HomeMy WebLinkAboutPL PACKET 12171996 Meeting Sheet
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Box: 20
Folder: PL PACKETS 1996
Document: Pl. PACKET 12171996
CITY OF ST. ANTHONY
PLANNING COMMISSION AGENDA
DECEMBER 17, 1996
7:00 P.M.
COUNCIL CHAMBERS
1. CALL TO ORDER.
ii. ROLL CALL.
111. APPROVAL OF DECEMBER 17, 1996 PLANNING COMMISSION AGENDA.
IV. APPROVAL OF NOVEMBER 19, 1996 PLANNING COMMISSION MINUTES.
V. DESIGNATE PLANNING COMMISSION REPRESENTATIVE TO JANUARY 14,
1997.COUNCIL MEETING.
VI. PUBLIC HEARING.
None.
VII. OTHER BUSINESS.
A. Sign Ordinance Review.
1 . Ground Signs.
Vill. COMMENTS.
A. Commissioners.
B. Staff
1 . January Public Hearings.
A. Shopping Center Ordinance Amendment.
2. Comp. Plan Update Task Force.
IX. ADJOURNMENT.
1 CITY OF ST. ANTHONY
2 PLANNING COMNIISSION MEETING MINUTES
3 NOVEMBER 19, 1996
4 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
5 The meeting was called to order and the Pledge of Allegiance was led by Chair Bergstrom at
6 7:02 P.M.
7 H. ROLL CALL.
8 Commissioners present: Chair Be rgstrom; Commissioners Delmonico, Franzese (arrived at
9 7:04), Gondorchin, Makowske (arrived at 7:06 p.m.), and
10 Thompson.
I I Commissioners absent: Commissioner Horst.
12 Also present: Kim Moore-Sykes, Management Assistant.
13 111. APPROVAL OF NOVEMBER 19, 1996 PLANNING COMMISSION AGENDA.
14 Motion by Thompson, seconded by-Gondorchin,to approve the Planning Commission Agenda
15 for November 19 as presented,noting that Item VI.A. 96-18 - Conditional Use Permit, M[illiam-
16 -Magnuson VFW, had been withdrawn from the agenda on November 15, 1996 as per request of
17 the applicant.
18 Motion carried unanimously.
19 Commissioner Franzese arrived at 7:04 p.m.
20 IV. APPROVAL OF THE OCTOBER 15, 1996 PLANNING COMMISSION MEETING
21 MINUTES.
22 Commissioner Makowske arrived at 7:06 p.m.
23 Motion by Delmonico, seconded by Franzese,to approve the October 15, 1996 Planning
24 Commission Meeting minutes with the following changes:
25 On Page 2, Lines 6 and 7,remove"because the building is in the setback,by definition of the
26 City Ordinance (Section 1660),this is a non-conforming structure"and replace with"because the
27 building was grandfathered in,this is a non-conforming issue".
28 On Page 4, Line 1,remove"allowance of a new non-conforming structure"and replace with
29 "variance for proposed structure".
30 Motion carried unanimously.
31 V. DESIGNATE PLANNING COMMISSION REPRESENTATIVE TO NOVEMBER 26,
32 1996 COUNCIL MEETING.
33 Commissioner Franzese was appointed as the Planning Commission representative for the
34 Tuesday,November 26, 1996, City Council meeting.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 2
I VI. PUBLIC HEARINGS.
2 A. Conditional Use Permit, Milliam-Magnuson VFW. (9 -"18
3 Ms. Moore-Sykes reported this request was withdrawn by the applicant on November 15, 1996.
4 B. Variance for R-I Lot Width, 3216 32nd Avenue N.E.
5 Chair Bergstrom opened the public hearing at 7:1,3 P.M.
6 Ms. Moore-Sykes reported Thomas A. Brama,potential.buyer of 3216-32nd Avenue N.E., is
7 requesting a lot width variance of 7 lineal feet so that he can complete the purchase of this R-1
8 lot. It is his intention to demolish the current structure and rebuild a contemporary residential
9 structure that will conform with those in the surrounding neighborhood. He indicated to Staff
10 that once the home is built,he and his family intend to reside there.
I I The site plan submitted to Staff indicates that the structure will be built within the setbacks as
12 required by the City Zoning Ordinance and impervious surfaces are well within the lot coverage
13 r.equirement. The lot is 9,129 square feet, which conforms to the City Ordinance regarding the
14 s ize of an interior lot. In.reviewing the plat map of the area, a great majority of the R-I lots
15 along 32nd between Silver Lake Road and Rankin Road are between 50 and 68 feet wide.
16 Ms. Moore-Sykes reported St.aff is recommending approval of the lot width variance request of 7
17 lineal feet for the following reasons:
18 1, The insufficient width of this lot makes it non-conforming and thereby creates ahardship
19 for an interested buyer of this property.
20 2. Neighboring lots have front footages that range from 50 feet to 68 feet and were platted
21 before the City's Zoning Ordinances were codified.
22 3. Without this variance,Mr. Brama would not be able to build his home on this R-I lot,
23 thus preventing him from redeveloping this lot into its best and most reasonable use.
24 4. The variance, if approved would not alter the essential character of the neighborhood.
25 Chair Bergstrom asked if a survey had been done of this property.
26 Ms. Moore-Sykes stated the county map indicates this is a short lot, 68 feet, as are most of the
27 lots in this area.
28 Mr. Thomas Brarna, 1811 Long Lake Road, stated he had grown up in St. Anthony and now lives
29 in New Brighton. His children attend Wilshire Park School and he and his wife would like to
30 move into the school district. He noted the existing structure is 23 feet by 24 feet and the only
31 option available is to demolish the structure. He noted the proposed home will meet all the
32 setback requirements.
33 Commission Franzese commented that this was a nice looking home. Commissioner
34 Gondorchin asked who would be building the home.
Planning C(immission Regular Meeting Minutes
November 19, 1996
Page 3
I Mr. Brama stated he would be building the home. He noted that his father was builder and he
2 had helped his father build a.dozen homes. The value of the home would.be between
3 $180,000.00 and$200,000.00 and the foundation will contain 1,000 'square feet and there.will be
4 a three'car attached garage.
5 Chair Bergstrom questioned why a variance was necessary as the lot was already platted with an
6 existing structure and the proposed structure would meet all the setback requirements.
7 Ms. Moore-Sykes stated-this was required as the lot was non-conforming.
8 Commissioner Franzese noted that this currently is a non-conforming issue which is
9 grandfathered in as the home was built before 1976. Once the structure is removed, the lot will
10 not be in compliance with the ordinance. A variance is necessary for compliance.
Commissioner Franzese asked when construction would begin.
12 Mr. Brama stated he had hoped to begin construction before frost but was unable. His current
13 home is for sale and he hopes to start construction before December 1, 1996 with completion in 4
14 to 5 months.
15 Chair Bergstrom closed the public hearing at 7:20 P.M.
16 Motio n by Gondorchin, seconded by Delmonico,to recommend approval of a lot width variance
17 request of 7 lineal feet for Thomas A. Brama, for the property located at 3216 - 32nd Avenue
18 N.E. as it meets the variance criteria as follows:
19 1. The hardship is not created by the owner as the lot was platted before the city codified
20 lots and represented housing standards of that era.
21 2. The situations are unique to this individual and property.
22 3. The variance, if approved would not alter the essential character of the neighborhood and
23 is in the spirit with redevelopment of the City of SK Anthony
24 4. No opposition was expressed to the request.
25 Motion carried unanimously.
26 Chair Bergstrom-noted this issue will be considered at the November 26, 1996 City Council
27 meeting.
28 Commissioner Franzese asked Staff to clarify the necessity of the variance. Commissioner
29 Makowske noted this issue was addressed on page 1613, Section 1615.05 Subd. 2.
30 VIL OTHER BUSINESS.
31 A. Review of Proposed Amendment to the OPUS Sign Plan for CUB Foods Store.
32 This item was postponed as no representatives were present from OPUS or Universal
33 Signs.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 4
I B. Review of the Amendment to Chapter 16 re: Setback Requirements for Shol2ping
2 Centers.
3 Ms. Moore'Sykes reported a Planning Commission public hearing will be necessary in
4 regard to this issue in January or February, 1997. She explained this amendment
5 addresses the definition of shopping centers and allowing in unique situations the
6 forgoing of the setback requirements of usual platted lots. She noted the example of
7 Apache Plaza. This amendment would allow for reduction the restrictions to allow for
8 continuing development of Apache Plaza.
9 Chair Bergstrom asked if this definition of"shopping center" would conflict with the
10 definition.of"shopping center"in Section 1400.04, Subd. 27 of the sign ordinance.
I I Commissioner Franzese noted that the defu-dtion in Section 1400.04 was more specific.
12 It included a minimum of 75,000 square feet, common ownership and parking provided
13 for use in common. She suggested the definition be deleted from Section 1400.04 and
14 noted it was placed there originally as it was not listed anywhere else.
. 15 Commissioner Makowske noted there were four differences in the definitions. In Section
16 1400.04 the use of the term"occupant", the requirement of mote than,75,000 square feet
17 of area, and parking provided for use in common,'and in Section 1635.35 the reference to
18 "multiple ownership".
19 Chair Bergstrom noted these definitions need to be parallel.
20 Commissioner Gondorchin questioned why the number"four"was chosen as the
21 minimum number of service establishments.
22 There was Commission consensus that the intent of the proposed ordinance was good.
23 There was direction to Staff to bring the concerns and questions to the attention of City
24 Attorney and obtain his opinion.
25
26 VIII. -CONE'dENTS.
27 A. Commissioners.
28 Commissioner Franze"se stated she had noted that the bonding bill which was passed was
29 not included on her tax statement. She has contacted the Finance Director and he is
30 investigating.
31 Chair Bergstrom congratulated Commissioner Franzese on her re-election to the
32 Hennepin County Park Commission.
33 Commissioner Makowske reported he had been elected as President of the St. Anthony
34 Orchestra Board of Directors.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 5
I Commissioner Thompson reported there would be a public information hearing regarding
2 the bridge project on December 3, 1996 from 6:00 P.M. to 7:30 P.M. at Apache Plaza.
3 B. Staff.
4 1. December Public Hearings.
5 a. None.
6
7 2. Comprehensive Plan Update Task Force.
8 Chair Bergstrom explained the two at large representatives, Anthony Kaczor and
9 Constance Kozlak had been chosen as they had been present at the joint meeting last
10 month and had expressed interest. He questioned the identity of Jeanette Solie.
Ms. Moore-Sykes stated she had asked Public Works Director and he had informed her
12 1 that Ms. Solie was A phenomenal Realtor, did her own work, was knowledgeable and
13 very helpful. Ms.Moore-Sykes reported City Manager has suggested that the Chamber
14 of Commerce President be appointed as the representative for the Retail/Commercial
15 area. He also had advised that George Wagner is a member of the Kiwanis and would be
16 able to fill two roles.
1.7 Commissioner Makowske stated he felt the best means to get information back to the
18 community was through community representatives on the.task force.
19 Commissioner Franzese stated she did not know Jeanette Solie but was aware that her
20 husband Ken Solie owned the Macalaster Apartments,American Monarch property and
21 the property to the east of the American Monarch Building.
22 Chair Bergstrom asked what Healthy Youth/Healthy Community was.
23 Commissioner Makowske stated it is a group which includes the churches and other
24 members of the community, which was founded to focus on more positive opportunities-
25 for youth.
26 Ms. Moore-Sykes stated a representative from this organization would represent various
,27 organizations and interests of the community.
28 Chair Bergstrom asked if this was a viable organization. Commissioner Makowske stated
29 he was not sure but his recommendation would be to return churches as that
30 representative.
31 Commissioner Makowske asked how Kim Johnson had been appointed to the School
32 Representative position.
33 Ms. Moore-Sykes stated he had been suggested by Warren Rolek, Superintendent of
34 Schools.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 6
Chair Bergstrom stated he had envisioned the task force to be a group of people with
2 diversified vested interests in the City of St. Anthony.
3 Commissioner Gondorchin stated he would like to see the church community
4 represented. He was in favor of sending a communication to all of the churches and
5 asking them to feel free to contact the task force or to submit their opinions to the task
6 force. This would give the church communities the chance to be involved.
7 Chair Bergstrom stated he felt the same should be done for the Service Organization
8 Representative.
9 Commissioner Makowske stated he felt the task force should have representatives who
10 would bring information in as well as bring information back out to civic organizations,
churches and schools.
12 Chair Bergstrom stated he supported the idea of identifying the churches in the
13 community and sending them copies of information and inviting them to meetings. He
14 felt this may even be a good method for addressing the Multi-Family/Housing Complex
15 Representative.
16 Commissioner Makowske asked if the aging community and younger families were being
17 addressed as part of the task force.
18 Commissioner Franzese stated she felt the School Representative was representing the
19 young families. Ms. Moore-Sykes noted that Community Services has a Senior Program.
20 She suggested Chair Bergstrom contact the Coordinator, Sally Cain at 781-5021.
21 Commissioner Franzese suggested a form letter be developed to be sent to the Chamber
22 of Commerce to request a representative be sent from the industry and retail area.
23 Chair Bergstrom suggested the voting members of the task force include Planning
24 Commission members, City Council members, 1 member of the Chamber of Commerce,
25 1 School Board member or school representative, a Realtor and two at-large members of
26 -the community.
27 Commissioners Franzese, Delmonico, Makowske and Bergstrom stated they were all
28 interested in serving on the task force.
29 IX. ADJOURNMENT.
30 Motion by Makowske, seconded by Bergstrom,to adjourn the meeting at 8:15 P.M.
31 Commissioner Franzese suggested that Agenda Item VII.A. be discussed even though no
32 representative had appeared at the meeting.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 7
I Commissioner Makowske withdrew his motion to ad oum. Chair Bergstrom concurred.
2 VILA,Review of Proposed Amendment to the OPUS Sign Plan for CUB Foods Store.
3 Ms. Moore-Sykes stated she had informed the applicant that he should be present at the meeting
4 this evening.
5 Commissioner Gondorchin stated he was in favor of granting the amendment to the sign plan.
6 Commissioner Delmonico stated he was in agreement.
7 Ms. Moore-Sykes explained that Rick Palmateerof Universal Signs had stated that the sign
8 standards for CUB Foods Stores had changed and it would be more costly to go back and create a
9 sign they no longer use.
10 Commissioner Franzese stated she was inclined to support approval of the amendment but felt
11 that the signs were excessive.
12 Commissioner Makowske stated he had concerns especially since no one was present to
13 represent the request. He felt therewas a comprehensive plan in place and the signage should
14 not be done "piece meal". He was concerned that a retailer on the other end of the mall would
15 come forward and request an amendment to their signage.
16 Chair Bergstrom also stated his concern of setting a precedent. He stated he did not feel a change
17 in corporate standards was a good reason to amend the comprehensive sign plan.
18 Commissioner Gondorchin stated he had been inclined to support the amendment at first because
19 he felt it was a unique situation at Apache Plaza. He would however, like to know the reason for
20 the change. He stated he felt a change in corporate standards was irrelevant.
21 There was Co mmission consensus that they were concerned because no one from Super Valu
.22 appeared to answer the questions of the Planning Commission. The Planning Commission wants
23 to support the redevelopment of Apache Plaza but are concerned with the continued requests for
24 amendments to the comprehensive signage plan. The concerns of the Commission were
25 unanimous but the positions to support the amendment were divided.
26 Motion by Makowske, seconded by Bergstrom,to adjourn the meeting at 8:45 P.M.
27 Motion carried unanimously.
28 Respectfully submitted,
29 Lorri Kopischke
30 TimeSaver Off Site Secretarial
STAFF REPORT
DATE: December 17, 1996
TO: Planning Conu-nission Members
FROM: Ki m Moore-Sykcs, Management Assistant
ITEM: Ground Sign Ordinance
Recently, the City became aware of a ground sign that was installed at a residence
advertising an in-home daycare business. When Larry Hamer notified the homeowner that
the ground sign was not approved and no permit had been pulled. The homeowner
indicated that he received a copy of the City's Sign Ordinance and had assembled the sign
according to the Ordinance.
In reviewing the Sign Ordinance regarding ground signs, Staff found that ground signs are
allowed in "all districts", including R-1 (Chapter 14, Section 1400.10). Staff does not feel it
was the intent of the Ordinance to allow, ground signs in residential districts as well as
commercial district, especially since the City Code does not allow in-home businesses,
except those State licensed facilities permitted under Minnesota Statutes, Section 462.357,
Subd. 7 and includes licensed daycare and licensed residential facility.
RECOMMENDATION:
Staff recommends that the Planning Commission consider and incorporate the following
amendments to the Sign Ordinance:
— stipulate type of sign that would be allowable for daycare providers and residential
facilities.
— list districts in the Sign Ordinance where ground signs would be allowable, i.e.
R-2, R-3, R-4, C, etc.
other revisions/amendments as the Planning Commission finds appropriate.
CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 NOVEMBER 12, 1996
4 1. CALL TO ORDER/ROLL CALL.
5 The meeting was called to order at 7:00 P.M. followed by the Pledge of Allegiance led by Mayor
6 Ranallo.
7 11. ROLL CALL.
8 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner and Faust.
9 Also Present: City Manager M[ichael Mornson.
10 Councilmembers Absent: None.
A I III. APPROVAL OF NOVEMBER 12, 1996 COUNCIL AGENDA.
12 Motion by Wagner, second by Marks to approve the November 12, 1996 Council Agenda with
13 thefollowing change:
14 Under VI. Presentation of Claims, add: C. 4 pages of Verified Claims asprie's. ented by the .
15 Finance Director.
16 Motio'n carried unanimously.
IT IV. APPROVAL OF OCTOBER 22, 1996 COUNCIL MINUTES.
18 Motion by Marks, second by Enrooth to approve-the October 22, 1996 Council minutes as
19 presented.
20 Motion carried unanimously,
21 V. LICENSES/PERMITS/PETITIONS.
22 Motion by Marks, second by Enrooth to approve the following licenses:
23 Heating Licenses:
24 Gallagher Heating & A/C, Ramsey, M[N/working at 3933 Fordham Drive
25 Northwestern Service, Inc., St. Paul, NIN/working at Cash Register Sales
26 R& S Heating& A/C, Inc., Burnsville, MN/working at Apache Commons
27 St. Marie Sheet Metal Inc., Spring Lake Park,M[N/Renewal
28 Contractors License:
29 Art-Sign, Inc., Fergus Falls, M[N/signs for Baker7s Square
30 Weber, Inc., St. Paul, M[N/new contractor at the Arbors
31 Motor Vehicle Starting License:
32 Murphy's Service Center,Inc., (I-Vehicle)
33 Motion carried unanimouslly_.
34 VI. PRESENTATION OF CLAIMS.
35 Motion by Marks, second by Wagner to approve the following claims:
City Council Regular Meeting Minutes
November 12, 1996
Page 2
1 A. Dorsey& Whitney in the amount of$1,951.70 for legal services rendered through
2 September 30, 1996.
3 B. Hessian, McKasy. & Soderberg in the amount of$3,000.00 for Schnitzer Iron and Metal
4 MERLA Site Group Assessment.
5 C. 4 pages of Verified Claims as presented by the Finance Director.
6
7 Motion carried unanimously.
8 VIL REPORTS.
9 A. Councilmembers.
10 Wagner reported his attendance at the Community Service Advisory Council Meeting-last week.
I I The meeting was held at the new Wilshire Park Media Center. Wagner noted there was concern
1� expressed regarding the size'and type of equipment for the new playground. There have been
13 some offers from organizations to help pay for new equipment. One suggestion was that the
14 playground be located near the tennis courts so parents could watch their children while they
15 played tennis. Wagner reported the Community Services Halloween Party was successful and
16 earned funds for the program. The Fire Department sold two birthday parties at over$100.00
17 each.
18 Wagner reported his attendance at the Healthy Community/Healthy Youth Steering Committee
19 Meeting this morning. The Committee making progress on hiring a coordinator for the program
20 and hope to have this completed by the first of the year. The Committee is planning to begin
21 promotion, advertising and publication throughout the community to increase awareness and
22 support of the program.
23 Faust reported he will be attending the League of Minnesota Adoption Meeting on November 22,
24 1996. He also stated he felt the joint Planning Commission/City Council Meeting which was
25 held on October 29, 1996 was a good kick-off. There was good vision for the City and he was
�26 glad to be part of the Comprehensive Plan Task Force.
27 Enrooth reported the Joint Powers Agreement is moving forward and has received approval of all
28 the attorneys involved. The next meeting is scheduled for December 11, 1996'and if agreed to,
29 the agreement will be voted on and resolutions passed by all City Councils involved.
30 Marks reported his attendance at the Orchestra Board of Directors Meeting. He stated he also is
31 involved with the Healthy Community/Healthy Youth Education Committee. Another meeting
32 of this committee is scheduled in one week.
33 Marks noted he had received information from Staff regarding covered waste containers and was
34 investigating the options available.,
City Council Regular Meeting Minutes
November 12, 1996
Page 3
I Marks reported he had recently toured the new City Hall/Community Center building. He noted
2 the inside of the building was coming along nicely and there was incredible.opportunities for the
3 front entryway.
4 Marks also commented that the joint Planning Commission/City Council Meeting had been
5 successftd.
6
7 B. Mayor.
8 Mayor Ranallo stated he felt.Bill Weber had done an exceptional job of facilitating the joint
9 Planning Commission/City Council Meeting.
10 Mayor Ranallo asked if the Council Chamber in the new City Hall/Community Center would
have a raised floor. City Manager Mornson stated he would check on this.
12 Mayor Ranallo reported he had received several derogatory calls in-regard to the color of the
13 brick on the new building-.
14 Mayor Ranallo questioned the location of the sign which was being erected on the east edge of
15 the Salvation Army Camp property. There was City Council direction for Staff to verify the
16 location of the fence.
17 Mayor Ranallo reported his attendance at a Cable Meeting last Thursday. Meredith Cable
18 Company has completed the sale to Continental. Continental has completed the sale to U.S.
19 West and U.S. West has received FCC approval. The Cable Commission is in the process of
20 checking the legality of the situation. Mayor Ranallo noted the rates will be increasing by
21 approximately $2.00 per month.
22 Mayor Ranallo reported he had received a nice letter from Pastor Dennis Alexandria of the Faith
23 United Methodist Church. Pastor Alexandria stated he appreciated the efforts of the City
24 Council and City Staff and was excited about the new City Hall. He stated the people of Faith
25 United Methodist Church would be happy to assist with the grand opening celebration.'
26 C. CiIy Manager.
27 1. Discussion of Comprehensive Plan Task Force.
28 City Manager Mornson reported the Planning Commission has requested City Council consider
29 some candidates for representatives on the Comprehensive Plan Task Force. Mornson reported
30 the School Board has appointed Kim Johnson as their representative.
31 There was Council suggestion that a member of the Chamber of Commerce be appointed to
32 represent the Retail/Commercial area, a member of the Healthy Community/Healthy Youth
33 Committee be appointed to represent the Church area,and that Jeanette Soley be appointed to
34 represent the Realtor area(as she is a Realtor who lives in the City of St. Anthony). Enrooth
35 stated he would discuss this possibility with Ms. Soley.
City Council Regular Meeting Minutes
November 12, 1996
P age 4
2 2. Discussion of Cleaning Proposals for City Hall/Community Center..
3 -Mornson reported the City has requested cleaning proposals for the new City Hall/Commuiiity
4 Center which will be considered at the December 4, 1996 City Council meeting. He noted
5 Community Services is included on the bid form in an effort to get a better rate but will be
6 paying for their own services.
7 Mornson reported he is currently holding daily update meetings with Graus Construction. They
8 will be attempting to pave the parking lot of the new building on Thursday or Friday. They may
9 be unable to pour the'sidewalks until Spring as concrete cannot be poured when the temperature
10 is below 40 degrees.
11 Mornson reported Staff will be-going through"punch lists"for the.building,phone system,
12 audio-visual equipment and ftu-niture for the new City Hall/Community Center building. He
13 suggested Councilmembers try the two styles of chairs which were present in the Chambers
14 tonight to determine which style they preferred.
15 Mornson reported he is meeting with New Brighton, Arden Hills and Falcon Heights Staff to
16 determine if there is the possibility of hiring ajoint building inspector.
17 Mornson reported he'conducted performance reviews of Staff last Thursday. 'He also noted in
18 1997, Staff will be updating the sexual harassment training. The last training was in 1991 and
19 there has been significant Staff turnover since that time.
20 Mornson reported the request from Agkanan to utilize the new building has been postponed. The
21 City will offer them the option to remain in their location in the current building at the same rent
22 including the pro-rated utility bill until they are able to find a new location.
23 Mornson reported Staff is still working with the school in regard to the 33rd Avenue issue.
24 Mayor Ranallo noted Tony Kaczar had left a note with the Council that he was not opposed to
25 the "no parking"but is opposed to having a sign on his property. Mayor Ranallo reported he had
26 received a call from one resident who runs a day care center and another from'd handicapped
27 resident who requires a wheelchair in opposition of the"no parking". He also received calls
28 from two residents who were just opposed.
29 Bob Manske, School Boardmember, stated the drop-off at the Middle School is the issue.
30 Parking in the horseshoe would interfere with the buses. The Middle School would like to see
31 students dropped off on the school side of the street.
32 Mornson reported residents are less opposed to"no parking" for one hour periods while the
33 children are arriving and departing from school. He stated Staff will continue to work to find a
34 solution to this problem.
City Council Regular Meeting Minutes
November 12, 1996
Page 5
Mornson asked if any Councilmembers would be attending the program featuring Dr. Benson on
2 Thursday evening Councilmember Faust and Marks stated they planned to attend the event.
3 Mornson reported he and Liquor Store Operations Manager Mike Larson are continuing to work
4 on the bids for an inventory control system for both the off-sale liquor stores and hope to present
5 it to the Council at the meeting on November 26, 1996. Momson reported he had met with First
6 Bank today regarding the expansion of the Tires Plus Store. The Preliminary bid has been
7' reduced by $100,000.00 but is still higher than was expected. Mornson stated First Bank is
8 currently Working'to devise a funding package.
9 Mornson reported the City was intending to take over the kitchen operation at the Stonehouse on
10 December 9, 1996, as the caterers last day was believed to be December 6, 1996. It has now
I I been determined that their last day of operation with be next week. Mornson noted he will be
12 meeting with Mike Larson this evening to discuss this situation.
13 Mayor Ranallo noted that every year the City Council hosts a breakfast for Staff in December.
14 There was Council direction for City Manager to poll Staff and see if they were interested in
15 attending the breakfast this year.
16 VIII. PUBLIC HEARING.
17 A. Resolution 96-06 1, re: Modification of Redevelopment Plans and Tax Increment
18 Financing Districts.
19 Mayor Ranallo opened the public hearing at 7:45 P.M.
20
21 Bob Manske, School Boardmember, asked why such a small amount of Tax Increment
22 Financing (TIF)was allocated for the Clark Station site.
23 Mayor Ranallo explained that testing has determined that the Clark Station site is clear of
24 foreign material. He noted that this does not mean foreign material will not be discovered
25 as the site is dug deeper. The property is priced at$80,000.00 and the $40,000.00 in TIF
26 is intended to assist a developer to afford the property.
27 Wagner noted on page 2 of Staff memorandum, ''Evergreen Twin Homes" should be
28 ' changed to "Village Commons". He also noted this item is listed correctly in the official
29 amendment.
30 Hearing no further comments,Mayor Ranallo closed the public hearing at 7:51 P.M.
31
32 Motion by Marks, second by Enrooth to approve Resolution 96-061, approving 1996
33 amendments to master modification to redevelopment plans and Tax Increment Financing
34 Plans and making findings with respect thereto and the correction in the Staff
35 memorandum on page 2: change"Evergreen Twin Homes"to"Village Commons".
36
City Council Regular Meeting Minutes
November 12, 1956
Page 6 -
Motion carried unanimously.
2 IX. NEW BUSINESS.
3 A. Resolution 96-058. re: Approve Plans and Specifications and Ordering Advertisement for
4 .-Bids for 1997 Street Improvements.
5 Mornson reported neighborhood meetings were held to discuss this issue and only 10 of
6 the 50 affected.residents participated.
7 Robert L. Moberg, Rieke Carroll Muller Associates, Inc., reported the assessments for
8 Roosevelt Avenue will be in the range of$2,000.00 to $3,000.00 per property. The rate
9 of$36.00 per linear foot is higher than in recent years because most of the properties on
10 35th Avenue have only side frontage.
I I Wagner asked why all the.properties were not assessed for water main connections.
12 Mr. Moberg stated there are two properties on 35th Avenue.between Harding and Edward
13 Streets which have private service. He assured the Council that the service runs in the
14 boulevard and if the private services had to be repaired it would not have an adverse
15 affect on the streets.
16 Morrison noted Mr. Moberg had sent a letter to Hennepin County requesting their Public
17 Works share in the cost of the work on 35th Avenue and Stinson Boulevard.
18 Motion by Marks, second by Faust to approve Resolution 96-058, approving plans and
19 specifications and ordering advertisement for bids for the improvement of Roosevelt
20 Street, between 35th Avenue N.E. and 37th Avenue N.E.; and, 35th Avenue N.E.,
21 between Stinson Boulevard and Harding Street by reconstruction of the roadways and
22 utilities.
23 Motion carried unanimously.
24
25 Mornson noted bids will be open December 17, 1996 and City Council will consider bids
26 on February 11, 1997, after the assessment hearings.
27 B. Resolution 96-057.re: Termination of Apache Wells' Lease.
28 Motion by Marks, second by Enrooth to approve Resolution 96-057, approving the
29 termination of lease agreement relating to space leased for the operation of the Apache
30 Wells Bar and Grill.
31 Motion carried unanimous-ly—.
City Council Regular Meeting Minutes
November 12, 1996
Page 7
1 C. Resolution 96-059, re: 1997 Ramsey ComU SCORE Grant.
2 Motion by Enrooth, second by Wagner to approve Resolution 96-059, approving
3 submittal of the 1997 Ramsey County SCORE Funding Grant Application and entering
4 into a contract for this program.
5 Mornson explained this grant reimburses the City fimds collected by the County from
6 recycling. These fimds help pay for Spring Clean-up Day, the recycling containers and
7 the City newsletter.
9 Wagner noted on the application to Ramsey County under Names of Collectors, "FBI"
9 should be changed to '�BFF'.
10 Motion carried unanimously.
I I D. Resolution 96-060. re: Schnitzer Group AUeement.
12 Motion by Ma'rks, second by Wagner to approve Resolution 96-060, approving a group
13 agreement relative to the Schnitzer Iron and Metal"MERLA" Site.
14 Motion carried unanimously.
15 IX. UNFINISHED BUSINESS
16 1 Ordinance 1996-006.re: Noise Control 3rd Reading
17 Motion by Marks, second by Enrooth to approve the 3rd reading of and adopt Ordinance
18 1996-006, relating to Noise Control, amending Section 1145 of the 1993 St. Anthony
19 Code of Ordinances.
20 Motion carried unanimously.
21 XI. ADJOURNMENT.
22 Motion by Enrooth, second by Marks to adjourn the meeting at 8:04 P.M.
23 Motion carried unanimously.
24 Respectfully submitted,
25 Lorri Kopischke
26 TimeSaver Off Site Secretarial
27
28 Mayor
29 ATTEST:
30 City Clerk
1 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 NOVEMBER 26, 1996
4 1. CALL TO ORDER/ROLL CALL.
5 The meeting was called to order at 7:00 P.M. followed by the Pledge of Allegiance led by Mayor
6 Ranallo.
7 11. ROLL CALL.
8 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner and Faust.
9 Also Present: City Manager Michael Mornson.
10 Councilmembers Absent:None.
11 111. APPROVAL OF NOVEMBER 26, 1996-COUNCIL AGENDA.
12 Motion by Wagner, second by Marks to approve the November 26, 1996 Council Agenda with
13 the following change:
14 Under V. Claims add: F. 4 Pages of Ve rifled Claims
15
16 Motion carried unanimously.
17 IV. APPROVAL OF NOVEMBER 12, 1996 COUNCIL MINUTES.
18 Motion by Marks, second by Enrooth to approve the November 12, 1996 Council minutes with
19 the following change:
20 Page 5, Line 2: remove"Councilmember Faust and Marks" and replace it with
21 "Councilmembers Faust, Marks, Wagner and City Manager Mornson".
.22 Mofion carried unanimously.
23 V. LICENSES/PERMITS/PETITIONS.
24 Motion by Marks, second by Wagner to approve the following license:
25 Contractors License:
26 C.F. Haglin& Sons,Inc., Edina, MN/working at Cash Register Sales
27
28 Motion carried unanimously.
29 VI. PRESENTATION OF CLAIMS.
30 Motion by Marks, second by Enrooth to approve the following claims:
31 A. Stuart J. Bonniwell. Certified Public Accountant in the amount of$3,850.00 for
32 professional services rendered and in the amount of$1,700.00 for professional services
33 rendered.
34 B. Calgon Carbon Corporatio in the amount of$35,457.60 for F300 Bulk, in the amount of
35 $17,942.40 for F300 Bulk, and in the amount of$17,497.40 for F300 Bulk.
City Council Regular Meeting Minutes
November 26, 1996
Page 2
1 C. Foster, Ojile. Wentzell & Brever in the amount of$2,600.00 for professional services
2 rendered for the month of November, 1996.
3 D. School District#282 in the amount of$4,975.87 for Engineering Services for Boiler work
4 for the period of July 1, 1995 through June 30, 1996.
- 5 E. Rieke Carroll Muller Associates, Inc.,in the amount of$8,455.52 for professional services
6 rendered September 29, 1996 to October 26, 1996 for 1997 Street and Watermain
7 Improvements.
8 F. 4 pages of Verified Claims as presented by the Finance Director.
9
10 Councilm.ember Wagner asked why the amounts from Calgon Carbon were billed separately.
11 City Manager Morrison stated they were different loads at different times. He also noted 90% of
12 these charges are paid by the Federal Government.
13 Morrison also noted the amount paid for Engineering Services for Boiler work was required
14 because the City is not licensed for this work. With the new boiler, in the new building, a license
15 will not be required and the City can perform the work themselves.
16
17 Motion carried unanimouLly.
18 VIL REPORTS.
19 A. Planning Commission-November 19, 1996.
20 Commissioner Rosemary Franzese was present to report on the items addressed at the
21 November 19, 1996 Planning Commission Meeting.
22
23 1. Thomas Brama, for 3216 - 32nd Avenue N.E., Lot Width Variance Request.
24 Commissioner Franzese reported Thomas A. Brama,potential buyer of 3216 - 32nd
25 Avenue N.E., was requesting a R-1 lot width variance of 7 lineal feet. Mr. Brama
26 currently lives in New Brighton and grew up in St. Anthony. His children currently
27 attend the#282 School District. He is proposing to build a handsome house on the lot.
28 The variance is required because this currently is a non-conforming lot. The ordinance
29 requires a 75 foot width and the width is only 68 feet wide. The proposed structure will
30 not require any variances for setbacks. Commissioner Franzese stated the proposal was
31 in conformance with lot coverage requirements and that Mr. Brama plans to start
32 construction as soon as possible.
33 Motion by Marks, second by Faust to approve a lot width variance request of 7 lineal feet
34 for Thomas A. Brama, for property located at 3216 - 32nd Avenue N.E. based on the
35 findings of the Planning Commission.
36 Motion carried unanimously.
City Council Regular Meeting Minutes
November 26, 1996
Page 3
1 2. Amendment to the OPUS Sign Plan for CUB Foods Store.
2 Commissioner Franzese reported the Planning Commission also considered a proposed
3 amendment to the OPUS Sign Plan for CUB Foods. She reported the item was first
4 postponed in the agenda as no one appeared to represent the applicant. Later in the
5 meeting the item was discussed even though no representatives were in attendance at the
6 meeting. -Staff indicated the proposal was larger than the original plan because the sign
7 standards had changed. The Planning Commission was uncomfortable with this and
8 wondered when the standards had changed, what had changed, and if the older sign was
9 still available. The Planning Commission unanimously supports the development of
10 Apache Plaza but was concerned with the continual requests for changes to the
I I comprehensive sign plan as originally submitted.
12 Mr. Craig Meveson of Super Valu, representing CUB Foods came forward to address the
13 Council.
14 Councilmember Marks stated he was concerned with the overall sign plan for Apache
15 Plaza. He noted this was a phase development but asked if an overall plan had been
16 developed.
17 Mr. Meveson stated Super Valu was originally involved with C.G. Rein a nd at that time
18 submitted a full sign package. The elevation and plat were approved. When they came
19 before the City with OPUS a second time, the overall plan again received approval. He
20 stated he was not aware that the sign plan was in excess and was surprised to learn that it
21 was. This is the typical signage that is used by CUB Food Stores and he noted that they
22 are not requesting excess of the normal sign age which is important for a retail
.23 establishment. He stated he was not aware if OPUS had a master sign plan for the entire
24 development.
25 Mornson reported that the comprehensive sign plan for Apache Plaza incl'uded five
26 ground signs, a new pylon sign and a individual pylon sign for CUB Foods. He noted
27 Dennis Cavanaugh had originally worked with the sign plan and had submitted
28 dimensions at that time. Jay Scott, OPUS Corporation had submitted the same plan and it
29 was assumed that the dimensions would be the same. The difference is that CUB Foods
30 has changed their sign standards.
31 Mr. Meveson stated he had never seen this as a problem. He noted the large CUB sign
32 would still be in conformance of less than 10% of the area of the building.
33 Councilmember Faust noted the dimensions were presented and approved at the original
34 meeting in November of 1994.
35 Mr. Meveson stated he was-not present at that meeting.
City Council Regular Meeting Minutes
November 26, 1996
Page 4
I Marks stated if this was the same sign CUB Food uses at all their other stores, he did not
2 see a problem with the signage.
3 Mornson stated he felt the intent of the Planning Commission was to approve the signage
4 but they were concerned due to the lack of representation at their meeting.
5 Motion by Marks, second by Enrooth to approve the amendment to the original OPUS
6 sign plan for CUB Foods Store of an increase of wall sign square footage of 143 square
7 feet as described in Staff memorandum of November 19, 1996.
8 Faust again questioned the Planning Commission's opinion of the amendment.
9 Commissioner Franzese stated there were reservations specific to this change. It is a
10 large sign to begin with and no one was present at the meeting to explain why the
I I amendment was being requested.
12 Motion carried unanimously.
13 Mayor Ranallo asked what the schedule was for the new CUB Foods Store.
14 Mr. Meveson reported the parking lot has been installed. A March opening is anticipated.
15 He noted the cold weather would affect the schedule but not by more than one week.
16 Commissioner Franzese noted that on October 15, 1996,the Planning Con mission
17 recommended approval of a 15 foot side yard setback variance in order to construct an
18 addition to an existing porch for Assaad Hark, 2914 - 36th Avenue N.E. On October 22,
19 1996, the City Council voted to approve a 7.5 foot side yard setback variance rather than
20 a 15 foot variance. She noted this should be corrected for the record.
21 B. Councilmembers.
22 Wagner reported his attendance at the second committee meeting of Healthy Community
23 Healthy Youth Organization. They are proceeding to hire an interim coordinator for a three
24 month period on a part time basis,to establish the real need for a director of the program.
25 Funding is available for the coordinator. The organization currently has a balance of$7,000 and
26 is planning to derive additional ftmds through grants. Their estimated budget is $10,000 to
27 $15,000 per year. He noted several other task forces are also meeting. There will also be
28 meetings with other organizations who are working with youth now to determine what they do
29 and determine what is needed to improve the assets of youth in the community. Wagner reported
30 the program is moving ahead.
31 Faust reported he, Wagner,Mornson, and Marks had attended the School in the 21 st Century
32 event on November 21, 1996. Faust reported he had also attended the follow-up meeting last
City Council Regular Meeting Minutes
November 26, 1996
Page 5
I Saturday to discuss the issues and opportunities for the school district. These were informative
2 and thought-provoking meetings.
3 Faust reported he and City Manager had attended the League of Minnesota Cities Policy and
4 Adoption Conference for upcoming legislative policies. He stated he had a copy of the report
5 that any interested Councilmembers could read.
6 Marks reported he had attended the Antique Show at Apache Plaza which had great attendance.
7 Marks reported he had attended the St. Anthony Orchestra Board meeting last Thursday. He had
8 also attended the School in the 2 1 st Century meeting. Marks noted he is on the Education
9 Committee for the Healthy Community/Healthy Youth. He stated he also felt the organization
10 was moving ahead.
I I Enrooth reported his attendance at a meeting of the AMM regarding the future of cities. He
12 reported part of the Metropolitan Council's discussion was the increase of three quarter million
13 people by the year 2010 in the metropolitan area and the impact to the infrastructure. He stated
14 he felt this was an important issue.
15
16 C. Mayor.
17 Mayor Ranallo reported he had visited the'l st graders at Wilshire Park. He noted the children
18 are well informed about the fire department and the police department. The children are also
19 involved with visiting the residents of the nursing,home.
20 Mayor Ranallo reported he had received a call from Mark Stenglien, the new Hennepin County
21 Commissioner. He stated he would like to meet with the Mayor and set up a schedule to attend
22 Council meetings and answer questions that may arise. Mr. Stenglien also asked what Hennepin
23 County could do for the City of St. Anthony. Mayor Ranallo reported he had-mentioned that the
24 Hennepin County Sheriffs department could help the City with their police work.
25 D. Cily Manager.
26 City Manager Mornson reported he felt the four major issues for this legislative session resulting
27 from the League of Minnesota Cities Policy and Adoption Conference are telecommunications,
28 property tax,tax increment financing, and transportation legislation.
29 Mornson reported Ramsey County will be holding a public meeting in regard to the 37th Avenue
30 Bridge Project at Apache Plaza on Tuesday, December 3, 1996 from 6:00 to 7:30 P.M. Ramsey
31 County will present a rendering of Silver Lake Road as it currently exists and ask the residents'
32 what they would like to see done. Mornson explained several options and the costs. He
33 explained Option 1 - Base,would be MnDOT Standard and include ornamental metal railing.
34 This Option would cost $43,000, all of which would be paid with federal funding. Option 2 -
35 Intermediate 1, would include custom ornamental-railing and decorative lighting and would cost
36 $63,680. Federal fimds in the amount of$43,000 would still be utilized but the City of St.
City Council Regular Meeting Minutes
November 26, 1996
Page 6
1 Anthony would have to fund the balance of the project. Ramsey County will meet with Staff in
2 January or February of 1997 and will then submit the project. Mornson noted the neighborhood
3 meeting is the first of three meetings. The next meeting will be held next year at this time.
4 Marks stated he would like the issue of who is responsible for snow removal on the sidewalks of
5 the bridge addressed. Mornson stated he has brought this issue to the attention of Ramsey
6 County.
7 Mayor Ranallo asked who had been notified of the public meeting. Mornson reported all
8 resident in the area were notified. The list which had been utilized for the CUB Food Stores had
9 been used for this notice.
10 Mayor Ranallo stated he has received calls from residents who support and also who are in
11 opposition'to installation of sidewalks on the bridge.
12 Morn�on noted that due to the public meeting regarding the bridge project being scheduled for
13 Tuesday, December 3, 1996, he would like to reschedule the Council work session to
14 Wednesday, December 4, 1996 from 6:00 to 6:45 P.M.
15 There was Council consensus to reschedule the December work session to December 4, 1996
16 from 6:00 to 6:45 P.M.
17 Morrison reported three cleaning proposals for the new City Hall/Community Center had been
18 accepted. Staff is in the process of analyzing the bids and performing reference checks. Staff
19 also is continuing to work with Agkanan to determine whether they want to continue to lease
20 space in the current building until it is demolished.
21 Mornson reported Kim Johnson of the School Board has notified Staff that the Sandbee
22 Organization would like to retain approximately 250 bricks from the current City Hall. Public
23 Works employees will take the brick off and'the SANBE Organization will be responsible to
24 clean the brick.
25 Morrison repor'ted the Planning Commission had discussed composition of the Comprehensive
26 Plan Update Task Force. Council had suggested a member of Healthy Community/Healthy
27 Youth be appointed to the Task Force to represent.the churches. The Planning Commission has
28 proposed that instead of this option, a letter be sent to every church in the area informing them of
29 the meetings and inviting them to be involved by participating in the meetings or simply by
30 submitting their ideas to the task force. It was also suggested this be utilized for the service
31 organizations.
32 The Council supported this approach but expressed concern that this may result in too many
33 people being involved.
City Council Regular Meeting Minutes
November 26, 1996
Page 7
1 VIII. PUBLIC HEARING -None.
2
3 IX. NEW BUSINESS.
4 A. Resolution 96-062, re: Parking Signage in Front of St. Anthony Village-High School.
5 Warren Rolek, Superintendent School District#282, stated this is a longstanding safety
6 issue. The issue is that parking is allowed on both sides of 33rd Avenue when children
7 are arriving and departing from school. The street becomes very congested and children
8 are running across the street when being picked up or dropped off on the south side of the
9 street. He suggested a three-part solution to the problem. -No parking in the horseshoe,
10 one hour parking on the north side of 33rd Avenue from 7:00 A.M. to 3:00 P.M. during
I I school days, and no parking at anytime on the south side of 33rd Avenue during school
12 days.
13 Mayor Ranallo noted Staff had received letters from Anthony Kaczar, Jim and Kathleen
14 Zappia, and Marilyn H. Dregger in opposition to the proposed changes. Mayor Ranallo
15 reported he had also received phone calls from residents expressing concern.
16 Mr. Allen Lilienthal, 3212 - 33rd Avenue, stated he and his wife had purchased the home
17 directly across the street from the school earlier this year. They have a day care business
18 in their home and are concerned with the effect of no parking in front of the house to their
19 business. Most customers use the driveway but there are tirries, such as-the recent
20 snowstorm, when the driveway is not accessible. He stated he would be comfortable with
21 one hour parking in front of his home. He agreed that parking on the south side of 33rd
22 Avenue and dropping children off to run across the street was a very dangerous situation
23 but felt that the parents of the children needed to be educated. He suggested a letter be
24 sent to the parents alerting them of the danger and explaining why it is necessary to park
25 on the north side of the street will be a better solution. He stressed that he felt the
26 solution came down to educating the parents.
27 Mr. Roger Martin, 3217 Hilldale Avenue, stated he was concerned with the proposal to
28 eliminate right hand turns out of the school parking lot onto 33rd Avenue.
29 Mornson noted he had spoken with Mr. Martin in regard to this concern and had informed
30 him that this was something the school was proposing on their own. It would be on their
31 property.
32 Mr. Rolek stated the no right hand turn would only be enforced during certain hours. He
33 explained it was an effort to decrease the amount of traffic on that area of 33rd Avenue
34 when cars were parked on both sides. He stated he was open to other ideas. He was
35 certain the community is experiencing a deep concern and he was only trying to resolve
36 the issue.
City Council Regular Meeting Minutes
November 26, 1996
Page 8
I Mr. Martin stated he felt the no right turn proposal would push the problem into the
2 residential area. He felt there was already enough traffic in that area.
3 Mayor Ranallo explained the City had no control if the school wished to place a sign on
4 their property eliminating a right hand turn and the City would be required to enforce the
5 restriction.
6 Marks suggested the south side be signed as no stopping and letting students out in this
7 area. He noted however,that this would be more difficult,to enforce.
8 Mayor Ranallo asked Mr. Rolek if he would be comfortable with attempting signage that
9 would prevent parents from dropping their children on the south side but would still
10 allow residents to park there themselves.
Mr. Rolek stated he would be willing to try this solution for a period of time. He stated
12 he understood the concerns of the residents.
13 Faust stated he would prefer to maintain the parking as described in the proposed
14 resolution with no parking on the south side of 33rd Avenue for one hour in the morning
15 and one hour in the afternoon and one hour parking on the north side of 33rd Avenue,
16 both to be enforced only on school days. This could be done for a trial period and it
17 could then be determined how much of an inconvenience this caused for the residents.
18 He noted this was an issue of the safety of the children.
19 Enrooth suggested there be no parking on the north side of 33rd Avenue from 7:00 A.M.
20 to 3:00 P.M. so the area is free for children to be dropped off and signage on the south
21 side of 33rd Avenue to discourage student drop off. This could then be evaluated on
22 March 1, 1997 to determine the effects.
23 Mr. Lilienthal suggested a notice also be sent to the parents to educate them of the
24 dangers.
25 Mayor Ranallo noted the Police Department would also be requested to help enforce the
26 signage.
27 Faust suggested the north side of 3 3rd Avenue be signed as a 10 minute loading zone to
28 encourage parents to park on the north side to drop off and pick up students. This could
29 then be evaluated on March 1, 1997.
30 Morrison suggested the evaluation period be extended to the end of the school year. He
31 noted that different seasons have an effect on the traffic situation.
32 There was Council consensus to amend the resolution to read:
City Council Regular Meeting Minutes
November 26, 1996
Page 9
1 WHEREAS, in the interest of student safety, Independent School District#282, has requested City
2 Council approval of parking signage as.follows:
3 1) On the south side of 33rd Avenue N.E., signage stating"No stopping or dropping
4 off of children and the existing signage of one hour parking on school days only.".
5 2) On the north side of 33rd Avenue N.E., signage stating "Fifteen minute parking
6 during school days- 7:00 A.M. to 3:00 P.M.".
7 This will then be evaluated as to the effects at the end of the school year.
8 Mr. Rolek stated he was willing to try this solution.
9 Motion by Wagner, second by Marks to approve Resolution 96-062; approving parking
10 signage on 33rd Avenue as amended with evaluation at the completion of the school year.
I I Motion carried unanimously.
12
13 B. Resolution 96-063, re: Agreement Relating to Middle Mississippi River Watershed
14 District.
15 Enrooth reported there are still some issues related to the document which need to be
16 resolved by the City Attorney. He stated City Manager has suggested that the City
17 Council pass the Resolution pending resolution of all issues at hand.
18
19 Motion by Enrooth, second by Marks to approve Resolution 96-063, approving the Joint
20 and Cooperative Powers Agreement relative to the Middle Mississippi River Watershed
21 Management Organizations, subject to resolution of all issues at hand.
22 Motion carried unanimously.
23 C. Resolution 96-064, re: Purchase of an Inventory Control System for the Municipal Liquo
.24 Stores and Discussion of Other Liquor Issues.
25 Mike Larson, Liquor Operations Manager,reported it has been his primary goal since
26 hire with the City of St. Anthony to obtain an Inventory Control System for the liquor
27 stores and the Stonehouse. After eight weeks of study and research, bids were requested.
28 Bids were received from Retail Data Systems (RDS) and Total Register Systems (TRS).
29 Mr. Larson stated after careful review and research, Total Register System did not
30 completely meet the specifications required in the City's request for Bid. Therefore,he
31 recommends the bid from Retail Data Systems in the amount of$46,650.
32 Brian Anderson, Total Register Systems, stated his company has been in business for
33 fifteen years. The company has worked with cities including Edina, Richfield, Eden
City Council Regular Meeting Minutes
.November 26, 1996
Page 10
I Prairie,Thief River Falls and Marshall. Their goal is to provide a professional quality
2 product.
3 Mayor Ranallo noted the Mr. Larson has stated that after careful review and research
4 Total Register Systems does not meet the specifications of the City of St. Anthony.
5 Mr. Anderson stated he did not believe this was true.
6 Mayor Ranallo noted that by law, the City is required to take the low bid if it meets the
7 specifications.
8 Mr. Anderson stated he felt his bid did meet the City's specifications.
9 Wagner stated he understood the bid-was not able to meet the specification of being able
10 to handle the data for two stores.
I I Mr. Anderson stated he could absolutely meet those specifications.
12 Marks asked that Mr. Larson explain the items in which the specifications were not being
13 met.
14 Mr. Larson stated the main area where he felt TRS did not meet the specifications was in
15 the area of communication. The requested form of communication is not in place in any
�16 existing TRS operation in any city and therefore could not be verified.
17 Mr. Anderson stated many of his installations include multiple stores. Information is
18 transferred by use of floppy disk. He stated he currently has no stores on this version of
19 software that provide information in the forin requested by Mr. Larson.
20 Mayor Ranallo questioned that Mr. Anderson had stated that he currently had no other
21 cities communicating in this fashion but he was stating that he could do it here.
22 Mr. Anderson stated he absolutely could.
23 Faust reiterated that Mr. Anderson had no application currently operating as the City of
24 St. Anthony had specified.
25 Mr. Anderson stated he did have installation like the one requested by the City of St.
26 Anthony but not on the current version of the software.
27 Mr. Larson stated the software version bid was Version 4. He stated he was unable to
28 find the communication of information in the form requested on the bid in this
29 configuration of software.
City Council Regular Meeting Minutes
November 26, 1996
Page 11
I Mayor Ranallo questioned that Mr. Anderson could provide the specifications requested
2 by the City of St. Anthony in the older version of software but not in the new software.
3 Mr. Anderson stated that his company does a lot of modem communication with Version
4 4. It has a built in communication hub. He could provide this communication if it is
5 what the City is requesting.
6 Mr. Larson stated at the beginning of his research he worked with Mr. Anderson a lot
7 He then detennined that the communication services he was requesting were not available
8 and he also determined that the system was not user friendly. At that point, he requested
9 bids for other systems. Mr., Larson stated he had asked cities why they had chosen the
10 system they had. Four of the.five cities who had selected TRS stated they had done so
due to the low bid process.
12 Mr. Larson explained the hardware proposed by RDS included Acer Pentium 75
13 megahertz computers with Intel processors. TRS is proposing three 486-80 megahertz
14 systems. Mr. Larson stated he felt Pentium are the computers of the future. The 486
15 systems would eventually require upgrades.
16 Mr. Larson stated RDS was more experienced in this type of installation with 20,000
17 applications and$2.5 millions annual sales. It is a larger company with more support.
18 Mr. Larson explained that RDS is providing a synchronics software. TRS can provide
19 the same feature but it would require the purchase of software options.
20 Mr. Larson stated the biggest factors affecting his recommendation are the
21 communications ability and the user friendliness. He noted the staff at the liquor stores
22 are not versed in computers. The user friendliness is important relative to the stress of the
23 employees at the stores. Mr. Larson stated he felt the system provided by RDS was much
24 more user friendly.
25 Michael Allen, Retail Data Systems, stated RDS is utilizing the Windows NT Platform
26 from Microsoft. They have in the past utilized LANtastic and Novell but have
27 determined that they do not have the capacity to maintain a large volume. Windows NT
28 Platform does have this capacity. He stated he felt it is important for the City to start out
29 with the best hardware and software available.
30 Mayor Ranallo suggested Council wait one week and obtain more information from RDS
31 and TRS and a letter from City Attorney stating they can go without the lowest bidder.
32 Marks asked if RDS was utilizing the NT Advanced Server. Mr. Allen stated they were
33 currently using NT Version 4.0.
City Council Regular Meeting Minutes
November 26, 1996
Page 12
Mr. Allen stated that as the software continues to provide more features and functions, the
2 hardware requirements are increased. He stated itwas his responsibility.to provide what
3 the City will need.
4 Marks asked if this is a user interface system.
5 Mr. Allen stated he believed that point of sale related fimctions need to be accomplished
6 quickly to serve the customer with minimal contact with the equipment to get the job
7 done. The system is contact sensitive and the same keystrokes are utilized in different
8 areas. This provides for a minimal amount of keystrokes needing to be learned. There is
9 no mouse used at the point of sale. Information can be pulled out of the system to create
10 any report the City would specify. A relational database is utilized as is a,system for total
I I internal control. The information can be accessed at any location at any time.
12 Mr. Anderson stated his company has been in operation since 1982. He noted the same
13 gentleman who wrote their original system is still writing with them today. He stated the
14 City of Edina has stated that it takes five to ten minutes to train a clerk on the TRS.
15 system. In regard to hardware, Mr. Anderson stated he had bid the 486 system as it met
16 the specifications of the City. The 486s are no longer available and his company would
17 also be providing Pentium computers. He stated the network used is the same as in any
18 industry. Each register has its own hardware which does a batch process in the morning.'
19 The operations are in the stand-alone mode during the day to ensure integrity.
20 Marks asked what network system was utilized by TRS.
21 Mr. Anderson stated he had bid LANtastic but could utilize any network system that the
22 City would specify.
23 Marks asked what database was being utilized. Mr. Anderson stated TRS utilizes Fox
24 Pro. Mr. Allen stated RDS utilizes Peach Tree.
25 Marks asked if the system was object oriented.
26 Mr. Anderson stated the TRS system was object oriented.
27 Mr. Allen stated he did not know the answer to this question. He stated he believed the
28 system was object oriented as the software, Version 7, has been entirely re-written to
29 handle new technology. This includes the capacity to handle, a four character date and
30 automated check authorization. He noted this has been done in the anticipation of
31 addition of more technology in retail because of the increase in unavailability of labor to
32 service the entry level positions in retail.
City Council Regular Meeting Minutes
November 26, 1996
Page 13
I Mr. Allen stated his company provides software that is stable with quarterly updates
2 provided on CD Rom. RDS has been in operation in Minnesota since 1979. They have
3 23 offices with headquarters in Omaha,Nebraska. The company is employee owned with
4 a total of 350 employees, 40 of which are based in the Minneapolis office.
5 Marks asked if TRS provided updates on CD Rom. Mr. Anderson s tated their updates are
6 not provided quarterly but are provided via modem.
7 Mr. Larson stated both companies offer updates via modem but TRS charges $.75 per
8 minute for their updates.
9 Mr. Larson stated this has been a difficult decision. He would never suggest that the City
'10 spend more money than necessary. He stated he felt however, that for the best future for
I I St. Anthony Liquor Operations,the bid from RDS should be accepted.
12 Motion by Marks, second by Wagner to table consideration of Resolution 96-064 to the
13 December 4, 1996 City Council meeting for ftuther evaluation and consultation with City
14 Attorney.
15 Motion carried unanimously.
16 Momson noted Staff continues negotiations with First Bank for the SAV Il Liquor Store.
17 It is hoped this will be resolved by the end of 1996.
18 Mr. Larson reported food operations at the Stonehouse will begin on December 2, 1996 at
19 11:00 A.M. Food will be served from 11:00 A.M. to 10:00 P.M. Monday through
20 Saturday. Currently there are two cooks on staff and he is in the process of hiring a third
21 co ok. Three food service people have been placed in addition to the staff at the
22 Stonehouse. Mr. Larson stated he and staff are anxious to begin.
23 Faust asked if any advertising was being done.
24 Mr. Larson stated in December the Stonehouse is featuring the"Lucy Burger". He stated
25 he felt some time was needed to iron out any problems and did not anticipate any
26 promotions until the Valentine weekend.
27
28 IX. UNFINISHED BUSINESS -None.
29
30 XI. ADJOURNMENT.
31 Motion by Marks, second by Wagner to adjourn the meeting at 9:02 P.M.
32 Mo tion carried unanimously.
City Council Regular Meeting Minutes
November 26, 1996
Page 14
I Respectfully submitted,
2 Lorri Kopischke
3 TimeSaver Off Site Secretarial
4
5 Mayor
6 ATTEST:
7 City Clerk
I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 DECEMBER 4, 1996
4 1. CALL TO ORDER/'ROLL CALL.
5 The meeting was called to order at 7:19 P.M. immediately following adjournment of the Truth in
6 Taxation Public Hearing.
7 11. ROLL CALL.
8 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner and Faust.
9 Also Present: City Manager M[ichael Mornson, Finance Director Roger Larson, Management-
10 Assistant Kim Moore-Sykes, Public Works Director Larry Hamer, and Liquor Operations
11 Manager Mike Larson.
12 Councilmembers Absent: None.
13 111. APPROVAL OF DECEMBER 4, 1996 COUNCIL AGENDA.
14 Motion by Wagner, second by Enrooth to approve the December 4, 1996 Council Agenda as
15 presented.
16
17 Motion carried unanimously.
18 IV. APPROVAL OF NOVEMBER 26, 1996 REGULAR COUNCIL MEETING MINUTES
19 ARE DEFERRED UNTIL THE NEXT REGULAR COUNCIL MEETING SCHEDULED
20 FOkDECEMEBER 18, 1996.
21 V. LICENSES/PERMITS/PETITIONS -None.
22 VI. PRESENTATION OF CLAIMS.
23 Motion by Marks, second by Enrooth to approve the following claim:
24
25 A. 1 page of Verified Claims as presented by the Finance Director.
26
27 Motion carried unanimously.-
28 VII. REPORTS.
29 A. Councilmembers.
30 Councilmember Wagner reported his attendance at the St. Anthony's Merchants meeting today.
31 They will be having a free sleigh ride on Friday, December 20, 1996 from 6:00 to 9:00 P.M.
32 There are no advance reservations and the sleigh rides will be starting in front of All Star Travel.
33 The sleigh will be larger this year, seating up to twenty people, so more people will be able to
34 enjoy this event.
35
36 B. Mayor.
37 Mayor Ranallo reported he and three other Councilmembers had attended the public meeting
38 hosted by Ramsey County in regard to the 37th Avenue Bridge Project at Apache Plaza on
39 December 3, 1996. Ramsey County sent notice to 120 residents in the area who are directly
40 affected by this project. Of the 120 residents noticed, only three families attended the meeting.
41 Mayor Ranallo noted Ramsey County made a good presentation and will now begin bridge
City Council Regular Meeting Minutes
December 4, 1996
Page 2
I design and obtain funds for the project. Construction will begin in early 1999. Ramsey County
2 will keep Silver Lake Road open at all times but it will be reduced to one lane of traffic in both
3 directions.
4 Mayor Ranallo reported Santa Claus will be riding on the fire truck this year and will be
5 collecting Toys for Tots which will then be taken to Channel 11.
6 C. Cily Manager.
7 City Manager Mornson noted the Employee Appreciation breakfast given by the City Council
8 will be held on Thursday December 12, 1996.
9 Councilmember Wagner reported the main food has been ordered and the space is reserved.
10 Councilmember Faust stated he will be unable to attend the breakfast due to a prior conunitment.
11 Mornson reported an agreement has been reached with Agnakhan to retain their 'space in the
12 existing building through January 1997. They will pay an increased portion of the utility bill.
13 Mornson reported Arnie Hendrickson of Minnegasco will be present at the Council meeting on
14 Decemb'er 18, 1996,to present the City with a plague of appreciation for allowing Minnegasco to
15 work in the City of St. Anthony for 40 years and a check for$250.00.
16 Mornson noted the HRA is in the process of purchasing property on Kenzie Terrace. The Judge
17 in the Tollefson property case has ordered the owner be fined $750.00 and sentenced to 30 days
18 injail. The Judge then reduced the penalty by suspending the 30 days in jail andreducing the
19 fine to $250.00 if the property is cleaned up within 30 days.
20
2 1 VIII. PUBLIC HEARING -None.
22
23 IX. NEW BUSINESS.
24 A. Resolution 96-064. re: Purchase of an Inventory Control System for the Municipal Li o-r
qjL
25 Stores and Discussion of Other Liquor Operation Issues.
26 Mayor Ranallo noted this item had been tabled at the Council Meeting of November 26,
27 1996 to allow time for more information to be gathered including an opinion from City
28 Attorney regarding the requirement to accept the lowest bid.
29 Mornson reported Staff has not obtained any fin-t her information and recommended this
30 item be tabled.
31 Brian Anderson, Total Register Systems (TRS),noted that Liquor Operations Manager
32 was recommending the City not take the lowest bid which was provided by his company
33 because his company did not meet the specifications of the City of St. Anthony. He
34 stated he felt the issue of Retail Data Systems providing a system which would do a
35 betterjob in the future and easier use is a matter of opinion. He noted however, another
36 issue that was cited at the November 26, 1996 meeting, was that four of five TRS
37 customers when asked stated they only purchased the TRS system because of the low bid
38 process and did not feel it met the specifications of their City. Mr. Anderson stated he
City Council Regular Meeting Minutes
December 4, 1996
Page 3
1 disputed where this information had been obtained. He stated he had spent some time
2 since the-last City Council Meeting and contacted a number of the persons whom he had
3 given the City of St. Anthony as references. Not one of the persons had received a call
4 from Liquor Operations Manager Larson.- He stated he wanted to bring this to the
5 attention of the City Council and asked that he be provided with a list of the customer
6 who had made these claims.
7 Liqu or Operations Manager Mike Larson, stated he would recommend this item be tabled
8 until he finalized all his research. Mr. Larson stated he had the opportunity to talk with
Mr. Anderson this past week and wanted to state publicly that in no way was he
10 attempting to discredit Mr. Anderson or his company. Mr. Larson stated he hoped he did
I I not present the information in that fashion,that was not his intent and if it was perceived
12 in that manner,he apologizes.
13 Councilmember Marks asked Mr. Allen if he had determined if the underlying
14 architecture of his company's system was object oriented.
15 Michael Allen, Retail Data Systems, reported he had the opportunity to speak with the
16 President of Synchronics Software, Jeff Goldstein. Mr. Goldstein had explained that the
17 software is reusable. The software is designed so it can be consistently reused as
18 appropriate to perform functions. The reusable element of the software design allows that
19 when changes are made,there are fewer areas that have to be changed and this reduces
20 the number of problems. Mr. Goldstein also had explained another feature is that the
21 structure is expandable. The necessary hooks and switches are built into the base
22 . platform to allow for additional features in the future. This allows for easier growth. Mr.
23 Goldstein had also explained there are 1.3 million lines of code in the software.
24 Motion by Enrooth, second by Wagner to table consideration of Resolution 96-064 to the
25 December 18, 1996 City Council meeting for fin-ther evaluation and consultation with
26 City Attorney based on the current conversation and recommendation of Staff.
27 Motion carried unanimously_-
28 X. UNFINISHED BUSINESS -None.
29
30 XI. ADJOURNMIEN T.
31 Motion by Marks, second by Enrooth to adj ourn the meeting at 7:3 5 P.M.
32 Motion carried unanimously.
33 Respectfully submitted,
34 Lorri Kopischke
35 TimeSaver Off Site Secretarial
36
37 Mayor
38 ATTEST:
39 City Clerk
CITY OF ST. ANTHONY
PLANNING COMMISSION AGENDA
DECEMBER 17, 1996
7:00 P.M.
COUNCIL CHAMBERS
1. CALL TO ORDER.
11. ROLL CALL.
Ill. APPROVAL OF DECEMBER 17, 1996 PLANNING COMMISSION AGENDA.
IV. APPROVAL OF NOVEMBER 19, 1996 PLANNING COMMISSION MINUTES.
V. DESIGNATE PLANNING COMMISSION REPRESENTATIVE TO JANUARY 14,
1997 COUNCIL MEETING.
VI. PUBLIC HEARING.
None.
VII. OTHER BUSINESS.
A. -Sign Ordinance Review.
1 . Ground Signs.
VIII. COMMENTS.
A. Commissioners.
B. Staff.
1 . January Public Hearings.
A. Shopping Center Ordinance Amendment.
2. Comp. Plan Update Task Force.
IX. ADJOURNMENT.
CITY OF ST. ANTHONY
PLANNING COMNUSSION MEETING M[INUTES
3 NOVEMBER 19, 1996
4 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
5 The meeting was called to order and the Pledge of Allegiance was led by Chair Bergstrom at
6 7:02 P.M.
7 H. ROLL CALL.
8 Commissioners present: Chair Bergstrom; Commissioners Delmonico, Franzese (arrived at
9 7:04), Gondorchin, Makowske (arrived at 7:06 p.m.), and
10 Thompson.
11 Commissioners absent: Commissioner Horst.
12 Also present: Kim Moore-Sykes,Management Assistant.
13 H1. APPROVAL OF NOVEMBER 19, 1996 PLANNING COMMISSION AGENDA.
14 Motion by Thompson, seconded by.Gondorchin,to approve the Planning Commission Agenda
15 for November 19 as presented, noting that Item VI.A. 96-18 - Conditional Use Permit, Milliam-
16 Magnuson VFW, had been withdrawn from the agenda on November 15, 1996 as per request of
17 the applicant.
Motion carried unanimously.
19 Commissioner Franzese arrived at 7:04 p.m.
20 IV. APPROVAL OF THE OCTOBER 15, 1996 PLANNING COMMISSION MEETING
21 MINUTES.
22 Comrrdssioner Makowske arrived at 7:06 p.m.
23 Motion by I?elmonico, seconded by Franzese,to approve the October 15, 1996 Planning
24 Commission Meeting minutes with the following changes:
25 On Page 2, Lines 6 and 7, remove"because the building is in the setback, by definition of the
26 City Ordinance (Section 1660),this is a non-conforming structure" and replace with'.'because the
27 building was grandfathered in,this is a non-conforming issue".
28 On Page 4, Line 1, remove"allow'ance of a new non-con-forming structure"and replace with
.29 "variance for proposed structure".
30 Motion carried unanimously.
31 V. DESIGNATE PLANNING COMMISSION REPRESENTATIVE TO NOVEMBER 26,
1996 COUNCIL MEETING.
Commissioner Franzese was appointed as the Planning Commission representative for the
34 Tuesday,November 26, 1996, City Council meeting.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 2
1 VI. PUBLIC HEARINGS.
2 A. __ Conditional Use Permit, Milliam-Magnuson VFW, (96-18).
3 Ms. Modre-Sykes reported this request was withdrawn by the applicant on November 15, 1996.
4 B. Variance for R-1 Lot Width, 3216 32nd Avenue N.E.
5 Chair Bergstrom opened the public hearing at 7:13 P.M.
6 M s. Moore-Sykes reported Thomas A. Brama, potential buyer of 3216-32nd Avenue N.E., is
7 requesting a lot width variance of 7 lineal feet so that he can complete the purchase of this R-I
8 lot. It is his intention to demolish the current structure and rebuild a contemporary residential
9 structure that will conform with those in the surrounding neighborhood. He indicated to Staff
10 that once the home is built,he and his family intend to reside there.
11 The site plan submitted to Staff indicates that the structure will be built within the setbacks as
12 require d by theCity Zoning Ordinance and impervious surfaces are well within the lot coverage
13 r.equirement. The lot is 9,129 square feet,which conforms to the City Ordinance regarding the
14 size of an interior lot. In reviewing the plat map of the area, a great majority of the R-I lots
15 along 32nd between Silver Lake Road and Rankin Road are between 50 and 68 feet wide.
16 Ms. Moore-Sykes reported Staff is recommending approval of the lot width variance request of 7
17 lineal feet for the following reasons:
18 1. The insufficient width of this lot makes it non-conforming and thereby creates a hardship
19 for an interested buyer of this property.
20 2. Neighboring lots have front footages that range from 50 feet to 68 feet and were platted
21 - before the City's Zoning Ordinances were codified.
22 3. Without this variance, Mr. Brama would not be able to build his home on this R-I lot,
23 thus preventing him from redeveloping this lot into its best and most reasonable use.
24 4. The variance, if approved would not alter the essential character of the neighborhood.
25 Chair Bergstrom asked if a survey had been done of this property.
26 Ms. Moore-Sykes stated the county map indicates this is a short lot, 68 feet, as are most of the
27 lots in this area.
28 Mr. Thomas Brama, 1811 Long Lake Road, stated he had grown up in St. Anthony and now lives
29 in New Brighton. His children attend Wilshire Park School and he and his wife would like to
30 move into the school district. He noted the existing structure is 23 feet by 24 feet and the only
31 option available is to demolish the structure. He noted the proposed home will meet all the
32 setback requirements.
33 Commission Franzese commented that this was a nice looking home. Commissioner
34 Gondorchin asked who would be building the home.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page.3
I Mr. Brama stated he would be building the home. He noted that his father was builder and he
2 had helped his.father build a dozen homes. Ae'value of the home would be between
3 $180,000.00 and $200,000.00.and the foundation will contain 1,000 square feet and there will be
4 a three-car attached garage.
5 Chair Bergstrom questioned why a variance was necessary as the lot was already pla'tted with an
6 existing structure and the proposed structure would meet all the setback requirements.
7 Ms. Moore-Sykes stated this was required as the lot was non-confornimig.
8 Commissioner Franzese noted that this currently is a non-conforming issueAich is
9 grandfathered in as the home was built before 1976. Once the structure is removed, the lot will
10 not be in compliance with the ordinance. A variance is necessary f6r compliance.
11 Commissioner Franzese asked when construction would begin.
12 Mr. Brama stated he had hoped to begin construction before frost but was unable. His current
13 home is for sale and he hopes to start construction before December 1, 1996 with completion in 4
14 to'5 months.
Chair Bergstrom closed the public hearing at 7:20 P.M.
16 Motion by Gondorchin, seconded by Delmonico,to recommend approval of a lot width variance
17 request of 7 lineal feet for Thomas A. Brarna, for the property located at 3216 - 32nd Avenue
18 N.E. as it meets the variance criteria as follows:
19 1. The hardship is not created by the owner as the lot was platted before the city codified
20 lots and represented housing standards of that era.
21 2. The situations are unique to this individual and property.
22 3. The variance, if approved would not alter the essential character of the neighborhood and
23 is in the spirit with redevelopment of the City of St. Anthony
24 4. No opposition was expressed to the request.
25 Motion carried unanimously.
26 Chair Bergstrom noted this issue will be considered at the November 26, 1996 City Council
27 meeting.
28 Commissioner Franzese asked Staff to clarify the necessity of the variance. Commissioner
29 Makowske noted this issue was addressed on page 1613, Section 1615.05 Subd. 2.
30 VIL OTHER BUSINESS.
A. Review of Proposed Amendment to the OPUS Sign Plan for CUB Foods Store.
0 This item was postponed as no representatives were present from OPUS or Universal
33 Signs.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 4
I B. Review of the Amendment to Chanter 16 re: Setback Requirements for Shopping
2 Centers.
3 Ms. Moore-Sykes reported a Planming Commission public hearing will be necessary in
4 regard to this issue in January or February, 1997. She explained this amendment
5 addresses the definition of shopping centers and allowing in unique situations the
6 forgoing of the setback requirements of usual platted lots. She noted the example of
7 Apache Plaza. This amendment would allow for reduction the restrictions to allow for
8 continuing development of Apache Plaza...
9 Chair Bergstrom asked if this definition of"shopping center" would conflict with the'
10 definition.of"shopping center" in Section 1400.04, Subd. 27 of the sign ordinance.
11 Commissioner Franzese noted that the definition in Section 1400.04 was more specific.
12 It included a minimum of 75,000 square feet, common ownership and parking provided
13 for use in common. She suggested the definition be deleted from Section 1400.04 and
14 noted it was placed there originally as it was not listed anywhere else.
15 Commissioner Makowske noted there were four differences 'in the definitions. In Section
16 1400.04 the use of the term"occupant", the requirement of more than 75,000 square feet
17 of area, and parkingprovided for use-in common, and in Section 1635.35 the reference to
18 46 multiple ownership".
19 Chair Bergstrom noted these definitions need to be parallel.
20 Commissioner Gondorchin questioned why the number"four" was chosen as the
21 minimum number of service establishments.
22 There was Commission consensus that the intent of the proposed ordinance was good.
.23 There was direction to Staff to bring the concerns and questions to the attention of City
24 Attorney and obtain his opinion.
25
26 VIII. COMMENTS.
27 A. Commissioners.
28 Commissioner Franzese stated she had noted that the bonding bill which was passed was
29 not included on her tax statement. She has contacted the Finance Director and he is
30 investigating-
31 Chair Bergstrom congratulated Commissioner Franzese on her re-election to the
32 Hennepin County Park Commission.
33 Commissioner Makowske reported he had been elected as President of the St. Anthony
34 Orchestra Board of Directors.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 5
Commissioner Thompson reported there would be a public information hearing regarding
2 the bridge project on December 3, 1996 from 6:00 P.M. to 7:30 P.M. at Apache Plaza.
.3 B. , Staff.
4 -1. December Public Hearings.
5 a. None.
6
7 2. Comprehensive Plan Update Task Force.
8 Chair Bergstrom explained the two at large representatives, Anthony Kaczor and
9 Constance Kozlak had been chosen as they had been present at the joint meeting last
. 10 month and had expressed interest. He questioned the identity of Jeanette Solie.
Ms. Moore-Sykes stated she had asked Public Works Director and he had informed her
12 that Ms. Solie was A phenomenal Realtor, did her own work, was knowledgeable and
13 very helpful. Ms. Moore-Sykes reported City Manager has suggestedthat the Chamber
14 of Commerce President be appointed as the representative for the Retail/Commercial
15 area. He also had advised that George Wagner is a member of the Kiwanis and would be
16 -able to fill two roles.
17 Commiss ioner Makowske stated he felt the best means to get information back to the
community was through community representatives on the task force.
19 Commissioner Franzese stated she did not know Jeanette Solie but was aware that her
20 husband Ken Solie owned the Macalaster Apartments,American Monarch property and
21 the property to the east of the American Monarch Building.
22 Chair Bergstrom asked what Healthy Youth/Healthy Community was.
23 Commissioner Makowske stated it is a group which includes the churches and other
24 members of the community, which was founded to focus on more positive opportunities
25 for youth.
26 Ms. Moore-Sykes stated a representative from.this organization would represent various
27 organizations and interests of the community.
28 Chair Bergstrom asked if this was a viable organization. Commissioner Makowske stated
29 he was not sure but his recommendation would be to return churches as that
30 representative.
31 Commissioner Makowske asked how Kim Johnson had been appointed to the School
32 Representative position.
0 Ms. Moore-Sykes stated he had been suggested by Warren Ro'lek, Superintendent of
34 Schools.
Pla nning Commission Regular Meeting Minutes
November 19, 1996
Page 6
Chair Bergstrom stated he had envisioned the task force to be a group of people with
2 diversified vested interests in the City.of St. Anthony.
Commissioner Gondorchin stated he would like to see the church community
4 represented. He was in favor of sending a communication to all of the churches and
5 asking them to feel free to contact the task force or to submit their opinions to the task
6 force. This would give the church communities the chance to be involved.
7 Chair Bergstrom stated he felt the same should be.done for the Service-Organization
8 Representative.
9 Commissioner Makowske stated he felt the task force should have representatives who
10 would bring information in as well as bring information back out to civic organizations,
11 churches and schools.
12 Chair Bergstrom stated he supported the idea of identifying the churches in the
13 community and sending them copies of information and inviting them to meetings. He
14 felt this may even be a good method for addressing the Multi-Family/Housing Complex
15 Representative.
16 Commission er Makowske asked if the aging community and younger families were being
17 addressed as part of the task force.
18 Commissioner Franzese stated she felt the School Representative was representing the
19 young families. Ms. Moore-Sykes noted that Community Services has a Senior Program.
20 She suggested Chair Bergstrom contact the Coordinator, Sally Cain at 781-5021.
21 Commissioner Franzese suggested a form letter be developed to be sent to the Chamber
22 of Commerce to request a representative be sent from the industry and retail area.
23 Chair Bergstrom suggested the voting members of the task force include Planning
24 Commission membe rs, City Council members, I member of the Chamber of Commerce,
25 1 School Board member or school representative, a Realtor and two at-large members of
26 the community.
27 Commissioners Franzese, Delmonico, Makowske and Bergstrom stated they were all
28 interested in serving on the task force.
29 IX. ADJOURNMENT.
30 Motion by Makowske, seconded by Bergstrom,to adjourn the meeting at 8:15 P.M.
31 Commissioner Franzese suggested that Agenda Item VII.A. be discussed even though no
32 representative had appeared at the meeting.
Planning Commission Regular Meeting Minutes
November 19, 1996
Page 7
I Commissioner Makowske withdrew his motion to adjourn. Chair Bergstrom concurred.
2 VIL A..Review of Proposed Amendment to the' OPUS Sign Plan for CUB Foods Store.
3 Ms. Moore-Sykes stated she had informed the applicant that he should be present at the meeting
4 this evening.
5 Commissioner Gondorchin stated he was in favor of granting the amendment to the sign plan.
6 Commissioner Delmonico stated he was in agreement.
7 Ms. Moore-Sykes explained that Rick Palmateer of Universal Signs had stated that the sign
8 standards for CUB Foods Stores had changed and it would be more costly to go back and create a
9 sign they no longer use.
10 Commissioner Franzese stated she was inclined to support approval of the amendment but felt
11 that the signs were excessive.
12 Commissioner Makowske stated he had concerns especially since no one was present to
represent the request. He felt there was a comprehensive plan in place and the signage should
04 not be done "piece meal". He was concerned that a retailer on the other end of the mall would
15 come.forward and request an amendment to their signage.
16 Chair Bergstrom also stated his concern of setting a precedent. He stated he did not feel a change
17 in corporate standards was a good reason to amend the comprehensive sign plan.
18 Commissioner Gondorchin stated he had been inclined to support the amendment at first because
19 he felt it was a unique situation at Apache Plaza. He would however, like to know the reason for
20 the change. He stated he felt a change in corporate standards was irrelevant.
21 There was Commission consensus that they were concerned because no one from Super Valu
22 appeared to answer the questions of the Planning Commission. The Planning Commission wants
23 to support the redevelopment of Apache Plaza but are conce med with the continued requests for
24 amendments to the comprehensive signage plan. The concerns of the Commission were
25 unanimous but the positions to support the amendment were divided.
26 Motion by Makowske, seconded by Bergstrom,to adjourn the meeting at 8:45 P.M.
27 Motion carried unanimously.
28 Respectfully submitted,
Lorri Kopischke
30 TimeSaver Off Site Secretarial
December 5, 1996
To: William Soth
City of St. Anthony Village, City Attorney
.Dorsey & Whitney
220 South Sixth Street
Minneapolis, MN 55402
From: Michael L. Larson
City of St. Anthony Village, Liquor Operations Manager
3301 Silver Lake Road
St. Anthony, MN 55418-1699
Re: Request for Bids; Inventory Control System
Mr. Soth,
The following information is provided to assist you with the
request of the City Council for a letter of opinion with regards to
the bids for the Inventory Control System. I am providing you all
memo" s and related documents, as .well as minutes from the council
meeting , of November 26, 1996.
As you are aware, I recommended that the council reject the bid
from Total Register Systems because of failure to meet
specifications. This memo will point out my reasons for that
recommendation.
My recommendation was also based on what could be classified as
11subjective reasons" . Those reasons are stated in a memo dated
November 6, 1996 to Michael Mornson. I have included that memo for
your review. I am not sure how you or a court of law would handle
subjective reasons for choosing any item that we would be required
to go out for bids. Clearly, the computer industry and different
software programs would require a certain -amount of subjectiveness
or personal preference in making a purchasing decisions.
In this memo, I will outline Total Register Systems failure to meet
requirements specifications. They are as follows:
1) on page 2 of the Request for Bid included, I have -highlighted
the sentence "The City requires a system that provides current
technology. . . . 11 . Total Register System has bid 486-80 Mhz Computers
to operate the cash registers. 486 computers are not current
technology. They are obsolete.
Mr. ' Anderson has informed me and the council that he cannot supply
these computers. This is stated in the minutes of the November 26
council meeting. The' 486 Computers were not specified in the
Request for Bid. The bid from Total Register Systems should be'
rejected for bidding equipment that cannot be supplied and for
bidding equipment that is not current technology as stated in the
Request for Bids form.
Mr. Anderson has told me he will supply Pentium Computers at no
additional charge. I cannot accept that offer as his bid clearly
defines 486-80 Mhz Computers. This type of bidding has a direct
effect on the total bid price as Retail Data Systems has bid
current technology with Pentium Computers which have a higher price
than the obsolete 486 Computers.
2) on page 4, 1 have highlighted the first paragra ph under
Section 2.1. The paragraph states "It is intended that each store
will be equipped with 3 P.C. Is and P.O.S. stations, a NOVELL server
P.C. , and a P.C. and Laser printer for use in management
operations, and communication equipment for interconnecting the
stores. The bidder will be required to submit, as part of the bid
,package, a system diagram showing the proposed equipment
configuration and interconnection for each store. . . . . " . If you
review the configuration supplied by Total Register Systems, you
will see that Mr. Anderson does not meet the specifications
required and stated on page 4, section 2.1. His diagram shows 4
registers at store 1, and two registers at store - 2.
Another area of concern is the center of that diagram that states
the communication as "Data Upload and Download Via Modem" . Our
specification call for all transactions to be available
automatically at both sites. I do not believe that this can be
accomplished with his proposed configuration. Total Register
Systems bid should be rejected for failure to provide the specif ied
configuration in the request for bid.
3) On page 4, the third paragraph under section 3.1 states 'It is
the intention of the City to purchase a fully developed POS system,
both hardware and software, which requires no further development
to fulfill the functionality as specified in this RFB. " I have also
highlighted the statement "The bidder must arrange for a
demonstration of an existing system, ' installed in a retail
operation, which exhibits the functionality stated herein. " Total
Register Systems has bid 486-80 Mhz computers to operate the POS
system. The bid should be rejected as 486-80 Mhz computers would
require further development or replacement to fulfill the
functionality of the system. As mentioned previously, Mr. Anderson
cannot supply them.
2
In my research of liquor stores references Mr. Anderson supplied,
using the Version 4 software Mr. Anderson has bid, I cannot find a
store communicating in a fashion that meets the specification
stated in our request for bid. That specification states' "As. a
minimum, this means the daily ability to automatically receive all
transactions and inventory information from the other locations and
to update the system in the other locations with current price and
inventory data" . Michael Allen of Retail Data Systems provided me
with a demonstration of the City of Lakeville Liquor Operations
which fulfills this specification of communication. Mr. Anderson
has not provided a demonstration of an existing operation that
automatically receives all transactions and inventory information
from any location. This would include current inventory levels as
well as current sales transactions at any location. I do not
believe his proposed configuration would allow this type of
communication.
4) on page 9, part E states "Daily backup routines must be
provided either as a part of the daily closeout or opening
procedures. Procedures to verify the integrity of the backup and to
restore files when necessary must also be included" .. Part E falls
under the "Required Controls" section of Management Software
Specifications. Total Register Systems has bid the hardware for
this required ' control as an 'option. Additional cost. to Total
Register Systems bid would be needed to meet this - requirement.
5) on page 12 1 have highlighted part B under required reports.
It states "Register status report listing total sales and customers
for the day up to the point in time the report is run" . While Total
Register Systems may offer this required function, I do not believe
their system can perform this function at either location for the
other location. That required function is clearly defined under
Management Software Specification on page 5 where that paragraph
states "As a minimum, this means the daily ability to automatically
receive all transactions. . . .
6) On page 12, section 3.4, part I states "The bidder shall
provide pricing information on the cost or basis for estimating the
cost of dev'eloping custom reports for -the City" . Total- Register
Systems did not provide this required information. The bid should
be rejected for failure to do so.
7) on page 13, the third paragraph states "The bidder shall
provide a specification 'for the NOVELL server, the management PC,
and the HP laser report printer at each store" . Total Register
Systems provides a Panasonic printer instead of the specified
Hewlitt Packard printer. The Panasonic printer that Total Register
Systems bid costs $595.00. The HP printer that the RFB specified
and that Retail Data S ystems bid cost $499.00. Total Register
Systems bid should be rejected as it did not bid the required
printer, and the printer that was bid is more expensive.
3
8) On page 15, section 4.4 part 3 states the city request
bidder's to provide information and prices for optional equipment.
Part 3 request prices and information on check verification. Total
Reg.ister Systems did -not provide information and. price for check
verification, therefore the bid should be rejected.
Part 4 asks for information and prices on Surveillance System
integration. Retail Data Systems identifies in their bid that it is
not available at this time. Total Register Systems does not address
the option at all.
9) on page 17, section 5.3 states "The bidder shall provide a
quotation for the first year' s maintenance to comply with the
following specifications. A separate, annual quotation is requested
for extending this service for the next two years" . Total Register
Systems does not provide the cost for service for one year, nor
does it provide a separate, annual quotation for extended service
for the next two years. Total Register Systems bid should be
rejected for failure to provide these required quotations.
Section 5.3.1, part I states "The vendor will be responsible for
providing maintenance services for all of the inventory control
system specific equipment and software and hardware obtained from
this ' bid" . Total Register Systems states on the page titled
Maintenance and Support, they - will maintain and support- all
hardware and software purchased from them for one year from the
delivery date to the store. This section of their bid continues by
stating that they will act as the single point of contact when the
stores experience problems, diagnose the nature of the problem, and
respond as the service agent or contact Ameridata. I am confused as
to how Ameridata participates in the purchase of this equipment,
and to what role they play as our service agent. The RFB
specifically states that the vendor is responsible for the entire
system. Total Register Systems bid should be rejected because they
are including another company to provide some level of service to
us, which is not allowed by specification.
10) On page 19, section 6.2 part 3 states "No bid will be received
if. it is detached from the package in which it is bound; nor must ,
any of the accompanying papers be detached therefrom, but the
entire package must be unbroken and unaltered, in good order, and
enclosed in a sealed envelop when the bid is deposited. Total
Register systems deposited their bid in a cardboard box, taped
shut, containing sales brochures which had the bid papers unbound
and placed inside the sales brochures. I have included the bid as
it was received by me, for you to view. This may seem to be a petty
issue, but it does demonstrate yet another way that this bid fails
to meet the requirements and specifications setf orth in the Request
for Bids.
4
11) On page 20, section 6.3 part 5 clearly states that "All bids
must comply with and not deviate. . . 11 . 1 wanted to point out to you
that the RFB does address these type of issues and requirements,
and also specifies instructions on how to bid, and defines the
consequences if specifications and requests are not met. Section
6.3, part 6 also addresses changes to the bid. Mr. Anderson has
verbally offered many changes to the bid. Part 6 clearly defines
the result of changes to the bid.
12) on page 21, section 6.8 explains bidder' s experience. While I
do not have an issue with the experience of Total Register Systems,
I do have concerns with their ability to properly carry out the
specifications of the RFB. In my opinion, Total Register Systems
has not demonstrated and documented their expertise in the areas of
communication and system configuration that was required in our
RFB. The system that I specified in our RFB called for a file
server configuration which allows any transactions and inventory
information to be accessed from any location for the other
location, automatically. To the best of my knowledge, Total
Registers Systems package does not operate in this fashion. I am
not fully satisfied that they have documented or demonstrated this
configuration in their bid, or with any installation at the
locations of the references supplied.
13) The references that Total Register Systems has . supplied with
their bid list seven multi-store installations. Of the seven, three
operate under the version that is proposed in our bid. I spoke with
Mr. Anderson about the communication that those three used. Mr.
Anderson informed me that two of the three were not communicating
from store to store. Mr. Anderson stated that the third reference
was, and gave me the name of the contact person. I have yet to
contact them.
Three of the remaining references are using an older version of the
software. According to Mr. Anderson, two of those three do not
communicate between stores. The remaining reference communicates by
modem from City Hall to the stores. They use that function to
update files and new items.
The last reference given -is using version 2 software. I believe
that version is to outdated to warrant a reference check.
I had the opportunity to speak with 'other Liquor' Operations
Managers as well as Liquor Store Managers in the area. All of the
discussions were informal in nature. In my conversations with other
people in the liquor industry, my preference for the system
proposed by Retail Data Systems was reinforced. User friendliness,
appearance of printed reports and communication ability were some
of the areas that Retail Data Systems had the best features and
abilities.
5
14) Listed on Total Register Systems proposal sheets, you will
notice that Mr. Anderson has listed a discount for "Multi-Store and
Mix & Match" . Mr. Anderson and I had the opportunity to discuss the
.Mix/Match function.' He informed me that' his system .did not have the
Mix and match ability, therefore he would discount his price. Mr.
Anderson stated that when he could provide that software upgrade,
we could then purchase that ability for the amount of the discount.
Listed with that discount is the statement "Multi-Store" . The
question then becomes whether or not we receive the multiple store
function ability since it is listed with another feature that is
discounted and not available with the Total Register system.
If you notice in Total Register Systems proposal, Mr. Anderson
lists the TRS/ARS Multi store software cost as a no charge (NIC) .
At the bottom of his proposal, he lists this function with Mix &
Match as a -discount 'of $3, 646.00. 1 am confused as to how software
listed as "no charge" can be discounted later as a portion of
$3,646.00.
The mix/match ability is a feature that is extremely important to
the operation of our stores. That function can further the control
of inventory levels at our operation. The question that I would
have is, in order to' compare "apples to apples", would we add .that
discounted amount to Total Register Systems bid -since Retail Data
Systems software provides a group pricing discount?. If so, the bid
amount for Total Register would increase to $42,920.00. That amount
is 'comparable to the Retail Data Systems bid of $46,650.00.
When you look at the difference between those two dollar amounts,
and the dif f erence in cost of the P.C. ' s that each vendor bid (486-
80 Mhz compared to Pentium) , the bid amounts become closer to
equal. Page 4, section 3.1, paragraph 3 states "It is the intention
of the City to purchase a fully developed POS system, both hardware
and software, which requires no further development to fulfill the
functionality as specified in this RFB" . If the RFB would allow us
to make these upgrades to the Total Register Systems hardware. and
software, then these .two bids would become comparable. The purpose
of stating "no further development" was 'to eliminate that process.
15) 1 had the opportunity to meet with each vendor to discuss the
software functions that were included with the bid, and those
functions that were an option for additional cost. Of those
discussed, the Total Register system 'software would require the
purchase of $586-00 worth of software options to make their system
comparable with Retail Data's standard software. Those software
functions were the ability to handle Gift Certificates, Purchase
orders, Sales Analysis and Bar Code Printing.. All of these
functions are required in our liquor operations.
6
After reviewing Total Register Systems proposal, and preparing this
memo to- you, the deficiencies, omissions and failures to meet
specifications in our RFB warrant rejecting their bid.
I hope that the information supplied in this memo can assist you
with this issue. It is not my intention to purchase anything for
the liquor operations that would create an excessive expense but
rather to manage the operation in a fashion which would increase
profits and reduce expenses. Please contact me if you would have
any questions.
Sincerely,
7
12/Uvoe MON 11:04 FAX 6123407800 DORSEY WHITNEY 16002
DORSEY & WHITNEY LLP
MI'NI-44APOLIS PILLSBUIkY CENTER SOUTH 142W VOJkx
WASHINOTON.D.C. 220 SOUTm SIXTH STRUT berfVER
LONDON MINNEAPOLIS.MINNESOTA S5402-1498
BRUSSELS TeLEPHONE;(612) 340-2600 SISATTLE
XONC KONG F,%X;(612) 340-2868 FARGO
CBS MOINU BILLINGS
WEim x Both
kOCHESTEP. (612)340-29M MISSOULA
COSTA MESA TM(610 340-78W
Both-VuHamadorseywW.Com G&RAT FALLS
December 16, 1996
-CONSDEbMAL
AMO—Rra MC IENT FEWILEGED
Mr. Nfichael J. Mornson
City Manager
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418
Re: Bids for Liquor Inventory Control System
Dear Mike:
Pursuant to our discussions, I have reviewed the request for bids for "Point of
Sale & Inventory Hardware, Software & Services" dated October 8, 1996, the bids
from Retail Data Systems of Minnesota ("RDS"') and Total Register Systems, Inc.
("TRS"), the Memorandum to you from Mike Larson dated November 6, 1996, and
the Memorandum from Mike Larson to me dated December 5, 1996. 1 also have
reviewed a letter from TRS dated December 2, 1996 and a letter from RDS dated
December 4, 1996, copies of which are enclosed for your reference. Mike Larson in
his memorandum to you and in his memorandum to 'me indicates that he has ,
recommended that the Council reject the bid from TRS because of its failure to meet
the specifications and that the bid from RDS be accepted.
After reviewing these materials, it appears that the b id from TRS can be
rejected for the numerous reasons stated in the November 6, 1996 memorandum to
you from Mike Larson and in the December 5, 1996 memorandum from Mike
Larson to me. A bid is defective if it does not meet the specifications, and as such,
can be rejected by the City regardless of the fact that It is the low bid. Coller v. City of
Saint Paul 223 Minn. 376, 26 N.W. &35 (1947). Moreover, as pointed out in Mike-
Larson's memo, the bid amount could change since certain items in the TRS bid
were included as-options which would result in additional costs. , There appear to be
material variances between the TRS bid and the specifications which require
rejection of the bid.
`12'/16/96 MON 11:05 FAX 6123407800 DORSEY WHITNEY [a 003
DORSEY & WHITNEY ILLP
Mr. Michael J. Mornson
December 16, 1996
Page 2
A more difficult question is presented by the fact that the City may or may not
be In a position to accept a bid for all of the equipment for two stores at this time.
Although both bids break down the costs between�the two stores,bids were not
requested- in the alternative for one or two stores, and the bids were not submitted
on an alternative basis for one or two stores. Even If a successful bidder is willing to
agree that It would still make the same bid for a single store as shown in the cost
breakdown without having the contrAct cover the other store, the unsuccessful
bidder could argue that this is a significant change in the specifications and that it
would have bid differently had it been able bid on only one store. For this reason, I
believe the Council must determine whether it Is willing to enter into a firm
contract to buy all of the equipment and software for two stores. If it is, I am ofthe
opinion that the bid from RDS could be accepted, since it would be the only bid
remaining if the bid from TRS is rejected.
If, on the other hand, the Council concludes that it presently can enter into a
contract for equipment and software for only store, then In my opinion the Council
should reject both bids, since they were not intended to cover only a single store.
The City has clearly reserved the right to reject all bids. This is expressly stated on
the first page of the advertisement for bids.
The City could then wait and determine whether or not.it will have a second
store, or it could obtain new bids now for a single store, or it could obtain quotes for
a single store If you believe that the cost for a single store will,be less than $25,000. If
the cost is between$10,000 and $25,000, then-under Minnesota Statutes §-471.345, .
subd. 4, the City may, without advertising for bids or otherwise complying with the
requirements of competitive bidding, obtain at least two quotes and enter into a
cofitract by direct negotiation.
I hope this answers the questions you had, but if you have any further
questions, please let me know.
you
)Y�ry)Aily;7m
e
William R. Soth
WRS/ms
TEL No . Dec 13 ,96 13 :27 No .002 P .01
WILLIAMSOBRIENASSOMATES ING
ARCHrrECTKOL)WNER9
III I 3rd AVE.S. MPLS,MN 55404
Phone:612-338-8981 FAX:612-338-M2
TO: MICHAEL MORNSON
FROM: JIM O'BRIEN
DATE: December 13, 1996
RE: Council Table
cc:
Mike,
Please find attached a copy of the proposal for the council table and speaker podium from Graus
Construction In the amount of$9,243.00.The cost Includes a rubber base which we want to eliminate so
the cost will be reduced by slightly more than$100. Included are the curved council table constructed of
burnished concrete masonry with a plastic laminate tabletop,and the speakers podium which Is designed
In wood with a plastic laminate top.The podium Is designed for someone
to sit rather than stand.
We would also like to eliminate the base In the Council Chamber and Conference Room base which could
save a few hundred more If that happens. It will depend on the condition of the wall at the Intersection of
the floor and it may not be possible If they didn't clean the masonry all the way to the floor,which they may
not have done because they expected to apply a base. There Is too much stored In the room at present,
and not enough light,to be able to make that decision.
The accommodation for the TV screens In the council table Is not a significant amount and we estimate
that It should be approximately two.lo three hundred dollars of the total cost. The company providing the
TV equipment will be responsible for cutting the tabletop and Installing their equipment therefor that Isn't
pan of the work that Gra'us will do. Kim and I are meeting with them on Monday afternoon.to discuss their
typical support and connection methods.We have some thoughts that may make it easier for them.
Mal m k K, 2
C-LIFIROMM
m- rcrjmf 13
EMMA