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Box: 19
Folder. CC MINUTES AND AGENDAS 19.98
Document: CC MINUTES 02101998
1 CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
3 FEBRUARY 10, 1998
4 I. CALL TO ORDER/ROLL CALL.
5 The meeting was called to order at 7:02 P.M. followed by the Pledge of Allegiance led by Mayor
6 Ranallo.
7 II. ROLL CALL.
8 Councilmembers Present: Ranallo, Marks, Cavanaugh, and Thuesen.
9 Also Present: City Manager Mike Mornson and City Attorney Jerry Gilligan.
10 Councilmembers Absent: Faust.
11 III. APPROVAL OF FEBRUARY 10, 1998 REGULAR COUNCIL MEETING AGENDA.
12 Motion by Marks, second by Thuesen to approve the February 10, 1998 Regular Council
13 Meeting Agenda as presented.
14 Motion carried unanimously.
15 IV. APPROVAL OF JANUARY 27, 1998 REGULAR COUNCIL MEETING MINUTES.
16 Motion by Marks, second by Thuesen to approve the January 27, 1998 Regular Council Meeting
Minutes as presented.
18 Motion carried unanimously.
19 V. LICENSES/PERMITS/PETITIONS.
20 Motion by Marks, second by Cavanaugh to approve the following licenses:
21 General Contractors License:
22 McGough Construction Co., Inc., St. Paul, MN/St. Charles Church
23 Heating Contractors License:
24 Associated Mechanical Contractor, Shakopee, MN/3512 Silver Lake Road
25 River City Sheet Metal Inc., Coon Rapids, MN/2821-32nd Avenue NE
26 Service Station License:
27 Freedom Valu Centers, Inc., 3810 Silver Lake Road
28 Cigarette License:
29 Freedom Valu Centers, Inc., 3810 Silver Lake Road/counter sales
30 Mayor Ranallo noted that the Freedom Valu Centers, Inc. have not complied with the Rice Creek
31 Watershed District requirements. He asked if the City could take any action to encourage
32 compliance, such as withholding approval of requested licenses.
33 City Attorney Jerry Gilligan stated that the requirements are imposed by the Rice Creek
Watershed District and they have the remedies to accomplish compliance.
35 Motion carried unanimously.
City Council Regular Meeting Minutes
• February 10, 1998
Page 2
1
2 Motion by Cavanaugh, second by Thuesen to approve the following permit:
3 3.2 Beer Permit - Off Sale:
4 Freedom Valu Centers, Inc., 3810 Silver Lake Road
5 Voting on the motion: Cavanaugh, Ranallo, Thuesen voted aye. Marks voted naye.
6 Motion carried.
7 VI. , PRESENTATION OF CLAIMS.
8 Motion by Marks, second by Thuesen to approve the following claims:
9 A. Legal:
10 1. Dorsey & Whitney in the amount of$1,559.26 for legal services rendered through
11 December 31, 1997.
12 B. SAV2 Liquor Store:
13 1. KKE Architects, Inc. in the amount of$175,021.35 for Pay Application#5.
14 C. 5 pages of Verified Claims as presented by the Finance Director.
4P5
Motion carried unanimously.
16 VII. REPORTS.
17 A. Councilmembers.
18 Thuesen reported his attendance last weekend at a League of Minnesota Cities seminar for newly
19 elected officials. He stated the seminar was definitely beneficial and worth the time. A lot of
20 good information provided.
21 Marks reported his attendance at the Sister City Committee meeting last Sunday. It is now
22 anticipated that 30 people will be visiting from Finland. 10 to 15 people are interested in a
23 home-stay. He asked that anyone interested in helping with lodging or providing meals in their
24 home, please contact him or City Hall. A schedule is being prepared and will be distributed upon
25 completion.
26 Marks also reported that the process of incorporation has been completed and the first meeting of
27 the Sister City Corporation of the City of St. Anthony was held with Boardmembers.
28 Cavanaugh reported his attendance at the League of Minnesota Cities two-day conference for
29 newly elected officials. Carl Neu was the moderator and he was absolutely dynamic. Cavanaugh
30 stated he wished he had attended this conference prior to the Council retreat because there was a
lot of information provided which set out the structure of City government and the importance of
10 strategic vision. A lot of time was also spent on the difference between the formality of a
33 Council Session and the informality of a Council Work Session. The idea of conducting the
City Council Regular Meeting Minutes
• February 10, 1998
Page 3
1 Work Session around a table and getting away from the formalities is shared by many
2 communities. The dynamics felt at the retreat truly works for problem-solving which is the
3 purpose of the Work Sessions. He noted that the conference was attended by the entire Council
4 of some cites and he suggested that at some point the St. Anthony Council should attend the
5 conference as a refresher.
6 Cavanaugh noted that VillageFest is behind schedule. He has spoken with Bob Foster who will
7 be sending a letter and having a meeting within the next two weeks. They have recruited co-
b chairs for the committee.
9
10 C. Mayor.
11 Mayor Ranallo reported his attendance at a meeting of the Cable Television Commission. He
12 reported that the number of residents with cable television in the City of St. Anthony has
13 surpassed the number in the City of Lauderdale with a penetration of 45%. The average
14 penetration of the 10 participating suburbs is 49%. Some of the commissioners will be present at
15 the March 10 Council meeting at which the Council will begin live broadcast. He noted that
16 residents can receive cable television in their homes free of charge. An article in regard to this
17 will be published in the near future.
Mayor Ranallo reported a meeting was held on Thursday, February 5, 1998, which was attended
q19 by him, City Manager, Peter Willenbring of WSB, and Senator Marty. He noted that
20 Representative McGuire was invited to the meeting but did not attend. The meeting was called
21 when it was discovered that the persons dispersing any funds from the State of Minnesota will be
22 the Division of Waters of the Department of Natural Resources. This is one group who was not
23 included in the meeting held by the City of St. Anthony on January 15, 1998.
24 Mayor Ranallo reported that a bill is currently before the legislature. It is House File #3399 and
25 Senate File#2991. City Manager has a copy of the bill. The bill is requesting $6 million from
26 the General Budget and $35 million to be dispersed as grant money. The DNR already has
27 requests for $50 million. It is possible that this bill could become a line item and each City's
28 request be put on a line. The Governor could then strike out any City he so chooses. Staff is
29 hopeful that the monies will be put into the DNR and the DNR can then disperse the monies
30 through the Division of Waters. Ranallo explained that the DNR has statutory criteria for flood
31 money. The City Manager and Peter Willenbring made the same presentation to representatives
32 of the DNR that was made in January. After the presentation,the representatives stated the
33 presentation looked good and they would give it consideration. However,the City will still have
34 to meet the criteria.
35 Mayor Ranallo noted that any money that has been spent to this point on the water issue will not
36 be included in the match money of the grant. Once the City is approved for the grant, it can start
allocating funds for the match. Also any money received from FEMA or grants from other
agencies cannot be included as match money.
City Council Regular Meeting Minutes
• February 10, 1998
Page 4
1 D. City Manager.
2 Mornson reported that Bill Weber of BRW will be present at the March 10, 1998 Council
3 meeting to discuss the Comprehensive Plan Update.
4 Mornson reported he met with Warren Rolek, School Superintendent to discuss issues and
5 concerns they had with the School Board in the joint meeting. One of the things Mornson did
6 prior to the meeting was call various research firms and the League of Minnesota Cities. He
7 discovered there is only one research firm to perform this type of survey and that firm is
8 Decision Resources. They are preparing a proposal based on the City and the school district, as
9 well as the part of the school.district which is located in the City of New Brighton. It was their
10 opinion that 400 was accurate sample with a 5%margin of error.
11 Mornson reported that one company had made a presentation at the Work Session for technical
12 upgrade on the computer system. The other two companies under consideration will make
13 presentations at the February 24 and March 10, 1998 Council meetings.
14 Mornson reported there are presently two development opportunities being discussed with City
15 staff; the potential expansion of a Church and an industry in the Industrial Park is considering
16 expansion.
q Mornson reported the deadline for the five homeowners to apply for Ci purchase of their
P PPY City
18 homes is February 18, 1998. To date, Staff has received a response from only one homeowner.
19 After responses have been received from the homeowners, the City may make counteroffers.
20 Mornson noted that public hearings will be required for this and other water issues because
21 money is being spent from the storm water funds.
22 Sue Kozarek, 4029 Shamrock Drive, Chairman of the Flood Task Force, asked if the increase in
23 the Storm Water Fee had been approved.
24 Mayor Ranallo stated the 3`d reading and adoption of the increase will be held this evening.
25 Ms. Kozarek stated that based on the comments with regard to the DNR matching of funds, it
26 would behoove the City to increase the Fee. She noted there is residential opposition to the
27 increase but also noted that almost 50% of the residents have cable television at a cost of$30 per
28 month.
29 Ms. Kozarek also reported that her car was broken into in their driveway on January 19, 1998.
30 The St. Anthony Police Department called her home when they noticed something suspicious.
31 She thanked the St. Anthony Police Department and stated it was nice to know the residents had
32 such good protection.
0 VIII. PUBLIC HEARINGS.
34 A. 1998 Street Improvements (Resolution 98-025).
City Council Regular Meeting Minutes
• February 10, 1998
Page 5
1 Mayor Ranallo declared the public hearing open at 7:23 P.M.
2 Bob Moberg, RCM explained that the total cost of the 1998 Street Improvement Project is
3 $700,265.17. The construction costs are $533,674.45 and the engineering and administrative
4 costs are $166,590.72. 65% of the total cost is attributable to the street construction, 25-30%to
5 the water main costs and the remainder to the sanitary storm sewer.
6 The City will pay 65% of all costs associated with the street construction. The remaining 35%
7 will be assessed to the affected homeowners. The assessment for street construction will be
8 $31.18 per lineal foot of frontage. This is $3 less than was estimated last fall at the
9 neighborhood meetings for this project. City policy is to assess the water main construction at a
10 flat fee of$400 per connection. The overall cost of the water main installation will be $191,000.
11 The 60 residents affected will be assessed$24,000 and the City will pay the remainder.
12 Of the total projects cost of$700,000, $181,000 will be assessed to property owners and the City
13 will finance the remaining $520,000 through the bonding program.
14 The anticipated schedule of the project is very similar to that of the 1997 Project on 35' Avenue
15 and Roosevelt. In that project, construction started on May 20 and between July 10 and 15 all
the utility work was completed and the streets were repaved. Between July 15 and September 1
7 the restoration work was completed.
18 Mr. Moberg displayed a copy of a bulletin which RCM will distribute door-to-door during the
19 construction process. This bulletin will include updates and provide telephone numbers of
20 primary contacts for the project.
21 Ms. Kozarek asked if RCM was coordinating this project with WSB. She questioned if this
22 project was consistent with the recommendations of the Flood Task Force.
23 Mr. Moberg stated this street reconstruction project was essentially identified at about the same
24 time that the Storm Water Task Force was first forming and has proceeded somewhat
25 independently. The storm water improvements included in this project will only replace existing
26 facilities. It is expected that projects after the 1998 Project will be coordinated with WSB.
27 Ms. Kozarek suggested it would make sense economically to coordinate WSB and RCM and to
28 reassess what is being done with the storm sewer'improvements.
29 Morrison stated the two firms are coordinating. WSB's report has been submitted to RCM. In
30 this case, the project was started last June. WSB did not suggest any work be done in this
31 specific project area.
0 Cavanaugh stated it was his understanding that next year's street project will be looked at in
33 relation to the WSB report.
City Council Regular Meeting Minutes
• February 10, 1998
Page 6
1 Motion by Marks, second by Thuesen to close the public hearing at 7:39 P.M.
2 Motion by Marks, second by Cavanaugh to approve Resolution 98-025, ordering improvements.
3 Motion carried unanimously.
4 B. Assessments for 1998 Street Improvements (Resolution 98-026).
5 Motion by Cavanaugh, second by Marks to approve Resolution 98-026, adopting and confirming
6 assessments for various public improvements.
7 Motion carried unanimously.
8 IX. NEW BUSINESS.
9 A. Resolution 98-027, re: Award Construction Bid for 1998 Street Improvements.
10 Motion by Marks, second by Thuesen to approve Resolution 98-027, awarding a bid for 1998
11 Street and Water Main Improvements to Forest Lake Contracting in the amount of$533,674.45.
12 Mayor Ranallo asked if due diligence had been taken in checking the reputation of Forest Lake
�13 Contracting's work.
—I4 Mr. Moberg stated he had shared the concern of Staff in regard to the proposed contractor. The
15 contractor was researched and received a number of references from Ramsey County, Anoka
16 County, and the Cities of Shoreview and White Bear Lake. Similar work was performed for
17 these counties and cities and the contractor received high recommendations.
18 Motion carried unanimously.
19 B. Resolution 98-028, re: Call for Sale of Bonds for 1998 Street Improvements.
20 Bob Thistle, Springsted Inc., stated he was present this evening to ask the Council to give his
21 firm authorization to proceed with the preparation of documents to compete for the bond sale one
22 month from tonight. After receiving authorization, Springsted will work with Dorsey & Whitney
23 to prepare the necessary documents. Springsted will take bids on the day of the authorized sale
24 and will present the tabulated bid sheet to the Council that evening with the recommendation of
25 the lowest bid at that time. This will be a 10-year finance with the option to call the bond in the
26 6`' or 7th year. The projected interest rate is 4.72%. The interest rate charged on the bonds is 2%
27 which is used to cover administrative costs.
28 Marks noted that on page 3 of Springsted recommendations, it states that special assessments are
29 $253,750. Total assessments for this project will only be $181,000.
Mr. Thistle noted this error in the document and stated it would be recalculated and corrected.
City Council Regular Meeting Minutes
• February 10, 1998
Page 7
1 Motion by Thuesen, second by Marks to approve Resolution 98-028, calling for the sale of
2 General Obligation Improvement Bonds, Series 1998A.
3 Motion carried unanimously.
4 C. Approve Agreement for Additional Services for 1998 Street Improvements.
5 Morrison explained that RCM has provided an additional $6,300 of engineering services above
6 and beyond what was anticipated when the contract was first signed on June 1, 1997. They
7 performed additional surveying and soil boring due to a unique situation which came along in the
8 project.
9 Motion by Marks, second by Cavanaugh to approve an agreement for additional services by
10 RCM in the amount of$6,300 for 1998 Street Improvements.
11 Motion carried unanimously.
12 Cavanaugh asked if the properties were assessed before or after the street project began.
13 Morrison explained that the assessments are payable in 1999. A formal letter describing the
0 options for payment will be mailed to affected property owners at the end of March 1998.
15 D. Approve Final Plat for 3301 Stinson Boulevard (Chazin Homes).
16 Alan Chazin displayed a landscape plan and final plat for this project. He reported that the
17 development agreement has been signed.
18 Cavanaugh asked the sale price of the units and the square footage.
19 Mr. Chazin stated the units will sell for approximately $175,000 and have a square footage of
20 1,550.
21 Thuesen noted that the surrounding properties are valued significantly lower and asked Mr.
22 Chazin if he foresaw a problem with this.
23 Mr. Chazin stated this is quite typical with in-fill housing but if the units are good quality, the
24 community is strong and there is a market for the units, there should not be a problem.
25 City Attorney reported that Attorney William Soth had reviewed and approved the final plat.
26 Cavanaugh questioned water retention on the site.
Mr. Chazin stated that most of the water would run to Stinson Boulevard. There is also a storm
4 drain on the southeast corner of the site.
City Council Regular Meeting Minutes
• February 10, 1998
Page 8
1 Motion by Thuesen, second by Marks to approve the final plat for 3301 Stinson Boulevard
2 (Chazin Homes).
3 Motion carried unanimously.
4 E. Resolution 98-023, re: Grant Agreement Relating to Minnesota Housing Finance Agency
5 Funding for Flood Assistance.
6 Morrison reported this is an agreement for the $150,000 which was actually received in 1997.
7 This will set in place all the City requirements to receive the funds.
8 Motion by Marks, second by Cavanaugh to approve Resolution 98-023, approving a grant
9 agreement relating to funding under the Minnesota Housing Finance Agency Community
10 Rehabilitation Fund Program and authorizing execution of the agreement by the Mayor and City
11 Manager.
12 Motion carried unanimously.
13 F. Ordinance 1998-005, re: Water Rates ( l It Reading,.
14 Mornson reported water rates will increase by $.06, from $.94 to $1 per cubic foot. An average
0 bill of 2400 cubic feet will increase from $22.56 per quarter to $24 per quarter.
16 Motion by Marks, second by Thuesen to approve the 1St reading of Ordinance 1998-005, relating
17 to water rate, amending Section 610.02 of the 1993 St. Anthony Code of Ordinances.
18 Motion carried unanimously.
19
20 X. UNFINISHED BUSINESS.
21 A. Ordinance 1998-001, re: Storm Water Facility Rates ( 3rd Reading_).
22 Motion by Marks, second by Thuesen to approve the 3rd reading of and adopt Ordinance 1998-
23 001, relating to storm water facility rates, amending Section 625.01 of the 1993 St. Anthony
24 Code of Ordinances.
25 Voting on the motion: Cavanaugh, Marks, Thuesen voted aye. Ranallo voted naye.
26 Motion carried.
27 B. Ordinance 1998-002, re: Sump Pumps( 3rd Reading_.
28 Motion by Cavanaugh, second by Thuesen to approve the 3`d reading of and adopt Ordinance
29 1998-002,prohibiting discharges into the Sanitary Sewer System; amending Chapter.13, Section
30 1335.15, Subd. 8, of the 1993 St. Anthony Code of Ordinances.
QMotion carried unanimously.
•f_
City Council Regular Meeting Minutes
• February 10, 1998
Page 9
1 XI. ADJOURNMENT.
2 Motion by Marks, second by Thuesen to adjourn the meeting at 7:56 P.M.
3 Motion carried unanimously.
4
5 Respectfully submitted,
6 Lorri Kopischke
7 TimeSaver. Off Site Secretarial, Inc.
8
9 Mayor
10 ATTEST:
. City Clerk
•