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Folder: CC MINUTES AND AGENDAS 2003
Document: CC MINUTES 08262003
City Council Regular Meeting Minutes
August 26, 2003
• Page 1
CITY OF ST. ANTHONY
2
3 CITY COUNCIL REGULAR MEETING MINUTES
4
5 AUGUST 26, 2003
6
7 CALL TO ORDER
8 Mayor Hodson called the meeting to order at 7:01 p.m.
9
10 PLEDGE OF ALLEGIANCE.
11 Mayor Hodson invited the Council and audience to join him in the Pledge of Allegiance.
12
13 ROLL CALL.
14 Present: Mayor Hodson; Councilmembers Horst, Sparks, Thuesen, and Faust.
15 Absent: None.
16 Also Present: City Manager Mike Morrison and City Attorney Jerome Gilligan.
17
18 CONSIDERATION,DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
19 ITEMS.
20
21 I. APPROVAL OF AUGUST 26, 2003, CITY COUNCIL MEETING AGENDA.
22 Motion by Councilmember Sparks to approve the City Council Meeting Agenda of August 26,
10 2003.
25 Motion carried unanimously,
26
27 II. PROCLAMATIONS AND RECOGNITIONS.
28 None.
29
30 III. COMMUNITY FORUM.
31 No one came forward to address Council.
32
33 IV. CONSENT AGENDA.
34 A. Approve August 12, 2003, Council meeting minutes.
35 B. Consider licenses and permits.
36 C. Consider payment of claims.
37 D. Consider Ordinance 2003-009 re: Amending ordinance to allow liquor establishments to
38 remain open until 1:00 a.m. (3`d reading).
39 E. Consider Ordinance 2003-011, re: Fireworks (2"d reading).
40
41 Motion by Councilmember Horst to approve the Consent Agenda items.
42
43 Motion carried unanimously.
44
V. PUBLIC HEARINGS.
'0 None.
47
City Council Regular Meeting Minutes
August 26, 2003
• Page 2
VI. REPORTS FROM COMMISSIONS AND STAFF.
2 A. Planning Commission—August 19, 2003.
3 1. Resolution 03-073, re: St. Anthony Shopping Center, 2900 Pentagon Drive;
4 comprehensive sign amendment.
5 Planning Commissioner Todd Hanson noted a public hearing had been held August 19, 2003,
6 regarding the St. Anthony Shopping Center, LLC, request to amend its comprehensive sign plan.
7 He added the Center had recently signed leases with two tenants that had regional and national
8 scope: Bumper to Bumper and Subway. He explained these tenants had developed a logo with
9 uniform signage to promote their stores and gain recognition; however, the current
10 comprehensive sign plan did not provide sufficient flexibility of sign design to accommodate
11 regional and national tenants who had distinctive and uniform signage for all their locations.
12 Commissioner Hanson stated the petitioner was requesting an amendment to the St. Anthony
13 Shopping Center's comprehensive sign plan to allow for logo signs which deviated from what
14 was currently allowed.
15
16 It was noted staff recommended approval of the comprehensive sign plan amendment for the St.
17 Anthony Shopping Center, recognizing the marketplace with logo signs and the need for store
18 recognition.
19
20 Councilmember Horst stated he was involved with the original sign plan, which was meant to
21 keep a consistent, modern appearance to the shopping center. He noted the other tenants had
22 been expected to follow the plan. He indicated he would be disappointed if this sign amendment
allowed signs like the current Bumper-to-Bumper sign, as he felt "it stuck out like a garage-sale
sign."
25
26 Councilmember Horst noted the national franchises were not locked into only one sign. He
27 discussed ways the signs could be changed to be acceptable. He stated a quality tenant should be
28 expected to have quality signage. Councilmember Horst indicated he was opposed to amending
29 the signage criteria.
30
31 Commissioner Hanson asked a representative of the petitioner, if he had a rebuttal. The
32 representative responded he did know Bumper to Bumper had other criteria they could use;
33 however, he felt the City did not want to place restrictions on good employers who were bringing
34 jobs and businesses to the City. He added he understood examples of signs had been submitted.
35
36 Councilmember Horst indicated the example he had seen was the kind of sign the City had been
37 trying to avoid in the shopping center. He stated he did not want to prohibit tenants but wanted
38 to provide a consistent look to the shopping center. The petitioner's representative responded
39 these were reasonable thoughts; however, he did not think Bumper to Bumper could reengineer
40 its signs for each community.
41
42 Councilmember Horst indicated he felt Bumper to Bumper had a wide range of sign choices.
43 The petitioner noted he would hesitate to put up a lot of barriers to bringing them into the City.
44 He added updated signage that would be more consistent for the Center could be considered.
0
City Council Regular Meeting Minutes
August 26, 2003
• Page 3
Councilmember Faust asked if this was the first sign that would be different from the others.
2 Councilmember Horst responded it was and described the difference between what was
3 acceptable and the sign Bumper to Bumper wanted to use.
4
5 Councilmember Thuesen indicated some businesses were able to custom-make their signs, since
6 other tenants had been expected to stay with what was expected.
7
8 Councilmember Horst noted he had seen catalogs of signs for franchisers to fit the criteria across
9 the country and they would just have to match the criteria with what was in their catalogs.
10
11 Councilmember Thuesen asked Councilmember Horst what his thoughts had been when he
12 opened up his business. Councilmember Horst responded it would have been easier to put up a
13 "canned"sign; however, all the surrounding businesses had been expected to meet the criteria.
14 He restated he did not want to discourage business from coming into the City; however, he felt
15 meeting the criteria would not be a hardship for either Bumper to Bumper or Subway.
16
17 Discussion followed regarding the procedures and time limits involved in having the Planning
18 Commission revisit this issue. City Manager Mornson explained a 60-day extension could be
19 given if Council sent the amendment request back to the Planning Commission.
20
21 Councilmember Horst stated he would recommend sending the amendment request back to the
22 Planning Commission.
q? Councilmember Thuesen noted one of the positive things about the shopping center was the
25 uniformity of its signage. He added he wrestled with this issue because he did not want to
26 discourage good businesses; however, he felt Councilmember Horst had made good arguments.
27 Councilmember Thuesen stated he would be comfortable sending this issue back to the Planning
28 Commission.
29
30 Councilmember Horst stated the City could extend the period of time the banner was allowed
31 until the issue was resolved.
32
33 Mayor Hodson agreed. He stated he did not want to put the City in a position where it was
34 discouraging businesses, especially in a shopping center that was in need of improvement. He
35 agreed with moving toward a compromise for the sign.
36
37 City Attorney Gilligan indicated an extension of 60 days should be allowed to consider the
38 resolution.
39
40 Motion by Councilmember Horst to send Resolution 03-073, approving an amendment to the
41 Comprehensive Sign Plan for the St. Anthony Shopping Center, back to the Planning
42 Commission and offering a 60-day extension on the application from St. Anthony Shopping
43 Center, LLC.
44
0 Motion carried unanimously.
City Council Regular Meeting Minutes
August 26, 2003
• Page 4
Commissioner Hanson noted the Apache Plaza project was currently being considered and
2 wondered what would be done with the locally owned businesses and franchise locations. He
3 added he was somewhat disappointed with the decision, as businesses and climates change. He
4 indicated he did obtain good information to bring back to the Planning Commission.
5
6 It was noted the City had been considering many variances recently, and the suggestion was
7 made that research regarding changes should be conducted and recommendations/information
8 given regarding issues such as the number of parking spaces required at restaurants.
9
10 B. Review Northwest Quadrant Planned Unit Development PUD).
11
12 John Shardlow, DSU, noted the City of St. Anthony Village had begun to proactively pursue a
13 planning process for the redevelopment of the 250-acre Northwest Quadrant of the City. Mr.
14 Shardlow gave a project overview, which included the goals of the planning process; noted the
15 public meeting schedule and milestones; discussed the consistency of the comprehensive plan;
16 explained the Planned Unit Development(PUD); noted the process for PUD review; reviewed
17 the Design Framework Manual.
18
19 Mr. Shardlow explained site drawings from within the Design Framework Manual. He noted the
20 plans included the following: a very strong main street through the center; a strong public open
21 space within the center of the project; strong visual corridors; strong ties to park, which was
designed to substantially improve the runoff and would include a high level of amenities,
extensive landscaping and a few structures; strong pedestrian trail system; transit improvements.
25 Mr. Shardlow indicated the following concerns had been expressed by the Planning
26 Commission: concern the name of the development would cause some confusion; a request for a
27 specific drawing that would show the view directly across the parking lot to the discount store, as
28 the Commission wanted to see what the straight-line view would be; concern that the image and
29 character of the development emulate more directly the surrounding, older neighborhoods. He
30 stated he did not personally share that viewpoint.
31
32 Mr. Shardlow stated the next step was to put together the detailed planning report.
33
34 Councilmember Thuesen asked if access was being planned for those with disabilities or special
35 needs. Mr. Shardlow responded all areas for accessibility would be considered.
36
37 Councilmember Thuesen asked if some thought would go into transit issues, as they related to
38 development, so handicapped accessibility would be addressed. Mr. Shardlow responded it
39 would. Councilmember Thuesen added it was very important there were no barriers in a new
40 development such as this project, as all those issues should be carefully considered.
41
42 Councilmember Thuesen asked about the signage for the project. Mr. Shardlow responded a
43 visual preference survey had been done and the most favorable reaction had been to signage that
44 was unique. He added consistent locations along the fagade would be found, along with a
it consistent standard for size and types of letters that would be internally illuminated.
City Council Regular Meeting Minutes
August 26, 2003
• Page 5
Councilmember Thuesen stated it was not as important to have the same signage as to meet
2 expectations for quality. Mr. Shardlow responded the signage had been thought out in the
3 context of the project.
4
5 Mayor Hodson asked how the sign criteria were set and what templates were available. Mr.
6 Shardlow responded extensive models were available and the development team would be
7 proposing sign criteria.
8
9 Councilmember Sparks asked if noise control was handled in the PUD. Mr. Shardlow responded
10 it would be handled only if there were issues that arose regarding sources of concern. He added
11 site-planning techniques were used to locate loading and service areas.
12
13 Discussion followed regarding potential sources of noise and suggestions for eliminating them.
14 Mr. Shardlow replied the development team would respond to Council's concerns.
15
16 Councilmember Sparks stated she was concerned about the"sea of parking"that would be in
17 front of the major retailer. She added she was not sure the architectural criteria presented would
18 necessarily maintain the Village character. She noted there were not many windows shown on
19 the plan, even though there was an attempt to break the mass. She indicated she did not feel the
20 design criteria had been pushed on the building.
21
Councilmember Sparks stated she had been told the major retailers were not flexible; however,
she had found examples of Wal-Mart stores and Target stores that had moved beyond the usual
box design. She noted one of the reasons the City had chosen this development team was
25 because of their reputation for originality and aesthetics.
26
27 Mr. Shardlow responded there were limits with what could be done, especially when many cars
28 needed to be accommodated for a major retailer. He added this prototype certainly was not low
29 standard but was custom designed and enhanced, with higher quality building materials and
30 "more of a nod"to the surrounding areas.
31
32 Councilmember Faust asked if Mr. Shardlow recalled discussion with the Planning Commission
33 regarding taking the vast amount of parking, paving half of it and "banking"the rest. Mr.
34 Shardlow responded the term used was "proof of parking,"which meant building less parking
35 now and being able to prove there was ability to build more. He did not know if that would work
36 in this situation.
37
38 Mr. Shardlow noted the development team was present at the meeting and they had been
39 working on this project the past 18 months. He added the "number one"question from residents
40 was if this was really going to happen this time. Mr. Shardlow introduced the members of the
41 team.
42
43 Kathy Anderson, KKE Architects, stated she had been part of the Robert Muir team for many
44 shopping centers. She felt Council could answer some its questions by looking at other premier
centers the team had completed. She listed some of those centers and showed images of the
prospective plan.
47
City Council Regular Meeting Minutes
August 26, 2003
• Page 6
Mayor Hodson asked about the structure that had the tower form and if that was the beginning of
2 the boutique shops. Ms. Anderson responded it was, as the first buildings seen were going to be
3 the premier spaces. She discussed the architectural visibility plans to draw in both cars and
4 pedestrians.
5
6 Councilmember Horst asked about parking in the front and back and if all the stores would have
7 a front and back door. Ms. Anderson responded some retailers were against having two
8 entrances; however, it had been done successfully. She added diagonal parking was planned in
9 front of the stores.
10
11 Discussion followed regarding ways to make the facade richer. It was noted the architecture was
12 best viewed from the street because most of the shoppers would be arriving by car.
13
14 Councilmember Sparks indicated many cars would be coming from the south on Silver Lake
15 Road and most would see the major retailer and not the beautiful entrance. She wanted the view
16 for those passing to be consistent.
17
18 Ms. Anderson responded she felt they were dealing with this and discussed the changes in wall
19 space, shadowing, etc. She noted the first thing that would be seen was the landscaping and the
20 buildings were the backdrops.
21
22 Councilmember Horst noted he was concerned about reaching a balance among the costs
involved, the building of a high-end product and meeting the needs of the retailer. He added he
qp did like the centers completed by the development team and wanted to make sure the City
25 received the same quality.
26
27 Mr. Shardlow stated the standard to be met would be in force once the City made final decisions
28 regarding the outcome.
29
30 Councilmember Thuesen asked if the City could indicate the quality in standards, during
31 discussions, by using a broad term like"Blaine-type," for example. Mr. Shardlow responded the
32 City would need to be more specific than that.
33
34 Miles Lindberg was introduced as part of the development team specializing as a site planner of
35 retail and mixed-use development. He noted one of the conflicts with this type of development
36 was the noise generated from a retail area that was close to a residential area. He indicated the
37 development team was aware of the problem, even though solutions had yet to be designed. He
38 promised those problems would be solved if they were an issue.
39
40 Councilmember Thuesen asked if the side of the apartment building exposed to noise from a
41 loading dock, for example, could have enhanced soundproofing. Mr. Shardlow responded the
42 team was working on buffering. He added landscaping could also serve as a sound and visual
43 break.
44
Mayor Hodson stated noise issues were already present because of the proximity of the railroad
if and switchyard. He added St. Anthony was a first-ring suburb and the residents had all become
City Council Regular Meeting Minutes
August 26, 2003
• Page 7
accustomed to a certain level of noise. Mr. Lindberg agreed some noise had to be expected
2 because the setting was urban.
3
4 Councilmember Faust stated he did not want the sound issue to be minimized, as the problem
5 could be very irritating and needed to be addressed. Mr. Lindberg replied the team was not
6 trying to skirt the issue; however, they did not have a solution ready for presentation.
7
8 Len Pratt, Pratt-Ordway, discussed planned areas of buffering, explaining some of the buffering
9 caused challenges to visibility and "sense-of-presence" issues. He added the team was doing
10 what it could to meet the challenges; however, he noted there would always be some"edges."
11
12 Mr. Pratt indicated the team had heard Council's questions and had been taking notes. He felt
13 this was a good time for the development team to be listening to the Planning Commission and
14 the City Council.
15
16 Mr. Pratt introduced Gary Vogel, BKB Group in Minneapolis, and Mark Morehouse, Dominion
17 Group, to address the housing portion of the project.
18
19 Mr. Vogel presented Council with the site plan as it related to the housing component and
20 discussed the following information: layout to develop a sequence creating the urban
21 townhomes was in progress; descriptions of the urban townhomes and flats; the parking and
22 traffic movement; layout for the rental building; green area and access to the retail area; parking
provided underneath the buildings,which explained the limited parking on the surface; reasons
9 for pedestrian friendliness; 20%of the homes would be considered affordable housing.
25
26 Mr. Pratt presented proposed elevations of the flats, indicating market conditions would produce
27 the final product.
28
29 Mr. Pratt stated the team had heard "loud and clear"that there was a deep demand in the City for
30 individual walkout living, which would be repeated on the floors above. He added they would
31 learn from the first clients, as this was something new.
32
33 Mr. Vogel explained design work was being done to make the units complimentary to each other
34 and to the retail component. He added time would be needed for the full level of detail to be
35 developed.
36
37 Mr. Vogel displayed a site drawing of the side-by-side townhomes and photographic examples of
38 the side-by-side townhomes.
39
40 Mayor Hodson noted the City had been told, in the past, the affordable component was not
41 workable, yet it was said there would be a 15% to 20% affordable component. Mr. Morehouse
42 responded the affordability of the project would be closer to 15% and the team was committed to
43 meeting Met Council guidelines. He added conversations had taken place with the City's staff
44 and fiscal consultants, who indicated there were other funds available to help provide housing.
0 Discussion followed regarding formulas to determine affordable housing.
47
City Council Regular Meeting Minutes
August 26, 2003
• Page 8
Councilmember Faust asked if a resident living in affordable housing would be distinguished
2 from a resident who was not. Mr. Morehouse replied the only difference would be in the amount
3 of rent paid. He discussed the income ranges that would qualify.
4
5 Mr. Pratt indicated he had just come back from judging smart growth projects and had seen 24
6 projects from across the country. He stated the projects that came to the top were the ones that
7 had a good solid team and a city that wanted to share in the end result. He agreed the project
8 seemed like a huge undertaking and asked if St. Anthony was willing to take the risk. He added
9 he did not have all the answers; however, he had assembled the best possible team with
10 experience and financial strength.
11
12 Mr. Pratt explained the entire project would go up at once, which would make an immediate
13 impact proving it would really happen.
14
15 Mr. Pratt indicated the team was open to suggestions regarding the name of the development. He
16 noted the Village at St. Anthony was chosen to point out this was happening in St. Anthony
17 Village and not in one of the surrounding cities.
18
19 VII. GENERAL POLICY BUSINESS OF THE COUNCIL.
20 A. Review and approve TERM Sheet.
21 Stacie Kvilvang, Ehlers and Associates, Inc., noted progress had been made in the financing
22 while pushing for final review. She indicated the framework would be presented at the next
It meeting and public hearings would be held regarding the final terms of agreement. She
explained work had been done refining the numbers, along with establishment that the developer
25 was using the same numbers. Ms. Kvilvang reviewed the procedures involved.
26
27 Ms. Kvilvang discussed bringing the housing and commercial components together into a more
28 unified package. She added, between grant requests and park dedication fees, there was a gap in
29 the park development financing. She indicated discussion regarding park development was
30 ongoing, as it was realized this was important for the City. She noted phasing would be
31 considered for that part of the development.
32
33 Ms. Kvilvang explained the concept of fiscal disparities, noting communities could choose to
34 pay within the district or outside the district. She discussed the ramifications of each choice and
35 stated she understood the City wished to use fiscal disparities within the district, if at all possible.
36
37 Ms. Kvilvang stated she anticipated the preliminary TERM sheet would be before Council in two
38 weeks.
39
40 Councilmember Faust stated he was concerned the TERM sheet had not been available for the
41 current meeting. He added, even though this project was anticipated, residents were not going to
42 be jeopardized for its completion. He stated a decision had been made not to go outside the
43 district for the fiscal disparities and that issue needed to be resolved.
44
Councilmember Faust stressed time was getting short, noting he was speaking personally and not
it for the rest of the Council. He stated he hoped what was good for Ehlers and what was good for
47 the City would mesh.
City Council Regular Meeting Minutes
August 26, 2003
• Page 9
2 Councilmember Sparks stated she was worried about the park.
3
4 Mayor Hodson indicated he thought everyone was perfectly clear regarding what was needed to
5 make this happen. He asked about the value of the project, in its entirety, to the community. Ms.
6 Kvilvang responded the value was potentially$250 million with full development.
7
8 Mayor Hodson asked if fiscal disparities within the district were uncommon for a project of this
9 magnitude. Ms. Kvilvang replied she was not going to respond, as that should be a local
10 decision. She added communities have chosen both options.
11
12 Mayor Hodson asked what type of burden would come to the residents if the City went outside
13 the district. He added the City continually came to this point and then a project would dissolve.
14 He stated he felt the residents were tired of that result and they should have an opportunity to
15 review the costs and give feedback to Council. He noted he would not close the door as sharply
16 as Councilmember Faust. Councilmember Faust responded those figures would be known on the
17 30`h
18
19 Mr. Morrison suggested Ehlers be allowed to come to the next meeting with those figures.
20
21 B. Resolution 03-066, re: Sale of CUB Foods.
22 City Manager Mornson noted this resolution enabled Scott Tankenoff's group to sell its property
It to the developer.
25 Motion by Councilmember Faust to adopt Resolution 03-066 acknowledging SBT, LLC's
26 acquiescence to tax increment assistance financing, planned unit development and platting a
27 portion of the Northwest Quadrant Redevelopment Project.
28
29 Discussion:
30
31 Councilmember Sparks indicated she wanted it to be clear that this did not really involve CUB
32 Foods but SBT, LLC. She asked why this resolution needed to be passed. City Attorney
33 Gilligan responded the City was acknowledging the fact that SBT would not interfere with this
34 development. He added SBT requested this and the City was trying to accommodate.
35
36 Motion carried unanimously.
37
38 C. Resolution 03-070, re: Feasibility study on 391h Avenue NE improvements.
39 Todd Hubmer, WSB and Associates, Inc., noted this resolution ordered the preparation of a
40 feasibility report for the construction of 39`h Avenue from Silver Lake Road to Stinson Avenue.
41 He added the project was to be completed as a public improvement, which included construction
42 of new streets, water main, sanitary sewer and storm sewer to serve the proposed Northwest
43 Quadrant Redevelopment Area.
44
9 Mr. Hubmer provided Council a Proposed 391h Avenue Improvement Schedule.
City Council Regular Meeting Minutes
August 26, 2003
• Page 10
Motion by Councilmember Faust to adopt Resolution 03-070 ordering preparation of feasibility
2 report for Northwest Quadrant street and utility improvements.
3
4 Discussion:
5
6 Councilmember Sparks asked if this project would have any impact on the scheduled street
7 improvements. Mr. Hubmer responded it would not, as this was a separate project.
8
9 Motion carried unanimously.
10
11 D. Discuss SAC WAC increase.
12 Mr. Hubmer noted there was need for discussion regarding the City's current development
13 charges as they related to the sanitary sewer access charge (SAC) and water access charge
14 (WAC). He explained the City currently collected fees from developers to connect to the City's
15 trunk sanitary sewer systems and water systems and the current fees charged by St. Anthony
16 Village were approximately$150 for SAC and $200 for WAC. He indicated these charges were
17 typically collected from development as it occurred to pay for the trunk system improvements
18 necessary to serve new homes and businesses within St Anthony Village. He stated, in addition,
19 the Metropolitan Council collected a SAC charge of$1,275 for each new sanitary sewer
20 connection.
21
22 Mr. Hubmer recommended, based on a review of development anticipated within the next five
IR years in St. Anthony Village, the SAC charge be increased from $150 to $850 and the WAC
charge be increased from $200 to $450 for all new development and redevelopment in the City.
25 He noted the increased fees from SAC and WAC were anticipated to cover the costs to upgrade
26 and improve the City's sanitary and water system for the purposes of accommodating future
27 redevelopment. He added the City's water and sewer utility fees would cover maintenance
28 activities and routine replacement of systems.
29
30 Mr. Hubmer indicated the City Attorney would draft the necessary resolution to adjust the rate
31 schedule in accordance with the City's ordinances should Council desire to go forward with the
32 proposed increases in the SAC and WAC charges.
33
34 Councilmember Horst asked if a decision needed Met Council approval. Mr. Hubmer responded
35 the discussed fees were the local portion of these charges, as the Met Council had an additional
36 $1,275 fee.
37
38 Mr. Pratt noted this increase would add approximately$1,000 per unit for sewer and water. He
39 stated the development team would need to consider its impact on the financial aspect and
40 wanted the opportunity to discuss further how it would be incorporated. He added he was not
41 questioning the analysis; however, the team had been told the existing system possibly could
42 handle 500 units and the proposed retail would actually have less square footage. He stated these
43 were the types of events that caused unforeseen consequences.
44
Mayor Hodson asked if the need for the additional fees had just surfaced. Mr. Hubmer
if responded the charges were discussed at the onset of the project and these numbers were
City Council Regular Meeting Minutes
August 26, 2003
. Page 11
suggested as a result of moving through the process. He added the rate change would be applied
2 to development areas throughout the City.
3
4 Ms. Kvilvang stated SAC and WAC had been overestimated and she was not sure there would be
5 a huge fiscal impact.
6
7 City Manager Mornson suggested discussions continue with the development team regarding this
8 issue and it be brought back to Council for review.
9
10 E. Resolution 03-071, re: Award bids for Kenzie Terrace/271h Avenue NE sewer and water
11 improvements.
12 Mr. Hubmer noted a total of two bids were received for this project on August 22, 2003, and
13 were checked for mathematical accuracy and tabulated. He recommended Council consider
14 these bids and award the contract to the low bidder, Thomas and Sons Construction, Inc., in the
15 amount of$480,492.70.
16
17 Councilmember Thuesen asked if there was concern that only two bids were received. Mr.
18 Hubmer responded he did not see a problem with the bidders or the prices received.
19
20 Councilmember Thuesen asked if Council should be uneasy because the bid came in
21 considerably lower than the engineer's estimate. Mr. Hubmer responded they would be involved
to make sure things were done"up to standard."
4 Mayor Hodson emphasized the City wanted no surprises.
25
26 Motion by Councilmember Thuesen to adopt Resolution 03-071 awarding contract for Kenzie
27 Terrace/271h Avenue NE sewer and water improvements to Thomas and Sons Construction, Inc.,
28 in the amount of$480,492.70.
29
30 Motion carried unanimously.
31
32 F. Resolution 03-072 re: Accept feasibility study for 2004 street improvements and order
33 plans and specifications.
34 Mr. Hubmer presented Council with the 2004 Street and Utility Improvements Feasibility Report
35 for the reconstruction of the following streets:
36 1. Belden Drive, between 33`d Avenue NE and 32"d Avenue NE
37 2. Hilldale Avenue NE, between Belden Drive and Silver Lake Road
38 3. 32nd Avenue NE,between Belden Drive and Silver Lake Road
39 4. Town View Avenue NE, between Wilson Street and Silver Lake Road
40
41 Mr. Hubmer stated the estimated total cost of the project was $1,860,000 and gave a breakdown
42 of the charges for each improvement. He suggested the City issue a$1.8 million public
43 improvement bond, as the costs would come down. Mr. Hubmer noted a resolution was
44 provided accepting the Feasibility Study and authorizing preparation of final plans and
10 specifications.
47
City Council Regular Meeting Minutes
August 26, 2003
• Page 12
Motion by Councilmember Horst to adopt Resolution 03-072 receiving report and ordering plans
2 and specifications for reconstruction of said streets at an estimated total cost of$1,860,000.
3
4 Motion carried unanimously.
5
6 G. Resolution 03-067, re: Award bid for contract for construction of the Public Works
7 facility, and Resolution 03-068, re: Award bid for contract for construction of the Fire
8 Station facility.
9 Jon Kuenstling, Kraus-Anderson Construction Company, addressed Council concerning the
10 contract awards for the Public Works facility that was bid on Thursday, August 14, 2003. He
11 recommended, based on current information, awarding Bid Division 1 contract to F. M.
12 Frattalone Excavating in the amount of$125,592; Bid Division 2 contract to Nova-Frost, Inc., in
13 the amount of$32,800; Bid Division 3 to Bituminous Roadways, Inc., in the amount of$87,160;
14 Bid Division 4 to Gresser Companies, Inc., in the amount of$114,100; Bid Divisions 5 and 6 to
15 Fabcon, Inc., in the amount of$246,360; Bid Division 7 to Thurnbeck Steel Fabrication, Inc., in
16 the amount of$60,720. He noted the total bid amount for Bid Division Nos. 1 through 7 was
17 $666,732 and the budgeted amount was $744,404 for a difference of$77,672.
18
19 Mr. Kuenstling stated the contract awards for the Fire Station facility was bid on Tuesday,
20 August 12, 2003. He recommended,based on current information, awarding Bid Division 1
21 contract to Belair Excavating in the amount of$143,645; Bid Division 2 contract to Nova-Frost,
22 Inc., in the amount of$29,700; Bid Division 3 to Bituminous Roadways, Inc., in the amount of
$25,900; Bid Division 4 to Gresser Companies, Inc., in the amount of$68,700; Bid Division 5 to
Thurnbeck Steel Fabrication, Inc., in the amount of$52,662. He noted the total bid amount for
25 Bid Division Nos. 1 through 5 was$320,607 and the budgeted amount was $322,000 for a
26 difference of$1,393.
27
28 Councilmember Faust asked Mr. Kuenstling if he had previously worked with these contractors.
29 Mr. Kuenstling responded he had and was pleased with the group put together. He noted these
30 contractors had histories of meeting schedules.
31
32 Councilmember Horst asked if this was the entire construction cost. Mr. Kuenstling responded
33 this was only the first"go-around, as this represented getting the materials, footings and
34 foundations ready. He noted the architect was still developing the plan, which should be out
35 within the next week. He added Kraus-Anderson was currently bidding the site and ordering the
36 items that had long lead-times. Mr. Kuenstling indicated Kraus-Anderson would bid out the
37 Public Works facility on September 23, 2003, and the Fire Station facility on September 25,
38 2003.
39
40 Motion by Councilmember Horst to adopt Resolution 03-067 awarding a contract relating to the
41 Public Works construction project as recommended by Kraus-Anderson Construction Company.
42
43 Motion carried unanimously.
44
Motion by Councilmember Horst to adopt Resolution 03-068 awarding a contract relating to the
10 Fire Station construction project as recommended by Kraus-Anderson Construction Company.
47
City Council Regular Meeting Minutes
August 26, 2003
• Page 13
Motion carried unanimously.
2
3 H. Resolution 03-069, re: Call for a Special Council Meeting.
4 It was noted Council had scheduled a Special Meeting on Tuesday, October 2, 2003, at 5:00 p.m.
5 at St. Anthony City Hall to consider approval of the bid package for construction of a Public
6 Works facility and the bid package for construction of a Fire Station facility.
7
8 Motion by Councilmember Faust to adopt Resolution 03-069 calling for a City Council Special
9 Meeting on Tuesday, October 2, 2003, at 5:00 p.m. at St. Anthony City Hall.
10
11 Motion carried unanimously.
12
13 VIII. REPORTS FROM CITY MANAGER AND COUNCILMEMBERS.
14 City Manager Morrison reported the following items:
15 ■ Lynette Wittsack was the new representative to the Metropolitan Council.
16 ■ New Board of Review Laws were given to Council.
17 ■ Groundbreaking for Fire Station and Public Works began on Tuesday, September 9,
18 2003, at 5:00 p.m. for Public Works and 5:30 p.m. for Fire Station.
19 • Closing on Stonehouse was set for Monday, September 8, 2003, with demolition
20 beginning on September 16, 2003. Mr. Mornson noted some type of groundbreaking
21 would be planned.
■ Easements had been received from Hennepin County.
• Joint meeting with the School Board was scheduled for September 30, 2003.
4 Special City Council Meeting to consider Public Works and Fire Station bids was set for
25 October 2, 2003, at 5:00 p.m.
26 The public rehearing for Autumn Woods was set for Tuesday, October 21, 2003.
27 Regular Council meeting was set for November 4, 2003, at 8:00 p.m. instead of
28 November 11, 2003, as the latter was Veteran's Day.
29 Truth in Taxation hearing and regular Council meeting scheduled for December 8, 2003.
30 Mr. Momson noted this would be the last meeting of the year unless continuation was
31 needed. He added Council would then meet December 15, 2003.
32
33 Councilmember Sparks stated she had attended the Mississippi Watershed meeting that day and
34 the draft of the 2004 budget had been approved, which would be about $4 million. She added
35 approximately$77,000 was St. Anthony's portion.
36
37 Councilmember Thuesen inquired regarding Council's wishes for his attendance at the Planning
38 Commission meetings as the City moved forward with the Northwest Quadrant project. He
39 questioned whether the Planning Commission should be allowed more discussion room without
40 his presence or if he should be in attendance to answer potential questions. Councilmember
41 Horst responded the liaison person was there mostly to obtain updates and normally would attend
42 on a quarterly basis. Councilmember Thuesen agreed with Councilmember Horst but stated he
43 had wanted feedback from Council.
44
Councilmember Faust reported he had attended a Fiscal Futures Policy Committee meeting with
it the League of Minnesota Cities on Friday, August 15, 2003. He stated the 2003 Legislature had
47 requested the Department of Revenue study local sales taxes. He noted a City currently had to
City Council Regular Meeting Minutes
August 26, 2003
• Page 14
petition the Legislature to have a local sales tax for a specific project. He asked if Council
2 thought it appropriate for him to testify before the Department of Revenue asking for local
3 authority to have a sales tax, going in the direction that the residents would be required to give
4 the authority to implement it. He stated the City would not need to have a sales tax; however,
5 approval of his request would keep the City from having to go to the Legislature. He indicated
6 approval probably would not be obtained. Mayor Hodson encouraged Councilmember Faust to
7 proceed if he was willing.
8
9 Councilmember Faust stated he had been approached the previous evening at a Sister City
10 meeting regarding students wishing to correspond and/or plan a summer trip to the sister city
11 during the next year. He added Salo, the sister city, actually had a person on the city staff who
12 coordinated sister-city activities. He noted the Sister City Association was going to be giving
13 information and advice regarding language, culture, etc.
14
15 Mayor Hodson reported he would be attending a Transportation Advisory Board meeting for the
16 League the following day.
17
18 Mayor Hodson encouraged City staff, consultants to the City and the development team to work
19 together on the discussed issues, as the City had watched many projects get to a certain point and
20 then fade away. He stated the residents of the City were tired of that process.
21
IX. INFORMATION AND ANNOUNCEMENTS.
None.
4
25 X. MISCELLANEOUS INFORMATIONAL DOCUMENTS.
26 None.
27
28 XI. ADJOURNMENT.
29 Mayor Hodson adjourned the meeting at 9:48 p.m.
30
31
32
33 Respectfully submitted,
34
35
36 Marjorie R. Jenkins �1
37 TimeSaver Off Site Secretarial, Inc.
38
39 Mayor
40 ATTEST: 11--i
41 City Clerk
•