment, LLC (the"Developer"), which has' proposed that approximately 211,000 sq/ft of retail and office space, 220 market rate rental units, 336 owner- occupied flats, 26 three story town homes and 80 senior cooperative units, together with related public improvements and public amenities be constructed on a portion of the property in Redevelopment Project Area No. 3 (the"Redevelopment Property"); and WHEREAS, the City and HRA has found and determined that such proposed redevelopment of the Redevelopment Property will result in increased housing units to meet the demands of the marketplace, the increase of employment opportunities for residents of the city, the increase of the value of property subject to taxation by the City and other local government units,needed public improvements and amenities and the increase of general economic activity in the City, all of which will reduce unemployment, improve living conditions,promote desirable redevelopment of land,remove blight and prevent the emergence of additional blighted property and areas, and encourage and enhance the general health and welfare of the residents of the City; and WHEREAS, the HRA on September 23, 2003 pursuant to Resolution 03-016 approved the redevelopment proposal of the Developer and approved the general terms of a redevelopment agreement between the City, HRA and Developer and authorized the negotiation of a redevelopment agreement between the City, HRA and Redeveloper; and WHEREAS,representatives of the Developer and of the City and HRA have negotiated and resolved the proposed terms of a redevelopment agreement for the development by the Developer of the Redevelopment Property, including the means by which such development will be undertaken and the extent of public assistance required for such development,which proposed terms are contained in a Redevelopment Agreement by and among the City, the HRA and the Developer and related agreements (the Redevelopment Agreement and related agreements are herein together referred to as the"Redevelopment Agreement")negotiated by such parties,a draft of which has been made available for review by the Board and is on file with the Executive Director and a summary of which has been presented to and reviewed and discussed by this Board. NOW, THEREFORE, BE IT RESOLVED,by the Board of the HRA as follows: 1. The Board finds that the redevelopment of the Redevelopment Property as proposed by the Developer, are in the vital and best interests of the City and the HRA and (a) the proposed tax increment and other public assistance to be provided by the City and HRA to such redevelopment is necessary in order to allow the redevelopment to occur, (b) the public expenditures contempalated therein primarily serve a public purpose and will result in needed public improvements and amenities, including new streets and utilities,will result in the removal of blight and blighting influences, will result in necessary storm water treatment facilities of material benefit to the natural environment and are in the public interest by permitting the redevelopment of property in the City in a manner beneficial to the City and HRA and in a fashion that meets the goals and objectives of the Redevelopment Plan and (c) the adoption of 2 the Redevelopment Plan, the creation of the TIF District 3-5, the entry into the Redevelopment Agreement, and other actions contemplated therein and thereby, is in accordance with the provisions of all applicable federal, state and local laws. 2. The Chair and Executive Director are hereby authorized and directed on behalf of the HRA to execute and deliver the Redevelopment Agreement in substantially the form on file with the Executive Director, with such changes, insertions, deletions and modifications as shall be approved by the Executive Director and the Attorney'for the HRA and which shall not, in the opinion of the Executive Director, substantially alter or impair the rights and obligations of the City and HRA as set forth in the summary presented to this Board, such approval to be conclusively evidenced by the execution and delivery of the Redevelopment Agreement by the HRA. 3. The approval herein given includes the conveyance by the City of certain property of the City, the entry into a contract to acquire a new site for the municipal liquor store and the construction by the Developer or its assignee of a new liquor store thereon, the construction of a new 391h Street between Silver Lake Road and the existing terminus of 39`h Street to the west thereof and various other street and roadway improvements on exiting 39`h Street, the acquisition and conveyance of certain additional property to the Developer, including, if necessary the acquisition thereof by the power of eminent domain, the provision of the specified tax increment assistance, and various other matters, all as set forth more fully and specifically in the Redevelopment Agreement. 4. The Board approves the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the Commercial Element (as defined in the Redevelopment Agreement) to the St. Anthony Retail Development, LLC, and the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the For Sale Housing Development(as defined in the Redevelopment Agreement) to Apache Homes IA, LLC. 5. The Executive Director, upon execution of the Redevelopment Agreement, are hereby directed to proceed expeditiously to take all actions contemplated therein, and, as necessary and appropriate,bring before the City Council and HRA any further matters requiring additional action or approval consistent with such Redevelopment Agreement. 6. The HRA hereby incorporates into its files and proceedings relating to the Redevelopment Agreement, including,but not limited to,the findings and reasons and facts supporting the findings contained in Resolution No. 03-082, adopted by the City Council on September 23, 2003 and Resolution No. 03-016 adopted by the Board on September 23, 2003, the testimony presented to the City Council at public hearings with respect to the Redevelopment Plan and proposed redevelopment of the Redevelopment Property and the Reports. The Board hereby confirms and ratifies the Reports, which are hereby incorporated into and made a part of this resolution to the same extent as set forth in full herein. 3 Adopted this day of , 2003. Chair Reviewed for Administration: Executive Director r THE CITY OF ST. ANTHONY RESOLUTION NO. 03- 097 RESOLUTION RELATING TO THE REDEVELOPMENT OF PROPERTY IN REDEVELOPMENT PROJECT AREA NO. 3 AND AUTHORIZING THE PREPARATION, EXECUTION AND DELIVERY OF A REDEVELOPMENT AGREEMENT AND RELATED AGREEMENTS WHEREAS, the City of St. Anthony(the "City") and the St. Anthony Housing and Redevelopment Authority(the"HRA") have identified an area located in the northwest portion of the City(the"Northwest Quadrant") for study regarding the area's decline and opportunities for potential redevelopment; and WHERAS, the City hired consultants and appointed a citizen-based task force to develop a planning framework for redevelopment of the Northwest Quadrant; and WHEREAS, the consultants and task force developed the Northwest Quadrant Redevelopment Plan("Northwest Quadrant Plan"), dated July 2001, which describes the planning process, the existing conditions and provides redevelopment options for the Northwest Quadrant; and WHEREAS, the City and HRA reviewed the Northwest Quadrant Plan and agreed with the findings contained therein; and WHEREAS, a portion of the property in the Northwest Quadrant is included in Redevelopment Project Area No. 3 established by the Redevelopment Plan for Redevelopment Project Area No. 3 of the HRA as modified (as so modified the "Redevelopment Plan"), which Redevelopment Plan provides goals and objectives for the redevelopment of the property in Redevelopment Project Area No. 3; and WHEREAS, the City and HRA have been proceeding with plans and discussions concerning the redevelopment of a portion of the property in Redevelopment Project Area No. 3; and WHEREAS, a portion of the property in Redevelopment Project Area No. 3 is included in TIF District No:3-5 ("TIF District 3-5") established by the HRA to provide tax increment assistance in connection with the redevelopment of Redevelopment Project Area No. 3; and WHEREAS, certain written reports (the"Reports")relating to the Redevelopment Plan and to the activities contemplated therein have heretofore been prepared by staff and consultants and submitted to the Council and/or made a part of the City files and proceedings on the Redevelopment Plan, and which include data, information and/or substantiation constituting or relating to the basis for the other findings and determinations made in this resolution; and WHEREAS, the Reports include the Report prepared by LHB Engineers and Architects, the Environmental and Asbestos Reports prepared by Braun Intertec, the Northwest Quadrant Plan and the Northwest Redevelopment Area Blight Analysis prepared by Dahlgren Shardlow and Uban Inc.; and WHEREAS, Apache Redevelopment, LLC (the"Developer"), which has proposed that approximately 211,000 sq/ft of retail and office space, 220 market rate rental units, 336 owner- occupied flats, 26 three story town homes and 80 senior cooperative units, together with related public improvements and public amenities be constructed on a portion of the property in Redevelopment Project Area No. 3 (the"Redevelopment Property"); and WHEREAS, the City and HRA has found and determined that such proposed redevelopment of the Redevelopment Property will result in increased housing units to meet the demands of the marketplace, the increase of employment opportunities for residents of the city, the increase of the value of property subject to taxation by the City and other local government units, needed public improvements and amenities and the increase of general economic activity in the City, all of which will reduce unemployment, improve living conditions,promote desirable redevelopment of land, remove blight and prevent the emergence of additional blighted property and areas, and encourage and enhance the general health and welfare of the residents of the City; and WHEREAS, the City on September 23, 2003 pursuant to Resolution 03-085 approved the redevelopment proposal of the Developer and approved the general terms of a redevelopment agreement between the City, HRA and Developer and authorized the negotiation of a redevelopment agreement between the City, HRA and Redeveloper; and WHEREAS, representatives of the Developer and of the City and HRA have negotiated and resolved the proposed terms of a redevelopment agreement for the development by the Developer of the Redevelopment Property, including the means by which such development will be undertaken and the extent of public assistance required for such development,which proposed terms are contained in a Redevelopment Agreement by and among the City, the HRA and the Developer and related agreements (the Redevelopment Agreement and related agreements are herein together referred to as the"Redevelopment Agreement") negotiated by such parties, a draft of which has been made available for review by the City Council and is on file with the City Manager and a summary of which has been presented to and reviewed and discussed by this Council. NOW, THEREFORE, BE IT RESOLVED, by the City Council of St. Anthony as follows: 1. The Council finds that the redevelopment of the Redevelopment Property as proposed by the Developer, are in the vital and best interests of the City and (a) the proposed tax increment and other public assistance to be provided by the City and HRA to such redevelopment is necessary in order to allow the redevelopment to occur, (b)the public expenditures contempalated therein primarily serve a public purpose and will result in needed public improvements and amenities, including new streets and utilities, will result in the removal of blight and blighting influences, will result in necessary storm water treatment facilities of material benefit to the natural environment and are in the public interest by permitting the redevelopment of property in the City in a manner beneficial to the City and in a fashion that 2 meets the goals and objectives of the Redevelopment Plan and(c) the adoption of the Redevelopment Plan, the creation of the TIF District 3-5, the entry into the Redevelopment Agreement, and other actions contemplated therein and thereby, is in accordance with the provisions of all applicable federal, state and local laws. 2. The Mayor and City Manager are hereby authorized and directed on behalf of the City to execute and deliver the Redevelopment Agreement in substantially the form on file with the City Manager,with such changes, insertions, deletions and modifications as shall be approved by the City Manager and City Attorney and which shall not, in the opinion of the City Manager, substantially alter or impair the rights and obligations of the City and HRA as set forth in the summary presented to this Council, such approval to be conclusively evidenced by the execution and delivery of the Redevelopment Agreement by the City. 3. The approval herein given includes the conveyance by the City of certain property of the City,the entry into a contract to acquire a new site for the municipal liquor store and the construction by the Developer or its assignee of a new liquor store thereon, the construction of a new 391h Street between Silver Lake Road and the existing terminus of 39`h Street to the west thereof and various other street and roadway improvements on exiting 39`h Street, the acquisition and conveyance of certain additional property to the Developer, including, if necessary the acquisition thereof by the power of eminent domain, the provision of the specified tax increment assistance, and various other matters, all as set forth more fully and specifically in the Redevelopment Agreement. 4. The City Council approves the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the Commercial Element (as defined in the Redevelopment Agreement) to the St. Anthony Retail Development, LLC, and the assignment by the Developer as provided by and subject to the requirements of the Redevelopment Agreement of the rights and benefits related to the For Sale Housing Development(as defined in the Redevelopment Agreement) to Apache Homes 1A, LLC. 5. The City Manager and Executive Director of the HRA, upon execution of the Redevelopment Agreement, are hereby directed to proceed expeditiously to take all actions contemplated therein, and, as necessary and appropriate, bring before the City Council and HRA any further matters requiring additional action or approval consistent with such Redevelopment Agreement. 6. The City Council hereby incorporates into its files and proceedings relating to the Redevelopment Agreement, including,but not limited to, the findings and reasons and facts supporting the findings contained in Resolution No. 03-082, adopted by the City Council on September 23, 2003, the testimony presented to the City Council at public hearings with respect to the Redevelopment Plan and proposed redevelopment of the Redevelopment Property and the Reports. The City Council hereby confirms and ratifies the Reports, which are hereby incorporated into and made a part of this resolution to the same extent as set forth in full herein. 3 Adopted this day of ) 2003. Mayor ATTEST: City Clerk Reviewed for Administration: City Manager 1