HomeMy WebLinkAboutCC PACKET 10022003 Meeting Sheet
IIIIII VIII VIII VIII VIII VIII IIII IIII
102998
Box: 29
Folder: CC PACKETS 2001-2004
Document: CC PACKET 10022003
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL SPECIAL MEETING
THURSDAY, OCTOBER 2, 2003
5:00 PM
CITY COUNCIL CHAMBERS
I. Call to order.
II. Resolution 03-086,re: Consider Bid Package for the Public Works Construction
Project(Bid Package 42).Action requested. Gary Benson, Kraus-Anderson
Construction Company and Jeff Ortel, Ortel Architects. (pp. 01 —04)
III. Resolution 03-087,re: Consider Bid Package for the Fire Station Construction Project
(Bid Package#2). Action requested. Gary Benson,Kraus-Anderson Construction
Company and Jeff Ortel, Ortel Architects. (pp. 05 —06)
IV. Consider Resolution 03-089, re: Transferring funds from Water/Sewer Bond Fund to.
Public Facilities Budget. (pp. 07 - 12)
V. Other Business.
VI. Adjournment.
03
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 086
A RESOLUTION RELATING TO CONSTRUCTION OF A PUBLIC WORKS
FACILITY, AWARDING THE BID FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Public Works
facility; and
WHEREAS, bids were received and reviewed for said project on September 25, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended the bid be awarded to the
lowest responsible bidder for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby awards the bid for Bid Package No. 2 relating to construction of a Public Works facility,
as recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
04
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 086
A RESOLUTION RELATING TO CONSTRUCTION OF A PUBLIC WORKS
FACILITY, REJECTING ANY AND ALL BIDS FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Public Works
facility; and
WHEREAS, bids were received and reviewed for said project on September 25, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended any and all bids be rejected for
Bid Package No. 2.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby rejects any and all bids for Bid Package No. 2 relating to construction of a Public Works
facility, as recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of 52003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
05
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 087
A RESOLUTION RELATING TO CONSTRUCTION OF A FIRE STATION,
0
AWARDING THE BID FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Fire Station;
and
WHEREAS, bids were received and reviewed for said project on September 23, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended the bid be awarded to the
lowest responsible bidder for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby awards the bid for Bid Package No. 2 relating to construction of a Fire Station, as
recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
07
MEMORANDUM
DATE: September 29, 2003
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: PUBLIC FACILITIES - SOIL CONTAl\'IINATION & FIRE STATION
I performed an analysis to determine if funds are available to support the cost of
correcting the soil contamination issue at Public Works and the higher costs for the Fire
Station.
The original budget for the project included:
Public Works Facility $2,481,750.00
Fire Station $1,757,750.00
Land Acquisition $ 500,000.00
Architect—Oertel $ 340,000.00
Kraus Anderson(CM) $ 126,000.00
Bond Issuance/Insurance $ 138,000.00
Bond Discount $ 186,500.00
Total $5,530,000.00
The initial budget did not include contingency funding for soil contamination issues or
bids coming in higher than projected. At the time.the budget was set, it was felt that the
construction bids would be considerably less than the projected costs and would serve as
a funding source for unforeseen costs such as contaminated soil problems or higher costs.
As we are aware, the bids for Public Works came in very near the budget allocation,
creating a need to research alternative funding to correct the soil contamination issues.
Also, the bids for the Fire Station were higher than projected which requires the
appropriation of additional funding or trimming back on the quality of the building.
When trying to determine what funds might or might not be available, one of the first
options is to check existing projects to determine if funds could be accessible and redirect
those funds to support the deficit of another project.
Upon researching our current projects, funds (up to $390,000) are available from the
Water/Sewer Revenue Bonds Projects that could be transferred to the Public Facilities
Project to fund the deficits.
08
In March, the City sold a$2.2 million bond (funded by water rate increase) to support
four water and sewer improvement projects:
1) Water Main Replacement/Kenzie Terrace $ 630,000
2) 27`h Avenue Sewer Replacement $ 440,000
3) Water Filtration/Chemical Room Upgrade $ 960,000
4) Up-Grade Electrical System/Wells 3,4 & 5 $ 170,000
$2,200,000
Because of a favorable bidding climate, WSB &Associates combined the Kenzie Terrace
Water Main Project and the 27`"Avenue Sewer Project. By doing so, the actual cost was
$850,000 compared to the projected cost of$1,070,000.
Because the remaining funds $220,000 are associated with Public Works activities such
as maintaining the water and sewer system, Council could authorize the unused hinds to
fund another public works project.
I contacted Todd Hubmer, WSB &Associates, to inquire if he had any concerns
regarding use of the funds for another project. Mr. Hubmer's only concern was that, if
these funds were transferred to another project, we establish a contingency plan for the
possibility that costs for the Chemical Room Upgrades could come in higher than the
adjusted budget.
If the actual costs of the projects did come in higher than expected, my recommendation
would be to transfer reserves or interest earnings from the water filtration funds to offset
a deficit in funding.
An additional, $170,000 could be made available by deferring the budget of the Electrical
System Improvements for Wells 3, 4 & 5. Future funding options would include:
1) If the Chemical Room Upgrades came in under budget,
the funds could be used to complete the electrical
improvements to the wells.
2) As part of the 2003 water rates, Council approved an increase
of 5 cents per 100ccf to fund non-recurring maintenance costs.
These funds could be designated to fund some or all of the
electrical improvements.
Consideration:
Council authorizes a transfer of$390,000 from the Water& Sewer Projects Fund to the
Public Facilities Project.
r�a-
0
44
-
I �Y a.l.' t .� ,t Il�.• a '' , 1 ., 7 Y 1', r "I ! 1 �. A' -:'T7� � � ` c4 e � p. I_,
t')f ) {. y ♦ ,tF' r ti - n r< '>'::
♦p t'0 1
G.�x! ; :lLI �
�-r'P Yrw,l � fQy 1,{f�',y fj2�0�1 •:< �L 1•`.' � I''at � M � � - � �r F � 1 .O 1 �`/
' •} �. '� � ) 1 rf.c`, � e �° a � x' 4.T ' n.:F� f t •, .y _ - I + S��r F - �` _
r
l To
x.
I J �' �rr' t• `i l�s ,r�. r^' t,R,. �`y I.� J _ n -t� :r>< ;h�
1 y'. ;''�hk r�.� R ,tF� ✓ ��:�°, - r,�.l 1 � � � � 1 ., 1 �i r�k - ,,f 41 +i!1� -.� _
1 i�����i-.��-+ ��� PY� lZ tt f�` 1 �{ � 7 �.�_ r ' 7 � t - a� i�•s �t'tar•� f ,i .�-LS t<�� � r �t - I I -.ti'_ p, I�S...
x :d zF `•^' a b< <•.�- .-c r�- 1' < ): r S .1 r�.. rti '� { .. 12 ° 3, �7`w s•'3
- i.€.. 5`�)c -�Nt.. -' �. �� P a. -r'{' t. ,_ci � d' 1--,rt rY � � rl + t �'r'' ".tti.•
�I� L�.,�xc.� s r t ♦� `� n tj' )i.,Ir �1 Q 1 7 :ti - �
• F' )) L
� Ii �;c�y�x � - (, c.�y V =:■� ■ `L:_ ■ _E" �.:- 1� r '.—■V �! a— ■ ■ — .■- —4 `� ■——F ■ — }A �i r- t^:%
1• � d ��_' Jr�� E-'1 1 a ' 'ff7
i V �''��,�4. ,.tf ( t w Sti; •i spy _: - ,'int l � { .'3J �° ylu q �� J�I�'
�4� i <'t"�"1 f�r Jt a+ �'� �c��4 y�'�'>LCA• - b,'j�-J fi Wr
Al,•l ` ' trl ! 1 i•`1 1.' •it'1� 1SZs,�. � 1�� it- '�1a a �1 �' 1 �I7( ta V-11� 1 ..I , •11+c'
� k+51 i ?AZ � .,t, ��Li_�, p-`af s .,< `-�' 71.', •" i,�1 �t �F t .rriti�;,� r; "h G..' 1 �'� rl� r t s411ry 1 - t' �a U� it 1.�4'� ?'r.c'n{. ,"r �' 1:�t 1 a...,,`I
�' ;� 4 .t�rt� x.; -, �• •-ra .ak at i ..`� tis �a..rr J`�' 1 '..ct,t r. � ���,.,♦ja •,i,`
� Y Q�aT. 2 +-;Sa )tib. s � Ck C,_t'"'^�. '•Sk z: 1 �S A!t P .:..<y)�t .r�.� � �-S - �• �} r, rt'nt r., -•+ � `1 ��,r
1
�c. LfC j'+rc''"AJ t��, ..i A�l.`_x .�� � � +�.- Ix •� -,Itiy- 4 v ✓ t .a v ! ra kf� c ,e + `•a f �i
j4,
' s7h ; -4 r{A
�3'ctF '� rF�'h •a'j <7 _ f>l- �. ..�.
f std ♦} t ;✓p t „o ,+r+ I h' t -�: iV 7`, >F �kU .1�.-+c �ktw.ts,�i" �c-1 'N '.
i w. 1
C �' re •r, N t te.t i �. 11�; �'"� r c l��. S+>,N z .1. � .t:,� yy,, 1 "ro '1. ''.1 r. t f'
'.4 °".b:- �F�;t';� S - ,�.C. ..i a 7s.1 ..rr< ty`--,xl��� f 'S.� � Z� rr t'A=�C x� tis ""-i .tr - 3 r.�.t n,�+�c i y �r�i'� �'�'}r• t yri,
'1 F v.'f' i1+.a1�' } 1•. �l'.;j:� .a] _�'-.r.1'•j IY+ I ,:' Lt .�,7! it`�' t ,.r Jr P �`.f r �. .`.t _. hr � iC { 1 i.G'JL t�' �'r + rl� ,.!Y.7.
� ii, s� , +•Iti, - ��.� �- 3.�,�y't � n _t■v l 1..; i, �7- _ �.�.' � c "�_ t - �:
- I �.>n y ,P r � y''y �`• 'h _ ■ —f1 rt ■ ■— ■ r }.`_ ti tl tI k�� � h
V I •i `% z, �7
' 'F+- � 34, i t, y 1 �a t G .1 � T Tr ; �'r Y ? �r } t ( 1 t F � :�:"r t•� '61
I c ,ti tyt; r '•�� •.ti '�, f c y.,�,S .. I .� I �, 9 �!. &� .+ •r�
� I� t �`t ,��'r� �_ �_1� '.. t i�r3 � �� •{l J .;.,� f < ?+�i )7 � t1u tl. 1 ..�I <�: 7 �L� `. ,.+ 1 r 7 � - s � f
f°cl
J-
i 1 � �°r�} ` Iii~';r tom}, r^' a t�il;„ rtli t £'�� a� �.fit 'cf a'� rte, < .°� s •,tik i��.l a i ,�1 ,�
�� o� nom"! f!s y 7t i + •'T � � � � + t �� i- � o .ft r ]W a 5 i f
__ __ 6. IY'..,[1 i'� � � .�� H�f_rr �. t -� ntTVu + iJ•- �^r` � � f,t�` 1 -. ,P t .t.°.ry k .�;n
r•43 I s t ?r ; y.. 1 �?• ' f L ,_ C, - .'( S - �f °i�'. ,t~. �
i .�+ tr• tr .1 Ir t L.
ti
. •r J'J~ r,�; 1 I .t:nl 3 4 I, - 1 /
rr;O
-� rcenue Bon,ds
r `� f rl PI �• `�. 7 t ; .t , f '.,' r
1 { '� W � 1 i Pf r fr '. I�I� I ,=..•r
-Ir
�'�otehnta�l = n�ds Avatlablle s= .3-90
j , i� . -� ,.� v `�5{ ^� . : t f>y r �u y 1 +`•, .rS ,t c _ r ] t
�,
r r J.. � V
nz� � errra�c� t2 1 IPr.;,�e e 7 Avenue io I e�etls x J �
• i � � t, r � o v r � r
i � [�t��f � , r ' �r ti 7 '�'I I� ' �4.r_ , J!:•. 1 �I xr. ��r ri•gyp:' -
V�1r
OHO Ok .x .7
R t r1 r r `r4r '>< t + I'}' •+.. f t
^r_:L1 / a ..� qt'i 3-� {:� r`k y`� �- r" o�
P Jy� rF -•v 1 .Y � •\ � ��1.• ti'r.
.�.�. iDree'11 - �.'•� + �r t 1 r \f '( �. j .rrl.• �•� t�` 5.f 4 tiu t� tF4..-¢. `
w . , r�. ect c, Ir�Ixn rover ; e�nts
r .t
r _ � .
, ,f•- %_rriJr4 :L� .1 'i '/ O" 00+0/x _,,4 r r? ' k +crg -`-. -aJr'.Kr:•I s_��'rr �,. 1 a' 'LXt - I"-
_ [�^' •r" x r;,� � L - I `,.,•' 1� a! �. ',. � ;,1 I I _ � ry � --t t•
�I y.e'R,�.•� 1' � rl� t Yi �/' t "ti 'v ..n c" f r ! i `'� �a 'I f I l I `l
3
�d•.����1 i. J .1�. �d,� � r'.-R, ��J: � o- '� � �i'L .n.., °r} L�� y :k.urT c,t;� � � o� y tir..r"rh*'i a� - p J a::�tiaYt :fir
r fi
l ,. 6 -S. cU to!• r `t ., 4! �� 3(1 A 7 1 "1 r n t.( rF 1 'Y 5�. �, J .� r r
ti r,-i: t a - '�x n' � 9 _ ,� , y',t' r riF .{�� �� r '+IF ° �q�. �r .� „e ,�y';R r •I•�
,I� , t '�,d�^ r t H� � ` � ]�••r r I' - 4 's N-r 1 ,w � '! f ip � � 1 t Sri; �. 1..
:-
� .. r' -� � r r } `,•�a. ,'f r-. >', "�1 .� t � 3 r.�p t+ .t ,� �._r 5 � •� 5 .4+ r'a
:� I � _ � :ti c -r 1- U-r 4 �t 1 �' .. -b. �•(F r t t� �.. jr-i T+ �- L f r 1
;S fir+ i0
h r � U `` ;r � ��, a r2 Tt �'�t c,. r °�..-� ? u ��•rl r, a� Or J � + F f �-' � F,}+
ji
1
e. '
M
Of
. ! d1'.ir.-
1 y �Y � ��1��l� s 10 �- r � .:n �
�1 .010,:-,
corecta dolCont:anlnatleon
J s Fait
p
u llc oris: St r ;
9 t," �-S.•,
t` r rZ; sir
v l .r i ��11. iv . .L7. .S�f 1.t, _ do J -
d �� //I4:
■ Oloy tJ0i1 •$ c ac111 lei/FFlre. Station. ' t
1 p Y $�� •s r 1 ,, •
r � __, y i,. �, .1 F
W�z'_>� r.4' St. ,j I' i r` z 'y Y� ',.7� A" � �i { ' 7r . Y• ,� N� t�. .,, vt.a ��, r P,{ �•_
loectr� a r e en
;fa C : In1; O�.V n1L11YCl1r1
rd,.�.lr _t �. _ `�ll'r• pe ,..rr �f,r, r 4. gd,
,• : �' a f f: C',Phe i:, lca Roo ,: f,,`� 1,
xn _lades .0 ome s t In Under w
ati r. u
w
tr�'rfCf r._s tftr
z ` .1 l k d 1 rr � - �. t ' (d> �,et tTse Fur ds, for E c tca�l h rov nlet is
• c.. I L a,ct. f' ' .t ,y f i -7. 1 � s �.A.' 7
-i 1cy4� r 'zS y -.t'i, r �'. tti n �-yr7 i � �` f :,1J-_. � f r :� f,!• r to r r;!° r
+ x
u
e r =` T.1 :t.•s} fr v �, t C t � I • } �' L f r r ,~ X ;. 1 ;z 1 \
Lyse on Recu Malterlance Funds fro' t, �.
t y 1 ;SS
It �:t `� F ',n�. P s Y _ ' � .'�� 7 i Wate / ewer Yund. , r�
�P � �Mi, z ��,•; rt�� t�'r�_ s,, 9• ,f` .y-,r[ it„ti .f,.l c fgtf: � c;L �'.�uy.- �_�u 'i�.•rQ. � R:r 7.' F Z:F�aJ':.'{',� l{, r�, ,
t ,
is D
12
CITY OF ST ANTHONY
RESOLUTION#03-089
A RESOLUTION TRANSFERING FUNDS FROM THE WATER/SEWER REVENUE BONDS
TO THE PUBLIC FACILITIES PROJECT
WHEREAS, the bidding process has been completed for the Public Facilities Project; and
WHEREAS, soil contamination has since been discovered at the Public Works site; and
WHEREAS, the bids for the Fire Station are higher than the projected budget; and
WHEREAS, Oertel Architects/Krause Anderson feel the low bidders are good contractors and
find the bids to be competitive; and
WHEREAS, the funds are available to transfer from the Water/Sewer Revenue Bond Projects
Fund;
NOW,THEREFORE,BE IT RESOLVED that:
1) The sum total of $390,000 is transferred from the Water/Sewer Revenue Bond
Project to the Public Facilities Project. The funds shall serve as funding to correct
the soil contamination costs ($150,000) at the Public Works site and the increased
budget for the Public Facilities Project.
Adopted this day of ,2003
ATTEST: Mayor
City Clerk
Reviewed for administration: City Manager
NOR
0
no
to
0 too
MIM
I I
/ I I
I I I I
/ I x
Qv
s �
� a
5
TED
'CORE _ �
rAN
s� " 'dal 1�A.'� �� � 2 Wil', `r '��' `�.9•"f S�_Yc�1".y}`�.�'c�y �`p_.
R.
�0 GA
I IISL�JD
E >zM I I II
<< (oA6 ISI.P�►-ID L I I!
X
%1
,1 r
- - - - - - --- - - - - - - - -�—
EXISTING
PUBLIC
WORKS
t ,
I DEPARTMENT x
L - -- - --- - - - - - -- - - -- -
I A CHANDLER DRI VE
1 in 7
L -J L
U I H L
IF
I /
-1 FI /
Or
F7
- - - - - - - - -- -- - - - - - - -- - - - - - - - . . . . . . . . . . . . . . . . . . . . . . . .
C H A N D L E R D R I V E
I °
I l II LJ \
I I
- o000
i Bill -
I
I !'%1`+211 ti.4:�.r: .;T:7•
I
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 087
A RESOLUTION RELATING TO CONSTRUCTION OF A FIRE STATION,
REJECTING ANY AND ALL BIDS RECEIVED FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Fire Station;
and
WHEREAS, bids were received and reviewed for said project on September 23, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended bids, as received,be rejected
for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby rejects any and all bids for Bid Package No. 2 relating to construction of a Fire Station, as
recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
C H A N D L E R D R I V E
IIII I � r
I IIII 111
IIII oil
II 1
� iiii Ili � Q
I � 0000a � I
N
J J
OF
I
i 1
i
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL SPECIAL MEETING
THURSDAY, OCTOBER 2, 2003
5:00 PM
CITY COUNCIL CHAMBERS
I. Call to order.
II. Resolution 03-086, re: Consider Bid Package for the Public Works Construction
Project(Bid Package#2).Action requested. Gary Benson, Kraus-Anderson
Construction Company and Jeff Ortel, Ortel Architects. (pp. 01 —04)
III. Resolution 03-087, re: Consider Bid Package for the Fire Station Construction Project
(Bid Package#2). Action requested. Gary Benson, Kraus-Anderson Construction
Company and Jeff Ortel, Ortel Architects. (pp. 05 —06)
IV. Consider Resolution 03-089,re: Transferring funds from Water/Sewer Bond Fund to
Public Facilities Budget. (pp. 07 - 12)
V. Other Business.
VI. Adjournment.
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 086
A RESOLUTION RELATING TO CONSTRUCTION OF A PUBLIC WORKS
FACILITY, AWARDING THE BID FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Public Works
facility; and
WHEREAS, bids were received and reviewed for said project on September 25, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended the bid be awarded to the
lowest responsible bidder for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby awards the bid for Bid Package No. 2 relating to construction of a Public Works facility,
as recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of 12003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
os
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 087
A RESOLUTION RELATING TO CONSTRUCTION OF A FIRE STATION,
REJECTING ANY AND ALL BIDS RECEIVED FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Fire Station;
and
WHEREAS, bids were received and reviewed for said project on September 23, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended bids, as received,be rejected
for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby rejects any and all bids for Bid Package No. 2 relating to construction of a Fire Station, as
recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
IQRAUS-ANDERSONo CONSTRUCTION COMPANY
October 2,2003 ® CONTRACTORS & CONSTRUCTION MANAGERS
Michael Morrison
City Manager
City of St.Anthony
3301 Silver Lake Road
St.Anthony,MN 55418
Re: St. Anthony Fire Station/St. Anthony Public Works
St. Anthony,Minnesota
Dear Mr. Mornson:
As Construction Manager for the City of St. Anthony, Kraus-Anderson®Construction Company,
Midwest Division would like to provide information to the City for- its consideration of bids
received recently for the Fire Station and Public Works projects.
As you know, the City has previously awarded bids for Site Utilities, Earthwork, Footings,
Foundations and long-lead structural items for both projects,and the sitework at both locations is
well underway.
Subsequently, we have received bids for the building completion, mechanical and electrical
construction for both projects. The Fire Station bids were received on September 23, 2003 and
the Public Works bids were received on September 25,2003.
We are bringing the results of these bids to the City Council tonight for consideration and action.
The total for the Fire Station bid amount for BP-1 Bid Division Nos.. I through 5 is$320,607.00,
which has already been awarded.The total bid amount for BP-2 Bid Division Nos. 1 through 20
is $1,570,472.00, which includes Alternate Nos. 6 and 7. Awarding these bids would result in a
total Project cost amount of $2,760,289.00 which is $482,229.00 over the approved Project
budget amount of$2,278,060.00.
The total for the Public Works bid amount for BP-1 Bid Division Nos. 1 through 7 is
$666,7.32.00, which has already been awarded. The total bid amount for'BP-2 Bid Division Nos.
I through 23 is $1,681,790.00, which includes Alternate No. 7. Awarding these bids would
result in a total Project cost amount of $3,520,699.00 which is $268,759.00 over the approved
Project budget amount of$.3,251,940.00.
In addition, the sitework at the Public Works project has encountered extensive unknown
contaminated and unsuitable soils. The correction of this soils situation is resulting in an
additional cost of$150,000.00, which is above the project costs listed above..
The project team, including City Staff, Oertel Architects and Kraus-Anderson has spent the last
week diligently pursuing value engineering and cost reduction items with the low bidders for
both projects. To date,these efforts have resulted in significant cost savings for consideration by
the City.
Midwest Division
15625 Rendova Streel, Circle Pines, MN 55014 A/l1 C
Phone: (763) 786-7711 Fax: (763) 786-2650 .' ;
Equal Opporlunily Employer
Michael Morrison -2- October 2,2003
City of St.Anthony
If these items are accepted and agreed upon,the projects stand as follows:
• Public Works will be over budget by the$150,000.00 amount for the soil
conditions;
• Fire Station will be over budget by$250,000.00.
In light of this, the project team offers the following three options for the City Council's
consideration:
Option 1
Award Public Works with additional funding of$150,000.00 for the unsuitable soils. Redesign
and re-bid the Fire Station to meet the original budget.
This option will require a total project budget of$5,680,000.00.
Option 2'
Public Works will be subjected to further value engineering/cost reductions to fund the
$250,000.00 overage at the Fire Station. In addition, this option will still require the additional
funding of$150,000.00 for unsuitable soils.
This option will require a total budget of$5,680,000.00
Option 3
Award Public Works with additional funding of$150,000.00 for the unsuitable soils. The Fire
Station to be funded with an additional$250,000.00.
This option will require a total budget of$5,930,000.00.
Kraus-Anderson and Oertel Architects, along with City Staff, will present these options in more
detail at the City Council Meeting tonight.
Very truly yours,
KRAUS-ANDERSON®CONSTRUCTION COMPANY
WDn
Vice President
GDB:rh
c: Jeff Oertel,Oertel Architects%Jon M.Kuenstling, KAMW/Scott Johnson,KAMW
G
y s ��t�.+�F�y+l�f' �',P� n x1'�. ✓'i °cr n s_; ,Y
R� ,x
I
e R
x.
al[R
IR
— —3
r
5ALIN
SAINT ANTHONY FIRE HOUSE
xk-1
FEZ-
4 try��
ti4
r
u
t
t
At-_ - - }`+_�+�-i-s. "�•
+a
b � ;
�lk
s
_ _ - _ — - •seo.mow w r� �- m ,�'.. ,a
. -� _ _ _ _ _ its -°r •l �.�+►` �_� �..... -
v _
MEMORANDUM
DATE: September 29, 2003
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: PUBLIC FACILITIES - SOIL CONTAMINATION & FIRE STATION
I performed an analysis to determine if funds are available to support the cost of
correcting the soil contamination issue at Public Works and the higher costs for the Fire
Station.
The original budget for the project included:
Public Works Facility $2,481,750.00
Fire Station $1,757,750.00
Land Acquisition $ 500,000.00
Architect—Oertel $ 340,000.00
Kraus Anderson (CM) $ 126,000.00
Bond Issuance/Insurance $ 138,000.00
Bond Discount $ 186,500.00
Total $5,530,000.00
The initial budget did not include contingency funding for soil contamination issues or
bids coming in.higher than projected. At the time the budget was set, it was felt that the
construction bids would be considerably less than the projected costs and would serve as
a funding source for unforeseen costs such as contaminated soil problems or higher costs.
As we are aware, the bids for Public Works came in very near the budget allocation,
creating a need to research alternative funding to correct the soil contamination issues.
Also, the bids for the Fire Station were higher than projected which requires the
appropriation of additional funding or trimming back on the quality of the building.
When trying to determine what funds might or might not be available, one of the first
options is to check existing projects to determine if funds could be accessible and redirect
those funds to support the deficit of another project.
Upon researching our current projects, funds (up to $390,000) are available from the
Water/Sewer Revenue Bonds Projects that could be transferred to the Public Facilities
Project to fund the deficits.
In March, the City sold a$2.2 million bond (funded by water rate increase) to support
four water and sewer improvement projects:
1) Water Main Replacement/Kenzie Terrace $ 630,000
2) 27`h Avenue Sewer Replacement $ 440,000
3) Water Filtration/Chemical Room Upgrade $ 960,000
4) Up-Grade Electrical System/Wells 3,4 & 5 170,000
$2,200,000
Because of a favorable bidding climate, WSB & Associates combined the Kenzie Terrace
Water Main Project and the 27`h Avenue Sewer Project. By doing so, the actual cost was
$850,000 compared to the projected cost of$1,070,000.
Because the remaining funds $220,000 are associated with Public Works activities such
as maintaining the water and sewer system, Council could authorize the unused funds to
fund another public works project.
I contacted Todd Hubmer, WSB &Associates, to inquire if he had any concerns
regarding use of the funds for another project. Mr. Hubmer's only concern was that, if
these funds were transferred to another project, we establish a contingency plan for the
possibility that costs for the Chemical Room Upgrades could come in higher than the
adjusted budget.
If the actual costs of the projects did come in higher than expected, my recommendation
would be to transfer reserves or interest earnings from the water filtration funds to offset
a deficit in funding.
An additional, $170,000 could be made available by deferring the budget of the Electrical
System Improvements for Wells 3, 4 & 5. Future funding options would include:
1) If the Chemical Room Upgrades came in under budget,
the funds could be used to complete the electrical
improvements to the wells.
2) As part of the 2003 water rates, Council approved an increase
of 5 cents per 100ccf to fund non-recurring maintenance costs.
These funds could be designated to fund some or all of the
electrical improvements.
Consideration:
Council authorizes a transfer of$390,000 from the Water& Sewer Projects Fund to the
Public Facilities Project.
Public Facilities Project
Public Work/Fire Station
Appropriate Additional Funding?
J., J 'A Source — Water/Sewer Revenue Bonds
•Potential Funds Available = $390,000
Kenzie Terrace/27th Avenue Projects
*Under Budget by $220,000
Defer Electrical Improvements to Wells
3, 4 & 5 = $ 170,000.
Designation of Funding
A't $ 150,000 to Correct Soil Contamination
at Public Works Site.
$240,000 to Public Facilities/Fire Station.
Electrical Improvement Funding:
id
•If Chemical Room Upgrades Comes in Under
Budget Use Funds for Electrical Improvements.
•Use Non-Recurring Maintenance Funds from
Water/Sewer Fund.
®RAFT
vy
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL SPECIAL MEETING
THURSDAY, OCTOBER 2, 2003
5:00 PM
CITY COUNCIL CHAMBERS
I. Call to Order.
H. Resolution 03-086, re: Consider Bid Package for the Public Works Construction Project
(Bid Package#2).Action requested. Jon-& ft, Kraus-Anderson Construction
Company wi�Lbe res _
70k 5 eo 0 r L_ A C.
III. Resolution 03-087, re: Consider Bid Package for the Fire Station Construction Project
(Bid Package#2).Action requested. - Lidensoneonstmetion
' '"�_
.Company will be present and the resolution will be distributed at the meeting.
I AI
v�
ZJ\o�uA=f ent.
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL SPECIAL MEETING
THURSDAY, OCTOBER 2, 2003
5:00 PM
CITY COUNCIL CHAMBERS
I. Call to Order.
II. Resolution 03-086, re: Consider Bid Package for the Public Works Construction Project
(Bid Package#2).Action requested. Jon Kuenstling, Kraus-Anderson Construction
Company will be present and the resolution will be distributed at the meeting.
III. Resolution 03-087, re: Consider Bid Package for the Fire Station Construction Project
(Bid Package#2).Action requested. Jon Kuenstling, Kraus-Anderson Construction
Company will be present and the resolution will be distributed at the meeting.
IV. Other Business.
V. Adjournment.
J
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL SPECIAL MEETING
THURSDAY, OCTOBER 2, 2003
5:00 PM
CITY COUNCIL CHAMBERS
I. Call to Order.
II. Resolution 03-086, re: Consider Bid Package for the Public Works Construction Project
(Bid Package#2).Action requested. Jon Kuenstling, Kraus-Anderson Construction
Company will be present and the resolution will be distributed at the meeting.
III. Resolution 03-087, re: Consider Bid Package for the Fire Station Construction Project
(Bid Package#2). Action requested. Jon Kuenstling, Kraus-Anderson Construction
Company will be present and the resolution will be distributed at the meeting.
IV. Other Business.
V. Adjournment.
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 086
A RESOLUTION RELATING TO CONSTRUCTION OF A PUBLIC WORKS
FACILITY, AWARDING THE BID FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Public Works
facility; and
WHEREAS, bids were received and reviewed for said project on September 25, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended the bid be awarded to the
lowest responsible bidder for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby awards the bid for Bid Package No. 2 relating to construction of a Public Works facility,
as recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 086
A RESOLUTION RELATING TO CONSTRUCTION OF A PUBLIC WORKS
FACILITY, REJECTING ANY AND ALL BIDS FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Public Works
facility; and
WHEREAS, bids were received and reviewed for said project on September 25, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended any and all bids be rejected for
Bid Package No. 2.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby rejects any and all bids for Bid Package No. 2 relating to construction of a Public Works
facility, as recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of ) 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 087
A RESOLUTION RELATING TO CONSTRUCTION OF A FIRE STATION,
AWARDING THE BID FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Fire Station;
and
WHEREAS, bids were received and reviewed for said project on September 23, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended the bid be awarded to the
lowest responsible bidder for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby awards the bid for Bid Package No. 2 relating to construction of a Fire Station, as
recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 087
A RESOLUTION RELATING TO CONSTRUCTION OF A FIRE STATION,
REJECTING ANY AND ALL BIDS RECEIVED FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Fire Station;
and
WHEREAS, bids were received and reviewed for said project on September 23, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended bids, as received, be rejected
for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby rejects any and all bids for Bid Package No. 2 relating to construction of a Fire Station, as
recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of ) 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
DRAFT
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL SPECIAL MEETING
THURSDAY, OCTOBER 2, 2003
5:00 PM
CITY COUNCIL CHAMBERS
I. Call to Order.
H. Resolution 03-086, re: Award Bid Package for the Fire Station Construction Project(Bid
Package#2).Action requested. Jon Kuenstling, Kraus-Anderson Construction Company
will be present.
III. Resolution 03-087, re: Award Bid Package for the Public Works Construction Project
(Bid Package#2).Action requested. Jon Kuenstling, Kraus-Anderson Construction
Company will be present.
IV. Other Business.
V. Adjournment.
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 086
A RESOLUTION RELATING TO CONSTRUCTION OF A PUBLIC WORKS
FACILITY, AWARDING THE BID FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Public Works
facility; and
WHEREAS, bids were received and reviewed for said project on September 25, 2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended the bid be awarded to the
lowest responsible bidder for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby awards the bid for Bid Package No. 2 relating to construction of a Public Works facility,
as recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 03 - 087
A RESOLUTION RELATING TO CONSTRUCTION OF A FIRE STATION,
AWARDING THE BID FOR BID PACKAGE NO. 2
WHEREAS, bids were called for bid package no. 2 relating to construction of a Fire Station;
and
WHEREAS, bids were received and reviewed for said project on September 23,2003; and
WHEREAS, Kraus-Anderson Construction, Inc. recommended the bid be awarded to the
lowest responsible bidder for each Bid Division.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby awards the bid for Bid Package No. 2 relating to construction of a Fire Station, as
recommended by Kraus-Anderson Construction, Inc. in the letter attached hereto.
Adopted this day of , 2003.
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Manager