The URL can be used to link to this page

Home My WebLink AboutCC WORKSESSION 04052004 Meeting Sheet IIIIII VIII VIII VIII VIII VIII IIII IIII 102919 Box: 29 Folder: CC PACKETS 2001-2004 Document: CC WORKSESSION 04052004 CITY OF ST. ANTHONY VILLAGE COUNCIL WORK SESSION AGENDA Monday, April 5, 2004 5:00 PM City Hall I. Call to Order. II. Review 2004 Goal action steps and discuss which items to conduct in 2004 and 2005. III. Other items. IV. Adjournment. Sandwiches will be provided by Culver's. Reminder: Joint School Board/City Council meeting will begin at 6:00 pm in the Council Chambers. St. Anthony Village E H L E R S 2004 Strategic Planning Session January 22-23,2004 a ASSOCIATES INC ° GOAL#1 Target Completion Date Implement Silver Lake Redevelopment "10/07 STRATEGY#1 Target Completion Date Facilitate redevelopment through developer T10/05 DEFINE GOAL ACCOMPLISMIENT Redevelopment completed for major portion of Apache Mall area TARGET PRL%L4 RY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Prepare implementation plan EA EA 05/04 2500 2. Secure alternate funding sources TG DSU/EA/WSB 10/04 2500 3. Develop project timeline EA EA 6/04 1500 4. Develop on-going project communications EA EA 7/04 5000 5. Implement property acquisition strategy PO PT/JG 6/04 - 6. Identify phasing options PO PT/DSU 6/03 - 7. Implement process to assure building/design MM MM/DSU/WSB/JH 04/04 2500 compliance 8. Project oversight HRA uarterly update 9. Identify possible service impacts MM EA/Staff On-going 10. Assist with mall demolition SK MM 5/30 Met Council grant 11. 39th Ave improvements TH EA 10/15 Assessment, fed grants 13 St. Anthony Village E H L E IZ 2004 Strategic Planning Session a ASSOCIATES i N c January 22-23, 2004 Target Completion GOAL#2 Date Improve communications plan for Silver Lake redevelopment/city signage 6/04 DEFINE GOAL ACCOMPLISHMENT Public informed of progress and issues related to redevelopment TARGET PR A ARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Identify key communication issues and audiences, EA EA/SH/PG 04/04 1000 2. Start process for electronic message board at city hall MM Planning Com. 11/04 TBD 3. Improve signage for city hall and council chambers JH -MAI/Mayor/CC 11/04 10,000 4.Monument sign for City at Silver Lake by Three JH MM/Mayor/CC 11/04 20,000 Rivers Park. 5. Set date and agenda for Town Hall meeting MM MM/Mayor/CC 6/04 5,000 6. Meet and present strategic plan to Planning and Park MM MM/Mayor/CC 11/04 0 commissions and school board. 14 St. Anthony Village E � �E R S 2004 Strategic Planning Session & ASSOCIATES INC January 22-23, 2004 Target Completion GOAL#3 Date Policy guide for lights, sidewalks and e-fiber 12/1/04 STRATEGY Prepare policy guide to assist future decisions 12/1/04 DEFINE GOAL ACCOMPLISHMENT Policy adoption and incorporated into KFS TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Identify options and costs for each potential street JH JH/WSB 06/04 element 2. Develop incremental estimates for each element JH JH/WSB 07/04 3. Identify potential funding sources JH JH/WSB 08/04 4. Prepare benefit analysis for property owners JH JH/WSB 08/04 5. Prepare policy options for CC review JH JH/WSB 08/04 6. Draft policy based on CC direction JH JH/WSB 12/04 15 St.Anthony Village E H L E I�S 2004 Strategic Planning Session January 22-23, 2004 & ASSOCIATES INC GOAL#4 Target Completion Explore Community Response Team Date DEFINE GOAL ACCOMPLISBAIENT Completed response plan TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Research federal and local resources JH JH/MM/CC 4/04 2. Prepare federal CERT grant request JH JH 4/04 3. Prepare informational packet for CC JH JH 4/04 4. CC review and direction MM Mayor/CC 9/04 5. Solicit for Citizen Corps Council CCC) JH/NWSH Mayor/CC 9/04 6. Appoint CCC Mayor/CC 10/04 7. Conduct CCC meeting Mayor/CC JH 11/04 8. Advertise for CERT training JH/SH 12/04 9. Initiate training for first group JH Fire Det 1/05 16 St. Anthony Village E H L E R S 2004 Strategic Planning Session January 22-23, 2004 & ASSOCIATES INC . GOAL#5 Target Completion Date Complete construction of city facility projects 12/04 Target Completion Date STRATEGY#1 Complete fire station,public works building and liquor stores on time and on budget 12/04 DEFINE GOAL ACCOMPLISHNIENT TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Prepare time lines for each project JH/JH/ML JH/JH/ML 6/04 2. Prepare/update budgets JI H/ML JH/JH/ML/RL On-going 3. Track timelines and budgets JH/JH/ML JH/JH/ML On-going 4. Provide monthly exception budgets to CC JH/fH/MI., MM On-going 5. Conduct ribbon cutting JIVJH/ML JH/JH/ML On-going 17 FUTURE COUNCIL AGENDA ITEMS March 9,2004 Meeting Date Meeting Type Staff Items/Issues March 23 Regular Planning Commission issues of March 16 M.Larson Liquor 2003annual report T.Hubmer Consider bids for water plant T.Hubmer 3 res.relating to 39'b street improvements. April 5 Joint meeting 6:00 pm in Conference Room with ISD#282 April 12 Joint meeting 5:30 pm in Conference Room with Park Commission April 13 Regular J.Hartman Public Works annual report Ramsey County Jan Wiessner will give a report Ehlers Res., Sale of GO bonds-2004A&B April 20 Joint meeting 5:30 pm in Conference Room with Planning Commission April 27 Regular Planning Commission issues of April 20 J.Hewitt& Fire and Police 2003 annual reports D.Engstrom Presentation of Plaque to City Clerk Public hearings on 39'a Avenue: Award construction bid for 39'Avenue Award bond sale for 39'&regular street improvements May 11 Regular R.Larson& S. Finance 2003 annual report/2003 Audit Bonniwell May 25 Regular Planning Commission issues of May 18th -7 Public hearing on 2005 City budget Date bear Community Leader, As your Mayor, and on behalf of the City Council, I am sending you this special invitation to celebrate our Town Hall Meeting with us, coming up in St. Anthony beginning October 2"d. We are very proud and excited to announce the completion of some of our projects. and the updates for all other important events in our community. As a community leader and friend that has contributed to making St. Anthony an extraordinary community, We want you to be part of this special day. Your contributions have helped create the successes that we are so pleased with. Mark your calendars now to be part of these special festivities in St. Anthony. Sincerely, Randy Hodson Mayor �J I DPAFT REQUEST FOR COUNCIL CONSIDERATION Report Date: March 8, 2004 Meeting Date: March 23, 2004 Agenda Section: ITEM DESCRIPTION: Proposed Town Hall Meeting MANAGER'S REVIEW: Enclosed please find a preliminary draft for a Town Hall meeting. This concept is used by New Brighton City Hall and is tailored after their program. This program would replace the Mayor's Ice Cream Social, which replaced the Volunteer Dinner. The idea behind the New Brighton program is to get all Councilmembers and key staff involved in different topics of interest to the community. The preliminary schedule is an attempt by me to get the issues of the day out to the public. If there are different issues, we should discuss it. Michael Mornson City Manager LETTERHEAD DATE Dear Town Hall Meeting Participant, The First Annual St. Anthony Village Town Hall Meeting is scheduled for Saturday, October 2, 2004. You are invited to be part of this City event that promotes community pride and involvement. The Town Hall meeting is scheduled for Saturday, October 2, 2004, from 8:30 AM to 12 noon at the Community Center/City Hall. Your organization is an important part of St. Anthony's quality of life. The services, programs, and support you provide residents help fulfill St. Anthony's vision to be the "preferred place to live, work, and do business". In order to make this a successful Town Hall Meeting, we suggest your exhibit: ♦ Tells Your Story + Celebrates Community Pride ♦ Promotes Volunteerism Together we can make a difference in our residents' lives. I hope you'll take the opportunity to tell them who you are and what you do! Please fill out and return the enclosed form by September 24, 2004 to reserve your free exhibitor space. (See details on the enclosed materials.) Spaces are limited,so please return your registration form as soon as possible. If you have any questions, please call Judy Monson at City Hall, 612-789-8881. I look forward to seeing you on October 2nd Sincerely, Randy Hodson Mayor Oil, CJ FIRST ANNUAL TOWN HALL MEETING SATURDAY, OCTOBER 2, 2004 COMMUNITY CENTER/CITY HALL 3301 SILVER LAKE ROAD ST. ANTHONY, MINNESOTA EXHIBIT GUIDELINES Ob,jective 1. Provide a forum for civic, government, community,and volunteer groups to communicate with their constituencies. 2. Increase attendance and involvement in the Town Hall Meeting. Participants All civic, government, community,and volunteer groups with City of St. Anthony constituents. Examples of those invited are: City and County Departments; Local Service Organizations; St. Anthony Chamber of Commerce; Kiwanis; Lions; St. Anthony-New Brighton School District Board; St. Anthony Sports Boosters; etc.; and City Commissions. Exhibits 1. Plan to have your exhibit ready by 8:00 AM to accommodate early arrivals. (The Community Center/City hall opens at 7:00 AM.) The morning's schedule includes these specific times to visit the exhibits: 8:30 - 9:00 AM; 10:30 - 11:00 AM; and 12 noon - 12:30 PM. 2. Each exhibit will be provided with one table surface located in the hallway outside the main meeting room. 3. All materials must be tastefully presented. Some Tips for Exhibitors ♦ Be creative and friendly ♦ Have some give-aways, people love them! ♦ Offer a raffle. We'll let you pull the winner at the end of the morning, during lunch. If you have any questions, please call Judy Monson at 612-789-8881. We look forward to seeing you on October 2nd. . ain tho ills e CITY OF ST. ANTHONY VILLAGE TOWN HALL MEETING AGENDA October 2, 2004 8:30 AM Registration 9:00 AM Mayor Randy Hodson Will Welcome Those in Attendance and Present a General State of City Update. Mayor Hodson will Introduce Councilmembers, City Manager, and Department Heads 9:40 AM to Attendees Choose one of Three Tracks: 10:30 AM Informational Tracks Track One Track Two Track Three G m (Council Chambers, (Multi-Purpose Room, Public Works and Public Why is the City in the Quality Schools = Quoli tV Safety Update Liquor Business.? Communities Introduction: Introduction: Introduction: Councilmember Jerry Councilmember Dick Councilmember Randy Faust Horst Stille Panel: Panel: Panel: -Tay Hartman, Public -Mike Larson, Liquor -Bob Duncan, School Works Director Manager District#282 -Joel Hewitt, Fire Chief -Roger Larson, Finance Superintendent -Dick Engstrom, Police Director -Rick Dunn, School Board, Chief School District#282 Town Holl Agenda - Page 2 10:30 AM - BREAK- VISIT EXHIBITIONS 11:00 AM 11:00 AM - Attendees Choose One of Two Tracks 11:45 am Informational Tracks Track One Track Two �Gvm� (Council Chambers Development Update Three Rivers Park Update -Mayor Hodson Councilmember Brion Thuesen -City Manager Mornson -Rosemary Franzese 12 noon - Light Sandwich Lunch by Culver'5 in Multi-Purpose Room 12:30 PM CITY OF ST. ANTHONY VILLAGE COUNCIL WORK SESSION AGENDA Monday, April 5, 2004 5:00 PM City Hall I. Call to Order. U. Review 2004 Goal action steps and discuss which items to conduct in 2004 and 2005. III. Other items. IV. Adjournment. Sandwiches will be provided by Culver's. Reminder: Joint School Board/City Council meeting will begin at 6:00 pm in the Council Chambers. St. Anthony Village E H L E R S 2004 Strategic Planning Session & ASSOCIATES INC January 22-23, 2004 GOAL#1 Target Completion Date Implement Silver Lake Redevelopment 10/07 STRATEGY#1 Target Completion Date Facilitate redevelopment through developer 10/05 DEFINE GOAL ACCOMPLISHMENT Redevelopment completed for major portion of Apache Mall area TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Prepare implementation plan EA EA 05/04 2500 2. Secure alternate funding sources TG DSU/EAIWSB 10/04 2500 3. Develop project timeline EA EA 6/04 1500 4. Develop on-going project communications EA EA 7/04 5000 5. Implement property acquisition strategy PO PT/JG 6/04 - 6. Identify phasing options PO PT/DSU 6/03 - 7. Implement process to assure building/design MM MM/DSU/WSB/JH 04/04 2500 compliance 8. Project oversight HRA Quarterly update 9. Identify possible service impacts MM EA/Staff On-going 10. Assist with mall demolition SK MM 5/30 Met Council grant 11. 39th Ave improvements TH EA 10/15 Assessment, fed grants 13 St. Anthony Village E H L E R S 2004 Strategic Planning Session & ASSOCIATES INC January 22-23, 2004 Target Completion GOAL#2 Date Improve communications plan for Silver Lake redevelopment/city signage 6/04 DEFINE GOAL ACCOMPLISHMENT Public informed of progress and issues related to redevelopment TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Identify key communication issues and audiences EA EA/SH/PG 04/04 1000 2. Start process for electronic message board at city hall MM Planning Com. 11/04 TBD 3. Improve signage for city hall and council chambers JH MM/Mayor/CC 11/04 10,000 4.Monument sign for City at Silver Lake by Three JH MM/Mayor/CC 11/04 20,000 Rivers Park. 5. Set date and agenda for Town Hall meeting MM MM/Mayor/CC 6/04 5,000 6. Meet and present strategic plan to Planning and Park MM MM/Mayor/CC 11/04 0 commissions and school board. 14 St. Anthony Village C u ®S 2004 Strategic Planning Session & ASSOCIATES INC January 22-23, 2004 Target Completion GOAL#3 Date Policy guide for lights, sidewalks and e-fiber 12/1/04 STRATEGY Prepare policy guide to assist future decisions 12/1/04 DEFINE GOAL ACCOMPLISHMENT Policy adoption and incorporated into KFS TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Identify options and costs for each potential street JH JH/WSB 06/04 element 2. Develop incremental estimates for each element JH JH/WSB 07/04 3. Identify potential funding sources JH JH/WSB 08/04 4. Prepare benefit analysis for property owners JH JH/WSB 08/04 5. Prepare policyoptions for CC review JH JH/WSB 08/04 6. Draft policy based on CC direction JH JH/WSB 12/04 15 St. Anthony Village E H L E R S 2004 Strategic Planning Session & ASSOCIATES INC January 22-23, 2004 Target Completion GOAL#4 Date Explore Community Response Team DEFINE GOAL ACCOMPLISHMENT Completed response plan TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Research federal and local resources JH JH/MM/CC 4/04 2. Prepare federal CERT grant request JH JH 4/04 3. Prepare informational packet for CC JH JH 4/04 4. CC review and direction MM Mayor/CC 9/04 5. Solicit for Citizen Corps Council (CCC) JH/MM/SH Mayor/CC 9/04 6. Appoint CCC Mayor/CC 10/04 7. Conduct CCC meeting Mayor/CC JH 11/04 8. Advertise for CERT training JH/SH 12/04 9. Initiate training for first group JH Fire Det 1 1/05 16 St. Anthony Village E H L E Ft S 2004 Strategic Planning Session January 22-23, 2004 a ASSOCIATES INC GOAL#5 Target Completion Date Complete construction of city facility projects 12/04 Target Completion Date STRATEGY#1 Complete fire station,public works building and liquor stores on time and on budget 12/04 DEFINE GOAL ACCOMPLISHMENT TARGET PRIMARY KEY COMPLETION ACTION STEPS RESPONSIBLE INDIVIDUALS DATE RESOURCES 1. Prepare time lines for each project JH/JH/ML JH/JH/ML 6/04 2. Prepare/update budgets JH/JH/ML JH/JH/ML/RL On-going 3. Track timelines and budgets JH/JH/ML JH/JH/ML On-going 4. Provide monthly exception budgets to CC JH/JH/ML MM On-going 5. Conduct ribbon cutting JH/JH/ML JH/JH/ML On-going 17 FUTURE COUNCIL AGENDA ITEMS March 9, 2004 Meeting Date Meeting Type Staff Items/Issues March 23 Regular Planning Commission issues of March 16 M. Larson Liquor 2003annual report T. Hubmer Consider bids for water plant T. Hubmer 3 res.relating to 39`h street improvements April 5 Joint meeting 6:00 pm in Conference Room with ISD#282 April 12 Joint meeting 5:30 pm in Conference Room with Park Commission April 13 Regular J. Hartman Public Works annual report Ramsey County Jan Wiessner will give a report Ehlers Res., Sale of GO bonds-2004A&B April 20 Joint meeting 5:30 pm in Conference Room with Planning Commission April 27 Regular Planning Commission issues of April 20 J. Hewitt& Fire and Police 2003 annual reports D. Engstrom Presentation of Plaque to City Clerk Public hearings on 39'Avenue: Award construction bid for 39'Avenue Award bond sale for 39'b&regular street improvements May 11 Regular R. Larson& S. Finance 2003 annual report/2003 Audit Bonniwell May 25 Regular Planning Commission issues of May 18th Public hearing on 2005 City budget Date Dear Community Leader, As your Mayor, and on behalf of the City Council, I am sending you this special invitation to celebrate our Town Hall Meeting with _- us, coming up in St. Anthony beginning October 2"d. We are very proud and excited to announce the completion of some of our projects and the updates for all other important events in our community. As a community leader and friend that has contributed to making St. Anthony an extraordinary community, we want you to be part of this special day. Your contributions have helped create the successes that we are so pleased with. Mark your calendars now to be part of these special festivities in St. Anthony. Sincerely, Randy Hodson Mayor REQUEST FOR COUNCIL CONSIDERATION �ain thorry ilia eC% Report Date: March 8, 2004 Meeting Date: March 23, 2004 Agenda Section: ITEM DESCRIPTION: Proposed Town Hall Meeting MANAGER'S REVIEW: Enclosed please find a preliminary draft for a Town Hall meeting. This concept is used by New Brighton City Hall and is tailored after their program. This program would replace the Mayor's Ice Cream Social, which replaced the Volunteer Dinner. The idea behind the New Brighton program is to get all Councilmembers and key staff involved in different topics of interest to the community. The preliminary schedule is an attempt by me to get the issues of the day out to the public. If there are different issues, we should discuss it. DRAFT Michael Mornson City Manager LETTERHEAD DATE Dear Town Hall Meeting Participant, The First Annual St. Anthony Village Town Hall Meeting is scheduled for Saturday, October 2, 2004. You are invited to be part of this City event that promotes community pride and involvement. The Town Hall meeting is scheduled for Saturday, October 2, 2004, from 8:30 AM to 12 noon at the Community Center/City Hall. Your organization is an important part of St. Anthony's quality of life. The services, programs, and support you provide residents help fulfill St. Anthony's vision to be the "preferred place to live, work,and do business". In order to make this a successful Town Hall Meeting, we suggest your exhibit: ♦ Tells Your Story ♦ Celebrates Community Pride ♦ Promotes Volunteerism Together we can make a difference in our residents' lives. I hope you'll take the opportunity to tell them who you are and what you do! Please fill out and return the enclosed form by September 24, 2004 to reserve your free exhibitor space. (See details on the enclosed materials.) Spaces are limited,so please return your registration form as soon as possible. If you have any questions, please call Judy Monson at City Hall, 612-789-8881. I look forward to seeing you on October 2nd. Sincerely, Randy Hodson Mayor FIRST ANNUAL TOWN HALL MEETING SATURDAY, OCTOBER 2, 2004 COMMUNITY CENTER/CITY HALL 3301 SILVER LAKE ROAD ST. ANTHONY, MINNESOTA EXHIBIT GUIDELINES Objective 1. Provide a forum for civic,government, community,and volunteer groups to communicate with their constituencies. 2. Increase attendance and involvement in the Town Hall Meeting. Participants All civic, government, community,and volunteer groups with City of St. Anthony constituents. Examples of those invited are: City and County Departments; Local Service Organizations; St. Anthony Chamber of Commerce; Kiwanis; Lions; St. Anthony-New Brighton School District Board; St. Anthony Sports Boosters; etc.; and City Commissions. Exhibits 1. Plan to have your exhibit ready by 8:00 AM to accommodate early arrivals. (The Community Center/City hall opens at 7:00 AM.) The morning's schedule includes these specific times to visit the exhibits: 8:30 - 9:00 AM; 10:30 - 11:00 AM; and 12 noon - 12:30 PM. 2. Each exhibit will be provided with one table surface located in the hallway outside the main meeting room. 3. All materials must be tastefully presented. Some Tips for Exhibitors ♦ Be creative and friendly ♦ Have some give-aways, people love them! Offer a raffle. We'll let you pull the winner at the end of the morning, during lunch. If you have any questions, please call Judy Monson at 612-789-8881. We look forward to seeing you on October 2nd. . ai6illa horny C� CITY OF ST. ANTHONY VILLAGE TOWN HALL MEETING AGENDA October 2, 2004 8:30 AM Registration 9:00 AM Mayor Randy Hodson Will Welcome Those in Attendance and Present a Genera/State of City Update. Mayor Hodson will Introduce Councilmembers, City Manager, and Department Heads 9:40 AM to Attendees Choose one of Three Tracks., 10:30 AM Informational Tracks Track One Track Two Track Three (Gyms (Council Chambers (Mu/ti-Purpose Room Public Works and Public Why is the City in the Quali tY Schools = Quality Safety Update Liquor Business? Communities Introduction: Introduction: Introduction: Councilmember Jerry Councilmember Dick Councilmember Randy Faust Horst Stille Panel: Panel: Panel: -Tay Hartman, Public -Mike Larson, Liquor -Bob Duncan, School Works Director Manager District#282 -Joel Hewitt, Fire Chief -Roger Larson, Finance Superintendent -Dick Engstrom, Police Director -Rick Dunn, School Board, Chief School District#282 Town Holl Agenda Page 2 10:30 AM - BREAK- VISIT EXHIBITIONS 11:00 AM 11:00 AM - Attendees Choose One of Two Tracks 11:45 am Informational Tracks Track One Track Two (G (Council Chombers� Development Update Three Rivers Park Update -Mayor Hodson -Councilmember Brion Thuesen -City Monger Mornson -Rosemary Franzese 12 noon - Light Sandwich Lunch by Culver's in Multi-Purpose Room 12:30 PM