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HomeMy WebLinkAboutCC MINUTES 12181996 Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIII IIIIIIII ioiozi Box: 19 Folder: CC MINUTES AND AGENDAS 1996 Document: CC MINUTES 12181996 1 CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 18, 1996 4 I. CALL TO ORDER/ROLL CALL. 5 The meeting was called to order at 7:08 P.M. immediately following adjournment of the Truth in 6 Taxation Adoption Hearing. 7 II. ROLL CALL. 8 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner and Faust. 9 Also Present: City Manager Michael Mornson, Liquor Operations Manager Mike Larson, and 10 City Attorney William Soth. 11 Councilmembers Absent: None. 12 III. APPROVAL OF DECEMBER 18, 1996 CITY COUNCIL AGENDA. 13 Motion by Wagner, second by Marks to approve the December 18, 1996 Council Agenda as 14 presented. 15 16 Motion carried unanimously. 17 IV. APPROVAL OF NOVEMBER 26, 1996 REGULAR CITY COUNCIL MEETING 18 MINUTES. Motion by Marks, second by Enrooth to approve the November 26, 1996 Regular City Council Meeting Minutes with the following change: 21 Page 6, Line 21: remove"Sandbee"and replace with"SANBE". 22 Motion carried unanimously. 23 V. APPROVAL OF DECEMBER 4, 1996 REGULAR CITY COUNCIL MEETING 24 MINUTES. 25 Motion by Marks, second by Faust to approve the December 4, 1996 Regular City Council 26 Meeting Minutes as presented. 27 Motion carried unanimously. 28 VI. LICENSES/PERMITS/PETITIONS. 29 Motion by Enrooth, second by Wagner to approve the following licenses: 30 Contractors License: 31 Belair Builders, Inc.,New Brighton, MN/working at Unocal 76 Station 32 DeMars Signs, Inc., Coon Rapids, MN/working at St. Anthony Shopping Center 33 Heating License: 34 Airco Heating & Air Conditioning, Columbia Heights, MN/bidding in a furnace 35 replacement 0 Fireplace Showroom, Osseo, MN/working at 3317 Wendhurst Avenue N.E. 37 Motion carried unanimously. City Council Regular Meeting Minutes December 18, 1996 S Page 2 1 VII. PRESENTATION OF CLAIMS. 2 Motion by Marks, second by Wagner to approve the following claims: 3 4 A. BRW.Inc. in the amount of$990.00 for professional services rendered for the period 5 ending October 31, 1996 for the City of St. Anthony Comprehensive Plan. 6 B. Dorsey& Whitney in the amount of$993.58 for legal services rendered through October 7 31, 1996. 8 C. Foster, Ojile. Wentzell & Brever in the amount of$2,600.00 for professional services 9 rendered for the month of December, 1996. 10 D. 6 pages of Verifie&Claims aspresented by the Finance Director. 11 12 Motion carried unanimously. 13 VIII. REPORTS. 14 A. Councilmembers. 15 Councilmember Enrooth.reported his attendance at the National League of Cities Meeting in San 16 Antonio, Texas. Alvin Tofler, author of the book entitled Third Wave,was the kick off speaker 17 at the meeting. Enrooth suggested all Councilmembers read his book. Enrooth reported a large portion of the meeting was focused on the information age and Internet with ''/z day spent on web page sites, city links and interlink connections. He stated it was a very informative meeting. 20 Councilmember Marks reported the St. Anthony Orchestra will be performing Friday, December 21 20, 1996 at Apache Plaza. 22 Marks noted there is still a problem with the sidewalks being plowed on the 37th Avenue bridge. 23 He stated he had contacted the engineer in charge at Ramsey County but noted he had received a 24 report that there was a problem again tonight. Marks stated he hoped this issue could be resolved 25 soon. 26 Marks reported he received a letter from a brass band in Salo, Finland who would like to visit St. 27 Anthony. They are anticipating 25 people will come along with some politicians. The Sister 28 City Committee will begin to organize the visit and work to determine how the brass band would 29 like to handle their concerts. 30 Councilmember Wagner noted there will be free sleigh rides Friday, December 20, 1996 from 31 6:00 to 9:00 P.M. at the St. Anthony Shopping Center. 32 Wagner reported the coordinator that Healthy Community/Healthy Youth had hoped to hire is 33 not available. The Committee is now working on an alternate plan to hire someone with less experience who could work with the coordinator they had wanted to hire on a minimal basis. 10 The process is moving forward. City Council Regular Meeting Minutes December 18, 1996 S Page 3 1 B. Maur, 2 Mayor Ranallo reported he had received thank you cards from Staff for the Employee 3 Appreciation Breakfast. He thanked Councilmember George Wagner and his wife Audrey for 4 the fine job done of organizing the event. 5 Mayor Ranallo noted that with all the snow received in the past few days, he has received some 6 calls in regard to snowplowing. 7 Mayor Ranallo reported Continental Cable Company is in the process of trying to sell to U.S. 8 West. The Cable Committee feels this will result in a conflict of interest and has appealed the 9 FCC authorization. Each City will be informed of the outcome in the next 30 days. Mayor 10 Ranallo reported Tom Crayton is representing the Cable Commission and is very knowledgeable 11 regarding cable issues. 12 1. Presentation by Arne Hendrickson from Minnegasco. 13 Mr. Arne Hendrickson, representing Minnegasco, stated it was a pleasure to be in 14 attendance this evening to mark 1996 as the 50th year of natural gas energy service to the 15 City of St. Anthony. Minnegasco appreciated the opportunity to serve the community of St. Anthony as it has grown over the last 50 years. To commemorate the long presence of natural gas service in St. Anthony, on behalf of Minnegasco, Mr. Hendrickson presented 18 the City with a plague commemorating the 50 years of service and a check in the amount 19 of$250.00 to be used for the purchase of a mature tree of the City's choice to be planted 20 in St. Anthony to symbolize Minnegasco's continuing service to the community. 21 Mr. Hendrickson thanked the Mayor, Councilmembers, City Staff and residents for 22 allowing Minnegasco to serve St. Anthony, and stated he looks forward to serving and 23 working with the City now and into the future. 24 Mayor Ranallo thanked Mr. Hendrickon and Minnegasco for the plaque and the check. 25 Enrooth stated he hoped the current price increase from Minnegasco would be temporary. 26 Mr. Hendrickson explained the suppliers had increased the prices earlier in the year and 27 Minnegasco had kept their prices steady. The suppliers have now increased their prices 28 again due to the cold weather and Minnegasco has been forced to raise their prices. He 29 stated Minnegasco is working very hard to bring the prices back down. 30 Mayor Ranallo reported he had received a Christmas card from Salo, Finland and a CD of 31 the children singing Christmas songs at the School. • City Council Regular Meeting Minutes December 18, 1996 0 Page 4 1 C. City Manager. 2 City Manager Mornson presented a tentative agenda for the new City Hall/Community Center 3 building dedication. He indicated he would like to set a date for the dedication so it can be 4 included in the next City newsletter. Mornson stated he would like to have each department of 5 the City represented at the dedication. He stated he had spoken with Bob Foster and he approved 6 of the date as long as the City Council agrees. 7 Mayor Ranallo noted all the churches will be invited to the event and also invited to announce 8 the event in their Sunday bulletin. He noted Mary Jo McGuire, John Marty, John Stengler and 9 the Ramsey County Commissioner would also be invited. 10 Faust asked if the proposed dedication date would work with the opening date of the City Hall. 11 Mornson reported Staff is planning to move into the new building the week of January 6, 1997 12 and be open for business on January 13, 1997. He reported the Chamber is proposing hot 13 chocolate, cookies and cakes for the dedication which would be served all day in the new kitchen 14 area. 15 There was Council consensus to-approve the date and format of the building dedication on February 22, 1997 from 1:00 P.M. to 4:00 P.M. 0 17 Mornson reported the bids were open on December 17, 1996 for the 1997 Watermain, Street, and 18 Storm Sewer Improvements. The lowest bidder is Northdale Construction at a cost of 19 $570,547.33. Mornson noted this is $30,000 higher than the engineer's estimate. 20 Councilmembers directed Staff to perform thorough research on Northdale Construction to avoid 21 the problems which have been encountered in the past. 22 Mornson noted RCM Engineering Company has worked with Northdale Construction in the past 23 and has been pleased with the results. Mornson noted he has also worked with Northdale in the 24 past and it has gone well. 25 Mornson reported he had met with Warren Rolek regarding City/School issues. He would like to 26 schedule another joint meeting in 1997 with the City Councilmembers and the School 27 Boardmembers similar to the meeting held in April of 1996. 28 There was Council consensus to direct Staff to schedule a joint meeting in April of 1997 with the 29 School Boardmembers. 30 Mornson reported Larry Beach will be presenting a proposal for the Verkins property at the Planning Commission Meeting on January 21, 1997. The proposal includes variance requests, 40 setback requests and a rezoning request for higher density. Staff has gone over the proposal with 33 Mr. Beach.- City,Council Regular Meeting Minutes December 18, 1996 • Page 5 . 1. Mornson reported the Pizza Hut building has been sold to the Conoco Station. They were 2 originally considering demolishing the building and expanding the mall but may instead renovate 3 the existing building. 4 Morrison noted as in past years, the City Offices will be closed '/2 day on Christmas Eve. He 5 noted he will be on vacation December 26th and 27th but will be available due to all the 6 activities involved with the new building. 7 Morrison reported four applications have been received for the two vacancies on the Planning 8 Commission for 1997. He asked if the Council would prefer to interview the applicants at the 9 January Work Session or at the January 14, 1997 City Council Meeting. 10 There was Council consensus to interview all four applicants and to direct City Manager to 11 determine which meeting to interview the applicants based on the length of the agendas of the 12 meetings. 13 Morrison reported the first Comprehensive Plan Update Task Force Meeting has been tentatively 14 scheduled for January 27, 1997. He noted meetings will be held on Mondays or Wednesdays and 15 will include a series of eight meetings over the next six months. He indicated a letter will be sent within one week to the churches and other organizations asking them to be involved with the Task Force. 18 19 IX. PUBLIC HEARING -None. 20 21 X. NEW BUSINESS. 22 A. Resolution 96-065. re: City Manager. 23 Motion by Marks, second by Faust to approve Resolution 96-065 regarding, approving 24 the 1997 salary of Michael J. Mornson, St. Anthony City Manager. 25 Mayor Ranallo thanked City Manager Morrison for the work he has done and 26 continuation of good work for the City of St. Anthony. 27 Morrison thanked the Council for all their support. 28 Motion carried unanimously. 29 Mornson reported his attendance at the National League of Cities Conference and noted a large 30 topic of discussion was technology. Three Mayors from Minnesota led presentations at the . 31 Conference. The Mayor of Minnetonka advised that cities should not worry if they are behind in 32 this area because so much has changed and continues to change. Mornson noted one area of concern with this issue is security on the Internet. G r City Council Regular Meeting Minutes December 18, 1996 • Page 6 1 Mornson reported another topic of discussion was welfare. It was noted that every city will be 2 effected by the Welfare Reform Bill which President Clinton passed. The effects will start to be 3 apparent in 1997. 4 X. UNFINISHED BUSINESS. 5 A. Resolution 96-064.re: Inventory Control System for Liquor Operations. 6 Mornson noted a letter received from City Attorney William Soth dated December 16, 7 1996. Mr. Soth indicates two options are available. The first option would be to reject 8 the bid from Total Register Systems (TRS) as it does not meet specifications and accept 9 the bid from Retail Data Systems (RDS). The second option is to reject both bids and 10 rebid the equipment for only one store. The City could then wait and determine whether 11 or not it will have a second store, or it could obtain new bids now for a single store, or it 12 could obtain quotes for a single store if it is believed that the cost for a single store will be 13 less that $25,000. If the cost is less than $25,000, the City may, without advertising bids 14 or otherwise complying with the requirements of competitive bidding, obtain at least two 15 quotes and enter into a contract by direct negotiation. 16 City Attorney Soth noted the Council could award the contract tonight for one store only 17 although it was not bid in that manner. The City could also request an alternate bid which would include only one store. 19 Marks noted that the City did need the system. If will provide insight as to how the 20 business is doing on a regular basis, report the inventory at any given time,provide 21 figures on expenses,track shrinkage, and provide insights the City would not otherwise 22 have. 23 Liquor Operations Manager, Mike Larson, noted the point of sale function of the system 24 is also very important. He also noted Brian Anderson, Total Register Systems and 25 Michael Allen, Retail Data Systems were present to answer any questions of the Council. 26 Faust stated there is a current need for the system and the City currently has two stores. 27 The system will be cost saving and a management tool. He felt the assumption that there 28 would not be two stores could not be made as a decision to that effect has not been made. 29 He stated he was against tabling the issue or changing the bid. He felt the Council should 30 proceed. 31 Marks noted the intention is to keep two stores but questioned the ramifications if the 32 City is unable to do that. 33 Enrooth questioned if the City intends to operate two stores after New Market is closed and CUB Food Stores is opened. City Council Regular Meeting Minutes December 18, 1996 • Page 7 1 Faust stated it was his impression that the City was always in the process of discovering. 2 He felt this was a dynamic situation. Wagner stated he felt the intent was to have two 3 liquor stores. 4 Mayor Ranallo confirmed that there was not a problem with rejecting the low bid. 5 City Attorney Soth stated there are grounds to reject the low bid as demonstrated in 6 Liquor Operations Manager's letter dated December 5, 1996. The bid did not meet the 7 specifications of the City of St. Anthony. 8 Marks noted he had reviewed all information available and in his opinion, the letter from 9 Liquor Operations Manager is correct. 10 11 Motion by Faust, second by Wagner to approve Resolution 96-065, regarding approving 12 the purchase of an Inventory Control System from Retail Data Systems for the Municipal 13 Liquor Stores. 14 Marks offered an amendment to the motion to include "reject the low.bid from Total 15 Register Systems as it does not meet the specifications of the bid of the City of St. Anthony" . 17 Councilmembers Faust and Wagner accepted the amendment to the motion. 18 Brian Anderson, Total Register Systems, asked if he could have a list of the 19 specifications which his company did not meet. 20 Mayor Ranallo noted Liquor Operations Manager and City Attorney would prepare a list 21 and forward it to Mr. Anderson. 22 Motion carried unanimously. 23 24 XI. ADJOURNMENT. 25 Motion by Marks, second by Enrooth to adjourn the meeting at 7:58 P.M. 26 Motion carried unanimously. 27 Respectfully submitted, 28 Lorri Kopischke TimeSaver Off Site Secretarial City Council Regular Meeting Minutes December 18, 1996 • Page 8 1 /�- 2 Mayor 3 ATTEST: Lir 4 City Clerk • • DORS EY & WHITNEY L L P • MINNEAPOLIS PILLSBURY CENTER SOUTH NEW YORK WASHINGTON,D.C. 220 SOUTH SIXTH STREET DENVER LONDON MINNEAPOLIS, MINNESOTA 55402-1498 SEATTLE BRUSSELS TELEPHONE: (612) 340-2600 FARGO HONG KONG FAX: (612) 340-2868 BILLINGS DES MOINES WiMam R.loth ROCHESTER (612)34429M MISSOULA Fax(612)3447800 COSTA MESA soth.wiMam@dorseylaw.com GREAT FALLS January 10, 1997 Mr. Michael J. Mornson City Manager City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 Re: December 18, 1996 City Council Meeting Minutes • Dear Mike: In reviewing the minutes pertaining to the Inventory Control System, I noted that the paragraph which appears at lines 16, 17 and 18 on page 6 appears to be incorrect. As stated in my letter of December 16, 1996, I concluded that the Council must determine whether it is willing to enter into a firm contract for all of the equipment and software for two stores and that the Council should not award the contract for one store only, because it was not bid in the alternative for one store. If you have any questions on this, please give me call. Veryyours, 7 1 -6� William R. Soth WRS/ms