HomeMy WebLinkAboutCC MINUTES 10022003 Meeting Sheet
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105409
Box: 34
Folder: CC MINUTES AND AGENDAS 2003
Document: CC MINUTES 10022003
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' CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL SPECIAL MEETING
THURSDAY, OCTOBER 2, 2003
CALL TO ORDER.
Mayor Hodson called the meeting to order at 5:04 p.m.
ROLL CALL.
Present: Mayor Hodson; Councilmembers Horst, Sparks, Thuesen, and Faust.
Absent: None.
Also Present: City Manager Mike Morrison.
II. Consider Resolution 03-086, re: Consider Bid Package for the Public Works Construction
Project (Bid Package#2).
Gary Benson, Kraus-Anderson, indicated that both construction sites are underway. Last week
the bids for completion of the two projects were submitted. As a result of these bids, Public
Works Facility was over by$269,000 and Fire Station by$482,000. In addition to the overage of
the bids, we have $150,000 in unsuitable and contaminated soils at the Public Works Facility.
• Last week Kraus Anderson, Oertel Architects, and Staff Members met and performed some
value engineering and cost reductions. The"team"came up with the following:
Public Works Facility—on budget except the soil correction costs.
Fire Station—Over budget by$250,000.
Kraus Anderson proposed three options.
Option 1
Approve Public Works bids and appropriate additional funding of$150,000 for unsuitable soils
correction. Redesign and re-bid the Fire Station to meet the original budget. This option requires
a total project budget of$5,680,000.
Option 2
Public Works employ further value engineering/cost reductions to fund the $250,000 overage at
the Fire Station. This option would still require the additional $150,000 for unsuitable soils.
Total budget for this option would be $5,680,000.
Option 3
Approve Public Works and Fire Station bids and appropriate additional funding of$150,000 for
the unsuitable soils, with an additional appropriation of$250,000 to fund the Fire Station. Total
budget for this option would be $5,930,000.
Jeff Oertel, Oertel Architects, indicated there were six soil
borings performed on-the Public
Works site. He indicated that this is not a clean site. He presented three site plans for the Public
• Works Facility. The current site plan would bring the Public Works Facility in on budget
excluding funding the soil contamination costs.
III. Resolution 03-086, re: Consider Bid Package for the Fire Station Construction Project(Bid
Package#2).
Jeff Oertel, Oertel Architects,presented four diagrams for the Fire Station. He stated because of
the site location the council originally indicated they wanted an aesthetically beautiful building.
He indicated that the square footage of the building increased and the aesthetics of the building
increased.
Gary Benson, Kraus Anderson, indicated that the budget lost meaning in the design phase.
Joel Hewitt, Fire Chief,presented that the new fire station is approximately 13,800 square feet
with 3 bays, training facilities, and dorm rooms. He indicated that he believed that he bids would
be under budget.
After considerable discussion, Hodson indicated to the"team"the need to go back and re-design
these buildings and bring them back to the Council in budget. Also in this process it is important
to consider the Public Works and Fire Station budgets separately.
• After discussion, Faust made a motion to table the resolutions until the October 14`h, Council
Meeting. Seconded by Thuesen.
Motion carried unanimously.
VI. Other Business.
None.
V. Adjournment.
Mayor Hodson adjourned the meeting at 6:27 p.m.
Respectfully submitted,
Barb Suciu
ayor
• ATTEST: `
City Clerk --
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