HomeMy WebLinkAboutPL PACKET 03202001 Meeting Sheet
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Folder: PL PACKETS 2000-2004
Document: PL PACKET 03202001
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AGENDA
PLANNING COMMISSION MEETING OF MARCH 20, 2001
CITY OF ST. ANTHONY,.MINNESOTA
7 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
- 4. APPROVAL OF AGENDA
5. PUBLIC INPUT
The public may speak at this time on any planning and zoning related matters of a. general
nature. However, there will not be any discussion or action by the Commission at this time.
6. MEETING MINUTES
6.1 Review/Approval of Planning Commission Minutes of February 20, 2001
• 7. . COMMUNICATION WITH CITY COUNCIL
7.1 Report from Brian Thuesen, Councilmember
7.2 Plan for the Joint Meeting with City Council on April 17, 2001
7.3 Designate a Planning Commissioner to the City Council meeting of March 27, 2001
8. INFORMATION AND DISCUSSION
8.1 Ordinance Regulating a Towing Business in Residential Areas - Staff Report
8.2 Northwest Quadrant Master Plan Update - Chair Melsha
9. COMMITTEE REPORTS
9.1 Report of Sign Subcommittee
10. ANNOUNCEMENTS
11. ADJOURNMENT
1 CITY OF ST. ANTHONY
2 PLANNING COMMISSION MEETING MINUTES
03 February 20, 2001
4 7:00 p.m.
5 1. CALL TO ORDER.
6 The meeting was called to order at 7:00 p.m. by Chair Melsha.
7 2. PLEDGE OF ALLEGIANCE.
8 Chair Melsha invited the Commission and the audience to join in the Pledge of Allegiance.
9 3. ROLL CALL.
10 Present: Chair Melsha, Vice Chair Stille; Commissioners Hanson, Hatch,
11 Steeves, Thomas, and Tillmann
12 Commissioner absent: None.
13 Also present: Assistant City Manager Susan Henry
14 4. APPROVAL OF AGENDA.
15 Motion by Thomas, second by Hatch, to approve the meeting agenda.
16 Motion carried unanimouslv.
17 5. PUBLIC INPUT.
18 Chair Melsha asked if anyone in the audience was interested in addressing the Planning Commission
19 on issues that were not on the regular meeting agenda. Hearing no comments,Chair Melsha moved
20 forward with the agenda.
21 6. MEETING MINUTES.
22 The Commissioners requested the following corrections:
23 Page 4, line 6, correction"Stille asked how the find violations."
24 Page 5, line 19, correction"directed to locate the files."
25 Page 7, line 4, correction"asked if there are any volunteers."
26 Motion by Tillmann, second by Melsha, to approve the January 16, 2001 Planning Commission
27 Meeting Minutes as corrected above.
28 Motion carried unanimously.
29 7. COMMUNICATION FROM CITY COUNCIL.
30 Commissioner Tillmann agreed to be the Planning Commission representative to the March 13,2001
31 City Council Meeting.
02 8. RECONSIDERATION OF WALGREENS SIGN VARIANCE REQUEST.
Planning Commission Meeting Minutes
February 20, 2001
Page 2
•
1 Henry reviewed this issue for the Planning Commission by stating that on January 9,2001,the City
2 Council looked at the resolutions passed to them by the Planning Commission from public hearings
.3 held on the Walgreens development on December 19,2000. All of the resolutions passed, with the
4 exception of the sign variance request. Reconsideration of the Walgreens sign variance request was
5 on the Planning Commission's January 16,2001 agenda; however,the applicant requested to table
6 the item until the February 20, 2001 due to a family emergency.
7 Henry noted the letter dated February 13, 2001 from TOLD Development indicating why they
8 believe their site is unique and why a variance is needed for extra signage than what is allowed by
9 City code. It was noted that TOLD Development indicated to the City Council that it would remove
10 the electronic component from the sign variance request. At this point, the petitioner is requesting
11 a sign variance to allow for a ground (or monument) sign consisting of 50 square feet of copy on
12 each side for a total surface copy area of 100 square feet. City code states the allowable sign copy
13 surface area is a maximum of 68 square feet. This request exceeds the existing code by 32 square
14 feet, 16 square feet per side.
15 Henry stated this sign variance request is before the Planning Commission again because the City
16 Council would like a more clear answer on the issue. It was noted that the Planning Commission
17 will need to define the hardships for the applicant if a variance is granted. She added that findings
•18 could be, but not limited to, the following: (1) the property elevations make it difficult to view the'
19 signage;(2)the easements make sign placement difficult;and(3)the property is difficult to develop.
20 Mr. Mike Kalscheur of TOLD Development introduced himself and explained that additional site
21 characteristics were revealed in conversation with adjacent neighbors after the last Planning
22 Commission meeting, and after looking into the issue of the bus shelter, the following points are
23 worth of consideration:
24 1. Because of the existing trees on the railroad land north of the site,the store is not visible to
25 southbound traffic until cars are past the entrance from Silver Lake Road,in part because the
26 watermain that bisects the site requires that the building be situated further west than it
27 otherwise would.
28 . 2. Because of the.existing homes to the south of the site,the store is not visible to northbound
29 traffic until the intersection of Silver Lake Road and 37`h Avenue.
30 3. The exiting topography of the site dictates that the store will be at an elevation that is 6-8 feet
31 lower than Silver Lake Road, which further reduces the visibility of the store.
32 4. The Metro Transit Authority would like to rebuild the bus stop shelter along Silver Lake
33 Road that was removed when the reconstruction of the road was commenced. The former
34 location of the shelter encroaches on the site and obstructs visibility of the monument sign.
35 Melsha inquired as to the proposed location of the sign.Kalscheur explained that the sign is set back
36 15 feet in a landscape island facing Silver Lake Road,and he reviewed the elevation of the property.
Planning Commission Meeting Minutes
February 20, 2001
Page 3
1 Thomas asked about the location of the bridge in relation to the store and the property, which
2 Kalscheur pointed out the approximate location of the bridge.
3 In reply to question from Tillmann, Kalscheur reviewed the sign itself as to the copy area which is
4 included in the 50 square feet.
5 Thomas asked about the location of the bus shelter, and Kalscheur noted that there is not a wide
6 range of latitude as to the location of the bus shelter due to where the buses must stop without
7 blocking the right-of-way.
8 Hanson inquired as to the height of the sign in relation to Silver Lake Road. Kalscheur pointed out
9 that the top of the sign will be about 8 ft. above grade.
10 Thomas noted that, in the future, if there is a change in usage would any variance that may be
11 granted stay with the building. Kalscheur noted that the 75 year lease can be terminated after 25
12 years and any right to the size of sign could be relinquished if there were a change in use.
13 Melsha inquired as to the signage planned for the building itself. Kalscheur pointed out that on the
•14 north and west side of the building, there will be no signage. The east and south sides are planned
15 to have Walgreen's script signage.
16 Stille noted that he had done a comparison of size of signs in the area including one which was
17 considered a benchmark set by the previous Planning Commission and City Council. He added that
18 a smaller sign may be more appropriate for this busy street corner which is a transition from
19 residential to commercial.
20 Melsha noted that he was in agreement, and that as Walgreen's will be on this busy corner, people
21 will certainly notice it.
22 Thomas added that Walgreen's is unique in its design,and people will know that it is present at that
23 particular location. Hanson pointed out that the sign will not be located below the grad_e, but will
24 located at the same level as Silver Lake Road. .
25 Motion by Melsha, second by Thomas, to recommend that the City of St. Anthony deny the sign
26 variance request of TOLD Development on behalf of Walgreens to allow 50 square feet of copy on
27 each side, for a total surface copy area of 100 square feet, based on the following rationale:
28 1. Although there may be some hardship the property can still be put to reasonable use without
29 the variance.
•30 Motion carried unanimously.
Planning Commission Meeting Minutes
February 20, 2001
Page 4
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1 Melsha noted that the City Council will make the final decision at the March 13 meeting, and he
2 encouraged Kalscheur to attend that meeting.
3
4 9. PUBLIC HEARINGS.
5 9.1 Fitness Crossroad, 2912 Pentagon Drive: Request for Conditional Use Permit for Health
6 Club and Tannin.
7 Henry reviewed this issue for the Planning Commission by stating that Barry Tedlund is requesting
8 a Conditional Use Permit (CUP) for a health club and tanning salon for a vacated space in the St.
9 Anthony Shopping Center, located at 2912 Pentagon Drive. The business name for the new health
10 club is Fitness Crossroad.
i l Henry explained that the public hearing is for a CUP for Barry Tedlund to operate a fitness center
12 with tanning services in St. Anthony which are considered permitted conditional uses by the City
13 code. Mr. Tedlund is planning to renovate a former hardware store in the St. Anthony Shopping
14 Center. The City Council has waived the Concept Review stage due to the fact that Mr. Tedlund
15 would like a spring opening.
016 Henry.stated the Planning Commission may want to consider issues such as hours of.operation,
17 parking, and signage requirements of the St. Anthony Shopping Center. She added that the other
18 services he is planning to provide are also considered permitted uses including childcare,
19 sandwich/juice bar,dry cleaning drop-off and pick-up,personal training, and therapeutic massage,
20 however,Mr. Tedlund must receive the necessary approvals for the type of use from the appropriate
21 government agency. Henry noted that Mr. Tedlund is working with St. Anthony Building Official
22 Greg Schmit for the building permit and that, while the building permit and the conditional use
23 permit are not specifically tied together,the City Council has asked Mr. Schmit to hold off on the
24 building permit until the conditional use permit is approved.Henry pointed out that Mr.Tedlund has
25 provided background materials regarding his business concept and marketing plan as well as the
26 building/layout plans.
27 Chair Melsha opened the public hearing at 7:42 p.m.
28 Barry Tedlund,applicant,introduced himself,thanked the Commissioners,and gave a brief history
29 of the plan and mission for the fitness center. Tedlund noted that he conducted a survey in the area
30 which indicated a positive response from the community. He stated that his hours of operation will
31 be from 5:00 a.m.to 11:00 p.m.,Monday-Friday,and 7:00 a.m.to 10:00 p.m.,Saturday and Sunday.
32 Tedlund distributed a listing of competitors' hours.
33
34 Hanson inquired as to the usage rate from 5:00 a.m.to 6:00 a.m.Tedlund explained that these hours
35 are becoming increasingly popular, particularly with families who prefer to be at home in the
0 36 evenings.
Planning Commission Meeting Minutes
February 20, 2001
Page 5
•
1 Thomas asked if Tedlund was planning to provide bicycle racks. Tedlund answered that he would
2 be willing to add bicycle racks if it is within ordinance requirements.
3 Hatch commented on the volume of rush hour traffic.He also asked if the number of showers in the
4 facility will be sufficient. Tedlund noted that, based on comparisons he has made with facilities of
5 similar size, the lock rooms and number of showers will be satisfactory.
6 Thomas asked about the maximum number of people which the center can accommodate. Tedlund
7 estimated that it will comfortably maintain 150 people.
8 Hanson inquired about the sandwich/juice bar as to the walk-in traffic, and if a caterer has been
9 selected. Tedlund explained that he has not selected a caterer and does not consider the
10 sandwich/juice bar as a shop-within-a-shop, but rather as a convenience for clients.
11 Melsha asked about compliance with the building inspector requirements as outlined in a letter of
12 January 18,2001 from Greg Schmit. Tedlund noted that the fitness center does meet these building
13 inspector requirements.
14 Tedlund reviewed the number of employees planned,8 full-time positions and 9 part-time positions,
5 and detailed the types of positions.
16 Hanson inquired as the monthly fee for clients to which Tedlund responded that he plans on a fee
17 of approximately$45/month for a single membership and also a 20%discount for seniors. He plans
18 to pre-sell in April for the opening in May.
19 In conclusion, Tedlund stated that this project will prove to be a great benefit to the community as
20 a convenience for residents and working neighbors as well as a complement with area businesses.
21 He noted it will be a wonderful fit in the St. Anthony Village Shopping Center and should help to
22 continue an improving trend of that Center and the neighborhood.
23_ Chair.Melsha closed the public hearing at 8:18 p.m.
24 A discussion was held regarding the parking available for the fitness center noting that number of
25 parking spaces is usually determined based on the square footage of the facility and, in this case,
26 there is ample parking available.
27 Melsha stated that he agreed that the fitness center will be a positive addition to the business
28 community. Hanson noted his agreement as well.
29 Motion by Melsha, second by Stille, to recommend that the City of St. Anthony approve the
•30 conditional use permit for a health club and tanning salon for the vacated space in the St. Anthony
31 Shopping Center, 2912 Pentagon Drive, subject to the following conditions:
Planning Commission Meeting Minutes
February 20, 2001
Page 6
•
1 1. Hours of operation will be from 5:00 am to 11:00 pm, Monday-Friday, and 7:00 a.m. to
2 10:00 p.m., Saturday and Sunday.
3 2. Applicant continue working with City Staff and the Building Inspector regarding any open
4 issues that were set forth in his letter of January 18, 2001.
5 3. Compliance with all other laws and regulation including those of the City,County,State,and
6 any other regulatory bodies.
7 4. Compliance with the St. Anthony Shopping Center lease agreement regarding specified
8 signage criteria.
9 5. Explore the possibility of installing bicycle racks during summer hours.
10 Motion carried unanimously.
11 Melsha added that this Conditional Use Permit request will be before the City Council at the March
12 13 meeting and encouraged Tedlund to attend that meeting.
13 10. REPORTS AND INFORMATION.
14 10.1 Northwest Quadrant Master Plan Update.
15 Henry reported that next Northwest Quadrant Steering Committee meeting will be held on Thursday
16 February 22 at 7:00 p.m. at City .Hall to discuss. various issues of the site and input from the
017 committee members.Henry added that the negotiations between Hennepin Parks and the Salvation.
18 Army are still in process. She noted that a community issues forum on the Northwest Quadrant
19 project will be held on March 10 from 9:00 a.m. until noon.
20 Thomas inquired as to the City Council January 23, 2001 meeting minutes, page 10, lines 4-6, and
21 which site Shardlow is referring to,and Henry replied that Shardlow is referring to the Apache site.
22 11. COMMISSION INPUT.
23 11.1. Commissioner's Comments.
24 Tillmann stated that she is supportive of the Hennepin Parks purchase of the Salvation Army
25 property.
26 Tillmann commented that,in light of a previous plan,which Richard Krier,the planner, did with a
27 vision of the shopping center as a unique special center with an ethnic theme promoting small town
28 character based on small shops and restaurants,the fitness center doesn't exactly match this image,
29 even though she is supportive of the fitness center and feels it will be an asset to the City of St.
30 Anthony.
31 Hanson commented that the green space is still definitely an option and that several potential tenants
32 including a specialty gift shop and the library are planned for the St. Anthony Shopping Center.
•
Planning Commission Meeting Minutes
February 20, 2001
Page 7
•
1 Thomas noted that, one of the reasons he suggested the possibility of bike racks installed by
.2 Tedlund,was to fit with the green space study and added that,from a planning perspective,,it is key
3 to tie the Salvation Army green space with the Apache site. He added that the plan previously :.
4 prepared by University of Minnesota students should be reevaluated.
5 Melsha reported that at the recent City Retreat,a discussion was held as to what should be done with
6 the Stonehouse. Melsha added that he would like to see a Joint Work Session with the City Council
7 this spring.
8 Hatch asked about the status of the need fora part time planner being offered to the City Council and
9 any subsequent results.Henry noted that there is a planner for the Northwest Quadrant Project,and
10 planners are added on an as-needed basis. Hatch added that a brief action plan should be prepared
11 for each of the 2001 Planning Commission Goals.
12 Stille reported that the Sign Subcommittee met recently and obtained various opinions on the issue
13 of electronic readerboards. This will be on the agenda for the March Work Session of the City
14 Council. Stille also noted that a sample sign for City Hall will be available for viewing in front of
15 City Hall on Thursday, February 22 at 1:00 p.m.
16 Henry informed the Commissions to let her know if they are interested in attending the 2001 Land
17 Use Planning Workshops this spring.
18 12. ADJOURNMENT.
19 Motion by Stille, second by Melsha, to adjourn the meeting at 9:00 p.m.
20 Motion carried unanimously.
21 Respectfully submitted,
22 Teresa Rosecke
23 Timesaver Off Site Secretarial, Inc.
•
MEMO
• DATE: 3/14/01 MEETING DATE: 3/20/01
TO: Planning Commissioners
FROM: Susan Henry, Assistant City Manager
RE: Plan for Joint Meeting with City Council on April 17
Requested Action:
On April 17, there will be a joint meeting of the City Council and Planning Commission, starting at
6 p.m. The regular Planning Commission meeting will begin at 7:30 p.m. Planning Commissioners
should familiarize themselves with the City Council's attached strategic plan. The joint meeting will
be opportunity for commissioners to converse with the Council about issues currently on the table.
Background:
Early in 2001, the City Council embarked on a strategic planning process, which culminated with
the attached documents: 2001 goals and objectives.
Attachments:
2001 City of St. Anthony Strategic Planning Report
•
•
City of Saint. Anthony
STRATEGIC PLANNING
REPORT
Draft
•
January 25, 2007
zoo , Lynn aas:oci.te:
•
INTRODUCTION
The Council and City Manager Strategic Planning .Session was held on January 181
2001. The main goals of this session were:
➢ Review participants of their leadership role as a member of the St. Anthony
Council. The 10 Habits of Effective Councils Self-Assessment Exercise was
reviewed.
➢ To review the City's Core Culture, Value Proposition, Mission Statement, Vision
Statement, and Key Strategic Goals in relation to the Comprehensive Plan and the
5 Year Capital Equipment Plan.
➢ To help assist the Council in determining the key areas to focus on as well as
consensus on the key Goals when developing the 2001 Strategic Goals.
The following day, a second Strategic Planning Session was held with .the Council ,
Members, City Manager, Commission. Chairs, and Executive Staff on January. 19;
2001. The main goals of this second session were to:
➢ have a quick overview of team style (MBTI) and team functioning.
➢ review Staff/Department Accomplishments for the year 2000.
➢ review the revised Strategic Profile.
➢ review the Council's Work from Session 1 (Key Issues/Goals for 2001)
➢ develop consensus on these goals for 2001 — 2005. Make revisions/additions if
necessary.
➢ rank the goals in order of importance.
➢ develop draft Objectives for each Goal.
•
1
GETTING STARTED
The Council answered the following two questions to start things off.
What I have liked the most as a Council Member for the City of St. Anthony this
past year.
➢ The opening of the Skateboard Park.
➢ Being in City Government.
➢ Being part of the process of decision making.
➢ We've accomplished a lot— made good improvements.
➢ Shaping the future of St. Anthony— especially the NW Quadrant.
➢ Receiving the Smart Growth Grant.
• ➢ Being Mayor- 1 really.enjoy this position.
The desired expectations of the Council for this Strategic planning Session:
➢ Reconnect with the Strategic Profile: Vision, Mission, Values, Key Action Items.
Ensure that we are all in agreement with this Profile for the City.
➢ Define the key Goals for the future.
➢ Focus on the key Goals and Objectives for the next several years. Get down to the
brass tacks. .
➢ We need to clarify our direction on key issues/areas such as the Stonehouse
Property, NW Quadrant, etc.
➢ Increase the clarity of our Goals, Objectives, and the Comprehensive Plan.
➢ Working towards accomplishing our individual passions while collectively
representing the community.
•
2
•
MBTI RESULTS - CITY OF ST. ANTHONY
This chart shows the Council's and the Executive Staffs MBTI .Style Types. We quickly
reviewed the concept of Style and how differentstyles work and communicate
differently.
Council Members
Staff Members
Commission Chairs
ISTJ ISFJ INFJ INTJ
Jay H. Joel H.
ISTP ISFP INFP INTP
•
ESTP ESFP ENFP ENTP
Mike L. Amy S. Brian T.
Roger L. Dick E.
Sue H.
Carol J.
ESTJ ESFJ ENFJ ENTJ
Dick H. Randy H.
Mike M. Dennis C.
•
3
•
THE ST. ANTHONY CITY COUNCIL SELF-ASSESSMENT
The 10 Habits of Effective Councils Self-Assessment Results were reviewed with the
Council Members. The comments Council made when reviewing these results can be
found at the bottom of each page.
Think and Act Strategically (Low = 1; High = 5)
1a. 4.00 We have a strategic profile for our city with a vision and key issues to address.
Range: 4 4 4 4 4 4
1 b. 3.00 We use our strategic profile to act strategically—creating a future for our city.
Range: 3 4 3 4 2 2
Reasons for high ratings. Reasons for low ratings.
We have our key goals for 2000—2001, which ➢ We don't clearly articulate how our business
• provide a framework. relates to our goals.
➢ We have our annual retreat. ➢ We are dust discovering our Comp. Plan.
➢ We have a Comp. Plan.
➢ We are planning for the NW Quadrant.
Things we need to work on.
• Ownership.
• St. Anthony Shopping Center and the surrounding area.
• Public Works.
• Review goals at Council Meetings to ensure we are staying with the plan and working on the
goals.
• Fire Station.
• Capital Improvements.
• Future building needs.
Comments made by Council:
➢ When we have an agenda item, we should relate it or talk about it in relation to our Key Goals —to
tie our work together with our Strategic Plan/Comprehensive Plan.
➢ We need to redefine our Strategic Plan and use it more often.
➢ We need to update our Strategic Plan and Comprehensive Plan to ensure they reflect the needs of
our community and our focus as Council.
➢ Our Strategic Plan sets the vision for the community.
•
4
• Understand and Demonstrate the Elements of Teams and Teamwork (Low = 1;
High = 5)
2a. 3.00 We recognize the importance of coming together as a governing body to exercise
authority and act as a Council to fulfill our purpose.
Range: 2 2 4 3 4 3
2b. 2.17 We are a synergistic team working together to get results, helping each other out
when needed, and achieving results for which we hold ourselves mutually
accountable.
Range: 2 2 3 2 2 2
Reasons for high ratings. Reasons for low ratings.
➢ A certain individual does not have a desire to
be part of a team.
➢ We appear to be five individuals coming
together twice a month.
9 The Hillcrest Vote created hard feelings.
➢ The Hillcrest Vote and issues associated with
this Vote put a strain on the Council—it created
a lack of trust among Council Members.
➢ We do our'chores' but not synergistically. We
work more individually.
➢ Poor communications.
➢ No work sessions.
No casual conversation.
Things we need to work on.
• Get the negative behavior and attitude out of the team concept.
• How we come together.
• Open discussions.
• Shared goals.
Comments made by Council:
➢ What can we all do to increase synergy through the NW Quadrant process?
➢' We need to focus on honesty in our communications.
➢ We need time'to share our beliefs, feelings, and thoughts, not the answers with each other.
➢ We need to have one work or study session a month, a place where we can discuss the issues and
clarify perspectives.
➢ We could sit in a different setting such as around a table in another room. Perhaps off camera. The
community would be welcome to attend this meeting.
➢ Our goal should be to be more productive as a team. We may all disagree at times, but we are the
leaders of this community and there are things we need to decide upon and get accomplished.
➢ It takes courage to be contrary to the group—it forces introspection.
➢ We need a place where we can talk respectively about our differences. With more information
comes more clarification and hopefully, more success.
•
5
r
• Master Small Group Decision Making (Low = 1; High = 5)
Two factors affect the decision-making process—technical/rational skills, and interpersonal/impact skills
that effect the acceptance of the decision.
3a. 3.00 Our technical,task and rational decision making skills to make the"right"
decision.
Range: 4 2 4 3 3 2
3b. 3.00 Our interpersonal skills and ability to consider the impact of the decision on all
affected parties. How well the decision will be accepted by everyone.
Range: 3 3 4 3 3 2
Reasons for high ratings. Reasons for low ratings.
➢ Something is missing. We have not
interpersonal.
➢ We are not in agreement on what issues are a
priority, thus some difficulty.
➢ We look at certain facts and come up with the
wrong decisions.
Things we need to work on:, .
• Technical, task issues take time to study. Being committed to a right investigation.
• Prioritizing issues.
• Constructive confronting.
• Showing respect and support for one another.
• Better listening to understand the views of others.
• Better consideration of long-term effects of our decisions.
• Take more time outs to review when needed.
• Looking at the long-term impact.
Comments made by Council:
➢ This Council makes well thought-out decisions.
•
6
• Have Clearly Defined Roles and Relationships (Low = 1; High = 5)
4a. 3.00 The functions, the specific responsibilities for Mayor and Council Member are
spelled out.
Range: 3 2 3 4 2 4 ...
4b. 3.17 The performance, the specific behaviors of the Mayor and Council are
consistent with the functional roles they play. Their behaviors match
expectations of others.
Range: 3 2 3 4 3 4
Reasons for high ratings. Reasons for low ratings.
➢ It sounds like the Mayor clearly understands ➢ Not spelled out.
his role. ➢ We are reactive.
➢ The Mayor and Council are doing their jobs. ➢ I'm not always sure about my role.
Things we need to work on.
• Spell out responsibilities.
Each Council Person needs to participate.
• • The Mayor needs to run a tighter meeting.
Comments made by Council:
➢ The Council needs to be included a bit more at times.
➢ We can't worry about every call (complaint).
➢ How long do we let people talk who come to the microphone at Council Meetings? Do we have
standards? If we do, how do we enforce them fairly?
•
7
• Honor the Council-Staff Partnership
The challenge here is to respect both the Council's Sphere of Influence and the Administrator/Staff
Sphere of Influence. Circle the numbers of the roles you believe the Council takes the lead in.
Range For Mission: 1 1 1 1 1 1
Range For Goals/Results: 2 2 2 2 2 .
Range For Policy: 3 3 3 3 3 3
Range For Administration:
Range For Management: 5
5f. 3.00 In general do you think the Council as it deals with the Administrator/Staff:
Range: 3 2 3 3 3 4
Under-Manages Manages Just Right Micro-Manages
1 2 3 4 5
Reasons for high ratings. Reasons for low ratings.
➢ We lack performance measures for staff.
In general, the council manages just right but
there is some to either extreme. All of us have
• tendencies to either go to the far left or the far
right on occasion.
➢ I'm still trying to understand my sphere of
influence outside of the voting process.
s When I get complaints from residents, or have
an idea about what I would like to see happen,
I pass it on to staff. I feel like I'm providing
quality control or performance feedback to staff
and sometimes meddling in their work. Other
times, my comments seem well received.
➢ The Council under-manages.
➢ The mayor over-manages (although less than
before).
Things we need to work on.
Performance measurement.
The staff needs to keep involving the entire Council in the decision making process and not
depend solely on the Mayor.
Comments made by Council:
➢ There are some pieces of administrative stuff that I would like to contribute to.
➢ What are good boundaries in this area?
➢ How do we know our boundaries and responsibilities?
➢ We are doing okay in this area. Hopefully the Staff will let us know if we are crossing our boundaries
• or our responsibilities.
8
• Conduct Systematic Evaluations of Policy Implementation (Low = 1; High = 5)
6. 3.33 How does the Council get feedback on policy implementation and results?
Range: 2 1 4 5 4 4 .
We don't. "Make it so." Reactive Progress
Reports/Reviews
1 2 3 4 5
Reasons for high ratings. Reasons for low ratings.
➢ We don't get tons of reports on what's ➢ We get little meaningful feedback. We need to
happening in all departments. have better(clearer and more frequent)
communication between the Council and Staff.
Things we need to work on.
• Opening up performance.
At times, we tend to get complacent and thus, we get reactive.
• Comments made by Council:
➢ Regarding what I need from staff, it would be nice to get a 'heads up' informational piece about
what's happening in the City, before I learn it reading the local newspaper.
➢ What is the best method for knowing what the'problems' are?
Y If someone want's numbers, should we ask them to provide us with them during the Work Sessions
or should we get the information individually?
➢ We need a tool, to talk as a group, to interact and prioritize issues.
➢ We don't need weekly or monthly reports on who is using the meeting rooms.
➢ The yearly summaries need to include feedback on how each Department did in comparison with
other communities—an Overall Executive Summary— 1 to 2 pages in length.
➢ The Police Reports need to be reformatted including statistics and trends that allow us to get a clear
picture of what's happening so that we can take appropriate action when needed.
•
9
• Allocate Council Time and Energy Appropriately (Low = 1; High = 5)
There are four principal arenas or functions Councils operate in. Rate how effectively our Council is
performing in each of these four settings. (Refer to your handout).
7a. 3.67 Goal-Setting
Range: 4 4 4 4 2 4
7b. 2.67 Exploration/Analysis
Range: 4 3 2 2 2 3
7c. 3.50 Disposition Legislation
Range: 3 4 3 4 4 3
7d. 3.50 Community Relations
Range: 3 3 4 4 3 4
Reasons for high ratings. Reasons for low ratings.
• ➢ Goals we are here aren't we). ➢ We need to spend more time in the
( explanation/analysis mode.
➢ Exploration/analysis. We no longer have work
sessions on or off camera.
Things we need to work on.
• How to use our meeting time for improved productivity,
• Spend more time in work sessions away from the dais while still providing the public with the
information we receive at meetings.
• Getting balled up in comm. relations so that the minority viewpoint is over-emphasized.
Comments made by Council:
➢ a) We need to meet annually for Goal Setting Sessions.
➢ b) We are going to implement a Work Session 1x/month.
➢ d) We can all thank Amy for this one. She is a pro at Community Relations—bringing the Council
closer to the Community.
•
10
• Have clear Rules and Procedures for Council Meetings (Low = 1; High = 5)
8. 3.67 Do our meetings function on the low side, "drifting" or "just being nice" or are
our meetings professionally run with adherence to clearly defined rules and
procedures?
Range: 3 4 4 4 5 2
Reasons for high ratings. Reasons for low ratings.
➢ Meetings flow well. ➢ In earlier meetings with Key Issues, we let
➢ I like the casual rules. people talk and talk and talk and talk when they
have gone off the subject.
Things we need to work on.
• Always review standing rules for effectiveness.
• Drifting from the task at hand.
• Limit discussion and who should discuss.
Comments made by Council:_
• ➢ We will always have some disagreement on some procedures.
➢ Having the Work Session will offer us time to clarify when needed.
•
11
• Get a Valid Assessment of the Public's Concerns and Evaluation of the Council's
Performance.
9. 3.83 Do we tend to rely on the fact they we were"elected" as sufficient feedback, or
on the phone calls we get and the comments of the few who show up for
council meetings? (Low) Or, do we proactively use a variety of market
research feedback techniques such as focus groups, surveys and
questionnaires with our annual goal setting retreat? (High)
Range: 2 3 5 3 1 3
Reasons for high ratings. Reasons for low ratings.
➢ Survey questions in newspaper. ➢ We need a survey.
➢ Updated Web Page. ➢ We haven't used any public feedback
➢ Community Forum. mechanisms in the past year other than giving
➢ Updated cable access. people a chance to speak at community forum.
➢ More resident input. I know there was a survey done before I got on
➢ We listen when people show up. the Council but I remember the validity of it was
being questioned.
➢ We tend to look at our elections as mandates.
Things we need to work on.
• How to improve feedback from the community, e.g., survey, e-mail, town meetings.
Comments made by Council:
➢ There is some support for some type of survey.
➢ We need to have current information from our community so that we can ensure we are meeting
their needs.
➢ The last time we issued a community survey, we shared the expense with the school district.
➢ Do we fall into the habit of listening too much to the too few rather than listening to everyone—taking
everyone's concerns into consideration?
➢ We need to get a larger perspective of what our community wants us to do.
➢ Some surveys are expensive and time consuming.
➢ We should look into this more, what we would want to ask the community, what areas we want
feedback on, etc.
•
12
• Practice Continuous Personal Learning and Development as a Leader.
10a. 2.83 We think we know it all, been there and done that(low), or we strive to
continuously improve and develop ourselves as leaders with a written
development plan (high):
Range: 3 2 3 3 3 3
10b. 3.67 We don't believe in humor and don't like humorous facilitators (low), or we keep
our sense of humor and reduce friction and stress by letting others know we are
human. We build our relationships partly through humor(high).
Range: 3 5 4 3 4 3
Reasons for high ratings. Reasons for low ratings.
➢ We are all willing to learn. > It is very individualist as far as continuing
learning such as workshops, classes, etc.
➢ In an ideal world, we would all have more time
to dedicate to personal learning and
development as leaders. Dennis seems to be
constantly working on his knowledge base, but
I don't know I am doing as much in this sphere
as I think would be useful. I don't know what
other Council Members are doing.
➢ Sometimes the facilitator isn't very funny.
Things we need to work on.
• Separating issues and personalities (egos).
• Some Council Members use humor and light moments more than others.
• Listening and learning from others.
• Never talk about'the cheese' again (ha ha).
Comments made by Council:
When is their time?
13
•
COMPREHENSIVE PLAN AND 5 YEAR CAPITAL PLAN
➢ The Comprehensive Plan is updated yearly.
➢ There is great stuff in there. It does parallel our Strategic plan.
➢ We should reference the Capital Plan during Council Sessions, letting the public
know we are following a plan, we have goals, and what our desired outcomes are.
The bottom line is that we have $2.8M in capital requests. Our reserves are
diminishing. We need to develop a list of prioritized projects/items for funding
consideration.
➢ How much are we suppose to comment on the specifics of the 5 Year Capital Plan?
• ➢ What should the Council's role be in the Capital Plan?
➢ Where is the money coming from to fund these requests?
➢ The reserve fund is decreasing each year and is in danger of running out next year.
➢ We need to examine methods for building up our reserve funds.
➢ As a Council, we need to focus some time and effort towards brainstorming new
ways of building up capital for the.City.
•
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•
2000 GOALS AND OBJECTIVES
A review of Council's perspective on last years goal accomplishments. The
Council completed this exercise and the Staff reviewed their comments. These goals
were discussed by the large group (Council, Executive Staff, Commission Chairs, and
City Manager).
Goal#1: Provide 100-year flood protection for all residents and businesses to protect health and
property.
Objectives Complete Incomplete
1. Complete the 29th Street Project. X
Comments:
➢ We ran out of time.
➢ I'd like to see completed landscaping, lighting, and
driveways.
• X
2. Complete the Harding Project.
X
3. Renew the Flood Grant Program.
Comments:
➢ Thrilled.
Goal#2: Preserve the beauty of the property now owned by the Salvation-Army Camp to serve
both current and future generations.
Objectives Complete Incomplete
x
1. Decide on whether to extend the Moratorium or not.
Comments:
➢ This has been extended. It's a work in progress.
•
15
•
Goal#3: Focus on redevelopment initiatives so that our image and tax base stays firm.
Objectives Complete Incomplete-
X
1. Apache Plaza.
2. St. Anthony Shopping Center.
X
Comments:
➢ This is dying a slow death. The Stonehouse is embedded
in this one.
X
3. Kenzie Terrace.
Comments:
➢ Should we market this?
➢ We have the property but no plan.
➢ We need to hold off until we know the plan for the
shopping center.
• X
4. Work on the list of redevelopment projects during the
upcoming year.
Comments:
➢ This is not clear?
➢ Are we talking about buying properties?
•
16
• Goal#4: Keep the Village look and feel so that we are attractive to both residents and businesses.
Objectives Complete Incomplete
• X
1. Implement Code Enforcement.
Comments:
➢ It seems to take forever to get things done.
➢ The Planning Commission is drafting rules.
➢ Is the Council ready to take the heat of stricter code
enforcement?
➢ Is the Fire Department the group that should be enforcing?
➢ Who should be responsible for code enforcement?
X
2. Continue with Streetscape Program.
Comments:
➢ The bridge on Silver Lake Road
The sidewalk on 31st
➢ We have a good start so far
➢ What new objectives do we need?
➢ Do we need a safe crossing over 88 (Trilliam)?
Goal#5: Protect and maintain our infrastructure so that our City works both now and in the future.
Objectives Complete Incomplete
X
1. Public Works Garage/Facility.
Comments:
➢ Off the charts incomplete.
x
2. Road reconstruction to maintain street improvement
program.
Comments:
➢ We can never be done with this one.
➢ 33nd, 29'h, the bridge
➢ When will 36'" be completed (west side)?
•
17
• Goal#6: Offer clear, current, and open communications through a variety of means so people are
informed about St. Anthony's important issues and news.
Objectives Complete Incomplete
1. Provide up to date information through a variety of X
methods.
Comments:
➢ We are making progress.
➢ We need a graphic designer for the newsletter.
➢ We have Open Forum and Open Mike.
➢ We have received good information.
Goal#7: Provide a Park System that offers a mix of recreational opportunities for residents of all
ages.
Objectives _ Complete Incomplete
•
1. Completion of Silver Point Park and Watertower X
Playground punch lists.
2. Have the Park Commission offer input on the Park X
Budget to advocate for park users.
Comments:
➢ What does this mean?
➢ Do we need to put a position in?
➢ We still need the Shelter at Silver Lake Park.
X
3. Create a new plan for Central Park.
Comments:
➢ We might need to tweak this one.
•
18
• Goal#8: Shape the future by defining and reviewing regularly our goals and fiscal policies.
Objectives Complete Incomplete
1. Change the format of our Budget Calendar. X
X
2. Create a fiscal policy document.
Overall, we have achieved most of what we set out to accomplish. Last year, we
developed goals and objectives that would take more than a year to complete. This
year, we need to be more,specific when developing our goals and objectives, ensuring
that they are clear and concrete.
•
•
19
•
CITY OF ST. ANTHONY STRATEGIC PROFILE
Our Vision
"A Village in the City"
Our Core City Values
➢ Community...
➢ Collaboration...
➢ Resident focus...
➢ Safe and secure environment...
➢ The feel of a Village...
➢ Fiscal responsibility...
Our Mission
Our Mission is to be a progressive and livable community,
a 'walkable' village which is safe and secure,
that invites residents to linger
and enjoy our centralized environment.
Our Key Action Areas
➢ Flood protection
➢ Redevelopment
➢ Welcoming image and appearance
➢ Strong infrastructure
➢ A safe and secure environment
➢ Clear and open communication
Revised January 18,2001
•
20
THE SEVEN
2001 CITY GOALS
Goal #1: Shape the future by defining and reviewing regularly our goals and fiscal
policies.
Goal #2: Develop a Plan or Options for the Stonehouse Property.
Goal #3: Provide 100-Year Flood Protection for all residents and businesses to protect
health and property.
Goal #4: Focus on redevelopment initiatives so that our image and tax base stays firm.
Goal #5: Protect and maintain our infrastructure so that our City works
both now and in the future.
Goal #6: Provide a Park System that offers a mix of recreational opportunities for
residents of all ages.
Goal #7: Build a sense of community by involving our City's diverse groups in the on-
going development of the City
21
• Goal#1: Shape the future by defining and reviewing regularly our goals and fiscal policies.
Objective#1: Develop a Financial Strategies Plana
Individual(s) Primarily Responsible: Ehlers &Associates
Key Individuals Involved: Roger L, Mike M., City Council, Department Heads
Target Completion Date: 10/31/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Ask for a proposal from Ehlers &Associates. Mike M. Roger 2/1/01
2. Obtain a proposal from Ehlers &Associates. Mike M. Roger 3/1/01
Ehlers and
3. Have the Council approve the proposal.. City Council Assoc. 4/1/01
Ehlers and City Council May -
• 4. Develop the Financial Strategies Plan with Ehlers& Assoc. Department September
Associates' process outline. Heads
Ehlers and
5. Review plan to find agreement on recommendations City Council Assoc. 10/15/01
and implementation of the plan. City Council
6. Council approves the "Financial Strategies Plan." City Council 10/31/01
Define Goal Accomplishment:
Have the City Council and Staff agree on a financial plan that is able to identify and prioritize the funding
for all infrastructure improvements, new construction projects, reconstruction projects, and the Five-Year
Capital Equipment Plan.
•
22
•
Goal#2: Develop a Plan or Options for the Stonehouse Property.
Objective#1: Provide the Council with enough detail to enable them to make an informed decision
regarding the Stonehouse Property/on-sale liquor business.
Individual(s) Primarily Responsible: Mike L, City Council
Key Individuals Involved: Mike M.
Target Completion Date: 10/1/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Develop detailed informational packets for the Mike L. City Council 7/1/01
Council to preview containing both pros and cons,
detailed information of costs and savings of the Mike M.
Stonehouse property. Information will include:
• Split liquor store referendum.
■ Financial impact on the Sports Boosters.
■ Cost of improvements needed for the building.
■ Repair and maintenance costs.
■ Complete pro forma Financials.
■ Labor costs.
■ Overall purchasing policy.
■ Product costs and retail pricing.
■ Repair and maintenance costs.
■ Survey cross customer base.
■ Customer information/frequency study findings.
2. Approximately one month after the Council has 8/01
received the informational packet, schedule a . Council
meeting with the Council to discuss.the Stonehouse
Operation.
3. The decision made by the Council regarding the 9/15/01
future of the Stonehouse. Council
Define Goal Accomplishment:
The Council has enough information to make an informed decision about the future of the Stonehouse.
•
23
•
Goal#3: Provide 100-Year Flood Protection for all residents and businesses to protect health and
property.
Objective#1: Continue to provide a City Based Flood Relief Grant Program to all residents as needed.
Individual(s) Primarily Responsible: Todd Hubmer
Key Individuals Involved: Jay H, Mike M., Roger L., City Council
Target Completion Date: December 31, 2001
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Approve 2001 Grant Program by Council. Todd H. Mike M. 1/23/01
Roger L.
Jay H.
Council
Todd
2. Publicize 2001 Program. Connie Mike M. 4/15/01
Todd
3. Receive FRG Applications. Judy Jay 6/15/01
4. Conduct application evaluation to ensure qualification Todd Jay 7/1/01
and complete site inspection.
5. Submit qualified grants to applicants. Roger Todd
6. Pay applicants and conduct project inspections. Roger Todd
Define Goal Accomplishment:.
Timely granting of Flood Relief Grants during 2001.
•
24
•
Goal#3: Provide 100-Year Flood Protection for all residents and businesses to protect health and
property.
Objective#2: Complete the 29th Avenue Street Reconstruction Project.
Individual(s) Primarily Responsible: Todd Hubmer
Key Individuals Involved: Jay H, Mike M., Roger L., City Council
Target Completion Date: August 15, 2001
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Begin construction on Phase III and current project Todd Jay 5/1/01
and restoration of Phase I and II.
2. Finish adding decorative lighting, driveways, and tree Todd . Jay 6/15/01
• enhancements.
Define Goal Accomplishment:
29th Street Reconstruction completed to project specifications.
•
25
•
Goal#3: Provide 100-Year Flood Protection for all residents and businesses to protect health and
property.
Objective#3: Complete the Street Reconstruction Project/Harding Street Pond Project according to
plan.
Individual(s) Primarily Responsible: Todd Hubmer
Key Individuals Involved: Jay H, Mike M., Roger L., Springsted, Dorsey and Whitney, Evergreen,
City Council
Target Completion Date: December 31, 2001
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Authorize Bond Sale. City Council Springsted . 3/13/01
Todd H.
• 2. - Award contract. City.Council (WSB) 3/13/01
3. Hold neighborhood meeting to discuss project WSB Jay 4/15/01
progress and details.
4. Acquire and obtain all easements necessary to Evergreen Dorsey and 4/15/01
complete project. Whitney
5. Construction begins. WSB Jay 6/1/01
6. Substantial completion of project. Pond and road WSB Jay 10/1/01
reconstruction will be completed.
7. Restoration and pavement complete. WSB Jay 1 5/15/02
Define Goal Accomplishment:
Project completed to specifications on time and within budget.
•
26
Goal#3: Provide 100-Year Flood Protection for all residents and businesses to protect health and
property.
Objective#4`. Reduce the amount of inflow and infiltration of storm water to the City's sanitary sewer
system and meet conformance standard set by the Metropolitan Council.
Individual(s) Primarily Responsible: Todd Hubmer
Key Individuals Involved: Springsted, Jay H, Sue, Mike M., Roger L., City Council
Target Completion Date: December 31, 2001
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Continue on-going inspections and enforcement at Jay Springsted 12/31/01
point of sale of residential properties.
2. Provide a citywide educational program consisting of
• Sue Jay 12/31/01
a separate newsletter to inform residents of key S y
issues/areas of interest and hold one or two Todd
neighborhood meetings (late spring/early fall).
3. Provide a citywide educational program consisting of Sue Todd 8/1/01
a program displayed on Cable to inform residents of Jay
key issues/areas of interest.
4. City staff completes.voluntary inspections of Todd Jay 12/31/01
removals to ensure compliance is occurring.
Define Goal Accomplishment:
Reduction in the amount of inflow.and infiltration in the sanitary system.
27
•
Goal#4: Focus on redevelopment initiatives so that our image and tax base stays firm.
Objective#1: Finalize the Northwest Quadrant Master Plan. .
Individual(s) Primarily Responsible: Dahlgren, Shardlow, and Uban (DSU), Steering Committee,
City Council
Key Individuals Involved: Sue, Mike M., Ehlers&Associates
Target Completion Date: 7/30/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Complete the four project phases as outlined by NW 7/0/01
(DSU)which includes research and analysis(phase DSU Quadrant
1), community visioning (phase 2) preparation and Steering
evaluation of alternatives (phase 3),.and preparation Committee
• of the Master Plan (phase 4).
2. Phase 2 involves flushing out the preferred concept NW 4/24/01
plan at Steering Committee Meetings in February and DSU Quadrant
March, 2001, The Council will review and approve Steering
the preferred Concept Plan. Committee
3. The final document of the Northwest Quadrant DSU NW 7/15/01
Master Plan will be submitted to the Council for Quadrant
approval. Steering
Committee
F4. The Council takes action on the Master Plan. City Council DSU/Ehlers 9/1/01
Define Goal Accomplishment:
Develop a realistic redevelopment master plan for the City's Northwest Quadrant.
28
Goal#4: Focus on redevelopment initiatives so that our image,and tax base stays firm.
Objective-#2:. Begin work on the Southwest Quadrant Master Plan.
Individual(s) Primarily Responsible: Ehlers and Assoc., City Council
Key Individuals Involved: Mike L., Joel H., Sue , Mike M., Dorsey and Whitney, Steering Committee
Target Completion Date: 12/31/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Review proposal from Ehlers&Associates on the City Council Mike M. 3/13/01
Economic Development Plan for the Southwest
Quadrant.
2. Close on Custom Liquidators. Determine the,future . Dorsey and Mike M. 4/30101
• of the building in.conjunction with the Southwest -Whitney
Quadrant Redevelopment Planning Process.
3. Recruit community members for the Southwest City Council Mike M., 10/31/01
Quadrant Steering Committee Sue H.
Southwest
4. Review financial analysis from the Steering City Council Quadrant 11/30/01
Committee. Steering
Committee
5. Look at possible fire station relocation and off sale Ehlers and Joel H., 12/31/01
-. location (select architect, developer draft design, Assoc. Mike M.
select possible station sites, and estimate cost of Mike L.
station construction).
6. Begin to implement the Master Plan. City Council Ehlers and 12/31/01
Assoc.
Define Goal Accomplishment:
To develop a plan to redevelop blighted property located in the City's southwest quadrant.
•
29
•
Goal#5: Protect and maintain our infrastructure so that our City works both now and in the future.
Objective#1: Develop a plan using the City's consultant and a community based task force to upgrade
and enhance the look and feel of the Community Center and city hall Building.
Individual(s) Primarily Responsible: Task Force
Key Individuals Involved: Jay H., City Council, Molly O.
Target Completion Date: 8/1/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Receive letters of interest from residents considering Mike M. City Council 2/15/01
Facility Improvement Task Force. Approve these
letters.
• 2.. Schedule the first Facility Improvement Task Force Mike M. Molly 0. 3/1/01
meeting.
3. The Task Force will make recommendations to the Task Force Jay 7/1/01
Council for proposed plans for improving the
Community Center.
Molly O.
4. Make recommendations to Council. Task Force Jay 11/1/01
Define Goal Accomplishment:
Based on community involvement, inform the City Council what are some ideas for improving the City
Hall/Community Center facility.
•
30
•
Goal#5: Protect and maintain our infrastructure so that our City works both now and in the future.
Objective#2: . Develop a.plan for the entire city to incorporate sidewalks, decorative lighting, and tree
enhancements for all Mutual State Aide(MSA) roadways.
Individual(s) Primarily Responsible: Jay H., Joel
Key Individuals Involved: SEH, John O. (PD), Neighborhood Watch, Excel Energy
Target Completion Date: 9/1/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Develop a list of all roadways in the City included in SEH Jay H. 3/1/01
MSA roadways.
2. Ask the Police Department and Neighborhood Watch -. John O., Jay H. 5/1/01
Groups to list all areas of the City where there might
be inadequate lighting
3. Receive a proposal for a comprehensive sidewalk SEH Jay H. 5/15/01
plan for all MSA roadways.
4. Contact Excel Energy and have them provided an Excel Energy Jay H. 7/1/01
assessment of street lighting needs.
5. Review the plan with the City Council and have the City Council Jay H. 7/1/01
Council adopt the plan.
6. Develop a lighting plan for all streets and alleyways SEH Jay H. 10/1/01
to improve visibility and security for all residents.
7. Adopt the,Village employees' code enforcement goal Joel H. Mike M. 12/31/01
internally at the department t levels.
Define Goal Accomplishment:
Update the City's code enforcement policies and procedures.
•
31
•
Goal#6: Provide a Park System that offers a mix of recreational opportunities for residents of all ages.
Objective#1: Begin the redevelopment of Central Park and park shelters. -
Individual(s) Primarily Responsible: BRW
Key Individuals Involved: St. Anthony Park Commission, City Council, and City Staff
Target Completion Date: 7/1/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. BRW will advertise for bids for construction. BRW Park Comm. 3/30/01
2. The City Council will approve a bid. City Council Park Comm. 4/30/01
3. Construction will begin. BRW Park Comm. . 7/1/01
• 4. Target completion date. BRW Park Comm. 5%1/03
Define Goal Accomplishment:
A redeveloped Central Park.
•
32
•
Goal#6: Provide a Park System that offers a mix of recreational opportunities for residents of all ages.
Objective#2: Complete the Silver Point Park Project.
Individual(s) Primarily Responsible: SEH, Molly O.
Key Individuals Involved: St. Anthony Park Commission, Todd H., Jay
Target Completion Date: 5/31/01
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Begin the construction of permanent park shelter. SEH Park Comm. 6/13/01
2. Complete security lighting throughout the park. SEH Park Comm. 7/1/01
3. Complete the permanent park shelter.. SEH Park Comm. 8/30/01
• 4. Re 9 rade the skating areas. WSB Jay 8/30/01
5. Grand Opening Celebration. Park Comm. Jay 10/15/01
Define Goal Accomplishment:
Improved park facilities in 2001.
•
33
•
Goal#7: Build a sense of community by involving our City's diverse groups in the on-going
development of the City.
Objective#1: Offer clear, current and open communication through a variety of means so people are
informed about St. Anthony's issues and news.
Individual(s) Primarily Responsible: Sue
Key Individuals Involved: Police Department, Connie, Action Board, And Volunteer Committee,
Newsletter Designer
Target Completion Date: December 31, 2001
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Utilize a design consultant to make improvements to Sue Newsletter 6/1/01
the layout and design.to the City's quarterly Designer
newsletter.
2. Develop a policy, procedure, and wish list to keep the Connie Sue 7/1/01
City's web site fresh and current.
3. Have the Planning Commission present the overall Planning Sue 7/1/01
findings to the Council regarding a City Comm.
Monument/Sign Message Board by June, 2001.
4. Have department heads attend at least one work
session/year to discuss pertinent issues and Department Mike M. On-going
concerns, offer the Council information on key issues, Heads
etc.
5. Have staff obtain proposals regarding a citizen Consultant
survey. Also, discuss with the retained consultant the Sue Mike M. 10/15/01
possibility of conducting an employee survey.
6. Survey data completed in time for Council/Staff 2002 Sue H. Mike M.
Goal Setting Session.
Define Goal Accomplishment:
Refine and enhance the City's communication vehicles.
•
34
•
Goal#7: Build a sense of community by involving our City's diverse groups in the on-going
development of the City.
Objective#2: Increase citizen participation and community ownership by increasing the numberof
citizens involved in St. Anthony's government and volunteer activities.
Individual(s) Primarily Responsible: Sue
Key Individuals Involved: Police Department, Connie,Action Board, And Volunteer Committee
Target Completion Date: December 31, 2001
Primary Key Target
Action Steps Responsible Individuals Completion
Involved Date
1. Publish community volunteer opportunities through Sue/Connie Amy Quarterly
the City newsletter,web site, and cable television 2001
bulletin board.
• 2. Increase National Night Out block parties by Sue Police
publishing them in the Newsletter and web site. Department
3. Conduct our first intergenerational town meeting. Amy City Council 10/01
4. Continue to foster civic pride in the community by 5/16/01
continuing popular events such as Clean Up Day and City Council Public Works 8/4/01
Village fest.
5. Determine a committee for the Community Center to
develop ideas on Community Center improvements (see goal#5-
that would enhance the overall building and its' objective#1)
functioning.
6. Increase overall number of active volunteers from City Council City Council 12/31/01
200-250.
Define Goal Accomplishment:
Continue city-community partnerships.
•
35
MEMO
DATE: 3/14/01 MEETING DATE: 3/20/01
TO: Planning Commissioners
FROM: Susan Henry, Assistant City Manager
RE: Ordinance Regulating a Towing Business in Residential Areas
Requested Action:
The City Council is interested in adopting an amendment to the City's towing ordinance that states
"no tow trucks are allowed in residential areas." Towing businesses located in residential areas
have been an issue for the City.
Background:
Please review the City's ordinance for towing services, located in Chapter 5, Section 530. At this
point, I'm looking at making the change that the Council is suggesting above; however, I will be
reviewing the ordinance in comparison with other communities over the next.month in case there
are other issues we may want to look at. I will bring a staff recommendation to the next Planning
Commission meeting. Commissioners' comments and concerns are welcome on the issue.
Attachments:
• City Ordinance Chapter 5, Section 530 -Towing Services
525.03 Prohibition in Residential Districts. No mobile home park may be operated or
maintained within any portion of any residential district of the City.
525.04 Fee. The license fee for a mobile home park will be the amount set forth in
Subsection 615.06.
525.05 Sanitary Conditions. The health and sanitary condition of a mobile home park
must,at all times,comply with the rules and regulations of the State Department of
Health and the provisions of this Code.
525.06 Facilities Required. No mobile home may be parked within the City for a period
of more than 24 hours unless there is continuously available to the occupants of the
mobile home,running water and toilet facilities on the property upon which the mobile
home is parked.
525.07 Deposit of Wastes. It is unlawful to permit waste water from sinks,showers or
other fixtures in mobile homes to be deposited on any property within the City.
525.08 Removal of Running Gear. No person may remove the running gear or wheels
of a mobile home and continue to occupy the mobile home as a dwelling without first
complying with all applicable provisions of this Code and obtaining from the Building.
Inspector a permit to occupy the mobile home as a dwelling.
Section 530-TOWING SERVICES
530.01 Definition. As used in this Section,the term "motor vehicle service"means
starting or attempting to start,or towing or pushing, another motor vehicle by any type
of electrical device or battery for remuneration or compensation of any kind,or
operating a vehicle for such purposes,but excluding multi-vehicle transports.
530.02 License Required. No person may provide motor vehicle service within the City
without being duly licensed in accordance with this Section.
530.03 'Application.-An application for license must be filed with the.Clerk on forms
provided by the Manager. The application must be verified under oath and contain the
information required under Subsection 500.02 plus the following information:
(a) The name or names of the owners and operators and their respective
resident addresses and home phone numbers,
5-15
(b) The name under which the business is to be conducted,the address where
the business is to be located,and its business phone number.
(c). A current schedule of minimum charges to be made for service calls
where service is for any reason not provided: .Itnmediate notification of
any changes in the minimum fees schedule must be made to-the Clerk.
(d) A description of each vehicle to be used in the business.
(e) Information with respect to the owner's prior experience in operating
businesses similar to that in which the licensed service vehicle will be
used,including the name under which each such business was operated
and its address,length of time operated,and whether any claims for
damage were made against the business as a result of motor vehicle
services.
(f) Such other information as may from time to time be required.
530.04 License Fee. The annual license fee will be the amount set forth in Section 600.
530.05 License Expiration Date. Licenses granted under this Section.will expire on
September 1 of each year.
. ,.
530.06 Equipment;Iection. No service vehicle will be licensed until it has been
thoroughly and carefully examined by the City's Police and Fire Departments and
found to:
(a) Be thoroughly safe for the providing of any motor vehicle service.
(b) Be equipped with a 2AIOBC or larger fire extinguisher, as approved by
the Fire Chief,which is properly charged and in good working order at all
times.
(c) Be clean in appearance and well painted.
(d) Have the operating name,address and telephone number affixed in a
permanent manner on the outer side of each of the front doors of the
vehicle or on the side of the vehicle in letters of not less than three inches
in height.
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The Manager may also require periodic or random inspections of service vehicles after a
license has been granted. Any defect found in a service vehicle which may cause a
safety or fire hazard must be corrected prior to its further use.
530.07 Display of License. When the requirements of this Section are complied with, a
suitable license certificate or sticker for each licensed service vehicle issued will be to
the licensee. The license,certificate or sticker must be permanently and prominently
affixed and displayed at all times on the upper one-half of the driver's door or the
service vehicle.
530.08 Posting Fee Schedule. The schedule of minimum fees must be posted at the
business location and on or in the service vehicle. Upon request, a copy of the schedule
must be presented to each prospective customer. If a service vehicle is called by an
individual seeking assistance and assistance cannot be given or is no longer needed,the
maximum charge which may be assessed must be the minimum service charge stated in
the license application and on the posted schedule of fees.
530.09 Recent for Services. The licensee must give to the person to whom services are
rendered a printed form receipt stating the name of the business supplying the services,
the license number under which the licensee is doing business,the fee charged for the
services,and the name:of the operator of the service vehicle rendering the services.
530.10 Possessory Lien. No possessory lien will attach for motor vehicle services
performed on any vehicle where such services are limited to starting or attempting to
start the vehicle. It is unlawful for any person to seize or take into custody any vehicle
in order to collect fees or charges for such services,except with the express consent of
the driver or owner or agent of the owner of the vehicle.
530.11 Denial, Suspension and Revocation. Any license under this Section may be
denied,suspended,revoked or refused renewal for any one or more of the following
causes:
(a) No licensee may provide any motor vehicle service to any motor vehicle
involved in an accident when a police officer or other peace officer is
investigating that accident,without permission of that officer.
(b) No licensee may solicit or contract for the providing of motor vehicle
services to any vehicle involved in an accident at the scene of that
accident,until a police officer has arrived and-given permission to do so.
5-17
(c) Any licensee providing towing services to any motor vehicle involved in
an accident must remove or cause to be removed any glass or other
injurious substance dropped upon the street or highway from the vehicle
towed.
. 530.12 .1 Each applicant fora license under this Section must file with the
Clerk a public liability policy or certificate or insurance from a company authorized to
do business in Minnesota insuring the applicant against any and all liability incurred in
the use or operation of the vehicle licensed under this Section. The policy of insurance
must be in the amounts of not less than$100,000 for injury or death to one person,
$300,000 for each occurrence and $25,000 property damage.
Section 535-GAMBLING
535.01 Definitions. The definitions contained within Minn. Stat.§§349.12 and 609.75 are
hereby adopted by reference for and as the City's definitions of such words and phrases
as used in this Section 535.
535.02 Gambling Limited. No form or type of gambling,whether lawful or otherwise,
shall be conducted or allowed within the City except for: (1)lawfulgambling conducted
in accordance and compliance with Minn.Stat. §349.166, and (2) lawful gambling
conducted by'a properly licensed organization in accordance with State law in
municipal liquor dispensaries for the on-sale of intoxicating liquor.
Section 540-SECURITY ALARMS
540.01 Pur$ose and Scope. This Section is intended to protect the public safety and to
avoid misuse and careless or negligent operation of certain security alarms.
540.02 Definitions. For purposes of this Section,the following terms have the meanings
set forth in this Section:
Subd. 1. Alarm. A mechanical,electrical or electronic device designed to detect
unauthorized entry,but excluding such a device affixed to a:motor vehicle.
Subd.2. Alarm Business. Any person engaged in selling,leasing,maintaining,
servicing,repairing, altering,replacing,moving,installing or monitoring any
alarm for another person for compensation.
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Sign Subcommittee Meeting Summary—March 14,2001
The sign subcommittee met to discuss issues with regard to placing a monument sign
with electronic capabilities near the community center. Two possible.locations were
identified. The first location is located west of the tennis courts and east of the holding
pond. The'second location is north of the community center parking lot.and south of the
Central Park parking lot on the island that separates them. The subcommittee
recommends the placement of the sign by the tennis courts due to the following reasons:
• The south location provides the space to further enhance the look of the sign by
incorporating a landscaping plan that could include a retaining wall, flowers, and
shrubs. The confined space at the north site will likely limit enhancements such as
these.
• This site will allow for a larger sign than the north location.
• This site makes good use of a piece of land that otherwise has limited possibilities..
• The site seems to provide for a better location that identifies not only city hall, but the
entire campus the city manages, such as Water Tower Park, Central Park, the
Community Center, public services, etc.
The committee suggests the city hire a.consultant to provide input with regard to updating
of the sign portion of the code. Some issues within the code that need to be addressed
include:
• Defining electronic signs, expanding their use, and establishing standards for
maintenance and operation
• Eliminating the use of temporary signs
• Incorporate design standards for future signs
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Minimum Loan Amount: 9;1,000 Minimum Loan Amount: $500*
Maximum Loan Amount: 5;8,000* Maximum Loan Amount: $25,000
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AGENCY ecuwnousno
I CITY OF ST. ANTHONY
2 PARKS COMMISSION SPECIAL MEETING MINUTES
3 January 29, 2001
4 5:30 p.m.
5 I. CALL TO ORDER.
6 Chair Jindra called the special meeting to order at 5:42 p.m. and welcomed everyone in attendance.
7 Due to the poor weather conditions, she indicated the meeting tonight will be in abbreviated form
8 and all Agenda Items may not be addressed.
9 II. ROLL CALL.
10 Present: Chair Carol Jindra, Commissioners Dan Ganley, Julie Gebhardt,
11 Colleen Hallada, and Jan Jensen.
12 Absent: Commissioners Doug Koehntop and George Wagner.
13 Also Present: Public Works Director Jay Hartman,Representative from Community
14 Services Diane Skrivseth(arrived at 6:10 p.m.);Representative from
15 Sports Boosters George Zurbey; and BRW Park Design Bob Kost.
6 III. APPROVAL OF JANUARY 8,2001 PARKS COMMISSION MINUTES.
17 Motion by Gebhardt,second by Zurbey,to approve the January 8,2001 Parks Commission Minutes
18 correcting the name "Hubmer"to reflect"Kost."
19 Motion carried unanimously.
20 IV. INTRODUCTION OF MAURY ANDERSON.
21 Jindra introduced Maury Anderson and reviewed his professional background and qualifications.
22 V. APPOINT CONSTRUCTION LIAISON FROM PARKS COMMISSION FOR CENTRAL
23 PARK REDEVELOPMENT PROJECT.
24 Jindra stated that she would be interested in acting as the liaison from the Parks Commission for
25 the Central Park Redevelopment Project..It was noted that George Wagner has also expressed
26 interest.
27 Consensus was reached to table this issue to the next meeting.
28 VI. PRESENTATION ON PARK BUILDINGS BY MOLLY OLIVIER FROM.SHORT,
29 ELLIOT,HENDRICKSON.
30 Jindra advised that they met at a park by Sunnyside School which has progressed nicely and
31 encouraged all to visit this park to see the shelter.
32 Jindra reported that it has been discussed to have a main shelter by the wading pool and eliminate
33 the shelter with the concession stand. She stated the subcommittee decided it may make sense to
Parks Commission Meeting Minutes
January 29, 2001
Page 2
1 focus on a main shelter by the wading pool, closer to the field, and rearrange the spacing of the
2 wading pool,.hockey rink, and fields. Then the_permanent bathrooms.could be located at
3 Wate'rtowet Park
4 Gebhardt asked if the concession stand would be closer to the skate park..Jindra stated the
5 separate concession stand would be eliminated. She noted this is partly due to the price
6 estimates.
7 Commissioner Jensen stated his support for this proposal.
8 Gebhardt stated several comments were made at the neighborhood meeting about the lack of
9 bathrooms and the distance to the bathrooms. Jindra stated they may ask the high school to place
10 satellite bathrooms during the summer months.
11 Mr. Hartman reviewed the cost estimates that were made.
12 Zurbey noted the location of the existing sewer and water services and asked if that is a
13 consideration. Mr. Kost stated new utility services are needed anyway so the cost would not be
1$4. significant. .
15 Anderson stated the cost estimates being used today are based on $150 per square foot.
16 Mr. Kost stated he believes combining the buildings will be more cost effective and efficient.
17 Jindra reviewed the building elements and configuration of the redesigned shelter. She noted the
18 open pavilion space and the concession area located in the center. She stated they talked about
19 using a color that is non-intrusive and blends into the area.
20 Zurbey expressed concern about the distance from the fields to the concession stand. Anderson
21 estimated it may add 100 feet in distance.
22 Jindra suggested that Ms. Olivier be asked to recalculate the estimate based on this consolidated
23 design.
24 Anderson stated the shelter was estimated at$114 per square foot and Ms. Olivier indicated she
25 will work with $150 per square foot.
26 Gebhardt raise the issue of who will operate the concession stand. She stated she has heard
27 people do not want this to become a"tournament facility" but she supports putting in a
8 concession stand and figuring out the logistics later. Gebhardt asked if the concession stand will
9 be used a lot.
Parks Commission Meeting Minutes
January 29, 2001
Page 3
1 Jensen stated he.does not think the concession stand will be opened a lot, unless there is a
2 weekend tournament event. He commented that running a concession stand takes a lot of
3 planning.
4 Zurbey stated he thinks the key issue is the bathrooms and how that can be incorporated into the
5 football area so satellites are not needed.
6 Jensen stated he sees potential for high school booster groups to use the concession stand in the
7 spring. Then it would make sense to have a parent booster group to organize the concession
8 stand.
9 Skrivseth arrived at 6:10 p.m.
10 Molly Olivier, architect from Short, Elliot, Hendrikson(SEH), was available via a speaker
11 telephone connection.
12 Jindra stated the consensus of the Commission is to proceed with a combined shelter with the
13 concession stand connected to the building and facing south. She stated questions have been
4 raised about the price and having more picnic,tables..
15 Ms. Olivier explained that she has to lay out the tables to provide ADA access around the tables.
16 Jindra suggested that an area be extended to allow additional space for tables.
17 Mr. Kost stated the building is 130 feet long with the patio space. He noted the wading and play
18 areas are to the north so it may be a good idea to have the additional seating area in that location.
19 Jindra stated they talked about making a more formal entrance to the park. Mr. Kost stated they
20 did talk about that as well as the need for ADA access and possibly the location of some stairs.
21 Jindra asked for a price estimate. Ms. Olivier stated the main body of the building is 2,241
22 square feet at $150 per foot,the pavilion is 1,131.5 square feet at $75 per square foot, the
23 concrete pad would be $15 per square foot, and the area underneath the roof is at$50 per square
24 foot. Ms: Olivier stated this would total $499,367.50 plus a 10% contingency fee: She reviewed
25 the types of building materials that would be included.
26 Jindra asked about installing conduit at this time for possible future use. Ms. Olivier stated she
27 did include the placement of J-box and conduit so it could be wired in the future.
28 Jindra reviewed the costs for the Fridley park shelter which included demolition. Ms. Olivier
f 329 stated she did not explore the cost of demolition and suggested they first determine under which
0 contract that could occur.
Parks Commission Meeting Minutes
January 29, 2001
Page 4
1 Mr. Hartman asked about the bathroom by the tennis court. Ms. Olivier asked how much space
2 they want to take for that bathroom and if a unisex handicapped restroom and drinking fountain
3 is an option. .
4 Jindra stated the park already has drinking fountains so another is not needed in that location.
5 Ms. Olivier stated it is 100 square feet and with a cost of$150 per square foot, it would cost
6 $15,000 for one unisex bathroom.
7 Ms. Olivier stated she does not have the actual materials "nailed down" but they will do a full
8 blown cost estimate as soon as the floor plan and materials are finalized.
9 Jindra asked about the position of the pavilion coming closer to the fields. Ms. Olivier stated that
10 would be better addressed by Mr. Kost.
11 Mr. Kost stated that issue has not yet been addressed since the Commission had not indicated
12 whether they supported consolidating the shelters. He noted the patio space for the eight
13 additional picnic tables and suggested the shape and materials be further addressed to assure it
14 works well with the play areas.
15 Jensen noted the cost estimate is quite high. Zurbey agreed and noted the cost estimate does not
16 include demolition.
17 Zurbey asked if this can be considered in phases. Mr. Kost estimated that an additional $400,000
18 would be needed.
19 Mr. Hartman noted this project has gone from a refurbished structure to new construction.
20 Jindra questioned the cost estimate of$15,000 for the bathroom. Mr. Kost agreed that bathrooms
21 cannot be estimated based on square footage.
22 Jindra stated it was agreed to consolidate to one pavilion with a concession stand.
23 Zurbey stated he does not want this project to be further delayed because an additional $400,000
24 is needed. He stated he likes the concept but would prefer to consider it as a Phase II project.
25 Mr. Kost asked the Commission to first determine if there will be one building or two buildings.
26 The Commission should then determine how large the one building would need to be and dollar
27 threshold. Direction can then be given to the architect on the number of buildings and dollar
28 amount available. At that point, the architect can design a facility to fit that direction.
029 Mr. Kost suggested that the subcommittee meet again with Ms. Olivier to inform her of that
30 information and address types of building finishes she should include.
Parks Commission Meeting Minutes
January 29, 2001
Page 5
1 Mr. Hartman stated the building size will probably not exceed this threshold. The Commission
2 agreed. Mr. Kost stated their design will just identify the pad and they will bring the sewer and
3 water within five.feet of the building'so the building contractor can make the connection. Mr.
4 Kost stated he will prepare a site plan which Mr. Hartman can provide to the Commission.
5 Anderson suggested the subcommittee meet again to address the types of groups that will use this
6 facility, peak attendance, need for picnic tables, etc. He stated he thinks this concept may include
7 more covered space than is needed. Once those issues are identified, Ms. Olivier will be better
8 able to determine the size of building which meets that need.
9 Skrivseth reviewed the current size of programs and estimated an attendance of at least 40
10 children.
11 Zurbey stated he thinks the size of the concession stand and bathrooms (with double vanities) is
12 too large.
13 Jindra stated she thinks there is plenty of picnic space available. Skrivseth stated the picnic areas
14 are rented out every summer weekend.
5 The Commission agreed that the shelter will not exceed 2,240 square feet.
16 Landscape Subcommittee
17 Jindra stated the Landscape Subcommittee has not yet met.
18
19 Field Subcommittee
20 Zurbey stated this information gives them a lot if issues to raise with the athletic director.
21 Jensen stated he has contacted a Senior Parks Designer for the City of St. Paul who deals with
22 landscaping and trails and is willing to meet with the subcommittee and provide input.
23 It was decided the Field Subcommittee would meet with this Senior Parks Designer on
24 Wednesday, January.31, 2001, and to also invite Ted Severson.
25 Mr. Kost stated the plans can be finalized on February 12th. If approved by the Commission,
26 then it will take them several weeks to complete the plans. Once the plans are approved, they
27 will go out for bids. He reviewed the other issues that they can get prices for in case the
28 Commission wants to consider it for future planning.
29 Anderson reviewed his meeting with City Staff and BRW and indication that BRW would
0 3 30 include as many bidding options as possible to allow the Commission to make those decision
1 once the bids are known. He stated they did drop the bid option for placing drain tile under the
2 fields.
Parks Commission Meeting Minutes
January 29, 2001
Page 6
1 Jindra noted this will be the main location for baseball play so she wants to assure the fields are
2 properly drained.
3 Anderson stated he would not recommend the use of a rubberized play mat since it is costly and
4 he does not think it is more safe. He stated not using footings would save money but that issue
5 was not discussed and should be addressed with Mr. Kost.
6 Anderson stated most times the engineering firms error on the side of over design and expensive
7 materials to assure that all are satisfied with the project once completed. He explained that when
8 the final plan is completed,the Commission can make some of those changes.
9 Anderson stated if the fencing can be done differently, it could save $25,000 to $30,000. He also
10 thinks the cost of irrigation will be lower. However, they are concerned about the cost for the
11 lighting which may come in higher due to poor soil conditions.
12 Mr. Hartman stated over and above this will be about$60,000 in clean up, $52,000 in
13 engineering,and about $10,000 for PCA costs.
4 Anderson stated there could also be 50 change orders during the course of this project to address
5 unknown issues..
16 Zurbey noted it may be time to push forward with contributions from the Lions Club and
17 charitable gambling. Jindra suggested that grant opportunities also be researched.
18 Anderson commented on a similar park facility and stated he will obtain information on their
19 usage and covered table space needed for various sized groups. He stated they also have
20 information on the size of group they can accommodate based on size, parking capacity, and
21 bathroom space.
22 Jindra asked Skrivseth and Mr. Hartman to provide information on park usage.
23 Mr. Hartman suggested the'Commission.present an update on this project at a Council work
24 session.
25 Jindra stated the subcommittee will meet again to further define the plan which will be presented
26 at the February 12, 2001 meeting.
27 VII. REPORT/UPDATE FROM ROBERT KOST, BRW,INC.
28 Jindra asked about the progress to improve the ice rink at Silver Point Park. Mr. Hartman stated
29 it was designed as a holding pond, not an ice rink. However, it would be regraded next year.
Parks Commission Meeting Minutes
January 29, 2001
Page 7
1 Jindra asked if it was graded per specifications or if there was some recourse. Mr. Hartman
.2 restated it was designed for and graded to act as a retention area and trying to make it a rink is a
3 . stretch.. He assured the.Commission that it will work better next year.
4 Zurbey asked if the contractor should pay for the regrading. Mr. Hartman stated he will research
5 that issue.
6 VIII. REPORTS.
7 A. Community Services.
8 Skrivseth stated they will be meeting this Thursday, February 1, 2001.
9 B. School Board.
10 No report was received.
11 C. worts Boosters.
12 Jindra noted the information from the Sports Boosters and advised they gave $3,000 for the
13 drinking fountain and there may be more funding to come.
4 Zurbey,advised that charitable gambling is down but.they just started a new raffle.
15 Jindra suggested a formal letter be drafted to request funding from the Lions. Zurbey stated he
16 would like to first meet with them to discuss these ideas. He stated he will call to request a
17 meeting date.
18 IX. OTHER BUSINESS.
19 Mr. Hartman reported that the Council has changed their schedule to include one regular meeting
20 and one work session per month.
21 Jindra reported on her attendance at the recent Council retreat and discussion held on goals. She
22 advised she asked about inviting a Police Officer to discuss park patrolling and asked for the
23 Commissioners to provide additional ideas.
24 Ganley reported on the Northwest Quadrant meeting he.attended and reported the group will next
25 get input from developers. He advised that the Salvation Army property should be considered as
26 "open" for now and a community-wide discussion will be held.
27 Jindra stated at the Council retreat, a letter was distributed from Hennepin County Parks
28 indicating they had made a market value offer.
t 3 29
30 X. ADJOURNMENT.
1 Motion by Gebhardt, second by Jensen, to adjourn the meeting at 7:38 p.m.
Parks Commission Meeting Minutes
December 11, 2000
Page 8
i Respectfully submitted,
2 Carla Wirth
3 TimeSaver Off Site Secretarial, Inc.
CITY OF ST. ANTHONY
62,
PARKS COMMISSION MEETING MINUTES
3 February 12, 2001
4 I. CALL TO ORDER. .
5 Chair Jindra called the meeting to order at 7:06 p.m. and welcomed everyone in attendance.
6 II. ROLL CALL.
7 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners
.8 Dan Ganley, Julie Gebhardt, Colleen Hallada, Jan Jenson, and
9 George Wagner.
10 Absent: None.
11 Also present: Public Works Director Jay Hartman, Representative from
12 Community Services Diane Skrivseth, Representative from School
13 Board Denise Dunn, Representative from Sports Boosters George
14 Zurbe Y; Mau Anderson; Molly Olivier, SEH; Bob Kost, BRW
Maury
15 and Augie Wong, BRW.
6 II ,I . APPROVAL OF JANUARY 29 2001 SPECIAL MEETINGS MINUTES.
7 Motion by Ganley, second by Wagner, to approve.the_.January 29, 2001.Special Meeting.Minutes
18 with the following changes:
19 Correct the name Jensen to reflect Jenson.
20 Second by Zurbey to approve the January 8, 2001 Parks Commission Minutes was made by one
21 of the Commissioners as Zurbey is a non-voting member of the Parks Commission.
22 Motion carried unanimously.
23 IV. DISCUSS PAVILION AND WARMING HOUSE DESIGN—MOLLY OLIVIER FROM
24 SEH.
25 Jindra introduced Molly Olivier, SEH, to provide an update on the Pavilion and Warming House
26 Design. -Ms. Olivier began with the Central Park layout for the approval-of the Parks
27 Commission in order to move to the next phase of design development and design finishes
28 including carpet, flooring, and exterior block. Ms. Olivier reviewed the floor plan and
29 elevations, both interior and exterior. She also asked for input regarding the concession stand.
30
31 In reviewing the floor plan, Ms. Olivier pointed out that the warming house faces the hockey rink
32 to the east with the soccer fields to the south. The vestibule and break-out area has been created
33 to have the option of usage as one room for larger groups or the capability of closing the area off
j 34 with the option of renting it out to smaller groups leaving the warming house accessible.
5
36 Ms. Olivier noted that the break-out area includes a small vending space, sink and cabinetry, a
37 gas fireplace, and benches.
Parks Commission Meeting Minutes
February 12, 2001
Page 2
1 Ms. Olivier added that the women's restroom includes 3 stalls, one handicapped; and the men's
2 restroom includes 2 urinals, one handicapped, with access to the exterior picnic pavilion..
3 Ms. Olivier stated that the picnic pavilion has two charcoal/wood barbecue areas. She continued
4 that the concession stand,with roll-down shutters and glass block, faces the soccer fields. The
5 custodial area includes a ladder and hatch to the mezzanine mechanical space where the electrical
6 panel and hot water heater are located. The type of ladder is yet to be determined. Additional
7 storage houses the pool equipment.
8 Ms. Olivier explained that the exterior prairie style design has been maintained. The barbecue
9 area has a counter and solid walls between parties to maintain privacy. She noted that in regard
10 to the interior elevation, the trusses are still being studied. The plan includes a tongue and groove
1 l ceiling, and the interiors will be easy to maintain.
12 In response to Jenson's inquiry as to the overall footprint, Ms. Oliver replied that it is 4,180
13 square feet, 38' x 90' at the widest point. Jenson inquired as to how the compares to the current
14 building. Ms. Olivier stated that it is approximately 2 %z times larger.
5. Skrivseth asked if there is a locked space for the summer.program equipment including tables
6 and chairs: It was decided.that.it would be sufficient to close off one breakout area for the
17 summer program.
18 Skrivseth added that for summer of 2000, from the end of May through Labor Day, 30 permits
19 were issued for groups to use the park,the majority being family picnics. Skrivseth noted that
20 the largest group numbered approximately 100 people. Skrivseth explained that the groups have
21 been charged a bookkeeping fee of$15 for residents and $25 for non-residents, rather than a
22 rental fee, with the majority of groups being residents.
23 Jenson asked if there is 2 '/2 times more capacity for groups since the building is 2 '/Z times larger
24 to which Ms. Olivier responded that is not the case as larger bathrooms, concessions, and storage
25 space have been added,but the picnic space has been doubled.
26 Anderson suggested that with the new facility, a more aggressive rate structure might need to be
27 considered. Jindra stated that recommendations will need to be made regarding the details of
28 handling groups.
29 Jindra inquired as to the type of glass used in.the design to which Ms. Olivier stated that
30 tempered glass will be used. The thermopane will avoid heat loss and the large overhangs will
31 create shade to avoid sun gain.
0 3 2 Ganley asked about soundproofing, and Ms. Olivier noted that there is no soundproofing in the
3 design at this time, but showed the carpet samples and samples of the heavy rubber tile for the
34 entrance and the bathrooms.
Parks Commission Meeting Minutes
February 12, 2001
Page 3
1 Ms. Olivier noted that the concession area measures 12.5' x 16.5'. She added that she will be
2 meeting with their restaurant consultant to review the area for code requirements.
3 Mr. Kost explained that, based on input from the Fields Subcommittee, a decision needs to be
4 made regarding soccer vs. ice and summer hockey, which he will discuss in Agenda Item V.
5 Jenson added that the size of the warming house may be impacted by this decision.
6 Ms. Olivier continued her presentation with the design of the Silver Point pavilion which is
7 similar to that of Central Park, but on a smaller scale of 14' x 34'. It does not have a fireplace or
8 air conditioning, and has smaller restrooms and a smaller picnic pavilion. There is a mezzanine
9 level for the mechanical. As this is located in a flood plain, Olivier noted that a meeting with
10 held with Todd Hubmer regarding the plan to make accommodations particularly in the
11 restrooms.
12 Jindra requested that Ms. Olivier visit Silver Point Park to further determine the size and location
13 of the facility in relation to the fields and the parking lot and bring a revision back to the Parks
14 Commission, including reducing the size of the restrooms.
Zurbey added,that the size of the building seems too large for the space available in the park.
Mr. Kost stated that.abetter sense of the.scale of the building will result from visiting,the park
17 Ms. Olivier continued by outlining two schedules for the Silver Point Park pavilion, based
18 primarily on the length of time needed for the construction documents phase and the bidding
19 process, with construction beginning in June. Depending on the timing of these factors,
20 construction would be completed in either August or September.
21 Ms. Olivier explained that this will be coordinated with Bob Kost in regard to Central Park, with
22 the Silver Point Park construction first (along with Tower), followed by Central Park. She added
23 that it would be desirable to include all in one bid package in order to take advantage of costs and
24 craftsmanship by awarding the project to one contractor.
25 Jindra noted that the subcommittee will.review the plans and the schedules in order to move the-
26 process along in a timely manner. Mr. Hartman added that it is the intention of the Parks
27 Commission to start construction on Silver Point Park this spring.
28 In conclusion, Ms. Olivier reviewed the plans for water and sewer connections which have been
29 planned for and the associated costs for Silver Point Park and Central Park.
30 Jindra thanked Ms. Olivier for her presentation.
i Motion by Jenson, second by Hallada, to approve the design of the Pavilion and Warming House
2 as presented by Ms. Olivier.
Parks Commission Meeting Minutes
February 12, 2001
Page 4
1 Motion carried unanimously.
2 V. UPDATE FROM BOB KOST-B R W.
3 Mr. Kost began by explaining further that, based on input from the Fields Subcommittee and the
4 Athletic Director, a decision needs to be made regarding Field Four. Mr. Kost noted that the
5 outfield of Field Four is shared with soccer. For Junior Varsity Baseball to use Field Four so the
6 Athletic Director has more than one field for baseball, Field Four needs to accommodate 90'
7 basing rather than 60' basing. Mr. Hartman explained that the Junior Varsity and Varsity games
8 are scheduled for the same nights due to transportation.
9 Mr. Kost continued that the accommodation for 90' basing shrinks the size of the soccer field.
10 Kost added that the hockey rink needs to remain in its current location. The soccer field size
11 would be 250' x 165', which is a standard size for players in the age group of 4`h grade and
12 younger.
13 Zurbey suggested the option of no permanent boards for the hockey rink and no blacktop in the
14 hockey area, allowing for a larger soccer field. Ganley expressed his agreement with this option.
5 Mr. Kost added that if more emphasis is placed on soccer,the warming house may need to be.
16 smaller:
17 Jindra stated that a full size soccer field may be able to be obtained in another area (such as the
18 Apache Plaza area) when it becomes designated in the future which may be the time to go to the
19 permanent hockey boards.
20 Jenson recommended that asphalt not be put down at this point in time. Anderson stated that
21 partial permanent and partial temporary hockey boards would be a possibility.
22 Dunn pointed out that these issues need to be reviewed with Ted Mr. Kost agreed
23 that an evaluation needs to be made with Ted as to whether there should be four or five full size
24 fields.
25 Jenson noted that three fields are used on a rotation basis in the summer months. Ganley
26 concurred that Ted may be able to give further insight on this matter.
27 It was agreed that Zurbey and Jenson will meet with Ted Mr. Kost will provide a
28 copy of the plan to Zurbey for the meeting.
9 Mr. Kost went on to review the layout of Central Park, with more of a community area on the
0 north side of the building including flower gardens, flowering crab trees, an area for walking
1 which also includes benches, a play area, a bicycle parking area, and an asphalt trail with
Parks Commission Meeting Minutes
February 12, 2001
Page 5
1 concrete edge. Mr. Kost added that the wading pool depth goes from zero to two feet with a
2 square shape.
3 In response to an inquiry by Jindra as to fountains in the pool, Mr. Kost stated that there is the
4 ability to add a mushroom-style fountain.
5 Jindra asked about the selection of playground equipment. Mr. Kost reviewed the equipment
6 which is aimed toward 7 years old and younger.
7 Gebhardt inquired as to the play area surface to which Mr. Kost responded that it is a fiber
8 surface.
9 Skrivseth asked about the slope from the parking lot to the pavilion. Mr. Kost noted that it is
10 walkable and reviewed the walkways and stairways on the layout, including those of ADA
l i accessibility.
12 Ganley complimented the very welcoming and integrated design.
Zurbey inquired about,the cost.of the construction. Mr. Kost stated that it would approximate
$500,000 depending on the finishes. Ganley added that it includes additional amenities.-and, Mr.
15 Hartman concurred that it provides more accommodations.
16 Anderson pointed out that in serving picnic groups it may be necessary for vehicles such as
17 catering trucks to enter the area which is close to the children's play area/wading pool area. He
18 suggested that this issue needs to be addressed.
19 Jenson, along with Dunn and Wagner, questioned the need for a concession stand. Mr. Kost
20 commented that, with meeting and/or rental space, a"wet" area will be needed, but reducing the
21 size of the concession area will allow for cost savings.
22 Mr. Hartman stated that a decision needs to be made regarding the concession stand. Jindra
23 rioted that there is the possibility in the future of sports boosters using the concession stand. Mr.
24 Hart man pointed out that the cost of the concession stand which is approximately $35,000 seems
25 to reasonable in the overall plan.
26 Motion by Jenson, second by Hallada, to approve the design of the design presented by Mr. Kost.
27 Motion carried unanimously.
8 Mr. Kost next reviewed the cost estimates based on additions to the project including a more
9 decorative entry, additional trees and shrubs, additional stairs, and asphalt removal. He pointed
30 out that the electrical cost estimate is higher than anticipated. He added that this includes lights
31 for Fields 2, 3 and 4 ( soccer and baseball), and for hockey and ice skating.
Parks Commission Meeting Minutes
February 12, 2001
Page 6
In response to an inquiry from Hartman, Mr. Kost explained that the anticipated cost for
2 electrical was $300,000, and the estimate is at$400,000 (including about $87,500 for circuitry
3 and controls). 'Jenson pointed out that the overall cost of the project is still within projections.
4 VI. APPOINT CONSTRUCTION LIAISON FOR CENTRAL PARK REDEVELOPMENT.
5 Jindra and Wagner are both interested in acting as the Construction Liaison for Central Park
6 Redevelopment. It was agreed by the Parks Commissioners that both Jindra and Wagner will act
7 as Construction Liaisons as it will be a lengthy project, and one of them can serve as an alternate.
8 VII. REPORTS.
9 A. Community Services.
10 Skrivseth reported that the summer playground program numbers from last year as follows:
11 64 children, first through fifth grades, M-F afternoons.
12 30 children, 3 years old to 5 years old, three mornings a week.
13 Skrivseth inquired as to whether the new shelter will be available by the summer of 2002 to
14 which she was informed that it will not be as this is a two-year project.
B. School Board.
7 None.
18
19 C. Sports Boosters.
20 Zurbey reported that a meeting was held with the subcommittee where the plan was distributed
21 and asked for feedback, but no feedback was received except a question regarding drinking
22 fountains. Jindra noted that the plan includes 3 or 4 drinking fountains.
23
24 Zurbey added that there is a concern with backstops in regard to foul balls and the subcommittee
25 discussed raising the height of the fences on the outfields. Varsity and Junior Varsity will be 24
26 A. and the others will be 20 ft.
27 Jenson noted that the slope from the Varsity .outfield to the hockey rink will go from a 3%grade
28- to a 1% grade. Zurbey commented that a 3 ft. retaining-wall is being considered, along a section
29 of the fire road by the outfield. Ganley, Jenson, and Zurbey agreed that a gate in the fence should
30 be added for access from near the gym.
31 VIII. OTHER BUSINESS.
32 Jindra gave an update that Hennepin Parks has made an offer to purchase the Salvation Army
33 property. This will require the support of the City Council. Ganley stated he would encourage the
4[5 City Council approval.
Jindra added that those who would like to show their support are welcome to attend the City
36 Council meeting on Tuesday, February 13, 2001.
Parks Commission Meeting Minutes
February 12, 20.01
Page 7
1 Jindra noted that Don S , formerly with the St. Anthony Parks Commission is now on the
2 Minneapolis Parks Commission and is looking into.grant opportunities for St. Anthony-
3 Jindra also stated that the Northeast Lions group may have some monies available if statistics can
4 be provided as to the number of northeast children participating in the St. Anthony programs.
5 Skrivseth will gather the summer program statistics. Jindra will be meeting with them again and
6 invited any Parks Commissioners who are interested to attend the next,meeting.
7 Zurbey expressed his concern as to how the Pavilion and Warming House designs will be
8 presented to the City Council. Jindra stated that will be further determined, particularly if any
9 other funding sources are made available. Hartman added that further cost estimates will be
10 available next week.
11 Gebhardt inquired as to Councilmember Randy Hodson attending the next meeting. Jindra stated
12 that Hodson will be asked to attend the next meeting held on March 12, 2001. Jindra added that
13 the Shelter, Landscaping and Field Subcommittees will be meeting prior to the next Parks
14 Commission meeting in March.
5 IX. ADJOURNMENT. .
16 Motion by Gebhardt, second by Jenson,to adjourn the meeting at 9:35 p.m.
17 Respectfully submitted,
18 Teresa Rosecke
19 TimeSaver Off Site Secretarial, Inc.