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HomeMy WebLinkAboutCC MINUTES 01131987 Meeting Sheet„- 1 101684: . BOX: 21 Folder:CC-MINUTES,ANDAGENDAS_1987 Document: CC MINUTES 01131987 r l _ • C:31 TY OF S T . ANTHONY.° • CO:UNC2 L 'M'=NUTSS JANUARY 1 3' 1 9 8 7 The meeting was opened at 7: 3.0 P.M. with the Pledge of Allegiance led by Mayor Sundland. Present for roll call: .'Marks,- Ranallo, Sundland, Enrooth, Makowske. Also present: . David Childs, City Manager. DECEMBER 9, 1986 COUNCIL MINUTES APPROVAL Motion by Makowske, seconded by Sundland to approve with the following changes: Page 2, para.. 6: Substitute "issues" for "issue" in line 2 . Page 3 , para. 5: Correct typo "connection" in line 7 . Page 11 , para. 10 : Correct typo "has" in line 1. Page 15 , para. 9: Insert "if placed" between "drivers" and "in the" in line 3 . • Motion carried unanimously. LICENSES Motion by Ranallo, seconded by Marks to grant the following licenses as listed in the January 13 , 1987 Council agenda: Heating Burner _Service & Combustion Controls, Inc. Burrows Refrigeration Unique Indoor Comfort Vollhaver Heating Company Advanced Energy Systems Motor Vehicle Starting Sroga' s Towing Service Contractors Karkela Construction Seasons Four Remodeling Services, Inc. Nininski Construction, Inc. Motion carried unanimously. Motion by Ranallo, seconded by Enrooth to grant a cigarette license to Dick' s Amoco Station and to ask staff to do the requested research • related to the age at which Minnesota law allows the purchase of cigarettes before the. next license is granted for an unmonitored cigarette machine. Motion carried unanimously. 1 • -2- . CLAIMS Motion by Marks, seconded by Makowske to approve payment of all the verified claims for City accounts payable listed for November 30 and December 31 ( 2 ) and for liquor accounts payable listed for November 20 and December 19 and 31, 1986 in the January 13 , 1987 Council agenda packet. Motion carried unanimously. Motion by Ranallo, seconded by Makowske to approve payment of $1 ,825.0.0 to the Edward J. Hance law firm for services rendered from November 6 through December 3 , 1986 in connection with St. Anthony prosecutions December 3rd. Motion. carried unanimously. Motion by Marks, seconded by Makowske to approve _ payments of $1,557 . 52 and $866 . 59 to the Dorsey & Whitney law firm for legal services rendered during October and November, 1986. Motion carried unanimously. Motion by Makowske, seconded by Marks to approve payment of $124. 98 to • Short-Elliott-Hendrickson, Inc. for engineering services rendered in .connection with the reconstruction of St. Anthony Boulevard. Motion carried unanimously. Motion by Enrooth, seconded by Marks to approve payment of $1,485.00 to the Briggs and Morgan law firm for legal services rendered in November, 1986 in conjunction with the City' s law suit against the U.S. Army et al related to St. Anthony' s water contamination problems. Motion carried unanimously. Motion by Ranallo, seconded by Marks to approve payment of $25 ,108. 11 to the Metropolitan Waste Control Commission for sewer" services during December, 1986 . : Motion carried unanimously. Motion by Marks, seconded by Makowske to approve ,payment of $925.00 to Braun Engineering Testing, Inc. for soil investigation in conjunction with the preliminary studies for possible reconstruction of St. Anthony Boulevard between Ridgeway Road and the railroad bridge south of Highway 88. Motion carried unanimously. • 1 -3- Motion _;-Motion by Marks, seconded by Ranallo to approve payment of $556.00 in annual membership dues to the National League of Cities. Motion carried unanimously. Motion by Ranallo, seconded by Makowske to approve payment of $1,698.00 in annual membership dues to the Association of Metropolitan Municipalities to which Councilmembers Ranallo and Marks will continue to serve as the Council' s voting delegates in 1987 . Motion carried unanimously. Motion by Marks, seconded by Enrooth to approve payment of $5,752.12 to Bruce A. Liesch Associates as the City' s share of consulting costs incurred in December in conjunction with the establishment of expert testimony related to identification of the plume of contamination between New Brighton and St. Anthony. Motion carried unanimously. REPORTS COUNCIL REPORTS • Mayor Reports Awards to the City Mayor Sundland displayed the plaque which had been presented to him and to Councilmember Marks when they attended the grand opening ceremonies for the Chandler Place retirement apartments in December. The inscription expressed the project owners' appreciation of the role St. Anthony had played "in making the Chandler Place Retirement Center dream a reality, and in the years ahead, enabling many people to continue living an increasingly joyful and active life. " The Mayor then circulated the Certificate of Appreciation he and Councilmember Ranallo had received December 19th from the Hennepin County Board of Commissioners. The certificate acknowledged the City' s "initiative in implementing the local recycling program and moving towards the County' s recycling goals. " Year End Greetings Exchanged Mayor Sundland concluded his report by extending his and his wife' s, Ardelle, wishes for a Happy New Year to all those present. The other Councilmembers responded in kind. • -4- • DEPARTMENT REPORTS The following were ordered filed after brief discussions: The report from the Edward J. Hance law firm on matters conducted at the Hennepin County District Court, December 3 and 17 , 1986; November Financial Summary; November and December Fire Department Reports. Liquor Manager' s Achievements to be Recognized Councilmember Marks reported learning that Ray Nelson was to be written up in the newsletter of the State Association of Liquor Stores sometime soon. The figures indicating the success of the new liquor warehouse were discussed briefly with Mr. Childs before the December Liquor Operations Summary was ordered filed. Public Works Director Estimates It Would Cost About $11,000 to Remodel City Hall There was general agreement that this might be the best time for the Public Works Department to work on the remodeling project Mr. Hamer had • given cost estimates for in his December 18th memorandum. Mr. Childs indicated the Public Works Director planned to attend the January 27th Council meeting to report further on the lift station and would give more specific details about this project at the same time. Councilmember Makowske expressed her concern that the City not spend too much money until the Council knew more about what they want to do with the City offices. It was pointed out that $6,690.00 represented the cost of a new air conditioning unit which could be easily reinstalled in a new location if the offices were moved from Parkview. The Councilmember agreed with Councilmember Marks that more privacy should be provided the Finance Director. However, she said she considered it imperative not to lose the existing sense of openness by having the front office staff who deal directly with the public become too isolated from the community if only windows open to the front of the office. Mr. Childs agreed that the balance between privacy and public accessibility should be retained with the renovation. CITY MANAGER REPORTS During the consideration of the January 6th Staff Meeting Notes, the City Manager explained that the course Fire Chief Entner had reported Bill Myers had taken would enable the firefighter to undertake a more comprehensive program of fire prevention education for the schools and • residents of places like the Kenzington and Chandler Place as well as over Cable T.V. . -5- The Councilmembers indicated they were impressed with the high rate of recovery for City victims using the pacemaker/defibrillator Heart-Aid machine. The Mayor commented that the statistics the Fire Chief had provided certainly bore out the conclusion that this equipment had been a good investment for the City and its residents. Pay Raise Accepted for Fire Department Reserves Mr. Childs had indicated in his December 30th memorandum that he would support a 2 year phase-in of the Reserves' request for a raise in compensation which would result in total increases of $2 ,300 on an annual basis. He said one of the reasons he was doing so had been the Reserves agreement that if the pension fund should ever become inadequate to cover the pension payouts, they will accept lesser pension amounts rather than to force a special tax levy to cover the deficit. The Manager had indicated in his memorandum that he considered this agreement provided an excellent safeguard for the City since we know of no other municipality that has such an agreement with its Reserves. There was general agreement with the Mayor' s statement that a raise was probably due since the last raise given had been in 1981 for pensions which had actually cost St. Anthony about $3,000 less in total payments . than had been estimated at that time. Mayor Sundland also noted that the Reserves' willingness to take the necessary courses had made them one of the most highly trained units. It was further agreed that it was inaccurate to refer to these firefighters as "volunteers" . Council Action Motion by Ranallo, seconded by Marks to accept the City Manager' s recommendations regarding a pay raise for the St. Anthony Fire Department Reserves. Motion carried unanimously. City Will Look Into the League of Minnesota Cities Investment Program Councilmember Ranallo gave some insight into the investment program outlined in the LMC Executive Director' s December 24th letter. He said the benefits the cities derived from participating in the League' s insurance pool had prompted the creation of a similar pool of short- term investment offerings which would be made available to League members. Not only would this program offer investment opportunities to the outstate cities who have fewer investment resources but, Councilmember Ranallo said, an element of competition would be added to the investment opportunities in the metropolitan area as well. • -6- Mr. Childs and the Finance Director were urged to attend one of the meetings to explain the new program which the League intends to schedule in the near future at various metropolitan sites. Councilmember Ranallo also suggested an amendment of the wording of Resolution 87-005 designating the official depository for City funds in 1987 which would allow City funds' which are not deposited in the official depository to be invested in institutions other than banks. The Council accepted -the change in wording when they approved the resolution later in the agenda. COUNCIL INDICATES CHOICE OF NAME FOR NEW NBA BASKETBALL TEAM Mr. Childs had distributed copies of the January 7th letter which sought the Council' s vote on a name for a Minnesota team if the NBA grants a franchise for such a team.in April, 1987. Council Action Motion by Ranallo, seconded by Enrooth to indicate. the Council prefers the name "Timberwolves" for' the new , NBA basketball team if such a franchise is granted. Voting on the motion: Aye: Ranallo, Enrooth, Sundland, Marks Nay: Makowske Motion carried. City Seeking Applicants for Committee Positions Mr. Childs advised -that he had reported two openings on the Chemical Abuse Awareness Advisory Committee and another on the Eastside Hennepin County Community Service Council in the "Newsletter" which was scheduled to go out with the water bills that week. He wanted the Council and Bulletin and Northeaster newswriters - to also be aware of the openings. His suggestion that he contact the unsuccessful candidates for membership on the Planning Commission met with Council approval. Reduction of Liquor Funds Transfer Approved Mr. Childs had distributed copies of his January 12th memorandum recommending $250,000 rather than the $300,000 projected in the 1986 budget be transferred from the Liquor Fund to the General Fund. As his memorandum had advised, the City Manager reiterated that no more was needed to balance the General Fund and by retaining $50,000 for operating funds in the Liquor Fund a more realistic balance between revenues and fund transfers would be maintained. Councilmember Ranallo agreed that there was no need to deplete the • Liquor Fund just when there are more operating costs connected to new liquor operations that the $50,000 could be invested until needed. Council Action Motion by Ranallo, seconded by Marks to adopt the resolution authorizing $50,000 less than had been budgeted in 1986 be transferred from the Liquor Fund to the General Fund. RESOLUTION 87-007 A RESOLUTION AUTHORIZING A REDUCTION FOR THE 1986 BUDGET TRANSFER FROM THE LIQUOR FUND TO THE GENERAL FUND Motion carried unanimously. Mr. Childs advised the Council members that he needed to confer with them on a legal matter after the meeting was adjourned. Work Session With Police Chief Scheduled for January 19th The above to get Council direction related to the retirement of Officer Puffer was scheduled to be held at 6: 30 P.M. the following Monday. NEW BUSINESS . Lake Animal Care, Inc Selected for City' s Animal Control in 1987 Police Chief Hickerson had compared bids from two animal control vendors in his December 16th memorandum and gave -the reasons he had perceived for awarding the contract to the above. Mr. Childs indicated the City' s costs the past few years seemed to warrant the use of a vendor who did not charge a monthly maintenance fee. He also advised the City Attorney had some changes he wanted to make in the wording of the contract. Council Action Motion by Ranallo, seconded by Marks to authorize the signing of the proposed contract with Lake Animal Care, Inc. after the City Attorney has made the changes in the wording he considers necessary. Motion carried unanimously. Council Authorizes the Purchase of a New Squad Car Police Chief Hickerson had described in his December 22nd memorandum the vehicle he was recommending be outfitted for a squad car for his department. He had also pointed out that the low bid submitted by Hawkins Polar Chevrolet through Hennepin County was less than the City had budgeted for that purchase. Mr. Childs told Councilmember Enrooth • it would take at least 120 days to get the vehicle but he was certain -8- the police departments in the purchasing consortium would be very vigilant about not having the delay experienced-with Viking Chevrolet repeated. Council Action Motion by Enrooth, seconded by Marks to authorize the Police Department to purchase the 1987 'Chevrolet Caprice they were requesting for a squad car through Hennepin County for $11,483. Motion carried unanimously, . Ranallo Redesignated Mayor Pro Tem .for 1987 Motion by Marks, seconded by- Enrooth to adopt the resolution which designates Clarence Ranallo to again serve as Mayor Pro Tem. RESOLUTION 87-001 A RESOLUTION DESIGNATING MAYOR PRO TEM FOR CALENDAR YEAR 1987 Voting on the motion: Aye: Sundland, Marks, Enrooth, Makowske. Abstention: Ranallo. Motion carried. • Signatures for City Deposits Designated Motion by Marks, seconded by Ranallo to adopt Resolution 87-002. RESOLUTION 87-002 A RESOLUTION APPROVING THE SIGNATURE OF THE MAYOR, FINANCE DIRECTOR, AND THE CITY MANAGER ON ALL DRAFTS DRAWN AGAINST DEPOSITS OF THE CITY OF ST. ANTHONY, MINNESOTA Motion carried unanimously. Bulletin Redesignated as City' s Legal Newspaper for 1987 Councilmember Ranallo said he had concluded from the number of resident complaints he received that the City wasn't getting adequate news coverage on the type of matters, like new store openings, they wanted to know about. He said many of the homes in his area receive the Bulletin too late on many occasions for them to react to City actions. As a better means of communicating with the residents, the Councilmember said he would be interested in finding out just what it would cost to mail the "Newsletter" out on a monthly rather than a quarterly basis. • Councilmember Enrooth agreed this might be one way of informing the residents about happenings which the newspapers might not consider to -9- be newsworthy. Councilmember Makowske said she considered the newsletter Falcon Heights mails to its residents an excellent example of good communication, informing the citizenry just what to -expect when a new road project is started, etc. She perceived that sort of com- munication to be very important to keep the residents and business people working together to overcome the difficulties inherent in such a project. It was agreed that the responsibility for getting out , a monthly "Newsletter" would have to be shared by all the Councilmembers and,, not just left to staff. it was also agreed that the discussion had nothing to do with Council , designating a newspaper to carry St. Anthony' s official .notices. Council Action Motion by Marks, seconded by Enrooth ' to approve the resolution which designates the Bulletin as the ,City legal newspaper. RESOLUTION 87-003 A RESOLUTION DESIGNATING LEGAL NEWSPAPER FOR THE CALENDAR YEAR 1987 Motion carried unanimously. • Cut-Off Date Established for Public Improvements Motion by Marks, seconded by Makowske to adopt Resolution 87-004. RESOLUTION 87-004 A RESOLUTION ESTABLISHING MARCH 15, 1987 AS CUT-OFF DATE FOR RECEIVING PETITIONS FOR PUBLIC IMPROVEMENTS Motion carried unanimously. St. Anthony National Bank Redesignated as 'Official Depository for City Funds The wording of the resolution making the above designation was amended to indicate the City could use other financial institutions than just banks to invest in U.S. Treasury Bills 'and Notes , C.D. ' s, etc. for the highest interest it can earn. Council Action Motion .by Marks, seconded by Enrooth to adopt Resolution 87-005, as amended. • _10- RESOLUTION 87-005 A RESOLUTION DESIGNATING THE OFFICIAL DEPOSITORY FOR CITY FUNDS Motion carried unanimously. Resolution 87-006 Deferred Action on the resolution approving the agreement with the Minnesota Department of Transportation was deferred to the next Council meeting for further review by the City Attorney. Three Planning Commissioners Appointed The Council had interviewed eight candidates to serve on the Planning Commission, January 5th, and took the following action to fill Commissioner Bowerman'.s unexpired one year term and the two three year .terms which had expired in 1986. - Commissioner Jones had not sought reappointment to one, of these positions and Commissioner Hansen was reappointed to the other. Council Action Motion by Ranallo, seconded by Enrooth to appoint the following residents to serve on the St. Anthony Planning Commission: Ron Hansen, 2704-32nd Avenue N.E. 3 year term Steve London, 2828 Coolidge St. N.E. 1 year term John Wingard, 2509 W. Armour Terrace 3 year term Motion carried unanimously. Bids Accepted for Well #4 Motor Replacement Before acting on Mr. Hamer' s January 7th recommendation related to the above, Mayor Sundland reported overhearing the Public Works Director seeking quotes for the. project' s electrical components. The Mayor said he believed Mr. Hamer should be complimented for not being satisfied with only one bid to provide that service. Mr. Childs indicated the bids for the electrical would be submitted for Council approval when they have been' received,, but it appears now that the complete project would not exceed the budgeted amount of $23 ,000. Council Action Motion by Ranallo, ' seconded by Marks to accept the low bid of $12 ,800 . 00 from the Layne Minnesota Company for the replacement of the • motor in Well #4. a , Motion carried unanimously. UNFINISHED BUSINESS Optical Scan Voting Machines Approved for St. Anthony Carol Johnson, Finance Director, had addressed the questions Councilmembers had raised about the above equipment in her January 13th memorandum. As she had advised for the December 9th Council meeting, Mr. Childs reiterated that the machines would cost approximately $4 ,800 apiece and should result in a savings for the City in terms of space savings, installation and take down time, time it takes to vote, and personnel to handle the voting. He also pointed out the expense the City would incur every time one of the existing machines breaks down and a repair man has to be summoned from New York to make the repairs. Councilmember Marks agreed, saying just as is true of any antiquated equipment today, replacement parts would probably soon be hard to find. Council Action Motion by Marks, seconded by Enrooth to enter into a joint purchase agreement with Hennepin County for four Optic Scan Voting Machines; 28 voting booths; and four Duplicate Prom Pacs, for the City, with the $25, 196 . 00 cost to be budgeted for 1988 at the time of delivery. Motion carried unanimously. ADJOURNMENT Motion by Marks, seconded by Makowske to adjourn the meeting at 9: 00 P.M. for a discussion of a legal matter on which the City Manager sought Council direction. Motion carried unanimously. Respectfully submitted, Helen Crowe, Secretary Mayo r ATTEST: City Clerk :cjk s