HomeMy WebLinkAboutCC MINUTES 05251993 Meeting Sheet
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Box: 19
Folder: CC MINUTES AND AGENDAS 1993
Document: CC MINUTES 05251993
CITY OF ST. ANTHONY
3 REGULAR COUNCIL MEETING
4
5 MAY 25, 1993
6
7
8 1 . CALL TO ORDER
9
10 The meeting was called to order at 7 : 00 p.m. and the Pledge of
11 Allegiance was led by Mayor Ranallo.
12
13 2 . ROLL CALL
14
1.5 Council Present : Mayor Ranallo, Councilmembers Marks , Enrooth,
16 Fleming and Wagner
17
18 Staff Present : City Manager Burt , Management Assistant Urbia
19 and City Attorney Soth
20
21 3 . APPROVAL OF MAY 25, 1993 COUNCIL AGENDA
22
23 Motion by Marks , second by Enrooth to approve the agenda for
24 the May 25 , 1993 Council Meeting with no additions .
25
0 Motion carried unanimously
28
29 4 . APPROVAL OF MINUTES OF THE MAY 11 , 1993 COUNCIL MEETING
30
31 Motion by Marks , second by Wagner to approve the minutes of
32 the May 11 , 1993 Council Meeting as presented and there were
33 no corrections .
34
35 Motion carried unanimously
36
37 5 . LICENSES/PERMITS/PETITIONS
38
39 Motion by Enrooth, second by Marks to approve the license
40 applications submitted by the following businesses :
41
42 Contractors ' Licenses
43
44 Card Construction, St . Paul , Mn .
45 Belair Builders Inc . , New Brighton, Mn .
46 Chub' s Roofing, Coon Rapids , Mn .
47
48 Cictarette License
49
50 Snyder Brothers Drug, St . Anthony, Mn .
•
REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 2
4
5
6 Councilmember Marks noted that if there were no cigarette
7 license applications approved there would be no more
8 cigarettes .
9
10 The Mayor stated that the tobacco industry receives subsidies
11 from the federal government . He felt it may prove to be
12 counterproductive to deny licenses as the revenue generated by
13 them would go to some other entity .
14
15 Heating Licenses
16
17 Marsh Heating and Air Conditioning
18 Preferred Mechanical Services , Inc .
19 Twin City Furnace Company
20
21 Multiple Dwelling Licenses
22
23 Chandler Place 119 units
24 LakeHill Apartments 34 units
25 Highcrest Manor 69 units
Equinox Apartments 266 units
Diamond 8 Apartments 144 units
28 Plaza Apartments 46 units
29
30 Motion carried unanimously
31
32 6 . CLAIMS
33
34 Motion by Marks , second by Enrooth to approve the following
35 claims :
36
37
38 A. Maier Stewart & Associates
39
40 1 . The Council approved payment in the amount of $360 . 00
41 to Maier Stewart & Associates for engineering services
42 rendered March 28 , 1993 through April 24 , 1993 regarding
43 the 1993 street reconstruction plans and specifications
44 for direct expenses of the AUTOCAD.
45
46 2 . The Council approved payment in the amount of $474 . 96
47 to Maier Stewart & Associates for engineering services
48 rendered from March 28 , 1993 through April 24 , 1993
49 regarding project supervision for the 1993 improvements
50 construction .
•
REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 3
4
5
6 3 . The Council approved payment in the amount of
7 $2 , 200 . 00 to Maier Stewart & Associates for engineering
8 services rendered from March 28 , 1993 to April 24 , 1993
9 for testing by American Engineering Testing, Inc . for the
10 1993 street improvements soils report .
11
12 4 . The Council approved payment in the amount of $701 . 26
13 to Maier Stewart & Associates for engineering services
14 rendered from March 28 , 1993 through April 24 , 1993 for
15 the 37th Avenue Northeast plans and specifications .
16
17 B. Briggs & Morgan
18
19 The Council approved payment in the amount of $529 . 50 to
20 Briggs & Morgan for professional services rendered
21 representing the City on the permanent treatment system
22 issue.
23
24 City Manager Burt advised payment of this claim has been
25 held as there was a very high charge on an issue he felt
was not justified .
28 C . Verified Claims
29
30 The Council approved the four pages of verified claims as
31 submitted by the Finance Director.
32
33 7 . PUBLIC HEARINGS
34
35 A. Street Improvements
36
37 Motion by Marks , second by Enrooth to open the Public Hearing
38 at 7 : 05 p.m.
39
40 Motion carried unanimously
41
42
43 The notice of this Public Hearing was published in the May 12 ,
44 1993 issue of the Bulletin and notices were sent to all
45 affected property owners .
46
47 The project to be discussed at this Public Hearing is for
48 street reconstruction and replacement of water main and storm
49 sewer lines on 31st Avenue from Rankin Road to Old Highway #8
50 and Croft Drive from Rankin Road to 31st Avenue .
•
REGULAR COUNCIL MEETING
2 MAY 25 , 1993
3 PAGE 4
4
5
6 The project also includes a bituminous overlay improvement
7 over the existing pavement on Rankin Road from Old Highway #8
8 to 32nd Avenue and Croft Drive from 31st Avenue to 200 feet
9 along 32nd Avenue beyond the cul-de-sac .
10
11 Tom Madigan , engineering consultant from Maier Stewart &
12 Associates , used overhead graphs to review the projects and
13 associated costs . The first phase of the project was the
14 reconstruction phase on Rankin Road and Croft Drive .
15
16 Mr . Madigan ' s review included the actual reconstruction
17 process which dealt with removal of the existing surface and
18 the proposals for the curb and gutter. He advised there will
19 be no change in road width nor road grade . He did note there
20 had been some concern expressed by two residents regarding
21 their driveways . Mr. Madigan had advised these people special
22 consideration will be given to their situations . As this
23 project is to be done in "established" neighborhoods , there
24 will not have to be consideration for additional driveways nor
25 other activities which would change the street . All utitlity
�6 companies have been notified of the proposed projects . They
�j have been requested to do any work necessary on these streets
28 during the reconstruction so they will not have to be dug up
29 again .
30
31 The bids received for this project came in less than the
32 estimated costs shown in the feasibility study and those
33 presented at the neighborhood meetings .
34
35 The assessment policy being proposed for adoption by the City
36 Council for the reconstruction portion of the project is
37 thirty-five percent to .be paid by benefitted property owners
38 and sixty-five percent to be paid from City funds .
39
40 The typical lot size in the area of this project is 87 front
41 foot . The unit price being proposed is $27 . 78 per front foot
42 with a $300 charge for the water service to each parcel . The
43 repayment period is for fifteen years at an eight percent
44 annual interest rate.
45 '
46 Mr . Cochrane,. 3420 31st Avenue, requested information as to
47 how the decision to go ahead with the project is made. Mayor
48 Ranallo responded that this decision will be made after the
49 public hearing is closed.
50
•
REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 5
4
5 Mr . Madigan also explained the statutorial requirements which
6 must be met for a project to be an assessable project . He
7 advised that tonight there are two public hearings being held,
8 one for the project and one for the assessment .
9
10 Mr . Cochrane questioned the need for the project . He felt the
11 street condition was not bad enough to warrant replacement .
12 Mr . Madigan responded that some of the decision is based on
13 science and some is also subjective and based on judgement and
14 experience . It was also noted that the street surface has
15 bumps , cracks, holes and its driveability is affected. There
16 also appears to be consideable movement of the sewer pipes
17 beneath the street . This was detemined with televising the
18 pipes .
19
20 Joe Sevick , 3505 31st Avenue, inquired if his inground
21 sprinkler system will be affected with this reconstruction.
22 The sprinkler heads are directly adjacent to the curb. Mr .
23 Madigan advised there will be a on-site inspector for this
24 project and Mr . Sevick should make this person aware of the
25 sprinkler system. The contractor should be advised of any
�6 situations which may be affected by the project . Mr . Sevick
was also advised by staff he should deal directly with the
28 contractor regarding his intention to do some cement work on
29 his driveway.
30
31 Michael Bye, 3024 Croft Drive, noticed there was a
32 considerable drop in the reconstruction costs from the
33 estimated costs . He inquired if there was also a decrease in
34 the overlay costs . Mr . Madigan advised there was an error made
35 in the cost sheet for the overlay project . It was figured at
36 a 35/65 % split which was incorrect . It should have been a
37 50/50% split .
38
39 Mr . Bye also noted that an overlay could be done on his street
40 ten times for what the reconstruction is costing. He was
41 advised that ten layers of bituminous could not be applied to
42 the street as it would be so high it would not be drivable .
43
44 Councilmember Enrooth explained that a reconstruction project
45 does more than replace the surface of a street such as the
46 overlay. He noted the sewer and water services are also
47 replaced and the street is reconstructed whereby the subgrade
48 and base under the street is replaced. The sewer pipe on this
49 street has been viewed and it moves a great deal as the area
50 is not secure .
REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 6
4
5
6
7 The City Manager explained the Pavement Management Plan . Each
8 street in the City is looked at annually and this data is
9 entered into the computer . Cracks , condition of the surface,
10 general condition and other significant information is kept on
11 the computer in the Pavement Management Plan. This information
12 is useful when determining the capital improvement projects .
13
14 Councilmember Fleming referred to a letter received from
15 Michael Christenson , 3043 Croft Drive, who questioned the
16 legitimacy of assessing properties on Croft Drive only . He
17 suggested that this street is heavily used and is more an
18 access road than a residential road. Mr . Christenson requested
19 a traffic count be done on this street and the costs for this
20 improvement be borne by the City as a whole.
21
22 The City Manager advised that there are approximately 600 cars
23 using this street in a twenty-four hour period. This is the
24 typical usage of a residential street and the majority of its
25 use is by area residents . He noted it does not appear to be
used as a shortcut so this is not an issue. Regarding the
question of speeders , the City Manager advised that the
28 typical speeders live in the area.
29
30 Bob Stroncek , 3416 31st Avenue, questioned whether the
31 residents ' objections would have any effect with the Council .
32 The Mayor responded that for sixteen years as a
33 Councilmember/Mayor he has been receiving complaints about the
34 condition of the City' s streets from residents all over the
35 City.
36
37 Mr . Stroncek suggested this issue should be put on referendum
38 for the entire City to vote on. The City Attorney advised the
39 City Council is charged with making this type of decision .
40
41 Joe Sevick supports the reconstruction project and feels the
42 street is "shot" . He also noted he has not heard any viable
43 alternatives to this project except blacktop or concrete, both
44 of which are not acceptable .
45
46
47 Motion by Marks , second by Wagner to close the Public Hearing
48 at 8 : 20 p.m.
49
50 Motion carried unanimously
•
• 1 REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 7
4
5
6 Motion by Marks, second by Enrooth to open the Public Hearing
7 at 8 : 20 p.m.
8
9 Motion carried unanimously
10
11 The project to be discussed at this Public Hearing is a
12 bituminous overlay improvement over the existing pavement on
13 Rankin Road from Old Highway #8 to 32nd Avenue and Croft Drive
14 from 31st Avenue to 200 feet along 32nd Avenue beyond the cul-
15 de-sac .
16
17 Mr. Madigan reviewed the project area. The costs will be paid
18 on a fifty-fifty basis between the City and the benefited
19 property owners.
20
21 On Croft Drive the average lot has an eighty-seven front foot
22 and the assessment is proposed at $3.. 19 per assessable foot .
23 On the Rankin Road overlay project the average lot has a
24 sixty-two front footage and the assessment is proposed at
25 $4 . 16 per assessable foot .
26
0,7 There were no questions from residents in attendance .
28
29 Motion by Wagner, second by Enrooth to close the Public
30 Hearing at 8 :26 p.m.
31
32 Motion carried unanimously
33
34
35 Motion by Marks, second by Wagner to approve the two projects
36 as presented at the public hearings.
37
38 Councilmember Marks stated that the City Council is
39 responsible for making decisions regarding improvements . He
40 feels these decisions are made based on very reliable
41 information such as the data received from Braun Intertec and
42 from Maier Stewart and Associates. He agrees that the
43 improvements being proposed would give the property owner the
44 highest value for his/her money.
45
46 Councilmember Wagner agreed that the information received from
47 the professional engineers and consultants is very reliable
48 and supportive of the projects going forth.
49
50
•
61 REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 8
4
5
6 Councilmember Enrooth observed that it has been forty + years
7 since the streets have been put in and they need work . He
8 feels that the Council cannot abdicate its responsibility to
9 make an informed decision on these improvements . He also felt
10 there was an advantage being first for improvements as this
11 type of project will only become more expensive as time goes
12 on .
13
14 Mayor Ranallo noted it is important that the property owners
15 who have voiced their concerns and complaints to him regarding
16 the condition of the City ' s streets be responded to in a
17 proper fashion .
18
19 Motion carried unanimously
20
21
22 B. Assessments for 1993 Street and Utility Improvements
23 (Resolution No. 93-034 )
24
25 Motion by Wagner , second by Marks to open the Public Hearing
0 at 8 : 33 p.m.
28 Motion carried unanimously
29
30 The City Manager reviewed the assessment period for each
31 project and the annual interest rate.
32
33 Councilmember Fleming advised she would like to make the
34 property owners ' share of the assessment for the
35 reconstruction project more equitable and suggested that it be
36 changed from a thirty-five percent share to something lower .
37
38 The City Manager advised that the City ' s financial advisor,
39 Springsted, Inc . , recommended the percentage for property
40 owners go no lower than thirty-five percent . He reviewed the
41 reasons given by Bob Thistle of Springsted, Inc . There would
42 be considerable risk involved if this decrease were
. 43 implemented.
44
45 Dorothea Higgins , 3409 31st Avenue, felt the front footage
46 noted on her statement was incorrect . She inquired if she
47 would be charged what is stated on her invoice or would it
48 increase if it is determined that her property has more front
49 footage . She was advised her charge is what will be stated on
50 her invoice.
0
•1 REGULAR COUNCIL MEETING
2 MAY 25 , 1993
3 PAGE 9
4
5
6 Two letters were received from property owners and placed on
7 file. They were from Michael Christenson, 3043 Croft Drive and
8 Russell Nohrenberg, 3101 Croft Drive. Residents were advised
9 to avoid paying interest the assessment must be paid by the
10 end of the year .
11
12 Motion by Marks , second by Enrooth to close the Public Hearing
13 at 9 : 50 p .m.
14
15 Motion carried unanimously
16
17 The City Manager advised that the public hearing for the
18 overlay project will be held when the project is completed.
19 There was an error made in the notices sent to property owners
20 which stated the City would be paying 350 of the assessment .
21 The correct percentage is fifty percent . The corrected notice
22 will be sent by Maier Stewart and Associates .
23
24 Motion by Marks , second by Wagner to approve Resolution No.
25 93-034 being a resolution adopting and confirming assessments
1Wfor various public improvements .
28 The City Attorney advised that a property owner has thirty
29 days from the date of this public hearing to appeal the
30 assessment . A written or oral objection must have been filed
31 at the public hearing tonight . The appeal has to be filed in
32 District Court and the property owner would have to retain the
33 services of an attorney. An appraisal would have to be
34 conducted which would have to prove the assessment cost is
35 more than the benefit to the property. The City Attorney felt
36 it would be highly unlikely that a judgement could be won by
37 the property owner .
38
39 Motion carried unanimously
40
41
42 8 . REPORTS
43
44 A. City Council
45
46 1 . Report of Councilmember Wagner
47
48 Councilmember Wagner had nothing to report at this time.
49
50
0
•1 REGULAR COUNCIL MEETING
2 MAY 25 , 1993
3 PAGE 10
4
5
6 2 . Report of Councilmember Fleming
7
8 Councilmember Fleming advised that -the Northwest Youth
9 and Family Services Bureau is sponsoring a project
10 entitled "Reflect Respect . " The planning of this project
11 will commence on Thursday, June 3rd at the Roseville High
12 School .
13
14 Councilmember Fleming expressed her dismay in there being
15 no announcement of tonight ' s public hearings in any of
16 the three newspapers which service the City. She felt the
17 Bulletin was the worst offender in that it is the City ' s
18 official newspaper .
19
20 The City Manager had sent a press release to all three
21 papers . He also contacted the Bulletin reporter and
22 requested she be responsible for having this press
23 release placed in the paper . This was not done .
24
25 Mayor Ranallo did note that there was the official notice
�6 of public hearing printed in the paper and also posted in
7 City Hall so publication requirments for a public hearing
28 were met .
29
30 3 . Report of Councilmember Marks
31
32 Councilmember Marks received a phone call from a resident
33 on 36th Avenue east of Silver Lake Road . The caller noted
34 there was tree trimming being done in the area which
35 appeared to be excessive. Councilmember Marks viewed the
36 area and felt it was excessive as well .
37
38 The City Manager advised that a private contractor does
39 tree trimming for Northern States Power and the City
40 trims trees which are in the right-of-way. He will check
41 on who is doing this work .
42
43 Councilmember Enrooth noted that some trees are trimmed
44 way back and leaves come out very quickly. The appearance
45 of an excessive trimming can be misleading.
46
47 The City Manager also advised that an infestation of bugs
48 is being experienced in the City' s ash trees . While some
49 of the leaves are falling off , the City Manager stated
50 the tree will not die from this infestation .
•
�1 REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 11
4
5
6 4 . Report of Councilmember Enrooth
7
8 There was a Village Fest Committee meeting on May 24th
9 with many residents in attendance . Activities are
10 becoming more clearly defined and there will be a pancake
11 breakfast as in the past and an ice cream social . Logo
12 designs are being reviewed and one will be chosen for
13 buttons and t-shirts .
14
15 5 . Report of Mayor Ranallo
16
17 The Mayor and Management Assistant completed a thirty
18 minute tape for cable television entitled "St . Anthony
19 Today and Tomorrow. " One of the topics discussed was the
20 1992/1993 goals of the City Council .
21
22 B. Report of the City Manager
23
24 The City Manager had nothing to report at this time .
25
1W 9 . NEW BUSINESS
28
29 A. Leaaue of Minnesota Cities Insurance Renewal
30
31 Mr . Myron Koplat of American Risk Services presented the
32 League ' s proposal for insurance coverage for the City from
33 June 1 , 1993 through May 31 , 1994 .
34
35 The proposal reflects a 13 . 76% increase over 1992 which is due
36 primarily to increases in workers compensation and liquor
37 liability coverage.
38
39 Staff recommendations included alternative coverage for
40 workers compensation and liquor liability which would save
41 $30 , 191 in proposed premiums .
42
43 Some members of the Council were uncomfortable with the
44 reduction being proposed for liquor liability. Mr . Koplat
45 noted that liquor liability claims are very difficult to
46 predict actuarially . The City Manager suggested that the
47 higher coverage for liquor liability remain so this year ' s
48 experience can be reviewed when insurance is being considered
49 next year .
50
•
�1 REGULAR COUNCIL MEETING
2 MAY 25, 1993
3 PAGE 12
4
5
6 Motion by Marks , second by Ranallo to approve the League of
7 Minnesota Cities Insurance Trust renewal with the provisio tht
8 the workers compensation alternative be accepted but not the
9 alternative regarding liquor liability.
10
11
12 Motion carried unanimously
13
14
15 B. Approval of Preliminary/Final Plat for 3901/3909 Silver
16 Lake Road - Hellikson Addition
17
18 The proposed building and parking area meets all requirements
19 for commercial zoning. The subdivion/plat approval is
20 necessary for the tax increment financing proposal .
21
22 A memo dated May 21 , 1993 was received from Bill Soth, the
23 City Attorney, which addressed many issues regarding this plat
24 approval request . These issues were discussed.
25
�6 Motion by Enrooth, second by Marks to approve the .
7 subdivision/plat request for 3901/3909 Sivler Lake Road with
28 the approval being based on the recommendations of the City
29 Attorney as noted in his May 21 , 1993 memo and that there be
30 drainage easements as identified by the City Attorney behind
31 the swale on the property which is behind the Lee property.
32
33
34 Motion carried unanimously
35
36
37 C. Award Quotes for 1993 Road Materials and Water Supplies
38
39 Motion by Marks , second by Enrooth to award the following
40 bids .
41
42 Aggregate quote to Barton Sand & Gravel Company
43
44 Oil quote to Koch Materials Company
45
46 Blacktop quote to Midwest Asphalt ( summer mix) and T .A.
47 Shifsky & Sons (winter mix )
48
49 Concrete quote to Wyatt Ready Mix
50
�1 REGULAR COUNCIL MEETING
2 MAY 25 , 1993
3 PAGE 13
4
5
6 Water Supplies to Henry and Associates (water meters ) and
7 Northern Water Works (all other water products )
8
9 Motion carried unanimously
10
11 D. Ordinance No . 1993-004 ; Re : Severance Pay ( first reading)
12
13 Motion by Marks , second by Wagner to approve the first reading
14 of Ordinance No . 1993-004 being an ordinance relating to
15 severance pay; amending Section 300 . 10 of the 1993 St . Anthony
16 Code of Ordinances .
17
18 Motion carried unanimously
19
20
21 E. Ordinance No. 1993-005 ; Re: Licensing Fees ( first
22 reading)
23
24 Motion by Marks , second by Wagner to approve the first reading
25 of Ordinance No. 1993-005 being an ordinance relating to
�6 licensing fees ; amending Section 615 . 06 of the 1993 St .
7 Anthony Code of Ordinances .
28
29 Motion carried unanimously
30
31 F. Ordinance No. 1993-006 ; Re : Parking During Snow Removal
32 ( first reading)
33
34 Motion by Marks , second by Wagner to approve the first reading
35 of Ordinance No. 1993-006 being an ordinance relating to
36 parking during snow removal ; amending Section 920 . 07 of the
37 1993 St . Anthony Code of Ordinances .
38
39 Motion carried unanimously
40
41 G . Resolution No . 93-033 ; Re : Lease of Space in the
42 Community Center with Minnesota Swimming
43
44 Motion by Marks , second by Enrooth to approve Resolution No .
45 93-033 being a resolution approving the lease between the City
46 of St . Anthony and Minnesota Swimming and authorizing the
47 Mayor and City Manager to execute the lease on behalf of the
48 City.
49
50 Motion carried unanimously
�1 REGULAR COUNCIL MEETING
2 MAY 25 , 1993
3 PAGE 14
4
5
6 H. Resolution No . 93-035 ; Re : Pavement Rehabilitation for
7 37th Avenue from Silver Lake Road to Stinson Boulevard
8 (State Aid Road)
9
10 Motion by Fleming, second by Marks to approve Resolution No.
11 93-035 being a resolution directing Maier Stewart & Assoc.iates
12 to request a variance from the Minnesota Commissioner of
13 Transportation .
14
15 Motion carried unanimously
16
17 10 . UNFINISHED BUSINESS
18
19 A. Ordinance 1993-003 ; Re : Untimely Water Meter Readings and
20 Water Bill Payments
21
22 Motion by Wagner, second by Enrooth to approve the third
23 reading and adoption of Ordinance No . 1993-003 being an
24 ordinance relating to untimely water meter readings and
25 delinquent water bill payments ; amending Sections 610 . 09 and
6 610 . 10 of the 1993 St . Anthony Code of Ordinances .
7
28 Motion carried unanimously
29
30 11 . ADJOURNMENT
31
32 Motion by Marks , second by Enrooth to adjourn the meeting at
33 9 : 50 p.m.
34
35 Motion carried unanimously
36
37
38 Respectfully submitted,
39
40
41 Jo-Anne Student , Council Secretary
42
43
44
45 Mayor Clarence Ranallo
46
47
48 ATTEST:
49 City Cl(Ark
50