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Document: CC PACKET 02121991
CITY OF ST. ANTHONY
CITY COUNCIL AGENDA
February 12, 1991
7:30 P.M.
City Council Chambers
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
Ii. ROLL CALL
III. APPROVAL OF FEBRUARY 12, 1991 COUNCIL AGENDA.
IV. APPROVAL OF JANUARY 22, 1991 COUNCIL MINUTES.
APPROVAL OF FEBRUARY 5, 1991 COUNCIL WORK SESSION MINUTES.
V. LICENSES/PERMITS/PETITIONS.
V1. PRESENTATION OF CLAIMS.
A. Dorsey & Whitney - $904.00.
B. Rieke Carroll Muller Associates:
1. $470.18.
2. $11431.14.
3. $1)483.14.
4. $202.80.
C. International Business Machines (IBM):
1. $1,373.44.
2. $9)429.00.
D. Ramsey County League of Local Governments - $239.85.
E. Verified.
V11. REPORTS.
A. Council.
1. Proclamation, re: Volunteers of America.
2. Appointment of Alternate City Representative to North Suburban
Cable Commission.
B. City Manager.
1. Resolution 91-014, re: Ramsey County Recycling program funding.
VIII. PUBLIC HEARINGS - None.
Ix. NEW BUSINESS.
A. Resolution 91-015, re: Opposing further cuts in State Aid to Cities.
B. Resolution 91-016, re: Approving a travel reimbursement policy.
C. Approval of Sections 300 - 314 (Personnel) for ordinance recodification.
X. UNFINISHED BUSINESS.
xi. ADJOURNMENT.
ST. ANTHONY CITY COUNCIL
2
REGULAR COUNCIL MEETING
4 JANUARY 22, 1991
5
L
7
P 1 . CALL TO ORDER/PLEDGE OF ALLEGIANCE
9 The meeting was called to order by Mayor Rana] lo at 7:30 p.m. who led
10 t he Pledge of Allegiance.
11
12 A silent minute of prayer was offered for those serving in the Persian
13 Gulf.
i4
Is 2. ROLL CALL
16
17 Present: Mayor Ranallo, Councilmembers Enrooth, Marks, Wagner and
18 Fleming
19
20 Staff Present: City Manager Tom Burt and Assistant to the City Manager
21 Sue VanderHeyden
22
23 Mayor Ranallo introduced Chris Wroblewski , the new reporter from the St.
24 Anthony Bulletin.
25
26 3. APPROVAL OF JANUARY 22, 19.91 COUNCIL MEETING AGENDA
27
78 Motion by Enrooth, second by Marks to approve the agenda for the January
29 22, 1991 Council meeting with the following additions to New Business:
30
31 a. Construction Funds
32 b. Volunteer Commission
33 c. Cable Commission Alternate Representative
34
15 Motion carried unanimously
. 36
37 4. APPROVAL OF JANUARY 8, 1991 COUNCIL MEETING MINUTES
38
39 Motion by Marks, second by Wagner to approve the minutes of the January
40 8, 1991 Council meeting with the following correction:
42 page 2, line 45: Correct $435-00 to $43-50.
4-3
44 Motion carried unanimously
46 5. LICENSES/PERMITS/PETITIONS
47
48 Motion by Marks, second by Wagner to approve the license applications
49 for the following contractors:
so
Regular Council Meeting
January 22 , 1991
page 2
Castle Building Remodeling, Inc. , Minneapolis , Mn.
2 DeMars Signs,. Minneapolis ,- Mn.
Everest Construction Company, Roseville, Mn.
Timbercraft Enterprises, Inc. , New Brighton, Mn.
5 Motion carried unanimously
7
P 6. PRESENTATION OF CLAIMS
9 A. Hance & LeVahn, Ltd.
10 Motion by Enrooth, second by Marks to approve the payment in the amount
11 of $2,400.00 to Hance & LeVahn, Ltd. for legal services rendered for
12 the month of January 1991 relative to St. Anthony prosecutions.
13
i4 Motion carried unanimously
15
16 B. Northgate Computer System
17 Motion by Marks, second by Ranallo to approve the payment' in the amount
18 of $2,299.00 to Northgate Computer System for computer equipment and
19 software packages .
20
21 Motion carried unanimously
22
23 C. AmeriData
24 Motion by Marks, second by Wagner to approve the payment in the amount
25 of $4,o47.00 to AmeriData for computer equipment.
26
27 Motion carried unanimously
28
29 D. Stuart J. Bonniwell
3 0 Motion by Enrooth, second by Ranallo to approve the payment in the amount
31 of $4,265.00 to Stuart J. Bonniwell for certified public accounting
32 services rendered.
33
34 Motion carried unanimouLl
35
36 E. Verified Claims
37 Motion by Marks, second by Fleming to approve payment of the Accounts
38 Payable dated January 23, 1991 and the Liquor Accounts Pay3ble dated
39 December 31 , 1990 and January 10, 1991 .
J10
it I Mot.ion carried unanimously
42
43 .5. REPORTS
44
46 a. Mayor Ranallo's Report ber of Commerce
47 Mayor Ranallo was in receipt of a letter from the thern
48 requesting nominations for the First Annual Villager of the Year Award.
4,9 The applications for nominees are available in the City offices and the
50 deadline for submitting nominees is February 15, 1991 . The award will be
Regular Council Meeting .
January 22, 1991
page 3
made at the Chamber' s Annual Dinner on April 5th at Jax-Cafe.
2
A member of the Council inquired if Bob Sundland would be eligible tO
be nominated. Mayor Ranallo responded that the award will not be
5 made to a deceased resident of the community. This matter had been
L discussed by Chamber members.
7
P The Mayor noted that the Chamber of Commerce awards a scholarship
9 annually in Bob's name. The scholarship is for $1 ,000 and is given
10 to a student who is a resident of St. Anthony and is pursuing a career
I ] in Public Administration or Political Science. Another scholarship is
12 also awarded to a graduate of St. Anthony High -School and another
13 for Bob Sundland' s memory.
i4 The Mayor advised that both the Bulletin and the Northeaster will be
15 receiving information on the VilT-agerof the Year Award.
16
17 Mayor Ranallo had. recently met with a group of suburban mayors to discuss
18
19 the Fiscal Disparities Act . The group voted unanimously not to pursue
20 this matter as they felt there were more important issues to be addressed.
21
22 As a representative of the League of Minnesota Cities Federal Legislation
23 Committee, Mayor Ranallo met with Representative Jim RarAstad to discuss
24 the purpose and charge of the League. Originally, all newly-elected
25 federal representatives of the State had been invited to attend this
26 meeting. Representative Ramstad was the only one to attend the meeting.
27 Ann Higgins, the League' s Federal Liaison on legislative activities,
28 also attended the meeting. The League' s purpose and the purpose of the
29 National League of Cities was explained and was well received by Rep-
30 resentative Ramstad.
31
32 b. Councilmember Wagner's Report
33
54 Councilmember Wagner attended the orientation program sponsored by the
35 Ramsey County League of Local Governments. He felt all of the information
36 was useful and the format for presentation was very effective.
37 c. Councilmember Fleming' s Report
38 Councilmember Fleming also attended the orientation program sponsored by
39 the Ramsey County League of Local Governments. She found the comments
40 made by Mayor Benke particularly interesting. He addressed the issue
41 of demographics specifically in the area of baby boomers who -have children
42 whose interests may be steered into volunteerism.
1,3
J,4
L; Councilmember Fleming noted that Mayor Benke cautioned that discontent
46 of the population may be focused on local elected officials.
47 Mayor Benke also advised that members of volunteer fire departments are
48 beginning to view their participation on this line of volunteering as
49
so
Regular Council Meeting
January 22, 1991
page 4
part time employment . Councilmember Fleming recognized that St. Anthony
2 has no volunteer firefighters.
She will be attending a meeting with Representative Martin Sabo on
5 January 25th.
7 c. Councilmember Marks' Report
P Counci-Imember Marks will be attending the meeting with Representative
9 Sabo on January 25th.
10 He requested a resolution be drafted in support of people serving in
11 the Persian Gulf. He would like this resolution to be presented at
12 a future Council meeting. Councilmember Marks noted that Viet Nam
13 veterans were not recognized at all .
15 Mayor Ranallo requested the reporter from the Bulletin to include an
16 article in the next edition of the newspaper rj'q_uesting information
17 on .those serving In the Persian Gulf and the Middle East.
18
19
20 d. Councilmember Enrooth' s Report
21 Councilmember Enrooth reported that the Village Fest Committee has
22 chosen a President and two co-chairs. Mayor Ranallo has resigned from
23 the Village Fest Board of Directors. Dick Engstrom will represent the
24 Kiwanis, replacing Councilmember Wagner.
25
26 On Saturday, January l9th, Senator Marty and Representative McGuire
27 held a Town Meeting in the St. Anthony City Hall . About thirty people
28 -,attended as did Mayor Ranallo and Councilmembers Wagner and Fleming.
29 Some of the issues and concerns raised by those in attendance were
30 regarding non-payment of taxes by senior citizens, off-track betting,
31 and increase in cable premiums and- rates.
32 Mayor Ranallo felt some residents are not very aware of what is happening
33 at the State level regarding finances.
34
35 Councilmember Fleming stated that a recent survey sent out by Senator
36 Marty' and Representative McGuire received eight hundred responses. She
37 would be interested in the responses received from St.Anthony residents.
38
39 Councilmember Wagner is questioning his attendance at the National League
40 of Cities Conference in Washington, D.C. in light of the budgetary concerns.
41
42 He felt he could set an example of fiscal restraint by not attending.
43 CouncHmember Marks disagreed with this assessment and felt the Conference
44
hr, offered an opportunity for local elected officials to get a "sense" of
46 local government which is not available elsewhere. He noted that the
47 League of Minnesota Cities holds a meeting attended by all representatives
48 of Minnesota cities with Minnesota senators and representatives which is
49 very valuable.
so Mayor Ranallo agreed with Councilmember Marks' remarks. He felt the
Regular Council Meeting
January 22, 1991
page 5
1 Council is exhibiting restraint in that in previous years two members
2 of the Council attended the Conference. The Mayor considers the Con-
I ference very valuable and worthwhile.
Councilmember Enrooth felt the "cut cut" mentality should not be
5 used to stop the operation of the City and that this Conference
L should be taken advantage of by Councilmember Wagner.
7
P
9 1 . Reappointment of Planning Commission Commissioner
10 Motion by Marks, second by Ranallo to reappoint John Madden to the
11 Planning Commission.
12 Motion carried unanimously
13
i4l 2. Appointment of New Planning Commissioner
15 It was noted that the applications received for consideration for
16 appointment to the Planning Commission were from very qualified
17 people.
18
19 Mot ion by Ranal lo, second by Flemi ng to appoi nt i im Gondorchin to a
20 three year term on the Planning Commission.
21
22 It was noted that Mr. Gondorchin has been serving on the Road Task
23 Force and it was hoped by Councilmember he would continue to serve
24 in this capacity.
25
26 Motion carried unanimouEiy-
27
28 B. City Manager' s Report
29
30 1 . Pr000sed Cutbacks
31 The City Manager met with members of the Association of Metropolitan
32 Municipalities regarding the proposed cutbacks in Local Government
33 Aids and other funding for cities.
34
35 At the present time, the City of St. Anthony is expecting a cutback of
36 approximately 2.05% which amounts to $40,000. He has received the
37 department heads reports and noted that the City had lost approximately
38 the same amount of funding last year.
39
40 2. Vandalism in the Building
41 The City Manager gave examples of vandalism recently experienced in the
42 Community Building. He noted that most of it took place on weekends and
43 felt it was due to improper supervision on youths in the building.
. 44
LIZ,
46 Presently, the City Manager is having the building re-keyed and has given
instructions for gates in the building to be in place and locked. His
47 aim is to have no access to city offices during usage of other parts
48 of the building. He advised groups who use the building of the pro-
49 hibitions being put into place regarding other part s of -the building.
50
Regular Council Meeting
January 22, 1991
page 6
The City Manager has instructed the Police Department to issue trespassing
2 citations to any people found in the building in areas which have been
designated as off-limits..
5 3. Skating Rink Usage
The City Manager advised that skating rink attendants have been taking
47 hourly counts of people using skating rinks. He noted there' is good
I
P usage at two of the rinks and limited usage at a third.
9 6. NEW BUSINESS
12 A. Resolution No. 91-008; Approval of Hennepin County Recycling Grant
13 Applications
i4 Motion by Marks, second by Wagner to approve Resolution No. 91-008
15 being a resolution approving submittal of the 1991 Hennepin County
16 grant application for municipal source separated recyclables.
17 Motion carried. unanimously
18
19
20 B. Resolution No. 91-009; Ratification of 1991-1992 Firefighter Contract
21 Motion by Marks, second by Enrooth to approve Resolution No. 91-009
22 being a resolution ratifying the 1991-1992 agreement between the City
23 and Teamsters Local No. 320, representing St. Anthony Fire Department
24 and authorizing the Mayor and City Manager to execute the agreement
25 on behalf of the City.
26 Motion carried unanimously
27
28
29 C. Resolution No. 91-010; Ratification of 1991-1992 Public Works Corltract
30 Motion by Marks , second by Wagner to approve Resolution No. 91-010
31 being a resolution authorizing the Mayor and City Manager to execute
32 the agreement between the City of St. Anthony and the international
33 Union of Operating Engineersi Local 49.
34 The City Manager noted that both the contract for the Firefighters and
35 for the Public Works employees were for two years, 1991 and 1992 The
36 wage increase was for 4% and settling at this percentage avoided'the
37
38 costs associated with negotiations and arbitration.
39 Mayor Ranallo thanked the City Manager for doing a good job on these
40
41 contracts.
42 motion carried unanimousa
43
44
hq D. Resolution No. 91-011 ; Approval of Sexual Harassment Policy.
46 Motion by Marks, second by Fleming to approve Resolution No. 91-011
47 being a resolution approving a policy regarding sexual harassment.
48
49 The City Manager advised that there will be training session held on
50 Tuesday, February 5th for all City personnel and a training session for
City Councilmembers is scheduled for March 5th regarding the sexual
harassment policy.
Motion carried unanimously.
Regular Council Meeting
January 22, 1991
page 7
1
2
E. Review/Approval of Section 300 for Ordinance Recodification
5
The City Manager advised that Section 300 has undergone extensive
17 changes and language clarification. He noted that VandeiHe�den had
updated this section to be very comprehensive.
9 Mayor Ranal10 requested VanderHeyden highlight the new portion of the
10 ordinance so it can be compared to the former ordinance -language and
1111 bring it back to the City Council for review.
12
13 The City Manager stated that the City Attorney should have completed
i4 all of the changes by February.
15
16 F. Construction Fund
17 A memo was received by the Councilmembers from the Public Works Director,
18 s noted
19 stating the balance in the Construction Fund is $40D,000. It wa
20 that the City can accumulate $300,00 without being penalized.
21 It was stated that these funds can be used on two projects. The first
22 project is at the intersection of 37th Avenue and Stinson Boulevard.
23
24
25 Noting that some of these funds could be lost if they aren' t used soon,
26
27 the City. Manaqer will meet with the Actino City Manager of Columbia
78 Heights regarding the project for signalizatioh of 37th Avenue. He
29 will advise that financing for a project on 39th Avenue is not in place.
30 The second project for consideration is at 33rd Avenue and Chandler Drive.
31 The City Manager stated that Maier Stewart will be. doing some of the pre-
32 paration work for this area regarding engineering.
33
.34 Councilmember Wagner inquired if these funds could be used in the area
35 of Penrod and Chandler Drive. The City Manager responded that no Minnesota
36 State Aid funds could be used on this roadway and if there were to be any
37 work done it would be assessed to benefitting property owners.
38
39 The City Manager also advised that there will be no Community Development
A 0 Block Grant funds coming from Ramsey County and al''! that has been received
4.1 from Hennepin County has been dedicated to the recodification.
42
-43 G. Volunteer Commission
4 4
br, Mayor Rana] lo requested City staff to develop a I ist of projec.ts which
46 could be done by volunteers so the services of those who have offered
47 to volunteer can be -utilized.
48 Liability of the City in regard to these volunteers will have to be
49
50 reviewed.
Regular Council Meeting
January 22, 1991
page 8
The City Manager stated there is an on-going need for warming house
2 attendants. He noted that at the present time the City is using some
community service hours avaiiable through the courts.
The City Manager will investigate use of volunteers in the parks,
5
L the City Hall building and the Community Center.
P H.. Selection of an Alternate to the Cable Commission
9 Bill Zawislak has recommended the alternate to the Cable Commission
10 be someone who serves on the City Council .
11
12 Mayor Ranallo indicated a willingness to serve as the alternate to
1'3 the Cable Commission if Tom-Gould chooses not to continue.
i4 1 . Resolution No. 91-012; Appointing Commissioners to HRA
15 e Resolution No. 91-012.
16 Moti:)n by Marks, second by Enrooth to app'rov
17 being a resolution appointing City Councilmembers George Wagner and
Is Dorothy Fleming to the St. Anthony Housing and Redevelopment Authority.
19 Motion carried unanimous!Y-
20
21 8. UNFINISHED BUSINESS
22
23
24 A. Ordinance ,No. 1990-011 ; Relating to St. Anthony Cable Television
25 Motion by Marks, second by Ranallo to approve Ordinance No. 1990-011
26 being an ordinance relating to the St. Anthony Cable Television franchise
27 and community television progamming, transferring community television
78 programming responsibilities from the franchisee to the City;. amending
29 appendix IV of the 1973 Code of Ordinances
30 Motion carried unanimous!Y-
31
32 9. ADJOURNMENT
33
34 Motion by Wagner, second by Enrooth to adjourn the meeting at 8:45 P.m. .
35
36 Motion carried unanimousil
37
38
39
40 Respectfully submitted,
41
42 Jo-Anne Student, Council Secretary
J93
44
,46 -Mayor Clarence Ranallo
47
48
49 ATTEST:City Clerk
5D
CITY OF ST. ANTHONY
COUNCIL WORK SESSION MINUTES
FEBRUARY 5, 1991
The meeting was called to order at 7:00 P.M..
Present: Mayor Ranallo, Councilmembers Enrooth, Marks, Fleming
Absent: Councilmember Wagner
Also present: City Manager Tom Burt; Assistant to the City Manager Sue
VanderHeyden
I. Proposed Travel Reimbursement Policy.
The policy statement was created to formalize the process for reimbursement of
travel expenses. Council directed staff to revise Section 10 of the policy.
II. Sala1y Increase for Mayor and Council.
This item will be placed on the February 26th agenda with a $10/month increase for
Councilmembers and a $15/month increase for the Mayor. The increase will be
effective January 1, 1992.
III. Bud.Qet Reduction Plan.
City Manager Burt presented the plan to the Council with a reminder that it is a
flexible guide to reductions and may be adjusted at a point when the City is more
aware of what the State's plans for reductions will be.
IV. Proposed Resolution Opposing Cuts in LGA and HACA Monies.
Proposed resolution was reviewed and will be placed on the next City Council
agenda.
V. Proposed Policy for Unpaid Water Meter Deposits.
Burt requested that the Council consider a policy to put unpaid water meter deposits
on quarterly water bills. Council recommended staff send a letter to residents on the
list to notify them and if the residents fail to pay for their deposit, the cost should be
included on the residents' water billing.
VI. Format for Ouarterly Fund Balance Rel2ort.
The Council liked the format and directed the City Manager to have staff produce
the report quarterly. The reports will be kept by the Finance Director and the
information should be available to the Council upon request.
VIL Consideration of the Roll Call Vote.
The City Council discussed the idea of roll call voting. The Council requested staff
to research Roberts Rules of Order and report back to the Council on how and when
it is to be used.
VIII. Review Ci1y Personnel PgUgy.
Assistant to the City Manager VanderHeyden discussed the changes to the policy and
explained the reasons for the change. Council directed staff to place it on the
February 12th agenda.
IX Resolution Supporting Troops in the Middle East.
Rather than a resolution,- the Council requested staff to prepare letters supporting
the troops that would be sent to residents serving in the Middle East and their family
members in the City.
X Miscellaneous.,
A. Council Chairs.
The Councilmembers' chairs in the Council Chambers will be refurbished
rather than purchasing new chairs.
B. 1991 Minnesota State Aid Projects.
Staff will proceed with preparing plans for Chandler Drive, the signal at 37th
and Stinson Boulevard and a pedestrian light near 39th Avenue N.E.. If funds
are available, staff will examine the possibility of installing a sidewalk on 37th
Avenue N.E. from Stinson Boulevard to Silver Lake Road.
C. Meeting with School Officials.
The Mayor and City Manager will meet with the School Board Chairman and
Superintendent to discuss an agenda for a future joint meeting.
cj k
ai 1h07
jlZilla e AFPn0VA1, :
DArICIE January 29, 19.91
'ro Mayor and Councilmembers
:FIROM Judy Monson, License Clerk
31�r]EM LICENSE/PERMITS FOR COUNCIL APPROVAL;
Contractors License:
Prestige- Home-- Improvement, Inc.. , Edina, MN.
Plekkenpol Buildersf Bloomington, MN.
Tony Mezzenga Construction, Shoreviewr MN.
Heating Licens e;
Unique Air Inc. , Mpls. , MN.
DoiRsF-y &- WHITNEY 227974
A P-1-1-1 I-
11.0. BOX 1680
INI I N N EA I�OLIS.Al I N N I-;SO'rA 5-5480-9819
(61'—')340-2600
(To. Id.otificallen No. 41-0223337)
STATEMLNT OF ACCOUNT FOR PROFESSIONAL SERVICES
January 31, 1991
Mr. Thomas D. Burt
City Manager
City of St. Anthony
3301 Silver Lake Road
St. Anthony, Minnesota 55418
Re: City of St. Anthony
For legal services rendered from December L 1990 through December 31, 1990,
including:
School Inspection Program $ 80.00
Premium Conversion $125-00
Personnel Policy $185.00
Nesser Problems $ 74.00
Ordinance Changes regarding Cable TV Franchise $250.00
Review agenda materials and minutes; discussions with City Manager $187.00
Total Fees $901.00
Plus Document Production & Reproduction Charges 3.00
Total Fees and Disbursements $904.00
WRS:gle
615 178820:47,84
I naddilion it)direct costs and out-of-pocket expenditures.service charges may include indirect costs.
Disbursements a nd.servicechargcs.whicheillicr have not hccn received or processed.will a ppcaron a latcrstatcincrit.
PAYMENT DUE UPON RECEIPT
Rieke Carroll 'Muller Associates, Inc. INVOICE /
El Engineers 9 Architects 9 Land Surveyors STATEMENT
REMIT TO THE P.O. BOX 130 P.O.BOX 776 Ei P.O. BOX 51 15 51h STREET N E.
ADDRESS CHECKED1 MINNETONKA.MN 55343 GAYLORD. MN 55334 ST.CLOUD,MN 56301 GRAND RAPIDS,'MN 557440
JANUARY 4v 1991
INVOICE NO. 2728
JOB NO. 86190.83
ST. ANTHUNY VILLAGE
3301 SILVER LAKE ROAD
ST. ANTHONY9 MN 55418
FOR: TEMPORARY WATER TREATMENT FACILITY
PROFESSIONAL SERVICES FROM OCTOBER 289 1990 TO DECEMBER 299 1-390
----------------------------------------------------------------
PROFESSIONAL PERSONNEL
HOURS AMOUNT
CIVIL ENGR
BARGER9 CHARLES 2.5
FOLENt DALE A. 4.2
SUBTOTALS 6e7
SECRETARY
ANDERSON9 NANCY
JACOBSON9 JANET 0.2- .
SUBTOTALS 1.4
TOTALS 8. 1 195.91
PLUS 140.00 % OF 195.91 274.27
TOTAL LABOR 470.18
TOTAL THIS INVOICE S 470.18
TIME SPENT REVIEWING AND UPDATING FINAL MANIFEST AND START UP TOTAL VOC
CALCULATIONS — TWO MONTH PEROID
0 ,112 . , // -
I declare u ena s lw this account,claim or,demanO, ,!--
is just and 0 and part it as
...... ......
-----.E0FCLA1VX
Rieke Carroll Muller Associates, Inc. INVOICE /
El Engineers 9 Architects e Land Surveyors STATEMENT
j E�l �HE �B 30 5 �15 5 h STREET N.E.
-1 G
X 6 �SW�-CBLOOXUD'�MN56301�1- RAND RAPIDS.MN 55744
M T To T C P 0 OX 1 �34 P-0��Bo
ADDRESS CHE KED NETON-A.MN 55�30 �GA LORD7kiN�553U�O
FEBRUARY 59 1991
INVOICE NO. 2814
JOB NOw 14050.01
CITY OF ST. ANTHONY
3301 SILVER LAKE" ROAD
ST, ANTHONY9 MN. 55418
FOR: CAPACITY OF NEW GAC FACILITY
PROFESSIONAL SERVICES FROM DECEMBER 249 1990 TO JANUARY 269 1991
—--------------------------------
PROFESSIONAL PERSONNEL
HOURS AMOUNT
CIVIL ENGR 15.6 527.28
DESIGN/DRAFTSPER 1.2 20.90
20.41
SECRETARY 3,'
TOTALS 568.59
. . PLUS' 150000 OF 568.59 852.89
TOTAL LABOR 19421.48
REIMBURSABLE EXPENSES
HIRED TRAVEL 10.40
TOTAL 10.40 10.40
------------
TOTAL THIS INVOICE $ 19431.88
WE HAVE REACHED THE "NOT TO EXCEED" LIMIT. ADDITIONAL AUTHORIZATION FROM THE
COUNCIL WILL BE REQUIRED.
—1 dec reij one ies o w this aoco claim or demand,-�:
U
s jiusva�q' d pa'rt i been p
REOFCLAIMAM
Ar
Rieke Carroll Muller Associates, Inc. INVOICE /
�zl Engineers 9 Architects o Land Surveyors STATEMENT
r REMIT TO THE P.O. BOX 13 P.O. BOX 776 P.O. BOX 51 15 51h STREET N.E
ADDRESS CHECKED1 MINNETONKOA.MN 55343NN GAYLORD.MN 55334 ST.CLOUD,MN 56301 El GRAND RAPIDS. MN' 55744
FEBRUARY 59 1991
INVOICE NO. . 2873
JOB NOe 86190o83
ST. ANTHONY VILLAGE
3301 SILVER LAKE ROAD
ST. ANTHONY* MN 55418
FOR: - TEMPORARY WATER TREATMENT FACILITY
PROFESSIONAL SERVICES FROM OECEMBER .309 � 1990 TO JANUARY '269 1991
PROFESSIONAL PERSONNEL
HOURS AMOUNT
CIVIL ENGR
BARGER* CHARLES 8.5
FOLENY DALE Ae 9.7
SUBTOTALS, 28.2.
ENVIR ENGR
TRAN9 TIN VINK 6*0
SECRETARY -
JACOBSON9 JANET 007 ,
TOTALS 24o9. 608.60
PLUS� 140o0l) OF � 608.60 852e04
TOTAL- LABOR 19460*64
REIMBURSABLE EXPENSES
MISCe REIMBURSABLE EXPe 22.50
TOTAL 22.50 22e50
TOTAL THIS INVOICE $ 19483*14
Final calculations of total VOC' s removed and verification
of final quantities.
A A
I declare undw1he alti s of^ this.account, aim or demand
is just and n art f t a been'paid.",'T
X,
CLAI PMT-,
Rieke Carroll Muller Associates, Inc. INVOICE
Engineers 9 Architects 9 Land Surveyors STATEMENT
REMIT TO THE P.O. BOX 130 P.O.BOX 776 5334 P.O. BOX 51 15 51h STREET N.E.
ADDRESS CHECKED1 MINNETONKA.IVIN 55343 GAYLORD. IVIN 5 ST.CLOUD,IVIN 56301 GRAND RAPIDS,IVIN 55744 0
JANUARY T9 1991
INVOICE NO. 2727
JOB NO. 14027*01
CITY OF ST. ANTHONY
3301 SILVER LAKE ROAD
ST. ANTHONY9 MN. 55418
FOR: WELL HOUSE. NO*.3 EVALUATE EXISTING WELL
PUMP AND INSTALL NEW MOTOR* ETCe
PROFESSIONAL SERVICES FROM OCTOBER 289 1990 TO DECEMBER 299 1990
-------------------------------------------------------------
PROFESSIONAL PERSONNEL
HOURS AMOUNT
CIVIL ENGR 2e2 74*36
SECRETARY 0.4 6.76
TOTALS 2.6- 81.12
PLUS1150*00 % OF 81*12 121e6.8
TOTAL LABOR 20Z.80
TOTAL THIS INVOICE S 202.30
PROCESSING PAY REQUESTS AND DICUSSIONS, WITH CONTRACTOR 2 MONTH PERIOD
12 /
I declare.0 e t n eso I w this.accou:..,,.c.�qi!�?!,Op!n�id.
is just an co and part i has an paid.'
SIGIUMM OF CLMMMT
Please direct inquiries and correspondence to Invoice Number Invoice Date Page Number
IBM CORPORATION' llDB785 JAN. 17 1991 1
100 WASH SQ STE 900
MINNEAPOLIS MN 55401
Phone IBM Account Number
(612) 341-6645 5929902-01
Installed at Invoice to
CITY OF ST ANTHONY CITY OF ST ANTHONY
ST ANTHONY POLICE DEPT ST. ANTHONY POLICE DEPT
3301 SILVER LK RD NE 3301 SILVER LAKE RD NE Accounts Rec.
MINNEAPOLIS,MN 55418-1699 MINNEAPOLIS, MN 55418-1699 Branch 011.
MC3
Customer Reference
PETERSON
Please remit payments to Terms
PO BOX 419841 PAYMENT DUE AT END OF TEST,
KANSAS CITY MO 64141 EFFECTIVE DATE OF ADD'L LIC
OR TEN DAYS AFTER SHIPMENT
----------------------------------------------------------------------------------------------------------------
INVOICE FOR'ONE TIME CHARGE PROGRAMS
PRODUCT/MODEL/SERIAL/DESCRIPTION QTY. CHARGE OR APPLICABLE TAX NET AMOUNT
FEATURE#/DESCRIPTION-GROUP PURCHASE PRICE DISCOUNT/ X AMOUNT EXCLUDING TAXES'
CONTRACT NUMBER 0000713
IBM ORDER NUMBER 2LXMPQ SHIPPED 12/13/90
5727 SS6 0OU3573 S/36 SYSTEM SUPPORT PROGRAM
ONE-TIME CHARGE (DO)
4145 AUTOMATIC PTF 1 187.00 63.58CR 123.42
ONE-TIME CHARGE (00) 34Z
4146 DISKETTE 1 1,195.00 406.30CR 788.70
34Z
IBM ORDER NUMBER 2LXMPR SHIPPED 12/13/90
5727 UT6 0OU3574 S/36 UTILITIES
ONE-TIME CHARGE'BASIC
4784 UTILITIES 1 290.00 95.70CR 194.30
33%
IBM ORDER NUMBER 2LXMPS SHIPPED 12/13/90
5727 WS6 0OU3575 S/36 PC SUPPORT/36
ONE-TIME CHARGE BASIC
4790 PC SUPPORT/36 1 338.00 70.98CR 267.02
21Z
TOTALS 2,010.00 636.56CR 1,373.44
QUANTITY DISCOUNT APPLIED
THIS INVOICE ALSO SERVES AS THE SUPPLEMENT TO THE AGREEMENT FOR IBM LICENSED PROGRAMS. THE
DESIGNATED MACHINE FOR A LISTED PROGRAM IS CONTAINED ON A SUPPLEMENT AVAILABLE ON REQUEST.
Original Copy PAY THIS AMOUNT $1,373.44
International 8usiness Machines Corporation
Please direct inquiries and correspondence to Invoice NLxrAw Invoice Date Page Number
IBM CORPORATION E394813 DEC. 29 1990 1
100 WASH SQ STE 900
MINNEAPOLIS MN 55401
Phone IBM Account Number
(612) 341-6645 5929902-00
installed at Invoice to
CITY OF ST ANTHONY CITY OF ST ANTHONY
ST ANTHONY POLICE DEPT ST. ANTHONY POLICE DEPT
3301 SILVER LK RD NE 3301 SILVER LAKE RD NE Accounts Rec.
MINNEAPOLIS,MN 55418-1699 MINNEAPOLIS, MN.55418-1699 Branch Off.
MC3
Customer Reference
PO 2596
Please remit payments to Terms
PO BOX 419841 PAYMENT DUE UPON INSTALLATION
KANSAS CITY MO 64141
----------------------------------------------------------------------------------------------------------------
INVOICE FOR PURCHASED EQUIPMENT AND ONE TIME CHARGE PROGRAMS
PRODUCT/MODEL/DESCRIPTION IBM QTY. CHARGE OR APPLICABLE TAX NET AMOUNT
SERIAL NUMBER ORDER# PURCHASE PRICE DISCOUNT/ Z AMOUNT EXCLUDING TAXES
CONTRACT NUMBER 0001832
9402 Y10 SYSTEM UNIT IMB STORAGE
0011788 2LXMPP 1 11,787.00 2,358.00CR 9,429.00
20%
TOTALS 11,787.00 2,358.00CR 9,429.00
QUANTITY DISCOUNT APPLIED
Original Copy PAY THIS AMOUNT $9,429.0 0
SEY
183 University Aven ue East
COUNTY LEAGUE 0 St. Paul, Minnesota 55101
OF LOCAL GOVERNMEMS (612) 227-5600
CAPITOL COUNTY
OF MINNESOTA
RAMSEY COUNTY MEMBERS
Arden Hills
Falcon Heights January 31, 1991
Gem Lake
Lauderdale
Little Canada To: St. Anthony
Maplewood c/o Accounting Department
Mounds View From: Merideth Chelberg
New Brighton RCLLG Coordinator
North Oaks
North St Paul
Ramsey County INVOICE
Roseville
St Anthony 1991 RCLLG Membership
Dues - $239.85
St Paul
Shoreview
Vadnals Heights
White Bear Lake Please submit payment to the RCLLG.
White Bear Township Thank you for your attention to this matter.
ASSOCIATE MEMBERS
Mounds View School
District#621
North St Paulf
Maplewood School
District#622
Roseville School
District#623
White Bear Lake
Sch.Dist.#e24
Ramsey Soil&Water
Conservation District
C, I T Y n F S T A N T H 0 N Y L 1 0 U 0 R
P/ E 1/28/91 A C C 0 11 N T S A Y A 8 L E PAGE I
VENDOR NAME CHECK CHECK CHECK
NO . TYPE OATE NO. AMOUNT
04016 AMERICAN RISK SFRVICES R 1/28/91 15441 273. 00
04080 CITY cnUNTY CREDIT UNinN R 1/28/91 15442 110.00
04085 CITY OF ST ANTHONY R 1/28./(;l 15443 1 9028.32
04098 COMMERCIAL LIFE INS CO R 1 /28/91 15444 22. 10
04109 DANS REfSISTER SERVICE R 1 /28/ql 15445 507.50
04112 DANA DEANS R 1/28/ql 15446 80.00
04130 ECOLAB R 1/28/91 15447 122. r)5
04139 FARMER BROS CO R 1/28/91 15448 q7,78
04185 GROUP HEALTH PLAN INC R 1/28/1;1 15449 439.28
04202 HENN CTY SUPPOPT & COLL S R 1128191 15450 77.00
04225 KRAFT FOODSERVICE R 1/28/ 91 1545t 825.81
04235 DIANE LE CLAIRE R 1/2 8/,ql 15452 125.0f)
04236 LEHIGH MUN & COMM LEASE F R 1/28/91 15453 92.94
04260 MAGIC GARDEN R 1/28/91 15454 920.09
04261 MANNINGS III R 028/91 15455 536.96
04269 MED CENTER R 1/28/91 15456 357.20
04270 VAN-O-LITE R 1/28/ql 15457 23.40
04272 METZ BAKING CO P, 1/28/91 15458 5.85
04325 RAYMOND J NELSON R 1/28/ql 15459 160.00
04365 PHYSICIANS HEALTH PLAN R 1/28/91 15460 19856.00
04378 PROFESSIONAL PROCESSING R 1 /28/91 15461 13t .25
04404 S/A LIOUOR #2-PFTTY CASH R 112 8/Sl 15462 101.28
04410 FIRSTAR ST ANTHONY BANK R 1/28/91 15463 159000. 00
04411 FIRSTAR ST ANTHONY BANK R 1/28/91 15464 59000.00
04492 US WEST COMMUNICATIONS R 1/28/'91 15465 505.29
06261 FLAHERTYS HAPPY TY14F R 1/28/91 1.5466 583. 20
06358 ALEXIS BAILEY VINEYARD R 1/28/91 15467 257.30
06782 GOPHER STATE VEN BLIND R 1/28/ql 15468 175.00
06783 MARSH HTG AIR COND R 1/28/91 15469 507. 75
TYPE TnTAL 29,920.96
TOTAL 299920.96
C I T Y 0 F S T A N T H C h Y L 1 0 U 0 R
P/ E 2/ 12/91 A C C C 1) N T S P A Y A B L E PAGE I
VENCCR NAME CHECK CHECK - CHECK
6 TYPE DATE NO. AMOUNT
C4360 EPSCO M 1/27/91 16884 39847. 03
C-4220 JOHNSON WINE CC 10 1/27/9.1 16886 31p 803.44
04 -1785 QUALI'TY WINE CO ?0, 112 7/1;1 16887 692.77
04376 PRICR WINE CC tj 1/29/1;1 16888 19621.32
04120 EAGLE WINE CG lw 1/29/91 16889 670, 13
04175 GRIGGS COCPER & cn INC m 1/29/Sl 16890 129593*81
TYPE TOTAL 239228. 50
04218 JOHNSON PAPER & SUPPLY CC R 2/12/91 15471 790.'96
04225 KRAFT FOOOSERVICE iR 2/ 12/St 15472 895.55
04272 METZ BAKING CC R 2/12/91 15473 48.53
34 -3-11 MINTER-WEISMAN R 2/12/91 15474 29721 .15
04334 NCRTHEAST ER R 2112191 15475 5.CO
04335 NCRTHERN STATES POWER R 2112191 15476 843. 36
04481 T�klN CITY JANITOR SUPPLY R 2112191 15477 196.84
04498 WESTLUNDIS R 2/12/lql 15478 66.49
TYPE TOTAL 59567. 87
TOTAL 289796.37
C I T Y 0 F S T A N T H 0 N Y
P/E 2112191 A C C 0 U N T S P A Y A B L E PAGE I
VENDUR NAME CHECK CHECK CHECK
NO. TYPE D A TE No. AMOUNT
00020 AA BATTERY CO R 2/12/91 21250 323,05
00045 ACRO-MINNESOTA R 2/12/91 21251 177.01
00135 AMERICAN RISK SERVICES IN R 21121,91 21252 754,00
00235 AT&T INFORMATION SYSTEMS R 2/12/91 21253 41. 33
00237 AT & T COMMUNICATION R 2/12/91 21254 107.42
00537 THOMAS BURT R 2/12/91 21255 401 .58
00645 CHRIS STEBBING R 2112191 21256 40*00
0065C CITY OF ST PAUL R 2/12/91 21257 96. 30
00742 CONNIE KROEPLIN R 2/12/91 21258 8.84
00860 ENGSTROM, RICHARD R 2/12/91 21259 12.50
0092C FEED RITE C'CNTRCLS R 2/12/91 21260 737.00
01025 GE K SERVICES R 2/12/91 21261 49.81
01241 DUANE GRACE - R 2/12/91 21262 201.00
01505 HENN CO SHERIFF R 2/1Z/91 21263 19114.47
0204C LILLIE SUBURBAN NEWSPAPER R 2/12/91 21264 66.00
02060 MB INDUSTRIAL SUPPLY CO R 2/12/91 21265 17.97
02125 JOHN MALENICK R 2112191 Z1266 40.00
02130 MAMA R 2/12/91 21267 29100.00
02240 METRO WASTE CONTROL R 2/12/91 21268 319877.00
02335 MINN CELLULAR TELEPHONE R 2/12/91 21269 23.82
02355 MINNESOTA GFOA R 2/12/91 21270 15.00
0236C V.N CONWAY FIRE G SAFETY R 2/12/91 2.1271 18.00
02395 M T I DIST CO R 2/12/91 21272 160o94
02515 NATIONAL BUSINESS FURNITU R 2/1Z/91 21273 40*50
0268C NORTHERN STATES POWER R 2112191 21274 49873*31
02700 US WEST COMMUNICATIONS R 2/12/91 21275 810.53
02840 PERA R 2/12/91 21276 734.84
02980 PROFESSIONAL PROCESSING C R 2/12/91 21277 700.93
02985 0 MARK HERMANN R 2/12/91 2127a 40.00
03045 RICHARD KRISTYNTAK R 2/12/91 21279 40.00
03260 T A SCHIFSKY + SONS R 2/12/91 21280 440. 10
03315 SERCO LABORATORIES R 2/1Z/91 21281 513.00
03502 SUE VANDERHEYDEN R 2/12/91 21232 34*63
03540 THOEMKEv JOHN R 2/12/91 2-1283 410*00
03560 TRACY PRINTING R 2/12/91 21284 887. 15
03660 RA14SEY COUNTY k 2/12/91 21285 88.54
03710 VAN 0 LITE INC R 2/12/91 21286 193.45
03740 WATER PRODUCTS CO R 2/12/91 2 1287 184.75
05017 HENN CO TREASURER R 2/12/91 2128a 19585.30
050 73 CITY OF FRIDLEY R 2/12/91 21289 289.00
05100 INSTRUMENT CONTROL CO R 2/12/91 21290 49.70
05116 CABLE TV NORTH CENTRAL R 2/12/91 21291 16.90
05122 DONALD DRUSCH R 2/12/91 21292 40.00
05123 JAY OLSON R 2/ 12/91 21293 40.00
05161 MINN SURVEYORS SOCIETY R 2/12/91 21294 20.00
05168 JOHN OHL R 2/12/91 21295 140.60
05202 CLAYTON OLSON R 2/12/91 21296 40.00
05237 IAAI R 2/12/91 21297 95.00
05255 WENDELLS R 2/12/91 2129a 878.00
05293 MINNESCTA MAYORS ASSOC R 2/12/91 21299 10.00
C I T Y 0 F S I . A N T H 0 N Y
P/E 2112191 A C C 0 U N T S P A Y A B L E PAGE 2
VENDOR 14AME CHECK CHECK CHECK
NO. TYPE DATE NO. AMOUNT
0
07040 PALEN/KIMBALL CO R 2/12/91 21300 571*44
07043 NORTHERN STATES POWER R 2/12/91 21301 2, 198. 19
07044 TWIN CITY JANITOR SUPPLY R 2/12/91 21302 128.90
07057 GOPHER WELDING SUPPLY R 2/12/91 21303 3.40
07064 RICHARD ENGSTROM R 2/12/91 21304 410.00
07140 MN POLICE RECRUITMENT R 2/12/91 21305 240.00
07141 P.E.R* INC R 2/12/91 21306 530* 10
07144 BILL MYERS R 2/12/91 21307 40.00
07175 IPMA—MN CHAPTER R 2/12/91 2130r3 27*00
07206 NORTHERN R 2/12/91 21309 229.99
07210 MN TRUCKING ASSOC R 2/12/91 21310 48.80
07211 HANCE COMPANIES R 2/12/91 21311 26.05
07212 MERIT BADGE COMPANY R 2/12/91 21312 18.75
08010 UNIFORMS UNLIMITED R 2/12/91 21313 140s75
08025 ASSOC MN EMERGENCY MGRS R 2/12/91 21314 20.00
08093 NO SUBURBAN REG MUTUAL A[ R 2/12/91 21315 150000
08095 BUREAU OF NAT AFFAIRS R 2/12/91 21316 96.32
08096 NORTHLAND BUS COMM SYST R 2/12/91 .21317 63*00
08098 VAN METER ASSOC R 2/12/91 21318 95000
TYPE TOTAL 56o6l6e96
TOTAL 56,6160
hon
11 a
Administrative Offices
3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699
(612) 789-8881 FAX (612) 789-9602
P R 0 C L A M A T 10 N
WHEREAS, Volunteers of America is one of this nation's and Minnesota's
largest human service organizations and has been helping others
for nearly 95 years; and
WHEREAS, Volunteers of America is scheduled for March 3 - 10, 1991, which
commemorates the founding of that organization on March 8, 1896;
and
WHEREAS, by this Proclamation it is hoped to provide encouragement to
those in the St. Anthony community who receive care through the
service of Volunteers of America; and
WHEREAS, the efforts of the dedicated staff and volunteers and the many people who help
support their work through their financial contributions is appreciated.
NOW, THEREFORE, the City Council of the City of St. Anthony hereby proclaims
MARCH 3 - 10, 1991, as VOLUNTEERS OF AMERICA WEEK in St.
Anthony Village and asks that the community join in celebrating their 95th
year of service.
Clarence J. Ranallo
Mayor Pro Tern
Date
MEMORANDUM
TO: THOMAS D. BURT, CITY MANAGER
FROM: SUSAN L VANDERHEYDEN, ASSISTANT TO THE CITY MANAGER
DATE: FEBRUARY 7, 1991
ITEM: RAMSEY COUNTY GRANT RESOLUTION
Ramsey County is s
-ponsoring-a new grant program in .1991. The grants are prQvided with
funds the County received from the State as part of the "SCORE" legislation of 1989. The
grant is a Municipal Recycling Expansion Grant intended for new and/or additional activities
related to enhancing or expanding a communities recycling program.
I have requested in St. Anthony's application funding for:
-administrative fees for implementation of a multifamily recycling program,
-multifamily resident newsletter,
-city wide recycling brochure and
-bin for collection and pick up of plastics at the City Recycling Center.
The total amount St. Anthony is eligible to receive and is requesting is $9,387.
The attached resolution approving the request for the above mentioned activities is required
by Ramsey County as part of the application package.
CITY OF ST. ANTHONY
RESOLUTION 91-014
A RESOLUTION REQUESTING FUNDING AS PART OF THE
RAMSEY COUNTY EXPANSION GRANT PROGRAM
WHEREAS, Ramsey County has made the Governor's Select Committee on Recycling and
the Environment (SCORE) funds available to the City; and
WHEREAS, the City of St. Anthony has completed the required expansion grant
application; and
WHEREAS, the funds would be used to expand and improve the City's recycling program.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby requests the Ramsey County to allocate the desired expansion grant
funding.
Adopted this- day of 11991.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
CITY OF ST. ANTHONY
RESOLUTION 91-015
A RESOLUTION OPPOSING FURTHER CUTS IN STATE AID TO CITIES
WHEREAS, State aid helps fund basic city services for the City of St. Anthony and aid cuts
would force large property tax increases and threaten cuts in these services;
and
WHEREAS, many city services are essential--police and fire protection, drug programs,
ambulance and emergency services,and sewer, sanitation, and water services--
and affect citizens' health and safety. The state has an interest and
responsibility to help finance these services; and
WHEREAS, if property taxes increased as a result of aid cuts, the tax rate disparities
between some neighboring cities and between cities and adjoining townships
would widen causing great taxing inequities. The state has a responsibility to
ensure a reasonable level of equity in its tax system; and
WHEREAS, our City has already faced large aid cuts; in 1989, $85 million in aid was
shifted from cities to school districts; in 1990, city aid was permanently cut by
$15.6 million and the $30 million LGA inflation adjustment was eliminated for
Pay 1991 and all future years; for 1992, another $29 million dollars in local aid
cuts are expected to meet the budget reduction target in the 1990 tax bill; and
WHEREAS, we oppose Governor Carlson's plan to cut local government aid (LGA) and
homestead and agricultural credit aid (HACA) by$21 million to help solve the
$197 million state budget shortfall; and
WHEREAS, cities are not the cause of the current budget crisis, and cities, like our own,
have proven to be frugal spenders. Per capita.city spending in 1989 was
virtually unchanged from its level in 1980; and
WHEREAS, while state spending on higher education, welfare, and state agencies has
increased significantly, LGA and property tax relief funding have become
smaller portions of state spending.
THEREFORE, BE IT RESOLVED by the City Council of St. Anthony, k-4innesota, that
state aid to cities be maintained at current levels; and
FURTHERMORE, BE IT RESOLVED that further cuts in property tax relief programs
or tightening of levy limits for Pay 1991-1993 will force the City of St.Anthony
to'raise property taxes and seriously affect our ability to provide vital services
to our citizens; and
FURTHERMORE, BE IT RESOLVED that our members of the Minnesota State
Legislature oppose cuts in state aid to cities, tightening of levy limits, or reductions based
on fund balances.
Adopted this day of 1991.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
J1 1,
CITY OF ST. ANTHONY
RESOLUTION 91-016
A RESOLUTION APPROVING A TRAVEL REIMBURSEMENT
POLICY FOR ST. ANTHONY CITY EMPLOYEES
WHEREAS, the City of St. Anthony has established a travel 'reimbursement po'ficy to
reimburse employees for- out-of-pocket �expenditures ,when -out of the St.
Anthony area on approved City business.
NOW, THEREFORE, BE IT RESOLVED, that the St. Anthony City Council hereby
approves the Travel Reimbursement Policy attached hereto.
Adopted this day of 1991.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
CITY OF ST. ANTHONY
TRAVEL REIMBURSEMENT POLICY
Purpose
To reimburse employees for out-of-pocket expenditures when out of the St. Anthony area
on approved City business.
Procedures
1. All travel by St. Anthony employees requires the approval of the City Manager or
his/her designee. All conference or school related expenses shall also be approved
by the City Manager.
2. All expenses incurred for travel are to be paid by the employee, or pre-paid by the
City. The employee's expenses may be covered with a travel advance, or the
employee may use personal funds and be reimbursed subsequently. Travel advances
may only be requested for meals and hotel expenses, or round trip airfares that have
not been pre-paid by the City.
3. Travel advances may be requested no later than seventy-two,(72) hours before the
date of departure.
4. AH employees who travel on City business within the State of Minnesota can use a
privately-owned vehicle. The following mileage reimbursement rates will be allowed:
For use of Cijy-owned vehicle:
actual receipted expenses
For use of a privately-owned vehicle:
current State or IRS reimbursement rate
5. Travel outside of the State of Minnesota shall be reimbursed at actual round trip
coach rate airfare. If a personal automobile is used, reimbursement will be paid on
the basis of the prevailing mileage allowance rate or coach airfare, whichever is less.
If an employee prefers to drive, any extra time required due to driving will be taken
as vacation time.
6. Hotel accommodations shall be reasonable and shall be reimbursed at actual and
necessary cost, consistent with facilities available and in proximity of the location of
the conference or business meeting attended. Where double or multiple occupancy
has occurred, the official or employee may only claim the actual and necessary cost
of his or her cost of single occupancy.
7. A per them for meals and miscellaneous subsistence expenses not to exceed $34.00
may be taken by employees who travel on City business within the State of
Minnesota. Other expenses will be approved on a need basis.
8. The per them for meals and miscellaneous subsistence expenses for employees who
travel outside the State of Minnesota on City business shall be $44.00.
9. If meals are included in tuition or registration fees and/or only a fraction of the day
is authorized for travel, the per them or expense allowance will be reduced as follows,
unless documented otherwise:
Breakfast $ 8.00
Lunch $12.00
Dinner $14.00
Breakfast allowance shall be authorized for Minneapolis/St. Paul departures prior to
8:00 A.M. and dinner allowances shall be authorized for Minneapolis/St. Paul arrivals
after 7:00 P.M.. Allowances within these parameters are the responsibility of the
Finance Director consistent with the facts and good judgment applied to each travel
expense claim.
10. Other miscellaneous expenses such as taxis to and from the destination airport,buses,
and phone calls that are business related will be reimbursed. (Attempts should be
made to retain receipts whenever possible.) Rental car reimbursement will be made
only with�prior approval by the City Manager.
11. Conferences, seminars and schools are not authorized for temporary, part-time,
seasonal employees, trainees, or members of various boards, unless approved by the
City Council.
12. Employees, upon returning, must settle their travel accounts within ten (10) working
days by filling out a Reimbursement Summary and submitting it to the Finance
Director.
Section 300 - PERSONNEL POLICY
300. 01 Purpose. It shall be the purpose of this Ordinance to
establish a uniform and equitable system of municipal personnel
administration for all employees of the City of St. Anthony
It is hereby declared that:
1. The City shall recruit and select the most qualified
persons for positions in the City's service. The City
shall pursue a policy in the areas of recruitment and
selection to insure competition to provide equal
employment opportunity and to prohibit discrimination
because .of race, color, creed, religion, sex, national
origin, marital status, age, status with regard to public
assistance, disability or other non job related factors.
2 . Just and equitable incentives and conditions of
employment shall be established and maintained to promote
effectiveness and economy in the operation of City
government.
3 . Positions having the same duties and responsibilities
shall be classified and compensated on a uniform basis.
4 . Good employee morale be promoted by consideration of the
rights and interests of employees consistent with the
best interests of the public and the City government.
5. Tenure of employees shall be subject to proper conduct,
the satisfactory performance of work, the availability of
work and the availability of funds.
300. 02 Definitions. Unless the context clearly indicates
otherwise, the following terms have the stated meanings:
Subd. 1. Full-Time Employee. An employee working at least 40
hours per week who has successfully completed a required
probationary period and serves in a position completely funded
in the approved City budget for a given fiscal year, or in an
approved position in the liquor operation.
Subd. 2 . Part-time Employee. An at will employee working
less than 40 hours per week who has successfully completed the
required probationary period (if applicable) -and who is not
eligible for benefits, other than those mandated by state or
federal law.
3-1
300.03 ScoRe of Section.
Subd. 1. Personnel Covered., Except as otherwise specifically
provided, this Section applies to all employees of the City
except the following:
(a) officials elected by the people.
(b) Members of boards, commissions and committees.
(c) Part-paid firefighters and volunteer personnel.
(d) Consultants and others rendering contractual services to
the City.
(e) Emergency employees.
(f) The City Manager.
Subd. 2. Compensation.
(a) An employee compensation plan shall be adopted by the
City Council and shall constitute the official compensation
plan for all positions in the municipal service, except where
labor agreements take precedence. The City Council may amend
the Employee Compensation Plan at any time that it deems
necessary in the interest of good personnel administration as
recommended by the City Manager.
(b) Any wage or salary so established is the total
remuneration for employment, but shall not be considered as
reimbursement for official travel or other expenses which may
be allowed and necessary for the conduct of official business.
300.04 Appointments.
(a) All appointments to municipal service will be made by the
City Manager on the basis of merit and fitness for the
position..
(b) More than one family member may not be employed within
any department where they routinely interact with each other
in the course of business or where one may influence the work
or working conditions of another; nor may relatives be placed
where they will work under the direction of the same immediate
supervisor. (In the application of this policy, a person
shall be regarded as related if such person is a brothero
sister, the lineal ancestor or descendant of the prospective
employee, or the spouse of any such brother, sister, ancestor
or descendant. )
3-2
300.05 Probationary Period .
Subd. 1. Purvose. A probation period shall be required of
any person assigned or undertaking substantially new position
duties and responsibilities as the result of an original
appointment, promotion or transfer. The probation period is
an integral part of the selection process and shall be
utilized for observing the employee' s work, for securing the
most effective adjustment of the employee to the position and
for rejecting any employee whose performance does not meet the
required work standards.
Subd. 2 . Duration. Every original appointment and every
promotional appointment is subject to a probationary period of
six months after appointment and an extension thereof when
necessary, except, that the probationary period for police
officers shall be twelve (12) full calendar months of service.
Subd. 3 . Termination. The City Manager may terminate a
probationary employee any time during the probationary period
if, in the City Manager' s opinion, the working test indicates
that the employee is unable or unwilling to perform the duties
of the position satisfactorily. The employee so terminated
will be notified in writing of the reasons for the termination
and will not have the right to appeal unless he or she is a
veteran, in which case the procedure prescribed in Minn. Stat.
5 197 .46 shall be followed.
A full-tine employee terminated during the probationary period
from a position to which he or she has been promoted or
transferred will be reinstated to a position in the class from
which he or she was promoted or transferred when such position
is available unless he or she is discharged from the City
service.
Subd. 4 . Completion. Immediately prior to the expiration
of the probationary period, the Department Head will notify
the city Manager in writing whether or not the services of the
employee have been satisfactory and will make a recom-mendation
as to whether or not the employment should be continued. If
employment is continued, the employee will become a full-time
employee at the end of the probationary period.
Subd. 5. Leave Benefits. During the initial probation
period, but not during a promotional probation period,
employees will not be entitled to the use of sick leave or
vacation leave during the first six months 'of service. After
six months of service, employees will be entitled to the use
of sick leave and vacation leave. Sick leave and vacation
leave will be accrued from the start of the probationary
employment.
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300. 06 Outside EmRloyment. Any employee may hold a part time job
in addition to employment with the City, subject to the
following:
Subd. 1. Any outside employment shall be secondary to City
employment and shall not interfere with nor impair the proper
performance of the City employment:
(a) No -employee shall perform any outside employment
during the employee's regularly scheduled City work
hours;
(b) All City employees are subject to call at any time
for emergencies, special assignment or overtime
duty and no secondary employment may infringe upon
this obligation;
(c) No employee shall perform any outside employment
which in the opinion of the City Manager or
designee, constitutes a conflict of interest or
gives the appearance of a conflict .of interest.
Subd. 2. Any outside employment which may reasonably be
argued to involve a conflict of interest or the appearance of
a conflict of interest must be discussed with the Department
Head. In this regard, all employees engaged in outside
employment must submit the following information to the
Department Head:
(a) Name and address of outside employer.
(b) Position held with outside employer and brief
description of duties and responsibilities.
Subd. 3 . Disciplinary sanctions, including dismissal, may be
applied to any employee for a violation of this section.
300. 07 Compensation.
Subd. 1. -Amount. Employees of the City will be compensated
according to the pay schedule and program established
periodically by the Council by resolution. Any wage or salary
so established is the total remuneration for employment, but
will not be considered as reimbursement for official travel or
other expenses which may be allowed for the conduct of
official business. Unless approved by the City Manager, no
employee will receive pay from the City in addition to the
salary authorization for the position or positions to which he
or she has been appointed.
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Subd. 2 . Part-time Employees. Whenever an employee works
for a period less than the regularly established number of
hours a -day, days a week or weeks a month, the amount paid
shall bear a reasonable (but not necessarily proportional)
relationship to the full-time rate for the position as the
time actually worked bears to the time required for full-time
service. Part-time employees are not entitled to sick leave,
vacation leave, holidays with pay or any other benefits,' other
than those benefits required under federal or state law.
Subd. 3 . Overtime. For all non-exempt employees as defined by
the Fair Labor Standards Act, forty (40) hours shall
constitute a normal work week and -all hours worked in excess
of 40 hours shall be overtime and will be compensated for at
one and one-half times the regular rate of pay. To the extent
permitted by law, compensatory time off may be taken as
approved by the Department Head in whole hour amounts of not
less than one hour at a time. All overtime work shall require
the express, prior authorization of the City Manager or
designees.
Subd. 4 . 'Pay Days. Employees will be paid every two weeks on
alternate Wednesdays. When a pay day falls in a week where a
holiday off is given, employees will receive their pay on the
third working day of that week.
Subd. 5. Longevity Pa�y. Deferred Compensation Pay,
Employees covered under the scope of this Section, with the
exception of organized employees and those hired after January
1, 1991, will -receive deferred compensation pay paid by the
City to a deferred compensation plan of the employee's choice
in the following amounts:
1% of their base wages after 5 years of full-time service.
2% of their base wages after 10 years of full-time service.
3% of their base wages after 15 years of full-time service.
4% of their base wages after 20 years of full-time service.
300. 08 Work Hours. Work schedules for personnel will be
established by the appropriate Department Heads with the approval
of the City' Manager. The regular workweek for full-time employees
is five eight-hour working days (in addition to a lunch period)
Monday through Friday, except as otherwise established by the
Department Head in accordance with the needs of the department.
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300.09 Vacation Leave With Pay,
Subd. 1. Amount Allowed. Full time employees shall earn
vacation leave at the following rates:
Less than 5 years consecutive 6.7 hours per month
service (2 weeks per year)
5 years of service through 10 hours per month
15 years (3 weeks per year)
16 years of service 13 . 4 hours per month
(4 weeks per year)
Employees using earned vacation leave shall be considered to
be working f or the purpose of accumulating additional vacation
leave.
Subd. 2 . Accrual. An employee may accrue vacation leave to
a maximum of 30 days. Any vacation leave accrued in excess of
30 days must be taken within six months of notice by the City
Manager, or it will be forfeited. The City Manager has the
authority to waive this provision due to extenuating
circumstances.
Subd. 3 . Usage. Vacation leave may be used as earned
subject to approval by the Department Head and City Manager of
the time at which -it may be taken.
Subd. -4. Terminal Leave. Any employee leaving the
municipal service in good standing after giving proper notice
of such termination of employment, will be compensated for
vacation leave accrued and unused to the date of separation.
Subd. 5. Waiver of Vacation Leave Prohibited. No employee
is permitted to waive vacation leave for the purpose of
receiving double compensation.
300. 10 Sick Leave.
Subd. 1. Amount. Every probationary and full-time employee
is entitled to sick leave with pay at the rate of one day for
each calendar month of full-time service or major fraction
thereof. Sick leave may be accumulated to an unlimited amount
and may be granted in units of not less than one hour and in
whole hour increments.
Subd. 2 . Purposes. Sick leave may be granted when the
employee is unable to perform work duties due to illness,
disability, disability due to pregnancy, the necessity for
medical, dental or chiropractic care, or legal quarantine. An
employee may also use sick leave for absences due to, an
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illness of the employee' s child (an individual under 18 years
of age or an individual under age 20 who is still attending
secondary school) , for such reasonable periods as the
employee's attendance with the child may be necessary, on the
same terms the employee is able to use sick leave for the
employee's own illness.
Subd. 3 . Procedure. To be eligible for sick leave with pay,
an employee shall (a) report as soon as possible to his or her
Department Head the reason for his or her absence; (b) keep
his or her Department Head informed of his or her condition;
(c) submit a statement from a medical practitioner upon the
request of the employer.
Subd. 4 . Penalty. Employees using or claiming sick leave for
a purpose not authorized by Subd. 2 shall be subject to
disciplinary action up to and including discharge.
Subd. 5. Accrual During Leave. Employees using accrued sick
leave shall be considered to be working for the purpose of
accumulating additional sick leave.
Subd. 6. Worker's Compensation Benefits. Employees are
covered by the Worker's Compensation laws of the state. In a
disabling injury, workers are eligible for regular sick leave
with pay benefits. However, any worker's compensation payment
for lost wages is to be applied towards any sick leave
compensation benefits taken.
Subd. 7. An employee who has been unable to work because of
illness or accident may be required, before being permitted to
return to work, to provide medical evidence that the employee
is again able to perform all significant duties of the job in
a competent manner and without hazard to themselves or others.
Subd. 8. Severance Pay. A severance pay policy is
established subject to the followingrules and regulations:
(a) Severance payments will be made to full-time
employees only with at least one year of service who are
permanently disabled, die, retire, i.e. , who are eligible
for and apply for a pension, or who are laid off.
(b) The employee must be in good standing and give
proper notice of termination in the case of resignation.
(c) Qualifying employees shall receive one-half of their
accumulated sick leave up to a maximum of 45 days.
(d) The payment for severance pay shall be made within
60 days after resignation.
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300. 11 Funeral Leave. In the event of the death of any
employee's spouse, children, parents, brother or sister, or
spouse's parents, the employee will be granted three days of
funeral leave with pay. In the event of the death of an employee's
grandparents or spouse's grandparents, brother or sister, the
employee will be granted one day of funeral leave with pay.
300. 12 Military Leave.
Subd. 1. Employees ordered by proper authority to National
Guard or Reserve military service not exceeding fifteen days
in any calendar year shall be entitled to leave of absence
without loss of status. Such employees shall receive
compensation from the employer equal to the difference between
their regular pay rate and their lesser military pay.
Subd. 2 . Employees called and ordered by proper authority to
active military service in time of war or other properly
declared emergency shall be entitled to leave of absence
without pay during such service. Upon completion of such
service, employees shall be entitled to the same or similar
employment of like seniority, status, and pay as if such leave
had not been taken, subject to the specific provisions of
Chapter 192 of the Minnesota Statutes.
300. 13 Bone Marrow Donation Leave Minnesota Statute 181.945
provides an employer must grant paid leaves of absence to an
employee (who works an average of 20 or more hours per week) who
seeks to undergo a medical procedure to donate bone marrow. The
combined length of the leaves shall be determined .by the employee,
but may not exceed 40 work hours. The employer may require
verification by a physician of the purpose and length of each
requested leave by the employee to donate bone marrow. If there is
a medical determination that the employee does not qualify as a
bone marrow donor, the paid leave of absence granted to the
employee prior to that medical determination is not forfeited.
300.. 14 School, Conference and Activities Leave. A full time
employee who has worked for the City for at least one year may be
granted up to 16 hours of unpaid leave during the school year to
attend school conferences or classroom activities for his/her
children, if these activities cannot be scheduled during non-
working hours. If the employee chooses, he/she may use accrued
vacation time to attend school events. The employee must-give the
City at least 5 days notice of the intent to use this leave.
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300- 15 Leaves Without Pay. The City Manager may grant any full-
time employee a leave of absence without pay f or a period not
exceeding 90 days 'except that the Manager may extend such leaves to
a maximum period of one year in case the employee is disabled or
where extraordinary circumstances, in the. Manager's judgment,
warrant such extension. No vacation or sick leave benefits will
accrue during a leave of absence without pay.
300. 16 Jury or Witness Duty. When an employee performs jury
duty or is subpoenaed as a witness in court or voluntarily serves
as a witness in a case in which the City is a party, the employee
is entitled to compensation from the City equal to the difference
between his or her regular pay and the amount received as a juror
or witness.
300. 17 Holidays. All full time employees shall observe the
following twelve (12) paid holidays:
1) New Yearls 'Day - January 1
2) Martin Luther King Day - third Monday in January
3) Presidents' Day - third Monday in February
4) Good Friday Friday preceding Easter Sunday
5) Memorial -Day last Monday in May
6) Independence Day - July 4
7) Labor Day - first Monday in September
8) Christopher Columbus Day - second Monday in October
9) Veteran's Day - November 11
10) Thanksgiving Day - fourth Thursday in November
11) Friday following Thanksgiving Day
12) Christmas Day - December 25
When an above named holiday falls on a Sunday, it shall be observed
on the following Monday. If such holiday falls on a Saturday, the
preceding Friday is a holiday.
Employees may be required to work on such holidays when the nature
of their duties or other conditions require. A full time employee
required to work on a holiday shall receive another day off within
30 days thereafter as the City Manager determines, unless
consideration is given to this factor in determining work
schedules. when a holiday falls on Sunday, the following Monday
will be a paid holiday, and if a holiday falls on Saturday, the
preceding Friday will be a paid holiday. Each holiday commences at
the beginning of the first shift on the day on which the holiday
occurs and continues for 24 hours thereafter. Eligible employees
shall receive pay for official holidays at their normal rate of pay
if they are at work or on a leave of absence with pay the last
regular shift to which they would have been assigned prior to the
holiday and the first regular shift to which they would have been
assigned following the holiday.
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300. 18 Resignation. Any employee wishing to leave municipal
service in good standing shall submit a written resignation to
their Department Head or City Manager. Such written notices must
indicate the effective date of the resignation and must be
submitted at least 14 calendar days before such effective date.
Failure to comply with this procedure may be considered cause for
denying future employment by the City and denial of terminal leave
benefits. Unauthorized absence from work for a period of three
working days may be considered as a resignation without benefits.
300. 19 Lay Offs. After fourteen calendar days prior written
notice, the City Manager may , lay off any employee because of
shortage of work or funds, the abolition of positions, or other
reasons- outside the employee's control which do not reflect
discredit on the service of the employee. Except for abolition -of
positions, full time employees shall not be laid off while there
are probationary or temporary employees serving in the same
position for which full time employees are qualified, eligible and
available.
300.20 Discipline
Subd. 1. In General: City employees shall be subject to
disciplinary action for failing to fulfill their duties and
responsibilities, including observance of work rules adopted
by the City Council. It is the policy of the City to
administer disciplinary penalties without discrimination.
Every disciplinary action shall be for just cause and the
employee may use the grievance procedure with respect to any
disciplinary action which he or she believes is either unjust
or disproportionate to the offense committed. The supervisor
or Department Head shall investigate any allegation on which
disciplinary action might be based before any disciplinary
.action is taken.
Subd. 2 . Disciplinary Action Steps: Except for severe
infractions, disciplinary action against any employee shall be
progressive and follow the steps listed below in numerical
order:
(a) Step One: Oral Reprimand. Documentation of oral
reprimands may be placed in an employee's personnel
file.
(b) Step Two: Written Reprimand. A written reprimand
shall state that the employee is being warned for
misconduct; describe the misconduct; describe past
actions taken by the supervisor to correct the
problem; urge prompt correction or improvement by
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�he employee; include timetables and goals for
improvement when appropriate; and outline future
penalties should the problem continue. The
employee shall be given a copy of the reprimand and
sign the original acknowledging that he/she has
received the reprimand. The signature of the
employee does not mean that he/she agrees with the
reprimand. The reprimand shall be placed in the
employee's personnel file.
(c) Step Three: Suspension With and/or Without Pay. An
immediate supervisor may suspend an employee with
pay, pending approval of the City Manager of a
suspension without pay. The City Manager may
suspend an employee without pay. Prior to the
suspension without pay or as soon thereafter as
possible, the employee shall be notified in writing
of the reason for the suspension and its length.
Upon the employee's return to work, he or she shall
be given a written statement - outlining further
disciplinary actions should the misconduct
continue. An employee may be suspended pending
investigation of an allegation. A copy of each
written statement shall be placed in the employee's
personnel file, but if the suspension is for
investigation and the allegation proves false, the
statement shall be removed and the employee shall
receive any compensation to which he or she would
have been entitled had the suspension not taken
place.
(d) Step Four: Dismissal. The City Council may dis miss
any permanent employee for just cause after the
employee is given a notice in writing at least five
work days before the effective date of the
dismissal.
Subd. 3. Other Disciplinary Actions: The following other
disciplinary actions may be taken against any employee after
steps 1 and 2 above have been followed:
(a) Withholding a salary increase or ' decreasing the
employee's salary. The employee shall be notified
in writing of the action and the reasons therefor.
A copy of the notice shall be placed in the
employee's personnel file. ' In no case shall an
employee's salary be decreased below the minimum of
the salary range of the class or below the
applicable minimum wage.
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Subd. 4 . Severe Infractions: In the case of a severe
infraction, at the supervisor's discretion, Steps 1 and 2
(oral and written warning) may be omitted and the supervisor
may implement Step 3 (suspension) immediately. Examples of
severe infractions would include, but would not be limited to,
the following:
(a) Missing an entire day of work without notifying
supervisor.
(b) Walking off the job without reason and/or
permission.
(c) Insubordination.
(d) Reporting to work under the influence of illegal
drugs or alcohol.
(e) Theft or deliberate misuse of City property.
(f) Purposeful destruction of City property, .
(g) Possession or sale of illegal or controlled
substances.
(h) Violation of applicable law in any respect.
(i) Physical harassment or assault of a fellow
employee, supervisor or private citizen.
Subd. 5. Hearing: In any case of suspension, dismissal or
demotion, a permanent employee shall be granted a hearing
before the City Manager if the employee submits a written
request for such a hearing to the City Manager within five
working days of notification of the action taken. The hearing
shall be held within ten working days from the date the
request ,is filed unless the City and the employee agree on an
earlier or later date. If the disciplinary action involves
the removal of a veteran, the hearing shall be held in
accordance with Minnesota Statutes.
300. 21 Unlawful Acts.
Subd. 1. Falsification of Records.. No person will
knowingly make any f Alse statement, certif icate, marks, rating
or report in regard to any test, certificate or appointment
held or made under the City personnel system, or in any manner
commit or attempt any fraud preventing the impartial execution
of the provisions of this Section.
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Subd. 2 . Rendering of consideration. No person seeking
employment to or promotion in the municipal service shall
either directly or indirectly given, render or pay any money,
service or other valuable consideration to any person, or on
account of or in connection with his or her test, appointments
or promotion, or proposed appointment or promotion.
Subd. 3 . Discrimination. No person will be employed,
promoted, demoted or discharged by the City, or in any way
favored or discriminated against because of political opinions
or affiliations, race, color, creed, national origin,
religion, sex, marital status, status with regard to public
assistance, disability or age, or because .of the exercise of
rights under provisions of the Public Employment Labor
Relations Act, Minn. Stat. SS 179A.01 to 179A. 25.
Subd. 4 . Political Activities. The limitations on
political activities by local government employees, Minn.
Stat. S 43A. 32, is hereby adopted by reference as part of this
Section.
300. 22 Applicability to Employees Under Negotiated Agreement.
The provisions of these policies and procedures shall apply to all
organized personnel who work under negotiated agreements with the
City. In the event of a conflict between the terms of a negotiated
agreement and this Section, the terms of the negotiated agreement
shall take precedence and those employees subject to the agreement
shall be so regulated.
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SECTION 305 - PLANNING COMMISSION
305. 01 Character of Planning Commission. The Planning
.Commission of the City is the planning agency within the meaning of
Minn. Stat. SS 462 . 351-.365. In such capacity, the Planning
Commission will be advisory to the Council.
305. 02 . MembershiR. The Commission will consist of seven
members, all of whom will be residents of the City appointed by
affirmative vote of a majority of the members of the Council.
Three members were appointed for a three-year term expiring
December 31, 1985, two members were appointed for a two-year term
expiring December 31, 1984, and two members were appointed for a
one-year term expiring December 31, 1983 .
All subsequent appointments or renewals will be for* a three-year
term except where a vacancy occurs in the middle of a term, in
which case the appointment will be for the duration of the
unexpired term.
A member whose term is expiring must be notified by the City
Manager 60 days in advance of expiration of the term, and the
member must indicate in writing his or her desire to be reappointed
to another term.
305. 03 . Vacancies. Any of the following will cause the office of
a Planning Commission member to become vacated:
(a) Death.
(b) Disability or failure to serve.
(c) Removal of legal residence from the City.
(d) Resignation in writing.
(e) Failure to uphold the oath of office.
(f) Failure to attend 4 or more scheduled meetings of the
Planning Commission in a calendar year, unless waived by
the Council after a written request from , the member.
The City will publish an open invitation to all residents
interested in serving on the Planning commission to inform the City
manager in writing of their interest and desire to be interviewed.
305. 04 Compensation. Planning commission members will serve
without compensation.
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305. 05 Organization. The commission will appoint a secretary,
who may but need not be a member of the Commission. The Commission
will hold one regular meeting every month, when necessary. At the
first meeting of each year, the Commission will arrange the dates
of its regular monthly meetings through the end of that year and
appoint a Chairperson.
305. 06 Powers and Duties. The Planning Commission will:
(a) Review and make recommendations to the Council as to a
comprehensive municipal plan, including the land use plan, a
community facilities plan, a transportation plan and
recommendations for plan adoption and execution.
(b) Consider and make recommendations to the Council as to al
proposed subdivisions and plats.
(c) Consider and make recommendations to the Council as to
all proposed amendments to Chapter 15 of this Code regarding
zoning.
(d) Consider, hold hearings and make recommendations on
conditional use permit applications.
(e) Review all applications for variance to zoning, hold
hearings and make recommendations to the Council.
(f) Review requests for sign variances.
305. 07 Council Action Without Recommendation of the Planning
Commission. If a matter is required to be referred to the
Planning Commission and is referred to the Planing Commission and
if no recommendation is transmitted by the Planning Commission to
the Council within 60 days after referral to the Planning
Commission, the Council may take action without such
recommendation. If a matter not required to be referred to the
Planning Commission is referred to the Planning Commission, the
Council may at any time take action without the recommendation of
the Planning Commission.
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Section 315 PUBLIC SAFETY
315. 01 Policies. The Council has the authority and duty to
.provide for the government and good order of the City, the
suppression of vice and immorality, the prevention of crime, the
protection of public and private property, the benefit of
residence, trade, and commerce, and the promotion of health,
safety, order, convenience, and the general welfare of the
residents by means not inconsistent with the Constitutions and laws
of the United States and the State of Minnesota.
315. 02 Purpose. This Section is intended to further the
policies stated in Section 315. 01 and to provide for the
organization of separate police and fire departments for the City.
315. 03 Manager's Duties. The Manager will see that statutes
relating to the City and the laws, ordinances, resolutions and
other official acts of the City are enforced. The Manager will
exercise supervision and control over the Police Department and the
Fire Department and will be responsible for hiring and firing all
supervisory and other members and employees of the Police and Fire
Departments.
315. 04 Police Department.
Subd. 1. Responsibilities. The Police Department will have
the duties and responsibilities given in accordance with the
Constitutions and laws of the United States and the State of
Minnesota, this Code and other official acts of the City. The
Police Department, under the direction of the Chief of Police,
is charged with the protection of all persons and property
within the corporate limits of the City, and such other areas
as agreed upon by the Council or required by law. The Police
Department will be responsible for prevention of crimes,
accidents and civil disorders, control of traffic, and general
enforcement of this Code and applicable statutory laws.
Subd. 2 . Chief of Police. The Police Department is under
the supervision and direction of a Chief of Police, who will
report directly to the Manager. In addition to supervising
the department, the Chief's responsibilities and duties will
include but not be limited to the following:
(a) Control and responsibility for all police equipment;
including but not limited to its use, care, maintenance, and
condition.
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(b) Maintenance of a complete record of such statistics and
other information as will enable the Chief to make a written
monthly activities report to the Council and such other
reports as required by the Manager, by the Council,, and by
law.
(c) Preparation of a report, to be made annually to the
Council at its first meeting in September of each year, with
respect to the condition of equipment and the needs of the
Police Department.
(d) Preparation of recommendations to the Manager for such
rules and regulations for the operation of the Police
Department as the Chief deems desirable to promote effective,
efficient and economical service.
(e) Responsibility for the proper training and disciplineof
the members of the Police Department.
(f) Preparation of an annual written evaluation of the
performance of each member of the Police Department.
Subd. 3 . 'Employees of the Police Department. The Police
Department will be staffed by such assistant supervisory
employees, deputy assistant supervisory employees, officers,
patrol officers, and other full-time employees as are deemed
necessary by the Manager consistent with the budgetary
allowances approved by the Council.
315. 05 Fire Department.
Subd. 1. Responsibilities. The Fire Department will be
responsible for fire safety and fire protection for the City
in accordance with the Constitutions and laws of the United
States and the State of Minnesota, and this Code and other
official acts of the City.
. Subd. 2 . fire Chief. The Fire Department will be under the
supervision and direction of the Fire Chief, who will report
directly to the Manager. In addition to supervising the
department, the Chief 's responsibilities and duties will
include but not be limited to the same responsibilities and
duties as set forth in Section 315. 04 , Subd. 2 as they relate
to the Fire Department.
Subd. 3 . 'Employees of the Fire DeRartment. T h e F i r e
Department will-be staffed by assistant supervisory employees,
deputy assistant supervisory employees, firefighters, and
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other full-time and part-time employees as are deemed
necessary by the Manager consistent with the budgetary
allowances approved by the Council.
Subd. 4 . 'Part-Time Employees. The complement of full-time
firefighters shall be supplemented by a part-time force of
firefighters, all of whom will be responsible to the Fire
Chief, subject to the Chief ' s supervision and subject to
departmental rules and regulations. This part-time force of
firefighters will be integrated into the regular force of
firefighters so that every shift of full-time firefighters
will be supplemented by part-time firefighters.
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