HomeMy WebLinkAboutPL PACKET 01162001 Meeting Sheet
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Folder: PL PACKETS 2000-2004
Document: PL PACKET 01162001
AGENDA
PLANNING COMMISSION MEETING OF JANUARY 16, 2001
• CITY OF ST. ANTHONY, MINNESOTA
7 p.m.
1. CALL TO ORDER BY VICE CHAIR
2. APPOINT CHAIRIVICE CHAIR
3 PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. PUBLIC INPUT
The public may speak at this time on any planning and zoning related matters of a general
nature. However, there will not be any discussion or action by the Commission at this time.
6. APPROVAL OF AGENDA
7. MEETING MINUTES
7.1 Review and Approve Planning Commission Minutes of December 19, 2000
8. COMMUNICATION FROM CITY COUNCIL
8.1 Designate a Planning Commissioner-to the City Council meeting of January 23, 2001
• 9. RECONSIDERATION OF WALGREENS SIGN VARIANCE REQUEST PER COUNCIL
ACTION ON JANUARY 9, 2001
10. REPORTS AND INFORMATION: NEW BUSINESS
10.1 Proposed Code Enforcement Policy
10.2 2001 Planning Commission Goals
10.3 Application Status to Minnesota Housing Finance Agency
11. REPORTS AND INFORMATION: OLD.BUSINESS
11.1 Antenna/Towet Subcommittee
11.2 City Monument Sign Subcommittee
11.3 Electronic Signs
12. OTHER ITEMS
12.1 Northwest Quadrant Redevelopment Study Update
• 12.2 New Chair: City Goal-setting Session, Jan. 19, 9 a.m. - 3:30 p.m.
13. COMMISSION INPUT
• 13. 1 Commissioner's Comments
14. ADJOURNMENT
I CITY OF ST. ANTHONY
• 2 PLANNING COMMISSION MEETING MINUTES
3 DECEMBER 19, 2000
4 7:00 p.m.
5 1. CALL TO ORDER.
6 The meeting was called to order at 7:00 p.m. by Chair Bergstrom.
7 2. PLEDGE OF ALLEGIANCE.
8 Chair Bergstrom invited the Commission and the audience to join in the Pledge of Allegiance.
9 3. ROLL CALL.
10 Present: Chair Bergstrom,Vice ChairMelsha;Commissioners Hanson,Hatch
11 (arrived at 7:11 p.m.), Thomas, and Stille
12 Commissioner absent: Tillmann
13 Also present: Assistant City Manager Susan Henry
14 4. PUBLIC INPUT.
15 Chair Bergstrom asked if anyone in the audience was interested in addressing the Planning
16 . Commission on issues that were not on the regular meeting agerida. Hearing no comments, Chair
• 17 Bergstrom moved forward with the agenda.
18 5. APPROVAL OF AGENDA.
19 Henry corrected Item 8.1 by indicating it is a proposal to vacate,rather than purchase,the right-of-
20 way.
21 Motion by Bergstrom, second by Melsha,to approve the meeting agenda with the aforementioned
22 correction.
23 Motion carried unanimously.
24 6. MEETING MINUTES
25 Motion.by Hanson, second by Thomas,to approve the November 21, 2000,P1anning Commission
26 Meeting Minutes as presented..
27' The motion carried unanimously.
28 7. COMMUNICATION FROM CITY COUNCIL.
29 Commissioner Stille agreed to be the Planning Commission representative to the January 9, 2001
30 City Council Meeting.
• 31 . 8. PUBLIC HEARINGS.
32 8.1 Accurate Wire Solutions Street Vacation.
Planning Commission Meeting Minutes
December 19, 2000
• Page 2
1 Bergstrom reviewed this issue for the Planning Commission by stating that Accurate Wire Solutions
2 has submitted a formal petition to the City of St. Anthony for a street vacation for Anthony Lane.
3 Henry explained that with an addition planned by Accurate.Wire Solutions,more parking is needed
4 and necessary(per City Code)for the petitioner. It was noted that Staff finds it is conducive for the
5 City to grant this request to retain this business and assist with making the necessary
6 accommodations. Thus, staff recommends approval of the street vacation per the City Engineer's
7 comments as contained in his written report.
8 Roger Stoick,President of Accurate Wire Solutions,introduced himself and explained the proposed
9 addition measures 7,000 square feet and to accommodate this,Accurate Wire Solutions is requesting
10 the street vacation from the City. The City Code states required parking is 200 square feet per car.
11 Accurate Wire Solutions plans to add 20 cars to its parking lot so they would be required to have
12 4,000 square feet for parking. He presented a site plan of their existing building and proposed
13 addition, noting it far exceeds Code requirements since they will have 27,000 square feet available
14 for cars.
15 Thomas asked how many total employees they project in two.years. Mr.Stoick stated they currently
16 have 20 employees and the capacity of their organization is for 25 employees. Much of the space
17 is to store larger.products they sell along with taller ceilings to accommodate more storage.. He
18 stated he is unaware of any employees that ride the bus or bicycle to work.
19 Bergstrom noted the allowable square footages and parking requirements. He stated if this request
20 is within those requirements for setbacks and lot coverages,only a building permit is needed. Mr.
21 Stoick stated he believes the request is within the requirements and stated he has not yet selected a
22 builder and will meet with staff with regard to ordinance requirements.
23 Hatch arrived at 7:11 p.m.
24 Stille inquired regarding the location of the property to be vacated. Mr.Stoick identified the location
25 on the site plan.
26 Melsha noted the letter from WSB regarding their review of this request. Mr. Stoick stated he has
27 no objection to the suggestions and has already submitted the fee to the City.
28 There being no further questions, Chair Bergstrom closed the public hearing at 7:11 p.m.
29 Chair Bergstrom noted the City would be giving up this property and asked if this is a reasonable
30 consideration. He stated his view that it would allow an existing business to expand and the property
31 currently serves little public purpose.
32 Melsha stated his agreement, noting a pond is located on the other side.
33 Chair Bergstrom noted the City of Roseville was contacted and indicated it is no longer in their plan
34 to construct the small stub.
Planning Commission Meeting Minutes
December 19, 2000
Page 3
1
2 Motion by Bergstrom, second by Melsha, to recommend that the City of St. Anthony approve the
3 . street vacation for St. Anthony.Lane as requested by Accurate Wire'Solutions and per the City
4 Engineer's comments as follows:
5 1. The right-of-way be vacated and a utility easement be taken over that portion of the right-of-
6 way within which the City's watermain is located.
7 2. A driveway easement be dedicated to ensure that the property located in St. Anthony
8 Industrial Park 2nd Addition, Block 1, Lot 2, is provided access to Anthony Lane.
9 3. The proposed building meet City standards for building setbacks from the rear property line
10 as the City watermain runs parallel to the eastern lot line.
11 4. Payment of internal City costs associated with this application.
12 Motion carried unanimously.
13 8.1 Walgreens Development (represented by TOLD Development Company).
14 Chair Bergstrom opened the public hearing at 7:14 p.m.
-15 Henry reviewed this issue for the Planning Commission by stating_ that TOLD Development
16 Company, representing Walgreens' Developmert, proposes to construct a 14,490 square foot
• 17 Wal reens store with drive-thru pharmacy on the corner of Silver Lake Road and 37th Avenue
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18 North. It was noted that TOLD Development Company has submitted formal petitions to the City
19 for a petition for rezoning, lot combination,petition for a sign variance, and for a Conditional Use
20 Permit(CUP). Henry noted the background information as contained in staff's report and introduced
21 the applicant. It was noted that staff recommends approval of the development,per staff comments
22 contained in her memorandum,the City Engineer's comments,and 37th Avenue curb cut approval.
23 Mr.Mike Kalscheur of TOLD Development thanked Ms.Henry and Todd Hubmer for their efforts
24 in assisting with the timely review of this full submittal. He presented the proposed site plan,noting
25 the vacant Amoco filling station would be demolished and 265 feet would be obtained from the
26 adjacent parcel and combined into one lot for the construction of a Walgreens store. Mr.Kalscheur
27 noted the realignment of an exit to the east so it better-aligns With Belden Street. He explained the
28 changes made to address storm water drainage and management. He explained that on sites of less
29 than five acres, there is usually not a requirement to retain storm drainage or to improve water
30 quality. However, in St. Anthony, guidelines have been enacted so they have added a stormwater
31 retention pond. Mr. Kalscheur stated they still intend to save as many on site trees as possible,
32 noting several will have to be removed to accommodate the storm drainage pond which is as small
33 as possible to meet the City's guidelines. He explained how the storm water will be directed to an
34 existing storm water pipe and advised of their efforts to work with the railroad in case an easement
35 is needed. If they are unable to obtain such an easement,they would propose to connect to the storm
• 36 pipe located to the south of this site.
37 In response to Chair Bergstrom, Mr. Kalscheur stated he believes that with either route, the water
38 goes into Silver Lake.
r
Planning Commission Meeting Minutes
December 19, 2000
. • Page 4
1 Mr.Kalscheur pointed out the location of a two-lane drive-thru to the north side of the building that
2 would be used for drop off only. He noted this location should not impact the trees or view to the
3 _ residential area...He stated the west,side contains the loading and refuse storage areas. The refuse
4 area is screened by a matching brick screening wall. Mr. Kalscheur stated it was mentioned at the
5 neighborhood meeting that people have been seen digging in the garbage dumpsters so they will
6 assure it is a secured and well lit area. He stated it was also brought to their attention that residents
7 do not want too much lighting. Mr.Kalscheur stated they will reach an appropriate level of lighting
8 to assure safety while not creating too intense lighting. He noted the locations of the perimeter
9 shoebox style of lighting fixture which is the same fixture the City used farther north on Silver Lake
10 Road. He stated this type of lighting will not result in spill-over lighting outside of their site. Mr.
11 Kalscheur presented a picture of the interior site lighting fixtures which are felt to be more
12 aesthetically pleasing.
13 Thomas stated the Vernon style of lighting fixture was desired for the main thoroughfares of St.
14 Anthony,such as along Silver Lake Road. It is being proposed this type of lighting would be on the
15 bridge, however, a shoebox style of lighting is being proposed at the entry points.. Mr. Kalscheur
16 noted the Vernon style of lighting will be just off the property lines to assure the requirements of the
17 Zoning Ordinance on foot candles at the property line is met.
• 18 Chair Bergstrom reviewed the areas where Ramsey County is placing Vernon lighting fixtures. He
19 stated the City requested to participate in doing an enhanced design of the bridge but he has not yet
20 seen those lighting fixtures.
21 Thomas stated the Vernon style of lighting was selected since it shines the majority of lighting
22 toward the ground and does not spill off the lot boundaries. He stated his preference, not use
23 shoebox style lighting fixtures at the entrance points since it may not match the lighting f fixtures for
24 the bridge.
25 Chair Bergstrom suggested Mr.Kalscheur talk about this with Mr.Hartman or Dan Soler of Ramsey
26 County. Mr. Kalscheur stated he did meet with Mr. Hartman who recommended these lighting
27 fixtures. He stated they will revisit this issue and would consider another alternative if it is found
28 to be better.'
29 Thomas asked if a barrier will be created around the retainage pond. Mr. Kalscheur stated the
30 retainage pond will have standing water so they will fence it. Chair Bergstrom noted the pond will
31 create 5:1 slopes. Mr. Kalscheur stated that is correct and they will have significant retaining walls
32 on the north and west property lines.
33 Chair Bergstrom asked if the north property line will be fenced. Mr. Kalscheur stated if there is a
34 significant drop in elevation from the retaining wall to the site, it will be fenced.
• 35 Hanson asked if a loud speaker system will be needed at the drive-thru.Mr.Kalscheur explained the
36 outside lane.is intended for drop off only so they do not anticipate a loud speaker system. If one
37 were needed, it would be directed toward the railroad so it would not bother anyone.
r
Planning Commission Meeting Minutes
December 19, 2000
• Page 5
1 Thomas asked where the parking lot runoff will be directed during a heavy rain. Mr. Kalscheur
2 stated the intent is to have all runoff travel through the,retainage pond prior to entering the City's
3 storm water system.
4 Chair Bergstrom stated this is within the Rice Creek Watershed District who will need to approve
5 the grading plan. He reviewed a past project that had problems since the grading did not match the
6 plans submitted and approved.
7 Henry noted the point on Page 2 of engineer's letter addressing grading and need to finesse the
8 grading for the site.
9 Mr.Kalscheur stated their intent to continue to work closely with WSB on the grading issues,noting
to there may be minor grading modifications that will be accommodated. He noted the location of the
11 monument sign and explained that in keeping with the sale of this building,they are asking for a sign
12 variance to allow 50 square feet of copy per side. It was noted that 34 square feet per side is allowed
13 by the Code. Mr.Kalscheur explained that while Walgreens is a stand alone retail store,it is unlike
14 a Target type of operation. He noted the ordinance allows up to 150 square feet per sign for a strip
15 center up to 75,000 square feet and they are asking for 50 feet per square side. He stated they
16 understand the City's concern for pylon signs, and would ask that their monument sign be allowed
17 to have.an electronic readerboard. Mr. Kalscheur explained that since electronic readerboards are .
18 not called out specifically in the Ordinance; they are disallowed. He suggested it is not the same
19 type of sign as a"flashing light sign" and indicated they would agree to have the message remain
20 for a specified interval of time.
21 Mr. Kalscheur presented their proposed building signs,noting it is less than five percent. He asked
22 the Commission to use their discretion to consider the requested sign variance that incorporates an
23 electronic readerboard. He drew the Commission's attention to a sample showing a driftwood
24 colored brick and stated they are proposing to use a brick that is slightly darker and called shadow
25 ra He pointed out the architectural elements they will incorporate that make it a better fit for this
25 g ray.
26 location.
i
27 Hatch asked if the roof will contain any.heating or cooling equipment. Mr. Kalscheur stated the
28 roofline contains a small parapet which fully screens the rooftop equipment.
29 Hatch asked if the west end of the property will be elevated to even out the grade. He noted if that
in on the west end. He also asked if the and will be lined to
3o is done it will create a large wall ofd P
31 protect the trees from saturation. Mr. Kalscheur stated the Amoco property was deemed to be
32 contaminated at one time and has now been cleaned. Thus,they will need to work with the PCA on
33 this site and if the pond needs to be lined,it will be done. He stated the pond will need to hold water
34 so he expects it will be lined but he will pose these questions to their engineers.
35 Thomas asked what the elevations will look like. Mr. Kalscheur stated they will match the grades
36 on the western side,noting this grading plan will raise the site three to four feet on the western edge.
37 However, they will address that issue with WSB, prior to a design being submitted for a building
38 permit-.
Planning Commission Meeting Minutes
December 19, 2000
• Page 6
1 Melsha asked if the sign is located within the right-of-way. Mr. Kalscheur stated it is located on
2 their property, not within the right-of-way.
3 . Stille asked if the sign will be two=sided and face Silver Lake Road. Mr. Kalscheur answered
4 affirmatively stating it will run in an east/west direction.
5 Shawn Egli,3640 Silver Lake Road, stated he lives across the street from this site and had concerns
6 about the level of lighting. He stated he has seen people coming from the area of the railroad. He
7 asked what will happen with the bus stop and if other stores will sublease from Walgreens, such as
8 a Starbucks Coffee. Mr. Egli also asked if a mailbox will be installed as a substation.
9 Mr. Kalscheur stated he is not aware of anyone else subleasing from Walgreens so that is not
10 expected.
11 Chair Bergstrom explained if it was subleased, that would have to come before the City again for
12 signage and other issues.
13 With regard to hours of operation,Mr.Kalscheur stated they will be open to 11:00 p.m.but the hours
14 may be scaled back on weekends. He reiterated this will not be a 24-hour.store. Chair Bergstrom
15 stated that issue will be included in the development agreement.
16 Mr. Egli asked that the parking lot lighting be turned off or scaled back after the store closes. Mr.
17 Kalscheur stated it is their practice to do so. Chair Bergstrom noted that some parking lot lighting
18 may be needed for security purposes. Mr. Kalscheur stated their average parking lot lighting is
19 under 3 foot candles.
20 Mr. Kalscheur stated they will agree that Walgreens will not be a 24 hour store at this time.
21 However,Walgreens is committing to a 25 year lease and if,at some point in the future,the 24 hour
22 store is desired,they would like the ability to make that request before the City at that time. Chair
23 Bergstrom stated the opportunity for a modification request is always present.
24 Chair Bergstrom reviewed the luminaire plan,noting the intensity of lighting drops off significantly.
25 as it approaches'the site boundaries..He stated the City will assure the management of parking lot
26 lighting is addressed so resident's concerns are resolved.
27 Mr.Egli asked if the pond management includes mosquito control. Chair Bergstrom explained that
28 the Metropolitan Mosquito Control District regulates that and if it becomes a problem,the City could
29. request treatment of this pond.
30 Mr. Egli stated his support for the Walgreens project if the resident's concerns are resolved.
31 Chair Bergstrom stated he is not aware of the plans for a potential bus shelter since that is regulated
32 by Metro Transit.
Planning Commission Meeting Minutes
December 19, 2000
• Page 7
1 Mr. Egli stated his preference that the exit not be aligned so vehicle headlights shine into their
2 homes. Mr. Kalscheur noted the existing access point and the proposed shift to the_west by about
.3- ten feet.
4 Mr. Egli stated his concern about cars rushing to make the traffic signal lights and the possibility of
5 installing a turn lane to allow turns into this site. Mr. Kalscheur stated he thinks their traffic levels
6 will be less than with Amoco. Chair Bergstrom stated he does not think the road is wide enough to
7 accommodate a turn lane.
8 Mr. Egli stated it would be nice if Walgreens could have a mail drop box. Mr. Kalscheur stated
9 Walgreens is based on convenience and the best method is for a customer to raise that need to the
10 Store Manager. He stated he will also raise this option to Walgreens.
11 There being no further comment, Chair Bergstrom closed the public hearing at 8:05 p.m.
12 Chair Bergstrom noted the need to address the rezoning, sign variance, and CUP but not the
13 subdivision lot combination issue.
14 Hanson asked if the rezoning can be considered prior to lot combination. Chair Bergstrom reviewed
15 the City .Attorney's recommendation that.the lot combination can :be accomplished- without
16 consideration before the Planning Commission or City Council. He noted the request is to rezone
17 the eastern most lot of Mr. Solie's property which Walgreens is buying. The Amoco parcel is
18 already appropriately zoned. Chair Bergstrom noted the rezoning request is consistent with the
19 general development of this area and would result in a minor amendment to the Comprehensive Plan.
20 Thomas stated his support to consider the requested rezoning,stating it makes sense for this general
21 area including Apache Plaza.
22 Stille asked he thinks it makes no sense to keep the other lot industrial and he supports the rezoning.
23 Motion by Hanson, second by Stille, to recommend approval of the rezoning of Lot 3, Block 1,
24 . Apache Terrace 2nd Addition, from an Industrial zoning district to a Commercial zoning-district
25 based on the finding that it is consistent with further development of the Apache Mall area including
26 the northwest quadrant, it is not anticipated to be detrimental to the City, it provides a service to
27 residents in the northern part of St. Anthony Village, and while it is not currently planned to be
28 rezoned commercial in the Comprehensive Plan,it is consistent with the general development of the
29 area anticipated in the Comprehensive Plan.
30 Motion carried unanimously.
• 31 Chair Bergstrom complimented Mr. Kalscheur for not proposing a pylon sign. He stated Mr.
32 Kalscheur makes an interesting observation about the size of this building related to the sign square
33 footage. He also complimented Mr. Kalscheur on the design for limited wall signage. Chair
34 Bergstrom noted the issues related to the sign include consideration of a variance for square footage
35 and the readerboard feature which is not identified specifically within the Sign Ordinance.
Planning Commission Meeting-Minutes
December 19, 2000
• Page 8
1 Melsha stated his concern with articulating a finding of hardship. He stated he finds it to be a
2 reasonable argument that this may be.similar-to a-strip mall.
3 Mr.Kalscheur asked if it would make more sense-to change the Sign Ordinance or request a variance
4 to the ordinance. He stated they feel the Sign Ordinance should be looked at in this regard but with
5 pending changes coming to the Sign Ordinance, it seemed a variance was the appropriate request.
6 Mr. Kalscheur agreed that the hardship criteria is the most difficult to prove with any request. He
7 commented on the importance of signage for retail businesses and the level of sales that needs to
8 occur for a successful retail operation. He stated he hopes the Commission can use its discretion to
9 redefine this use as a strip mall or neighborhood shopping center.
10 Thomas stated he has no problem with a 50 square foot sign but is not convinced the City should go
11 with an electronic readerboard. He noted the need for a City policy addressing readerboards prior
12 to considering variances. He stated if the City were to revise the ordinance to allow readerboards,
13 he would argue that it must have a public service component (such as advising of municipal
14 meetings)and that the signage not be changed very often. He noted the location of other commercial
15 districts that had no electronic readerboards.
16 Chair Bergstrom stated it is appropriate to consider giving credit from the unused wall signage
17 toward monument signage which lobbies for being able to consider the square footage variance.
18 Also, this site will be difficult to redevelop for many reasons and; yet, the City wants to promote
19 redevelopment. On the electronic readerboard issue,he noted the City will be addressing that issue
20 and he thinks the ordinance may be revised to allow some type of electronic readerboard signage.
21 Because of that, he would prefer to not consider an electronic readerboard request prior to that
22 consideration.
23 Hanson stated he is also comfortable with considering a larger sized sign but not an electronic
24 readerboard. He noted the Northtown Walgreens has a monument sign, not a pylon sign, with no
25 readerboard feature. Hanson pointed out the anticipated Walgreens opening in February of 2001
26 which would allow time for the City's consideration of the Sign Ordinance.
27. 'Mr. Kalscheur stated that would be agreeable with him.
28 Stille asked if the Commission should take a more liberal look at considering this to be a shopping
29 center site and allowing credit from the unused wall signage. He stated his preference to get away
30 from a variance since a hardship cannot be found.
31 Chair Bergstrom noted that shopping centers over 75,000 are allowed to have pylon signs. He stated
32 he believes there are some hardships with this request that would be articulated.
33 Melsha stated he is not comfortable with categorizing this as a strip mall because it does not meet
34 that definition.
35 Hanson suggested if the sign ordinance is not being considered for approval, it be passed onto the
36 Council who can consider this discussion in their decision. He stated he does not believe this
Planning Commission Meeting Minutes
December 19, 2000
Page 9
1 consideration will result in the delay of this project. Hanson stated his support to not consider this
2. sign variance since the Sign Ordinance will be considered during the next several months and would.
31, not delay ground breaking'.' .
4 Mr. Kalscheur stated ground breaking is slated for spring but their concern is the lease signage
5 component. Due to the importance of signage to Walgreens,it is an integral component to the lease
6 and those negotiations. He stated they could withdraw the electronic readerboard variance request
7 to allow time for the City to address that issue and apply only for the 50 square feet of sign copy per
8 side.
9 Hatch noted that if the electronic sign area is removed, the square footage per side is within five
10 square feet. However, if the electronic readerboard is approved at this point, it cannot be changed
11 after the ordinance is considered for revision. He stated his preference to not consider either the sign
12 variance or electronic readerboard request at this time.
13 Chair Bergstrom stated that while the Commissioners are sympathetic, it is being voiced that
14 meeting the hardship criteria will be difficult to meet.
15 Mr.Kalscheur thanked the Commission for their consideration and-explained that out of obligation
• 16 to their client and in consideration of timing,he would like to move forward to the Council even if
17 the Planning Commission recommendation is for denial.
18 Bergstrom stated he believes a hardship exists since the City is interested in getting this property
19 redeveloped and this is not an easy parcel to develop for many reasons. Also, Walgreens has
20 considerably reduced their wall signage with respect to what is allowable. Thus,he would consider
21 allowing more on the monument sign since the total square footage is still well below what is
22 allowed in the ordinance. However, he would not support the electronic readerboard sign feature.
23 Hanson asked Mr.Kalscheur if it would be beneficial to advise his clients that while the sign square
24 footage was allowed, the electronic readerboard was not considered.
25 Thomas stated he could support 50 square feet of signage but not the electronic readerboard feature.
26 Motion by Thomas, second by Bergstrom, to recommend approval of a sign variance to allow for
27 a ground (or monument) sign consisting of 50 square feet of copy on each side, for a total surface
28 copy area of 100 square feet,without any electronic reader board on each side,based on the finding
29 that this is a difficult property to redevelop,this parcel is unique in nature,denying this variance also
30 impacts the economic viability of the development,the development is of benefit to the St.Anthony
31 Village, and a number of sign ordinance variances have been granted to other businesses within the
32 vicinity.
033 Stille stated he would like to review previous sign variances granted and discuss whether the Sign
34 Ordinance should be amended to allow additional square footage. He stated that while he is not
35 opposed to this sign variance request, he would prefer to define the hardship issue.
Planning Commission Meeting Minutes
December 19, 2000
• Page 10
1 Chair Bergstrom agreed that it may be timely to review the Sign Ordinance in that regard.
.2 3 aves (Hanson,Thomas, Bergstr6m),.3 nays (Melsha, Hatch, Stille). Motion failed.
3 Chair Bergstrom clarified there may be outdoor speakers that are similar to that used at a bank. Mr.
4 Kalscheur answered affirmatively.
5 Hanson stated his support for hours of operation of 7:00 a.m. to 11:00 p.m.
6 Motion byBergstrom,second by Melsha,to recommend approval of a conditional use permit for the
7 construction of a 14,490 square foot Walgreens store on the corner of Silver Lake Road and 37th
8 Avenue North with a two lane drive-thru pharmacy on the north side of the building, based on the
9 finding that the use is not detrimental or injurious,the use is necessary and desirable at this location,
10 and subject to staff comments contained in its memorandum,the City Engineer's December 7 and
1 l December 19, 2000 comments, and the following conditions:
12 1. The proposed westerly entrance to the site from 37th Avenue NE be aligned with Belden
13 Drive.on the south side of 37th Avenue NE.
14 .2. . Access permits to Silver Lake Road be acquired from Ramsey County and City access permit
• 15 for 37th Avenue.NE, and copies submitted to the City of St:Anthony.
16 3. The proposed site discharges directly to Silver Lake. Therefore, treatment to NURP
17 recommended standards will be.required. However,due to site restrictions,a 5:1 slope could
18 replace the 10:1 bench requirement at the normal water elevation.
19 4. The developer receiving approval of the development plan from the MPCA.
20 5. Due to existing soil contamination,the pond be lined to address any concerns of the MPCA.
21 6. The outlet from the proposed ponding area should provide skimming for floatable materials.
22 This may be accomplished by submerging the outlet pipe below the normal water elevation.
23 In regard to the proposed outlet structure, the top of casting on the manhole should be an
24 open grate set at an elevation below the overflow so as to provide an emergency outlet in the
25 case that the primary outlet is plugged or iced up during spring conditions.
26 _ 7. Lighting be consistent with City and Ramsey County lighting standards for Silver Lake Road
.27 as judged by Dan Soler'and/or Jay Hartman and in coordination with lighting standards on
28 37th Avenue NE.
29 8. The hours of operation will be from 7:00 a.m. to 11:00 p.m.
30 9. Conditions listed in the letter from Dorsey & Whitney LLP of November 9, 2000, relating
31 to 20 foot utility easement along the east line of Lot 3 property line to be incorporated into
32 the conditional use permit.
33 10. All elements in design and submittals for application to be incorporated into the conditional
34 use permit.
• 35 Motion carried unanimously.
36 9. NEW APPLICATIONS.
37 None.
Planning Commission Meeting Minutes
December 19, 2000
Page 11
1 10. OTHER ITEMS.
2 .10.1. City Monument Sign Subcommittee Update.
3 10.2'. Electronic Signs - Issues Report.
4 Bergstrom noted the information contained in the meeting packet. He explained that he and Stille
5 put some thoughts together in a cover letter and a number of issues have been identified that need
6 to be looked at. He stated they met with the Director of Public Works who staked an area where the
7 City would like to erect an electronic readerboard sign. A sign company then set up a portable
8 readerboard sign but it was found the location was not the best due to limited visibility. He noted
9 the staff suggestions as contained in the December 12, 2000 memorandum as to.issues that should
10 be considered which relate to electronic signs. Bergstrom also noted the draft language proposed
11 and requested input so a recommendation can be formulated for the Council.
12 Hatch expressed concern with regard to aesthetics, noting the need for consistency. He stated he
13 would like to see colored photographs of signs showing different colored lettering. He stated that
14 LED signs may be preferable. Hatch noted another consideration is if the sign serves the public
15 interest.
16 Bergstrom agreed the school and city have a higher threshold of informing the public which is
17 different than signs used for retail.sales. He stated the issue is whether it serves the public interest
• 18 to allow commercial operations to.have electronic readerboards: .He stated he does not think it is a
19 bad thin g g as long as the issues of aesthetics are properly addressed. Bergstrom noted the League of
20 Minnesota Cities was contacted for samples of sign ordinances that regulates electronic readerboards
21 and it was found that the requirements varied greatly. He noted the suggestion is to not allow
22 scrolling readerboards.
23 Hanson stated he struggles with the need to allow any electronic readerboards given the village
24 atmosphere of St. Anthony.
25 Thomas stated he is not convinced it is the route to go, noting the level of media pollution that
26 currently exists. On the other hand,if the Council decides to approve it,he believes there should be
27 a required public service component even if it is to advertise the dates,of municipal meetings.
28' Henry stated there are Walgreen signs without the electronic readerboard.component.
29 Thomas agreed that electronic readerboards eliminate the concern with vandalism. Hatch questioned
30 the level of vandalism with the Stonehouse sign.
31 Thomas stated if it is approved,the issue of aesthetics would need to be fully addressed.
32 Melsha stated that depending on what is allowed,he may prefer an electronic readerboard which may
• 33 look better than signs with moveable letters.
34 Hatch suggested the use of smoked glass to filter the glare of exposed light bulbs. Bergstrom agreed
35 with the need to control color and intensity.
Planning Commission Meeting Minutes
December 19, 2000
• Page 12
1 Stille stated flashing signs are currently allowed as long as they are temporary so the City may want
2 . to consider if that type of sign is necessary in St. Anthony..
3. Chair Bergstrom thanked the,Commissioners for their input and stated a draft will be submitted for
4 review.
5 10.3 Antenna/Tower Subcommittee Update.
6 Melsha presented the anticipated time line for adoption of a new antenna/tower ordinance which
7 anticipates approval by March of 2001.
8 Hatch commented on the scenario of a pole owner requiring an exorbitant fee for a co-location and
9 possible regulations that can be placed to prohibit that from occurring. He stated the industry is
10 moving towards digital service which requires shorter poles.
11 Thomas raised the option of wireless components on light poles. Bergstrom stated that relates to
12 wireless internet,not cellular telephones. He noted this points out the uncertainty in these fields of
13 technology.
14 . Thomas asked if there was discussion of citing them on City-owned.property so,there is municipal
15 control and possible revenue.producing opportunities.. Hatch stated that was discussed,noting these
16 requests cannot be-denied and areas must be allowed for towers. However,issues of safety need to
17 be addressed. He stated he leans toward lower towers with stealth technology.
18 Thomas stated most of the sites have been in the northwest quadrant and asked if it could be
19 addressed by the planning team for the northwest quadrant. Bergstrom explained those locations are
20 in-fill areas that have a weak signal.
21 Bergstrom suggested that a consultant with expertise in this area be considered to answer these
22 questions and advise of the options available.
23 Melsha asked if the LMC has resources available. Henry stated she will contact them and report
24 back.
25 Bergstrom stated he finds the proposed time line to be quite ambitious but believes it is a good start.
26 11. OTHER ITEMS.
27 11.1 New Chair: Goal Setting Session- January 19, 2001, 9:00 a.m. - 3:30-p.m.
28 Bergstrom noted the upcoming goal setting session scheduled at the Sheraton on January 19,2001
29 from 9:00 a.m. to 3:30 p.m.
030 12. COMMISSION INPUT.
31 12.1 Commissioner's Comments.
32 Stille stated he has enjoyed working with Chair Bergstrom and appreciates his knowledge of St.
33 Anthony. He added that Bergstrom will be greatly missed.
Planning Commission Meeting Minutes
December 19, 2000
Page.13
1 Hatch concurred and added his appreciation. Hatch noted the Council comment indicating Eagle
2 Scouts are looking for a project. He asked if there are.any surveys or.drain stenciling activities that.
3 could.be offered.
4 Chair Bergstrom stated it has been his pleasure and honor to work with the Planning Commissioners
5 but he knows all are dedicated and'fully functional Planning Commissioners so the Commission will
6 be left in good hands.
7 Melsha added his appreciation to Chair Bergstrom for his leadership and shared knowledge. -He
8 stated it will be difficult to fill that void.
9 Thomas concurred and commented on a past meeting he had with Bergstrom who provided a history
10 of a certain development which he found to be greatly beneficial. Thomas stated his support to
11 consider the use of Eagle Scouts for a stenciling project.
12 Hanson thanked.Bergstrom for his years of service and leadership.
13 Hanson advised of his discussion with the librarian who indicated Hennepin County Commissioners
14 have approved funding for relocation of the library to a larger space within the Apache Mall. It was
15'. also indicated the floor plan-will include a meeting.space. Hanson stated there is also a new State.
16 Farm agent in the Apache Mall. He reviewed a recent newspaper article announcing the location of
17 a multi-workout gym within the Apache Mall.
18 Hanson asked that an upcoming agenda item include a goal setting session for 2001 and that copies .
19 of past goals be provided to the Commission.
20 Henry stated she is pleased to be here tonight and part of the Planning Commission group.
21 13. ADJOURNMENT.
22 Motion by Bergstrom, second by Hatch,to adjourn the meeting at 9:25 p.m.
23 Motion carried unanimously.
24 Respectfully submitted,
25 Carla Wirth
26 Timesaver Off Site Secretarial, Inc.
MEMO
• DATE: 1/10/01 MEETING DATE: 1/16/01
TO: Planning Commissioners
FROM: Susan Henry, Assistant City Manager
RE: Walgreens Sign Variance Request
Requested Action:
On January 9, 2001, the City Council looked at the resolutions passed onto them by the Planning
Commission from public hearings held on the Walgreens development on December 19, 2000. All
of the resolutions passed,with the exception of the sign variance request.
Background:
At the January 9, 2001, City Council meeting, TOLD Development announced that it would take
the electronic component out of the sign variance request. At this point, the petitioner is requesting
a sign variance to allow for a ground (or monument sign) consisting of 50 square feet of copy on
each side, for a total surface copy area of 100 square feet. City code states the allowable sign copy
surface area is a maximum of 68 square feet. The request exceeds the existing code by 32 square
feet, 16 square feet per side.
At the December 19, 2000, Planning Commission public hearing, there.was a'3-3 (tie),vote on the
motion to approve the sign surface copy area, taking out the electronic sign. The City Council would
like the Planning Commission to reconsider the request to determine if hardship can be defined for
..granting the sign variance for the copy surface area. Findings could be, by not limited to, the
following: (1) the property elevations makes it difficult to view the signage; (2) the easements make
sign placement difficult; and (3) the property is difficult to develop.
Staff Recommendation:
Staff is looking for the Planning Commission to reconsider the Walgreens sign variance request,
after looking more closely at the hardship issue in relation to the City's sign ordinance.
Attachment:
• Monument Sign Plans
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MEMO
DATE: 1/10/01 MEETING DATE: 1/16/01
TO: Planning Commissioners
FROM: Susan Henry, Assistant City Manager .
RE: Proposed Code Enforcement Policy
Requested Action:
Planning Commissioners are being asked to review the proposed city code enforcement policy and
provide feedback to Fire Chief Joel Hewitt.
Background:
Joel Hewitt, Fire Chief, has drafted the attached memorandum regarding the proposed city code
enforcement policy. Joel will make the presentation on the proposed code enforcement policy.
Attachment:
• 12/13/00 memorandum from Joel Hewitt
•
INTEROFFICE MEMORANDUM
TO: MICHAEL J.MORNSON
FROM: JOEL A.HEWITT
SUBJECT: CODE ENFORCEMENT
DATE: 12/13/00
BACKGROUND
For approximately two years the Fire Department has had the charge to enforce the Housing
Code of the city. The purpose of this correspondence is to improve our enforcement of the code,
not only by the Fire Department, but also to include the entire staff of the city. By way of this
correspondence I would like to engage the City Manager, City Council, Planning Commission, and
Department Heads in discussion to improve enforcement and direction of the.code.
It is my opinion the Fire Department is doing a good job enforcing the code. It does as a result
of our department providing this function leaves room to improve the process, in turn that will
improve internal and external customer services.-Not having a background in code enforcement the
information in this correspondence has been generated by my observations and research on
processes used by other cities in our area and how we may apply it in our village. This information
should assist us in developing a methodology to be implemented and reviewed annually improving
our service to the community.
Over these past two years as we have enforced the code has produced several issues, resolving
these issues will enhance the process of enforcing the code.
Training is needed for Fire personnel for conflict resolution, dealing with difficult people and
instruction in code jurisdictions. We encounter complaints resulting from neighbor disputes that use
the city to resolve their conflict. These cases become difficult to resolve, as it is difficult to reach a
win/win resolution. Complaints are also received were the Building Official or State agencies have
jurisdiction. This training will assist our personnel in these cases in mediation and jurisdiction
identification.
A system needs to be developed for a process that tracks a complaint upon receipt through the
path to resolution.This process will provide a consistent procedure in addition to information on the
status of a complaint in the system in addition to proceeding to a resolution in a timely manner.This
system will also identify the frequency of progress reports and to whom these reports are given.
Informing city hall on complaint activity, resolutions and difficulties being experienced. This
information will allow the City Manager and City Council to be informed if they are receivers of a
• complaint,which may already be in the system or a request of the status of a complaint we may have
•
received. The system will provide time frames to inform both internal and external persons involved
in individual cases. This will Alleviate the perceived need of fire personnel who feel complaints need
to be immediately resolved, and provide a time frame for resolution. Currently, due to the shift
schedule a complaint maybe received by a shift that is to begin their'five=day off cycle. Thus no
action on the complaint would begin until their return. Giving some involved, the department has
disregarded the complaint. Additionally by alleviating the need for immediate resolution will allow
shifts to continue on current projects and department mandates (Le.: public education,special duties,
fire code enforcement and fire inspections).
The following is a suggested enforcement system, and process to resolve Housing Code
Complaints and Issues. This process offering is open for discussion on content and intent. It is also
suggested the mission of code enforcement be reviewed annually providing direction to staff on
goals, direction and issues for the upcoming year. It will additionally be an opportunity to review
codes for revision or the development of new codes.
OVERALL GOAL
To improve the visual impression of our community, The City Staff of Saint Anthony
Village are committed to the mission of enforcing the housing code. To include residential
and commercial properties by enforcing the land use and housing provisions city code,
specifically the nuisance section; responding to the concerns and complaints of our
Residents,and City Council.
BENEFITS .
• The Village's neighborhoods and commercial area are impacted with scattered individual
� g P
properties that are visual eyesores,which negatively impact the quality of life and property valuation
in an entire neighborhood or commercial area. By enforcing the land use code, and nuisance .
provisions,to require violations to be corrected,the following benefits should be realized;
• The entire neighborhood/commercial area is visually enhanced.
• Residents/Business owners may regain pride in their neighborhood/area and community.
• Property values are maintained.
• Instilled confidence that violations will not be allowed to continue thus encouraging
reinvestment in their neighborhoods and commercial areas.
OBJECTIVES
What to address/enforce
Residential
• Outside storage of junk and debris
• Vehicles
•
2
• o Unlicensed vehicles
o Off payment storage of vehicles
o'.. Junked inoperable vehicles
• Trailers
• Stored in front yard
• Commercial trailers
• Commercial vehicles and equipment stored outside
• Grass over 6"tall
• Unmaintained building exteriors
• Apartment buildings/multiple family residences
• Single family residences
Commercial Areas
Signage
o Pole signs
o Banners
o Signs in disrepair
• Landscape Maintenance
o Grass over 6"
o Overgrown brush
• Illegal outside storage of
o Equipment
o Vehicles
• Vehicles for sale
• Vehicles for sale on public property
•
3
• • Building exteriors in disrepair
Miscellaneous
• Recommended improvements to public areas that are aesthetically unacceptable.
CODE ENFORCEMENT COMPLAINT RESOLUTION PROCEDURE
ENFORCEMENT
• A Violation is received
o The receiver of the complaint shall complete the complaint form If the upon
review is not a violation the complainant shall be advised the reason it is not.
o If there appears to be a violation the complainant is briefed on the resolution
process and timetable.
o The complaint form is forwarded to the Shift Officer.The Shift officer shall review
the. complaint log to determine if this is a new complaint, if not it is assigned a
number and entered into log.
• FIEID INSPECTIONS SCHEDULED;&OBSERVED FIELD VIOLATIONS
o Contact resident, business owner, property manger or property owner to discuss
complaint
o If a violation does exist,the form is completed documenting the case the completed
form is then sent to the Fire Chief for review and filing.
o If a violation does exist, the form is completed documenting the case with a digital
photograph(s) taken of the violation.
o The resident,business owner,property manager or property owner shall be advised
of the needed corrections and timetable for resolution.
• OFFICE FOLLOW-UP
o Upon returning to the station the form and digital photograph(s) shall be entered
into the computer. A re-inspection at that time shall be scheduled after the
appropriate time period has expired for resolution. The re-inspection shall be
scheduled with the same shift that made the original inspection.
•
4
o A letter dictating the facts of the violation of codes shall be prepared. The letter
shall include the needed corrections,the amount of time to correct the violation and
a copy of the photograph(s) of the violations. The letter shall also provide
information on who to contact regarding any questions regarding the violation.
o If a violation has any extenuating issues,the violation shall be immediately both the
shift officer and Fire Chief. The City manager shall be notified and solicited for any
counseling regarding the circumstances of the case.
o When the violation is out of the scope of our jurisdiction, the appropriate agency
shall be notified. It shall be documented in the file that was contacted with any
pining information provided from the agency.
• RE-INSPECTION
o If a violation is corrected, documentation is made, form is then filed in closed
complaint file case close is also noted on log.
o If the violation is not corrected,documentation is made,send second letter dictating
actions;which will occur if violation is not resolved.
• o Schedule re-inspection after appropriate time frame with original crew. Digital
photograph(s) shall be taken at the re-inspection of the violation or the remedy of
the violation.
• OFFICE FOLLOW-UP
o If the violation still exists a report.shall be prepared to include all prior violation
documentation and digital photograph(s). Copy of the report shall be made and filed
in'the fire department file. The original report shall be forward to the City Manager
for follow-up with the City attorney. Any inquiries, questions or contacts from the
violator shall be referred to the City Manager.
c RESIDENTIAL SIGNAGE
o Reported or observed violation of residential signage (i e.; sale signs political signs,
reality signs) shall be removed by any city staff. Personnel shall try to contact the
violator to explain the code on signage.
o An article annually in the spring village newsletter discussing the code on residential
signage. This would provide an education to our citizens prior to the garage sale
season.
The following also shall be implemented to protect our personnel who conduct inspections:
5
• INSPE ION PROCEDURES
• If it is necessary to proceed onto private property the crew shall first go to the door
to state to the resident the reason they are their and provide identification and then
discuss the.violation.
• Personnel shall always stay together; if the resident or anyone within the residence
becomes agitated or abusive the personnel shall vacate the premises. If any person
becomes threatening or gives a threat to the crew shall again immediately vacate.the
premises. Once in a safe location Dispatch shall be immediately notified to dispatch
a Police Officer to your location to report the threat This action shall also be
documented in the complaint report form
• When on private property personnel shall not look into windows or disturb personal
property.
• An inspection of the property will not occur without the owner's permission.
• Reports and mailing shall be completed within three days or next shift from
inspection. If failure to adhere to this time frame, a re-inspection shall be done to
verify the violation still exists.
RECOMMENDATIONS
• • To authorize discussion and facilitate discussion resulted from this correspondence with City
Council,Planning Commission and City Staff.
• To provide Conflict resolution, Dealing with Difficult People, and Code jurisdiction
Identification training to Fir Personnel.
• To adopt the Overall Goal, and to review it annually for dirction and approval of the City
Council.
• To adopt the Code Enforcement Resolution and Inspections Procedures.
• To authorize a feasibility study for the hiring of a Code Specialist/Fire Marshal,this position
would resolve several issues enhance.enforcement of the housing and fire,codes,provide fire
code interpretation an enhance our fire service delivery.
SUMMATION
In advance I thank you for you consideration of the issues raised in this correspondence.
Again, I believe the Fire Department is doing a good job enforcing the code. I also believe
by adopting the aforementioned process' the enforcement of the code will enhanced
improving customer service both internally and externally. Together creating a high quality
service to our community and residents.
6
•
MEMORANDUM
DATE: January 11, 2001
TO: Planning Commissioners
FROM: Susan.Henry, Assistant City Manager
ITEM: 2001 PLANNING COMMISSION GOALS
Requested Action:
Planning Commissioners are being asked to form some goals for the year 2001.
Background:
As the Planning Commission looks ahead to the year 2001, what are some goals for the year?
Last year past,Chair Bergstrom had submitted a 3 page document regarding Planning
Commission goals and accomplishments, etc. The document is attached.
Attachment:
• Year 2000 Annual Planning Commission Report
-The Planning Commission Chair and I will be in attendance at the January 19, 2001 City
Council Goal Setting Retreat and would like to bring the Planning Commission's perspective to
the Council.
•
Year 2000 Annual Planning Commission Report
City of St. Anthony Village
• As defined in Section 305 of City of St. Anthony Ordinances:
Structure:
-Composed of seven members appointed by the City Council with staggered terms
-Is advisory to City Council
Holds one meeting per month, if necessary .
Serve without compensation
Powers and Duties:-
-Review and make recommendations to the Council as to a comprehensive municipal
plan
-Consider and make recommendations to the Council as to all proposed subdivisions
and plats
-Consider and make recommendations to the Council as to all proposed amendments
regarding zoning
-Consider and make recommendations on conditional use permit applications
-Review all applications for variance to zoning, hold hearings and make
recommendations to the Council
-Review requests for sign variances
-if matter is referred from Council, Commission must make recommendation to Council
within 60 days
Calendar Year 1999 Actions
During calendar.year 1999,.the Planning Commission performed the following.official
• actions:
-Held 11 public hearings
-9 variance requests
-1 replatting request
-1 redevelopment plan
-2 conditional use permits
-Held 5 concept reviews
-Held 1 joint meeting with City Council
Upcoming Activities for Calendar Year 2000
1. Apache Plaza- Hillcrest Development is rapid ly.developing plans for the demalling of
Apache Plaza. We recommend that the Council authorize the City Manager to retain
the planning firm of Dahigren, Shardlow, Uban (DSU) as soon as possible to work with
Hillcrest Development on behalf of the City.during this major redevelopment project:
2. Joint Meeting with City Council-We look forward to the joint meeting with the City
Council on April 18. The meeting is scheduled to begin at 5:30 pm., and run until 7:00,
at which time the regular Planning Commission meeting will begin. This meeting will
serve as a forum to discuss planning-related issues of concern to both the Commission
and the Council.
3. Bus Tour-We have scheduled a bus tour of the City for Planning Commission
members on the morning of April 15. The purpose of the tour is to acquaint the
Planning Commission members with physical conditions in the city, including housing
stock, commercial and industrial districts, for comparison with proposed actions in the
Comprehensive Plan as well as likely redevelopment efforts.
Other Issues
Other future planning issues that Planning Commission can foresee or is willing to taKe
• an active role in include:
-Salvation Army property redevelopment (master planning, look for funding
opportunities)
-Continued redevelopment of St. Anthony Shopping Center (fire station,
Stonehouse, Kenzie Terrace properties)
-Identifying and submitting grant applications (first ring suburb.grants).
Development and facilitation of residential property grant/loan programs .
-Development of point of sale ordinance to maintain housing stock
-Development of code for*natural habitat on private property
We look forward to discussing these and other issues with the Council at our joint
meeting on April 18.
•
• 1999 GOALS FOR PLANNING COMMISSION CONSIDERATION.
1. Planning for Salvation Army, should it be sold.
2. Redevelopment of Apache Plaza.
3. Redevelopment of St. Anthony Shopping Center.
4. Aggressive planning for large commercial/industrial sites:.
5. Current amenities - utilities, streets
6. Look at and recognize existence of small businesses and home businesses.
7. Promoting a City identity.
8. Taylor development efforts to the future; not accommodate past.
9. Create a unique identity for Apache Plaza.
10. Continued enforcement of housing codes.
11. Resolution of water issues.
12. Parks redevelopment.
13. Cosmetic improvement on 37' Avenue.
14. Creation of guidelines for natural habitat on personal property.
15. Tougher regulations of RV's and trailers parked on personal property.
16. Revisit issue of split liquor.
17. Improving housing stock; involve local banks with investing in the community.
18. Formulating a Planning Commission budget as part of the City budget: hiring
consultants and economic development specialist.
• 19. Increased use of City's Web site.
•
MEMO
® DATE: 1/10/01 MEETING DATE: 1/16/01
TO: Planning Commissioners
FROM: Susan Henry, Assistant_City Manager
RE: Application Status to Minnesota Housing Finance Agency
Background:
Planning Commissioner Bill Thomas and I met with the staff of Center for Energy and Environment
(CEE) regarding a potential single family application to the Minnesota Housing Finance Agency
(MHFA) for the establishment of some rehabilitation funds/loans for St. Anthony residents. After
much discussion, the consensus was to pull back on this application round due in February so as
to collect more housing and demographic information, as well as find out more about community
needs, like from a community survey.
The City will plan to work with the Center for Energy and Environment on a spring mailing to
residents describing current MHFA loan products available for housing fix-up projects. After staff
and CEE can better determine the housing needs of the St. Anthony residents, an application will
be pulled together for the fall round.
•
MEMO '
tDATE: 1/10/01 MEETING DATE: 1116/01
TO: Planning Commissioners
FROM: Susan Henry, Assistant City Manager
RE: City Monument Sign
Requested Action:
The City Council is asking for Planning Commission direction on an electronic city monument sign
for the front of the City Hall/Community Center.
Attachments:
• 11/6/00 memorandum from Jay Hartman
MEMORANDUM .
DATE: November 6, 2000
TO: Mike Mornson, City Manager
FROM: Jay Hartman, Director of Public Works
ITEM: Monument Sign at City Hall
The following is a quote on the installation of a McKay Electronic Display monument
sign in front of City Hall/Community Center:
LeRoy Sign Company will fabricate a double-sided sign cabinet approximately 5' high
• e. The si will have a routed aluminum top header section and internally
x 10 .wid gn
illuminated copy "St. Anthony City Hall". The bottom section of the sign will contain a
double-sided L.E.D. message center. The electronic sign will be 2'high x 8'8" wide
with 2 lines of red 8" high L.E.D. characters. The sign will be installed in a cabinet on
steel poles with the bottom section covered in aluminum. The electrical service and
designated data cable conduit run to the sign will be performed by the City.
The considerations regarding this sign are:
The current City Sign Ordinance Section 1400.07 "Prohibited Signs", restricts signs
from being constructed on the public right-of--way (Subd 4), animated signs (Subd.15),'.
and flashing signs (Subd.16). The electronic sign proposed has the capability of the
animation and flashing. -'The sign will be installed on the City right-of-way.
Cost of sign and installation $33,650.00
10% contingency (Data Cable Conduit Run) 3,365.00
TOTAL: $37,015.00
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S .
CHRIS CLARK
y.
MEMO
• DATE: 1/10/01 MEETING DATE: 1/16/01
TO: Planning Commissioners
FROM: Susan Henry, Assistant City Manager
RE: Electronic Signs
Requested Action:
The City Council is asking for Planning Commission direction on the electronic sign issue.
Background:
Given the events that have happened lately, with the Walgreens request and the city monument
sign request, what is the Planning Commissions' recommendation as it relates to electronic signs.
Is that an issue the Commission wishes to study and form a recommendation on? If so, the
following are issues to consider as the city code relates to electronic signs:
(1) Maximum number of copy lines. .
(2) How long one message stays up before it changes.
(3) Acceptable colors.
(4) Sign copy surface area.
. (5) Size of lettering.
(6) What to call electronic signs in the code.
• (7) Multi-sided signs.
(8) Setback/easement requirements
(9) Required Maintenance (no burned out bulbs)
•
• n1hon
AGENDA
North West Quadrant Master Planning Project
Planning Steering Committee Meeting 2
January 18, 2001 , 7 p.m.
St. Anthony City Hall
3301 Silver Lake Road
1 ) Call to order, 7 p.m.
• 7:00-7:10 2) Welcome and Overview (John Shardlow - DSU)
7:10-7:30 3) Existing Urban Conditions (Geoff Batzel - DSU)
7:30-7:45 4) Environmental Conditions (Water Quality)
Infrastructure Systems (Todd Hubmer - WSB)
7:45-8:00 5) Apache Plaza cost of removal (Dave Galey - HGA)
8:00-8:10 6) Break (10 minutes)
8:10-8:30 7) Market Study (Mary Bujold - Maxfield)
8:30-8:50 8) Question period
8:50-9:00 9) Next Steps (John Shardlow - DSU, Jim Prosser - Ehlers)
Questions or comments may be directed to Geoff Batzel - DSU at
612.339.3300
•
1 CITY OF ST. ANTHONY
• 2 PARKS COMMISSION NEIGHBORHOOD MEETING MINUTES
3 December 11,2000
4 .6:30 p.m.
5 I. CALL TO ORDER.
6 Chair Jindra called the meeting to order at 6:40 p.m. and welcomed everyone in attendance.
7 II. ROLL CALL.
8 Present: Chair Carol Jindra, Commissioners Dan Ganley, Julie Gebhardt,
9 Colleen Hallada, Jan Jenson,Doug Koehntop and George Wagner
10 Absent: None.
11 Also Present: Public Works Director Jay Hartman, Representative from Commu-
12 nity Services Diane Skrivseth; Representative from Sports
13 Boosters George Zurbey.
14 III. NEIGHBORHOOD MEETING REGARDING CENTRAL PARK.
15 Bob Kost reviewed the layout of Central Park.with the Park Commissioners and neighborhood
16 members present. He indicated the north portion of the park was up for discussion as to the
17 berming and landscaping between the park and residential areas. Mr. Kost noted the shelter on
18 the north end of the park may need renovation to allow it to be used as a meeting facility and/or
19 warming house.
20 Mr. Kost reviewed the Central Park connection to the Maplewood extension. He noted additional
21 landscaping and plantings would be needed in this area to connect the two areas. Mr. Kost asked
22 for comments from the neighbors.
23 Residents expressed concerns as follows:
24 •. asked if there would be parking on both sides of the street near the Maplewood extension.. She
25 noted it was extremely dangerous for children-crossing the street and running to ball games. She
26 added that she felt the shelter was extremely far-from the hockey rink to be used as a warming
27 house for children. She added if it were moved closer,the original shelter site could be used for
28 parking.
29 • with a two story home over looking the park, a resident asked that the sledding hill be preserved
30 for the children as it gets numerous visitors and use. He noted he sees very few children using
31 the free skating rink and asked if others felt the same. Several neighbors indicated they do see
• 32 the skating rink used a great deal. He continued by stating he doesn't like the look of the
33 numerous chain link fences surrounding the ballfields.
Parks Commission Neighborhood Meeting Minutes
SDecember 11, 2000
Page 3
1 • asked.if the drainage configuration of the park would be altered in any way. He stated the area
2 has been dug extremely steep and doesn't allow for maintenance of the area. Mr. Kost stated
3 additional excavation has not been completed. He indicated additional shrubbery could be added
4 in this area to remove the wild undergrowth.
5 • residents abutting the northern park property line asked that the area be mowed on a more regular
6 basis to minimize the wild undergrowth.
7 Jindra noted this issue would be addressed with the City and the School District to keep these
8 areas better maintained.
9 • asked if the parking lot would be altered. Mr. Kost noted the parking lot would be slightly
10 altered to allow for placement of the soccer field. He indicated the spaces lost could be made up
11 by moving the shelter building.
12 • asked if the northern portion of the park would be maintained and mowed or if it could be turned
13 into a prairie. Mr. Kost indicated this could be addressed with the Commission and School
14 District before a decision was made.
15 • asked how long it would be before the soccer fields would be completed. Zurbey indicated it
16 would be approximately one to two years before the fields would be ready for use. He indicated
17 the sports boosters would be responsible for finding replacement fields during this time.
18 • asked if the park would be seeded or sodded. Mr. Kost indicated several areas would be sodded
19 for erosion control, but indicated the majority of the park would be seeded.
20 IV. OTHER BUSINESS.
21 None.
22 V. ADJOURNMENT.,
23 Motion by Koehntop, second by Hallada,to adjourn the meeting to the regular Park Commission. .
24 meeting at 7:22 p.m.
25 Respectfully submitted,
26 Heidi Guenther
27 Timesaver Off Site Secretarial, Inc.
•
1 CITY OF ST. ANTHONY
•
2 PARKS COMMISSION MEETING MINUTES
3 December 11, 2000
4 7:00 P.M.
5 I. CALL TO ORDER.
6 Chair Jindra called the meeting to order at 7:22 p.m. and welcomed everyone in attendance.
7 II. ROLL CALL.
8 Present: Chair Carol Jindra, Commissioners Dan Ganley, Julie Gebhardt,
9 Colleen Hallada,Jan Jenson,Doug Koehntop and George Wagner
10 Absent: None.
11 Also Present: Public Works Director Jay Hartman,Representative from Community
12 Services Diane Skrivseth; Representative from Sports Boosters
13 George Zurbey.
14 III. APPROVE NOVEMBER 13, 2000 PARKS COMMISSION MINUTES.
• 15 Motion by Gebhardt, second by Koehntop,to approve the November 13, 2000 Parks Commission
16 Meeting-Minutes as submitted.
17 Motion carried unanimously.
18 IV. DISCUSS CENTRAL PARK CONCESSION STAND AND PAVILION DESIGN.
19 Jindra reported that BRW would not be used to design the park concessions or pavilion. She
20 asked for comments from the Commissioners based upon the neighborhood comments.
21 Ganley noted he would be interested in placing vines along the football field to soften the look of
22 the fences for the adjacent neighborhood.
23 Zurbey indicated he felt the trees planted along.the park limits would address this issue and that
24 additional vines were not budgeted at'this time.
25 Zurbey asked if the aglime was going to continue to wash away from the ball fields after grading
26 was completed. Mr. Hubmer noted this is always a concern with heavy storms because the land
27 does have a slight change in grade. He stated most storms will not affect the fields,but that the
28 larger storms could create a wash away of the aglime because of the large amounts of water run
29 off.
• 30 Mr. Hartman indicated BRW presented a less than acceptable park shelter to the City at the last
31 meeting. He explained John Druger and Glen Sadness, from Sadness Construction were before
32 the Commission to gain information on sketches for a revised and improved pavilion. Mr.
Parks Commission Meeting Minutes
• December 11,2000
Page 3
1 Mr. Hartman asked if the Commission was in favor of renovating the existing shelter or
2 recreating a shelter. Jindra noted the Commission is looking to renovate the existing shelter and
3 add a picnic pavilion near the shelter'as a free standing structure. -She asked that the Commission
4 be provided with a separate and/or attached picnic area.
5 Mr. Hartman asked if the picnic area was a needed component. Jindra indicated she felt this was
6 a necessary component and indicated she felt the free standing pavilion could be attractive for
7 neighboring residents.
8 Mr. Druger asked if a rubber flooring would be acceptable within the warming house. Mr.
9 Hartman indicated this would be a major expense up front, and noted other warming houses
10 place particle board over the flooring to prevent damage to the surface underneath.
11 Jindra indicated she would like to see a gas fireplace within the meeting room area to keep the
12 room inviting.
13 Jensen asked if the pavilion and concession stand would contain the same design elements. He
14 indicated he would like to see continuity between the structures. Mr. Druger stated he would
15 suggest the.same color.schemes and design elements.
16 Jindra asked that Mr. Druger have design sketches for the shelter and concession stand before the
17 Commission at their January 8`h meeting. Mr. Druger indicated he would provide this
18 information back to the Commission as requested. He requested the names and numbers of those
19 who would be interested in making preliminary comments before the January 811 meeting for
20 suggestions.
21 V. DISCUS SILVER POINT PARK SHELTER AND FUNDING AVAILABLE FOR
22 SHELTER REPLACEMENT.
23 Mr. Hartman indicated the funding issues were addressed at the last meeting by Todd Hubmer
24 and indicated he was present to address these issues with the Commission in more detail.
25 Todd Hubmer indicated funds were available were from the Minnesota Department of Natural
26 Resources at this time. He suggested the Commissioners not get set.on the amount of funding at
27 this time but instead chose a style of pavilion and seek out the funding after a design has been
28 created. Mr. Hubmer noted the DNR could be addressed again for additional funding to meet the
29 needs of a functional structure.
30 Jindra asked if this structure could be completed by next spring. Mr. Hubmer noted this would
31 be more realistically be completed in late summer.
• 32 Zurbey asked where the shelter would be located within this park. Mr. Hubmer noted the
33 placement at this time would be adjacent to the playground structures. He indicated the area has
34 been marked off.
Parks Commission Meeting Minutes
SDecember 11,2000
Page 5
1 B. School Board.
2 Dunn was not present to submit a report.
3 C. Sports Boosters.
4 Zurbey indicated all boosters members are looking into additional field locations for the
5 upcoming season.
6 Andra indicated the North East Lions may be willing to donate funds to Central'Park if a
7 presentation was made to them regarding the use and number of residents at Central Park. She
8 reviewed the percentages of children using this park from the north east area with the
9 Commission and indicated a presentation would be made.
10 VII. OTHER BUSINESS.
11 None
12 VIII. ADJOURNMENT.
13 Motion by Koehntop, second by Hallada,to adjourn the meeting at 8:52 p.m.
14 Respectfully submitted,
15 Heidi Guenther
16 Timesaver Off Site Secretarial, Inc.
•
I CITY OF ST. ANTHONY
• 2 CITY COUNCIL REGULAR MEETING MINUTES
3 December 11, 2000
4 I. CALL TO ORDER.
5 Mayor Cavanaugh called the meeting to order at 7:40 p.m.
6 II. PLEDGE OF ALLEGIANCE.
7 Mayor Cavanaugh noted that the Council and audience had already participated in the Pledge of
8 Allegiance at the Truth in Taxation Hearing that immediately preceded the City Council meeting.
9 III. ROLL CALL.
10 Councilmembers present: Mayor Cavanaugh; Councilmembers Sparks, Thuesen, Horst and
11 Hodson
12 Councilmembers absent: None.
13 Also present: City Manager Michael Morrison.
14 IV. APPROVAL OF DECEMBER 11,2000 CITY COUNCIL REGULAR MEETING
15 AGENDA.
16 Motion by Horst to approve the December 11, 2000 City Council Regular Meeting Agenda as
17 presented.
18 Motion carried unanimously.
19 V. PROCLAMATIONS AND RECOGNITIONS.
20 None.
21 VI. COMMUNITY FORUM.
22 Mayor Cavanaugh invited any residents in the audience to speak to the Council on items that are
23 not on the regular agenda. Hearing no response, Cavanaugh moved forward with the agenda.
24 VII. CONSENT AGENDA.
25 Motion by Hodson to approve the Consent Agenda as presented. Said Consent Agenda consisted
26 of:
27 1. City Council/School Board Joint Meeting Minutes of November 28, 2000.
28 2. City Council Regular Meeting Minutes of November 28, 2000.
29 2. Licenses and Permits: and
30 3. Claims.
• Motion carried unanimously.
31
City Council Regular Meeting Minutes
• December 11,2000
Page 2
1 VIIL ..PUBLIC HEARINGS.
2 None.
3 IX. GENERAL POLICY BUSINESS OF THE COUNCIL.
4 A. Resolution 00-096, re: Authorize Tax Abatement Bond Sale.
5 City Manager Michael Mornson said this Resolution is the result of the joint meeting with the
6 School Board on November 28, and the work that has been done by the Parks Commission. This
7 Resolution calls for the general obligation tax abatement bonds and the Council would be calling
8 for the sale. Mornson asked for the Councilmembers to note a change to the resolution towards
9 the bottom of the page. The sentence should read "Adopted this l Ith day of December, 2000"
10 (instead of the 12'x'day of December).
11 Motion by Hodson to adopt Resolution 00-096, a Resolution Calling for the Sale of General Ob-
12 ligation Tax Abatement Bonds, Series 2001A.
13 Motion carried unanimously.
14 B. Resolution 00-097 re: Elimination of Parcels for Apache Tax Increment Finance District.
15 City Manager Michael Momson explained that the Amendment to the Apache Plaza TIF Plan
16 eliminates three tax parcels from the Apache TIF District. The parcels being eliminated are the
17 parcels, which formerly contained the New Market grocery store, the parcel containing the
18 Apache Plaza Mall, and a small parcel located near Taco Bell.
19 Motion by Sparks to approve Resolution 00-097, a Resolution Approving Amendment to Tax In-
20 crement Financing Plan for Tax Increment Financing District No. 3-Ramsey County, and Mak-
21 ing Findings with Respect Thereto.
22 Motion carried unanimously.
23 Mornson noted the change on page two of the Resolution,wherein the last sentence would read:
24 "Passed by the Council this 11th day of Dec 'mber, 2000." (as opposed to the 12'�',day of Decem-
25 ber)..
26 X. REPORTS FROM COMMISSIONS AND STAFF.
27 A. Resolution 00-094 re: Investment Review Proposal from Ehlers&Associates.
28 City Manager Michael Mornson noted that Ehlers &Associates would review the investment
29 practices of the City pursuant to a previous direction given to Staff by the City Council. Ehlers
30 & Associates has submitted a proposal to review the City's existing investment practices and to
31 recommend an investment policy that will assure that City funds are invested safely at a reason-
32 able yield.
City Council Regular Meeting Minutes
• December 11, 2000
Page 3
1 Momson noted that the City has not had a review of its investment practices and Staff and the
2 City Council thought that an independent analysis would appropriate.
3 Motion by Sparks to approve Resolution 00-094, a Resolution Approving a Proposal for Invest-
4 ment Policy Review.
5 Motion carried unanimously.
6 B. Review of City's Fiscal Policy.
7 Roger Larson, Finance Manager, addressed the Council. Mr. Larson directed the Council's at-
8 tention to page 31 of the agenda packets. This plan was part of the goal-setting plan for the City.
9 Many of the items that are covered in this plan have always been done by the City; however, a
10 formal plan was not set out until this year.
11 Mr. Larson mentioned that the document presented is differentiated into many different catego-
12 ries. He further explained that the Financial Management Plan serves two main purposes. It
13 draws together in a single document the City's financial policies and establishes clear principles
14 . that should help both Staff and Councilmembers make consistent and informed financial deci-
• 15 sions in an increasingly challenging fiscal environment.
16 Sparks questioned a paragraph on page 34 of the agenda packets regarding property taxes. She
17 inquired whether the City would be keeping within the guidelines in the current budget plan, or if
18 this paragraph indicated a variation from those property tax guidelines presented earlier at the
19 Truth in Taxation Meeting.
20 Mornson and Mr. Larson explained that the language in the paragraph on page 34 of the agenda
21 packets was simply a goal for the City.
22 Various discussion ensued amongst the Councilmembers regarding the City's policies and pro-
23 posed guidelines. Hodson expressed his opinion that Mr. Larson had prepared an excellent.
24 report, and further noted that the report would be a valuable tool throughout the year. Hodson
25 felt reassured, however, that the document was not cast in stone,but rather an excellent guideline
26 from which to work.
27 Cavanaugh thanked Mr. Larson for his presentation.
28 XI. REPORTS FROM CITY MANAGER AND COUNCILMEMBERS_
29 City Manager's report:
• 30 '1. The Police Department has completed the compliance checks in the City. For the second
31 year in a row,the compliance rate was at 100%.
City Council Regular Meeting Minutes
• December 11, 2000
Page 4
I 2. : Morrison reported that he had attended the National League Conference Action Confer-
2 ence. 'Half of the seminar was on Healthy'Youth, and some were on positive parenting, Council
3 effectiveness, and other helpful issues.
4 3. A sump pump education program will be required by the Metropolitan Council beginning
5 next year. Currently Morrison and Hubmer are negotiating an agreement regarding sump pumps
6 with the Metropolitan Council. Beginning in 2003,the Metropolitan Council wants the City to
7 go to a mandatory compliance for residents to remove the sump pumps. More information will
8 be forthcoming as details progress.
9 4. Morrison reported further that he had been notified by City Attorney Jerry Gilligan of
10 Dorsey & Whitney that the City needs to hold a public hearing on the purchase of the Custom
11 Liquidators property. The State Auditor's office as well as the State Legislature is interested in
12 following how cities are using public financing. The public hearing would be set for January 23,
13 2001, and a motion will be needed by the H.R.A.
14 5. Todd Hubmer will be meeting with the Silver Lake Quality Task Force on December 14,
15 2000.
• the Council's attention to a letter from Judy, Clerk wherein the
16 6. Morrison directed y, ,
17 tobacco shop on Silver Lake Road is closing. A coffee shop is proposed to be in that spot; how-
18 ever, a sink and countertop must be installed. Morrison requested clarification from the Council
19 that, because there is a moratorium for that area, that the coffee shop could proceed with the
20 plans.
21 Although it was the general consensus of the Council to approve the project, Cavanaugh
22 requested that City Manager Morrison review this issue with the City Attorney prior to any
23 decisions from the Council.
24 7. Morrison noted that a motion,is needed for approval of a.Pledge Agreement with the
25 School District. This agreement is to prevent a future School Board to modifying the agreements
26 that have already been reached with the City and School Board:
27 Motion by Horst to approve the Pledge Agreement as presented by City Manager Michael
28 Morrison at the December 11, 2000 City Council meeting.
29 Motion carried unanimously.
30 8. Mornson presented the proposed interview schedule for Park Commissioners and
is31 Planning Commissioners and invited the Council's input as to the date and time presented.
City Council Regular Meeting Minutes
• December 11, 2000
Page 5
1 It was determined that the interviews will begin at 5:30 p.m., with the regular Council meeting
2'. beginning at 8:00 p.m. on December 20, 2000.
3 9. . Morrison wished to present a list of potential upcoming training opportunities for the
4 Councilmembers.
5 10. Morrison reported on the 29th Avenue reconstruction. The insurance company has
6 denied claims for the sewer backups recently experienced by the residents. Morrison will be
7 working on this issue to determine if an appeal is in order, or if the City is in any way responsible
8 for covering some or all of the repairs.
9 Various discussion ensued amongst the Councilmembers about the process of obtaining
10 assistance to the residents and the reason that the backup occurred.
11 Hodson had no report.
12 Horst reported that he and Thuesen had attended the Christmas party for the Chamber of
13 Commerce. Horst encouraged residents and fellow Councilmembers to join the Chamber of
• .14 Commerce:
15 Thuesen reported that he attended a Community Service Advisory Council meeting. Programs
16 and classes continue to receive positive feedback. However, in the past few years, deficit
17 spending has taken place and various ways to alleviate this problem are being explored.
18 Cavanaugh added that Community Services is an important part of the community, and if certain
19 programs are potentially being eliminated,then the City would be interested in stepping in to
20 provide some assistance or take over some of the programs.
21 It was determined that this would be an excellent subject for the next Council retreat.
22 Thuesen congratulated the liquor department on the excellent training of the employees in regard
23 to the 100%compliance check by the Police Department.
24 Sparks mentioned the previous discussions regarding enhancement of the appearance of
25 Community Center. Morrison noted that the subject is scheduled for the next Council meeting.
26 Cavanaugh noted that there was a bridge builder with the seniors and the photography class. He
27 felt it was interesting to be questioned by the students and felt the event was constructive.
• 28 Regarding the upcoming Council retreat, Cavanaugh wanted to ensure that the facilitator would
29 be encouraging a positive outcome for the subjects. He entertained ideas of acquiring an
30 independent facilitator, or moving forward with James Lynn as previously discussed.
City Council Regular Meeting Minutes
• December 11, 2000
Page 6
l . Horst expressed his opinion that he supported a facilitator; however;he had some concerns about .
2 the'way the information provided by the Council was processed by the facilitator at last year's
3 retreat.
4 Hodson noted that much of the information presented last year would not need to be done again
5 this year. Morrison agreed to express the Council's concerns to the facilitator(James Lynn).
6 Mornson directed the Councilmembers' attention to page 49 of the agenda packets. This page
7 lists the Councilmembers' Participation in Outside Organizations. He requested that the Council
8 review the organizations listed and determine which organizations in which they would enjoy
9 being a participant for 2001.
10 XII. INFORMATION AND ANNOUNCEMENTS
11 None.
12 XIII. ADJOURNMENT.
13 Motion by Hodson to adjourn the meeting at 8:46 p.m.
Motion carried.unanimously.
�: 14
15. Respectfully submitted,
16 Sue Selseth
17 Timesaver Off Site Secretarial, Inc.
18
19 Mayor
20 ATTEST:
21 City Clerk
•
I CITY OF ST. ANTHONY
• 2 CITY COUNCIL REGULAR MEETING MINUTES
3 December 20, 2000
4 I. CALL TO ORDER.
5 Mayor Cavanaugh called the meeting to order at 8:05 p.m.
6 II. PLEDGE OF ALLEGIANCE.
7 Mayor Cavanaugh noted that the Council and audience had already participated in the Pledge of
8 Allegiance at the Truth in Taxation Hearing that immediately preceded the City Council meeting.
9 III. ROLL CALL.
10 Councilmembers present: Mayor Cavanaugh; Councilmembers Sparks, Thuesen, Horst and
I 1 Hodson
12 Councilmembers absent: None.
13 Also present: City Manager Michael Mornson.
14 IV. APPROVAL OF DECEMBER 20,2000 CITY COUNCIL REGULAR MEETING
15 AGENDA.
16 Motion by Hodson to approve the December 20, 2000 City Council Regular Meeting Agenda
17 with the following deletion:
• 18 X. A. WSB Inc. Project.
Update on 2001 Street Proj
P
19 Motion carried unanimously.
20 V. PROCLAMATIONS AND RECOGNITIONS.
21 None.
22 VI. COMMUNITY FORUM.
23 Mayor Cavanaugh invited any residents in the audience to speak to the Council on items that are
24 not on the regular agenda. Hearing no response, Cavanaugh moved forward with the agenda.
.25 VII. CONSENT AGENDA.
26 Motion by Hodson to approve the Consent Agenda as presented. Said Consent Agenda consisted
27 of:
28 1. City Council Meeting Minutes of December 11,2000.
29 2. Licenses and Permits: and
30 3. Claims.
31 Motion carried unanimously.
032 VIII. PUBLIC HEARINGS.
33 None.
City Council Regular Meeting Minutes
• • December 20, 2000
Page 2
1 IX. GENERAL POLICY BUSINESS OF THE COUNCIL.
2 A Appoint Planning Commissioners for 2001.
3 Mayor Cavanaugh reviewed for the audience that interviews for the three open Planning
4 Commission seats had taken place earlier in the evening. At this time,the Council intended to
5 vote on the top three candidates.
6
7 Motion by Hodson to appoint the following individuals to the Planning Commission:
8 Christopher Melsha
9 Brian Steeves
10 Lorin Hatch
11 Motion carried unanimously.
12 B. Appoint Parks Commissioners for 2001.
13 Mayor Cavanaugh stated that interviews for the three Parks Commissioner seats were also
14 conducted earlier in the evening. At this time, the Council intended to vote on the top three
15 candidates.
• 16 'Motion by P PP Sparks to appoint the following individuals to the Parks Commission:
17 George Wagner
18 Colleen Hallada
19 Jan Jenson
20 Motion carried unanimously.
21 C. Resolution 00-095 re: Establish Citizen's Committee for Improving the City
22 Hall/Communijy Center.
23 Sparks reviewed for the Council and the audience that she was invited by six residents of the
24 community to discuss possible improvements to the community center. During the meeting,
25 many suggestions were made for ways to improve the appearance of the building. Sparks
26 directed the Council's attention to her memo of November 14, 2000 which outlined in further
27 detail the suggestions of the residents during the meeting. In short, however, it was noted that a
28 significant number of residents are disappointed with the building and its uses (the inside and the
29 outside). The main reason is the building does not appear to reflect the community's warmth and
30 energy. To accomplish improvements to the facility,the Council could establish a citizen's
31 committee to work with Staff towards achieving that goal.
is32 Motion by Sparks to adopt Resolution 00-095, a Resolution Establishing a Citizens Committee
33 for Improving the City Hall/Community Center, wherein the City Council of the City of St.
City Council Regular Meeting Minutes
• December 20, 2000
Page 3
1 Anthonyhereby authorizes establishment of_the Citizens Committee for Improving the City.
2. HaWCommunity Center.
3 Motion carried unanimously.
4 Various discussion ensued about organizing a task force to adopt some of the preliminary plans
5 and suggestions for the building. Sparks agreed to participate in the task force, and to work with
6 Staff to develop said task force.
7 Hodson suggested that some old photos-of the community could be retrieved from the archives
8 and placed around the Community Center for a sense of history.
9 Cavanaugh noted that there has been a long standing policy with the City to invite residents to
10 bring in old photos, but there has never been a committee or task force organized to carry out the
I1 project.
12 Hodson noted that it would be interesting to have a sense of history in the community center with
13 old photos of farmland and buildings within the community. ,Cavanaugh agreed and suggested
• 14 that this project could be included in the agenda for the task force.
15 X. REPORTS FROM COMMISSIONS AND STAFF.
16 None.
17 XI. REPORTS FROM CITY MANAGER AND COUNCILMEMBERS_
18 City Manager's report:
19 City Manager Michael Mornson reminded the Council of a previous handout regarding the
20 specific organizations that each Councilmember would be interested in being involved with for
21 the 2001 year.
22 _ Morrison noted the positions of Liaison for the Parks Commission and Planning Commission
23 were originally expected to be on a rotating basis. Ideally;he noted that the liaisons were
24 anticipated to attend a minimum of one meeting per quarter.
25 Thuesen, as the Parks Commission Liaison for 2000, noted that he attended most of the meetings
26 for the Parks Commission. He felt that the Parks Commission was searching for a representative
27 to attend most or all of the meetings to provide insight and input from a City Councilmember's
28 prospective.
• 29 Horst noted that, as Planning Commission Liaison,the original intent he believed was to create a
30 link between the Planning Commission and the City Council. Additionally,the Liaison position
31 was intended primarily to be a passive participant. The Commission appreciated occasional
City Council Regular Meeting Minutes
• December 20, 2000
Page 4
1 updates from the Council liaison, and he would encourage the new Council liaison to the
2 Planning Commission to continue to be a strong figure to provide a link between the:two
3 organizations.
4 Horst and Cavanaugh agreed that attendance at meetings on a quarterly basis was sufficient, but
5 also a reporting standard should be set for the Liaison to the Commissions.
6 Thuesen agreed that it was important that a rotation basis be continued to allow others to be
7 Liaisons to the Commissions.
8 Randy Hodson agreed to be the 2001 Parks Commission Liaison, with Amy Sparks being an
9 alternate.
10 Morrison pointed the Council's attention to a Prosecuting Attorney Agreement that was included
1 l in the agenda packets. Apparently, there is a substantial increase of fees requested by the
12 Attorney's office, and Morrison had asked City Finance Director Roger Larson to review the
13 impact on the City's budget for the increase of fees.
.1014 .Cavanaugh:agreed.that it was a substantial increase in fees and he.felt it was important to have
15 Roger Larson review the significance of the fees in more detail.
g g
16 Morrison further reported that the investment analysis will be started this week with Ehlers &
17 Associates and something would be forthcoming to the Council.
18 Regarding the Walgreens property, the Planning Commission has met and reviewed this issue,
19 and their decisions and recommendations will be forthcoming to the Council in January.
20 Morrison reported that City Staff held a meeting with the insurance company, Barbarosa
21 (contractors), City Manager, Public Works Director Jay Hartman,Todd Hubmer of WSB &
22 Associates, an attorney from Dorsey & Whitney, Mayor Cavanaugh, and the affected
. 23. homeowners. The result of the meeting was, in part,that Staff will present the facts to Dorsey &
24 Whitney, and ask the contractor to reconsider decision not to provide funds to the homeowners
25 that were affected by the claims.
26 Cavanaugh added that upon review of the problem in more detail,he was convinced that the
27 homeowners were not responsible for the flooding in their homes. The apparent cost of the
28 damage was estimated to be at $35,000. Cavanaugh felt that this issue was moving forward and
29 a satisfactory result would be forthcoming.
• 30 Sparks reported that the sound was a problem for some residents at the last council meeting.
31 Morrison responded that the problem was identified and corrected.
City Council Regular Meeting Minutes
• December 20, 2000
Page 5
1 Thuesen reported that he attended a recent School Board meeting, and that Senator Marty and
2 Representative McQuire were.also at the meeting. Unfunded mandates from the state, capital
3 improvement issues versus available fund were topics of discussion.' Thueseft felt the Council
4 needs to remember that the City is a small enough community that there are issues that the City
5 is involved with that would or could impact the school board, and vice versa. He recommended
6 that the Councilmembers attend a school board meeting if possible to obtain information and
7 provide input.
8 Thuesen also reported that he took a field trip to the Wiseman Museum with his daughter. He
9 met a recent graduate from Bethel College who has a studio art degree, but she talked about her
10 art background and how she has been involved with Bethel College regarding painting murals.
11 She will soon be painting murals in the Dominican Republic. Thuesen contacted a person at the
12 St. Anthony Shopping Center about donation of a wall to have a mural painted. He suggested
13 that the public could be invited to provide input, and at this point, was looking for some further
14 direction from the Council.
15 Hodson reported that he saw Santa Claus earlier in the'evening, and that Mr. Claus has been
16 reported to be in the Village.
017 Horst did not have a report.
18 Cavanaugh noted that the City recently held the employee lunch and members of the Planning
19 and Parks Commission were present.
20
21 Additionally, Cavanaugh wished to remind the Village that there are members of the City Staff,
22 in particular the Fire and Police Departments, that will work on New Year's Eve to ensure that
23' the City is safe and protected.
24 On behalf of the City Council, Cavanaugh wished everyone a Merry Christmas and Happy.New
25 Year.
26 XII. INFORMATION AND ANNOUNCEMENTS
27 None.
28 XIII. ADJOURNMENT.
29 Motion by Hodson to adjourn the meeting at 8:40 p.m.
30 Motion carried unanimously.
31 Respectfully submitted,
City Council Regular Meeting Minutes
December 20, 2000
• Page 6
1 Sue Selseth
2 Timesaver Off Site Secretarial, Inc. .
3 .,
4 Mayor
5 ATTEST:
6 City Clerk
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