HomeMy WebLinkAboutRES 76-030 RESOLUTION AUTHORIZING FILING OF APPLICATION FOR GRANT TO SUPPORT RESIDENTIAL PROPERTY OWNER SUBSIDIES UNDER THE PROVISION OF THE MINNESOTA STATUTES SECTIONS 18.023 Meeting Sheet
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Document: HRA RES 76-030 RESOLUTION AUTHORIZING FILING OF
APPLICATION FOR GRANT TO SUPPORT RESIDENTIAL PROPERTY
OWNER SUBSIDIES UNDER THE PROVISION OF THE MINNESOTA
STATUTES SECTIONS 18.023
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RESOLUTION 76-030
A RESOLUTION AUTHORIZING FILING OF APPLICATION FOR GRANT
• TO SUPPORT RESIDENTIAL PROPERTY OWNER SUBSIDIES UNDER THE
PROVISION OF THE MINNESOTA STATUTES SECTIONS18 .023.
'niEREAS the State of Minnesota !'
provides for the making of grants, pursuant to
Minnesota Statutes, Section 18.023 to. assist residential '
property owners in
removal and disposal of diseased trees. - -
[dHEREAS, the City of Sty. Anthony meets all the eligibility criteria for
(applicant)
such grants as set forth in the Department of Agriculture's Regulation Agr 107, i
including the administration of a shade tree disease controlI
program approved �I
by the Minnesota Commissioner of Agriculture, and a local subsidy program which
is compatible with the administrative requirements of the State grant prograrn.
WHEREAS, $ 4,000.00 has been appropriated by the City of St. Anthony If
(amount) (applicant)
r:cr the local subsidy program and based upon the appropriate formulas and tree 'I
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surveys, it has been estimated that the amount of State grant will not exceed
• !$_ a �nnn
(a.mount)
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N0>T, THEREFORE, be it resolved by the City Council of the i
(Governing Body)
City of St. Anthony
(applicant)
1. That an application be made to the Department of Agriculture, Shade
Tree Disease Control Program, for a grant-in-aid pursuant to Minnesota
Statutes, Section 18.023, as amended in 1975 for an amount presently
estimated to be $4 ,000 . 00
(State's share) i4
2. That .the City Manager is hereby author .zed �
(authorized agent of theapplicant)
and directed to execute and to file such application with the State of
Minnesota, Plant Industry Division o-,-_ the Department of Agriculture,
and to provide additional information and to furnish such documents as
may be required by said Agency, to F:,ecute such contracts as are required j
by said Agency and to act as the authorized correspondent of the Applicant.
SEAL {{
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Signature of or Ing Officer j
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Signature of Authorized Person
(If other than. Recording Officer)
AS hereby attested to on this �_ day of 19 `1(p
MINNESOTA DEPARTMENT OF AGRICULTURE
DIVISION OF PLANT INDUSTRY
670 State Office Building
St. Paul, Minnesota 55155 -
GRANT-IN-AID APPLICATION
RESIDENTIAL PROPERTY TREE REMOVAL SUBSIDY t
. FOR STATE USE ONLY
Date Received Contract #
Application # Requisition #
Date of Award Date of Encumberance
PART I - GENERAL INFORMATION
(1) Political Subdivision Applying; i (2) Program Manager - Person to whom
Name: inquiries about the application
City of St. Anthony . 1
should be directed.
• Address: 3301 Silver Lake Road i Name: Jerry Dulgar
Minneapolis, MN. 55418 i
County: Hennepin & Ramsey Title: City Manager
Address: 3301 Silver Lake Road
Phone; Minneapolis , MN. 55418
789-8881
(3) Individual authorized to act in ' (4) Tree Inspector responsible for
behalf of the applicant: certification of eligible trees: f
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Name: Jerry Dulgar Name: Larry Hamer
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Title: City Manager Address: 3301 Silver Lake Road
Minneapolis, MN 55418
Address: 3301 Silver Lake Road Phone: 789-8881
MP1s.MN. 55418 _
Phone: 789-8881 Status: ) Certified I
( ) Provisional f
APPENDIX A: Please include evidence
of certification.
(5) Fiscal Agent to whom check should be issued.
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• Name: I
Carol B. Johnson Address: 3301 Silver Lake Road
Title: Clerk/Treasurer Phone: 789-8881
Payee's' Title:
8/75 AGR 36
( x) New Application (—) Renewal Application
a. If within the Seven-County-Metropolitan area, does the applicant have a Shade Tree !
Disease Control Program approved by the Commissioner of Agriculture?
( x ) yes ( ) no
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b. If located in Out-State Minnesota, has the applicant received the Commissioner of
Agriculture's approval to bring their Shade Tree Disease Control Program under
M.S. 18.023?
( )
yes ( ) no
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APPENDIX B: Please include evidence of approval.
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(8) Does the applicant presently have a APPENDIX C: Please include evidence
subsidy program? that program is in operation,
or evidence that the program
(—) yes (_�L) no is to be initialed. i.e.-reso-
lution of the policy , I-- ngt
Has the governing body of the applicant body authorizing the local
committed the applicant to a subsidy program? subsidy program and indicating
the financial commitment to f
( yj yes (—) no the program.
Prepare res . as attached for 7/13/76 _
Present FY 19-76 Coning IF 1916
Amount budgeted for Applicant 's Subsidy Program $
Estimated State grants-in-aid to be received $4,000 .00 $5 ,000 .00
TOTAL $8 ,000 . 00 $10 , 000.00 i
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Apr;licant's Budget year? Jan 1 - Dec 31
month month
(10) has the appropriat regional planning
authority been notified that t':e applicant APPENDIX D: Please include a copy of
is se-�':ing State assistance? the notification and the '
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reviewing agencies comments.
(x ) yes (—) no I
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Identify the planning body notified: _ Metropolitan Cguncil
PART II - EXTENT OF THE PROBLEM
(1) Number of Elms in applicant's control areas
. 1200
Estimated Elms on private property . . , , . . . '-8'6'x— f
• Number of Oaks in applicant's control areas . . , , . . , 0�� 0
Estimated Oaks on private property . , . . . , , . . }
% Elm 'within control areas . . . . . . . . . . . . . . 4T 5
100
to Oak within control areas . . . . . . . . . . . . . . . 100%
- 2 - 8/75 AGR 36
(2) Preceding Calendar P
• 4 resent Calendar
Year 19 5 Year 19-26
• Number of Elm identified aiji diseased 2 60._
Number of diseased Elm removed 2 26 I
Number of Oak identified as diseased A
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Number of diseased Oak removed 0 _ 0 I
% l o,-s of Elm less f-han1lo
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Loss of Oak 0 %
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(3) Discuss the extent of the Dutch Elm Oak Wilt �
/ problem in the applicant's community, ie; the
rate at which Elms/Oaks are being lost; the potential aesthetic or economic loss; and any
other impact peculiar to the applicant's community. (Continue on additional sheet if space
is inadequate. )
In St. Anthony -our loss ratio has been low to date but is increasing i
rapidly as noted above. The aesthetic loss to the community will be
rather drastic as St. Anthony has approximately 450 acres of land {
(Gross 'Golf Course, Sunset Cemetery and Salvation Army Camp) located
within our limits that are semi public private and are extensively
forested with elms and oaks. In addition St. Anthony has St. Anthony
Boulevard running through the city for approximately one and one-fourth
miles and . the boulevard has two rows of elms along both sides of it
that are very large and beautiful. Other areas of the city also have
numerous elms although some areas do not. The loss on private non
• residential property will be particularly hard hittin in St. Anthony
as we have 3 cemeteries , one golf course and one camp area all in a
rather small community and all are extensively forested with elms
and the subsidy program as presently constituted doesn 't even apply
to them.
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3 - 8/75 AGR 36
PART III - CONTROL PROGRAM
�) Date that the applicant's Shade Tree Disease Control Program was approved
(2) Give a statement of long-term and short-term goals for the Control Program._________-___
The goal of the St. Anthony- program is to contain the spread of
Dutch Elm and Oak Wilt until such time as a financially feasible
preventative is available or until such time as our reforestation
program can began to replace the elms particularly with other
species.
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(3) Assess the effectiveness of the applicant's Control Program. (Continue on additional i
sheet if space is inadequate. )
!
St. Anthony's loss of elms and oaks appears to be substantially lower '
than neighboring communities, both in numbers and percentage wise.
St. Anthony has a rather extensive trimming and chipping program for !
• boulevard trees and we provide chipping service for trimming of trees
located on private property. We plan to continue those programs along
with our detection program.
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(4) Discuss the problems of the control program; administrative, technical, and any others, c
(Continue on additional sheet if space is inadequate. ) '
It takes too long to .have samples of diseased trees tested and returned i
to the city and many samples from trees that are obviously very sick
are returned as negative but with no explanation of what the problem
is. Testing service has ended too early in the fall in some past years. k
Subsidy should be extended to some privL�Ce nonresidential property ie
cemeteries and private non profit organizations such as the Salvation
Army. St. Anthony has over 300 acres of land extensively covered with
elms and oaks that fall into the above classification.
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4 _ 8175 AGR 3E
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PART IV SUBSIDY PROGRAM
(1) How long has the applicant.'s subsidy program been in existence? Just beginning
• or, when is it to become effective? As soon as possible
. (2) Clearly and completely describe the subsidy -program. Organize your answer in the manner -
most appropriate. Please include the following areas.
(a) Nkat persons are eligible and what trees are eligible for the local subsidy?
(b) Method for determining amount of subsidy?
(c) Records maintained, accounting methods used, and paper work involved? r
(d) - Procedure or arrangements made for rF=ving diseased trees from private residential
property.
APPENDIX E: Please include copies of forms, records or other documents which will
support the applicant's explanation of the administrative framework of
the local subsidy program.
a.. . A11_ owners of private residential property and all species of
elms and oaks .
b. The subsidy will be the lessor .of $100.00 or 50% of the cost of t
removing the . tree.
c. As follows:
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1. Record of private residential proprty owners who removetrees
and request subsidy.
• 2. Number of trees removed from each pro erty.
3 . Certification that trees removed a uirements of the State
of Minnesota.
4 . Record of subsidy paid by city.
5. All other records required .by State of -Minnesota or to comply j
with accepted . accounting procedures. i
6 . City Treasurer will account for all fiscal transactions
using acceptable accounting procedures similar to accounting
procedures used for all city fiscal transactions .
7 . Complete and accurate records, of all, phases of the program ?
will- be maintained by Mr. Hamer, the tree inspector, including
but not limited to all records required by the State of Minnesota.
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5 _ 8/75 AGR 36
(3) If the applicant's subsidy program is presently in operation discuss:. , the administrative. '<-'
., problems; and, citizen feedback on the program.
• N/A
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PART V - CERTIFICATION
I do hereby certify that all statements, exhibits, and supporting documents
contained herein are true, accurate and complete in all respects, to-the--
bestof my knowledge.
I submit this application by virtue of the authorization granted to me by
Cion the July i3 day of 19 7h
policy-ma ing ody of applicant y -�"
APPENDIX F: Include resolution of policy-making body indicating; existence I
o,f an approved control program; existence of local subsidy program;
authorization to submit the application; and, designation of author- I
ized agent. (Please note suggested resolution (attached. )
8/75 AGR 36
APPENDIXES
Appendix A . . . . . . . . . . . . . . . Tree Inspector's Certification
Appendix B . . . . . . . . . . . . . . . . . Approval of Control Program
Appendix C . . . . . . . . . . . . . . . . . Local Authorization of the
Subsidy Program
Appendix D . . . . . . . . . . . . Planning Agency Review
Appendix E . . . . . . . . . . . . . . . . . Supporting Documents for
Subsidy Program
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Appendix F . . . . . . . . . . . Resolution Authorizing
Submission of Application
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'7 v 8/75 AGR 36
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REQUEST FOR PAYMENT
It is requested that the State of Minnesota make payment of $
• (amount)
to
at
(name of payee) (address)
I do hereby certify that the following stated trees, claimed as basis for
Payment
under the agreement by and`between the Department of Agriculture and
(parties name)
entered into on the _ of 197,1
(day) (month)—
do
month)do comply with the eligibility criteria as set forth in the Department of Agriculture's
Regulation Agr 107.
Signature of Authorized Agent (date)
SUMMARY SHEET OF CERTIFIED REMOVALS/DISPOSALS
Name of Property Owner Date of Noti- Date of Charge for Local State Cost to
Address fication of Removal Removal - Subsidy Subsidy Property
Telephone # Removal Disposal
Location of Removed Tree Owner
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SUMMARY SHEET OF CERTIFIED REMOVALS/DISPOSALS Cont;
NqQ of Property Owner -Date of Noti- Date of Charge for Local State Cost to
AdWess fication of Removal Removal - Subsidy Subsidy Property
Telephone # Removal Disposal Owner ='
Location of Removed Tree
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CERTIFICATE OF TREE REMOVAL/DISPOSAL
Instructions to eligible property owner. . To be eligible for a grant-in-aid the ,
property owner must:
• (1) Obtain two independent estimates from responsible and
qualified tree services for removal and disposal.
(2) Select the lowest responsible and qualified bidder.
(3) Remove the diseased tree within 20 days, of notification of
removal by local authorities.
(4) Submit an invoice or receipt of payment from the contractor
performing the service,
(5) Submit the attached Form AGR 37 verifying date of removal
and compliance with estimate requirement.
Note: If the above eligibility requirements cannot be met, the property owner
must submit a brief justification stating the extenuating circumstances preventing
compliance. The statement will -be reviewed by local authorities.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
I do hereby certify, that two independent estimates for tree removal/disposal were
obtained from responsible and qualified tree service contractors, and that the lowest
bidder was selected. And further, that the trees claimed eligible for the local and
state subsidies were removed on day of , 19
(day) (month)
Name:
• Address:
Phone:
Location of 'removed tree:
(Signature) (date)
FOR MUNICIPAL USE ONLY
Number of Trees Removed Local Subsidy $
Total Cost of Removal/Disposal $ State Subsidy $
Cost to Property Owner $
I hereby certify that the above claimed removal/disposal has complied with the Depart-
ment of Agriculture's Regulation Agr 107, or is in as near compliance as practically
possible.
' Signature of Tree Inspector (date)
Minn. Dept. of Agric.
ORIGINAL-Dept. of Agriculture YELLOW-Property Owner PINK-Municipality 8/75 Form AGR 37