HomeMy WebLinkAboutCC MINUTES 12221987 Meeting Sheet
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101631
Box: 21
Folder: CC MINUTES AND AGENDAS 1987
Document: CC MINUTES 12221987
C=TY OF S T . ANTHONY
• C OUN C 2 L M 2 NUT E S
DECEMBER 22 , 1 9 8 "7
1 The meeting was opened at 5 : 00 P.M. with the Pledge of Allegiance led
2 by Mayor Sundland.
3 Present for roll call: Marks, Ranallo, Sundland, Makowske (arrived
4 at 5 : 01 P.M. ) Enrooth (arrived at 5 : 13 P.M. ) .
5 DECEMBER 8 , 1987 COUNCIL MINUTES
6 Motion by Marks, seconded by Ranallo to approve as submitted.
7 Motion carried unanimously.
8 Councilmember Makowske arrived after the above vote had been taken and
9 later in the meeting suggested the following changes in the minutes to
10 reflect the fact that the Mayor had never actually voted one way or
11 another on the pull tabs issue and also felt "the rest of you voted as
12 you thought the community would want you to vote. "
13 Page 18 , line 26: Strike "three" and make "other" plural.
1014 Mayor Sundland indicated he perceived his comments in lines 35 through
15 37 had clearly indicated his intent in- the matter.
16 LICENSES/PERMITS/PETITIONS
17 Motion by Ranallo, seconded by Makowske to grant heating licenses to
18 the following as listed in the December 22nd Council agenda packet:
19 Preferred Mechanical Services, Inc. , Minneapolis
20 Midland Heating and Air Conditioning, Richfield
21 Bowler Company, Minneapolis
22 Motion carried unanimously.
23 CLAIMS
24 TABLED FULLERTON BILL PAID
25 Before a vote on the claims listed in the agenda packet was taken, Mr.
26 Childs reported on the construction progress on the Stonehouse liquor
27 warehouse addition for which payment to the Fullerton Lumber Company
28 had been tabled December 8th. He reported that:
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1 *the external wall as well as heating, cooling and ventilation
• 2 systems are all installed;
3 *the frame for the rear doors is in but the new doors have not
4 been installed because some of the interior fixtures have to be
5 brought in first;
6 *the ceilings and bar joists have all been painted but the sheet-
7 rock walls have to be taped and painted after the lighting
8 fixtures have been installed;
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10 *the floor tile will then be laid;
11 *most of the work remaining to be done is waiting for the new
12 door which has been ordered and is included on the December 6th
13 Change Order to be considered later .in the agenda.
14 In relation to whether or not the City'snegotiating position would be
15 improved by withholding payment on the contract, Mr. Childs indicated
16 the payment due that evening only covered work the contractor had
17 completed by December 4th and the work remaining to be done would be
18 much less than the $67 , 567 still due on the contract. He indicated he
19 perceived that fact made the possibility of the contractor walking
20 away from the job very remote and the City Manager pointed out that
21 the bond would provide further protection from that ever happening.
')2 Mr. Childs reiterated that , although the City' s expectations had been
03 raised by the contractor ' s promise to get the work completed in
24 October , as a practical matter , Fullerton - had only been legally
25 required to be done by December 1st , which would have been too late
26 for the City to make the transfer and to open before the holiday sales
")7 period. Councilmember Ranailo agreed that , since the warehouse was
28 not operating in the new space by December 1st, there was little
29 chance of the City collecting loss of business damages before January
30 1st because it would have taken at least 30 days for the City to get
31 the store operational. However, he said he now perceived the City
32 should have every right to make the contractors pay the rent which
33 would be due from January 1st on at the present location. The
34 general consensus was that the Council would deny any further exten-
35 sions of the contract when the Change Order was brought up again later
36 in the agenda.
37 Council Action
38 Motion by Marks, seconded by Ranallo to approve payment of the
39 following claims as listed in the December 22nd Council agenda packet:
40 *all November 30th City accounts payable and November 30th and
41 December 15th Liquor accounts payable;
42 *$61 , 078 . 00 to the Fullerton Lumber Company for construction
43 services on the Stonehouse liquor warehouse addition;
is 2
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• 1 *$3 ,060 . 00 to Decision Resources Ltd. as the first payment due
2 prior to the residential survey and written analysis of 400
3 randomly selected households related to quality of life issues
4 in St. Anthony;
5 *$3 , 319. 11 to Briggs and Morgan for legal services connected to
6 the City' s lawsuit against the U.S. Army et al relative to
7 St. Anthony' s water contamination problems.
8 Motion carried unanimously.
9 REPORTS
10 COUNCIL
11 Makowske Reports on Resolutions Passed During RCLLG December 16th
12 Meeting
13 The Councilmember reported she had voted on only 2 of the 3 issues
14 which had passed that evening because she had some real concerns about
15 re-establishing a Ramsey County Park Board which might turn out to be
16 similar to the Minneapolis Park Board.
17 Seasons Greetings Extended
08 Mayor Sundland extended his wife , Ardelle' s , and his own best wishes
19 for a Merry Christmas and a Happy New Year to the other Councilmem-
20 hers and staff.
21 Marks to Serve on Jury in January -
22 When Councilmember Marks indicated he had been notified to report for
23 the above duty on January 11th, Councilmember Ranallo told him not to
24 expect to be called for many cases because of his City official
25 background, especially his responsibilities as employer of the police
26 force.
27 Councilmember Enrooth arrived at 5 : 13 P.M.
28 DEPARTMENTS%COMMITTEES/COMMISSIONS
29 *the number of bench warrants were again noted before the Hance &
30 LeVahn report on the criminal cases in which the prosecutors had
31 represented the City at Hennepin County District Court on December
32 2nd was ordered filed.
33 *Councilmember Marks indicated he missed having a report on the number
34 of calls which had previously been included in the cover summary
35 sheet on Fire Department reports. However, he appreciated the
36 listing in the November report which told him just how much time
�7 had been spent for different types of calls, which showed only one
3
• 1 hour and forty-five minutes devoted to actual firefighting activities
2 while almost 15 hours were spent responding to medicals. Before
3 the report was ordered filed, Mr. Childs said he would bring their
4 preferences to the attention of the Fire Chief.
5 *the November Police Department report was also ordered filed follow-
6 ing a brief discussion of Councilmember Makowske' s Christmas tree
7 being stolen and recovered.
8 CITY MANAGER
9 December 15 , 1987 Staff Meeting Notes
10 *Mr. Childs reported Officer Bill Ferguson was in the hospital
11 with back problems which were not job related but nevertheless
12 would require a fill-in until he is able to return to duty.
13
14 *Fridley KC' s to Sponsor Police Appreciation Dinner
15 Councilmember Ranallo, who heads this organization, indicated
16 final approval had been given the event.
17 Marks Designated as St. Anthony' s AMM Legislative Contact Person
18 A copy of the December 16th letter from- Vern Peterson of the Associa-
19 tion of - Metropolitan Municipalities seeking the above person to
190 represent St. Anthony had been included in the agenda packet and the
21 Councilmember indicated he would be interested in serving.
22 Council Action
23 Motion by Makowske, seconded by Enrooth to designate Councilmember
24 Marks for the position.
25 Motion carried unanimously.
26 Change Order for Stonehouse Liquor Warehouse Project Approved Without
27 35 Day Extension
28 Before discussing the $2 , 460 . 00 change order to be considered that
29 evening, Mr. Childs pointed out that with the $2 ,756 . 00 in extras
30 approved in two previous change orders on the project, extras only
31 amounted to 1% of the project cost, which, even with the delays, was
32 minimal considering that average change orders on all projects run
33 around 50.
34 In reference to the three items before the Council that evening, the
35 City Manager explained:
36 *$650 . 00 for a wider fire door between the new and old off sale
37 facilities had been City requested;
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• 1 *the architect had agreed to reimburse the City for between $500
2 to $600 of the $970 . 00 it cost to add an exterior finish system
3 to the higher west parapet wall because it had been BWBR' s fail-
4 ure to let the contractor know the change was required before
5 his crews left which had resulted in a higher cost for that
6 project;
7 *the City had not been able to use all the old entrance door
8 control mats for the new front door and had to pay $849. 00
9 for three new ones , which should be enough for now at least,
10 although a few of the others may need replacement later.
11 Recalling the conversations earlier in the evening, Mr. Childs
12 recommended the Council deny the requested 35 day extension on the
13 job and instead, instruct him to see what he could negotiate in the
14 way of a trade-off in rent for the time the City has to remain in the
15 old location as a result of the contractor ' s failure to get the
16 project completed at least by January 1st. The City Manager
17 indicated he believed the major part of the contract increase could be
18 directly attributed to Fullerton' s failure and no one else' s.
19 Councilmember Enrooth agreed that the contractor should be asked to
20 pay the . rent on the old location past January 1st because he perceived
21 time was of the essence. now to get .the liquor operation moved during .
22 what has always been the slowest seasonal sales period after the
•23 holidays.
24 Council Action -
.25 motion by Ranallo, seconded by Marks to approve the $2 , 469. 00 Change
26 . Order on the Stonehouse liquor warehouse project, less the amount of
27 the error on the exterior wall finish system to be paid by the
28 architect but to deny the requested 35 day extension on the contract.
29 Motion carried unanimously.
30 Bids Lower Than Engineer Estimated on Kenzie Traffic Signal
31 As stated in the December 16th letter from the project engineer, Rieke
32 Carroll Muller Associates, Inc. , the low bid of four made on this
33 project came from Collins Electric for $67 , 567 . 00 , about $3 ,000 less
34 than the $70 ,000/$80 , 000 the engineers had estimated the job would
35 cost.
36 Mr. Childs indicated this would bring the total project cost up to
37 around $75 ,000 when engineering costs are included. He also indicated
38 he had consulted Mr. Soth regarding the contractor ' s typo error
39 indicating the bid security as $350 rather than $3 ,500 as provided in
40 the bid bond and the City attorney had advised that the 5% bid bond
41 would prevail.
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5
• 1 Councilmember Ranallo emphasized Collins Electric would be paying
2 prevailing wages on the job, since, as the City Manager had indicated,
3 they had been written into the contract.
4 Mayor Sundland said he knew Collins had a lot of street light
5 experience and pointed to the engineer' s assessment. of them "as a
6 reputable contractor doing acceptable work. "
7 Council Action
8 Motion by Marks, seconded by Sundland to award the contract for the
9 Kenzie Terrace traffic signals to the low bidder, Collins Electric
10 for $67 , 567 .00 .
11 Motion carried unanimously.
12 ADJOURNMENT
13 Motion by Marks, seconded by Enrooth to adjourn the meeting at 5 : 28
14 P.M.
15 Motion carried unanimously.
16. Respectfully submitted .
17. Helen Crowe , Secretary
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20 ATTEST:
21 City Clerk
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