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HomeMy WebLinkAboutCC AGENDA 02191994 Meeting Sheet IIII III VIII VIII VIII VIII VIII IIII IIII 101135 Box: 19 Folder: CC MINUTES AND AGENDAS 1994 Document: CC MINUTES 03011994 CITY OF ST. ANTHONTY SPECIAL COUNCIL MEETING FEBRUARY 19, 1994 9:30 a.m. I. CALL TO ORDER • II. ROLL CALL. III. GOAL SETTING WEEKEND. IV. PROCEDURE FOR HIRING CITY MANAGER. A. Hire a recruiter,(?) V. OPEN HOUSE. The Open House is scheduled for Thursday, March 3rd in Room 9 from 2:00 P.M. to 5:00 P.M.. We will have cake and coffee. VI. APPOINT INTERIM CITY MANAGER. • CITY OF ST. ANTHONY CITY COUNCIL SPECIAL MEETING MINUTES February 19, 1994 1. CALL TO ORDER. The meeting was called to order by Mayor Ranallo at 9:35 A.M.. II. ROLL CALL. Councilmembers present: Ranallo, Enrooth, Fleming, and Wagner. Councilmember absent: Marks. Also present: City Manager Thomas Burt. Mayor Ranallo expressed his concern that all the Councilmembers were not present. He stressed the importance of all five members being present due to the important decisions which will need to be made within the next few months; i.e., hiring a new City Manager, disposition of the Parkview building, Apache Plaza redevelopment and so forth. • Councilmember Fleming inquired if a new citizens committee she has been working on could be added to the agenda. After some discussion, Councilmember Fleming indicated the group will give a presentation at the next Council meeting. Motion by Wagner, seconded by Enrooth to approve the agenda for the special Council meeting of February 19, 1994. Motion carried unanimously, III. GOAL SETTING WEEKEND. Cancellation of the scheduled goal setting weekend was considered due to the resignation of City Manager Burt. The Council was informed that the cancellation fee would be $500 and that the goal setting session could be delayed three months. It would cost $600 to cancel the facilitator. Mr. Burt mentioned that this figure could possibly be negotiated down. The toal cost to cancel would be $1 ,100. The weekend bill is $3,200. The Liquor Manager had suggested as a promotion to give away a weekend at the Radisson, if the goal setting weekend is cancelled. • Councilmember Wagner is in favor of having the weekend as planned, basing this on the fact that they could establish this year's goals for the new City Manager at that time. • City Council Meeting Minutes February 19, 1994 Page 2 Councilmember Enrooth, too, is in favor of not cancelling the goal setting weekend, stating that it is for the Council and staff, not just the City Manager. Mayor Ranallo added that upcoming decisions need to be made soon - not in three to six months when a new City Manager is on board. Councilmember Fleming felt the Council and staff do not need a different setting to make decisions and she questioned the need for a "social" evening. Motion by Wagner, seconded by Ranallo to hold the goal setting session this upcoming weekend, February 25 and 26, and that the format change be conveyed to the facilitator. Motion carried unanimously. • Further discussion ensued relative to the format changes. As for the survey sent by the facilitator to the Council and staff, Councilmember Enrooth said he would answer the questions differently now than he did when he returned the survey to the facilitator as circumstances have changed. Councilmembers agreed that the first two hours will be spent on responses to the survey. The Council requested Mr. Burt to present objective, constructive criticism to begin the third hour, similar to a State of the City. Goals discussed at this time will concern the next six months to a year. After lunch, discussions will focus on the rest of 1994 and possibly 1995. Mr. Burt offered that an interim plan is necessary. One major reason is that the three union contracts have not been settled. Mayor Ranallo felt it would be difficult for a new City Manager to have to negotiate union contracts as one of his or her first duties and requested Mr. Burt to try to settle the contracts before he leaves. IV. PROCEDURE FOR HIRING CITY MANAGER. The pros and cons of hiring an agency was discussed at length. The Mayor had contacted the Brimeyer Agency and was informed of the following: 1 . The full process done by Brimeyer would cost $18,000. • 2. Per hour charge is $150. Brimeyer prefers not to work on an hourly rate. • City Council Meeting Minutes February 19, 1994 Page 3 - 3. Brimeyer can do part of the process, i.e., assist the Council in establishing a profile for a City Manager, search on a national or state basis or use his own list, narrow candidate list, present 5 - 10 candidates for interview by the Council and arrange the interviews. This would cost between $6,000 - $10,000. 4. A City Manager can be on board within 3 months. If an agency is not used: 1 . The process would take about 6 months, at the least 4 to 5 months. 2. The entire Council would need to be present at each meeting, and there would be several, while narrowing applicant list. 3. The City will save about $20,000 for the first three months without a Manager and Assistant. (The Council agreed that an Assistant would not be hired before a new City Manager is hired.) Mr. Burt informed the Council that both Judy Monson and Pat Holmberg from the • office staff will be on vacation during the first three weeks of March. It was suggested that temporary help could be hired for the week they will both be gone. Motion by Ranallo to request Mr. Brimeyer to make a presentation to the City Council at their February 22nd meeting. Councilmember Wagner seconded, noting the advantage of the Council not doing the screening themselves, thus eliminating possible repercussions. In addition, he indicated he preferred the modified plan. Councilmember Enrooth agreed to the modified plan. Mayor Ranallo could see the advantages and disadvantages of both procedures, but leaned toward hiring the Brimeyer Agency. Councilmember Fleming indicated she would be willing to devote whatever time was needed for the Council to do the process themselves, but would like a presentation by Mr. Brimeyer. Motion carried unanimously. • • City Council Special Meeting Minutes February 19, 1994 Page 4 V. OPEN HOUSE. Invitations had been sent for the Open House for the City Manager. The Council changed the hours on the invitation which had been from 2 to 5 P.M. to from 3 to 6 P.M., commenting that most people work during the day and it would be difficult, if not impossible, for them to attend the Open House by 5 P.M.. A corrected invitation will be sent, posted, and published. VI. APPOINT INTERIM CITY MANAGER. Motion by Fleming, seconded by Enrooth to appoint Public Works Director Larry Hamer as Interim City Manager during the hiring process of a new City Manager. Motion carried unanimously. It was noted that Mr. Hamer had held this position in the past and had done a very • good job. Compensation for Mr. Hamer was not determined, however, Mayor Ranallo suggested Mr. Hamer keep track of his extra hours. VII. AGENDA TOPICS FOR SCHOOL BOARD/COUNCIL MEETING, The Council needs a decision from the School Board regarding the Parkview building before they can move forward with this issue. Councilmember Enrooth commented that the Council has been meeting with the School Board for the past year or two on this matter and a final decision is in order. Mayor Ranallo pointed out some of the obvious problems with the present City Hall/Community Center. Different options for a government building were discussed such as building a smaller, no frills building and finishing it in future years. Councilmember Enrooth indicated he would not be in favor of trying to make this building work. Both Ranallo and Wagner concurred. It is likely that funding for the building would be from the H.R.A., thus assuring that City residents would not see an increase in City taxes. When asked how much it would cost the City if parks and recreation were under its jurisdiction, Mr. Burt estimated $700,000 a year. He also told the • Council that it takes $70,000 a year to operate the present building and that the School District pays $40,000 a year in rent. City Council Special Meeting Minutes February 19, 1994 Page 5 It was decided that a Councilmember be assigned to work with Mr. Hamer, the architect, and City Finance Director Larson to come up with costs for this project. VIII. ADJOURNMENT. Motion by Enrooth, seconded by Wagner to adjourn at 11 :30 A.M.. Motion carried unanimously. Mayor ATTEST: City Clerk