HomeMy WebLinkAboutPL PACKET 02152000 Meeting Sheet
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Folder: Pl. PACKETS 2000-2004
Document: Pl. PACKET 02152000
CITY OF ST. ANTHONY
PLANNING COMMISSION
FEBRUARY 15,, 2000
7:00 PM
COUNCIL CHAMBERS
I. CALL To ORDER.
Il. ROLL CALL.
III. APPROVAL OF FEBRUARY 15, 2000 PLANNING COMMISSION MEETING AGENDA.
IV. APPROVAL OF NOVEMBER 16,,- 199-9 PLANNING COMMISSION MEETING MINUTES.
V. APPROVAL OFJANUARY 18., 2000 PLANNING COMMISSION MEETING MINUTES.
VI. DESIGNATION OF PLANNING COMMISSION REPRESENTATIVE TO THE FEBRUARY 22, 2000
CITY COUNCIL MEETING.
VII. PUBLIC HEARING NONE.
VIII. OTHER BUSINESS.
A. APACHE PLA27A UPDATE; ScoTr TANKENOFF,. HILLCkEsT DEVELOPMENT
B. LOT COVERAGE REPORT; COMMISSIONER TILLMANN AND STAFF
C. REPORT ON GREEN SPACE FOR ST. ANTHONY SHOPPING CENTER.
D. Discuss NEED FOR PLANNER FOR.APACHE SITE.
E. POSSIBLE VARIANCE FOR NATIVITY LUTHERAN CHURCH
F. CONCEPT REviEw FOR WIRELESS SITE SPECIALISTS
G. YEAR IN REVIEW.
Ix. COMMENTS.
A. COMMISSIONERS
B. STAFF
1. SALVATION ARMY CAMP-PROPERTY
2. Bus TOUR -- (APRIL 15TH)
3. JOINT CITY COUNCIL/PLANNING COMMISSION MEETING— APRIL 18TH
X. ADJOURNMENT.
CITY OF ST. ANTHONY
2 PLANNING COMMISSION MEETING
3 NOVEMBER 16, 1999
4 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
5 The meeting was called to order at 7:00 p.m., followed by the Pledge of Allegiance led by Chair
6 Bergstrom.
7 11. ROLL CALL.
8 Present: Chair Bergstrom;Commissioners Tillmann,Hanson,Melsha,Hatch,
9 and Stille.
10 Commissioners absent: Commissioner Horst
I I Also present: Kim Moore-Sykes,Management Assistant.
12 111. APPROVAL OF NOVEMBER 16,1999 PLANNING COMMISSION MEETING AGENDA.
13 Motion by Commissioner Stille, second by Commissioner Hanson, to approve the November 16,
14 1999 Planning Commission Meeting Agenda with the following change and addition:
15 V. DESIGNATION OF PLANNING COMMISSION REPRESENTATIVE TO THE
.16 NOVEMBER 30, 1999 CITY COUNCIL MEETING (replacing November 23, 1999)
17 and adding-
18 VII. CONCEPT REVIEW FOR FRANK H. PERRY, 2911 ARMOUR TERRACE.
19 Motion carried.unanimously.
20 IV. APPROVAL OF OCTOBER 19,1999 PLANNING COMMISSION MEETING
21 MINUTES.
22 Motion by Chair Bergstrom, second by Commissioner Hanson, to approve the October 19, 1999
23 Planning Commission meeting minutes with the following addition and modification:
24 111. APPROVAL OF OCTOBER 19, 1999 PLANNING COMMISSION MEETING
25 AGENDA.
26 VII.C. Fire Chief. Code Enforcement Repo
27 - add- "The Code Enforcement Report is continued until the November 16, 1999
28 meeting."
29 Page 4, Line 1, "Melsha" is changed to "Hatch."
30 Motion carried unanimously.
31 V. DESIGNATION OF PLANNING COMMISSION REPRESENTATIVE TO THE
32 NOVEMBER 30, 1999 CITY COUNCIL MEETING.
33 Commissioner Tillmann agreed to attend the November 30, 1999 City Council Meeting.
Planning Commission Meeting Minutes
November 16, 1999
Page 2
i VI. PUBLIC HEARING.
2 A. Variance to Lot Coverage for John and Nadine Kittelson, 3549 Stinson Boulevard
3 B. Garage Setback Permit for John and Nadine.Kittelson, 3549 Stinson Boulevard.
4 Chair Bergstrom opened the public hearing at 7:10 p.m.
5 Chair Bergstrom asked for a report from Staff. Ms. Kim Moore-Sykes, Management Assistant,
6 reviewed for the Commission that Mr. and Mrs. Kittelson had submitted an application for a lot
7 coverage variance as well as a garage setback permit in order to build a two-car garage on the site
8 of the currently existing single-car garage. The current garage is apparently in disrepair and
9 structurally unsound. Ms. Moore-Sykes stated that the lot is quite narrow and long, and was
10 platted and the structures built in 195 1, twenty years before the zoning code was in effect.
I I Furthermore, Ms. Moore-Sykes stated that the owners, without the variances, cannot put the
12 property to reasonable use, and the circumstances causing the hardship are unique to the
13 individual property. Mr. and Mrs. Kittelson are requesting that their variance requests be granted
14 in order that they can increase their garage to a more useable size, and eliminate the garage that is
15 structurally unsound.
16 Ms. Moore-Sykes clarified that Mr. and Mrs. Kittelson are requesting a Garage Setback Permit
17 because of the configuration of their lot and the placement of their driveway. The lot is long and
18 narrow (54 feet x 153 feet) and.the driveway runs along the length of the lot on the south side.
19 Due to the configuration of the structures and driveway on this property, the proposed garage
20 must be constructed in the south side yard of their lot.
21 Staff has determined by calculation that the additional square footage from the construction of a
22 two-car garage would increase the subject property's lot coverage by 1% over the lot coverage of
23 a garage of smaller dimensions.
24 In essence, the site of the proposed garage would not negatively impact adjacent properties. The
25 property owners to the south of the Kittlesons have an attached garage and their structures are
26 closer to Stinson Boulevard. Furthermore, the proposed garage would be adjacent to the neigh-
27 bor's rear yard and not close to any structures on the neighboring property.
28 In addition, Ms. Moore-Sykes stated that if the variances are gran ted, the project would not alter
29 the essential residential character of the locality, and economic considerations were not an issue.
30 In short, Staff felt that the granting of the variances would be within the bounds of the spirit and
31 intent of the Zoning Code.
32 Moreover, Mr. and Mrs. Kittleson had attended a concept review at the October 19, 1999 Plan-
33 ning Commission meeting and are.present at this meeting
34 Bergstrom inquired about the need for a garage setback variance. Ms. Moore-Sykes responded
35 that the garage would sit in the side yard setback. The City Ordinance states that accessory
36 buildings cannot be in the side yard. Furthermore, the new garage would be required to be three
37 feet from the property line.
Planning Commission Meeting Minutes
November 16, 1999
Page 3
I Melsha said it would appear that the Kittleson's lot coverage was less than originally anticipated.
2 In other words, less of the side yard appeared to be covered.
3 Chair Bergstrom welcomed Mr. and Mrs. Kittleson and invited them to address the Commission.
4 Bergstrom also thanked Mr. Kittleson for attending a concept review at the Planning Commis-
5 sion's meeting on October 19 to go over his proposed plans.
6 Bergstrom asked for clarification from Mr. Kittleson about the differences in the plan he was pre-
7 senting as opposed to the plan presented at the October 19 meeting. Mr. Kittleson reviewed for
8 the Commission the differences in the two plans, which included narrowing of the driveway,
9 planting grass, and enlargement of flower boxes� He also reminded the Commission that the ex-
10 isting shed would be torn down.
I I Tillmann remembered tha t it had been suggested to Mr. Kittleson at the concept review the possi-
12 bility of narrowing the driveway to reduce lot coverage. She was concerned that the driveway
13 would ultimately be made too narrow for safety purposes and in this respect, contacted a
14 driveway company to inquire about the standard width of driveways. The company said that
15 driveways are typically about 10 feet wide.
16 Bergstrom responded that it appeared from the plans that the total lot coverage would be about
17 the same as it currently is once the construction is finished. Bergstrom reminded Mr. Kittleson
18 that the City is sensitive to stormwater runoff, but is in favor of improvements to property. He
19 further stated that it is advantageous for the Kittlesons that the lot coverage does not appear to be
20 increasing because it would make it easier to obtain the variances.
21 In fact, Bergstrom briefly calculated that it,appeared that the proposed construction would reduce
22 the impervious surfaces to less than what it is now.
23 Hanson drew the Commission's attention to a page presented in the agenda packets that set forth
24 the total square footage of the property after the new construction, and revealed a reduction in lot
25 coverage of 213 square feet.
26 Bergstrom commended the Kittlesons on the current plans, but reminded them that if there would
27 be any increases in impervious surface coverage, the variances would be difficult to obtain from
28 the City Council.
29 Tillmann cautioned against creating safety issues by making the driveway too narrow simply in
30 order to reduce lot coverage.
31 Bergstrom thanked Mr. Kittleson for attending the meeting and presenting new plans. He
32 remarked that Mr. and Mrs. Kittleson have done an excellent job in modifying the plans pursuant
33 to the Commission's suggestions and ensuring minimum coverage of impervious surfaces.
34 Bergstrom also encouraged Mr. and Mrs. Kittleson to attend the November 30, 1999 City
35 Council meeting to answer any questions upon review of the plans by the Council. He also
Planning Commission Meeting Minutes
November 16, 1999
Page 4
I assured the Kittlesons that Tillmann would be at the Council meeting as the Planning
2 Commission representative.
3 Bergstrom asked if there was anyone in the audience that wished to address the Commission on
4 this issue. Hearing no response, Chair Bergstrom closed the public hearing at 7:25 p.m.
5 Motion by Commissioner Tillmann, second by Bergstrom, to grant Mr. and Mrs. Kittleson's Lot
6 Coverage Variance Request, and the Garage Setback Variance,provided that there is not any net
7 increase in their current lot coverage of approximately 38%, due to the hardships as follows: (1)
8 the size and shape of the lot, and the placement of the home on the lot; (2), the construction of a
9 new garage would correct an extraordinary circurnstance, which is that the current garage is
10 structurally unsound and it is not practical to replace it with another single-car garage; (3) the fact
I I that the lot was platted prior to lot minimums, the existing garage was built prior to codification
12 of the setback Ordinances, and that this was an existing condition.
13 Motion carried unanimouLly.
14 VII. CONCEPT REVIEW FOR FRANK H. PERRY, 2911 ARMOUR TERRACE..
15 Bergstrom asked for a report from Staff. Ms. Moore-Sykes stated that Mr. Perry is interested in
16 constructing an addition to his garage and she has had several discussions-with Mr. Perry regard-
I ing his request.
18 Ms. Moore-Sykes stated that Mr. Perry desired to present plans to the Commission for a concept
19 review and receive an idea of any changes or modifications he would need for the plans.
20 Bergstrom asked about current lot coverage of the property. Ms. Moore-Sykes did not believe
21 that lot coverage would be an issue, but would look into obtaining the specific calculations for
22 Mr. Perry's lot.
23 Chair Bergstrom introduced and welcomed Mr. Frank Perry and invited him to address the Com-
24 mission. Mr. Perry stated that his current garage is only 15 feet wide and is unable to accommo-
25 date two cars. He needs the garage to be 20 feet wide and in this respect, Mr. Perry presented a
26 drawing of his plans for an addition to his garage. He clarified that the garage is entered from
27 Silver Lake Road and is on the south side of the house.
28 Hanson asked Mr. Perry if he had constructed an addition to his home. Mr. Perry stated that a
29 breezeway between the garage and the house had been added.
30 Hatch inquired if the driveway would need to be expanded due to the addition to the garage. Mr.
31 Perry felt the current driveway was adequate.
32 Bergstrom said that some of the concerns the City has in enforcing the Ordinances revolves
33 around lot coverage and impervious surfaces. Mr. Perry stated that he is aware of the City's sen-
34 sitivity of lot coverage issues, and it is his belief that his lot coverage is less than the current re-
35 strictions.
Planning Commission Meeting Minutes
November 16, 1999
Page 5
I Bergstrom clarified with Mr. Moore-Sykes that the variance required for this addition would be a
2 rear yard setback variance. Ms. Moore-Sykes confirmed that a rear yard setback variance would
3 be needed. She clarified that the'eve of the'garage cannot overhang the property line. Bergstrom
4 suggested gutters as a possible avenue to catch runoff water and direct the water back to Mr.
5 Perry's property.
6 Bergstrom recapped by stating that if Mr. Perry decided to continue with the proposed project,
7 that he would need to document the lot coverage and work with the City Staff.
8 Mr. Perry responded that the lot coverage information is currently on file with the City due to the
9 recent addition to his home.
10 Bergstrom continued by stating that if Mr. Perry proposed to build up to the property line, then he
I I would need to supply a plan for catching runoff water and redirecting the water back towards his
12 property.
13 Bergstrom reviewed for Mr. Perry the process to begin a variance request. He suggested that Mr.
14 Perry submit a permit application and the accompanying check for fees. The City then has 60
15 days in which to act and Bergstrom suggested that Mr. Perry make every attempt to be available
1.6 for Planning Commission and City Council meetings that would be discussing the variance re-
17 quest.
18 Stille inquired if the Commission had granted variances that allowed for structures being built up
19 to the property line. Bergstrom was not able to recall a precedent, but reaffirmed his belief that
20 the Planning Commission wished to assist the residents in any way possible in improving their
21 property.
22 Mr. Perry clarified that the next step for him would be to submit a contractor's drawing together
23 with a variance request. Bergstrom reiterated that Ms. Moore-Sykes would work with him di-
24 rectly on the process and steps involved in order for Mr. Perry to obtain a variance request.
25 Chair Bergstrom thanked Mr. Perry for attending the concept review and providing the City with
26 an opportunity to review the proposed plans and make suggestions.
27 VIII. OTHER BUSINESS.
28 A. Report on Landscaping for St. Anthony Shopping Cente .
29 Ms. Moore-Sykes presented design plans for the St. Anthony Shopping Center. She began by
30 presenting the original plan which, she stated, had caused concern because the Phillips Garage
31 and Custom Liquidators were not shown. The plan was intended as only a concept, she stated.
32 In response,the second plan was developed and Ms. Moore-Sykes presented this plan which
33 included those businesses.
34 Ms. Moore-Sykes specified the business shown as The Hitching Post used to be the Town and
35 Country site. She pointed out the walking trail and also stated that the second plan does not in-
36 clude ponds as originally planned. It was deten-nined that the installation of ponds, together with
Planning Commission Meeting Minutes
November 16, 1999
Page 6
I the proposed landscaping and decorative brick, approached a cost of approximately $2.5 million.
2 In this respect,the City returned to the drawing board and the second plan was developed, minus
3 the ponds. Ms. Moore-Sykes pointed out the area containing a gazebo and amphitheater seating
4 and then a village green area with a fountain in lieu of a pond.
5 Ms. Moore-Sykes presented photographs of similar enhancements completed at Centennial Lakes
6 in Edina and compared the features from that project to the St. Anthony project.
7 Bergstrom said that, although he understood thatthe ponds were expensive, he questioned
8 whether ponds could be implemented in the future. Ms. Moore-Sykes responded that she under-
9 stood that it is possible to have ponds at a less expensive price and that the City was attempting
10 to purchase some of the open space and could make a decision about installing ponds for the
I I future. However, Ms. Moore-Sykes cautioned the Commission that one of the concerns about
12 installing ponds in the future was the cost of materials and labor would typically be more
13 expensive.
14 Bergstrom asked if a Developers Agreement had been signed. Ms. Moore-Sykes responded that
15 a Letter of Understanding with Republic had been signed, and currently City Attorney Bill Soth
16 is drafting a Developers Agreement.
17 In reviewing the current drawing, Bergstrom asked if the trees depicted on the plan were intended
18 to be mature trees or if the depiction of the trees was simply an artist's rendition. Ms. Moore-
19 Sykes said that larger trees are intended to be planted in the Shopping Center area.
20 Hanson inquired about the City Council's discussions regarding this project at the November 9,
21 1999 meeting. Ms. Moore-Sykes responded that the discussion had included.conversations about
22 the tax increment financing (TIF) funds that need to be committed by the end of the year.
23 Melsha asked what would happen to the project if the TIF money was not committed by the end
24 of the year or the project was not able to proceed as hoped by the end of the year. Ms. Moore-
25 Sykes responded that the project would still go forward, but the issue of ftinding could create
26 some obstacles.
27 Hanson relayed that he had watched the video replay of the City Council meeting of November 9,
28 1999 and stated that Councilmember Marks had made a valid comment that the gazebo is placed
29 in an area that could be noisy for performers and for listeners.
30 Bergstrom asked if the Parks Commission would be involved with the design and color scheme
31 of the Shopping Center. He commented on the excellent job the Parks Commission did with
32 Water Tower Park and Silver Point Park and thought that Commission's input would be
33 beneficial for the Shopping Center as well.
Planning Commission Meeting Minutes
November 16, 1999
Page 7
I Ms. Moore-Sykes responded that the Parks Commission would be provided the drawings for in-
2 put and suggestions. Bergstrom felt that the Parks Commission's attention to detail in Water
3 Tower and Silver Point Park would be an excellent benefit for the Shopping Center.
4 Tillmann confirmed her disappointment that the ponds would not be incorporated into the Shop-
5 ping Center plan.
6 Bergstrom inquired about the responsibility for maintenance at Trillium Park. Ms. Moore-Sykes
7 stated that gardeners maintain Trillium Park, in conjunction with Public Works. She mentioned
8 the same people could possibly work in conjunction with the Shopping Center project.
9 Hanson asked for input from Fire Chief Johnson, who was in attendance. Chair Bergstrom
10 invited Chief Johnson to address the Commission.
I I Hanson asked Chief Johnson's opinion about the possible relocation of the fire station. Mr.
12 Johnson stated that a central location would be ideal. Currently the fire station employs 19 part-
13 time individuals and two full-time employees. He stated that the present location of the fire
14 station works well, but a few meters down the road would be suitable as well.
.15 B. Code Enforcement Report, Fire Chief.
16 Chief Johnson reported to the Commission that his approach in enforcing code violations tends
17 to work the best when a controlled approach is utilized. For example, Mr. Johnson prefers to
18 allow the residents an opportunity to correct a situation.
19 Mr. Johnson also stated that he takes the opportunity to work with the residents in correcting
20 code violations and also utilizes opportunities to involve the neighbors if the resident is in need
21 of assistance to help correct a violation.
22 Mr. Johnson stated that the complaints from residents regarding the manner in which code
23 enforcements are handled have declined.
24 The enforcement of conditional use permits has been a little more challenging, but Mr. Johnson
25 stated that he is now working with Ms. Moore-Sykes on addressing conditional use pen-nit viola-
26 tions.
27 Mr. Johnson asked if the Planning Commission had taken a tour of the City. Bergstrom said the
28 tour had not been taken yet, but is planned for the near future.
29 Bergstrom said that, about five years ago,the City Council directed the Planning Commission to
30 recommend a plan for beautification of the City. Bergstrom stated that he believed the most im-
31 portant theme the Planning Commission could follow for the long run is to ensure the homes are
32 allowed to be improved and maintained at the least. Bergstrom felt this theme coincided with
33 code enforcement. Bergstrom asked Mr. Johnson what trends he was witnessing on the residen-
34 tial side.
Planning Commission Meeting Minutes
November 16, 1999
Page 8
I Mr. Johnson commented that many times he notices that the maintenance of a particular home
2 will be ignored. When he inquires about the condition of the home, sometimes he is infon-ned
3 that the owner has pass e*d away and the owner's children are attempting to maintain the home.
4 Hanson remarked that he was impressed with the scope of Mr. Johnson's code enforcement pro-
5 cedures and admired the amount of forethought that Mr. Johnson gave to each particular circum-
6 stance.
7 Bergstrom asked Mr. Johnson if there was anything the Planning Commission could do to assist
8 Mr. Johnson regarding code enforcement. Mr. Johnson responded that the best course of action
9 is for residents to get to know their neighbors and to help each other when needed.
10 Chair Bergstrom thanked Mr. Johnson for his report and attendance at the meeting. Bergstrom
I I also announced that Mr. Johnson would be retiring next year and he wished to express his appre-
12 ciation for his dedication and contributions.
13 C. Lot Coverage Report-, Commissioner Tillmann and Staff.
14 Tillmann presented a report that supplied her research of decks as they pertain to lot coverage
15 limits. She had also talked with Todd Hubmer of WSB & Associates about impervious surfaces.
16 Mr. Hubmer stated that the industry definition of impervious surfaces differed from the
17 Webster's Dictionary definition. The industry definition, he stated, included nearly any structure
18 that was built over grass. Tillmann inquired if there were various levels of classifications, such
19 as for decks, and Mr. Hubmer was not aware of any different classifications.
20 Ms. Moore-Sykes stated that she had spoken with Mr. Hubmer as well. Mr. Hubmer had agreed
21 to research how much the lot coverage restriction minimizes the effect of stonnwater runoff. In
22 other words, Mr. Hubmer's calculations will help to determine if keeping the lot coverage restric-
23 tion at 35% helps the City maintain the water problems or not.
24 Bergstrom stated that the Commission's task at hand is to look at some of the structures that are
25 considered less impervious than others, and the calculations and advice from Todd Hubmer
26 would be beneficial.
27 In the meantime, Tillmann was concerned about the correct way to approach the issue of decking.
28 Bergstrom offered that the process would begin by drafting a document that would modify the
29 existing code and reflect the Commission's findings, and this document would be presented to
30 the City Council for review. The path, he stated, is to define ideas, present research and
31 conclusions, and attach a modification of the Code for presentation to the Council.
32 Hanson suggested Tillmann obtain direction from the City Council when she attends the next
33 Council meeting on November 30, 1999 as the Planning Commission representative.
34 Ms. Moore-Sykes suggested that the Commission be proactive and suggestive in obtaining the
35 Council's input and pulling the project together.
Planning Commission Meeting Minutes
November 16, 1999
Page 9
I Bergstrom directed Ms. Moore-Sykes to contact Todd Hubmer and ask him to correlate some
2 ideas and provide the Commission with calculations and recommendations. .
3 IX COMMENTS.
4 A. Commissioners.
5 Tillman expressed congratulations to Dick Horst for winning a seat on the City Council, as well
6 as to Ms. Moore-Sykes for winning a seat on the New Brighton City Council.
7 Tillman reported that a co-worker had attended the neighborhood meeting for 3')rd Avenue. The
8 co-worker had been impressed with the meeting and stated that the public works department did
9 an excellent job in fielding questions and commttnicating with the residents. The co-worker had
10 mentioned that a sidewalk was planned along one side of the street and there were some residents
I I apparently that were concerned.
12 Tillmann raised the issue of residents making choices about having sidewalks when the
13 sidewalks are included as part of the Comprehensive Plan.
14 Ms. Moore-Sykes offered that the City might witness a change in trend about residents' feelings
15 regarding sidewalks, particularly when residents view children walking along the streets on 29th
16 Avenue where there are not.any sidewalks.
17 Tillmann was concerned that the City would have a fragmented sidewalk implementation. In
18 other words, she suggested reviewing the Comprehensive Plan to reflect the views of a majority
19 of the residents.
20 Bergstrom clarified that some items in the Comprehensive are simply goals for which the City
21 can hope to achieve.
22 Hanson congratulated Dick Horst and Ms. Moore-Sykes as well, and indicated the possibility that
23 the new City Council would ask more of the Planning Commission in the future.
24 Hanson asked Ms. Moore-Sykes if there was one seat available on the Planning Commission.
25 Ms. Moore-Sykes responded that there were two seats, Kim Tillmann's and Dick Horst's.
26 Tillmann had written a letter indicating she wished to continue with the Planning Commission,
27 and there are two applicants for Dick Horst's position on the Commission. In short, there is
28 currently one seat.available.
29 Hanson asked if the City had received a response from Exhaust Pros to its letter. Ms. Moore-
30 Sykes said the City had not received a response, but that Staff is currently considering options.
31 She stated that she has spoken with Steve Carlson of the prosecuting attorneys office, and also to
.32 City Attorney Bill Soth. It is her understanding that a letter will be forthcoming to the City
33 Council with options that would be available for consideration.
34 Melsha as well congratulated Horst and Ms. Moore-Sykes.
Planning Commission Meeting Minutes
November 16, 1999
Page 10
I Bergstrom expressed congratulations to Ms. Moore-Sykes and to Dick Horst.
2 Hatch mirrored Bergstrom's congratulations. On another issue, Hatch suggested the possibility
3 of continuing with the City's original vision for St. Anthony Shopping Center and not allowing
4 capital to dictate the results.
5 Stille expressed support for Ms. Moore-Sykes in her role as a New Brighton City Council mem-
6 ber, and to Dick Horst in his role as a newly elected City Council member.
7 B. Staff Report.
8 Ms. Moore-Sykes thanked the Commissioners for their support and congratulations. On a differ-
9 ent matter, she drew the Commission's attention to two newspaper articles from the Northeaster.
10 One article was entitled "Can You Imagine a Village Green at St. Anthony Shopping Center?"
I I and discussed the renovations planned for the Center. The other article entitled, "A Tale of Two
12 Cities -- and 10 Tow Trucks," concerned Sroga's towing company. Ms. Moore-Sykes stated that
13 the articles were presented to the Commission for informational purposes.
14 X. ADJOURNMENT.
15 Motion by Commissioner Stille, second by Chair Bergstrom, to adjourn the meeting at 9:20 p.m.
16 Motion carried unanimously.
17 Respectfully submitted,
18 Sue Selseth
19 TimeSaver Off Site Secretarial, Inc.
I CITY OF ST. ANTHONY
2 PLANNING COMMISSION MEETING MINUTES
3 JANUARY 18, 2000
4 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
5 The meeting was called to order at 7:00 p.m., followed by the Pledge of Allegiance led by Chair'
6 Bergstrom.
7 11. ROLL CALL.
8 Present: Chair Bergstrom; Commissioners Tillmann, Hanson, Melsha,
9 Thomas, Hatch and Stille.
10 Commissioners absent: None.
Also present: Kim Moore-Sykes, Management Assistant.
12 111. NOMINATION AND ELECTION OF CHAIR.
13 Bergstrom stated that, although he is completing his fourth term as Chair and would continue to
14 serve if elected, he felt it would be wise to consider rotating positions and electing a new Chair.
15 Chair Bergstrom opened the floor at 7:05 p.m. to accept nominations for the position of Chair.
16 Commissioner Tillmann nominated Doug Bergstrom for the position of Chair.
17 After calling for any.additional nominations and hearing none, Chair Bergstrom entertained a
18 motion to close the floor.
19 Motion by Commissioner Stille, second by Commissioner Melsha, to close the floor at 7:06 p.m.
20 Motion carried unanimouslv.
21 Chair Bergstrom then asked for a vote on the nomination of Doug Bergstrom as the Year 2000
22 Planning Commission Chair.
23 Six ayes were counted, with one abstension.
24 The motion carried.
2 5 IV. NOMINATION AND ELECTION OF VICE-CHAIR.
26 Chair Bergstrom opened the floor for nominations at 7:07 p.m.
27 Commissioner Hanson nominated Chris Melsha for the position of Vice Chair.
28 Commissioner Hatch nominated Randy Stille for the position of Vice Chair.
29 After calling for any additional nominations and hearing none, Chair Bergstrom entertained a
30 motion to close the floor.
31 Motion by Chair Bergstrom, second by Commissioner Hanson, to close the floor at 7:08 p.m. to
Planning Commission Meeting Minutes
January 18, 2000
Page 2
nominations.
2 Motion carried unanimously.
3 Chair Bergstrom called for a vote on the nomination of Chris M elsha for the position of Year
4 2000 Vice Chair of the Planning Commission.
5 Four ayes were counted, with one abstension.
6 The motion carried.
7 Chair Bergstrom called for a vote on the nomination of Randy Stille for the position of Year 2000
8 Vice Chair of the Planning Commission.
9 Two ayes were counted with one abstention.
10 The motion did not pass.
I I V. APPROVAL OF JANUARY 18, 2000 PLANNING COMMISSION MEETING AGENDA.
12 Motion by Chair Bergstrom, second by Commissioner Melsha, to approve the January 18, 2000
13 Planning Commission Meeting Agenda with the following addition:
14 X. COMMENTS.
15 C. Report from Council Liaison Dick Horst.
16 Motion carried unanimously.
17 VI. APPROVAL OF NOVEMBER 16, 1999 PLANNING COMMISSION MEETING
18 MINUTES.
19 Bergstrom noted that the November 16, 1999 Minutes were not included in the Commission's
20 Agenda package, and the approval of those Minutes would be postponed until the February 15,
21 2000 meeting.
22 VII. DESIGNATION OF PLANNING COMMISSION REPRESENTATIVE TO THE
23 JANUARY 25, 2000 CITY COUNCIL MEETING.
24 Bergstrom noted that the Commission typically designates a representative if a particular issue
25 needs to be brought to the Council's attention. At this time, Bergstrom would rather defer the
26 designation of a representative.
27 VIII. PUBLIC HEARING.
28 None.
29 IX. OTHER BUSINESS.
30 A. Mmor's Greeting.
31. Bergstrom greeted Mayor Cavanaugh and invited him to address the Commission.
32 Mayor Cavanaugh began by stating that he wanted to provide an overview regarding some possi-
Planning Commission Meeting Minutes
January 18, 2000
Page 3
I bilities and goals for the Planning Commission. Mayor Cavanaugh continued by stating that he
2 felt it would be beneficial to develop a charter of sorts that wofild set forth the scope and goals of
3 the Planning Commission. In addition to assisting the Planning Commission, Mayor Cavanaugh
4 felt that the charter would guide the City Council in referring projects to the Planning Cornmis-
5 sion. Specifically, Mayor Cavanaugh felt that it would be beneficial for the Planning
6 Commission to arrive at a proposed budget. In this respect, the Council would have a resource in
7 which to refer to regarding commitments for goals during the next 12 months.
8 Mayor Cavanaugh stated he felt that code enforcement was a priority issue. He mentioned busi-
9 nesses that were obviously not in code compliance and felt that the Planning Commission should
10 be made aware of those specific issues.
I I In respect to Conditional Use Permits, Mayor Cavanaugh felt it would be beneficial to have a
12 book specifically designed to set forth the rules and regulations of Conditional Use Pen-nits.
13 Furthermore, Mayor Cavanaugh stated that the City is in a period of tremendous activity with re-
14 spect to the Parks and Planning Commissions. In that respect, he would encourage the Planning
15 Commission to develop a document that would define the charter, budget, control, and resources
16 needed in order to interface with the City Council.
17 Mayor Cavanaugh announced that Richard ("Dick") Horst is the City Council Liaison to the
18 Planning Commission and he is looking forward to the establishment of a communication
19 connection between both entities.
20 Bergstrom responded that, in the past, the Commission has experienced frustration when it has
21 made recommendations to the City Council, and some of those recommendations have been hon-
22 ored and some have not. Bergstrom felt that the Commission would welcome additional partici-
23 pation between the Planning Commission and the Council. He also supported Mayor
24 Cavanaugh's suggestion of a document setting forth the Planning Commission's mission and
25 charter.
26 Mayor Cavanaugh suggested researching the charters or mission statements of cities in the
27 surrounding area to assist in developing a similar document for the Planning Commission.
28 Bergstrom mentioned that Mayor Cavanaugh had been instrumental in the idea of a bus tour of
29 the City, and that such item was on the agenda for later in the meeting. Bergstrom stated that he
30 understood there is a possibility of a joint tour with the City Council.
31 Bergstrom thanked Mayor Cavanaugh for his suggestions and input, and Mayor Cavanaugh ex-
32 pressed his appreciation for the Commission's attention.
33 B. Scott Tankenoff, Hillcrest Development re: Apache Plaza.
34 Bergstrom welcomed Scott Tankenoff and invited him to speak to the Commission.
35 Mr. Tankenoff stated that he is the managing partner of Hillcrest Development. By way of back-
Planning Commission Meeting Minutes
January 18, 2000
Page 4
I ground, Mr. Tankenoff stated that the company specializes in redeveloping property that is un-
2 der-valued or has severe development issues. In this respect, Mr. Tankenoff circulated literature
3 to the Commissioners that depicted past projects of Hillcrest Development.
4 Additionally, Mr. Tanke noff stated that Hillcrest Development is working with US Bank to pur-
5 chase the Apache property. Upon initial review of the property, Mr. Tankenoff saw a site that
6 was structurally sound with some deferred maintenance issues.
7 Although the project is still conceptual, Mr. Tankenoff felt that the property would not be viable
8 as a retail site. However, it is his hope that he can work with City Staff and arrive at viable op-
9 tions for the property. He firmly believed that the property should ultimately consist of an
10 office/tech environment, with the possibility for a coffee shop or restaurant.
I I Bergstrom stated that his preference for the Apache property would be of a retail nature.
12 Mr. Tankenoff expressed his understanding; however, he stated that the property lacked two
.13 items that would make retail a viable option: (1) freeway access; and (2) visibility. In any event,
14 Mr. Tankenoff said that the project has tremendous potential to bring jobs, additional tax base,
15 and an opportunity for something of which the community can be proud.
16 Thomas stated that he had met with Management Assistant Kim Moore-Sykes several weeks ago
17 about the Apache project and they had discussed possible options at length. Consequently,
18 Thomas asked Mr. Tankenoff if the purchase agreement included all of the land or simply the
19 mall itself Mr. Tankenoff responded that the purchase agreement included all of the land
20 (approximately 31 acres). However, one acre, he stated, will be needed to resolve a ponding
21 issue for the City.
22 Thomas inquired if Mr. Tankenoff could imagine other uses for the mall other than business.
23 Mr. Tankenoff responded that a retail component such as a coffee shop or restaurant had been
24 suggested. Mr. Tankenoff felt that would be an important component. This would be desirable,
25 he stated, to employees working in the mall area, as well as to the community. Mr. Tankenoff re-
26 iterated his desire to redevelop the property in a manner in which the community and the City
27 would be pleased.
28 Bergstrom expressed an interest in recruiting a fine-dining restaurant to the site similar to a
29 steakhouse or Italian restaurant.
30 Hatch asked Mr. Tankenoff if clients were secured prior to the redevelopment or after the project
31 was completed. Mr. Tankenoff responded that it depends upon the project, but that many times
32 the project is purchased and options are considered. At that point, an artist's rendering is ob-
33 tained and clients are secured. However, in this project, Hillcrest Development does not have a
34 specific client in,mind, and is simply considering options at this point. Mr. Tankenoff reminded
35 the Commission that US Bank has been discussing tearing the mall down, and it is his opinion
36 that the mall could be made into a viable (iffice space environment with some retail options.
Planning Commission Meeting Minutes
January 18, 2000
Page 5
Tillmann asked if Mr. Tankenoff envisioned one large company as a client, or a combination of
2 smaller and larger companies. Mr. Tankenoff responded that he prefers diversity in clients.
3 Tillmann asked if Mr. Tankenoff envisioned several different options along the restaurant or
4 coffee shop line of thinking. Mr. Tankenoff stated that vision would depend upon the density of
5 the job base.
6 Hatch mentioned the public space proposed for the inside of the St. Anthony Shopping Center,
7 and asked Mr. Tankenoff about his thoughts regarding some type.of public space for the Apache
8 mall. Mr. Tankenoff responded that he does not anticipate a great deal of public space for
9 Apache because it would mostly be housed witl�lclients.
10 Bergstrom stated his belief that the City would like to coordinate efforts with Mr. Tankenoff on
I I developing a community gathering space. This concept could be ultimately combined with land-
12 scaping elements. Mr. Tankenoff agreed that he has an obligation to provide a certain caliber of
13 space for his clients and that landscaping, in particular, is desirable for the outside of the
14 building.
15 Melsha inquired about the time frame anticipated for the purchase of the.project. Mr. Tankenoff
16 responded that the closing would be in approximately 120.days.
17 Thomas inquired if Mr. Tankenoff envisioned any development of the land outside the mall. Mr.
18 Tankenoff responded that Hillcrest Development would focus on the land after options for the
19 mall itself are considered. He felt that, after options for the 300,000 plus square footage of the
20 mall have been discussed, that the rest would fall into place. He reassured the Commission,
21 however, that an option would be developed for the land outside the mall that would be
22 compatible and agreeable with the City and the community.
23 Tillmann asked if the Herbergers store would cause a stumbling block for the redevelopment
24 project. Mr. Tankenoff responded that Herbergers still has some time left on their lease, but
25 would cause an obstacle for the project. The perception has been, he stated, that Herbergers
26 would consider changing the store over to a warehouse or possibly an outlet.store. But an option
27 would be for Herbergers to vacate the location. Other-wise, Mr. Tankenoff stated, the remaining
28 tenants are on a month-to-month basis.
29 Hanson asked if the shell of the building would remain the same. Mr. Tankenoff responded that
30 the nature of the building is such that he would like to take sections and add windows for more
31 light. For aesthetic purposes, the building would require additional light.
32 Hanson asked Mr. Tankenoff if he was aware if US Bank had previously researched the concept
33 of obtaining other retailers for the building.
34 In essence, Mr. Tankenoff stated that the Bank obtained the property after the loan was defaulted.
35 It ultimately became the bank's conclusion to tear down the building because it was known that
36 retail had not been successful at that site. Mr. Tankenoff believed that the pool of potential
Planning Commission Meeting Minutes
January 18, 2000
Page 6
I retailers is shallow, particularly because there is not convenient access to a highway.
2 Hanson asked if Mr. Tankenoff would be applying for variances for the property. Mr.�Tankenoff
3 stated that he understands that the property is zoned for commercial and he planned to coordinate
4 efforts with City Staff to determine what options fall into that scope. Additionally, Mr.
5 Tankenoff stated that he would make every attempt to fall within those standards, but there
6 would be the possibility that a variance would need to be considered at some point in time.
7 Bergstrom thanked Mr. Tankenoff for attending the Commission's meeting and for sharing his
8 thoughts and input. He would encourage Mr. Tankenoff to work with City Staff in developing
9 more ideas and in working within the zoning gihdelines.
10 C. Report on Green Space for St. Anthony Shopping Center.
11 Management Assistant, Kim Moore-Sykes, provided an update for the redevelopment of the St.
12 Anthony Shopping Center. She stated that she and City Manager, Michael Morrison, met with
13 Richard Krier, RLK-Kuusisto, regarding the latest drawing of the proposed green space. This
14 drawing included a fountain and gazebo area near the Dairy Queen, as well as a trail system and
15 transit stop. The Dairy Queen is apparently interested in re-landscaping their space as well.
16 Ms. Moore-Sykes and Mr. Morrison also met with Custom. Liquidators, and stated that the City is
17 intending to obtain a large portion of that property, and plans are being discussed about a total
18 purchase.
19 Ms. Moore-Sykes stated that the construction of the green space is planned to begin in the spring.
20 Tillmann expressed disappointment that ponds would not be incorporated into the plans. Mr.
21 Moore-Sykes explained that the ponds were determined to be expensive, and were not able to
22 hold enough storm water runoff from the Center.
23 City Council Liaison Dick Horst mentioned that the redevelopment is planned for three phases.
24 The original plan was determined to cost approximately $2.2 million, and the project had been
25 anticipated to cost approximately $650,000. It was determined that $8.00,000 of the $2.2 million
26 estimated was due to the installing of the decorative ponds. In that respect, a new drawing was
27 created, without the ponds, and instead included a fountain. This new drawing depicted costs to
28 be approximately $1.2 million.
29 Hatch inquired about the possibility of eventually returning to the original concept of installing a
30 pond. Ms. Moore-Sykes stated that, once the project is developed, it would be turned over to the
31 Parks Commission and to the Public Works Department. Those entities would have the option of
32 considering ponding as a ftiture issue.
33 D. Lot Coverage Report-, Commissioner Tillmann and Staff.
34 Tillmann reported that there had not been any progress on the research issue since the last meet-
35 ing. Ms. Moore-Sykes stated that she recently has attempted to reach Todd Hubmer of WSB &
36 Associates, and as of this date had not been successful.
Planning Commission Meeting Minutes
January 18, 2000
Page 7
I Bergstrom clarified that Todd Hubmer is being requested to assist the Commission in defining
2 the issue of impervious versus pervious surfaces. Tillmann stated that Mr. Hubmer previously
3 had mentioned to her that there is a specific definition for different types of soil, but not other
4 surfaces.
5 E. Year in Review.
6 Bergstrom stated that he had planned to present a report for the Year in Review, but instead sug-
7 gested that the Commission look ahead to the Year 2000 and consider the earlier suggestions of
8 Mayor Cavanaugh.
9 X. COMMENTS.
10 A. Commissioners.
I I Tillmann did not have any comments.
12 Hanson stated that he was appreciative of Mayor Cavanaugh's comments. He supported the idea
13 of designating a specific purpose of the Planning Commission and is looking forward to the
C�
14 possibility of receiving more issues from the City Council.
15 Hanson stated that he viewed the January 11, 2000 City Council meeting on cable wherein Mr.
16 Tankenoff spoke to the Council regarding Apache Plaza. Hanson stated that he understood that
17 the preference for Apache was ftill retail, but he did not feel it was a feasible option. Instead, Mr.
18 Tankenoff has offered an attractive option and it is his belief that it should be seriously
19 considered.
20 In response, Ms. Moore-Sykes stated that the property currently is not providing a tax base at all
21 to the City. If a business'base could be achieved, the value of the property would increase and
22 with appropriate landscaping and redevelopment, the City and community would enjoy the
23 benefits of a desirable property and increased tax base.
24 Ms. Moore-Sykes mentioned that in October 1999, she and Jay Hartman, Public Works Director,
25 were invited to the University of Minnesota to the Department of Urban Design. As part of a
26 class project, students were to view the Apache Plaza and return with concepts and designs. Ms.
27 Moore-Sykes felt that there were very interesting ideas and that some of the concepts.were
28 fascinating.
29 Ms. Moore-Sykes said it was particularly interesting to note that all of the,concepts presented by
30 the students offered a mixed use of the property. She stated that she originally had been opposed
31 to other options besides retail, but that after viewing the concepts from the students, she had
32 changed her mind and felt other options should be considered.
33 Melsha reported that he was interested in Mayor Cavanaugh's comments about developing a
34 charter that would contain goals and missions of the Planning Commission. He believed that this
35 was an excellent opportunity to develop a char-ter and increase the role of the Planning
36 Commission.
Planning Commission Meeting Minutes
January 18, 2000
Page 8
In reference to Hillcrest, Melsha stated that Mr. Tank-enoff s concept provides a different way of
2 thinking and he is cautiously intrigued by his proposal.
3 Additionally, Melsha wished to welcome Commissioner Thomas to the Planning Commission.
4 Thomas thanked Melsha for his greeting and continue4 by stating that he agreed with Hanson's .
5 and Melsha's comments regarding a proposed charter for the Commission.
6 In connection with the Apache project, Thomas would envision residential and light industrial.
7 He believed that Apache was a large piece of property that was underutilized, and he was im-
8 pressed with the projects that Hillcrest Developruent has done in the past. Thomas's main
9 concern about the Apache project was any redevelopment done on the outside or around the mall.
10 He believed that the area could support more retail and possibly housing, and in turn the housing
I I could support the retail.
12 in regard to a charter for the Planning Commission, Thomas agreed that the Commission should
13 have some framework, especially if recommendations are going to be made to the Council.
14 Thomas volunteered to assist in gathering information for a proposed charter.
15 Thomas also stated that he is proud to be a memberof the Planning Commission.
16 Bergstrom expressed his sincere appreciation to Dick Horst for his work and diligence while he
17 was a member of the Planning Commission. Bergstrom stated that he felt a sense of loss without
18 Mr. Horst on the Commission, but wished to congratulate him on his election to the City
19 Council.
20 In connection with the Mayor's comments regarding the Standing Rules for the City Council,
21 Bergstrom requested a copy of those Rules from Ms. Moore-Sykes.
22 Bergstrom suggested that Richard Kr ier work with Mr. Tankenoff in order to assist in
23 establishing boundary conditions, particularly over the next 60-90 days.
24 Hatch expressed his concern about increased traffic patterns if Apache Plaza houses many
25 employees.
26 Hanson confirmed that Mr. Tankenoff had addr'essed that issue at the previous City Council
21 meeting. Mr. Tankenoff had stated that the traffic patterns would be researched and that there
ZP
28 would possibly be different shifts of employees.
29 Ms. Moore-Sykes offered that there are enough alternative routes to aid in congestion.
30 Stille commented that he commended Mr. Tankenoff s concept in redeveloping Apache Plaza
31 and expressed his appreciation for his initiative. Stille echoed previous comments that the
32 redevelopment plan is a significant decision and he a-reed with the idea of obtaining a Planner to
0
33 assist in the project. A planner.would also be able to confirm that retail is not a viable option.
Planning Conunission Meeting Minutes
January 18, 2000
Page 9
I In addition, Stille wished to extend a warm welcome to Commissioner Thomas.
2 B.- Staff.
3 1. Heart of the Earth.
4 Ms. Moore-Sykes stated that Heart of the Earth School has a deadline of mid-January in order to
5 make a down payment on the.Salvation Army property. There was a financial obstacle for Heart
6 of the Earth last December when a main financial benefactor canceled support. In the meantime,
7 Ms. Moore-Sykes stated, the Staff has received telephone calls from a developer to discuss
8 potential uses of the property should the site become available.
9 2. Bus Tour (April).
10 Ms. Moore-Sykes stated that she had spoken with Public Works Director Jay Hartman about
I I resources that are available for the bus tour. In the past, Mr. Hartman stated, the City has con-
12 tacted New Brighton and the Parks and Recreation Director regarding the use of that City's van.
13 Ms. Moore-Sykes stated that she would be contacting New Brighton and will inform the
14 Commissioners the results of her discussions.
15 Bergstrom reminded Ms. Moore-Sykes that it appeared that the bus trip might be coordinated
16 with'the City Council.
17 Ms. Moore-Sykes also mentioned that the City might be able to rent a bus from the company that
18 provides bussing service to the School District. A date for the bus tour was discussed and
19 determined to be set for April 15, 2000.
20 In regard to a joint meeting with the Planning and Parks Commissions, Ms. Moore-Sykes stated
21 that the meeting is proposed to be scheduled on April 18, 2000. In this respect, the meeting
22 could take place after the bus tour and offer a means of discussion.
23 Ms. Moore-Sykes reported that the goal setting retreat with the City Council is scheduled for
24 February 18, 2000 and the Chairs of both the Planning and Parks Commission are invited to at-
25 tend.
26 C. City Council Liaison Roort.
27 Chair Bergstrom welcomed Dick Horst and invited him to address the Commission.
28 Mr. Horst began by stating that he is the City Council Liaison to the Planning Commission, and
29 his job is to provide input to the Planning Commission from the Council, and vice versa. Mr.
30 Horst stated that there is an opportunity this year to increase the role of the Planning Commission
31 and it is his hope that the Commission will utilize his role as a communicator between the
32 Coramission and the Council.
33 Mr. Horst wished to clarify the Mayor's earlier comments regarding code enforcement. The
34 Planning Commission, Mr. Horst stated, is not in charge of code enforcement. By way of back-
35 ground, Mr. Horst stated that the Planning Commission inadvertently became involved in some
36 issues regarding conditional use permits some time ago,but as a general rule, code enforcement
Planning Commission Meeting Minutes
January 18, 2000
Page 10
I is handled by another area within the City.
2 Additionally, Mr. Horst would agree that the bus tour is intended to promote awareness amongst
3 the Commission about certain areas of the City.
4 In connection with the Apache project, Mr. Horst felt that Mr. Tankenoff would be searching for
5 approval from the City and the Planning Commission and he encouraged the Commissioners to
6 determine if the change in direction for Apache was an acceptable variation. Naturally, Mr.
7 Tankenoff would need to begin the project at the Planning Commission level and he encouraged
8 the Commissioners to be the voice of the City, hold public hearings, and then ultimately report to
9 the Council.
10 Regarding the green space for the St. Anthony Shopping Center, Mr. Horst believed this was
I I moving quickly towards more of an issue for the Parks Commission and that the role of the
12 Planning Commission was decreasing for that project.
13 Mr. Horst closed his presentation by stating that he is anticipating a successful year as Council
14 Liaison to the Planning Commission and looks forward to providing a link between the people
15 and the City.
16 X. ADJOURNMENT.
17 Motion by Commissioner Stille, second by Commissioner Melsha, to adjourn the meeting at 9:20
18 p.m.
19 Motion carried unanimously.
2o Respectfully submitted,
21 Sue Selseth
22 TinieSaver OffSite Secretarial, Inc.
STAFF REPORT
To: MichaelJ. Mornson, City Manager,
Mayor and City Council
Planning Commission
From: Kim Moore-Sykes, Management Assistant Ply
Date: February 15, 2000
Subject: Identification Sign for Nativity Lutheran Church
On September 9, 1999, a representative from Nativity Lutheran Church, 3312 Silver Lake Road,
and the sign contractor filed a sign permit with staff in order to "change sign out front". In
talking to the church representative, they indicated that they were only intending to change the
sign so that it would be easier to maintain and have'a more updated appearance. They indicated
that they were not changing the dimensions or its location, that the footings, electrical wiring and
base will remain the same.
In reviewing the City's sign ordinance, Section 14'00.08, Subd. 15 allows for the replacement of
existing business identification signs. It states that "a bus m* ess identification sign designed to -
replace an existing business identification sign which lawful exists under this Code [is permitted],
so long as the new sign has the same dimensions and is *in the same location as the existing sign,
and is not a prohibited sign under Section 1400.007." In looking at Section 1400.007, Subd. 4,
states that it is prohibited to have signs within the Public Right-of-Way or Public Easement. At
the time that I okayed the sign permit, I mistakenly thought the right-of-way was 15 feet and the
sign was conforming.
Ron Hansen,, 3220 Belden Drive, called me on January 25, 2000, questioning the placement of
the sign and its possible placement 'in the night-of-way. Mr. Hansen demanded to know who on
staff had okayed the new sign, that he felt it violated the sign code in several areas: landscaping,
design and location. I explained that the contractor was not finished with the project, that the.
design calls for end caps so that the sign's width is consistent from base to sign surface; that the
landscaping will be completed in the spring when:the contractor can do the required plantings;
and that I would have someone measure the sign's proximity to the public right-of-way. Mr.'
Hansen pressed me to give him a time when I niight call him back. I indicated that I would have
the public works staff measure the distance and have someone call him back either later in the
day or the next. I also told him that I would have someone else call him back because I would
be out of the office for a week. At that point, he.made comments about not understanding how
I could go on vacation without first finishing my work.
I then met with Jay Hartman, the Public Works Director and he said he would have someo n' e
from Public-Works measure the right-of-way for me. It was at that point that I learned that the
right-of way on Silver Lake Road is 33 feet (half of the road width, which is 63 feet).
When I returned from vacation on February 1"', 1 was told that the Public Works staff had
measured the sign at 29 feet from the road centerline, making the sign 4 feet in, the right-of-way.
Mr. Hansen called me either that day or the next, demanding to know why no one had called
him back with the 'information he had requested.- When I tried to explain to him and give him
the information, he wouldn't let me speak. He was so upset that no one had called him, so I just
listened to him until he hung up.
I have attached a copy of the original sign permit and plans to this report.
CITY OF ST ANTHONY
3301�Silyer Lake Road-,/�3jjtnt.h.o9y, IVIN 55418 / (612) 789-8881 FAX (612) 781-9323
BUILDING PERMIT No. 4417
JOB ADDRESS PROPERTY-I.D,NO.
LEGAL LO NO. TRACT IQ SEE ATrACHED SHEET)
UNPLATTED PROPERTY
DESC.
OWNER WAILADDRE S ZIP PHOtF�
2 - I
ec - ZIP PHONE LICENSE NO.
CONTRACTOR MAILADDRESS
3
ARCHITECT MAILADDRESS ZIP PHONE REG.NO.
STRUCTURAL ENGINEER MAILADDRESS ZIP PHONE REG.NO.
MECHANICAL ENGINEER MAILADDRESS ZIP PHONE REG.NO,
6
USE OF BUILDING CATEGORY: 1 0 2 C3
7
8 CLASS OF WORK: El NEW 0 ADDITION 0 ALTERATION U REPAIR 0 GARAGE 0 OTHER
9 DESCRIBE WORK:
OTAL NO.OF
lo SO.FEET STORIES
OCCUPANCY TYPE OF CONST
No.OF REQUIRED
11 ZONING DWELLING UNITS PARKING
12 LOT COVERAGE
13 VALUATION OF WORK S
SPECIAL CONDITIONS
14
PERMITFEE.................... ...... ........... .......................s
PLANCHECK FEE.............. . ........... ... . .............$
STATE SURCHARGE.......................... .. .......... . ....$
SAC CHARGE(UNITS).................. ... ... ..... ..- -S
SEWER........................ ...................... - $
WATER................... .......................................................s
LICENSEFEE........................ .............................. S
OTHER..............................................................................s
PENALTY................. .... ...... ................. ...............$
TOTALFEE PAID..............................................$
RECEIPT NO._ DATE
SEPARATE PERMITS ARE REQUIRED FOR ELECTRICAL,PLUMBING,HEATING,VENTI-
LATING OR AIR CONDITIONING AND FIRE SPRINKLERS.
THIS PERMIT BECOMES NULL AND VOID IF WORK OR CONSTRUCTION AUTHORIZED
IS NOT COMMENCED WITHIN 180 DAYS, OR IF CONSTRUCTION OR WORK IS SLIS-
PENDED OR ABANDONED FOR A PERIOD OF 180 DAYS AT ANY TIME AFTER WORK IS
COMMENCED.
I HEREBY CERTIFY THAT I HAVE READ AND EXAMINED THIS APPLICATION AND KNOW
THE SAME TO BE TRUE AND CORRECT ALL PROVISIONS OF LAWS AND ORDINANCES
GOVERNING THIS TYPE OF WORK WILL BE COMPLIED WITH WHETHER SPECIFIED
HERIN OR NOT.THE GRANTING OF A PERMIT DOES NOT PRESUME TO GIVE AUTHOR-
ITY TO VIOLATE OR CANCEL THE PROVISIONS OF ANY OTHER STATE OR LOCAL LAW
REGULATING CONSTRUCTION OR THE PERFORMANCE OF CONSTRUCTION.
S SIGNATURE OF ONTRXCTOR THOMZED AGENT (DATP
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Wireless Site Spechafists, Inc.
February 9, 2000
City of St. Anthony
Kim Moore-Sykes
3301 Silver Lake Road NE
St. Anthony, MN 55418-1603
RE: Application for Special Condition Use Permit
Dear Ms. Moore-Sykes,
AT&T Wireless Services is interested in filing an application for a special condition use
permit to allow for cellular antennas to be placed on a commercial structure
approximately 55 feet tall. The subject property, currently zoned commercial, is located
at 4001 Stinson Boulevard. AT&T will propose to install three antenna mounts with I to
4 antennas per array.
A Radio Frequency Engineer for AT&T has determined this area to be lacking sufficient
cellular coverage. The area of focus to consider placing antennas was along Silver Lake
Road,.most specifically nearest to Apache Plaza. AT&T has considered trying to use the
existing US VVEST pole located on 37th Street, but the monopole is not tall enough to
support AT&T's antennas.
I expect to submit information by 3/1.5/00 in order to have a Concept Review on 3/21/00,
the application discussed at Planning Commission 4/18/00 and final approval/denial at
the 4/25/00 City Council meeting.
I will be representing AT&T during the application process and will be attending all
meetings regarding the application. I can also be contacted with questions or comments
at 612-851-7877.
Sincerely,
u ie Townsend
Contractor, AT&T Wireless Services
Cc. Michael Morrison
2850 Metro Drivc Suite 250 Bloomington, Nfinne5ota 55425 PH: 612.851.7877 Fax: 612.858.7377
CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 FEBRUARY 8, 2000
4 1. CALL TO ORDER.
5 Mayor Cavanaugh called the meeting to order at 7:00 p.m.
6 11. PLEDGE OF ALLEGIANCE.
7 Mayor Cavanaugh invited the Council and the audience to join in the Pledge of
8 Allegiance.
9 111. ROLL CALL.
10 Councilmembers present: Mayor Cavanaugh; Councilmembers Sparks, Thuesen,
I I Horst and Hodson.
12 Councilmembers absent: None
13 Also present: Michael Morrison, City Manager.
14 IV. APPROVAL OF FEBRUARY 8, 2000 CITY COUNCIL REGULAR MEETING
15 AGENDA.
16 Motion by-Cavanaugh to approve the February 8, 2000 City Council Regular Meeting
17 Agenda with the following addition:
18 V. PROCLAMATIONS AND RECOGNITIONS.
19 A. Census 2000 Proclamation.
20
21 Motion carried unanimop.Lly.
22
23 V. PROCLAMATIONS AND RECOGNITIONS.
24 A. Census 2000 Proclamation.
25 Cavanaugh explained to the Council that he had attended a meeting for the opening of the Census
26 2000, and had joined the Mayor of Richfield and the Mayor of Minneapolis for opening remarks
27 regarding the ribbon cutting. Each city has been asked to pass a Census 2000 Proclamation
28 which, in part, states that the City proclaims Census 2000 as a top priority, is committed to a ftill
29 and accurate Census count, and places special emphasis on enumerating members of traditionally
30 undercounted population groups.
31 In emphasizing the importance of a complete and accurate Census, the City of Minneapolis re-
32 ported that significant dollar amounts of funding were lost for the City during the last Census
33 because of an incomplete count.
34 Motion by Sparks to approve the Census 2000 Proclamation whereby the City of St. Anthony
35 hereby proclaims Census 2000 as a top priority for all elected and appointed officials, and
36 encourages the community to place an emphasis on partnering with the U.S. Census bureau in
37 achieving an accurate and complete count in Census 2000.
City Council Regular Meeting Minutes
February 8, 2000
Page 2
1 Motion carried unanimously.
2 VI. COMMUNITY FORUM.
3 Mr. Scott Tankenoff, managing partner of Hillcrest Development, approached the Council. Mr.
4 Tankenoff explained that Hillcrest Development is working on the redevelopment of the Apache
5 Mall and he wished to provide the Council with a brief update on the project and answer
6 questions. One new development, he stated, is that Hillcrest is now under contract with US
7 Bank, and also that he has met with City Manager Michael Mornson and Staff to begin the
8 process of mapping out a good strategy for redevelopment.
9 Mr. Tankenoff stated that he is eager to move forward on the project and feels that Apache Plaza
10 has the potential to create jobs,provide energy to the community, and make the citizens of the
I I City proud. Mr. Tankenoff offered that the concepts for redevelopment are expected to be ready
12 in one or two weeks. Additionally, Mr. Tankenoff plans to be at future City Council and
13 Planning Commission meetings to offer updates, answer questions, and ensure that everyone is in
14 agreement with the current plans.
15 As a further point of interest, Mr. Tankenoff stated that Hillcrest continues to consider plans for a
16 community space boncept surrounding the redevelopment of Apache Plaza. He plans on
17 spending meaningful time at the next Council and Planning Commission meetings to address that
18 concept. Currently, the concept would include a coffee shop area, athletic area, meeting rooms,
19 etc.
20 Mr. Tankenoff provided the Council with a recent article from the Star Tribune about helping
21 malls to survive. He thought it was interesting that Apache Plaza had not been included in the
22 article but, nevertheless, he thought the article provided valuable information.
23 Cavanaugh commented that, at some point, a formal position should be formulated with the Plan-
24 ning Commission. In that respect, he asked City Manager Michael Morrison to structure a plan
25 to coordinate with the Planning Commission.
26 VII. CONSENT AGENDA.
27 Motion by Thuesen to approve the Consent Agenda,which included:
28 1. City Council Regular Meeting Minutes of January 25, 2000;
29 2. Temporary 3.2 Beer Permit(June 3, 2000, Central Park, Fagerlee Family Picnic);
30 3. Heating License (Alliance Mechanical Services, Inc.,Roseville, MN); and
31 4. Four pages of verified claims.
32 Motion carried unanimously
33 VIII. PUBLIC HEARINGS.
34 None.
City Council Regular Meeting Minutes
February 8, 2000
Page 3
I IX. GENERAL POLICY BUSINESS OF THE COUNCIL.
2 A. Resolution 00-0 19. re: Middle Mississippi River Water Management Organization.
3 City Manager Michael Morrison began the discussion by stating that Councilmember Amy
4 Sparks is the City's representative to the Middle Mississippi River Water Management
5 Organization. He stated that Resolution-00-0 19 involved decisions made in July 1999 by the
6 Watershed District and those decisions included minor boundary changes.
7 Mornson directed the Council's attention to page 28 of the Agenda packet wherein the Operating
8 Budget for the District was depicted and each City's contribution percentage was listed. St. An-
9 thony's portion was reduced from 3.5%to 3.3%:� Mornson stated that the other cities have ap-
10 proved the resolution.
I I Hodson expressed concern whether the extensive legal description depicting the individual cities'
12 boundaries had-been thoroughly reviewed.
13 Sparks offered that the Staff of the Watershed District had previously presented a map to her that
14 indicated boundary changes. Although she had reviewed the map, she had not specifically gone
15 through the legal description. However, she stated that she felt confident that the Staff had
16 presented an accufate legal description.
17 Motion by Horst to approve Resolution 00-0 19 wherein the City Council of the City of St.
18 Anthony hereby approves the proposed changes to the Bylaws of the Middle Mississippi River
19 Watershed Management Organization.
20 Motion carried unanimogIly.
21 B. Resolution 00-0 18, re: Approve auditor for the Ci!y and HRA 1999 Audits.
22 Mornson explained that approval of an Auditor is an annual requirement, and that all cities in
23 Minnesota are required to obtain an independent audit. Stuart Bonniwell, Mornson stated, has
24 worked with St. Anthony for a long time, and he has been recommended to perform this year's
25 audit.
26 Cavanaugh inquired about the anticipated fee for the audit. Morrison replied that the fee is ex-
27 pected to be about$12,000, and would be divided between different ftmds.
28 Thuesen asked how long the City had been working with the accounting firm of Stuart
29 Bonniwell. Morrison replied approximately 10 years.
30 Motion by Sparks to approve Resolution 00-018 wherein the City Council of the City of St.
31 Anthony hereby approves Stuart J. Bonniwell, Certified Public Accountant,to perform the audits
32 for the general purpose financial statements of the City of St. Anthony and the St. Anthony
33 Housing and Redevelopment Authority for the year ended December 31, 1999.
City Council Regular Meeting Minutes
February 8, 2000
Page 4
Motion carried unanimouLly
2 C. Ordinance 2000-001, re: Alcohol Compliance Checks (3rd regino.
3 Motion by Sparks to approve Ordinance 2000-001 (3rd reading) relating to the Revocation or
4 Suspension of Liquor Licenses, Amending Section 1000.06, Subd. 4 of the 1993 St. Anthony
5 Code of Ordinances.
6 Motion carried unanimously.
7 X. REPORTS FROM COMMISSIONS AND STAFF.
8 A. Springsted Financial Rep.Qrt.
9 Morrison provided the Council with an introduction regarding the company that provided the fi-
10 nancial report. Springsted, Public Finance Advisors, is an independent advisor to governments.
I I In 1999, the City Council requested Springsted to provide a financial study of the capital invest-
12 ment plan, which included Central Park, Apache Plaza, the St. Anthony Shopping Center, street
13 reconstruction project and flooding issues. The Council asked Springsted to review the number
14 of projects the City was considering and present the Council with various options of funding.
Morrison stated th-at Mr. Bob Thistle, Senior Vice President of Springsted, was in attendance to
16 present the finantial report and he invited him to address the Council.
17 Mr. Thistle stated that the firm of Springsted had been in business for in excess of 50 years
18 advising the public sector. Mr. Thistle stated that he would like to provide an overview of how
19 government finance works.
20 In terms of government finance, he stated, there have been discussions in the past that
21 government should be run like a business. However, he stated that there is a ftindamental
22 difference between government and business finance in that government finance begins at the
23 start of the year. In other words, the City knows what the revenue streams will be for that year,
24 and the anticipated projects. The City also is aware of the specific services it will be providing to
25 the community for that year. The goal is to provide services in the most cost-effective way and
26 produce a good product for the community. Government finance is run on a service basis,
27 whereas business is run on a product basis.
28 Mr. Thistle commended the City because it is highly regarded by the community, well respected,
29 has a high rating on services, and is well managed. The City has a long history and is an older
30 city by Minnesota standards.
31 Mr.-Thistle explained that there is a system of rating cities for investing purposes. He stated that
32 the City has a high credit rating (A-1) which is important to investors in determining whether an
33 investment in the community is practical. The main characteristic investors look for is security,
34 and an A-I rating is significant in that respect. Mr. Thistle explained that a comprehensive
City Council Regular Meeting Minutes
February 8, 2000
Page 5
I review of the city is made in determining the appropriate credit rating. That review would
2 include: (1) how the city is managed; (2) how the city develops plans and follows through with
3 them; (3) demographics-, (4) wealth of the city; and(5) historic precedent.
4 Additionally, Mr. Thistle stated that Springsted develops a Prospectus for the City, which is the
5 best source of information on the community. It provides up-to-date information and is an excel-
6 lent source document for the Councilmembers to have on hand.
7 Mr. Thistle offered a suggestion that the City was in a position to accomplish three major items:
8 (1) continue with the maintenance of an older city and infrastructure; (2) revitalize portions of the
9 community; and (3) continue with the City's history of providing quality services to the
10 residents-- a noted challenge in a changing environment.
I I Mr. Thistle stated that Springsted developed a study in September 1999, and then provided an
12 updated study in January 2000. He reviewed the table of contents of the report with the Council
13 and then provided a brief over-view of each topic.
.14 The real crux of the study, he stated, is that cities have historically produced capital budgets that
15 pay for all of the 0-tiblic improvements, repairs� and equipment. Cities typically fail to match a
16 plan to the capital needs; in other words, how the needs will be financed.
17 In this respect, Springsted has instituted a capital improvement plan to assist with the efficiency
18 of the organization. Specific purposes include (1) analyzing the capacity of current fund
19 balances and projected revenues; (2) determining the level of additional project funding that can
20 be supported; (3) assisting the City in its process to schedule capital projects to meet existing and
21 projected needs; (4) reviewing tax increment financing; (5) analyzing the. fund balances; and (6) .
22 determining impact on the City's legal debt limit.
23 Mr. Thistle spoke about the effects of compression on the tax base. He stated that, since 1997,
24 the Minnesota legislature has made several changes in classification rates for taxable property.
25 Class rates have decreased for all types of property, but the most significant reductions have been
26 in cornmercial-industrial-public utility, seasonal recreational and residential non-homestead
27 property. The collective result of these changes is that a relatively greater share of the tax burden
28 has been shifted to residential homestead property owners. However, the impact of compression
29 has been offset by the increase in property values on all properties of the City.
30 Mr. Thistle directed the Council's attention to pages 18 through 20 of the Springsted report,
31 which explained the concept of compression. In particular,page 20 showed a table which ana-
32 lyzed the tax base composition. Regarding compression and the City's general fund, the report
33 stated that, as the compression of tax rates has diminished the City's tax base, the City has had
34 two options in tenris of dealing with the decreased capacity. The City could raise rates to obtain
City Council Regular Meeting Minutes
February 8, 2000
Page 6
I the same revenues or maintain or lower rates, reduce services, and receive less property tax reve-
2 nues.
3 Mr. Thistle pointed the Council's attention to page 39 of the Report wherein fimding for the pro-
4 spective public works building was discussed. The Report stated that the City is considering
5 construction of a new public works building and the estimated cost of the building is $5.2 million
6 to $6.1 million(according to a report by Short, Elliot, Hendrickson, Inc. ("SEH")).
7 The increase in size from the original $1.8 million estimate from September 1999 changes the
8 scope and options available for the City. As.such, Springsted set forth financing options -- a total
9 of five and of those five, three options were specifically identified as possibilities:
10 The first option is for the City to have a referendum to issue general obligation
I I bonds to build the public works building;
12 2. The second option is to borrow a portion of the money from the Army Filtration
13 fund, and to borrow the other portion using a lease revenue;
14 3. The third option is to have the H.R.A. issue the total amount as a lease revenue
15 bond.
16 In conclusion, Springsted reported that option I (issuing general obligation bonds), would be the
17 least costly to the city overall and would not require a reduction in other general fund expendi-
18 tures. However, option I would depend upon public support for a referendum. Both options 2
19 and 3 would require levying at the maximum for the operating levy and a reduction in other ex-
20 penditures to finance over$550,000 per year in debt service.
21 Cavanaugh expressed his opinion that a pro forma should be done to arrive at numbers for the
22 capital programs and discover what the realities are on a capital budget for the Council to con-
23 sider capital programs. Although the City has had surpluses each year, C'avanaugh stated,the
24 City needs certain amounts of those surpluses to do other projects. Cavanaugh felt that the
25 amount projected for the public works facility pointed towards a referendum, but that the pro
26 formas would give the Council an appreciation at the actual figures.
27 Cavanaugh requested that a pro forma be developed so that it can be incorporated into the next
28 conversation about the public works facility and the fire station.
29 Horst inquired if the project was positioned to be funded as a referendum, if that issue would be
30 on the November 2000 ballot.
City Council Regular Meeting Minutes
February 8, 2000
Page 7
1 Mr. Thistle responded that question would have to be answered by City Attorney William Soth,
2 but he initially would believe that the referendum would be placed on a regular Election Day
3 ballot.
4 Horst stated that he is curious about the time frame the Council is working with to present the
5 referendum concept to the public. His concern, he stated, is that the project's cost would con-
6 tinue to rise as funding decisions were made.
7 Mr. Thistle stated that Horst raised an excellent point and that timing become critical when re-
8 lated to funding.
9 Mr. Thistle wished to provide a recap of the ftinding for the public works building. He stated it
10 basically comes down to two options: referendum or lease revenue options. The referendum dis-
I I tributes the taxes against the single-family home and there is the potential for the public not to
12 support such a proposal; but the lease revenue option is more expensive. For clarification, he di-
13 rected the Council's attention to page 41 of the Report.
14 Cavanaugh suggested that City Manager Michael Morrison coordinate with Mr. Thistle and City
15 Finance Director Roger Larson to develop a presentation on the infiltration funds and the issues
16 involved in restructuring, as well as a time frame in working through those issues.
17 In proceeding through the report, Mr. Thistle brought up the issue of a potential new fire station.
18 He suggested the possibility of putting the two projects (public works building and fire station)
19 together into a single issue (referendum or lease revenue bonds).
20 On an unrelated subject, Mr. Thistle spoke about the City's interest in the Salvation Army prop-
21 erty. To sum it up, Mr. Thistle stated, the property is too expensive and should not be considered
22 by the City for a potential purchase.
23 Mr. Thistle stated that the largest project the City is currently involved in is the flood mitigation
24 and street reconstruction. He directed the Council's attention to page 36 of the Springsted Report
25 which explained in detail the funding sources in place for the project. In short, based on the
26 information provided by Todd Hubmer of WSB & Associate, the City has plans to use a mix of
27 payment sources including: (1) intergovernmental sources such as Minnesota State Street Aid
28 (MSA funds); (2) Federal Emergency Management Assistance (FENIA); (3) Hennepin County
29 and Minnesota Department of Natural Resources (DNR); (4) grants; and (5) other sources such
30 as bonding, assessments, current balances, and storm water fees.
31 Morrison explained for the new Councilmembers that the page Mr. Thistle was referring to that
32 set forth dollar figures for the fund sources would be revised to provide current figures. In that
33 respect, Morrison specifically reviewed the funding sources and provided a background of infor-
City Council Regular Meeting Minutes
February 8, 2000
Page 8
I mation surrounding each source and the dollar figures that would be incorporated into the
2 Report.
3 Thuesen inquired that if a homeowner, who is living on a road using MSA funds, would be as-
4 sessed. Mr. Thistle stated that the theory is that every parcel in the City should pay an
5 assessment one time. However, most parcels have paid an assessment once in the past already.
6 Thuesen asked Mr. Thistle if the City proceeds with the projects as planned, would the City en-
7 danger the A-I credit standing?
8 Mr. Thistle responded that his opinion would be that the City would retain the A-I credit rating;
9 however, he stated that in order to retain the current status; it would require discipline on the part
10 of the City in regard to developing the plan. He cautioned the Council, however, not to forego
I I sound policy decisions simply to retain the current rating. In other words, the current status
12 should not be a deciding point when it comes to what is best for the community.
13 Horst is hopeful that the Council will be able to meet again with Mr. Thistle to review funding is-
14 sues. He is anticipating that the current discussion is simply an overview of the Report and as
15 projects are accept�:d by the City, the Council would again discuss'With Mr. Thistle proposed
16 funding and financial issues.
17 Mr. Thistle suggested that he meet with the Council for an informal discussion and meeting to
18 review the Report in depth and discuss future projects.
19 Cavanaugh thanked Mr. Thistle and expressed appreciation for his presentation.
20 Mayor Cavanaugh called for a five minute recess at 8:50 p.m.
21 Mayor Cavanaugh called the meeting to order at 8:57 p.m.
22 B. Short, Elliott, Hendrickson USEH") Report on the Proposed Public Works Facilily.
23 Morrison provided a brief overview of the purpose for the report from the firm of Short, Elliott,
24 Hendrickson, Inc. He stated that in 1999,the City Council identified the need for a new public
25 works facility and in that respect, directed City Staff to request proposals from firms to assist in
26 designing the new facility. In the spring and summer, the City received requests from six firms,
27 and from those six, the firm of Short, Elliott, Hendrickson, Inc. (SEH) was recommended by City
28 Staff to the City Council.
29 In August, SEH began the Space Needs Report, of which a copy is included in the Council's
30 meeting packet. The report has been prepared for some time now, but the City deemed it advis-
31 able to present the Report after the new Council was seated. The Report presents the first phase
32 of the building and is an excellent starting point for the new Council.
City Council Regular Meeting Minutes
February 8, 2000
Page 9
I At that point, Mornson introduced Ms. Nancy Schultz, Principal Manager of SEH, and invited
2 her to address the Council.
3 Ms. Schultz reviewed for the Council that the firm of SEH had been retained to design the new
4 public works building. The firm had spent significant time interviewing the Public Works Staff,
5 taking inventory of the building, and looking at other facilities. She introduced the Staff in atten-
6 dance: Bob Moberg, Jason Zemke, and Lloyd Pauly.
7 Ms. Schultz stated that the purpose of their presentation was to provide the Council with the
8 findings of SEH and to ask the Council to provide a sense of direction to SEH for the next step in
9 the concept for the new public works facility.
10 Ms. Schultz continued by stating that it was the mission of SEH to determine the need for im-
I I provements of the public works facility and those findings are provided in detail in the Report.
12 In short, Ms. Schultz stated that the existing public works building needs to be demolished and
13 replaced with a recommended 45,000 square foot facility that would set the pace for the future.
14 Ms. Schultz-asked Mr. Zemke to review for the Council the graphic representation of the Space
15 Needs Report. Mf Zemke distributed a colored graphic which indicated the current space and
16 the space recommended. He reviewed each page in detail for the Council, pointing out the need
17 for mechanical and storage spaces, as well as the justification surrounding the proposed square
18 footage.
19 Ms. Schultz directed the Council's attention to Section 6, page 26, of the Report and stated that
20 this page provided a summary of each of the phases that Mr. Zemke had reviewed from the
21 graphic design. The total probable construction cost is listed at between $4,808,925 and
22 $5,246,670 for an approximate total square footage of 45,000. Ms. Schultz wished to point out
23 that there are other costs involved and, in that case, directed the Council's attention to page 27,
24 which listed the total project budget. Those items included, but were not limited to, professional
25 fees (engineers, architects,planners, etc.); legal fees, testing (soils, surveying, etc.), and other
26 miscellaneous fees associated with the new building, bringing the total estimated cost of the
27 Public Works Building to between $5,197,000 to $6,095,000.
28 Ms. Schultz asked Mr. Pauly to address the Council and provide a presentation on the public
29 works activities.
30 Mr. Pauly stated that it was determined that a need existed to assess the current and future needs
31 of the public works facility. He was asked to review the practices of the public works industry
32 for Minnesota and nationally. In that respect, he held a series of meetings with public works
33 staff and became familiar with the City's infrastructure.
City Council Regular Meeting Minutes
February 8, 2000
Page 10
1 In that respect, Mr. Pauly directed the Council's attention to Section IV. of the Report entitled
2 "Best Practices." Mr. Pauly stated that the public works practices, programs, and involvement in
3 maintaining the City's infrastructure is consistent with what one might find in similar
4 communities in the area.
5 In fact, some of the responses,practices, and duties exceed those services of public works
6 operations found in similar sized cornmunities. For example, the practice of routine curbside
7 brush pick up, the time frame of snow removal,the frequency of citywide street sweeping, and
8 the trained involvement of the Public Works Staff as volunteer fire fighters all exceed typical
9 standards. Mr. Pauly commended the public wotks department on the excellent work and opera-
10 tion.
I I In addition, Mr. Pauly found zero areas where the public works department was deficient, except
12 for the ability to retain good public works records and this is caused simply by a lack of electrical
13 components and space. Otherwise, he felt the public works department was being well managed,
14 particularly under the circumstances.
15 In conclusion, Mr. Pauly stated that the Council has recognized the need to upgrade the mainte-
16 nance facility so that deficiencies can be corrected, equipment properly housed and maintained,
17 and to provide an environment to retain an effective, motivated public works staff. With that
18 change and access to current technology, those administrative practices, which are vital to good
19 asset management practices, can be achieved by placing St. Anthony in accordance with other
20 progressive public works agencies.
21 Cavanaugh expressed disappointment that he felt that Mr. Pauly's findings did not adequately
22 relate to the facility. In other words, he asked Mr. Pauly what his sense of housekeeping was for
23 the building
24 Mr. Pauly responded that there is a significant shortage of space in the building and good house-
25 keeping is a difficult task, particularly when there is a variety of ftuictions taking place in the
26 building at the same time.
27 Cavanaugh thanked Mr. Pauly for his presentation and introduced Capt. John Ohl, in attendance
28 as a representative for the Police Department. Mr. Ohl wished to discuss the possibility of incor-
29 porating a firing range into the plans for the new public works building.
30 Mr. Ohl provided a background of the concept by directing the Council's attention to his memo
31 dated January 25, 2000 to Chief Engstrom. In this memo, Mr. Ohl stated that the Police Depart-
32 ment can no longer utilize the Robbinsdale Firing Range and thus has lost the ability to train in
33 certain POST mandated areas.
City Council Regular Meeting Minutes
February 8, 2000
Page I I
I The Department, he stated, needs a facility in which multiple moving targets in a dim-light
2 setting can be used for training. Buying space at other facilities is expensive. In that respect, Mr.
3 Ohl presented photographs of existing ranges, both outside and inside, and expressed his support
4 for construction of a firing range in conjunction with the new Public Works Building.
5 Thuesen asked about the difficulty of obtaining range time and if Mr. Ohl foresaw that as a con-
6 tinuing trend. Mr. Ohl stated that he has been involved in researching this issue and found that,
7 although some proposals have been discussed in surrounding areas, that the issues are compli-
8 cated. Outdooi ranges are being shut down, and there are new requirements regarding air
9 quality.
10 Thuesen remarked that if the Police Department is going to continue to be an asset for the City,
I I that appropriate training must be available.
12 Hodson inquired if the amenities for the proposed facility would coordinate with court standards.
13 Mr. Ohl stated that the issue of amenities for POST and court standards would be resolved in the
14 type of range that he has proposed.
15 Regarding outside revenues for the range, Hodson asked about the type of training that could be
16 brought into the City. In other words, could the City outsource the range to other agencies?
17 Mr. Ohl stated that outsourcing is a viable option for the future. A benefit of the range would be
18 to provide a higher level of training to the Police Department, as well as to provide gun safety
19 programs and have the potential to provide many other types of programs.
20 Sparks inquired about the process for obtaining solid answers to questions.
21 Mr. Ohl stated that first the Council needs to determine whether the funds are available to
22 provide a training range for the Police Department. He further stated that Hodson brought up
23 excellent points about outsourcing the range to provide for additional revenue.
24 Sparks stated it would be beneficial to obtain some solid figures in order to justify the project to
25 the public.
26 Hodson stated that the potential liability to the City for outsourcing the facility needed to be re-
27 viewed, but even more importantly, the liability to the City for the Police Department potentially
28 not receiving the required training.
29 Mr. Ohl stated that, although at this particular point, the Police Department does not have a place
30 for training, a place would be found and requirements for training kept in compliance. However,
31 Mr. Ohl stated that he is presenting an opportunity for the City to increase its level of service and
City Council Regular Meeting Minutes
February 8, 2000
Page 12
1 to decrease the level of liability by incorporating a firing range into the new public works
2 facility.
3 Thuesen offered that he would be reluctant to rely on outsourcing the range in order to justify the
4 project. The justification for the project stands alone, he stated, and he believed the Council
5 should explore funding for the project.
6 Horst requested clarification for the parking stalls as depicted on the proppsal. Mr. Ohl stated
7 that the Department is requesting approximately seven spots at the Public Works Facility in
8 which to house the Department's vehicles from the elements.
9 Horst wished to confirm that impounded or confiscated vehicles would not be internally stored,
10 and Mr. Ohl assured him that interior storage would strictly be for Police Department vehicles.
I I Mr. Ohl stated that the Police Department is mandated by the State to forfeit certain vehicles
12 from DWI offenders and storage for those vehicles has become a burden for the Department.
13 The Police Department expects to require storage space for as many as 10-15 vehicles at any one
14 time.
15 Cavanaugh reminded the Council that the firing range is about 10% of the total project. He re-
16 quested that Mr. Thistle, Capt. John Ohl, City Finance Director Roger Larson, and City Manager
17 Michael Morrison work together to arrive at numbers for the total cost of the firing range so that
18 the Council could appreciate the costs that are being considered.
19 Cavanaugh requested research and a memo from City Manager Michael Morrison regarding the
20 issue of possible liability for the City due to potentially inadequate training. Since Mr. Ohl has
21 mentioned there could be a potential for liability, the City needs to address that issue at length
22 and reconsider existing training practices. It had been Cavanaugh's understanding that there was
23 not a deficiency in training.
24 Mr. Ohl was prompt in assuring the Council that alternative ranges would be found and consid-
25 ered for training, and that there would not be a lapse in training. However, those ranges are ex-
26 pensive, and Mr. Ohl stated that he was simply proposing a future way for the Council to provide
27 excellent and potentially less expensive training for the Police Department.
28 Cavanaugh thanked Mr. Ohl for his presentation, ideas, and suggestions.
29 On another issue, Ms. Schultz addressed the findings on the proposed new fire station. It is a
30 possibility, she stated, to house the station on the public works site. There is room there, she
31 said, yet some compromises might need to be reached in order to fit both facilities on the same
32 site. She is suggesting a fire station comprising of approximately 9,000-10,000 square feet.
City Council Regular Meeting Minutes
February 8, 2000
Page 13
1 Sparks inquired about the need for a new fire station. Morrison responded that the current station
2 is located by the St. Anthony Shopping Center, which is being redeveloped. Although the
3 current fire station meets the needs of the community, the possibility has arisen that a new
4 location for a fire station could be needed and the City is trying to determine if costs would be
5 saved if both the fire station and public works facility was built at the same time. Additionally,
6 Morrison stated that some interest has been expressed by a developer to purchase the site of the
7 current fire station due to the redevelopment of the Shopping Center.
8 Hodson expressed concern whether the developer's interest was bonafide. Morrison said the in-
9 terest is real, but a dollar figure had not been negotiated.
10 Ms. Schultz asked for direction from the Council in regard to the Space Needs Report and the
11 next step.
12 In response to a concern about the total cost of the public works building, Ms. Schultz responded
13 that construction costs continue to rise and are rising at approximately 12%.
14 Sparks asked what could be done to make the project more financially manageable. In other
15 words, would it bepossible for the City to provide for an excellent fficility, yet be able to reduce
16 the total cost in some areas?
17 Ms. Schultz stated that the recommendation of SEH provides for a building that would last for a
18 long time and provide for the optimal use and management of the public works department.
19 She further stated that she needs the Council to inform SEH of the total figure that can be funded
20 and then SEH will rework the design and return to the Council with a different plan.
21 Morrison confirmed that the City would request for SEH to suspend the project until the Council
22 could determine the total dollar figure that the City is comfortable with using.
23 In that respect, Cavanaugh directed Mr. Thistle to research options for the City to incorporate a
24 total dollar figure into the budget.
25 Thuesen expressed concern about compromising the building and the City's vision for the public
26 works department by cutting costs. He was apprehensive about ignoring the recommendations of
27 SEH in order to reduce the total dollar figure.
28 Cavanaugh stated that the building is currently providing an opportunity for the Public Works
29 Staff to provide services, but he suggested increasing the base of the current building by a
30 smaller amount than recommended by SEH in the Space Needs Report. Additionally, he
31 recommended resolving the code compliance and storage issues associated with the current
32 building.
City Council Regular Meeting Minutes
February 8, 2000
Page 14
1 Thuesen suggested that the Council discuss this issue at the retreat in February.
2 Cavanaugh requested that Mr. Thistle of Springsted, Finance Director Roger Larson, and City
3 Manager Michael Momson review the proposal and develop a recommendation regarding the
4 range of dollars the City has available to spend on a public works building. The Council will re-
5 view the recommendations and if a resolution is passed relating to such recommendations, then
6 that figure will be provided to SEH for development of a concept plan.
7 Motion by Horst to extend the meeting beyond the 10:30 p.m. time ftame.
8 Motion carried unanimously
9 C. Cily Manager.
10 City Manager Michael Momson directed the Council's attention to his memorandum of February
11 4, 2000 regarding pending and upcoming issues. Mornson proceeded to review the memo as fol-
12 lows:
13 1. Mornson met with the Mayor, School Board Chair, and School District Superintendent
14 this week to discu9s the agenda for a future joint meeting.
1
15 2. Regarding the position of Fire Chief, seven individuals will be interviewed during the
16 week of February 14, 2000. The new Fire Chief would probably start around the middle of
17 March.
18 3. Management Assistant, Kim Moore-Sykes, has resigned to take a position with the City
19 of Ramsey as the Assistant Administrator. Momson stated that Ms. Moore-Sykes has been a
20 valuable employee of the City of St. Anthony for five years and she will be greatly missed.
21 4. An open house is planned for Ms. Moore-Sykes and retiring Fire Chief Dick Johnson for
22 Friday, March 3, 2000 from 2:30-5:00 p.m.
23 5. Mornson stated that there are flood mitigation issues scheduled for the February 22, 2000
24 Council meeting. These are not complicated issues and the Council has been studying them for
25 some time, and will include: (a)plans and specifications for 29th Avenue; (b) determination of
26 the outcome for the three homes on Pahl Avenue; and(c)review of the flood grant program.
27 6. The neighborhood meeting with the Harding area residents will be held on February 29,
28 2000. Momson stated that he plans to post that meeting and wished to remind the Councilmem-
29 bers who plan to attend, to do so as an observer.
City Council Regular Meeting Minutes
February 8, 2000
Page 15
1 T On February 29, 2000, the Mayor and Morrison will meet with Ramsey County Commis-
2 sioners, City Managers, and Mayors from New Brighton and Roseville to discuss possible future
3 cooperative efforts.
4 8. The police services contracts for Falcon Heights.and Lauderdale will be considered at a
5 March 14, 2000 meeting. Offers need to be presented to those cities by April 15 for 2001 serv-
6 ices.
7 9. Currently, there is a lack of an agenda for the March 28, 2000 Council meeting. Conse-
8 quently, the March 14 regular Council meeting ihight be.the only meeting in March.
9 10. Morrison wished to remind the Councilmembers to turn in their list for the Volunteer
10 Dinner.
I 1 11. Mornson provided a brief overview of Mr. Tankenoffs presentation and progress regard-
12 ing Apache Plaza. He reconfirmed Cavanaugh's suggestions of ajoint vision between with City
13 Council and the Planning Cornmission, and stated that he and other City Staff have met with Mr.
14. Tankenoff. Additionally, it would appear that the Council will have three main issues to
15 consider regarding the project: (a) zoning; (b) tax.increment issue; and (c) requirements of the
16 Rice Creek Watershed District.
17 X1. REPORTS FROM COUNCILMEMBERS.
18 Horst reported that he attended the newly-elected officials retreat and found it to be very infor-
19 mative relating to government issues.
20 Additionally, Horst reported that he is looking forward to the Council's retreat in February.
21 Also, he wished to extend a warm welcome to Councilmember Hodson.
22 Horst reminded the Council that the Second Annual Chili Cookoff would be presented this week-
23 end. Tickets are available at the door, the Community Center, or Horst's store.
24 Hodson stated that he will be participating in the Chili Cookoff as well and wished to encourage
25 everyone to attend.
26 In addition, Hodson attended the retreat for newly-elected officials and felt the information pre-
27 sented was excellent.
28 Hodson stated that he is looking forward to being a member of the Council and expressed thanks
29 for the warm welcomes he has received.
City Council Regular Meeting Minutes
February 8, 2000
Page 16
1 Thuesen reported that he had attended a program on conducting a campaign on identifying and
2 recognizing adults as role models. He felt the program was highly successful and very
3 interesting.
4 Sparks reported that the organization ACTION received notification that a grant is being received
5 from the Ramsey Council Family Collaborative.
6 Cavanaugh reported that he attended the Community Prevention Coalition meeting. He stated
7 that the meeting had an excellent turnout and provided fascinating information.
8 He also attended a retreat for Northwest Family Services.
9 Additionally, Cavanaugh reported that Mayor Coleman had hosted the Mayors for the Winter
10 Carnival. He stated that it was a wonderful event and enjoyable to meet with the other Mayors.
I I The Friends of the Library had a used book sale and netted $400.00.
12 Lastly, the Census 2000 kickoff was an amazing event and Cavanaugh was proud to have been a
13 part of the festivities.
14 XII. INFORMATION AND ANNOUNCEMENTS.
15 A. Minutes from the JanuM 25, 2000 Council Vacancy Interview Work Session.
16 No comments.
17 XIII. ADJOURNMENT.
18 Motion by Hodson to adjourn the meeting at 10:48 p.m.
19 Motion carried unanimousLy.
20 Respectfully submitted,
21 Sue Selseth
22 TimeSaver OffSite Secretarial, Inc.
23
24 Mayor
25 ATTEST:
26 City Clerk
I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING
3 JANUARY 25, 2000
4 1. CALL TO ORDER.
5 Mayor Cavanaugh called the meeting to order at 7:22 p.m.
6 11. PLEDGE OF ALLEGIANCE.
7 Mayor Cavanaugh invited the Council and the audience to join in the Pledge of Allegiance.
8 111. ROLL CALL.
9 Councilmembers present: Mayor Cavanaugl�, Councilmembers Sparks, Thuesen, Horst, and
10 Hodson(sworn in at 7:30 p.m.).
I I Councilmembers absent: None
12 Also present: Michael Mornson, City Manager, City Attorney William Soth.
13 IV. APPROVAL OF JANUARY 25,2000 CITY COUNCIL REGULAR MEETING AGENDA.
14 Motion by Thuesen to approve the January 25, 2000 City Council Regular Meeting Agenda as
15 presented.
16 Motion carried unanimoy.�Jly.
17 V. APPOINTMENT AND SWEARING-IN OF NEW COUNCILMEMBER.
18 Mayor Cavanaugh provided a background regarding the Council vacancy. He stated that the va-
19 cancy was created be-cause of his election as Mayor, and his Council term would expire on
20 December 31, 2001. Asa result, the City advertised the vacancy and the deadline for
21 application submission was January 24, 2000. Requirements for the position were: (1) must be
22 18 years of age; (2) living in Minnesota 20 days prior to the appointment; and (3) resident of St.
23 Anthony; and (4) United States citizen. The City received seven applications and the Mayor
24 recited the names of the applicants.
25 The City Council conducted inter-views prior to tonight's meeting, and proceeded with a lengthy
26 discussion regarding the choices of candidates. Unfortunately, the Mayor stated, the Council was
27 not able to arrive at a unanimous decision, and thus a nomination process would begin from the
28 slate of prospective candidates.
29 In this respect, Mayor Cavanaugh stated he would entertain nominations at this time.
30 Horst moved to nominate Jerry Faust.
31 Sparks moved to nominate Randy Hodson.
32 After calling for additional nominations and hearing none, Mayor Cavanaugh closed the floor to
33 nominations.
City Council Regular Meeting Minutes
January 25, 2000
Page 2
I At this time, Mayor Cavanaugh asked the Recording Secretary to poll the Councilmembers for
2 their individual vote.
3 COUNCILMEMBER VOTE
4 Sparks: Randy Hodson
5 Thuesen: Jerry Faust
6 Horst: Jerry Faust
7 Cavanaugh: Randy Hodson
8 Cavanaugh explained that in the case of a tie, th� Mayor would appoint the new member.
9 In that respect, Mayor Cavanaugh appointed Randy Hodson as the new Councilmember, and
10 then called for a brief recess at 7:26 p.m.
I I Mayor Cavanaugh called the meeting to order at 7:30 p.m. Connie Kroeplin, City Clerk, admin-
12 istered the Oath of Office for Mr. Hodson as the new City Councilmember.
13 VI. PROCLAMATIONS AND RECOGNITIONS.
14 None.
15 VII. COMMUNITY FORUM.
16 Mayor Cavanaugh began by stating that the forum is open to the public and there is a five-n�iinute
17 time limit. He requested that anyone wishing to speak to the Council provide their name and ad-
18 dress and restrict comments to items not on the meeting agenda.
19 Chris Schober, 2902 Crestview Drive, approached the Council and wished to speak about ice
20 skating in the City. She stated that Silver Point Park has not had skating for three winters. She
21 was informed recently that general skating is planned for next winter, but there were not any pro-
22 visions regarding ice hockey. She was told that the old hockey boards were thrown away and
23 that new boards were too expensive.
24 Ms. Schober went on to specifically designate which parks had general skating, ice hockey facili-
25 ties, or both. She mentioned that had been a discussion about combining general skating and
26 hockey skating on one rink and she advised against this idea.
27 In essence, Ms. Schober asked the Council for priority on the following issues: (1) youth winter
28 activities; (2) snow wall erected at Central Park; (3) a deadline for ordering hockey boards; and
29 (4) a deadline in the fall as to when the boards at Silver Point Park and Central Park would be in-
30 stalled.
31 Mayor Cavanaugh remarked that the Chair of the Parks Commission was in the audience, and he
32 thanked Ms. Schober for her input and interest in the-community.
City Council Regular Meeting Minutes
January 25, 2000
Page 3
1 Lisa McGinnity, 3108 29th Avenue, approached the Council and expressed her support for a
2 hockey rink. She stated that her children play recreational hockey, and that she would prefer for
3 them to play ice hockey on the rink C losest to her house. In short, Ms. McGinnity supported the
4 idea of hockey boards for the neighborhood rinks.
5 Mayor Cavanaugh thanked Ms. McGinnity for her interest and suggestions.
6 VIII. CONSENT AGENDA.
7 Motion by Horst to approve the Consent Agenda with the following modifications to the City
8 Council Regular Meeting Minutes of January I P, 2000:
9 1. Page 3, line 27, delete the first sentence and replace it with the following
10 sentence: "Horst expressed his understanding that the charitable contributions are decided
I I by a committee made up of the Sports Boosters, Lions Club, and Chamber of
12 Commerce."
13 2. Page 8, line 14, change "rule" to "role."
14 Motion carried unanimpysly.
15 IX. PUBLIC HEARINGS.
16 None.
17 X. GENERAL POLICY BUSINESS OF THE COUNCIL.
18 A. Resolution 00-0 17, re: Supporting the LoM Avenue corridor Plan Grant Application.
19 Motion by Thuesen to approve Resolution 00-0 17, a Resolution in Support of the Lowry Avenue
20 corridor Plan Grant Application, wherein the City Council of the City of St. Anthony hereby
21 declares it support of Hennepin County's grant application relating to the Lowry Avenue
22 Corridor.
23 Motion carried unanimolLsly.
24 B. Ordinance 2000-001, re: Alcohol Compliance Checks (2nd reading).
25 Mayor Cavanaugh stated that he had asked City Manager Michael Mornson after the January 11,
26 2000 Council meeting to provide the Council with a sense of how the Alcohol Ordinance would
27 be enforced. In this respect, the Mayor directed the Council's attention to a memo dated January
28 12, 2000 regarding the specific procedures utilized to enforce compliance.
29 The memo stated that the Police Department does not have a formal compliance check policy;
30 however, City Ordinances and State Statutes are followed. In the case of-tobacco compliance,
31 high school teens, usually from the SADD group, are requested to participate. Parental or
32 Guardian permission is received, and the City provides the teens with lunch or a gift certificate
City Council Regular Meeting Minutes
January 25, 2000
Page 4
I for lunch.
2 The Police Department generally begins compliance checks in the spring of each year and then
3 institutes a follow-up compliance check in late summer or early fall.
4 In regard to liquor checks, a similar procedure would be followed. However, young adults over
5 the age of 18, and less than 21 years of age, are asked to participate. Training is provided and
6 payment is made at$10.00 per hour.
7 Motion by Sparks to approve Ordinance 2000-001, an Ordinance Relating to the Revocation or
8 Suspension of Liquor Licenses, Amending Section 1000.06, Subd. 4 of the 1993 St. Anthony
9 Code of Ordinances (2nd reading).
10 Motion carried unanimously.
i i XI. REPORTS FROM COUNCILMEMBERS.
12 A. Parks Commission- JanuM 10, 2000.
13 Mayor Cavanaugh stated that Carol Jindra, Chair of the Parks Commission, was in attendance
14 and he invited her to address the Council.
15 Ms. Jindra stated that her intention was to provide an update to the Council about current Parks
16 Commission issue. She continued by stating that the Commission has two new members and
17 two new organizational members from the Sports Boosters and the School Board.
18 Additionally, Ms. Jindra was pleased to announce that Water Tower Park has been utilized by all
19 ages since its opening and the Parks Commission is satisfied with the outcome. Currently, there
20 is still some play equipment to be installed, in addition to lights on the basketball court and some
21 other minor items, but most issues should be completed by spring.
22 In respect to Silver Point Park, the Parks Commission expects it to officially open in May 2000.
23 Some issues are yet to be resolved; in particular, lighting, a shelter, and skating.
24 The Parks Commission has made it a point to involve the public in all of the projects and are
25 receptive to residents attending meetings to express views and offer opinions. She stated that if
26 financing is available for requested projects, and the specific park is able to accommodate those
27 projects, they would be considered.
28 In response to the earlier comments about ice hockey at the parks, Ms. Jindra stated that Public
29 Works Director Jay Hartman has provided a memo to City Manager-Mike Morrison regarding the
30 portable hockey system. Although the issue continues to be researched, Ms. Jindra felt that it is a
31 viable option.
City Council Regular Meeting Minutes
January 25, 2000
Page 5
I Additionally, Ms. Jindra stated that Central Park is a serious focus for the Parks Commission.
2 She continued by stating that the Commission is actively working with BRW, the design firm,
3 and that those architects are now keenly aware of the Commission's goals.
4 Consequently, the Commission is now in a position to request a site survey and is also looking
5 forward to receiving input from the school. The Commission's goal is to complete the Park
6 without asking for additional tax money.
7 In connection with the Village Green project at the St. Anthony Shopping Center, Ms. Jindra
8 stated that appealing new developments have betome available for the Parks Commission's in-
9 volvement. Additionally, there are other potentially smaller projects that she would elaborate on
10 at a later date. But all in all, the Parks Commission has a number of projects for the coming year
I I and Ms. Jindra is delighted with the new members on the Commission.
12 City Manager Michael Morrison stated that Ms. Jindraj Public Works Director Jay Hartman, and
13 himself, had a meeting and discussed pages 30-33 of the meeting packet. These pages included a
14 letter from Bob Kost of BRW dated December 21, 1999 which outlined the tasks to be performed
15 for the Central Park improvements. In this respect, Morrison would recommend that the Council
16 make a motion to state that the Parks Commission may continue working with BRW and move
17 forward on the Central Park improvements as depicted in the December 21, 1999 letter. In other
18 words, the Council needs to approve some budgetary items in order for the Parks Commission to
19 proceed.
20 Horst expressed concern about the total anticipated cost ($81,500) of Tasks I through V as de-
21 picted in the December 21, 1999 letter.
22 Morrison stated that, realistically, Task I and 11 would probably be completed this year, and that
23 the Year 2000 would be considered as more of a design pbase.
24 Ms. Jindra clarified that the Parks Commission needs enough funds to order the site survey as a
25 basis for the Commission to continue from a planning stage. The actual figures for Central Park
26 would come at a later time, she stated, but Task I is the first step.
27 Motion by Horst to approve $6,500.00 for Task I pursuant to the letter from Bob Kost, BRW,
28 dated December 21, 1999.
29 Motion carried unanimoqsly.
30 Mayor Cavanaugh thanked Ms. Jindra for her attendance and input to the Council.
31 B. Ci1y Manager.
32 City Manager Michael Morrison directed the Council's attention to his memo dated January 20,
City Council Regular Meeting Minutes
January 25, 2000
Page 6
1 2000 to the Mayor and City Councilmembers. In this memo, he set forth certain issues for dis-
2 cussion, as set forth below:
3 1. Legislative Conference. Every year, the League of Minnesota Cities hosts a conference.
4 The conference schedule has been changed to Thursday, February 3, 2000, and Mornson encour-
5 aged the Councilmembers to attend. Mayor Cavanaugh and Momson are attending.
6 2. Volunteer Dinner. Mornson stated that the date for the Volunteer Dinner is Friday, April
7 28, 2000. He requested that the Council approve the date so that invitations could be ordered and
8 plans made. He asked the Council to review th6-Volunteer List and made changes if necessary.
9 3. Employee Recognition Lunch. Mornson asked the Council to put March 1, 2000 from
10 11:3 0 a.m. - 1:3 0 p.m. as the date for the luncheon.
11 4. Worksession Discussion. Mornson stated that he had agreed to provide an update to the
12 Council at the second meeting of each month in regard to the necessity of a worksession for the
13 following month. In this respect, he outlined five issues that were reviewed at regular Council
14 meetings this month, and then set forth upcoming issues that have typically been discussed at
15 worksessions. He requested that the Council review the upcoming issues and determine the ne-
16 cessity for a worksession in February.
17 5. Joint Meetins with the Parks Commission, Planning Commission. Mornson stated that
18 he has tentatively scheduled a joint meeting with the Planning Commission on April 18, 2000.
19 Mornson mentioned the possibility of the Council attending the Parks Commission meeting after
20 the completion of the site survey for Central Park.
21 6. School Board Joint Meglin& Mornson reported that he is in the process of coordinating a
22 date for a joint meeting with the School Board as well as an agenda. He will advise the Council
23 as soon as possible regarding a potential date.
24 7. Hillcrest Development Update. Mornson reminded the Council that Scott Tankenoff,
25 Hillcrest Development, is interesting in purchasing Apache Plaza for redevelopment. Morrison
26 stated that Mr. Tankenoff was at the January 18,2000 Planning Commission meeting and pre-
27 sented his concept and ideas. Mr. Tankenoff reported a positive dialogue with the Planning
28 Commission, and plans to attend the Council and Planning Cornmission meetings on a regular
29 basis to provide updates. Mornson believed Mr. Tankenoff to be serious in his pursuit of Apache
30 Plaza and stated that Mr. Tankenoff has hired a land use attorney and a tax increment consultant.
31 Additionally, City Staff will be meeting with Mr. Tankenoff to review the work plan.
32 8. Fire Chief Update. The City's Fire Chief is retiring in March, and the City has posted the
33 job opening and closed applications as of January 20, 2000. Interviews will be occurring in Feb-
34 ruary and,it is the City's hope that a new Fire Chief will be hired by the end of February. In this
City Council Regular Meeting Minutes
January 25, 2000
Page 7
respect, Momson will ask the new Fire Chief to attend a Council meeting for introductions.
2 9 Middle Mississippi Update. Momson reported that Amy Sparks is the Council's repre-
3 sentative to Middle Mississippi. He stated that there were Bylaw changes this summer and that
4 he will be proposing that those changes be placed on the February 8, 2000 agenda.
5 10. Letter from Bill Soth. Morrison stated that he had received a letter from City Attorney
6 Bill Soth regarding a license agreement with Hobie Swan. By way of background, Momson
7 stated that Hobie Swan was the owner of a mobile home park, and the park was sold, but the
8 fence was on a public right of way. The owner needed an easement from the City and as a result,
9 the license agreement was drafted.
10 City Attorney Bill Soth stated that it was important to understand that the agreement is not an
I I easement agreement, but a license agreement, which means it is temporary.
12 Furthermore, Momson stated that there was an error on approximately 200 of the City's utility
13 accounts this past quarter. He requested that if the Councilmembers receive any telephone calls
14 regarding this matter, to refer the calls to City Hall. Apparently, Morrison stated, there was a
15 computer problem that was date sensitive and the City has offered to make an immediate adjust-,
16 ment to the affected residents, or to provide a credit for next quarter.
17 XII. REPORTS FROM COUNCILMEMBERS.
18 Sparks reported that she had met with the Staff from the Middle Mississippi Watershed
19 Management Organization. She stated that the goal of the organization is the management of
20 water, water quality, and correcting and controlling flooding. Although the organization is fairly
21 young,the intent is to work cooperatively doing integrated flood planning. Additionally, the or-
22 ganization plans on working with an expert from the University on certain issues. Sparks men-
23 tioned that there is another meeting in March and she thought it would be helpful for the Council
24 to hear a report from the organization in terms of cooperative agreements with Minneapolis.
25 Thuesen reported that, next week, he is planning on attending a workshop learning how to con-
26 duct campaigns recognizing certain adults as outstanding role models. He will be reporting to
27 the Council in the near future on the results of that workshop.
28 Sparks also reported that the St. Anthony/New Brighton Community Prevention Coalition is
29 having a meeting Monday, January 31, 2000, and is open to the community. The discussion will
30 focus on a mission and the goals over the next few years. The meeting will be in the High
31 School cafeteria.
32 Randy Hodson reported that he is on the committee for the St. Anthony/New Brighton
33 Community Prevention Coalition as well. He would invite and encourage involvement ftom the
34 City Council.
City Council Regular Meeting Minutes
January 25, 2000
Page 8
I Horst reported that he had been invited to attend a luncheon meeting with the Coalition for
2 S moking Prevention. The focus was on efforts to curb youth smoking and the uses of the to-
3 bacco settlement money. Horst felt the meeting was interesting and informative.
4 Mayor Cavanaugh reported that he had attended a retreat for ACTION (Adults and Children
5 Together in our Neighborhood). The organization facilitates asset building in our youth, and he
6 felt the information presented was beneficial.
7 Cavanaugh reported that the Metropolitan Transit is in the process of redefining their routes. In
8 that process, Bus No. 25 will be eliminated froln'the Shopping Center to 33rd. The route will
9 combine No. 25 with No. I over on Stinson. The route will proceed up Stinson to 33rd, then go
10 33rd to Silver Lake, and then Silver Lake to Apache. The other part is that the MTC is
I I increasing the service on Lowry Avenue, so that the service that runs from Roseville and comes
12 into the Village and proceeds on Kenzie and to Lowry is designed to get southend passengers
13 onto the Lowry bus to transfer at Stinson.
14 Cavanaugh reported that there is a public hearing scheduled for February 8, 2000 from 12:00 -
15 1:00 p.m. at the downtown public library, with the proposed changes taking effect in September
16 2000. Mornson.offered that residents in the past have testified at MTC hearings.
17 Sparks inquired if there was an appeal process. Cavanaugh stated that the City could write a let-
18 ter and request a meeting with the MTC to discuss numbers and discuss the possibility of re-es-
19 tablishing service.
20 In the interim' Cavanaugh suggested that City Manager Mike Morrison contact the MTC by
21 writing a letter expressing our concerns.
22 On a different issue, Cavanaugh reported that he had been given a brochure for the Minneapolis
23 Mediation Program. A resident who was upset with a neighbor previously had contacted him,
24 and he was pleased that he could refer the resident to that organization for mediation.
25 Morrison clarified that he is aware of the service and that, typically, cities retain the services of
26 such an organization and then provide that benefit to the residents.
27 XIII. INFORMATION AND ANNOUNCEMENTS.
28 None.
29 XIV. ADJOURNMENT.
30 Motion by Horst to adjourn the meeting at 8:34 p.m.
31 Motion carried unanimously.
City Council Regular Meeting Minutes
January 25, 2000
Page 9
I Respectfully submitted,
2 Sue Selseth
3 TimeSaver OffSite Secretarial, Inc.
4
5 Mayor
6 ATTEST:
7 City Clerk