HomeMy WebLinkAboutCC MINUTES 11091999 Meeting Sheet
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Box: 19
Folder: CC MINUTES AND AGENDAS 1999
Document: CC MINUTES 11091999
w CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING AGENDA
November 9, 1999
7:00 PM
City Hall
I. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
II. ROLL CALL.
III. APPROVAL OF NOVEMBER 9, 1999 CITY COUNCIL REGULAR MEETING
AGENDA.
IV. APPROVAL OF OCTOBER 26, 1999 CITY COUNCIL REGULAR MEETING
MINUTES.
APPROVAL OF NOVEMBER 2, 1999 MINUTES OF THE CANVASS OF CITY
ELECTION RESULTS.
V. LICENSES/PERMITS/PETITIONS.
VI. PRESENTATION OF CLAIMS.
A. Legal Services:
1 . Dorsey & Whitney -
a. $1 ,744.43.
b. $2,546.75.
B. Engineering Services:
1 . WSB & Associates, Inc. - $1 ,342.50.
2. SEH/RCM -
a. $1 ,021 .12.
b. $1 ,136.19.
C. $1 ,260.189.
d. $1 ,266.06.
e. $628.25.
C. Verified.
VII. REPORTS.
A. Proclamation declaring American Education Week in the City of St.
Anthony.
B. Report on Sanitary Sewer Implementation Plan by T. Hubmer, WSB &
• Associates, Inc.
C. Mayor.
D. Councilmembers.
• Page 2
E. City Manager.
VIII. PUBLIC HEARINGS,:- None.
IX. NEW BUSINESS.
A. Silver Lake 'Road Bridge Reconstruction project Cooperative Agreement
with Ramsey County. D. Soler, Ramsey County Public Works will be
present.
1 . Resolution 99-066, re: Approve plans for Silver Lake Road
Bridge Reconstruction.
B. Contract for Cleaning Services for City Hall facility (Resolution 99-
067).
C. Ordinance 99-007, re: Amendment personnel policy (1 st reading).
X. UNFINISHED BUSINESS - None.
XI. ADJOURNMENT.
•
l CITY OF ST. ANTHONY
•
2 REGULAR CITY COUNCIL MEETING
3 NOVEMBER 9, 1999
4 I. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
5 The meeting was called to order at 7:00 p.m. followed by the Pledge of Allegiance led by Boy
6 Scout Troup 153.
7 Ranallo welcomed Boy Scout Troup 153 and stated the Troop is attending the Council meeting
8 to learn about government and-it is also stage one of earning their Citizenship,Pass.
9 II. ROLL CALL.
10 Councilmembers present: Mayor Ranallo, Cavanaugh, Marks, Faust and Thuesen.
11 Councilmembers absent: None.
12 Also present: Michael Momson, City Manager
13 III. APPROVAL OF NOVEMBER 9, 1999 REGULAR COUNCIL MEETING AGENDA.
14 Motion by Marks, second by Faust, to approve the November 9, 1999 Regular City Council
15 Meeting Agenda with the following addition:
IX. NEW BUSINESS
17 D. Review of City Manager
18 Motion carried unanimously.
19
20 IV. APPROVAL OF OCTOBER 26, 1999 REGULAR CITY COUNCIL MEETING
21 MINUTES.
22 Motion by Marks, second by Thuesen, to approve the October 26, 1999 Regular City Council
23 Meeting Minutes as presented.
24 Motion carried unanimously.
25 APPROVAL OF NOVEMBER 2, 1999 MINUTES OF THE CANVASS OF CITY
26 ELECTION RESULTS.
27 Motion by Marks, second by Thuesen, to approve the November 2, 1999 Minutes of the Canvass
28 of City Election Results.
29 Motion carried unanimously.
I V. LICENSES/PERMITS/PETITIONS.
Motion by Marks, second by Faust, to approve the following two Contractors Licenses.and one
32 Motor Vehicle Starting License:
r t
City Council Meeting Minutes
November 9, 1999
• Page 2
1 Contractors License:
2 Kellison Company, Oakdale, Minnesota/working at 2550 Highway 88
3 Floyd E. Anderson, St. Paul, MN
4 Motor Vehicle Starting License:
5 Sroga's Towing RoadOne
6 - Motion carried unanimously.
7 VI. PRESENTATION OF CLAIMS.
8 Motion by Marks, second by Thuesen, to approve the following claims A-C:
9 A. Legal Services:
10 1. Dorsey & Whitney:
11 a. $1,744.43 for legal services rendered through September 30, 1999 re-
12 garding Pahl Avenue Properties/Condemnation.
13 b. $2,546.75 for legal services rendered through September 30, 1999 regard-
ing General Matters.
40 B. Engineering Services:
16 1. WSB & Associates, Inc. in the amount of$1,342.50 for professional services ren-
17 dered from September 1, 1999 through September 30, 1999 regarding 2000 Street
18 Reconstruction Final Design.
19 2. SEH/RCM:
20 a. $1,021.12 for professional services rendered from August 1, 1999 through
21 September 30, 1999 regarding 1998 Street Improvements Construction.
22 b. $1,136.19 for professional services rendered from August 1, 1999 through
23 September 30, 1999 regarding Silver Lake Road Watermain.
24 C. $1,260.89 for professional services rendered from September 1, 1999
25 through September 30, 1999 regarding Rehab&Recoat Elevated Water Tower
26 Construction, Administration and Inspection.
27 d. $1,266.06 for professional services rendered from September 1, 1999
28 through September 30, 1999 regarding Water Treatment Plant Repair, GAC Filter
29 Construction, Administration, Bidding and Inspection.
30 e. $628.25 for professional services rendered from September 1, 1999
31 through September 30, 1999 regarding 2MG Ground Storage Inspection and Re-
32 port.
33 C. 3 pages of Verified Claims as presented by the Finance Director.
4 VII. REPORTS.
A. Proclamation Declaring American Education Week in the City of St. Anthony.
City Council Meeting Minutes
November 9, 1999
• Page 3
1 Motion by Marks, second by Faust, to adopt the Proclamation stating that the City Council of the
2 City of St. Anthony hereby designates and declares November 14-20, 1999 to be American Edu-
3 cation Week and urges all citizens to reaffirm their commitment to improving and supporting
4 education at all levels; and,translate this commitment into action by visiting our local schools.
5 Motion carried unanimously.
6 B. Report on Sanitary Sewer Implementation Plan by T. Hubmer, WSB & Associates, Inc.
7 Mayor Ranallo greeted Todd Hubmer, WSB & Associates, and invited him to address the Coun-
8 cil.
9 Mr. Hubmer began by stating that the Council had directed WSB & Associates to prepare an out-
10 line of an implementation plan for beginning improvements. This plan was based on the recom-
11 mendations contained in the sanitary sewer inflow and infiltration study. In that study, both the
12 capital improvements and the sanitary sewer education process for dealing with sump pumps and
13 drain tiles were addressed.
14 Mr. Hubmer directed the Council's attention to a copy of the Sanitary Sewer Infiltration/Inflow
Study to be presented to the Metropolitan Council Environmental Services (MCES). This Study
was intended to review the wastewater flows and conditions in the existing municipal sanitary
17 sewer system in order to consider alternatives to reduce backups and also reduce the clear water,
18 infiltration and inflow entering the system. The data reviewed and developed was intended to
19 provide the initial information to carry out a public information program and ultimately reduce
20 the City's waterflow rates.
21 Mr. Hubmer stated that the cost to complete improvements and detailed evaluations of the sani-
22 tary sewer system in critical areas is estimated to be $575,000 through the year 2000. It is esti-
23 mated that it will cost approximately $11,000 to implement the infiltration and inflow
24 enforcement of separating sump pumps from the sanitary sewer system.
25 In this respect, Mr. Hubmer presented Exhibit A, which provided an implementation schedule for
26 the sanitary sewer system improvements and presented a cost breakdown. There are 12 tasks
27 listed on Exhibit A, and Mr. Hubmer reviewed each item with the Council.
28 Specifically, Mr. Hubmer stated that the project is currently at Task 3, which is to complete and
29 submit the I/I Study to the Metropolitan Council. A resolution by the City Council was needed
30 in order to submit the Study.
31 Cavanaugh requested clarification of the total cost for Task Nos. 11 and 12, and also if the
studies mentioned in Task Nos. 9 and 10 were to be completed this winter. Mr. Hubmer
46 responded that the total amount of Task Nos. 11 and 12 was $250,000, and that Task Nos. 9 and
34 10 could perhaps be accomplished this winter, but possibly next spring.
City Council Meeting Minutes
November 9, 1999
• Page 4
1 Ranallo asked if Task No. 8, which is to complete the diversion to the Minneapolis sewer, had
2 been approved by the City of Minneapolis. Mr. Hubmer said it had not been approved yet, but
3 the plan is to divert some of the flow that is causing problems into Minneapolis' systems. He
4 clarified that the City needs for the Metropolitan Council to agree that St. Anthony's existing line
.5 does not have the capacity. Hopefully, the Metropolitan Council can work with St. Anthony and
6 Minneapolis so that additional flow can be diverted from St. Anthony.
7 Ranallo recalled that 10-15 years ago,the Metropolitan Council did give approval on a similar
8 issue and that the City of Minneapolis denied the request for diversion of water. Mr. Hubmer is
9 optimistic because there are new options that will be presented to Minneapolis, and these options
10 have the potential for improving that city's current conditions.
11 Mr. Hubmer directed the Council's attention to Exhibit B, which depicted the private property
12 infiltration/inflow source reduction project schedule. Exhibit B lists 12 Tasks, and each Task was
13 reviewed with the Council.
14 Cavanaugh asked Mr. Hubmer if the entire city would be impacted by the project. Mr. Hubmer
15 responded that the project is citywide and is part of any new home construction as well.
0 Mr. Hubmer mentioned that other communities are aggressively pursuing these same types of
17 issues.
18 In this respect, Thuesen was concerned about Task No. 11, which is to initiate an aggressive pro-
19 gram after evaluation. Mr. Hubmer responded that a number of homes have been investigated
20 and some have sump pumps that are tied into the sewer system, and some homes do not have a
21 sump pump but are directly tied into the system.
22 Thuesen questioned if homeowners that have systems in violation would find it cost effective to
23 correct the situation. Mr. Hubmer responded that, by law, once a violation is discovered, the
24 system must be disconnected. However, Mr. Hubmer felt that it is possible that many of the
25 systems in the City were satisfactory.
26 Faust clarified that the City is not planning on any intrusive measures for quite some time, and
27 for now, the City is collecting data, providing information, and developing a plan. Once the
28 education part of the project has started, Faust believed the residents would understand the
29 benefits.
30 Ranallo reaffirmed that once the residents view the videotape on the project,he believed they
31 would support the modifications. An added plus is the project has the potential to lower the
2 homeowner's bills.
City Council Meeting Minutes
November 9, 1999
• Page 5
1 City Manager Michael Mornson expressed assurance that any of the aggressive provisions of the
2 program would not be implemented without the Council's direction. He further clarified that
3 WSB & Associates would approach the Council with a report and various options would be dis-
4 cussed at that time. Morrison felt that an aggressive approach might not be necessary.
5 Motion by Marks, second by Cavanaugh, to approve the Sanitary Sewer Implementation Plan as
6 presented by Todd Hubmer of WSB & Associates, and to direct WSB & Associates to proceed
7 with presenting the Plan to the Metropolitan Council Environmental Services.
8 Motion carried unanimously.
9 Ranallo thanked Mr. Hubmer for his presentation.
10 C. Mayor.
11 Ranallo announced that the newly elected Council members, Amy Sparks and Dick Horst, were
12 in attendance at the Council meeting.
13 Ranallo asked Doug Bergstrom of Boy Scout Troop 153 to have the Scouts introduce themselves
to the Council. Each member stood and gave their name before the Council and received a round
of applause for their efforts. Ranallo expressed appreciation for the Scouts' attendance.
16 D. Councilmembers.
17 Faust had nothing to report.
18 Thuesen had nothing to report.
19 Cavanaugh congratulated the public on the excellent turnout of 42%for the election. He felt that
20 the community should be proud of the participation.
21 Marks reported that the Sister City Association meeting would be held on Sunday,November 14,
22 1999. All members should have received notices. Marks encouraged anyone interested in at-
23 tending the meeting or joining the Association to see him for more information.
24 Marks also reported that he attended the Parks Commission meeting on November 8, 1999 as
25, Council Liaison and that a number of items were discussed. The punch list for completing
26 Water Tower Park is still under consideration and there are items left to be finished.
27 Another issue that was discussed was the push towards developing a vision for the next two
28 years, but in particular, rebuilding Central Park. Marks stated that since he is nearing the end of
his term as Council Liaison, he offered some advice to the Commission. This advice suggested
the Commission put together a vision and their plan as to how to proceed expeditiously with
City Council Meeting Minutes
November 9, 1999
• Page 6
1 Central Park. He then suggested the Commission meet with the new City Council and present
2 the plan. He encouraged the Commission to take the initiative.
3 Marks would speculate that by February or March it would be beneficial to have a joint meeting
4 for those individuals who are going to be part of the Commission.
5 Marks also stated that there are openings for seats on the Parks Commission. He clarified that
6 one Commissioner has moved outside the City limits, and will serve until the end of this year, or
7 until a replacement is found. Another Commissioner has decided not to renew his term after the
8 end of the year. Marks encouraged interested residents to consider applying for a seat on the
9 Parks Commission. He also pointed out that the newly elected City Council would need to ap-
10 point a new Council Liaison to the Parks Commission.
11 E. Cil, Manager.
12 Mornson reported on property updates that had been authorized by the Council to be purchased:
13
14 1. 2700 and 2704 Pahl Avenue. The City is now the owner of those two properties. Public
15 Works Director Jay Hartman will be monitoring those properties for security purposes, as
well as the property at 2809 30th Avenue.
17 2. 2713 Pahl Avenue is tentatively scheduled to close on November 29.
18 3. 2548 Kenzie Terrace is tentatively scheduled to close by December 21, 1999.
19 Mornson continued by stating that in terms of the three properties on Pahl Avenue, Todd
20 Hubmer, Jay Hartman, and Mornson have been made aware of interest from builders to buy the
21 homes and relocate them. Mr. Hubmer, Mr. Hartman, and Mornson are in the process of
22 obtaining bids and intend on providing a plan to the Council in early January. Mornson stated
23 that it is the intention to either get the homes relocated or demolished by spring so the original
24 project can proceed.
25 4. The property at 2809 301 Avenue will remain, at Council's discretion, until the Harding
26 project proceeds.
27
28 5. The property at 2548 Kenzie Terrace would most likely be demolished.
29 On another issue, the Police Chief and Mornson held a quarterly meeting on November 8, 1999
30 with the Falcon Heights Lauderdale Administrators. The issue at hand is the new police contract
31 cost proposals, and the renewal must be agreed to by May 15, 2000 by Falcon Heights, St.
Anthony, and Lauderdale. City Staff will present a recommendation at the February or March.
46 worksession to present to those cities.
City Council Meeting Minutes
November 9, 1999
• Page 7
1 Additionally, Mornson tentatively was planning to present the Council with union contracts at
2 the November 30, 1999 meeting; however, difficulties have arisen in connecting with all three
3 unions and the presentation will take place at the December 16, 1999 meeting.
4 Mornson attended a neighborhood meeting for the residents on 331 Avenue. The meeting was
5 about the 2nd half of the 33rd Avenue to Stinson project, and he felt the meeting was successful.
6 The plans are to mirror what was done in the first half of the project, and SEH-RCM will be at
7 the November 30, 1999 Council meeting to request approval of the feasibility study.
8 Mornson provided a recap of issues left to address for 1999. He proposed that the December 7,
9 1999 worksession be canceled, and reminded the Council that the next regular meeting would be
10 held on November 30, 1999. At that meeting, interviews with prospective Parks and Planning
11 Commissioners would be held from 5:00-7:00 p.m., the truth-in-taxation hearing would begin at
12 7:00, with the regular Council meeting following. He further stated that the last regular Council
13 meeting would be held on December 16, and at that time, the City will adopt the levy and the
14 budget for 2000. He proposed that meeting begin at 6:00 p.m.
15 Mornson stated that he had been meeting with the Shopping Center owners and the owners of
The Hitching Post to finalize some of those plans before the end of the year. Mornson stated he
would elaborate on the progress of this issue and discuss proposed financing at the H.R.A. meet-
18 ing following the Council meeting.
19 VIII. PUBLIC HEARINGS.
20 None.
21 IX. NEW BUSINESS.
22 A. Silver Lake Road Bridge Reconstruction Project Cooperative Agreement with.Ramsey
23 Coun .
24 Mayor Ranallo introduced Daniel E. Soler, Traffic Engineer for Ramsey County.
25
26 Mr. Soler began by stating the County is searching for two actions from the Council: (1)to re-
27 ceive approval on the Plan for the Silver Lake Road bridge reconstruction and associated
28 elements; and (2)to obtain approval of an agreement depicting cost participation, maintenance
29 and other responsibilities for that project.
30 The project involves the construction of a bridge on Silver Lake Road over the CP Railroad
31 tracks north of 37th Avenue, and includes a bituminous mill and overlay, construction of new
32 streetlights, watermain, sidewalk and median treatments on Silver Lake Road between 37th
33 Avenue and Silver Lane.
•
City Council Meeting Minutes
November 9, 1999
• Page 8
1 Mr. Soler also pointed the Council's attention to an agreement between Ramsey County and the
2 City of St. Anthony. The agreement, he stated, covers cost participation and maintenance
3 responsibilities associated with the project.
4 Faust mentioned that he believed the City's Comprehensive Plan provided for imprinted color on
5 the streets.
6 Marks clarified that the crosswalks are colored concrete and the design depicts a walk space for
7 people to go-through. Mr.Soler did not recall that colored concrete-was-part of the discussions
8 and is not provided for in the current plan.
9 Marks mentioned that there is an existing agreement between Ramsey County and the City of St.
10 Anthony with respect to snow removal on the sidewalks. Mr. Soler stated he would return to that
11 topic of discussion when the agreement was addressed.
12 Cavanaugh asked Mr. Soler about the catch basins and if the drainage was tied into Silver Lake.
13 Mr. Soler was not sure, but stated that he did a lot of work on the other Silver Lake Road project
14 and remembers that from Silver Lane to the North, that the storm sewer there basically edged to
the North near County E, and comes back to the South through the series of ponds that were built
on the Salvation Army Property before Silver Lake. In other words, the drainage pattern as it is
17 today would continue to be the drainage pattern after the project.
18 Mr. Soler presented a cost estimate and reviewed in detail the costs associated with street light-
19 ing, sidewalk, bridge, watermain, and preliminary engineering and construction engineering fees.
20 Mr. Soler pointed out that the agreement between Ramsey County and the City of St. Anthony
21 does not specifically address snow removal on the bridge.
22 Marks said the City has experienced problems in the past in getting expedient snow removal
23 from the County. Ranallo suggested that Mr. Soler and Mr. Hartman work out an agreement on
24 how to accomplish satisfactory snow removal.
25 Faust agreed with Marks and expressed concern about responsibility for snow removal. Mr.
26 Soler stated that the County plowed,280 miles of roadway and is not always as expeditious about
27 snow removal as is preferred. He stated that he would ask the County's maintenance division to
28 work out an agreement with Mr. Hartman so that all parties will be satisfied.
29 Cavanaugh asked if the lighting would be from Silver Lane to 37th. Mr. Soler replied that was
30 correct.
0 Cavanaugh questioned the necessity of the watermain portion of the project. Morrison clarified
32 that the current watermain is approximately 45 years old and is deemed a "soft watermain." In
City Council Meeting Minutes
November 9, 1999
• Page 9
1 other words, replacing the watermain now would help to eliminate the potential for future
2 watermain breaks.
3 Motion by Marks, second by Thuesen, to approve Resolution 99-066, which states that the City
4 of St. Anthony hereby approves the Plans as submitted by Ramsey County, for the Silver Lake
5 Road Bridge Reconstruction Project.
6 Motion carried unanimously.
7 Motion by Marks, second by Faust, to approve the agreement known as Agreement 99013 be-
8 tween Ramsey County Cooperative and the City of St. Anthony that pertains to the Silver Lake
9 Bridge Reconstruction Project, contingent upon satisfactory review and approval by the City
10 Attorney.
1.1 Motion carried unanimously.
12 Ranallo thanked Mr. Soler for his presentation and input to the meeting. Ranallo remembered
13 that this project was started about four years ago. Faust commented that he and Mr. Soler had
first talked about this project in 1991. Marks thanked Mr. Soler for agreeing to work with the
City on clearing out the sidewalks.
16 B. Contract for Cleaning Services for City Hall Facility (Resolution 99-067).
17 Motion by Cavanaugh, second by Thuesen, to approve Resolution 99-067, stating that the City of
18 St. Anthony approves the Contract for cleaning services for the City Hall/Community Center
19 with Compton's Commercial Cleaning, Inc. and authorizes the Mayor and City Manager to
20 execute said Contract on behalf of the City.
21 Motion carried unanimously.
22 C. Ordinance 99-007, re: Amendment to Personnel Policy (1st reading)
23 Marks asked if the amendment was a Staff recommendation, and Mornson clarified that it was.
24 He further stated that City Attorney Bill Soth is reviewing the amendment.
25 Motion by Marks, second by Faust,to approve the first reading of the Amendment to Personnel
26 Policy.
27 Motion carried unanimously.
28 D. Cily Manager Review.
�9 Ranallo stated that it is customary in November for the Council to designate two members to
�j carry out a performance review for the City Manager, determine goals for the following year, and
31 provide recommendations for a raise in salary.
City Council Meeting Minutes
November 9, 1999
• Page 10
1 Thuesen and Cavanaugh volunteered to meet with the City Manager for a performance review,
2 determining goals and recommendations for salary. Ranallo suggested that the remaining mem-
3 bers of the Council submit a note regarding the review.
4 Motion by Marks, second by Cavanaugh,to approve Councilmembers Brian Thuesen and Dennis
5 Cavanaugh to meet with the City Manager for a performance review, goal setting, and raise pro-
6 posal.
7 Motion carried unanimously.
8 Thuesen offered a suggestion that the newly elected Council review the current process of evalu-
9 ating the City Manager. His suggestion was to develop a uniform system so that all
10 Councilmembers are evaluating the City Manager on the same criteria.
11 X. UNFINISHED BUSINESS.
12 None.
13 XI. ADJOURNMENT.
Motion by Marks, second by Thuesen, to adjourn the meeting at 8:18 p.m.
15 Motion carried unanimously.
16 Respectfully submitted,
17 Sue Selseth
18 TimeSaver Off Site Secretarial, Inc.
19
20 4ayor
11A A,A k Az 19
21 ATTEST:
22 City Clerk