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HomeMy WebLinkAboutCC MINUTES 06301986 Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII 101731 Box: 21 Folder: CC MINUTES AND AGENDAS 1986 Document: CC MINUTES 06301986 CITY OF ST. ANTHONY SPECIAL COUNCIL MEETING MINUTES June 30, 1986 The special Council meeting was called to order at 7:31 P.M. by Mayor Pro Tem Ranallo. Present for roll call : Marks, Ranallo, and Makowske. Absent: Enrooth (_arrived at 7:40 P.M. ) and Sundland. Also present: David Childs, City Manager; Ray Nelson, Liquor Manager; and Don Hickerson, Chief of Police. Steve Campbell of Short-Elliott-Hendrickson, Inc. , project engineers for the St. Anthony Boulevard Reconstruction Project indicated Bituminous Roadways is the low bidder for the project contract and he is recommending they be chose as well because of the good experience his firm has had with this contractor on other jobs. The engineer indicated he had talked to the contractors who had indicated they would be coordinating the St. Anthony equipment usage with a job they had in Columbia Heights. The contractor estimated it would take them two or three weeks to complete preparations for the St. Anthony project and from seven to eight weeks to complete the job. When the Mayor Pro Tem cautioned the engineer that the City could not stand to have another project which was delayed to the extent the County Road D project had been, Mr. Campbell said a "calendar date" rather than "working date" • completion would be required of these contractors with the project to be required to be substantially completed "before September 15, 1986 and completely finished by October 1 , 1986, when a $500 daily penalty would be imposed. " The project engineer indicated the preconstruction conference of contractors, engineer, and representatives of the City and utility companies who might be involved would be held the latter part of the next week and it was there that the City Manager and Public Works Director could emphasize the Council 's concerns about delays or aggravation of abutting property owners with lack of access to their properties similar to what residents on County Road D had experienced. Mr. Campbell indicated he perceived the contracts Short-Elliott-Hendrickson, Inc. wrote with their contractors demanded tighter project management than the County's. Mr. Childs pointed out that there would be no major grade changes connected with this project and he said he understood there were probably already lawsuits pending on the County project. The Manager also drew the Council 's attention to the fact that the contractor's bid had come in about $43,000 less than the engineer's estimate of $315,000. Councilmember Enrooth arrived at 7:40 P.M. and participated in most of the discussion which preceded the following action: Motion by Councilmember Marks and seconded by Councilmember Makowske to accept the bid of $271 ,552 from Bituminous Roads for the St. Anthony Boulevard Recon- struction Project under the terms proposed by the project engineer, • Motion carried unanimously. f dft -2- The Manager announced the "good news" that the C. G. Rein Company had acceded to staff's insistence that the City's lease for the former LaBelle space would include the provision for the City canceling.the lease without a penalty if the state legislature would make changes in the existing law which would allow a grocery or drug store in the same .shopping center to sell strong beer or wine and precluded the City's right to issue permits for such sales. He also said the lease addition gave the City the right to withdraw from the lease if the Country Store next door closed, even though another grocery store should replace them next to the liquor store. Mr. Childs indicated the City Attorney had reviewed the new lease, was very happy with the changes and recommended Council approval after all changes had been initialed. Mr. Nelson told Councilmember Enrooth he had not heard any rumors about the possibility of a liquor store replacing a store on the Minneapolis side of Stinson near the City's new operation but had heard the owner of the store on the corner of 37th Avenue N.E. and Old Highway 8 was considering such an operation in that area. Mr. Nelson concluded his report by saying he would be certain the existing air conditioning and heating equipment in the store was satisfactory before the lease would be signed. The Chair Pro Tem complimented the Liquor Manager on his success in accomplishing what had originally been perceived as an almost impossible endeavor. • Motion by Councilmember Enrooth and seconded by Chair Pro Tem Ranallo to approve the proposed lease with the C. G. Rein Company for approximately 9,100 square feet of space next to the Apache Country Store subject to the concurrence of the City Attorney with the final document. Motion carried unanimously. Mr. Childs indicated seven vendors had been invited to submit bids for a walk-in cooler for the new store and only two had responded with only one meeting the City's fixture specifications. Since those bids had been closed, the Manager said staff had ascertained two 5 hp rather than one 10 hp compressor was needed and each bidder had been given the opportunity of including that change in his firm's bid. National Store Fixtures had increased their bid by $900 while St. Cloud Restaurant Supply added $1,500 which left National Store Fixtures with the lowest bid of $44,200 at the same time they met the City's specification requirements. The manner in which the staff had handled the reopening of the bids had met with the approval of the City Attorney, the Manager told the Mayor Pro Tem and he indicated they had been assisted by Lynn Griffiths who had helped to draw up the specifications and had reviewed them for the City. Motion by Councilmember Makowske and seconded by Councilmember Enrooth to accept the bid of $44,200 from National Store Fixtures for the walk-in cooler and accessories for the new Apache liquor store with the contract to be awarded only upon comple- tion of the signing of the lease for that space. Motion carried unanimousl-y.,. Mr. Childs told Mr.Nelson he would expect the contract to be awarded within a week which should not interfere with his planned opening September 1st. -3- The Council then reviewed the statistics the Police Chief had' provi-ded to support ' the recruitment of a new police officer' as an early replacement for Officer Puffer who plans to retire early next year. There was an indepth discussion of those figures -as welt/ as the difficulty of getting good qualified men or women to fill the slots left vacant by the impending retirement of Officer Puffer and the retirement of Officer Schwalbach a few days previously. The perceived ,advantages of rotating the four young officers for training in investigations was also explored and the -Chief gave the advantages he saw for having had two officers riding a .squad at 'the--same time. Chief Hickerson indicated that- he would need at least a month to recruit a new officer and three months to complete his or her traini-ng- before February lst, after which he said he perceived a full complement of staff would have been accomplished without much added expense. His own retirement plans after 30 years of service were -discussed with the Police Chief before the following: Motion by' Councilmember Marks and seconded by Councilmember Enrooth to proceed with the early replacement of Officer. Puffer as recommended by staff and to review the entire program again in January or -February of 1987. Motion carried unanimously. Motion by Councilmember Makowske and seconded by Councilmember Marks to adjourn the meeting at 8:30 P.M. Motion carried unanimously. Respectfully submitted, n Crowe, Secretary Ma or ATTEST: City Clerk