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HomeMy WebLinkAboutCC WORKSESSION 04022002 Meeting Sheet IIIIII VIII VIII VIII VIII VIII IIII IIII 102961 Box: 29 Folder: CC PACKETS 2001-2004 Document: CC WORKSESSION 04022002 1 MEMORANDUM DATE: March 27, 2002 TO: Mayor and Councilmembers FROM: Michael Mornson, City Manager SUBJECT: KRAUSE ANDERSON CONSTRUCTION MANAGEMENT FIRM Attached is information the City requested from Krause Anderson, construction management firm. This firm has worked with several suburbs on developing fire stations and other public buildings. Joel Hewitt has worked with them in Maplewood. We asked them to come to tonight's Work Session for two purposes. First is to explain the construction management process to the Council. Second is to review several options with the Council on the construction and/or renovation of a fire station and public works building. We have not hired this firm. All work provided to date is at no cost to the City. We ask them to assist us with the possible estimate to co-locate the fire station and public works with $2.3 million pricing. After their presentation to the Council, I would ask the Council to ask questions of Krause Anderson or any of the staff present. We would dismiss Krause Anderson and move on to the next agenda item. I would recommend that we revisit agenda items 1 and 2 as to how we plan to proceed when we review our goals towards the end of the meeting. 2 KRAUS-ANDERSON®CONSTRUCTION COMPANY CONTRACTORS & CONSTRUCTION MANAGERS March 27,2002 Mr.Michael J:Mornson Saint Anthony Village 3301 Silver Lake Road St.Anthony,MN 55418-1699 RE: New Fire Station and Public Works Facility Dear Mr. Mornson: It has been a pleasure for Jon Kuenstling and myself to meet with you and other staff recently to learn about the projects being contemplated by the City of St.Anthony. It is our feeling that the City of St. Anthony would get their greatest value by having Kraus-Anderson Construction Company provide Construction Management services for your proposed Fire Station and Public Works projects. Our Construction Management services are comprehensive in that we will assist you not only in the initial study phase of planning and budgeting the project,but also in hiring an architect to provide design services for your project. In addition, our pre-construction services will include project communication, scheduling, cost estimating, value engineering and ultimately the bid and award of the work to trade contractors. Once the project is under construction, our Construction Management services will include full-time site supervision as well as project management of the contractor work. In this way, Kraus-Anderson will provide trade contractors coordination,quality assurance of the work, as well as communicating and administrating the contracts, pay requests and other construction phase items. In the instance that a building project results and Kraus-Anderson is engaged by the City of St Anthony, our fee for these Construction management services would be a lump sum negotiated with the City, based on the actual scope of work of the project. This fee usually ends up in the range of 2% - 3%, depending on the scope and complexity of the building project. We hope this letter summarizes the discussions we have had about Kraus-Anderson's offer to provide the City with comprehensive construction management services, from preliminary through construction. We are excited about the prospect of serving the City of St. Anthony in developing solutions to its facility needs. Should you have any further questions, please do noLhesitate to call me at(763) 786-7711. We look forward to the opportunity to discuss this further in our meeting with the City Council. Very truly yours, KRAUS-ANDERSON CONSTRUCTION COMPANY ST DIVISION ary D.tlenson Vice President GDB/mp Enclosures Midwest Division 8625 Rendova Street, Circle Pines, MN 55014p,�r,\� Phone: (763) 786-7711 Fax: (763) 786-2650 PROJECT: St. Anthony Fire Station & Public Works OPTION 1 LOCATION: St. Anthony, MN SUBJECT: Facilities Alternatives Study DATE: March 27, 2002 Estimated Project Cost Summary Comments Construction Costs Fire Station New Fire Station @ Public Works Site $1,960,000 14,000 sf @ $140.00/sf Site Paving $250,000 Allowance Public Works Addition Heated Storage $290,030 4,460 sf @ $65.00/sf Refurbish existing public works building $400,000 16,000 sf @ $25.00/sf Paving Upgrades $100,000 Allowance Construction Total $3,000,030 A/E Fees & Reimbursables $225,000 7% of Construction Cost Building Permit/Fees/SAC/WAC $50,000 Allowance Fixtures, Furniture and Equipment $150,000 Allowance Technology- Cabling/Equipment $75,000 Allowance Construction Testing/Soil Testing $35,000 Allowance Owner Costs Administrative Expenses $25,000 Allowance Bond Issuance/Financing $90,000 3% of Construction Cost Police Firing Range $0 Not Included Site Acquisition $0 Existing Contingency $150,000 '5% of Construction Cost Total Project Cost $3,800,030 KRAUS-ANDERSON® CONSTRUCTION COMPANY CONTRACTORS&CONSTRUCTION MANAGERS PROJECT: St. Anthony Fire Station & Public Works OPTION 2 LOCATION: St. Anthony, MN SUBJECT: Facilities.Alternatives Study DATE: March 27, 2002 Estimated Project Cost Summary Comments Construction Costs Fire Station New Fire Station @ Public Works Site $1,960,000 14,000 sf @ $140.00/sf Site Paving $250,000 Allowance Public Works Addition - Heated Storage $1,004,900 15,460 sf @ $65.00/sf Refurbish existing public works building $400,000 16,000 sf @ $25.00/sf Paving Upgrades $150,000 Allowance Construction Total $3,764,900 A/E Fees & Reimbursables $270,000 7%of Construction Cost Building Permit/Fees/SAC/WAC $75,000 Allowance Fixtures, Furniture and.Equipment $150,000 Allowance Technology- Cabling/Equipment $75,000 Allowance Construction Testing/Soil Testing $40,000 Allowance Owner Costs Administrative Expenses $25,000 Allowance Bond Issuance/Financing $113,000 3% of Construction Cost Police Firing Range $0 Not Included Site Acquisition $0 Existing Contingency $200,000 5% of Construction Cost Total Project Cost $4,712,900 KRAUS ANDERSON® CONSTRUCTION COMPANY CONTRACTORS &CONSTRUCTION MANAGERS PROJECT: St. Anthony Fire Station & Public Works OPTION 3 LOCATION: St. Anthony, MN SUBJECT: Facilities Alternatives Study DATE: March 27, 2002 Estimated Project Cost Summary Comments Construction Costs Fire Station Fire Station @ Existing City Hall Site $1,120,000 8,000 sf @ $140.00/sf Relocation of City Hall Offices $0 Not Included Remodel existing office space $150,000 6,000 sf @ $25.00 Site Development/Paving $175,000 Allowance Public Works Addition - Heated Storage $1,004,900 15,460 sf @ $65.00/sf Refurbish existing public works building $400,000 16,000 sf @ $25.00/sf Paving Upgrades $150,000 Allowance Construction Total $2,999,900 A/E Fees & Reimbursables $225,000 7% of Construction Cost Building Permit/Fees/SAC/WAC $50,000 Allowance Fixtures, Furniture and Equipment $150,000 Allowance Technology- Cabling/Equipment $75,000 Allowance Construction Testing/Soil Testing $35,000 Allowance Owner Costs Administrative Expenses $25,000 Allowance Bond Issuance/Financing $90,000 3%of Construction Cost Police Firing Range $0 Not Included Site Acquisition $0 Existing Contingency $150,000 5% of Construction Cost Total Project Cost $3,799,900 KRAUS-ANDERSON® CONSTRUCTION COMPANY CONTRACTORS & CONSTRUCTION MANAGERS PROJECT: St. Anthony Fire Station & Public Works OPTION 4 LOCATION: St. Anthony, MN SUBJECT: Facilities Alternatives Study DATE: March 27, 2002 Estimated Project Cost Summary Comments Construction Costs Fire Station New Fire Station @ Unspecified Site $1,960,000 14,000 sf @ $140.00/sf Site Paving $250,000 Allowance Public Works See Option 5 $0 Construction Total $2,210,000 A/E Fees & Reimbursables $155,000 7%of Construction Cost Building Permit/Fees/SAC/WAC $45,000 Allowance Fixtures, Furniture and Equipment $150,000 Allowance Technology.- Cabling/Equipment $75,000 Allowance Construction Testing/Soil Testing $35,000 Allowance Owner Costs Administrative Expenses $25,000 Allowance Bond Issuance/Financing $70,000 3% of Construction Cost Police Firing Range $0 Not Included Site Acquisition $0 Unspecified Contingency $115,000 5%of Construction Cost Total Project Cost $2,880,000 KRAUS ANDERSON® CONSTRUCTION COMPANY CONTRACTORS&CONSTRUCTION MANAGERS PROJECT: St. Anthony Fire Station & Public Works OPTION 5 LOCATION: St. Anthony, MN SUBJECT: Facilities Alternatives Study DATE: March 27, 2002 Estimated Project Cost Summary Comments Construction Costs . Fire Station See Option 4 $0 Public Works Addition - Heated Storage $1,950,000 30,000 sf @ $65.00/sf Refurbish existing public works building $400,000 16,000 sf @ $25.00/sf Site & Paving Upgrades $300,000 Allowance Construction Total $2,650,000 A/E Fees & Reimbursables $190,000 7% of Construction Cost Building Permit/Fees/SAC/WAC $50,000 Allowance Fixtures, Furniture and Equipment $150,000 Allowance Technology- Cabling/Equipment $75,000 Allowance Construction Testing/Soil Testing $40,000 Allowance Owner Costs Administrative Expenses $25,000 Allowance Bond Issuance/Financing $80,000 3% of Construction Cost Police Firing Range $0 Not Included Site Acquisition $0 Existing Contingency $150,000 5%of Construction Cost Total Project Cost $3,410,000 VF2 VIA KRAUS-ANDERSON® CONSTRUCTION COMPANY CONTRACTORS &CONSTRUCTION MANAGERS To: Mr. Michael Mornson, City Manager From: Michael L. Larson, Liquor Operations Manager Subject: Preliminary Liquor Store Report Date: 3/25/02 Mr. Mornson, We are researching costs associated with the construction of a new Off-Sale Liquor Store to replace our existing .Off-Sale Store#1. The City of North Branch, Dougherty & Company and the Hennepin County Assessor provided the figures used forconstruction costs. Dougherty & Company provided the annual payment figures, and the costs associated with issuing a revenue bond. Dougherty & Company was used for the financing of Off-Sale Store #2. Traffic counts were provided by Hennepin County. We are using traffic counts for potential yearly sales figures that the new store may generate. Based on our research, the cost to construct a 9,000 square foot store would be approximately $900,000 to $1,100,000. This represents construction costs, interior fixtures and refrigeration. The cost does not include demolition of the current store or the Stonehouse Bar& Grill. We also assumed that there would be no land costs associated with this project. John MacDonald of Dougherty & Company provided an annual repayment figure of$100,000 to $120,000 per year based on a 20-year loan at today's prevailing interest rates. Traffic count research shows that Highway 88 experiences approximately 15,900 vehicles,per day at our intersection. Traffic counts on Southbound Silver Lake Road at 37th Avenue are 10,400 vehicles per day. Using strictly traffic counts for very preliminary sales figures, the new Off-Sale Store#1 has the potential to generate $3,100,000 per year, an increase of$1,000,000 per year over our current location. We are currently researching other methods for determining potential yearly sales figures. I will provide-you with those figures and methodology when completed. There are many cities currently constructing new Off-Sale Liquor Stores. I am monitoring their progress and I will update you on any new information when it becomes available. PRELIMINARY REDEVELOPMENT AGREEMENT THIS AGREEMENT,made and entered into as of the day of , 2002,by and between THE CITY OF ST.ANTHONY VILLAGE, MINNESOTA,a Minnesota public body corporate and politic,(ACity@),and PRATT CONSTRUCTION,INC.; DOMINIUM,INC.;JOHN G..ORDWAY (Joint and Severably)(ARedeveloper@) BACKGROUND The purpose of this Agreement is to set forth the understanding between the parties with respect to the redevelopment of portions of the area generally described as the St. Anthony Village Apache Plaza Redevelopment Area(the ARedevelopment Property@)and shown in Exhibit A. BASIC TERMS AND CONDITIONS The following is a list of the terms and conditions under which the Redeveloper will proceed on an exclusive basis for the term of this agreement to structure and develop with the City a definitive Redevelopment Agreement for the Project and is intended to define the responsibilities and roles of the respective participants regarding the proposed redevelopment of the Project. 1. Redevelopment Property. The properties proposed to be redeveloped are the properties set forth in Exhibit A and which are commonly referred to as the Apache Plaza Redevelopment Area Redevelopment site,as more fully described in the legal descriptions set forth in Exhibit B hereto(the Aside@). The Redevelopment Property equals 36 acres (plus/minus), of land together with all improvements and structures located on the land and easements and rights benefiting or appurtenant to the land. The exact dimensions and square footage of the project shall be determined by survey. The parties agree that the Site may be enlarged to include other lands at the mutual agreement of the parties. 2. Undertakinp,and Exclusive Rights. In consideration of the time, effort and expenses to be incurred by the Redeveloper in pursuing the undertakings set forth herein and in further consideration of the amount of$50,000 paid to the City,the receipt of which is hereby acknowledged,the City hereby agrees that for the term of this agreement it will not: (i) provide or enter into an agreement for provision of financial assistance to any third party in connection with any proposed development within the area covered by this agreement;and(ii)condemn or agree to proceed with the condemnation of any property within such area to assist or facilitate development within such area by a third party. During such period the Redeveloper shall have the exclusive right to make a specific proposal and negotiate the terms of a Redevelopment Agreement for the Redevelopment Property. Said exclusive rights shall continue, unless earlier terminated as provided herein,for a period of six(6)months from the date hereof,or until such later date as the parties may mutually agree. The above described fee is to be applied to payment of the Redeveloper=s obligation contained in Section 11;and any unused portion will be refunded to the Redeveloper upon termination of this Agreement. The City has no obligation hereunder to enter into any Redevelopment Agreement,in any form and the Redeveloper acknowledges that the city has not made any commitments in that regard. 3. The Project. The Project will consist of the redevelopment of the project area and may include,but not be limited to:the development of housing units,which may include the development Page 1 .l® of rental and for sale multi-family housing(condominiums/townhomes)and commercial space to be used for retail and service type uses. 4. Public Assistance. In order to achieve the foregoing multi-use redevelopment, it anticipated that a definitive Redevelopment Agreement,if any,will contain provisions addressing a variety of forms of public assistance, .which may be necessary in order to accomplish the redevelopment. No commitment is presently being made to provide any form of public assistance, and the Redeveloper acknowledges that the City has not made any representations that any assistance will be available. Examples of public assistance that may ultimately be agreed upon, include,but are not limited to,the following: a. Site Assembly. The City will consider acquisition of some or all of the Redevelopment Property based upon terms and conditions contained in the redevelopment contract. Acquisition may be through negotiated purchase, or condemnation or a combination. Acquisition by the City shall be considered only after the Redeveloper has demonstrated good faith efforts to purchase the property, and these efforts have been unsuccessful. b. Tax Increment Financing. The City may be asked to establish a tax increment financing district to support the Redevelopment Project;and agrees to give due consideration to any such request. 5. Redeveloper--s Proposed Use, Minimum Improvements. The minimum improvements will be made pursuant to plans which are acceptable to and approved by the City as part of the redevelopment contract. 6. Ownership. It is expected that any final redevelopment proposal will provide that the Project(assuming that rental housing is approved by the City)will be owned by the Redeveloper or its assignees, and that certain condominiums,town, or single family will be sold by the Redeveloper or its assignee to others. 7. Preliminary Development Activities. The Redeveloper's obligation during the preliminary development agreement period shall include but not be limited to the following: a. Preparation of a preliminary site plan to include location of buildings,description of buildings,landscaping and expected improvements. b. Preparation of a final development agreement to address items included in Section 8. c. Preliminary financial pro forma. d. Estimated preliminary schedule for redevelopment including land assembly, demolition, regulatory approvals and construction. Page 2 8. Contingencies. It is expected that any redevelopment contract will address the following items,which the parties acknowledge may be material to the Project: a. Creation of a tax increment financing district,and determination of the portion of tax increment,which will be made available to the Redeveloper; b. The acquisition of all or part of the Redevelopment Property by direct purchase or condemnation, on such terms and conditions acceptable to the City and as determined by the City in its sole and absolute discretion. c. Acceptance by the Redeveloper of a Phase I and, if requested, Phase II environmental assessment and all other environmental and wetland reports and surveys certified to the Redeveloper and its lender,deemed necessary by the City and the Redeveloper for all of the property located within the Project,which reports and surveys must be satisfactory to the City and the Redeveloper; d. The City and the Redeveloper have obtained all necessary approvals for the Project from any participating governmental City including but not limited to any necessary watershed district; e. All zoning modifications, rezoning approvals and conditional use permits necessary to allow the Project to move forward have been granted; f. The title commitment for the Redevelopment Property shall have been found acceptable to the Redeveloper in its sole discretion; g. Testing results are satisfactory to the Redeveloper including,but not limited to, soils,well,engineering,hazardous waste,and environmental reviews; h. Financing acceptable to the Redeveloper; L The City agrees to cooperate with the Redeveloper=s lender and agrees to execute any and all reasonable documents including typical subordination documents with respect to said lenders or any replacement lenders,provided that the City may refuse to enter into any such documents if it, in its reasonable discretion determines that to do so would create an unreasonable risk to it,jeopardize any of its security,or make it less likely that the Project would be developed as contemplated. j. The City agrees to cooperate with Redeveloper's effort to obtain assistance from appropriate State and Federal agencies to the extent that the assistance provided is consistent with the approved plans. 9. Termination. This agreement may be terminated prior to its expiration by the City as to all or a portion of the Redevelopment Property upon the giving of written notice to the Redeveloper that the Redeveloper is not diligently pursuing the redevelopment of the portions of the Redevelopment Property.The Redeveloper shall have a reasonable time,but in no event less than 30 days to affect a cure of such default, or to demonstrate that it is Page 3 12 diligently pursuing such cure. The City may also terminate this agreement for the failure of the Redeveloper to make any payment due in accordance with Paragraph 11 below. 10. Legislative Judement. The Redeveloper understands that many of the actions which the City may be called upon to take require its reasonable discretion, and in some instances, its legislative judgment. Such actions may only be made following established procedures,and'the City cannot agree, in advance,to any specific.decision in such matters. 11. Consultants to be retained. The City intends to retain the services of Dahlgren, Shardlow and Uban (DSU); Dorsey and Whitney, LLP and Ehlers & Associates,Inc.upon the execution of this agreement. DSU is being retained to assist with site planning, coordinate city review and approval process. Dorsey and Whitney is being retained to assist with legal matter pertaining to redevelopment financing and establishment of tax increment financing district. Ehlers&Associates, Inc. is being retained to assist the City in the technical matters such as project management,financial feasibility, district creation, certification and sizing, tax increment calculations, Abut-for@ analysis,and other factors pertaining to any claim for economic assistance. The Redeveloper agrees that it will be responsible for reimbursing the City for fees and expenses paid by the City to such consultant, which directly relate to the Project,-and will do so within 3o days following receipt of any request to do so. 12. Notices. All communications shall be directed to the Redeveloper at: Pratt Construction, Inc. Dominium, Inc. John G. Ordway 3500 Willow Lake Blvd. Suite 100 St. Paul, MN 55110 All communications shall be directed to the City at: City of St.Anthony Village City Hall 3301 Silver Lake Road NE St.Anthony Village 554i8 IN TESTIMONY WHEREOF,the parties hereto have set their hands as of the date and year first above written. PRATT CONSTRUCTION, INC. THE CITY OF ST. ANTHONY VILLAGE DOMINIUM, INC. JOHN G. ORDWAY Page 4 13 By: By: Its: City Manager Its February 14,2002 Ehlers&Associates, Inc. Page 5 StAomow Mao Co M t coot" 14 3404 Saver Lake Road N.E.♦SLAnd"YiRage Mhiesota 55418-1605 Home Phone 61278&7664♦ Emaa fish37Qvisi.com March 23,2002 Mr. Michael Mornson St.Anthony Village Offices 3301 Silver Lake Road N.E. St.Anthony, MN 55418 Dear Mr. Mornson, During a telephone conversation last week Randy Hodson mentioned he had spoken with you regarding City support for the St.Anthony Village Community Concerts. Randy said you were concerned about the payback to the community from the program. Enclosed is a summary of the project. Please take the time to read it and gain the understanding of how we got started ,what has been accomplished and what is to come. The mission of the Community Concert Association is to offer every man, woman and child in this community the opportunity to experience the magic of live performance by bringing artists and audiences together. Four times a year the Community concerts will bring the finest performing artists to St. Anthony. We will transform the St. Anthony High School Auditorium into Carnegie Hall. You never really know the extent of influence these concerts will have on our audience. Perhaps a young person in our audience will become a featured artist on tour? The Community Concert Series will directly involve the 40 developmental assets. . . . . . . . . . .Support: These are intergenerational concerts. Persons of all ages, gender and nationalities are encouraged to attend. The young people will benefit from meeting others from the entire St.Anthony community as well as communities surrounding us. The experience of meeting and knowing others will enlarge their world and give them the opportunity to learn of the cultures and environment that they are part of. The more contact we have with everyone the more secure we become with the changes in our lives. The evening concert artists give outreach programs for the students at no cost to the community. They meet with the students(ages decided by the schools) to encourage their involvement with music. Materials to be used in the class room are provided. The concert is presented for the students so that they have a better understanding of music and especially where they can apply this to their own lives. Being able to hear Good Music at a Good Price just might be what turns on the light in children's minds. The volunteers who help with the matinee may or not be persons that the students are aquainted with. This will give the opportunity to meet other persons who care about the subject matter as well as making sure they have the chance to learn and understand more about. a new field. . . . . . . . . . .Empowerment: As mentioned above. The more you know ,about your community and the people living there the more you feel safe. . . . . . . . . . .Time: Family time is very important. The concerts are appropriate for all ages. The tickets are prices for adults, students and family tickets( price equals 2 adults and 2 student tickets) .The goal is to get families involved! There is the possibility to work with the schools for class credit to be given for attendance at the concert. When the concerts are decided for a season there can be coordination between the music taught in school and the music being performed. . . . . . . . . . .Positive Identity: Music gives purpose to the lives of all people. Students who have the opportunity to hear good music will have the memories for a lifetime. It may be a new experience or it may be they will come to realize they have been given a gift of music and make it their life. We are completely non-profit. We are requesting support' to help make Good Music at a Good Price a reality in our community. Thank You, George and Mary Rockwood 16 NARRATIVE I.ARTISTIC QUALITY The mission of the Community Concerts is to offer every man,woman and child in this community the opportunity to experience the magic of live performance by bringing artists and audience together. Four times a series the Community Concerts will bring the finest performing artists to St.Anthony Village. We will transform the.O.D.Tingum auditorium into Camegie Hall. You never know the extent of influence these concerts will have on our audience. Perhaps a young person in our audience will become a featured artist on tour? September 26,2002 Alborada Alborada, taken from the Spanish word for"early light of the morning" is comprised entirely of members of the Batista family, which has repeatedly entertained audiences worldwide with their unique blend of authentic Andean music,classical arrangements,and popular tunes. A typical performance combines the traditional and the modern, a diverse selection of Andean music plus an exciting international repertoire with music based on folkloric tradition from many countries, including Bolivia,Peru,Paraguay,Colombia, Chile and Mexico,as well as some surprises. Over 30 different instruments-stnngs,winds& percussion-are played in the performance. Alborada will provide a free matinee program for the students. January 4,2003-Common Ground-12 Dancer Revue Common Ground premiered in 1998 and has since proved to be one of the most popular dance attractions in recent years. An ensemble of world champion step-dancers, country cloggers and quick footed tap dancers. Common Ground seamlessly integrates the varying styles of American dance spawned by the Irish, creating a high-octane,crowd pleasing production."Suberb"Guaranteed to set your feet to tappin' and your hands clappin'." "Indelible, lasting impressions of "Bring in Da Noise"and "Riverdance..........This is a Major Event!" March 16,2003- Alison England-Soprano What do you get when you cross an award -winning classical voice, a musical theatre soul and infectious sense of humor? Alison England in"Opera,Broadway&Beyond."This show blends the Power,Pathos and Passion of Opera, Broadway and Pop's best, with the hilarious reflections of one artist's journey through life. Alison England has been described as a"powerful singer,with chilling,velvety operatic voice." She has performed with, among others,Florida Grand Opera,Seattle Opera,Kansas City Lyric Opera,the Los Angeles Philharmonic, St Louis Symphony and the Honolulu Symphony.She has been invited to appear at major concert halls in the U.S., including the Dorothy Chandler Pavilion in Los Angeles, Kennedy Center, Avery Fisher Hall,Pasadena's Ambassador Auditorium, the Orange County Center for the performing Arts, and Radio City Music Hall. Complete with arias,show tunes, comedy and more. Alison England's"Opera,Broadway& Beyond"is a sure entertain. April 5,2003-Hot Club USA Four-piece jazz ensemble. The all string jazz ensemble echos the glories of the past while remaining current in style and substance. Taking their cue from the famous Stephan Grapelli-Django Reinhardt Hot Club Quintet of 1930s Paris,the groups infectious sound and driving rhythm has made them a favorite at jazz festivals and clubs in the U.S.,Europe and Japan. Frank Vignola is a master of the quitar and Federico Britos began playing the violin at age five and went on to perform as principal chair, soloist, and ultimately concertmaster with some of the great symphony orchestras of Uruguay,Venezuela,Peru, and Cuba. 17 II .ABILITY Community concerts started in the 1920' s. Instead of struggling to make up deficits after the fact, the money is raised first and then the artists are hired. The plan works ! Thirty-five per-cent of the cost of our, first series came from the sale , of series tickets. Fifty per-cent of the series tickets sold where family tickets. A family ticket includes two adults and two children. People are willing to spend a modest sum in advance for a season of four concerts. People are invited to attend the concerts by people they know. People from their neighborhood, church or their children' s school . The concerts are of the highest quality, a vital mix of major stars and performers still on their way to prominence. A.C.T. I.O.N (Adults and Children together in our neighborhood) is an organization working to make our community a better place. In the spring of 1999 they sponsored an Intergenerational Dialogue. A group of over 80 people met for a day to discover what our community needed to provide to make a positive impact on the relationship of AU people of all ages. At the end of the session a list was compiled of the suggestions made. Music was on the list. The history of the community performing arts has been limited to school related activites. The idea of Community Concerts came forth and with the encouragement of the community has become a reality. Attendance at the concerts has represented all genders, ages and nationalities and numbered in the hundreds. When the auditorium was not available for the Chinese Golden Dragon Acrobats the Superindentant of schools was contacted to find us space. The great performance in the gymnasium was the high light of the year.The St.Anthony Bulletin gave the event front page coverage including pictures. Accomplishments: 1.Developed a working board of volunteers. 2 .By-laws written. 3.Not for profit and 501 (C) 3 status. 4 .Active Bank Account. 5.Promotional support from city, community, public officials,newspapers, cable TV and schools. . 6. Obtained a CPA for audits, taxes and advice. 7 . Financial assistance from:Tri-city American Legion. . .A.C.T. I .O.N. . .Sports Boosters. . .Community Members. . .Kiwanis . . .City of St.Anthony. . .Washburn McReavy. . .MRAC. . .Target. . .Community Business. 8 . 250 paid members of the St.Anthony Community Concert Association. 9.GOALS: A.At least 20% increase in membership per year B.No increase in ticket prices. C.Get more and more volunteers involved. The board and volunteers, that are a representative sample of the community, research the availability of superior presenters throughout the world. Trawick Community Concerts, New York, New York provide the results of the search for talent, representative ,Ellin Lindee, and printed information. The Community Concerts committee selects the presenters on the basis of subject matter, affordability, and availability. GOOD MUSIC AT A GOOD PRICE is our motto. The cost of the four concert series is adult/$40;student/$20; family/$100.Single tickets are available for each concert for $20.The concerts are scheduled for September, January,March and April. All facilities are ADA certified and wheelchair accessible. Areas are reserved for special needs persons. Program information is available through Community Services publications that are mailed to every resident in the community and also appears on CTV Channel 15,School District cable access, community Newspapers and presentation before the City Council, School Board, and community service organizations. Meetings are scheduled with the mayor,Randy Hodson, and the superintendent of schools Dr.Robert Duncan. 05/02 08/02 09/02 01/03 03/03 Receive Mail out Concert Common Concert orders tickets Assignments Ground Assignments Alborada Evaluation Alison England Select next Series . 04/03 05/03 Hot Club USA Receive Evaluation orders Evaluation will be completed twice a series by the Board, volunteers and community members meeting after the second and the fourth event to discuss the pros and cons of the series. All suggestions will be followed up and implemented where possible. III .Community Need/Support St.Anthony Village is a first-ring suburb located just east of northeast Minneapolis, straddling the border of Hennepin and Ramsey Counties. It is a small city of 2.35square miles, surrounded by larger ones. Roseville lies directly to the east, New Brighton to the northeast, and Columbia Heights to the northwest. No major highways cross the City, except for Trunk Hwy 36, which cuts across the southeast corner. The community is going through population shifts as the "first generation" of homeowners are aging and choosing to remain in the City but are moving to townhouses, condominiums and apartments. The single-family homes are now occupied by a new generation of young adults starting new families. Female headed single parent homes 19 have increased. There is a decline in income due to the population aging, since seniors are frequently on fixed incomes. Many members of the community no longer have their own transportation. A committee is actively collecting the names of the persons needing transportation and matching them with the persons willing to provide transportation. Since this is neighbors helping neighbors there will be no costs involved. The excitement from the first series is creating much encouragement for others in the community to become involved. The purchase of. a series ticket gives the advantage of the best price for each concert, membership in the St.Anthony Community Concerts and advance knowledge of concert information. In-kind support by printed word has been given by The St.Anthony Bulletin. The Northeastern Newspaper, The Focus Newspaper, Community Services, and the City of St. Anthony. Articles and pictures appeared in their publications. CTV Channel 15 presented two one hour shows using videos information and community residents. Attorney, Tom Breaver, provided legal help to obtain not-for-profit and 501 (C) 3 status at no cost to the organization. Charles Hockert, CPA, advises on all financial and tax matters. Ellin Lindee is the advisor on presenters and concert series organization and carryout. Donation support of the concerts was given by community members and organizations, local and metro business, government and friends. IV. Diversity The performers provide classical and popular music from around the world. They perform using 30 different instruments-winds, strings & percussion, by their feet in step-dance, country clogging and quick tap and by voice, musical theatre and infectious humor.They go from current to the Hot Club Quintet of the 1930' s Paris. Among the population 25+, 87% are high school graduates and 310 have a bachelor' s degree or higher. St.Anthony retains a high jobs-to-residents ratio: 85 jobs per 100 "working age" residents while Columbia Heights has fewer jobs, but Roseville has one and a .half jobs per "working age" resident. Demographics: Population 325, 178: White75% Blackl3% Hispanic nic 3% Other 20 Average Income $53, 717 Above Poverty 84% Below Poverty-16% Male 49% Female 51% Married 62% Male Heads 6% Female Heads 32% Aga 0-17 22% 18-34 28% 35-64 36% 65+ 14% The committee members are a diverse group of wonderful men and women,young and younger, single, married, long term and short term residence of the St.Anthony and surrounding communities. 2® V. Artistic Challenge The St.Anthony Village Concerts will give the artists and the audience appreciation of GOOD MUSIC AT A GOOD PRICE from far and near, relieve stress, provide COb247TNITY SUPPORT, ,QUALITY FAMILY TIME,POSITIVE IDENTITY and give JOY, EXCITEMENT, and WONDER of all things that are possible. The four concert series for 2002-2003 has it all. The Alborada is comprised entirely of members of the Batista Family. The youngest member being just as important to the performance as the oldest. The Andean music from Bolivia, Peru, Paraguay,Colombia, Chile and Mexico. Thirty different instruments and all new and different sounds for our community. Common Ground seamlessly integrates the varying styles of American Dance spawned by the Irish. High -octane and crowd pleasing. The powerful singer with a chilling,velvety operatic voice. Alison England-soprano and Opera,Broadway & Beyond.Classical voice,musical theatre soul and infectious sense - of humor.All string jazz that echoes in the glories of the past while remaining current in style and substance. Taking cues from the famous Stephane Grapelli-Django Reinhardt Hot Club Quintet of 1930s Paris. The selection of our series was based on CObIlKUNITY GROWTH, VARIETY, AVAILABILITY AND BUDGET.The goal of- community concerts is to expose the members to as wide a variety of Arts Performances as possible. Beauty and enjoyment is in the mind of the beholder. Our goal is to light up the minds. All of the performers are International and have sha're'd their talents with a wide variety of audiences. Experience and training provide the tools they need to present their talents in the most positive manner.Alborada will provide a special student program at no cost. VI . Access All concerts are presented in certified' ADA facilities and are wheelchair accessable. Transportation is available at no cost and volunteers are present to help physically challenged persons to get to the especially reserved areas for these special people. Tickets are very reasonable, donated tickets are made available for the very needed, presenters are from all cultures and the board welcomes all persons to become members. The membership cost is the purchase of a series ticket to the St .Anthony Community Concerts. 21 ORGANIZATIONAL INCOME-AND-EXPENSE STATEMENT Arts groups provide actual income and expenses for your most recently completed 12 month fiscal year. Non-arts groups provide only actual income and expenses from arts programming in your most recently completed 12-month year. Financial statement for the fiscal year 01-01-01 to 12-31-01 INCOME EXPENSES Support(Contributors) Amount Amount Individual contributors 250 VA Aides 300 Foundations/Corporations 10358 Government grants 2000 Other Artistic 18000 Supplies 551 Printing/copy 175 Revenue Postage/mail 300 Earned Income Ticket Sales 7225 Equipment 578 Advertising 288 Other Carry over from introductory concert 859 TOTAL, INCOME $20692 TOTAL EXPENSES $20192 Income-expense $500 - 22 PROJECT BUDGET/INCOME Estimated Income Amount Explanatory Notes 1. Grants/contributions a. Individual 0.00 b. Foundation/Corporations $2000.00 number of c. Government 0.00 d. Other Carry over $500.00 from first concert they plan Subtotal Grants/Contributions $2500.00 2. Earned income a.Sales 0.00 b.Admissions Adults (150@$40) $6000.00 Student (10) @$20) 200.00 Family(30@$100) 3000.00 (4 people) Subtotal earned income $9200.00 3. Add subtotals for parts 162 $11700.00 4 . Total in-kind 00.00 5. MRAC request 8000.00 6. Total Income Lines 3,465 $19700.00 23 PROJECT BUDGET/EXPENSES Estimated Expenses Cash In-kind Notes 1.Personnal. a.Artistic Alborada $2750. 00 Common Ground $6000. 00 Alison England $3000. 00 Hot Club USA $3750.00 b.Administrative/other 0. 00 c.Employee benefits/payroll 0. 00 taxes 2.Supplies Materials from Community $600. 00 Concerts New York,NY Subscriber cards,Tickets, Reminder Strips, Posters, Brochures 3.Printing & postage $1000.00 Brochures,tickets,programs 4.Space & equipment rental $2000. 00 5.Transportation 0.00 6.ADA-related costs 0.00 7.Other Presenters Receptions 200. 00 Advertising 500. 00 Piano Tuning300. 00 Stagehands 500. 00 . Music Licensing 500. 00 Misc. 600. 00 8.SUBTOTAL A,$19700,00 B. 0. 00 9.TOTAL EXPENSES $19700.00 24 Personnel Alborada,a five member musical group led by Milo Batista,has entertained audiences worldwide with their unique blend of authentic Andean music.The band is comprised entirely of members of the Mr.Batista's family-his wife Lordes, son Paul,daughter Jhoanna,and nephew Jose Serrano.Two years ago,the Batistas, natives of Ciudad Obregon, Sonora,Mexico, began a new venture, fulfilling Mr. Batista's long-time dream of performing the folk music of Central and South America with his family. An outstanding composer and musician,Mr.Batista leads his family through a diverse selection of traditional Andean music plus an exciting international repertoire. His background includes a lifetime career as a teacher of traditional music and instruments as well as the European classics. He is a virtuoso on the Andean flutes and has mastered many folk instruments and styles. Mr.Batista has performed at Lincoln Center,Camegie Hall and many noted halls and theaters throughout the Americas. His work has been stimulated by his travels and by his experiences collecting original folk tunes throughout Latin America, a process which has enhanced his appreciation of diverse regional styles. His professional goal is to keep alive the music of the Andean culture,performing it with his family and passing it on from generation to generation. The family's music combines modern and traditional sounds from the Andean culture. They compose and arrange music based upon folkloric tradition from many countries, including Bolivia,Peru,Paraguay, Colombia, Chile and Mexico. Often mistakenly called"Inca music",present day Andean folk music is the product of centuries of cultural and ethnic blending. The wind and percussion instruments indigenous to the Andean world existed in Pre-Colombian America hundreds of years prior to the Incas(c.1200-1500AD). These instruments were played well before the birth of Christ. The highland music of Peru,Bolovia and Ecuador forms the backbone of Andean folk music. Since they had no written language,the Incans recounted events and stories through their music. Andean regions and villages differ widely in terms of instruments,tuning, dance and rhythms. The richness and variety are seemingly without end, but Andean music is today recognized worldwide as an integral element of the beauty of South American Culture. Dancing on Common Ground makes us aware of the roots of two popular American dance forms:tapping and clogging. Poor Irish immigrants flooded urban areas-especially New York City-where they shared neighborhoods with the country's largest population of free African slaves. Tap came out of these lower classes,developed in competitive"battles"on street corners by the two groups. Those Irish who moved to the hill country gave birth to clogging. In both cases, the dance, like the people themselves, were changed forever by the American experience. Rigidity gave way to fluid movement and tradition to youthful American exuberance. Creator/producer/artistic director Lorraine Rennie was a successful marketing executive when she decided to leave the corporate world to start Top Entertainment and Events in Atlanta 13 years ago. Since then Top Entertainment has received acclaim for the quality of its work, including features on CNN,print media and the prestigious"Best Entertainment Production of the"96 Olymic Games"award from the International Special Events Society. This is her fourth theatrical production. Lorraine thanks the parents, who made so many personal sacrifices to further their children's talents, the teachers who molded and shaped that talent and the cast for sharing their gift with all of us. Personnel 25 Alison England A one woman show that blends the power, passion and pizazz of Opera, Broadway and Pop's best with hilarious and poignant recollections of one artist's journey in life and art. Alison England has starred at Lincoln Center, The Kennedy Center, The Dorothy Chandler Pavilion, Ambassador Auditorium and Radio City Music Hall. She.has.sung leading roles with Seattle, Miami, St.Louis, Long Beach and Kansas City Operas and starred in "The Sound of Music", "The King and F' and "Hello Dolly". She has appeared with The Los Angeles Philharmonic, St Louis, Honolulu, Seattle and Redlands Symphonies; concertised across the United States and been featured artist on television, radio and record. Ms. England sings with a lustrous, weighty tone and acts with inventiveness, blithely balancing comedy and pathos. She is a star in interpretation and musical skill. She holds the audience in the palm of her hand. She delights the audience with her singing, personality, infectious and unabashed enthusiasm. Frank Vignola and The Hot Club U.S.A. Born of the unforgettable acoustic chamber jazz sound created in Paris in the 1930's by Gypsy guitarist Django Reinhardt and his venerable partner violinist Stephane Grappelly, Frank Vignola and The Hot Club U.S.A celebrate the music of these two legendary artists in an original tribute to "Le Jazz Hot". First formed in 1997 as an outgrowth of a concept in Florida Called "Jazz In Paris", the Hot Club U.S.A. has gone on to tour extensively in the U.S. and Europe. At the age of 34, Frank Vignola is widely considered to be among the top rank of jazz guitarists today. Born in Long Island, New York he began playing the guitar at the age of five. While still in his teens, he experienced the most effective music education possible- right on the bandstand as a working musician. He performed throughout the world with artists Chet Atkins, Les Paul, Woody Allen, Ringo Starr, the Manhattan Transfer, John Lewis and Lionel Hampton. All this time is was the compelling sound of Reinhardt and Grappelly that remained closest to his heart. Vignola is mindful of his French forebears and is not trying to duplicate what came before but rather echo the overall sound while staying true to his modern roots. - Project Personnel 26 George and Mary Rockwood. . . . .Members of the Anoka Community Concerts Association, President and Secretary of the St.Anthony Senior Advisory Council, participant in the Intergenerational Dialogue,member of the NW Quadrant redevelopment committee, community resident for 23 years. Co-founders. of the St .Anthony Village Community Concert Series. Angela Eklund. . . .Long time resident bf the community and very active as a volunteer in the community. Very active ticket seller.Greeter. Dorothy Fleming. . . . Past city council member. Active in fund raising for various organizations. Enjoys publicity and ticket selling. Cindy Ahmann. . .Employed . Very creative in decorations/stage design. Enjoys receptions. Shirley Larson. . .Active as an usher at the Ordway Theater. Spouse of long term high school teacher. Take care of ushers. Phyllis Nesser. . . .Community member. Ticket seller. Marguerite Jolly. . . .Long time resident of the community. Active in community groups. St .Anthony Teacher.. Ticket seller Eleanor Reiner. . . .Long time resident of the community. Active in a variety of organizations. Very dependable member.Tickets. Marilyn Asp. . . Community Member. Transportation arrangements. Carol Jenson. . . .Director of the St.Anthony Community Orchestra. Linda .Gonier. . . .Employed in retail.Transportation. Marion Hildreth. . . .Enjoys receptions. Lives in New Brighton. Kay 'Shortridge. . . . Columbia Heights . Employed as a Fund Raiser for Public Education TV. Create computer forms. Amy Sparks. . . .City council member. Andy Erickson. . . .Music teacher and director of the auditorium. Dennis Cavanaugh. . . .Past Mayor Randy Hodson. . . .Mayor Jim Wilke. . . .Music teacher. Chris Ravadal. . . .Music teacher Pat Minke. . . . Roseville. Cookie baker. Lorraine Haugen . . . . NE Minneapols. Cookie baker. Board of Directors/Advisory Committee 27 President-Mary L.Rockwood. . . .Volunteer Vice-President- Marguerite Jolly. . . .Volunteer Secretary- Cindy Ahmann. . . .Volunteer Treasurer-George Rockwood. . . .Volunteer Amy Sparks. . . . Director of A..C.T . I .O.N. City council member. Liaison between city and community. Randy Hodson. . . .Mayor of St.Anthony. Person who encouraged the development of the Community Concerts . Liaison between city and community. Linda Eichler. . . .Community services employee responsible for space available in the schools . Sally Cain. . . .Community services editor of the Community Education Brochure that is mailed to every household three times a year. Director of senior and youth community activities. Kathy Knapp. . . . Director of Community Services . Judy Monson. . . .City employee responsible for assigning meeting space in the Community Center. Tom Brever,Attorney at Law. . . .Obtained our status of not-for-profit and 501 (C) 3 .. Advisory on legal concerns . Charles Hockert,CPA. . . .Advisory on audits, taxes and financial concerns . Dr.Robert Duncan,Superintendent of schools . . . .Advisory on school .related concerns . Sue Henry, Assistant City Manager. . . .Advisory on demographics of the community. �� th EHLERS Ilia & ASSOCIATES INC STRATEGIC PLANNING TABLE OF CONTENTS Strategic Planning Report............................................................ 1 Feedback/ Connection Chart...................................................... 2 SessionRules................................................................................ 3 Roles and Responsibilities...........................................................4 Environmental Scan Issues.......................................................... 5 2002 City Goals..............................................................:............ 6 InBasket Issues........................................................................... 7 Problem Solving Communications.............................................. 8 Feedback/ Connection Checklist Goals.........................................................................................10-17 Key..........................................,................................................... 18 Evaluation.........................:............................................:............ 19 EHLERS & ASSOCIATES INC O To: Mike Morrison, City Manager From: Jim Prosser W Date: March 25, 2002 Subject: Strategic Planning Report _ Please find attached the 2002 Strategic Plan for St. Anthony Village. This plan was prepared based on the January 24 and 25 Council and Staff retreat. The session materials have been reproduced for this final report. Several key implementation issues include the following: 1. The plan has been prepared based on general Council direction. The implementation program should be reviewed by the City Council and adopted with any required changes. 2. The Council should select the goals to be discussed at quarterly meetings. The Feedback Connection Checklist should be used to verify that the strategic plan is tracking properly. 3. Written quarterly written updates to the plan should be prepared indicating progress on goals. An emphasis should placed on identifying problems with implementation for information or action purposes. 4. It is expected that"course corrections" in the strategic plan will be necessary and should be made as needed. This may mean that issues will be pr.^setl,t:,d outside of the scheduled quarterly updates. 5. An evaluation form has been attached. Ehlers will use the feedback to improve the quality of our services. I look forward to reviewing this report with the City Council. LEADERS IN PUBLIC FINANCE 3060 Centre Pointe Drive Phone: 651-697-8503 Fax: 651-697-8555 Roseville, MN 55113-1105 Email: jim@ehlers-inc.com EHLERS & ASSOCIATES INC ST. ANTHONY VILLAGE Residents/Survey Staff Board /Commissions z U STRATEGIC PROFILE City Vision 0 Values U Mission `7�j�YFT GOALS t� To Achieve Vision W STRATEGIES (OBJECTIVES) w ,To Achieve Goals RESOURCES Required to Implement Strategies (Time, Money and Information) 2 4 'Willa the% EHLERS RS 6 ASSOCIATES INC SESSION RULES PARTICIPANT CONSENSUS I. NON-ATTRIBUTION 2. DON'T GET PERSONAL 3. CONTRIBUTE BUT DON'T DOMINATE 4. NO BAD IDEAS S. THROW THE FLAG 6. UNDERSTAND TO BE UNDERSTOOD 3 '-N thong E H L E R S Ila e 6 ASSOCIATES INC ROLES AND RESPONSIBILITIES ISSUES Issue Recommendation Resident issues • Service request referred to staff with copy/notice to City Manager. • Public encouraged to call council member back if not satisfied. • If not resolved City Manager or council member may . request council discussion. • Consider use of service cards. Forecast issues • Council/staff/commissions are each in unique position to identify issues of potential concern to community. Council • Public perception of council key to identification of leadership community issues and concerns. 4 �"- tnon E H L E R S 6 ASSOCIATES INC ENVIRONMENTAL SCAN ISSUES Departmental issues 1. Potential revenue cuts due to State finance issues. Administration forecast $150,000. 2. Need plan for fire station. 3. Revenue cuts would impact service level for Police. 4. Wine in grocery store legislation could seriously impact revenues. 5. Need to address Stonehouse future. 6. Park construction timing. 7. Need to address DPW building issue. Other issues 1. Aging population 2. Public perception 3f Council 3. Need to continue inclusive public process. 4. School finance impact. 5. Address park committee recommendations. 5 St. Anthony Village 2002 City Goals By Order of Importance Per 01/24/02 Meeting 1. Apache (14) 2. DPW (11) 3. Stone House / Liquor (10) 4. Fire Station (8) 5. Legislative Issues (7) 6. KFS (6) 7. Community Involvement (4) Communication -Customer,Service Website 8. Point of Sale (3) 9. Flood (2) 10. Southwest Quadrant (2) 11. Code Enforcement (0) 12. Infrastructure (0) Sidewalks Streets Lighting Community Center 13. Park Systems — Master Plan (0) 14. Recreational Issues (0) 15. Redevelopment (Mobile Home) (0) 16. Sroqa (0) 17. Transportation Growth (0) 6 �ain tn� E H L E I� ill C� S b ASSOCIATES INC IN BASKET ISSUES Issue Disposition Candle issue To be addressed at 2/12 meeting. potential mediation. Code enforcement Discussed. Council to identify inspection issues as . needed. Competition Discussed Customer service cards . Added to Community Involvement goal Involvement • Included in Community Involvement goal Media support for Apache • To be included in Apache strategies. funding Mediation services • Added to Community Involvement goal Park committee • Letter to be sent to committee. Wait until April finance recommendations review of 2001 year to assess potential fund availability. Review goals report • Staff to prepare quarterly written update. • Council to choose 2-3 goals for work session review. • Staff to identify goals for discussion on an "exception" basis. Share mission statement • Add to website, newsletter, stationary Towing company • Monitor issue Warming house . Addressed in Park System goal Web • Included in Community Involvement goal 7 �n thon H E ilia c�' LE RS b ASSOCIATES INC PROBLEM SOLVING COMMUNICATIONS Sell the Problem _ - • Communicate the implications of not addressing or solving the problem. • If possible forecast the problem well in advance of needing to address problem. • Explain impact of not solving problem as outcome statements and impact on residents and customers. • Develop chronology of communications on important issues. • Develop communications plan to support effort. Sell the Process • Develop a process appropriate to problem(i.e. task force, staff report, commission study,etc.). • Communicate process including opportunity for public involvement. • Establish clear expectations regarding community involvement. • Request options to be evaluated. • Reaffirm problem statement. • Maintain chronology. Sell the Options • Communicate options generated from process. • Develop clear evaluation criteria for option including advantages and disadvantages. • Request feedback on additional options. • Request feedback on evaluation criteria. • Request feedback on evaluation. • Reaffirm problem statement and process. • Maintain chronology. Sell the Selected Option • Communicate selected option. • Communicate basis for selection. • Provide balanced evaluation including disadvantages of option. • Reaffirm problem statement, process and options. • Maintain chronology • Identify next steps for implementation. 8 EHLERS d ASSOCIATES INC Strategic Planning Feedback Connection Checklist Community 1. Have we communicated vision to city? 2. Do we have adequate methods to hear community needs and concerns? Strategic Profile 1. Is this the right vision/value for the City? 2. What happens if we do not achieve this vision? Goals 1. How will these goals help achieve our Vision? 2. Have we explored other goals that may better help achieve our Vision? 3. Have we made an effort to communicate how are goals help achieve our Vision? 4. Have we identified any alternate goals that will help achieve our Vision? 5. Should we adjust our goals due to a change in environment? Strategies (Objectives) 1. Have we selected strategies that will best help achieve our goals? 2. Have we considered alternative strategies? 3. Are we progressing with implementing our strategies? 4. Have we identified any alternate strategies that may help achieve our goals using less or more appropriate resources? 5. Should we adjust our strategies due to lack of resources? Resources 1. Are we dedicating the required resources to implement our strategy? 2. Are there other resources required than.first anticipated? 3. Are there additional resources required than first anticipated? 9 r EHLERS & ASSOCIATES INC GOAL#1 Target Completion Date Redevelop Apache Center Area Property 10/05 STRATEGY#1 Target Completion Date Facilitate redevelopment through developer 10/05 DEFINE GOAL ACCOMPLISHMENT Redevelopment completed for major portion of Apache Mall area TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Compile & execute redevelopment areement EA EA/JG 04/23/02 2500 2. Identify alternate funding sources TG DSU/EA 04/15/03 1500 ? 3. Develop project timeline EA PT 4/23/02- 500 4. Establish TIF District EA JG/PT 6/1/03 5000 5. Assess need for environmental stud WSB DSU/PT 8/1/02 500 6. Identify propertyacquisition strategy PO PT/JG 08/15/02 - 7. Identify phasingoptions PO PT/DSU 08/15/02 - 8. Establish designguidelines'/review/planning process DSU PO 04/15/03 TBD 9. Revise communication. Ian SH PG/JMS/HRA 05/15/02 TBD 10. Establish public participation plan DSU SH/EA/HRA 05/15/02 1 1. Complete development areement EA JG 04/15/03 5000 12. Project oversight HRA Quarterly update St. Anthony Village 2002 Strategic Plan Ehlers&Associates 10 Page.l of 8 EHLERS & ASS OCIATES ' INC GOAL#2 Target Completion Date Develop Public Facilities Plan 4/03 STRATEGY#I Target Completion Date Prepare plan for upgrade or replacement of DPW facility 2/03 DEFINE GOAL ACCOMPLISHMENT DPW building complete TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Review preliminary analysis on bldg needs/o tions MM JH/KA 4/2 CC MTG 2. Develop plan to communicate SH JMS/CC 7/01/02 500 needs/ rocess/o tions/solutions. 3. Select project manager/architect/planning firm to assist CC MM/JH 8/1 CC MTG with preparation of options. 4. Develop process to review options and develop TBD STAFF 10/1/02 500 recommendations. 5. Develop options to address DPW.facility needs. TBD EA/STAFF 10/1/02 - O tions to include cost of financing alternatives. 6. Select options. CC STAFF 1/1/03 CC MTG 7. Determine funding source. CC STAFF/EA 11/01/02 CC MTG 8. Approve plan & specs. CC STAFF 02/01/03 $?/CC MTGCC MTG 9. Award contract for building. CC TBD/STAFF 04/01/03 - St. Anthony Village 2002 Strategic Plan Ehlers&Associates Page 2 of 8 1 1 EHLERS & ASSOCIATES INC GOAL#2 Target Completion Date Develop Public Facilities Plan 2/03 Target Completion STRATEGY #2 Date Prepare plan for SAW replacement 12/02 DEFINE GOAL ACCOMPLISHMENT SAV re lacement\building open for business TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Select contract manager/architect firm to assist with CC MMML/STAFF 8/01/02 CC MTG design. 2. Identify potential alternate locations for SAV#1. ML MM/? 8/01/02 ? 3. Identify cost for land acquisition/building. ML MM/STAFF 8/01/02 - 4. Determine funding source. EA ML/MM 10/01/02 0 5. Negotiate land purchase. ML MM/JG 10/01/02 500 6. Approve plan and specs. CC MUMM l/l/03 $?/CC MTG 7. Award contract for building. CC JTBD 3/1/03 CC MTG St.Anthony Village 2002 Strategic Plan 12 Ehlers&Associates Page 3 of 8 EHLERS & ASSOCIATES INC Target Completion Date GOAL#2 Develop Public Facilities Plan 2/03 Target Completion Date STRATEGY#3 Prepare plan for future of Stonehouse 1/03 DEFINE GOAL ACCOMPLISHMENT Stonehouse closed. Charitable gambling secures alternate site. TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES I. Meet with Charitable gambling to review future JD RH/MM/ML/EA 4/2/02 2000 options. 2. Call for referendum. CC JG/MM/STAFF 06/01/02 CC MTG 3. Prepare/implement communication plan for split SH JMS 06/01/02 2500 liquor referendum. 4. Conduct referendum. CK CC 11/7/02 $? 5. Prepare ordinance regulating on sale liquor store. I JG CC 12/01/02 500 6. Close Stonehouse 1CC ML/MM OPEN St. Anthony Village 2002 Strategic Plan Ehlers&Associates 13 Page 4 of 8 EHLERS & ASSOCIATES INC Target Completion GOAL#2 Date Develop Public Facilities Plan 2/03 Target Completion STRATEGY#4 Date Prepare plan for replacement of Fire Station 2/03 DEFINE GOAL ACCOMPLISHMENT Fire station building completed TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES I. Review preliminary analysis on bldg needs/options MM JH/KA 4/2 CC MTG 2. Develop plan to communicate SH JMS/CC 7/01/02 500, needs/ rocess/o tions/soluti6ns. 3. Select project manager/architect/planning firm to CC MM/JH 8/1 CC MTG assist with preparation of options. 4. Develop process to review options and develop TBD STAFF 10/1/02 500 recommendations. 5. Develop options to address DPW facility needs. TBD EA/STAFF 10/1/02 - Options to include cost of financing alternatives. 6. Select options. CC STAFF 1/1/03 ,CC MTG 7. Determine funding source. CC STAFF/EA 11/01/02 CC MTG 8. Approve plan & specs. ICC ISTAFF 02/01/03 $?/CC MTGCC MTG 9. Award contract for building. ICC TBD/STAFF 04/01/03 St.Anthony Village 2002 Strategic Plan Ehlers&Associates 14 Page 5 of 8 EHLERS & ASSOCIATES INC Target Completion GOAL#3 Date Maintain legislative presence on critical St. Anthonyissues 6/03 Target Completion STRATEGY #1 Date Communicate to legislators re: impact of various tax proposals; DNR funding; wine and beer sales in grocery stores; 6/03 funding for Apache DEFINE GOAL ACCOMPLISHMENT Resources required to complete redevelopment identified and secured. TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Meet with key legislators re issues RH/CC MM 06/01/02 - 2. Provide appropriate back round materials MM CC 06/01/02 - 3. Meet with Met Council PT CC/MM Oen - 4. Provide follow up report/mtg MM CC MTG 5. Communicate results to public SH _ St. Anthony Village 2002 Strategic Plan Ehlers& Associates 15 Page 6 of 8 EHLERS & ASSOCIATES INC GOAL#4 Target.Completion Date Develop plan for long term financial needs. 6/02 STRATEGY#I Target Completion Date Complete KFS process 6/02 DEFINE GOAL ACCOMPLISHMENT Approval of 2002 Key Financial Strategies Plan by City Council TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Review projected capital and operating needs. (KFS EA CC/STAFF 04/23/02 CC WORKSHOP #3) $3750 2. Identify and evaluate alternate strategies to meet EA CC/STAFF 04/23/02 CC WORKSHOP financial needs (KFS #3) _ 3. Prepare plan and schedule timetable for EA CC/STAFF 8/3/02 CC WORKSHOP implementation (KFS #4) $3750 4. Update plan or part of budget process. MM STAFF/CC ONGOING St. Anthony Village 2002 Strategic Plan Ehlers&Associates 16 Page 7 of 8 EHLERS & ASSOCIATES INC Target Completion Date GOAL#5 Enhance community involvement in critical city issues 12/02 STRATEGY#1 Target Completion Date Develop structure for enhanced community involvement. 12/02 DEFINE GOAL ACCOMPLISHMENT 1.Implementation of communication plans for facility improvements, Apache redevelopment. 2.Completed website enhancement 3. Customer feedback program established for selected services. TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Develop customer service feedback for selected city MM STAFF 8/02 _ services 2. Improve website SH CK 1 12/02 $? 3. Improve cable access broadcast SH JH 12/02 - St. Anthony Village 2002 Strategic Plan 17 Ehlers& Associates Page 8 of 8 ,th EHLE C� R S 6 ASSOCIATES INC INITIAL KEY CC City Council CK Connie Kroe lin DSU Dahl ren, Shardlow, Uban EA Ehlers & Associates HRA Housing Redevelopment Agency JD Jim Domoracki JG Jerry Gilligan JMS JMS & Associates KA Krause Anderson ML Mike Larson MM Mike Mornson PG Pat Goodwin & Associates PO Pratt Ordway PT Project Team (Northwest Quadrant) RH Randy Hodson SH Sue Henry TBD To Be Determined TG Ted Grindal. WSB WSB Engineers 18 EHLERS & ASSOCIATES INC STRATEGIC PLANNING EVALUATION Please review the following questions relating to the strategic planning session conducted by Ehlers & Associates. Your feedback will be used to improve services to our clients. 1. The amount of time allotted for the session was appropriate. 1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 2. Materials provided were useful to the process. i-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 3. I had a reasonable opportunity to participate in the process. 1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 4. My input was reflected in the final product. 1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 5. The facilitator coordinated the process effectively. 1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 6. The room set up was appropriate for this type of session. 1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 7. The location of the planning session was convenient. 1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 8. Overall, I believe the session was an effective planning activity. 1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree 9. Compared to other planning sessions, I would rate this session as: 1-Superior 2-About the Same 3-Not as Good 10. Suggestions/Comments PLEASE MAIL OR FAX TO: Debra Engstrom,Evaluation Coordinator Ehlers&Associates,Inc. 3060 Centre Pointe Drive * Roseville,MN 55113 Phone: 651-697-8500 * FAX: 651-697-8555 19