HomeMy WebLinkAboutCC PACKET 05071996 Meeting Sheet
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106488
Box: 37
Folder: CC PACKETS 1997
Document: CC PACKET 05071996
CITY OF ST. ANTHONY
CITY COUNCIL WORK SESSION AGENDA
May 7, 1996
7:00 P.M.
City Council Chambers
PAGE(S)
I. CALL TO ORDER.
II. ROLL CALL.
III. REVIEW INSURANCE RENEWAL WITH MARK FLATEN
(5/28/96 Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 6
IV. FUND BALANCE DISCUSSION WITH ROGER LARSON.
SET BUDGET PLANNING MEETING WITH STAFF,
TENTATIVELY FOR JULY 30TH (Audit portion 5/28/96
Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 - 13
• V. REVIEW OPTIONS FOR SAV II AND APACHE WELLS
WITH DON PERRY AND OTHER LIQUOR BUSINESS
(5/14/96 Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 - 29
VI. DISCUSS POSSIBLE 1997 ROAD PROJECT - HOLD
HEARINGS IN FEBRUARY RATHER THAN JANUARY
(Feasibility resolution 6/10/96 Council meeting) . . . . . . . . . . . . . 30 - 32
VII. REVIEW POSSIBLE TAX INCREMENT FINANCING PROJECTS . . . . 33 - 41
VIII. CITY HALL UPDATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 - 43
IX. REVIEW PLANNING COMMISSION ISSUES:
A. Proposed conditional use changes (1st reading 6/10/96
Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 - 46
B. Comprehensive Plan schedule . . . . . . . . . . . . . . . . . . . . . . . . . . 47
C. Housing code update (6/25/96 Council meeting)
X. WATER TOWER LEASE UPDATE (5/14 or 5/28/96 Council meeting) 48 - 54
• XI. METROPOLITAN COUNCIL LIVEABLE COMMUNITIES UPDATE
(6/25/96 Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 - 61
Council Work Session Agenda
May 7, 1996
Page 2
PAGE(S)
XII. OTHER BUSINESS.
A. Police Services Agreements (6/10/96 Council meeting) . . . . 62 - 76
B. Local performance measures (5/14/96 Council meeting) . . . . 77 - 81
C. Review changes to Community Development Block Grant
agreement and resolution (5/14/96 Council meeting) . . . . . . 82 - 86
_ = XIII: -ADJOURNMENT.
•
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MEMORANDUM
DATE: May 1, 1996
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: LEAGUE OF MN CITIES INSURANCE RENEWAL
Mr. Mark Flaten of American Risk Services will be present at the May 7, 1996, Council Work
Session to discuss and finalize insurance coverage for June 1, 1996 - May 31, 1997.
The attached information includes price quotations for property, auto, general liability, workers'
compensation and liquor liability. The cost for maintaining our present coverage of $10,000
deductible and $50,000 aggregate totals $185,301.
• This amount represents a decrease in premiums of ($56,042) which is primarily due to the
decrease in St. Anthony's workers' comp premiums. In addition to the City's experience
modification dropping from 1.23 to .89, the League decreased the rates for several different
workers' comp categories for the upcoming year which combined caused a significant drop in
cost.
The lowest premium for On-Sale and Off-Sale liability coverage is being offered by Lexington
Insurance Company which has the highest financial rating(A++15) any insurance company can
receive.
As in previous years, no other insurance companies choose to compete with the League of
Minnesota Insurance Trust. Two company's (Park Glen& Lexington)bid on the liquor liability
insurance. Last years carrier (Britamco) is no longer servicing Minnesota.
Workers' compensation costs continue to be a concern for Minnesota businesses. To offset the
increases in prior years, St. Anthony adopted a Managed Care Plan where employees who are
injured on the job are assigned to a specific clinic for rehabilitation of their injury.
This results in a 5% reduction in workers' comp premiums and helps return the employee back
to work in a timely manner.
• Last years coverage is primarily duplicated and a cost breakdown is attached for Councils'
review.
z
•
Recommendation:
Staff recommends approval of the following insurance coverage for the upcoming year:
1) Council accept the League of Minnesota Cities insurance proposal
for property, inland marine, auto, and general liability which includes a
$10,000 Deductible Per Occurrence/$50,000 Aggregate totaling $66,491
(down $4,558).
2) Council maintain the following insurance coverage:
A. Open Meeting Law $ 974 (down $104)
B. PetroFund/Llnderground Gas Tanks $1,323
C. Accident Plan for Volunteers $ 773
D. Boiler and Maintenance $ 410 (up $14)
E. Public Employee Blanket Bond $ 710 (down $55)
3) Council approve workers' compensation coverage totaling $53,104 which
includes an employee Managed Care Plan (down $43,238).
• 4) Council approve Lexington Insurance Company as the City's On-Sale/Off-
Sale liquor liability carrier at a cost of $57,516 (down $8,101)
5) Council approve agent fees totaling $4,000.
•
• City of*hony 1996
1986-87 1987-88 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97
Sublect of Insurance LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT LMCIT
Property 14,240 13,783 9,829 10,907 7,367 8,181 7,871 6,899 6,387 5,408 5,999
Limits: 3,176,370 3,629,300 4,035,392 4,609,800 4,933,800 4,965,300 5,062,950 5,140,800 5,287,950 5,410,800 5,516,370
Rate per(00's): 0.448 0.380 0.244 0.237 0.149 0.165 0.155 0.134 0.121 -0.100 0.109
Inland Marine 1,620 1,391 1,262 1,245 1,021 1,274 1,294 1,319 1,192 1,042 1,217
Boiler&Machinery 310 310 270 270 302 311 342 342 372 396 410
Fidelity 741 741 719 800 820 820 765 765 765 765 710
Automobile 13,096 13,315 10,893 11,181 8,890 12,233 12,505 12,456 11,393 12,872 12,516
5600,000 CSL
Liability Deductible: 0 0 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Comprehensive Deductible: 250 250 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Collision Deductible: 500 500 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
General Liability 27,995 30,688 23,218 26,856 25,007 37,569 41,926 49,900 44,630 51,727 46,759
$600,000 CSL
Liability Deductible: 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Open Meeting Law (3) 139 865 1,078 974
Pero Fund-Option 4,230 1,323 1,323
Workers'Compensation 88,632 75,524 72,232 63,822 90,781 79,365 94,147 109,189 115,637 96,342 53,104
Payroll 1,426,637 1,447,721 1,571,733 1,601,732 1,733,639 1,744,700 1,854,940 2,012,834 2,101,608 2,162,993 2,444,793
Deductible 500 500 0
Experience Modification 1.16 1.38 1.21 0.95 1.08 0.91 1.00 1.17 1.31 1.23 0.89
Average Rate w/out Exp Mod 5.36 3.78 3.80 4.19 4.85 500 5.08 4.64 4.20 3.62 2.44
Liquor Liability 75,529 77,838 47,741 46,228 48,583 55,392 49,335 72,755 70,619 65,617 57,516
5500,000 Audited Audited Audited Audited Audited Audited
Receipts: 3,539,973 3,627,221 3,532,484 3,293,435 3,907,000 3,800,000 0 3,680,000
Rate per$100 Receipt: 1.31 1.34 1.57 1.50 1.86 1.86 #DIV/01 1.56
Public 011iclals Liability 4,185 5,503 3,506 2,852 2,386 2,742 3,007 Included Included Included Included
Inverse Condemnation 813 1,221 Included Included Included Included Included
5600,000
Liability Deductible: 5,000 2,500 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Accident Plan for Volunteers 773 773 773 773
Agent Fee: 8,000 7,000 7,000 7,000 6,750 5,000 4,000 4,000 4,523 4,000 4,000
Commission Offset 0 0 0 0 2,135 1,587 2,049 2,350 2,693 230
Total-w/PetroFund 259,901 252,302 176,670 171,161 189,773 201,300 213,143 256,188 254,463 241,114 185,301
No Petro Fund
bN
I of I
Prepared By: Berkley Risk Services, Inc.
• CITY OF ST. ANTHONY
SUMMARY RECAP
I. PACKAGE POLICY $66,491.00
League of Minnesota Cities
Policy Term: 6/1/96 to 6/1/97
II. OPEN MEETING LAW $974.00
League of Minnesota Cities
Policy Term: 6/1/96 to 6/l/97
III. PETROFUND $1,323.00
League of Minnesota Cities
Policy Term: 6/1/96 to 6/1/97
IV. WORKERS' COMPENSATION POLICY $53,104.00
League of Minnesota Cities
• Policy Term: 6/1/96 to 6/1/97
V. ACCIDENT PLAN FOR VOLUNTEERS $773.00
League of Minnesota Cities
Policy Number: 02-468
Policy Term: 6/1/96 to 6/1/97
VI. BOILER AND MACHINERY POLICY $410.00
Hartford Steam Boiler
Policy Number: MN-8347115-06
Policy Term: 6/1/96 to 6/l/97
VII. PUBLIC EMPLOYEES BLANKET BOND $710.00
Western Surety Insurance Company
Policy Number: 58222239
Policy Term: 6/l/96 to 6/1/97
Sub-Total $123,785.00
• Agency Fee 4,000.00
TOTAL $127,785.00
City or snotty � 1996
Park Glen Lexington
Liquor Liability 1996 1996 1996 1996 1996
Limits of Liability 500,000 500,000 500,000 500,000
Location Sales Rate/5100 Premium Rate/5100 Premium
2700 Hwy#8(On Sale) 578,000 5.68 32,830 5.70 32,946
2700 Hwy#8(Off Sale) 1,620,000 0.41 6,642 0.52 8,424
2504 38th Ave NE(Off Sale) 1,300,000 0.41 5,330 0.52 6,760
127 Apache Plaza(On Sale) 272,000 5.68 15.450 2.84 7.711
S/L Tax 1,675
Total 3,770,000 60,252 57,516
(Limits apply per location)
Minimum Premium applies per
location except Apache Wells
Server Traing required
I of
Prepared By: Berkley Risk Services, Inc.
'LEXINGTON INSURANCE COMPANY
(AIG)
BEST RATED A + + 15
LEXINGTON INSURANCE COMPANY was incorporated -on March 31 , 1965. The
company operates as a surplus lines company in all states (ex.DE)
AIG is recognized as one of the nations largest underwriter's of commercial insurance
and it's rating recognizes the stable financial position of the company.
AIG is one of a select group of large national property/casualty insurance companies
that continue to produce outstanding operating results year after year.
Best believes that AIG is extremely well positioned to capitalize on current market
conditions, as well as sustaining it's superior operating performance through it's
specialized underwriting expertise, and use of high quality reinsurance.
AIG is the fourth leading insurance group in the U.S. with nearly $8 billion in net
writings.
Represented by:
MINNESOTA HOSPITALITY INSURANCE
BOX 250
ST. MICHAEL, MN 55376
612-497-2553 800-358-2291
MEMORANDUM
DATE: April 19, 1996
TO: Mike Morrison, City Manager
FROM: Roger Larson, Finance Director
ITEM: UNAPPROPRIATED FUND BALANCES
During the 1989 Special Session, the 1990 and 1991 regular sessions, many legislators focused
attention on cities' fund balances. Discussions centered on what some legislators call
"excessive" reserves. This trend continues in 1996 and in light of the consistent attention to
these dollars, it becomes essential for St. Anthony to designate or earmark these funds prior to
completing its annual State Auditors Report.
• Like St. Anthony, many Cities have developed a policy to designate Unappropriated Fund
Balances. These reserves come from fiscal years where revenues exceeded expenditures and have
a significant impact on the operation of St. Anthony. To assist local governments, the League
of Minnesota Cities developed a task force to formulate recommendations how cities should
designate the use of these funds. Their suggestions are as follows:
1) Cities designated part or all of their undesignated reserve fund balances prior to
submitting its annual Financial Profile to the State Auditors Office.
2) Cities should plan carefully in the designation of these funds and indicate to their auditors
they would like these designations included in their annual Financial Statements.
3) Designations may be established to indicate tentative plans for financial resource
utilization in a future period. Such designations reflect managerial plans or intent,
however, they are not permanent and Council may choose to re-direct or redesignate
these funds at any time.
4) Cities analyze its cash flow needs for the purpose of designating an adequate amount of
cash in the General Fund for Working Capital. Since cities receive their revenues twice
a year, a significant amount of cash on hand is required to draw from when there is no
revenue coming into a City. It is recommended 25% to 35% of the general fund budget
be held in reserves. This prevents short term borrowing of which expenses for interest
• can be significant and have a negative impact on the current years operating budget.
• To comply with the League's recommendations, St. Anthony designates its reserves for inclusion
in the annual audit/financial report. Presentation of the auditors review of the 1995 accounting
records is scheduled for the May 28th Council Meeting.
Upon examination of the 1995 audited financial records, staff has documented the designation
of all Fund Balance Reserves and is providing Council with the following information for review
and approval:
RECOMMENDATION:
A) Council designate the following as Reserved/Restricted Use Funds:
1) #205 MSA Construction Fund
2) #225 Recycling & Beautification Fund
3) #230 Police Forfeiture/Dare Fund
4) #240 Crime Prevention Fund
5) #301 Housing & Redevelopment Fund
6) #503 Road Improvement Bond Fund
7) #504 Street Improvement Construction Fund
8) #601 Community Service Center Fund
9) #701 Water/Sewer Fund
10) #702 Stormwater Improvement Fund
• 11) #704 Water Contamination Fund
B) Council designate reserves totaling$100,000.00 to Fund#201 for funding of anticipated
1996 revenue shortage of Liquor Profit Transfer.
C) Council designate reserves totaling $15,000.00 to fund MFRS legal costs.
D) Council designate reserves totaling $50,000.00 to fund Schnitzer legal costs.
E) Council transfer reserves totaling $23,000.00 to Fund #509 to establish funding for
Underground Storage/Gas Tank Removal.
F) Council transfer Cable Franchise reserves totaling $16,572.00 to Fund #509 Revolving
Improvement Fund.
G) Council transfer severance liability funding totaling$16,715.00 to Fund#901 Vacation
& Severance Fund.
H) Council transfer Budget/Levy Reduction Reserves totaling $124,000.00 to Fund #509
Revolving Improvement Fund.
1) Council designate reserves totaling $14,000.00 from Falcon Heights contract to fund
• unanticipated unemployment costs.
I
• J) Council designate reserves totaling $4,100.00 to fund salary adjustment for Police
Secretary.
K) Council designate the following fund balances for inclusion in the 1995 Audit Report:
1) #101 General Fund
Working Capital $ 551,290
Unemployment Reserves $ 21,000
Insurance Reserves $ 159,639
2) #201 General Fund Reserve
Budget/Revenue Shortages $ 100,000
3) #401 Capital Equipment Fund $ 60,593
4) #509 Revolving Improvement Fund
City Hall/Community Center $1,179,047
Cable Reserves $ 74,656
Capital Equipment $ 79,872
Improvement Projects $ 250,894
Budget/Levy Reserves $ 124,000
Underground Storage Tanks $ 23,000
• 5) #901 Retirement Fund
Severance Payments $ 247,293
IO
Designation of General Fund Reserves:
1995 $ 289,444.00
( 100,000.00) Liquor Fund Transfer Deficit
( 15,000.00) MPRS Legal Reserves
( 50,000.00) Schnitzer Legal Reserves
( 23,000.00) Underground Gas Tank Removal
( 16,572.00) Cable Franchise Reserves
( 4,637.00) Severance Liability Transfer
( 80,143.00) Budget/Levy Reduction Reserves
( 92.00) Remains in General Fund
$ 289,444.00
Lauderdale/Falcon Heights Reserves:
1995 $ 74,035.00
( 14,000.00) Falcon Heights Unemployment Reserves
( 43,857.00) Capital Equip/Levy Funding
( 12,078.00) Severance Liability Transfer
( 4,100.00) Salary Adjustment for Police Secretary
$ 74,035.00
•
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Cable Franchise Reserves:
$ 16,572 1995 Contribution
$ 58,084 Prior Years Designations
$ 74,656
Budget/Levy Reduction Reserves:
$ 43,857 Lauderdale/Falcon Heights
Capital Equipment Funding
$ 80,143 General Fund Designation
• $124,000
•
1z
• GENERAL FUND
STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE
REVENUES 1995 1995
BUDGET ACTUAL BALANCE
Property Taxes $1,445,193 $1,434,724 $10,469 99.28%
Licenses $13,450 $11,012 $2,438 81.87%
Permits $37,480 $100,856 ($63,376) 269.09%
Intergovernmental Revenue $989,097 $1,062,512 ($73,415) 107.42%
Charges for Service(Fines) $105,000 $81,917 $23,083 78.02%
Miscellaneous Revenues $57,150 $94,898 ($37,748) 166.05%
Transfers&Miscellaneous Revenues $165,000 $165,000 �0 100.00%
GENERAL FUND TOTAL REVENUES $2,812,370 $2,950,919 ($138,549 104.93%
EXPENDITURES 1995 1995
BUDGET ACTUAL BALANCE
Mayor/City Council $49,430 $36,427 $13,003 73.69%
Public/Intergovernmental Relations $14,950 $14,282 $668 95.53%
Cable Franshise $16,900 $12,696 $4,204 75.12%
General Management $94,750 $89,687 $5,063 94.66%
Elections $17,800 $14,012 $3,788 78.72%
finance,Insurance/Accounting $236,950 $213,902 $23,048 90.27%
finance,Assessing $27,220 $28,587 ($1,367) 105.02%
Legal $47,500 $46,865 $635 98.66%
Engineering,Planning/Zoning $3,175 $410 $2,765 12.91%
City Building $71,500 $61,513 $9,987 86.03%
Civil Defense $34,100 $32,851 $1,249 96.34%
Police Protection $1,141,945 $1,122,118 $19,827 98.26%
Fire Protection $414,150 $408,857 $5,293 98.72%
Inspections,Building/Plumbing/Heating/Heakh $19,900 $25,791 ($5,891) 129.60%
Animal Control $4,900 $0 $4,900 0.00%
Public Works $365,000 $315,696 $49,304 86.49%
Public Works,Maintenance/Repair Equipment $98,100 $88,973 $9,127 90.70%
Tree and Weed Care $25,800 $20,905 $4,895 81.03%
Parks $53,300 $39,991 $13,309 75.03%
Transfers to Other Funds $75,000 $75,000 �0 100.00%
GENERAL FUND TOTAL EXPENDITURES $2,812,370 $2,648,563 $163,807 94.18%
Transfers to other Funds $278,400
$2.926.963.00 99.19%
•
13
CITY OF ST. ANTHONY
BUDGET PLANNING MEETING
Tuesday, July 30, 1996
Dinner from 5:30 P.M. to 6:30 P.M.
Meeting Begins at 6:30 P.M.
Speakeasy at the Stonehouse
I. CALL TO ORDER.
II. ROLL CALL.
• III. REVIEW BUDGET HIGHLIGHTS WITH STAFF.
A. 1995 Year End;
B. 1996 Year to Date;
C. 1997 Projected Levy.
IV. REVIEW GOAL SETTING REPORT AND/OR DEPARTMENT
HEADS DISCUSS WHAT IS HAPPENING IN THEIR
DEPARTMENTS.
V. OTHER BUSINESS.
VI. ADJOURNMENT.
•
14
• MEMORANDUM
DATE: May 1, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: CLOSING APACHE WELLS AND ENTERING INTO A
NEW LEASE FOR SAV II
As you are aware, the City has been negotiating with First Bank over the past
several months on terminating the Apache Wells lease. Current annual cost of
Apache Wells' lease is $51,264 for 4,023 square feet. The lease term is
through July 31, 1999 (approximately 3 years, 2 months).
The City has also been talking to First Bank about a new lease for SAV H by
the Tires Plus building. The current cost for SAV H is about $73,330 for 8,500
• square feet. Our position with First Bank has been that the City will not sign a
new lease on SAV II unless they terminate the Apache Wells lease.
The following is a comparison of the current SAV II cost vs entering into a new
lease at the Tires Plus building. In addition, I have included an estimated cost
of new construction, based on research Don Perry has done.
Current SAV II Proposed Lease
$73,000 9,000 square feet at $9.00 a foot
$81,000 plus $19,000 in taxes,
maintenance, insurance, etc.
$100,000 or $27,000 more a year than the
current lease
New Construction
9,000 at 75 = $675,000
Land cost = $500,000
$1,175,000
10 year annual bond cost $190,000
Maximum annual amount we can afford,
• based on previous profits $125,000
Annual lease cost of Tires Plus $100,000
Is
• The City can reduce the lease cost by doing the following:
• Reduce the size of our space;
• Provide HRA money in the amount of$150,000 to First Bank for the
improvements.
Following this memo is an 8 year summary of liquor operations with and
without Apache Wells, as well as other information on the stores.
•
• • •
LIQUOR OPERATIONS:
TOTAL
YEAR Stonehouse GRILL SAV I Apache Wells GRILL SAV II ANNUAL/STORES
88 Sales $724,379.00 $1,291,893.00 $195,455.00 $1,558,938.00 $3,770,665.00
Profit $211,410.00 ($18,547.00) ($1,924.00) $16,919.00 $207,858.00
89 Sales $729,234.00 $1,325,295.00 $163,326.00 $1,510,157.00 $3,728,012.00
Profit $237,609.00 $34,275.00 ($30,517.00) $8,684.00 $250,051.00
90 Sales $767,266.00 $1,318,695.00 $255,755.00 $102,259.00 $1,486,100.00 $3,930,075.00
Profit $255,407.00 $22,993.00 ($42,812.00) ($12,409.00) $14,050.00 $237,229.00
91 Sales $643,466.00 $1,384,546.00 $297,314.00 $116,170.00 $1,563,909.00 $4,005,405.00
Profit $176,135.00 $68,556.00 ($12,400.00) ($4,665.00) $73,060.00 $300,686.00
92 Sales $518,855.00 $1,360,499.00 $285,233.00 $116,650.00 $1,531,751.00 $3,812,988.00
Profit $65,119.00 $54,446.00 ($36,139.00) ($7,537.00) $53,439.00 $129,328.00
93 Sales $445,856.00 $1,328,173.00 $264,129.00 $113,228.00 $1,362,041.00 $3,513,427.00
Profit $61,100.00 $22,878.00 ($41,614.00) ($6,675.00) ($31,688.00) $4,001.00
94 Sales $503,015.00 $1,454,806.00 $238,276.00 $119,256.00 $1,279,471.00 $3,594,824.00
Profit $112,750.00 $51,895.00 ($55,734.00) $3,477.00 ($46,371.00) $66,017.00
95 Sales $465,315.00 $80,538.00 $1,561,615.00 $201,241.00 $106,421.00 $1,219,625.00 $3,634,755.00
(Audited) Profit $50,132.00 ($4,641.00) $90,803.00 ($82,045.00) ($362.00) ($37,657.00) $16,230.00
TOTALSTORE Sales $4,797,386.00 $80,538.00 $11,025,522.00 $1,900,729.00 $673,984.00 $11,511,992.00 $29,990,151.00
PROFIT/LOSS Profit $1.169.662.00 ($4,641.00) $327.299.00 ($303.185.001 ($28,171.00) $50.436.00 $1.211.400.00
8 Year
$1,169,662.00 ($303,185.00) Bar Profit
AUDITED THROUGH 12/31/95 ($4,641.00) ($28,171.00) Grill
$1.165.021.00 ($331.356.00) Total Apache Profit/Loss
• • •
LIQUOR OPERATIONS: WITHOUT APACHE WELLS/SAV II
TOTAL
YEAR Stonehouse GRILL SAV I SAV II ANNUAL/STORES
88 Sales $724,379.00 $1,291,893.00 $1,558,938.00 $3,575,210.00
Profit $211,410.00 ($18,547.00) $16,919.00 $209,782.00
89 Sales $729,234.00 $1,325,295.00 $1,510,157.00 $3,564,686.00
Profit $237,609.00 $34,275.00 $8,684.00 $280,568.00
90 Sales $767,266.00 $1,318,695.00 $1,486,100.00 $3,572,061.00
Profit $255,407.00 $22,993.00 $14,050.00 $292,450.00
91 Sales $643,466.00 $1,384,546.00 $1,563,909.00 $3,591,921.00
Profit $176,135.00 $68,556.00 $73,060.00 $317,751.00
92 Sales $518,855.00 $1,360,499.00 $1,531,751.00 $3,411,105.00
Profit $65,119.00 $54,446.00 $53,439.00 $173,004.00
93 Sales $445,856.00 $1,328,173.00 $1,362,041.00 $3,136,070.00
Profit $61,100.00 $22,878.00 ($31,688.00) $52,290.00
94 Sales $503,015.00 $1,454,806.00 $1,279,471.00 $3,237,292.00
Prot $112,750.00 $51,895.00 ($46,371.00) $118,274.00
95 Sales $465,315.00 $80,538.00 $1,561,615.00 $1,219,625.00 $3,327,093.00
(Audited) Profit $50,132.00 ($4,641.00) $90,803.00 ($37,657.00) $98,637.00
TOTALSTORE Sales $4,797,386.00 $80,538.00 $11,025,522.00 $11,511,992.00 $27,415,438.00
PROFIT/LOSS Profit $1.169.662.00 4 641 00 $327.299.00 MAO-600 $1.542.756.00
AUDITED FIGURES THROUGH 12/31/95
J
ST. ANTHONY MUNICIPAL LIQUOR STORES
SUMMARY
Year to March 31, 1996 (FIRST QUARTER)
ALL STORES — NET PROFIT Year to Year to Increase
Date 1996 Date 1995 (Decrease)
STONEHOUSE — BAR $9,569.71 $18,074.26 ($8,504.55)
STONEHOUSE — GRILL ($1,180.60) $0.00 ($1,180.60)
SAV 1 $24,383.68 $18,090.52 $6,293.16
APACHE WELLS — BAR ($19,137.44) ($15,560.62) ($3,576.82)
APACHE WELLS — GRILL ($2,464.48) $2,349.55 ($4,814.03)
SAV 11 ($20,674.43) ($17,175.31) ($3,499.12)
TOTAL Y—T—D NET PROFIT ($9,503,56) ($15.281.96)
• \ City JR. Anthony, Minnesota •
Liquor Store Revenue Bonds
Operations History 1995 1994
i
Sales Net of Costs and Discounts 1,160,325 1,131,812
' Operating Expenses 1,210,890 1.128,420
Net Income (50,565) 3,392
Add Back: Depreciation 100,349 98,606
Debt Service Interest 12.775 16,375
Adjusted Net Operating Income 62,559 118,373
Non-Operating Income 65,281 65,172
Net Available For Debt Service 127,840 183,545
I
Max. Annual Debt Service (1997) 94,725 94,725
Coverage (times) 1.35 1.94
Proposed New Bond Issue Max Issue @
125% 1995 Net
Relocation and Remodeling 1,000,000 660,000
Refund Existing Bonds 175,000 175,000
Debt Service Reserve (Max Annual) 181,000 127,000
Bond Discount @ 1.8% 23,400 16,200
Costs of Issuance 21,000 20.000
Sub Total 1,400,400 998,200
Less: Existing Reserve (94,725) (94,725)
Funds on Hand5� •675) 3( .475)
Net Bond Isue 1,300,000 900,000
Average Annual Debt Service 180,836 125,194
(10 Yrs. -6.5%)
._Z
20
MEMORANDUM
DATE: May 1, 1996
TO: Michael Mornson, City Manager
FROM: Don Perry, Liquor Operations Manager
ITEM: RELOCATION OF COOLER AT STORE 2
•
The cost of moving the cooler from Store 2 to a new location will be $10,975
plus tax. This bid does not include electrical work, which is estimated at
$1,000.
There is a second bid for replacement of the glass door assembly. The existing
glass doors have been in service for a long time and several are in need of
repair. The replacement doors are very efficient and could save a great deal of
energy versus the existing doors. The additional cost is $9,915, plus tax,
bringing the total cost of the move to $20,890.
•
•
MEMORANDUM
DATE: May 1, 1996
TO: Michael Mornson, City Manager
FROM: Don Perry, Liquor Operations Manager
ITEM: COSTS OF RELOCATION SITE (SAV II)
After researching costs of recent Twin City liquor retail leases and current
construction costs, I feel a lease not to exceed $9.00 per foot is our best option.
The cost of construction would be about $65 to $75 per foot, which exceeds our
financial plans.
Leases I have researched are averaging approximately $9 per foot in similar
• locations. There would be additional expenses on taxes, maintenance and
common area, as you know.
Amenities in the building can be kept to a minimum to keep costs down, and yet
give us a store with which we can be very pleased.
As I mentioned in an earlier memo, the cooler transfer will be an additional
expense of$11,000 to $20,000, depending upon what, if any, upgrades we
choose.
There are some fixtures that we should replace at this time (counters, gondolas
and signage) that will be an additional $10,000.
An advertising package, which would include print ads, radio and in-store
promotion announcing the move and new location will cost $4,000.
Presently, we are discussing a 9,000 square foot building. I feel we could scale
our plan down to 7,500, if needed. This would compromise us slightly, but can
be worked with.
•
zz
. ain
� illa tehon
Administrative Offices
3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699
(612) 789-8881 FAX (612) 781-9323
April 26, 1996
Ms. Mary Rothchild
Vice President
Special Loans Division
Ste. Marie Company
601 Second Avenue S
Minneapolis, MN 55402
Re: St. Anthony Liquor Store Relocation
Dear Mary:
• The City of St. Anthonyis planning to close operations at Apache Wells within the next 60
days. In conjunction with closing Apache Wells, we would like to relocate the liquor store to
the north end of the Tires Plus building. Both of these issues will be discussed at our May 7,
1996 City Council work session. We would like to reach an agreement with Ste. Marie
Company prior to that meeting.
I have set forth below proposed terms and conditions for consideration by Ste. Marie
Company.
Premises: Approximately 9,000 square feet located at 3800 Silver
Lake Road, St. Anthony, MN
Term: Ten (10) years
Commencement: September 1, 1996
Expiration: August 31, 2006
Initial Base Rent: $8.50 net per square foot (Years 1 - 5)
$9.00 net per square foot (Years 6 - 10)
•
23
• Mary Rothchild
April 26, 1996
Page 2
Renewal Option: Provided Tenant is not in default of this Lease and that
Tenant provides written notice 180 days prior to the
expiration date of the Lease Term or Extended Term,
Landlord grants to Tenant an Option to Renew this Lease
for two 5 year periods. Rent shall increase 5% over the
previous year's rent at the beginning of each five year
renewal.
Signage: Tenant shall have the right to install exterior building
signage at Tenant's sole expense, subject to municipal
approval.
Operating Costs: Tenant shall be responsible for its prorata share of
operating expenses, real estate taxes and insurance.
Utilities: Tenant shall be responsible for utilities related to the
• Premises.
Apache Wells: In the event Landlord and Tenant enter into a mutually
agreeable lease, Landlord shall terminate the existing
Apache Wells lease at not cost to Tenant effective June 1,
1996.
Contingency: This proposal is subject to final City of St. Anthony City
Council approval. The only instrument that shall bind
either party is a fully executed lease.
If we do not reach an agreement on the liquor store, we will need to consider closing the
liquor store as well. Please call with any questions or comments. I look forward to finalizing
an agreement in the next week.
Sincerely
00,
Michael Morrison
City Manager
•
24-
0 40
CITY OF ST. ANTHONY DRAFT
RESOLUTION 96-031
A RESOLUTION APPROVING TERMINATION OF THE LEASE
BETWEEN THE CITY OF ST. ANTHONY AND
FIRST BANK, INC.
BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves
termination of the lease between the City of St. Anthony and First Bank, Inc. for space
rented by the City at the Apache Plaza Shopping Center, 3800 Silver Lake Road, and
doing business as "Apache Wells Bar and Grill."
Adopted this day of , 1996.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
•
•
CITY OF ST. ANTHONY DRAFT
RESOLUTION 96-032
A RESOLUTION TO ENTER INTO A LEASE AGREEMENT
WITH FIRST BANK, INC.
BE IT RESOLVED, that the City of St. Anthony desires to enter into a Lease Agreement
with First Bank, Inc. Said lease will cover space the City wishes to rent for the relocation
of SAV H Liquor Warehouse into approximately 9,000 square feet of the building
presently housing Tires Plus, 3800 Silver Lake Road.
• Adopted this day of , 1996.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
•
•
MEMORANDUM
DATE: May 1, 1996
TO: Michael Morrison, City Manager
FROM: Don Perry, Liquor Operations Manager
ITEM: COMPUTERIZATION OF SAV I AND SAV II
The following is in regard to the installation of a computerized register system
at both St. Anthony Liquor Stores.
After researching different systems, it is my recommendation that the Total
Register System bid be accepted as the equipment to be used at SAV I and SAV
H. The cost per location would be $18,598.50, or a total of$37,197, not
• including tax.
It would be to our advantage to install a computerized cash register system as
soon as possible. Installation of the system at SAV I prior to the beginning of
the third quarter would allow us to prepare the system to be online at that store
for the start of the second half of the year. This would allow cost tracking as
well as sales tracking, giving us the capability of monthly profit reports.
It would also be to our advantage to install the computerized system at SAV H
immediately. This store could begin with a two station set up that would lower
the installation to $13,522.50. An additional station could be added upon a
need-be basis, with the additional cost of approximately $5,000.
These costs cover installation, all the initial management and staff training, as
well as the database and communication modems.
Brian Anderson of Total Register Systems is available to attend the work
session or future meetings to answer any questions you or the Council may have
concerning the system.
•
27
MEMORANDUM
DATE: May 1, 1996
TO: Michael Mornson, City Manger
FROM: Don Perry, Liquor Operations Manager
ITEM: RE-CARPETING SPEAKEASY LOUNGE
• Through several years of use and many water problems, the carpet in the
Speakeasy needs to be replaced. Attached are two bids from Floors by Beckers,
who were referred to me by Larry Hamer.
The highest bid includes tear up and removal of the old carpeting. The lower
bid includes using our own staff and Public Works staff to tear up the carpet. If
the project is approved, I would recommend using the lower bid.
I feel this is a worthwhile project because there has been an increase in
interested local groups for special events, as well as private party rental.
2- S
FLOORS BY BECKER ,
805 FIRST STREET N . W .
• NEW BRIGHTON . MN 55112
636-1100
+-------------------------+
; J O B E S T I M A T E
Client P_ro,iect
S . A.V . LIQUOR WAREHOUSE S .A .V . LIQUOR WAREHOUSE
2700 HWY 88 V 2700 HWY 88 V
ST ANTHONY . MN 55418 ST ANTHONY . MN 55418
Estimate Number : 2025 Estimate Date : 04/03/06
Job Number . . . . . : DUN PERRY Salesman . . . . . : JOHN
+------------------------------------------------------------
; Model . . . . . . . . . . : DUN PERRY 788- 1508
------------------------------
--------------
-------+
H• �; Stvlelltem Color,lUesc Un its width otv Price Total
!NSTALLATION TACKLESS WOOD INSTAL SY ------ 104.00 5.50 572.00
Ifi$TALLAT1Ui BB SYN PAD 319 SY ------ 104.00 3,50 3E4.GU
i`+STALLAT ION TRANSl39'VR/ 12'MET L. ------ 51.00 3.50 17 3.50
I;YSIALLATIO'•; T.U. CPT/SCRAPE PAD SY ------ 104.00 2.50 260.OC
i!•;STA LAIIUN DISPOSAL SY
------ 104.00 1.25 130.07
1504.50
AM ERIAL FBB STOCK COMMERCIAL PATTERN S1' i2.00 104.00 10.00 ----1040 00
1040.00
MISCELLANEOUS EXTRA STAIR LABOR EA ------ 1.CC 25.CC, 125.00
12.00
INSTALLATION AREA: SPEAK EASY PARTY ROOM 12' X 78' = 104 YDS
O'oN:R TO MOVE FURNITURE
CONTACT: DON PERRY 788-1509
ESTIMATE DOES NOT INCLUDE FLOOR PREPARATION WHICH WILL BE ?iLLED AT a55.U7
PER HOUR PLUS MATERIALS AS NEEDED.
TERMS: 50% DOWN/C.O.D BALANCE ON COMP'ETIO{
ACCEPTEC BY: DATE:
PRICING GUARANTEED FOR 80 DAYS FROM DATE OF ES`--`ATE
+
0 -------------------------------------------------
+--------------+
; Material 1040 . 00
Inst . Service 1629 . 50 ;
0. 00 ;
Sales Tax
Estimate Total ; 2669 . 50 ;
+--------------------------------------------------
FLOORS BY BECKERS
805 FIRST STREET N.W.
2 R
NEW BRIGHTON, MN 55112
656-1100
• -h-------------------------,i-
M J 0 a E S T I M A T E R
+----- -------------------
Cli,�nt P e c t
S.A.V. LIQUOR WAREHOUSE S.A.V. LIQUOR WAREHOUSE:
2700 HWY 88 V 2700 HWY 88 V
ST ANTHONY, MN 55418 ST ANTHONY, MN 55428
Estimate Number: 2025 Estimate Date: 04/03/96
Job; Number•: : , DON . PERRY Salesman. . . . . : JOHN
+-------------------------- _____ __ -- _+
A Model . . . . . . . . . . . DON PERRY 788-1508 �`�X ° ���-��07� w_-_..--___ �
�.----------------------_---------
-
6L� �►Ylgli.� jqlo►l0esc - - _UAWS- ��--.-_-- 9�x -----PLLU---_- I�1
INSTALLATION TACKLES$ CONCH NSTAL SY ------ 104.00 5.50 572.00
INSTALLATION Be SYN PAD 3/8' SY ...... 104.00 3.50 364.00
INSTALLATION TRAMS/39'VR/ 12'MET LF ------ $1.00 3.50 178.50
INSTALLATION DISPOSAL SY ------ 104.00 1.25 130.00
1244.50
MATERIAL FOB STOCK BRN GREY/RUST PTRN SY 12.00 104.00 7.50 780.00
780.00
MISCELLANEOUS EXTRA STAIR LABOR EA ------ 1.00 125.00 125.00
125.00
INSTALLATION AREA: SPEAK EASY PARTY ROOM 12' X 78' = 104 YDS
OWNER TO MOVE FURNITURE
CONTACT: DOH PERRY 768.1508
ESTIMATE DOES NOT INCLUDE FLOOR PREPARATION WHICH WILL BE BILLED AT $55.00
PER HOUR PLUS MATERIALS AS NEEDED.
TERMS: 50% DONN/C.O.D BALANCE ON COMPLETION
ACCEPTED BY:— _ DATE:
PRICING GUARANTEED FOR 60 DAYS FROM DATE OF ESTIMATE
+--------------------------------------------------------------_------_-_-----
A Material FS 780.004
PI
nst. Service 1369.50 h
les Tax A 0.00 A
rA +---------•-----•-+
R Estimate Total h 2149.50 h
------------------------------------- -----------------_---------_-----.q____--
O�•11✓M 1f 1:.. Y
TO 'd wv be: OT IN=[ 96-6T-Ncly
30
MEMORANDUM
DATE: May 1, 1996
TO: Michael Morrison, City Manager
FROM: Larry Hamer, Public Works Director
ITEM: ROAD RECONSTRUCTION - 1997, 1998
• Public Works has evaluated all asphalt roads within the City. The information
collected has been entered into the computer. As soon as Braun Engineering
provides us with the program update, we will run a rating on all the roads.
This program update will not be completed for a month or so.
For 1997, on the basis of condition, I recommend reconstructing Roosevelt
Street from 35th Avenue NE to 37th Avenue NE. Prior construction figures
estimated the cost to be between $500,000 to $600,000 for 2 blocks. When we
get an engineer's estimate, we will have a clearer figure.
For 1998, I recommend doing 35th Avenue NE from Stinson Boulevard to
Harding Street.
•
t
tae
Plato u
31
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39 TH AVENUE N.E.
two W r
B
u
a
a0 a
38 TH
4p smo
�a
Z27 vej
35 ' NSP rE
SOC 1 tit
1598- - 35�', St'In5o1) +o NaIli in9
37TH toa aoor
as AVENUE
„
Ej
10 frw-al zfoo
YY7
I x x a s
>9 � x F � ^
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W W . W R
"^ p^p
;
32
TENTATIVE SCHEDULE FOR
1997 STREET IMPROVEMENTS PROJECT
Activity:
1. Order feasibility report June 10, 1996
2. Receive report and order plans and specifications July 8, 1996
3. Hold neighborhood meeting September/October, 1996
4. Approve plans and specifications and order September/October, 1996
• advertisement for bids
5. Approve 3 resolutions on improvement hearing December 15, 1996
and special assessments
6. Hold improvement and assessment hearings; February, 1997
Award bid;
Call for bond sales
7. Award sale of bonds March, 1997
8. Construction May to August, 1997
9. Certify assessments to county auditor August, 1997
•
J
•
STAFF REPORT
DATE: March 19, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: TAX INCREMENT FINANCING AMENDMENT
PROPOSAL
Following is a summary of existing TIF projects and some proposed changes
that the Council may want to consider:
• -� $233,000 for vacant lot by Industrial Custom Products (new project)
-> $40,000 for Clark Station, up $10,000
-� $40,000 for bowling alley, down $20,000
4 $50,000 for St. Anthony Shopping Center, up $15,000
-� $75,000 for Twin City Federal lots, up $15,000
$260,000 for Arnie Gregory's 1st phase, down $90,000
$260,000 for Arnie Gregory's 2nd phase (new project)
New expenditures total $423,000. The total would be $1,998,000 to be spent.
$4,205,000 has been authorized for a grand total of$6,203,000. The City will
receive a total of about $9 million in TIF dollars until the districts terminate.
Does the Council want to add any funds for Apache Plaza?
•
tMEMORANDUM
DATE: March 27, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: STATUS UPDATE ON TIF
Following is an update on the TIF plan and expenditures that were recently
approved by the City Council on June 27, 1995.
The total approved was $6,203,000 and is summarized as follows:
Expenditure
Activity Authorized Project Status
• Evergreen Twin Homes $150,000 Construction underway. $12,500 paid to
(12), min. value $175,000 developer upon issuance of certificate of
occupancy per unit. 12 X 12,500 =
$150,000.
Gregory Redevelopment $350,900 Construction underway. $165,000 paid
(18), townhomes valued at 260,;a to developer. $95,000 remaining to be
$175,000 paid upon completion of 10-14 units.
$90,000 remaining for future redevelop-
ment of additional properties.
American Monarch $125,000 Industrial Custom Products located in
Industrial Custom Products building. $125,000 paid out.
Community Center $3,000,000 $2,650,000 bonds issued. Construction
underway.
Autumn Woods Project $500,000 No activity.
Apache Plaza $300,000 No activity.
• Clark Station $30,000 No activity.
&I No
35-
TIF
STIF Update
March 27, 1996
Page 2
Lowry Grove $500,000 No activity.
Bowling Alley $69,000 No money spent, however, an office
$4y00 retail business has located there.
St. Anthony Shopping Area $35,000 No activity.
$50 0
Vacant lots on Silver Lake Road 9;9AA No activity.
NVIA nOlot by p dustrial.Pro cts $2 3
.�__
Ger gory' t developrien`t" $226 000 13 one )evel townhome
� , ��_ _ �a
Money authorized to date-----------------$4,205,000
Money not authorized--------------------- 000$ 99OQ,s_
•
Total---------------------------------$6,203,000
Interest on bond $1 million is the difference between $5.1 million and $5.7 million.
Once again the benefits of setting up TIF in this manner are:
• No LGA loss
• Will not have to issue bonds
• Will not have to put property in the district
Following represents the status of the existing TIF districts:
District
TIF Tyne Increment Terminates
*Chandler Housing $240,000 per year 2010
*Kenzie Terrace Housing $461,910 debt until 1999 2008
Evergreen Housing $59,000 2001
• Walbon Housing $35,000 debt until 2001 2011
Apache Plaza Commercial ---- 2018
36
•
TIF Update
March 25, 1996
Page 3
*The Chandler and Kenzie Terrace districts are the districts the City is using for the $6,203,000 in
expenditures.
Chandler and Kenzie Terrace Districts have a fund balance as of December 31,
1994 of$1.1 million.
•
37
MEMORANDUM
DATE: April 22, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: DEVELOPMENT UPDATE
• The Lundeen house is for sale. The City has the $500,000 in the TIF
account set up to purchase those 10 or so homes on Kenzie Terrace.
With the Council's permission, I would like to negotiate to buy the
house. I think we should attempt to buy them as they come up for sale
and then raze them. If we let them go out on the open market, it may be
more difficult to get the property redeveloped. Once we raze one,
others may follow. There are a handful of developers looking at this
area for redevelopment. This $500,000 is one area we may want to
increase when we amend the TIF budget later this year. Please let me
know what you think of this idea. Attached is a map of the area with
attached county values. The Lundeen home is valued at $69,000. They
would like $70,000 - $80,000.
•
a) \ z
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MM ti
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L JLOCK)
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(LOCUST) It• + �'; & /
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NO 535
/'(" •�`',, 'I1i wgY1'y� .,M1SHM' 'Y7".i74. •^;!)l17Ctn ". �lti��, -•r./41 ..': ;,.... t ..1.[' -LOWRY AYE NE F
�• n>t. w
In M p..
�• ....... 4 3
wl rota ._ .... t
.. I ,f
Owner/Tax a er Property Address PID f Market Value 1994 Tax Pd. Size of Parcel Zoning Yr. Proposed Develo ment
• Wm. WOJCIK 2548 Kenzie Terrace 07-029-23 23 0004 56,000 764.94 9,000 sq It R-1 1950
2548 Kenzie Terrace matesibounds legal descp.
St.Anthony,MN 55418
Uoyd HELM 2546 Kenzie Terrace 07-029.23 23 0005 53,000 723.96 9,000 sq ft R-1 1925
2546 Kenzie Terrace metes/boundslegal descp.
St.Anthony.MN 55418
Gregory STEINER r2K Terrace 07-029.23 23 0006 60,000 1,885.04 9,000 sq ft R-1 1935
3016 Old Hwy.8 legal descp.
St.Anthony,MN 55418
Violet LUNOEEN 2538 Kenzie Terrace 07-029.23 23 0007 69,000 23.96 7,900 sq ft R-1 1921
2538 Kenzie Terrace metes/bounds legal descp. 11995)
St.Anthony,MN 55418
Richard TOLLEFSON 2534 Kenzie Terrace 07-029-23 23 0008 54,000 1,696.54 8,000 sq ft R-1 1925
3830 Lyndale Ave.N. Henn.Co.Forfeited Land
Minneapolis,MN 55412 metesibounds le al desc .
Glenn S.GAVIC 2605 Lowry Avenue NE 07-029.23 23 0009 95,000 1,611.84 8,935 sq ft R-1 1976
2605 Lowry Avenue metes/bounds legal descp.
St.Anthony,MN 55418
A.E.TOMBARGE 2609 Lowry Avenue NE 07-029.23 23 0010 56,000 764.94 8,935 sq ft R-1 1948
2609 Lowry Avenue NE metes/bounds legal descp.
St.Anthony,MN 55418
John&Barb SULLIVAN 2613 Lowry Avenue NE 07-029.23 23 0011 63,000 1,979.30 8,935 sq ft R-1 1939
2005 22ND Avenue NE metesibounds legal descp.
Mmne olis.MN 55418
C.R.HICKERSON 2617 Lowry Avenue NE 07-029-23 23 0012 70,000 956.18 8,935 sq ft R-1 1954
2617 Lowry Avenue NE matesibounds legal descp.
St.Anthony,MN 55418
M.GALLANT 2621 Lowry Avenue NE 07-029.23 23 0013 46,000 628.34 8,035 SQ FT R-1 1929
2621 Lowry Avenue NE metes/bounds legal descp.
St.Anthony,MN 55418
KFC
Kenzie
Kenzie Terrace Addition 2520 Kenzie Terrace 07-029.23 23 0016 255,000 13,729.32 37,706 sq It C 1973
R.J.RUPPERT ETAL Video II
1700 78th Street W.,11100 2510 Kenzie Terrace lot 2;blk 1;plat 63602
Richfield.MN 55423 Pizza Shop parcel 9000
2512 Kenzie Terrace
St.Anthony Nat'l.Bank Kenzie Terrace Addition 07-029.23 23 0015 40,800 2,543.92 7,206 sq ft C
Firstar Bank of MN N A no address assigned
1550 79th Street E. Overflow parlung for Bank lot 1;blk 1;plat 63602
Bloomington,MN 55425 parcel 4500
St Anthony Dev.Co. Com SE car of lot 2 th 07.029.23 24 0020 24,900 1,551.54 C Vacant Lot
Howe&Addington N to NE NWLY line
450 Lexington Ave. of lot 2 to the SWLY (1995 tax)
New York City,NY 10017 adi to vac st
L w love a Park
H AR S. A 01 Lo Ave a NE 7629.23 ,000 27,00 FApprox.
acres R-1
2501 ry Aven met ounds legal
St.Anthony,MN 55418 plat 63507;parcel 7035
TOTAL: 61.9 mil. 153 sf
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• • 0
Owner/Tax a er _Tproperty Address PID# Market Value 1995 Tax Paid Parcel Size Zoning Proposed Development
John M. CARR 3402 Old Hwy. 8 06-029-23 44 0005 132,000 4,551 15,660 sq ft R-2 Proposed Townhomes
3402 Old Hwy. 8- St. Anthony, MN Phase II
St.Anthony, MN 55418 Lot 4 Aud. Subd. 377
Gregory STEINER 3016 Old Hwy. 8 06-029-23 44 0006 101,000 1,957 12,760 sq ft R-2
3016 Old Hwy. 8 St. Anthony, MN
St.Anthony, MN 55418 Lot 5, Aud. Subd. 377
Thomas OWENS 3010 Old Hwy. 8 06-029-23 44 0007 109,000 2,197 12,248 sq ft R-2
3010 Old Hwy 8 St. Anthony, MN
St.Anthony, MN 55418 Lot 6, Aud. Subd. 377
Jerome GRUNDMAYER 3013 Croft Drive 06-029-23 44 0009 112,000 2,287 24,880 sq f R-2
3013 Croft Drive St. Anthony, MN
St.Anthony, MN 55418 Lot 8, Aud. Subd. 377
Subtotal $454,000 $10,992 65,548 sq ft 0.5 acres)
PROPERTY ACQUIRED BY ARNOLD DEVELOPMENT IN 1995
Chet Makowski 2938 Old Hwy. 8
St. Anthony, MN 06-029-23 44 0024 112,000 5,165 25,942 sq ft R-2
Lot 22, Aud. Subd. 377
Chet Makowski 3004 Old Hwy. 8
St. Anthony, MN 06-029-23 44 0025 114,000 5,211 27,757 sq ft R-2
Lot 23 Aud. Subd. 377
Chet Makowski 2930 Old Hwy. 8
St. Anthony, MN 06-029-23 44 0057 90,700 2,829 24,288 sq ft R-1
Lot 21, Aud. Subd. 377
Lot 7, Aud. Subd. 377 06-029-23 44 0008 500 16.38 6,008 sq ft R-1
Lot 13, Aud. Subd. 377 06-029-23 44 0013 500 16.38 9,666 sq ft R-1
Lot 24, Aud. Subd. 377 06-029-23 44 0026 500 16.38 6,060 sq ft R-1
Subtotal: $318,200 $13,254 99,721 sq ft (2.3 acres)
4Z
• MEMORANDUM
DATE: March 14, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: FINANCIAL SUMMARY FOR NEW CITY
HALL/COMMUNITY CENTER - UPDATE
Building Revenues
Bond proceeds $2,650,000
City's cash $1.250.000
Total $3,900,000
Building Cost
• Base Bid $3,151,900
Architectural & special consultants $ 230,000
Demolition $ 160,984
Bond cost $ 30,000
Contingency $ 327.116
Total $3,900,000
Contingency Costs to date
Contingency cost approved to date -- $4,862.
Phone system $ 40,000
Storm water $ 17,000
*Office furniture $ 15,000
Storage space $ 20,000
Asbestos removal $ 50,000
*Tennis courts $ 34,000
Playground area $ 20,000
Wall in Commons area $ 20.000
Total $ 216,000
* Currently, there is $34,000 budgeted in our Capital Equipment Fund for tennis courts
and $15,000 for office furniture.
• * The $5,000 for the score board has not been included.
A4RP 43
• Educational and Service Program
3524 Harding Street, N. E .
St . Anthony, MN 55418
April 8 , 1996
Dear Mayor Ranallo,
I assume you are familiar with the AARP Tax Service which had been
at Apache Plaza since the early 801s . Because of the change in
ownership and the indecision about the status of the building, the
IRS and I decided it was wise to move this year when First Luther-
an Church in Columbia Heights offered us space.
Will their be a community room in the new building on 33rd and
Silver Lake Road? This would be a very appropriate location for
the AARP Tax Service as a high percentage of the people we help
are St . Anthony seniors .
We need a room large enough for ten tables (each with three chairs )
and space for a waiting area with 20 chairs since we do as many as
60 people in a day and usually have a large number of people waiting
to be helped. Will the new building have a room this size?
We are open every Tuesday and Friday ( including Good Friday) from
February 1 to April 15. Our hours are 9 : 00 AM to 1 : 00 PM. Would
such a room be available these hours?
We like to plan ahead and would like a place that is permanent so
the senior citizens can depend on our being their to help them:',
Thank you for your time in this matter . I hope to hear from you.
• Sincerely,
American Association of Retired Persons 601 E Street, N.W., Washington, D.C. 20049 (202) 434-2277
-.4-
• DATE: April 15, 1996
TO: St. Anthony Village Mayor and City Council
cc: Mike Mornson
FROM: St. Anthony Village Planning Commission "bzL
RE: Recommended Changes to City Code Regarding Conditional Uses
In a January 16, 1996 memo from City staff, the City Council requested that the
Planning Commission reevaluate permitted conditional uses of each zoning district and
make recommendations to amend the City's Zoning Ordinance. The Planning
Commission has reviewed each of the permitted uses in all of the zoning districts and
offers the following recommendations for changes, along with a brief discussion of our
thoughts for selected uses:
R-1 SINGLE FAMILY DISTRICT
1615.03 Permitted Conditional Uses
(b) Libraries: The Planning Commission questions whether libraries should be a
permitted conditional use in a R-1 zone. While not inherently offensive, the
main concerns identified were additional traffic that a library would bring to a
residential neighborhood and a disruption due to extended hours. We therefore
recommend that this permitted conditional use be deleted.
•
R-1A SINGLE FAMILY LAKESHORE
1616.02 Permitted Uses
The current code only permits single-family detached dwellings and permitted
conditional uses and accessory uses. The Planning Commission believes there
is good reason for the permitted uses to mirror those other permitted uses found
in the R-1 permitted uses (e.g. schools, recreational facilities, state-licensed
facilities). For instance, publicly-owned recreational facilities are now precluded.
Also, the Salvation Army Camp appears to be a non-conforming use. The
Planning Commission recommends that the permitted uses in R-1A district
(1616.02) mirror those in the R-1 district (1615.02).
R-2 TWO-FAMILY DISTRICT
No changes recommended.
R-3 TOWNHOUSE DISTRICT
No changes recommended.
R4 MULTIPLE FAMILY DISTRICT
No changes recommended.
•
4-5-
C
-5-
C GENERAL COMMERCIAL DISTRICT
1635.02 Permitted uses:
(q) Recommend that this use be moved to permitted conditional use
section with the following changes: "Bus stations without maintenance
facilities of the Metropolitan Council Transit Operations ." Other permitted
uses in this section preclude businesses with drive-through traffic so that traffic
movement of drive-throughs are able to be controlled through conditional use
permits.
(t) Recommend that car washes be moved to permitted conditional use
section due to potential for traffic problems.
(aa) Recommend the following changes: "Day care centers without drive=
though facilities."
(vv) Recommend the following changes: "Retail luggage stores with no
tanning done on the premises."
(ddd) Recommend the following changes: "Physicians, dentists and health
care professionals, including optometrists, chiropractors, chiropodists,
osteopaths, therapists, and therapeutic massage."
• (000) Recommend the following changes: "Taxi stands withou
maintenance facilities."
(k), (s), W) Recommend that drive-in be changed to drive-in restaurants
which do not have dine-in facilities in all to help clarify intent.
We also recommend adding "Coffee houses without drive-through
facilities" as a new permitted use (e.g.. Starbucks).
1635.03 Permitted Conditional Uses:
(b) Recommend that drive-in be changed to drive-through.
(e) churches: Recommend deletion of this use.
Q) auctions: Recommend deletion of this use.
(o) Pool or billiard halls: Recommend deletion of this use.
(s) Motorcycle sales: Recommend deleting this as a permitted use. The
Planning Commission sees freestanding motorcycle sales as an undesirable use
in the community.
•
• LIGHT INDUSTRIAL DISTRICT
1640.03 Permitted Conditional Uses
No changes recommended.
RECREATIONAL OPEN SPACE DISTRICT
1645.02 Permitted Uses:
No changes recommended.
•
•
CITY OF ST. ANTHONY VILLAGE
COMPREHENSIVE PLAN UPDATE SCHEDULE
Task Name Responsible 1996 1997
Apr May Jun Jul Aug Sep Oct Nov Dec Jan
Draft Request for Proposal IRFP) Plannina Commission
[Approve Draft RFP at SAV PC Meeting Planning Commission
Forward to City Council for Approval Planning Commission ■
Approval by City Council City Council
Issue Request for Proposal City Staff
Consultant Proposal Response Consultants
Receipt of Proposals City Staff
Reference Check of Consultants City Staff
Review Proposals Plannina Commission
Interview Short List Commission/Council
Recommend Consultant Selection Plannina Commission ■
Approval of Consultant Selection City Council D
Notice to Proceed for Consultant City Staff
Joint Commission/Council Kickoff Meeting Commission/Council
Preliminary Issues Analysis Consultant
Finalize Content of Plan Update Planning Commission z_\
Ongoing Plan Development (Consultant) Planning Commission
Printed: Apr/18/96 Milestone Summary e
Page 1 Fixed Delay
. ain tehou
illa
Administrative Offices
3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699
(612) 789-8881 FAX (612) 781-9323
April 9, 1996
Douglas Greig Scott
g g
Property Specialist
2 Appletree Square, #245
Bloomington, MN 55245
Dear Mr. Scott:
As we discussed yesterday, please find enclosed a draft of a proposed lease agreement that was
developed by Tom Creighton, an attorney with Bernick and Lifson. The City Council is
interested in negotiating a lease with APT (American Portable Telecom) for use of the City's
• water tower for antenna space for communication purposes.
The Council would like APT to consider the following when negotiating a lease:
1. A site plan detailing how the antennas will be placed on the tower as well as the
cabinets that you plan to install beneath the tower;
2. $1,000 per month for the original work and $100 per month for each additional antenna
above the original; and
3. Miscellaneous issues - The City currently has an antenna on the tower for 911 calls for
police and fire and obviously does not want that antenna impacted. In addition, the
City would like to discuss with you a light for the tower as well as how the City can
benefit from having the antennas in place.
If you have any questions, please let me know.
Sincerely,
4-Q/y1&4UM,
Michael Mornson
• City Manager
Enclosure
P
• April 8, 1996
Mike Morrison, City Manager
City of St. Anthony, Public Works
3301 Silver Lake Rd.
St. Anthony, MN 55418
RE: Proposed PCS Antenna Installation
Dear Mr.Morrison:
Please accept this letter as a proposal from APT(American Portable Telecom)to enter into a Lease
Agreement for communication and antenna space at the referenced location. APT has retained the
services of TEA Group Incorporated for the purposes of acquiring sites for the installation and
operation of PCS(Personal Communication Services)radio equipment.
APT, a subsidiary of Telephone and Data Systems, Inc. was awarded the PCS license by the FCC
• for the Minneapolis/St. Paul area. I have enclosed a brochure which describes, in greater detail,
APT and its operation.
APT engineers have determined that the property appears to be suitable for the location of one of
our communication sites. At this time, the typical APT equipment installation consists of a 150'
self support tower, nine (9) directional panel antennas (77" high x 6" wide x 1.5" deep) which
operate within the 1.9 ghz to 2.2 ghz radio frequency range. Additionally, up to four(4)equipment
cabinets (each approximately 5' high x 3' wide x 3' deep), may need to be installed at the site
(initially, the site will need one equipment cabinet). For access, the equipment cabinets will need
to be placed in an area approximately 35' x 45' in size. Typically, these weather-proof, self-
contained equipment cabinets are connected to the antennas by 1 5/8" cable(each antenna requires
one cable run). The communication equipment requires 100 amp, 220 volt, single phase electrical
service.
With your input and approval, we will design and engineer a site specific layout for these
locations.
APT is prepared to make the following offer to you:
TER: An initial lease term of five(5)years, including three(3)6-year extension periods.
RENT: 6,000 annually,paid in advance. (negotiable)
• ESCALATION'S: A 3% increase per year.
OTHER: All cost associated with the communications site will be paid for by APT.
1040 Crown Pointe Parkway■ Suite 800 ■ Atlanta, Georgia 30338 ■ (770) 481-2100 ■ Fax (770) 481-2150
so
Mr. Morrison
• April 8, 1996
If these basic terms and conditions are acceptable, APT is prepared to move forward with
preparation of a mutually satisfactory lease document and appropriate supporting documents for
execution by duly authorized representatives of all parties. Enclosed please find a copy of our
standard lease agreement for your review. It is acknowledged and agreed that no legal rights to
lease the space on the terms set forth above are created by this letter or otherwise unless and until
the above reference lease has been executed by both parties.
I look forward to meeting with you at your earliest convenience. In the meantime, if you have any
questions or require additional information, please contact me at 612-858-0074 or 612-718-7312.
Sincerely,
Douglas Sc tt
Property Specialis
• Enclosures
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Page 6
structurally unsound for Tenant's use, including but not limited to consideration of age
of the structure, damage or destruction of all or part of the Property from any source,
or factors relating to condition of the Property; or by Landlord if it determines in its
sole discretion that continued occupancy of Property by Tenant is in fact a threat to
health, safety or welfare.
Upon termination of this Lease for any reason, Tenant shall remove its equipment,
personal property, Antenna Facilities, and leasehold improvements from the Property
within thirty (30) days of the date of termination, and shall repair any damage to the
Property caused by such equipment, normal wear and tear excepted; all at Tenant's
sold cost and expense. Any such property or facilities which are not removed by the
end of lease period shall become the property of the Landlord.
15. liquidated Damages• Early Termination Notice of Tenant's early termination shall be
given to Landlord in writing by certified mail, return receipt requested, and shall be
effective upon receipt of such notice. All rentals paid for the lease of the Property
prior to said termination date shall be retained by Landlord. Upon such termination,
• this Lease shall become null and void and the parties shall have no further obligations
to each other, except that rental payments to the Landlord shall continue as liquidated
damages for the remainder of the five (5) year Lease term, not to exceed 150% of the
annual rent for the year in which such termination occurs.
16. Limitation of Landlord's Liability: Early Termination In the event Landlord
terminates or otherwise revokes the Lease, other than as provided in paragraph 14
above, or Landlord causes interruption of the business of Tenant, Landlord's liability
for damages to Tenant shall be limited to the actual and direct costs of equipment
removal, relocation or repair and shall specifically exclude any recovery for value of
the business of Tenant as a going concern, future expectation of profits, loss of
business or profit or related damages to Tenant.
17. Letter of Credit/Security Fund Tenant shall provide a $5,000 Letter of Credit or
Security Fund payable to Landlord upon demand to secure compliance with the
provisions of this Lease, including but not limited to the requirement that Tenant
remove all equipment and Antennae Facilities in the event of expiration or termination.
18. Insurance.
a. Tenant shall carry adequate insurance to protect the parties against any and all
• claims, demands, actions,judgments, expenses, and liabilities which may arise
out of or result directly or indirectly from Tenant's use of the Property. Any
applicable policy shall list eh Landlord as an additional insured and shall
provide that it will be the primary coverage. The insurance coverage must
S_S�
MEMORANDUM
•
DATE: April 16, 1996
TO: Michael Morrison, City Manager
Kim Moore-Sykes, Management FROM: y Assistant
ITEM: Livable Communities Action Plan Workshop
Attached is a copy of the Action Plan summary with what the Met Council is looking for
in a submitted Action Plan. It looks to be very straightforward and will tie in nicely with
the work that we need to do for the Comp. Plan Update.
There are several ideas that the City can discuss in the Action Plan, but the one that I felt
was most important to St. Anthony in maintaining their housing goals was the suggestion
on being flexible with local controls and approval of land use regulations. As you can see,
the Met Council proposes considering relaxing regulations on lot sizes, lot coverages,
setbacks, etc.
• The other issue for the City's Action Plan is the timeline for submittal to the Met Council.
All Action Plans has to be submitted by June 30, 1996 with a resolution from the City
Council. I thought I could have it ready for Council comment at the June 4 Council
Worksession and have the Council act on it either at the June 10th Council meeting or the
June 25th Council meeting.
•
� o
METROPOLITAN LIVABLE COMMUNITIES A CT
ACTION PLAN CHECKLIST
In preparing a Livable Communities Act (LCA) Action Plan, a community should consider a
number of factors before deciding which implementation efforts it will identify and undertake to
expand affordable and life-cycle housing opportunities. A community should consider its housing
situation, land availability, forecasted household and employment changes and any number of
applicable demographic characteristics and trends that should influence its housing
implementation efforts.
– The Action Plan should not only address the kinds �f implementation efforts to be emsloved, but,
where possible, the general timeframe in which they will be undertaken. The Plan should identify,
as best as possible, the number—o ouseholds to be assisted, or housin units to be produced_or
rehabilitated through the various programs and activities that will be pursued.
Also, to the decree possible, the plan should identify the income levels of the households to be
• assisted, e.g. the number or percent with very low low and mpcierate incomes. Finally, where
possible, it should identify the efforts that will be targeted specifically to the eld_y,_large families,
homeowners and renters.
The degree to which the Plan specifically identifies local needs and the intended beneficiaries of
local actions is ultimately the community's decision. There is no single"correct" format or
minimum requirement for how a community attempts to address this information in its Action
Plan. Understanding its current and future housing needs, and who can and should benefit from
its housing efforts is a practical and prudent step, and should be the basis for the housine
implementation activities of any community.
There are a number of programs and local fiscal and official control initiatives that can be
undertaken by communities to expand or preserve affordable and life-cycle housing.
This Action Plan Checklist is intended to assist communities in identifying from among the myriad
implementation tools, those activities suited to their particular needs and capacity to deliver.
• 1
Housing Assistance Programs
An Action Plan to implement the community's LCA goals should identify the housing asgialance
programs to be used by and in the community, and, where possible, the best estimate of how
many households will be helped by such programs each year or over the period of years covered
by the Action Plan.
A number of programs provide renter assistance and below-market-rate home mortgage
programs. Some involve little or no administration or oversight by the city, although most require
a city's consent. A list of existing housing assistance programs which a community may use, or
encourage or facilitate private market interests to use include the following:
Federal Government
❑ Section 8 Rental Vouchers and Certificate Programs
Shelter Plus Care (S+C)
1 „D�
W, Minnesota Housing Finance Agency
❑ Minnesota Mortgage Program
❑ Homeownership Assistance Fund
❑ Urban Indian Housing Program/Tribal Indian Housing Program
• ❑ Purchase Plus Program
❑ Minnesota Urban and Rural Homesteading Program
❑ Partnership for Affordable Housing
❑ Minnesota City Participation Program
❑ Entry Cost Homeownership Program (ECHO)
❑ MHFA Rental Assistance for Family Stabilization (RAFS)
Housing Development Programs
The Action Plan may set forth specific new construction or housing rehabilitation efforts to
expand or preserve the community's stock of affordable rental housing.
A limited number of tools are available to support the construction or rehabilitation of low-and
moderate-income housing. These programs include the following:
• 2
Jai
Federal Government
• 0 Public Housing (e.g. Hollman Units)
❑ Supportive Housing Demonstration Program - Transitional Housing Component
❑ Federal Home Loan Bank- Affordable Housing Program
❑ Home Investment Partnership Program (HOME)
❑ Section 202 - elderly
❑ Section 811 - handicapped
Minnesota Housing Finance Agency
❑ Low Income Housing Tax Credit Program
❑ New Construction Tax Credit Mortgage/Builders Loans
❑ Low and Moderate Income Rental Program
❑ Affordable Rental Investment Fund
Metropolitan Council
❑ Local Housing Incentives Account
❑ Livable Communities Demonstration Account
Other z) ccs
Ytl��
• ❑ Family Housing Fund. —
❑ Twin Cities Habitat for Humanity —
Housing Maintenance Rehabilitation and Redevelopment Programs
A variety of programs are available to address maintenance, rehabilitation and redevelopment.
The Action Plan should identify any or all of a number of potential programs or activities the city
may employ including the following:
Federal Government
❑ Federal Home Loan Bank- Affordable Housing Program
❑ Home Investment Partnership Program (HOME)
❑ HOPE III
• 3
54)
Minnesota Housing Finance Agencv
• ❑ Low Income HousingTax
Credit ed t P rogram
❑ Low and Moderate Income Rental Program
❑ Home Rental Rehabilitation Program
❑ Rental Rehab Loan Program
❑ Innovative Housing Loan Program
❑ Community Rehabilitation Fund
❑ Deferred Loan Program
❑ Revolving Loan Program
❑ The Great Minnesota Fix-Up Fund
❑ Affordable Rental Investment Fund
❑ Blighted Properties Community Rehabilitation
❑ Community Rehabilitation Fund
❑ Mod Rehab
Metropolitan Council
❑ Livable Communities Demonstration Account
Others
• ❑ Family Housing Fund
❑ Twin Cities Habitat for Humanity
Local Government
❑ Adoption and enforcement of a local housing maintenance code P(O,'
❑ CDBG supported rehab programs
Local Initiatives '
Though considerably more restricted than in the past, state and federal laws permit local
governments to implement fiscal initiatives to generate capital to assist development or
redevelopment to create affordable and life-cycle housing. The Action Plan should include the
community's short- and long-term expectations and intentions regarding the use of these fiscal
tools such as the following:
Federal Government
❑ Community Development Block Grants (CDBG)
Pied
• 4
2�
Minnesota Housing Finance Agency
❑ Nonprofit Capacity Building Revolving Loan Program
❑ Mortgage Revenue Bonds
❑ Mortgage Credit Certificates (MCCs)
❑ Community Reinvestment Act Incentive Program (CRAIP)
❑ Minnesota Communities Program (MCP)
Metropolitan Council
❑ Credit Enhancement Program — &0 rn M"AIZI S
Local Government
❑ Tax Increment Financing
❑ Local HRA Tax Levy
❑ Local Government Essential Function Bonds — u,Sa
6,,c, ta,* - h--- ct Sed el,,._. V k,e.H'v Anr
ILocal Official Controls and Approvals/
`Local controls - zoning, subdivision regulation, building code, design requirements for public
improvements and the approvals process - impact both the type and cost of new housing. In
doing so, however, they provide communities with a wide range of opportunities to make changes
Y in these controls that can expand local affordable and life-cycle housing options.
h In preparing LCA Action Plans and in addressing future local housing development issues,
� � communities should pledge to examine and evaluate the impact of a number of their local controls
V on the cost of residential development and redevelopment.
The following is a checklist of local controls and requirements that a community, in preparing its
g q
1,I�y LCA Action Plan, might propose to review and evaluate in the immediate future to determine if
they are adequate, insufficient or unnecessarily excessive and should be revised, added to or
`k,Deliminated.
th cV' These controls and regulations may include:
❑ Sufficient available undeveloped or underutilized land guided or zoned for medium and
P
�y high density residential development or redevelopment.
"' include potential
�. O Planned unit, mixed-use and cluster development ordinances that
residential density bonuses.
• 5
la l
❑ The flexibility to employ zero lot line development or other innovative site planning
• techniques.
❑ Environmental regulations such as tree and wetland preservation requirements that are
stricter than those required by state law or regional policy.
Local requirements regarding:
❑ minimum lot sizes
❑ minimum floor area
❑ garage and off-street parking
❑ set-back requirements
❑ inclusion of private streets in subdivision development
❑ sidewalks or non-motorized pathways
❑ park and trail dedications
❑ minimum right-of-way, pavement widths and depth for different streets
❑ storm sewer design- pipe diameter, distance between catch basins, etc.
❑ street lighting
❑ trees, tree replacement and foilage
❑ landscaping costs
❑ building materials, exterior surfaces
❑ accessory apartments
❑ development fees for off-site public improvements- e.g. park, trail and road fees.
• ❑ The length and complexity of the local approvals process.
Authority for Providing Housing Programs � ,0 65 -�
_ 0
The Action Plan should describe what authority the city has for operating housing programs and
the activities of the organizations or entities that administer the programs and/or also describe
arrangements the city may have with other public or nonprofit organizations that provide housing-
related services to the city.
—� ❑ Local HRA
❑ County HRA
❑ CHDO
❑ Community Action Program Agency
h:Uibrar/=rwiundOgr021396
• 6
� z
• STAFF REPORT
DATE: April 24, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: POLICE AGREEMENTS FOR LAUDERDALE AND
FALCON HEIGHTS
Attached are the police services agreements for Lauderdale and Falcon Heights. Lauderdale
will consider/approve their agreement on May 28th and Falcon Heights on May 22nd. St.
Anthony will consider/approve both agreements on June 10th.
Following are the highlights of each of the agreements:
• Lauderdale
Term: 2 years, 1997 - 1998
Cost: 1997 - $181,702 (an increase of$14,080 over 1996)
1998 - $188,970 (an increase of$7,268 over 1997)
Other changes: *Section VI, page 2 and 3 on shared liability.
*Section XII, page 3 on joint Advisory Committee.
*Section XIX, page 5 on terms of the Agreement - May 15th is the
termination date.
Falcon Heights
Term: 2 years, 1997 - 1998
Cost: 1997 - $349,365 (an increase of$22,855 over 1996)
1998 - $363,340 (an increase of$13,975 over 1997)
Other changes: *Section IX, page 4 on joint Advisory Committee.
*Section XX, page 7 on terms of Agreement - May 15th is the
termination date.
RECOMMENDATION
• Recommend Council approve both contracts, as presented.
/03
• Summary of Lauderdale Budget
For Fiscal Year 1997
1996 1997
Revenues: — Lauderdale/Falcon Heights Contracts Lauderdale Lauderdale
General Fund $147,172.00 $159,602.00
Capital Equipment $20,450.00 $22,086.00
$167.622.00 $181.688.00
1996 1997
Personal Services Lauderdale Lauderdale
101-41100-110 Salaries $85,750.00 $93,467.50
101-41100-111 Overtime Salaries $1,250.00 $1,362.50
101-41100-113 Salaries— Secretary $1,000.00 $2,450.00
101-41100-114 Employers Contribution/Pension $12,850.00 $14,006.50
101-41100-115 Employers Contribution/Insurance $6,450.00 $7,030.50
101-41100-117 Overtime Court $750.00 $818.00
Total Personal Services $108,050.00 $119,135.00
Supplies
101-41100-226 General Supplies $5,400.00 $5,670.00
Total Supplies $5,400.00 $5,670.00
Other Services&Charges
• 101-41100-321 Other Services $1,950.00 $2,048.00
101-41100-331 Communications $8,650.00 $9,083.00
101-41100-333 Care&Support/Booking Fees $0.00 $0.00
101-41100-334 Printing&Publishing $1,150.00 $1,208.00
101-41100-339 Maintenance&Repair $175.00 $184.00
101-41100-341 Travel/School/Conference $1,000.00 $1,050.00
101-41100-342 Subscriptions/Membership $225.00 $236.00
Total Other Services&Charges $13,150.00 $13,809.00
TOTAL 1995 POLICE BUDGET $126.600.00 $138.614.00
Other Budget Line Items
101-40510-335 Finance/Accounting $7,900.00 $8,295.00
101-41900-226 Animal Control $325.00 $341.00
101-42200-222 Public Works/Fuels&Lubricants $8,250.00 $8,663.00
101-42200-339 Public Works/Mainentance&Repair $2,000.00 $2,100.00
401-47200-453 Capital Equipment Purchases $20,450.00 $21,473.00
Contingency/Non—Designated $2,097.00 $2,202.00
$167.622.00 $181.688.00
•
14
JOINT POWERS AGREEMENT
• FOR POLICE SERVICES
This is an Agreement made between the CITY OF ST. ANTHONY (St. Anthony) and
the CITY OF LAUDERDALE (Lauderdale). This Agreement is made this day
of 1996 and will commence on January 1 , 1997.
I. PURPOSE
St. Anthony and Lauderdale have the power within their respective cities to provide
for the prevention of crime and for police protection. Under Minnesota Statutes,
Section 471 .59, the cities may, by agreement, provide for the exercise of the
police power by one city on behalf of the other city.
This Agreement establishes the basis upon which St. Anthony will provide police
services for Lauderdale. St. Anthony will have full authority and responsibility to
provide services in accordance with all enabling legislation under the laws of the
State of Minnesota and the ordinances of Lauderdale. St. Anthony will provide
feedback to the Lauderdale City Administrator and City Council on a regular and
timely basis; and actively support the creation of a committee whose members
• come from both communities, and whose purpose is to review, monitor, and ensure
a successful relationship between the two communities.
ll. SERVICES
St. Anthony has agreed to provide Lauderdale with 24 hour police service, and to
physically place a certified officer within the boundaries of Lauderdale 16 hours
each day. This standard may not be met in those instances when an officer makes
an arrest and transports a prisoner, during mutual aid, when providing a backup or
in other similar situations. The expectation is that in normal circumstances, St.
Anthony will provide at least 16 hours police presence each day within the City of
Lauderdale.
Toward this end, St. Anthony agrees to have two certified police officers who,
when on duty, shall be stationed within Lauderdale and whose priority will be
Lauderdale.
III. LEVEL OF SERVICES
During the term of this Agreement, St. Anthony will provide to Lauderdale the same
police service extended to persons and property within St. Anthony, and which
shall include, but not be limited to, the services herein described:
�15
Joint Powers Agreement
• St. Anthony/Lauderdale
Page 2
24 hour patrol services with random patrolling of all residential and business
areas;
16 hour police presence at minimum within the boundaries of Lauderdale;
Animal control services as provided within the City of St. Anthony;
Ordinance enforcement of all Lauderdale ordinances with special attention
given to parking, winter and nuisance ordinances;
Ticketing at a minimum, but not limited to, two (2) hours of ticketing per
month for traffic violations; and
Crime prevention programs that encourage community involvement and
investment in the City.
IV. COSTS OF AGREEMENT
• In consideration of the services provided under this Agreement, Lauderdale shall
pay the City of St. Anthony $181 ,702 in Agreement year 1997 for police services.
That cost shall increase to $188,970 in Agreement year 1998. This Agreement
will be effective January 1 , 1997 and will continue indefinitely unless canceled in
accord with the procedure outlined in Section XIX of this Agreement. In
consideration of services provided for under this Agreement, St. Anthony and
Lauderdale shall establish the fee for these services on a biennial basis of May 15th
of the even numbered year preceding each biennium.
V. METHOD OF PAYMENT
St. Anthony agrees to bill Lauderdale on a monthly basis and Lauderdale agrees to
promptly remit payments to St. Anthony within 30 days.
VI. LIABILITY
St. Anthony shall be responsible for all liability incurred as a result of the actions of
St. Anthony Police Officers under this Agreement and will hold Lauderdale, its
officers and employees harmless for any liability resulting from actions of a St.
Anthony employee and shall defend Lauderdale, its officers and employees, against
any claim for damages arising out of St. Anthony's performance of this Agreement;
provided, however, that if the claim, action or liability is one which is insured by St.
�s
Joint Powers Agreement
• St. Anthony/Lauderdale
Page 3
Anthony's liability insurer, Lauderdale will bear the first $5,000.00 of expense for
any such claim, action or liability, or expenses relating thereto, including attorneys'
fees, to the extent not covered by the insurer because of a deductible amount
under the policy (which deductible amount is currently $10,000.00).
VII. ADMINISTRATIVE RESPONSIBILITY
The law enforcement services rendered to Lauderdale shall be under the sole
direction of St. Anthony. The degree of services rendered, the standards of
performance, the hiring and discipline of officers assigned, and other matters
relating to regulations and policies shall remain within the control of St. Anthony.
VIII. JOINT ADVISORY COMMITTEE
Both cities will appoint members to a joint advisory committee. The committee
shall meet at least four (4) times each year to ensure the police service agreement
is meeting the expectations of both cities. Any recommendations shall be strictly
advisory.
IX. COMMUNICATIONS, EQUIPMENT, AND SUPPLIES
St. Anthony shall furnish all communication equipment and any necessary supplies
required to perform the services which are to be rendered.
X. COOPERATION AND ASSISTANCE AGREEMENTS
Lauderdale shall be included in all cooperative agreements entered into by the St.
Anthony Police Department with other police services units. St. Anthony agrees
that it will not enter into any agreement for services with other communities which
may adversely impact services to Lauderdale.
XI. HEADQUARTERS
Headquarters for services rendered to Lauderdale under this Agreement shall be
located at offices owned or leased by St. Anthony, and the citizens of Lauderdale
• shall notify headquarters, or Ramsey County radio dispatch for services requested
either in person or by some other means of communication.
c�
Joint Powers Agreement
• St. Anthony/Lauderdale
Page 4
XII. OFFICERS, EMPLOYEES OF THE CITY OF ST. ANTHONY
Officers assigned to duty in Lauderdale shall be employees of St. Anthony;
therefore, all obligations with regard to workers compensation, PERA, withholding
tax, insurance, etc. shall be the obligation of St. Anthony. Lauderdale shall not be
required to furnish any fringe benefits or assume any other liability of employment
to any officer assigned to duty within Lauderdale.
XIII. ENFORCEMENT POLICIES
Enforcement policies of St. Anthony shall prevail as the enforcement policies within
Lauderdale. The enforcement policies of St. Anthony shall be provided in writing to
Lauderdale.
XIV. ENFORCEMENT OF ORDINANCES OF THE CITY OF LAUDERDALE
St. Anthony officers assigned to duty within Lauderdale shall enforce Lauderdale's
• ordinances.
XV. ALL OFFICERS TO BE OFFICERS OF ST ANTHONY
The officers assigned duty within Lauderdale shall be provided authority to enforce
the laws of that City by proper action to be taken by the Lauderdale City Council.
The Chief of Police of St. Anthony shall furnish the names of all St. Anthony police
officers to the Lauderdale City Administrator and all such officers shall be appointed
police officers of that city.
XVI. OFFENSES
All offenses shall be charged in accordance with Lauderdale's ordinances when
possible, otherwise, the charge shall be made in accordance with the laws of the
State of Minnesota or the laws of the Federal Government.
XVII. COMMUNICATIONS
• St. Anthony agrees to provide the Lauderdale Administrator with daily, weekly,
monthly, and annual reports.
Joint Powers Agreement
• St. Anthony/Lauderdale
Page 5
The St. Anthony Police Chief will regularly commnunicate with the Lauderdale City
Administrator in order to ensure that Lauderdale is knowledgeable about any police
activity in the City, and at the request of the Administrator the Police Chief will
make presentations to the Lauderdale City Council.
XVIII. PROSECUTION
Lauderdale shall pay all costs of prosecution for all offenses charged within its
boundaries or under its ordinances.
XIX. TERMS OF AGREEMENT
This Agreement will be effective as of 12:01 A.M. January 1 , 1997 and will expire
on 11 :59 P.M. December 31 , 1998, unless extended by written agreement of both
cities. As of the date of execution of this Agreement, both cities believe that a
mutually agreeable, longer-term extension of this Agreement is desirable and likely
to occur. The parties agree to commence negotiations for a mutually agreeable
annual cost on or before April 15th of even numbered years. Either St. Anthony or
• Lauderdale may terminate the Agreement by submitting a written notification of the
intent to terminate to the City Administrator of Lauderdale and the City Manager of
St. Anthony by May 15th of even numbered years that St. Anthony or Lauderdale
intends to terminate the Agreement. Termination of this Agreement shall be
effective on December 31st at 11 :59 P.M. of the year that either St. Anthony or
Lauderdale terminates the Agreement. From time to time other terms and
conditions of this Agreement shall be reviewed and revised as St. Anthony and
Lauderdale deem necessary.
IN WITNESS THEREOF, THE PARTIES HERETO HAVE EXECUTED THIS
AGREEMENT ON THE DATE SET FORTH BELOW.
CITY OF LAUDERDALE CITY OF ST. ANTHONY
By: By:
Mayor Mayor
By: By:
• City Administrator City Manager
Date: Date:
c� V
• Summary of Falcon Heights Budget
For Fiscal Year 1997
1996 1997
Revenues- — Falcon Heights Contract Revenues Revenues
General Fund $301,810.00 $329,365.00
Capital Equipment $24,700.00 $20,000.00
$326.510.00 $349.365 00
1996 1997
Personal Services Falcon Heights Expendidures
101—41 100-110 Salaries $179,550.00 $192,118.50
101—41100-111 Overtime Salaries $2,100.00 $2,247.00
101—41100-113 Salaries —Secretary $2,000.00 $4,875.00
101—41100-114 Employers Contribution/Pension $25,650.00 $27,445.50
101—41100-115 Employers Contribution/Insurance $12,900.00 $13,803.00
101—41100-117 Overtime Court $1,250.00 $1,337.50
Total Personal Services $223,450.00 $241,826.50
Supplies
101—41100-226 General Supplies $10,300.00 $10,815.00
Total Supplies $10,300.00 $10,815.00
• Other Services&Charges
101—41100-321 Other Services $4,150.00 $4,357.50
101-41100-331 Communications $19,000.00 $20,710.00
101—41100-333 Care&Support/Booking Fees $0.00 $0.00
101-41100-334 Printing&Publishing $1,550.00 $1,627.50
101—41100-339 Maintenance&Repair $450.00 $472.50
101—41100-341 Travel/School/Conference $2,100.00 $2,205.00
101-41100-342 Subscriptions/Membership $525.00 $551.00
Total Other Services&Charges $27,775.00 $29,923.50
TOTAL 1995 POLICE BUDGET $261.525.00 $282.565 00
Other Lauderdale Budget Line Items Transfers
101-40510-335 Finance/Accounting $15,800.00 $16,590.00
101-41900-226 Animal Control $1,550.00 $1,628.00
101-42200-222 Public Works/Fuels&Lubricants $8,250.00 $8,663.00
101—42200-339 Public Works/Mainentance&Repair $2,100.00 $2,205.00
401-47200-453 Capital Equipment Purchases $34,700.00 $20,000.00
Contingency/Non—Designated $2,585.00 $17,714.00
$328.510.00
1349.365.00
•
'7 0
JOINT POWERS AGREEMENT
FOR POLICE SERVICES
This Agreement is made and entered into as of 1996,
between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the
State of Minnesota ("St. Anthony") and the CITY OF FALCON HEIGHTS, a municipal
corporation under the laws of the State of Minnesota ("Falcon Heights"). The services
to be performed under this Agreement will commence January 1 , 1997.
I. PURPOSE
St. Anthony and Falcon Heights have the power within their respective cities to
provide for the prevention of crime and for police protection. Under Minnesota
Statutes, Section 471 .59, the cities may, by agreement, provide for the exercise of
the police power by one city on behalf of the other city.
This Agreement sets for the terms and conditions under which St. Anthony will
provide police services for Falcon Heights. St. Anthony will have full authority and
responsibility to provide services in accordance with all enabling legislation under the
• laws of the State of Minnesota and the ordinances of Falcon Heights. St. Anthony will
provide feedback to the Falcon Heights City Administrator and City Council on a
regular and timely basis, and will actively support the creation of a joint advisory
committee pursuant to Section IX of this Agreement, whose members come from both
cities, and whose purpose is to review, monitor, and ensure a successful relationship
between the two cities under this Agreement.
II. INTERPRETATION
This Agreement is entered following the preparation by Falcon Heights of a Request
for Proposal for Police Services and the submission of a responsive Proposal by St.
Anthony (the "Proposal"). To the extent that any of the provisions of this Agreement
are inconsistent with the provisions of the Proposal, the provisions of this Agreement
will control. If any provision of this Agreement is ambiguous, the parties agree that
the Proposal may be looked to as evidence of the parties' intent.
Ill. SERVICES
St. Anthony will provide Falcon Heights with 24 hour police service, and will physically
place a certified officer within the boundaries of Falcon Heights 24 hours each day,
• except in those instances when the officer makes an arrest and transports a prisoner,
during mutual aid situations, when providing a backup for another officer, or when
7
• Joint Powers Agreement
for Police Services
Page 2
called away for a court appearance, booking or similar police matter. Subject to these
exceptions and in normal circumstances, St. Anthony will provide 24 hour police
protection and police presence each day within the City of Falcon Heights. In those
instances stated above when an officer is not physically present in Falcon Heights, St.
Anthony will respond to emergency police calls with other officers.
IV. LEVEL OF SERVICES
During the term of this Agreement, St. Anthony will provide to Falcon Heights the
same police service extended to persons and property within St. Anthony, which will
include, but be limited to, the following:
A. Patrol services, with random patrolling of all residential, business and
public property areas during all shifts;
B. Police presence within the boundaries of Falcon Heights 24 hours each
• day, subject only to the exceptions noted above;
C. Animal control services as provided within the City of St. Anthony by the
animal control service employed by St. Anthony;
D. Enforcement of all ordinances of Falcon Heights which are intended to be
enforced by police officers, with special attention being given to parking,
winter and nuisance ordinances;
E. Ticketing for traffic violations will be done routinely during normal shifts;
F. Crime prevention programs that encourage community involvement and
investment in the City of Falcon Heights, including participation in the
Mayor's Commission, Family Violence Network, Neighborhood Watch
Programs, "McGruff Houses," and "Combat Auto Theft" programs; in
appropriate cases, referrals will be made to the Northwest Youth and
Family Services Youth Diversion Program;
G. Criminal investigations, crime lab service and supervisory service;
H. Reports on police services and activities, including weekly, monthly and
annual police reports;
•
7.z
• Joint Powers Agreement
for Police Services
Page 3
I. Responses to medical emergencies, fires and other emergencies;
responses shall include, where appropriate, securing the scene for
fire/rescue personnel, accompanying fire/rescue personnel to the hospital
upon request of such personnel, and providing follow-up information to
fire/rescue personnel upon request of such personnel;
J. Officers will be available at Falcon Heights City Hall to answer questions
from, and provide information regarding police activities to, Falcon
Heights residents, business owners and staff on an as-needed basis;
K. License inspections, background investigations and license enforcement
services as called for under applicable state law or city ordinances;
L. Review and comment, upon request, of proposed Falcon Heights
ordinances affecting police services or enforcement;
M. Follow-up on reported crimes with the person(s) who reported the crime,
• including routine notification by telephone or mail as to the status of the
investigation; and
N. Special event traffic patrol services, including ten days per year during
the State Fair; and other events such as periodic parades and the National
Street Rods Association Convention.
V. PAYMENT FOR SERVICES
This Agreement will be effective January 1 , 1997 and will continue until December
31 , 1998. In consideration of the services to be provided under this Agreement,
Falcon Heights will pay St. Anthony an annual fee of $349,365.00 for the year 1997,
and an annual fee of $363,340.00 for the year 1998, for the police services under this
Agreement. This Agreement will be effective January 1 , 1997 and will continue
indefinitely unless canceled in accord with the procedure outlined in Section XX of this
Agreement. In consideration of services provided for under this Agreement, St.
Anthony and Falcon Heights shall establish the fee for these services on a biennial
basis of May 15th of the even numbered year preceding each biennium.
VI. METHOD OF PAYMENT
• St. Anthonyill bill Falcon Heights monthly for 1/12 of the annual fee, and Falcon
Y 9
• Joint Powers Agreement
for Police Services
Page 4
Heights will promptly remit payments to St. Anthony within 30 days after receiving
each billing from St. Anthony.
VII. LIABILITY
St. Anthony will be responsible for all liability incurred as a result of the actions of,St.
Anthony police officers under this Agreement, and will hold Falcon Heights, its officers
and employees harmless for any liability resulting from actions of a St. Anthony
employee and shall defend Falcon Heights, its officers and employees, against any
claim for damages arising out of St. Anthony's performance of this Agreement;
provided, however that if the claim, action or liability is one which is insured by St.
Anthony's liability insurer, Falcon Heights will bear the first $5,000.00 of expense for
any such claim, action or liability, or expenses relation thereto, including attorneys'
fees, to the extent not covered by the insurer because of a deductible amount under
the policy (which deductible amount is currently $10,000.00).
• VIII. ADMINISTRATIVE RESPONSIBILITY
The law enforcement and police services rendered to Falcon Heights will be under the
sole direction of St. Anthony. The standards of performance, the hiring and discipline
of officers assigned, and other matters relating to regulations and policies related to
police employment, services and activities, will be within the exclusive control of St.
Anthony. The parties hereto expressly affirm the importance of work force diversity
and St. Anthony agrees to use reasonable efforts, within applicable departmental
budgetary limits, to recruit qualified female and minority police officers through the
Minnesota Police Recruitment System.
IX. JOINT ADVISORY COMMITTEE
Both cities will appoint members to a joint advisory committee. The committee will
meet at least four times each year to ensure that this Agreement and the services
performed pursuant to this Agreement are meeting the expectations of both cities.
Any recommendations of the committee will be strictly advisory.
•
74
• Joint Powers Agreement
for Police Services
Page 5
X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES
St. Anthony will furnish all communication equipment and any necessary supplies
required to perform the services which are to be rendered under this Agreement.
Xl. COOPERATION AND ASSISTANCE AGREEMENTS
Falcon Heights will be included in all cooperative agreements entered into by the St.
Anthony Police Department with other police services units.
XII. HEADQUARTERS
Headquarters for services rendered to Falcon Heights under this Agreement will be
located at offices owned or leased by St. Anthony. The citizens of Falcon Heights
may notify headquarters or Ramsey County radio dispatch for police services requested
either in person or by some other means of communication. St. Anthony officers may
• take routine telephone calls and complete routine reports for Falcon Heights at the
Falcon Heights City Hall, and Falcon Heights will have facilities available to the officers
at Falcon Heights City Hall for this purpose. The facilities will include a desk,
telephone, fax and copier.
XIII. EMPLOYEES OF ST. ANTHONY
Officers assigned to duty in Falcon Heights will at all times be employees of St.
Anthony. All obligations with regard to workers compensation, PERA, withholding tax,
insurance, and similar personnel and employment matters will be the obligation of St.
Anthony. Falcon Heights will not be required to furnish any fringe benefits or assume
any other liability of employment to any officer assigned to duty within Falcon Heights.
XIV. ENFORCEMENT POLICIES
Enforcement policies of St. Anthony will prevail as the enforcement policies within
Falcon Heights. A written statement of the current enforcement policies of St.
Anthony will be provided in writing to Falcon Heights.
•
• Joint Powers Agreement
for Police Services
Page 6
XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF FALCON HEIGHTS
St. Anthony officers assigned to duty within Falcon Heights will enforce Falcon
Heights' ordinances to the extent appropriate for enforcement by police officers.
XVI. OFFICERS OF FALCON HEIGHTS
The officers assigned duty within Falcon Heights will be provided with authority to
enforce the laws of the City of Falcon Heights by proper action to be taken by the
Falcon Heights City Council, and while performing services under this Agreement will
be considered police officers of Falcon Heights. The Chief of Police of St. Anthony will
furnish to the Falcon Heights City Administrator the names of all St. Anthony police
officers assigned to Falcon Heights, and all such officers will be appointed officers of
the City of Falcon Heights.
• XVII. OFFENSES
All offenses within Falcon Heights charged by police officers under this Agreement will
be charged in accordance with Falcon Heights' ordinances when possible; otherwise,
the charge will be made in accordance with the laws of the State of Minnesota or the
laws of the United States of America.
XVIII. COMMUNICATIONS
St. Anthony agrees to provide the Falcon Heights Administrator with weekly, monthly
and annual police reports, in a format as is mutually agreed to by the St. Anthony
Police Chief and the Falcon Heights City Administrator.
The St. Anthony Police Chief will regularly communicate with the Falcon Heights City
Administrator in order to ensure that Falcon Heights is knowledgeable about any police
activity in the City, and at the request of the Administrator the Police Chief will make
presentations to the Falcon Heights City Council.
XIX. PROSECUTION AND REVENUES
• Falcon Heights will pay all costs of prosecution for all offenses charged within its
boundaries or under its ordinances. LEAA funds and confiscated drug funds will be
7G
• Joint Powers Agreement
for Police Services
Page 7
retained by St. Anthony. Fine revenues will be paid to Falcon Heights. P.O.S.T.
training funds will be used for officer training.
XX. TERMS OF AGREEMENT
This Agreement will be effective as of 12:01 A.M. January 1 , 1997 and will expire on
11 :59 p.m. December 31 , 1998, unless extended by written agreement of both cities.
As of the date of execution of this Agreement, both cities believe that a mutually
agreeable, longer-term extension of this Agreement is desirable and likely to occur.
The parties agree to commence negotiations for a mutually agreeable annual cost on
or before April 15 of even numbered years. Either St. Anthony or Falcon Heights may
terminate the Agreement by submitting a written notification of the intent to terminate
to the City Administrator of Falcon Heights and the City Manager of St. Anthony by
May 15th of even numbered years that St. Anthony or Falcon Heights intends to
terminate the Agreement. Termination of this Agreement shall be effective on
December 31 st at 1 1 :59 of the year that either St. Anthony or Falcon Heights
• terminates the Agreement. From time to time the terms and conditions of this
Agreement shall be reviewed and revised as St. Anthony and Falcon Heights deem
necessary.
XXI. ASSIGNMENT
The rights and obligations of the parties under this Agreement will not be assigned,
and St. Anthony will not subcontract for any services to be furnished to Falcon
Heights (except as otherwise provided in this Agreement), without the prior written
consent of the other party.
The parties hereto have executed this Agreement as of the date first above stated.
CITY OF FALCON HEIGHTS CITY OF ST. ANTHONY
By: By:
Mayor Mayor
• By: By:
City Administrator City Manager
77
STAFF REPORT
DATE: April 24, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: CERTIFICATION OF LOCAL PERFORMANCE
MEASURES
As a result of the 1996 legislative session, each county and city has to certify
that the city has performance measures in place or will adopt performance
measures within a year. Failure to do so results in $1.00 per capita in HACA
• reduction, approximately $8,000 per year for St. Anthony. The benefits of
having performance measures is the ability to receive more aid.
Performance measures are simple measures of workloads, such as number of
employee hours to work on a job, number of police calls we receive, etc. The
other part of the cities' responsibility is that these performance measures get
communicated to the City Council once a year. We are currently doing
performance measures by doing the following:
• Monthly and yearly budget reports on all funds;
• Weekly and yearly police and fire reports;
• Monthly reports by the liquor and public works in the FYI packet;
• Recycling and CDBG reports.
RECOMMENDATION
Approval of Resolution 96-ZZZ and certification that we are currently doing
performance measures.
•
77
so
CITY OF ST. ANTHONY DRAFT
RESOLUTION 96-ZZZ
A RESOLUTION ACKNOWLEDGING PERFORMANCE
MEASURES
WHEREAS, the City Council of the City of St. Anthony, Counties of Hennepin/Ramsey,
State of Minnesota, does hereby acknowledge recent legislation entitled
"Local Performance Aid" and;
WHEREAS, the employees of the City of St. Anthony already account for the number of
hours worked in each department, keep track of the number of pounds of
garbage collected, the number of pounds of recyclables collected, number of
ICR's issued, traffic tickets issued, court appearances, number of fires per
year, amount of money spent in each department, etc.
• NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony
that the City of St. Anthony has a process in place for measuring performance levels and
will fine tune this process as dictated by law.
Adopted this day of , 1996.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
•
MINNESOTA Department of Revenue -79
Property Tax Division Mail Station 3340 St. Paul, ...':, . ... _- .)
Phone(612)296-5141 Fax(612)297-2166
April 22, 1996
TO: ALL CITY CLERKS,ADMINISTRATORS, MANAGERS,AND
FINANCE DIRECTORS
RE: CERTIFICATION OF LOCAL PERFORMANCE MEASURES
FOR LOCAL PERFORMANCE AID PAYABLE IN 1997
Laws 1996, Chapter 471, Article 3, Section 48 provides for a new state aid for all
qualifying counties and cities beginning in calendar year 1997. This new aid is called
Local Performance Aid(LPA).
In order to qualify for thio new?id, yo r city must have a system of performance
measures for services provided by the city, and must regularly compile and present these
measures to the city council at least once per year. If there is currently no system of
performance measures in place, your city may still qualify for this aid if it is in the
process of developing and implementing a system of performance measures. However,
eligibility based upon being in the process of development may not be used for more than
two consecutive years.
For the purpose of the enclosed certification form, "in the process" may include having
the subject of performance measures on the agenda of the city council. The city should
then use the time period between this year's certification and next year's certification to
develop basic measures such as"workload,"unless it has already moved beyond this
stage. The second year of"in the process" must be used to move to a higher level of
performance measurement, such as measuring efficiency and effectiveness.
All cities should be able to qualify to receive LPA in the first year of the aid
program.
This new aid will be determined as follows for calendar year 1997: The total amount of
aid available for cities is $441,735 plus $1 times the most recent population of each
qualifying city. A per capita aid amount is then determined by dividing the total aid
available by the total population of all cities that qualify for the aid. Each qualifying city
would then receive an aid amount based on its population times the per capita aid
amount. It should be noted that the $441,735 is appropriated from the general fund, and
the additional amount ($1 times the most recent population of each city) is a permanent
reduction in each city's homestead and agricultural credit aid (HACA). The HACA
reduction applies whether or not the city is eligible to receive LPA.
Distribution of this new aid will be based on yearly certifications for each qualifying city.
Cities will be required to submit an annual certification in order to receive LPA payable
in calendar year 1997 and subsequent years.
LPA will be paid in two equal installments on July 20 and December 26 of each year,
beginning in 1997. Qualifying cities will receive a certification of their 1997 LPA by
July 31, 1996.
•
(continued)
An equal opportunity employer TDD- (612)215-0069
• Page 2
As mentioned above,your city may qualify for LPA by (1) having a system of
performance measures in place, or(2) by being in the process of developing and
implementing a system of performance measures. If your city qualifies for LPA by either
criteria, and your city wishes to participate in the distribution of this aid for calendar year
1997,your city must fill out the enclosed certification and return it to our office by June
30, 1996. Please note: if our office does not receive a certification from your city by
June 30, 1996,your city will not be eligible to receive this aid in calendar year 1997.
If you have any questions regarding the completion of this form, please feel free to call
me at(612) 296-5141.
Sincerely,
Larry L. Bewley
Research Analysis Specialist
Property Tax Division
Enclosure
•
F*PA-Cl •
Certification of Local orformance Measures
for Local Performance Aid Payable in 1997
Complete and return to:Minnesota Department of Revenue.Property Tax Division.Mail Station 3340.St.Paul,Minnesota 55146-3340 Phone:(612)296-5141
Name and mailing address of governmental unit Name of person filling out form
City of St. Anthony Michael Mornson
Telephone
3301 Silver Lake Road (612 ) 789-8881
County of location
St. Anthony, MN 55418 Hennepin and Ramsey
F
ur city have a system of performance measures for services provided by the city,
these measures regularly compilr�d and presented to the city council at least
ch year? YES X NO
2. If the answer to question 1 above is no, is your city in the process of developing and
implementing a system of performance m:asures? YES NO
This form must be returned to the Minr esota Department of Revenue, Property Tax Division, by June 30, 1996 in order for your city to be
eligible to receive Local Performance tid payable in 1997.
?;'^;.. .'+ii^�P ..,..i.:�:: 1 :.•..:::. ... •. .:..:.:: '.'•.+•:tiC;Y?:{u4,:{:i• ,:.�.,•:�<{iro'}i •.7C3.^v":;.',:¢.v'' S.w'C`•> iti.,. .,,J;: •,6i`+ij�v.•.i'L}7{ S;^ •;'H`.�iti''+Yi+`':i$:i: i:��\+.
ai:; .,.,.;..,a.., ., ., ,.,+ ,..A, �,... �.,•,,,:+r •,:. ..{. ;... .,, !^...•d'"M, s:.s,� ..m"�":•�,. ..;.:.'n:�^,�' .::a •:x•:. .,.�,.;.••S•�••,:.a..:s +Yi:'�,.�•'•�•.•�' i;.•. '.Y.it• :y4,,t$�'.,, ; .�fivb. •'k3,•,q '�'^•.•+.+ .?>j:, •4•
• .,,,+{i•..xG,,•. .• . .+ ++'H , •..>+'"�V.. � ,•$;..;v,.,•.. ,;t:'�Y` .:G,r<•X. <i•:i:.#° •1•., •t:':,k �l,� ,!' �.t• �:Y§�`�Y•
Note: City certifications must be signed by the Mayor and by a member of the City Council.
EWeeby certify that,to the best of our knowledge and belief,the facts presented in this certification are true and correct.
of Mayor Signature of Cd Council Member Date
� z
ennepinCounty
An Equal Opportunity Employer
April 25, 1996
Mr. Michael Mornson
City Manager
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418
Dear Mr. Mornson
Accompanying for your review and execution is the Urban Hennepin County Joint
Cooperation Agreement for FY 1997-99. The agreement sets forth broad shared powers for
• carrying out housing and community development activities. The U.S. Department of
Housing and Urban Development(HUD)requires the agreement in order for Hennepin
County to c,uali fy as an urban county and be the recipient of Community Development
Block Grant(CDBG)and the HOME Investment Partnership Program(HOME) entitlement
funds. The agreement can be automatically renewed at the end of FY 1999, following
notification by the county of each community's option to remain in the program.
A draft grey-line copy of the agreement is enclosed,which details all revisions to the current
agreement. The most significant changes are the pooling of funds for communities
receiving annual planning allocations of less than$50,000 and the elimination of
programmatic requirements which are repeated in the annual subrecipient agreements.
As a community participating in the Urban Hennepin County program,your city would not
be eligible in FY 1997-99 to apply for grants under the small cities or state CDBG programs.
Your community will automatically participate in the Hennepin County HOME program
and will not be eligible to receive HOME funds through the state or other consortiums.
St. Anthony is considered a split place by HUD since the city is located in two urban
counties,Hennepin and Ramsey. The must elect one of the following options:
Office Of Planning &Development
• Development Planning Unit Recycled Paper
10709 Wayzata Boulevard, Suite 260
Minnetonka, Minnesota 55305
(612) 541-7080 FAX:(612) 541-7090
O�
• Mr. Michael Mornson
April 25, 1996
Page 2
1. To be excluded form all urban counties;
2. To be entirely included in one urban county and excluded form all other such
counties or;
3. To participate as a part of each county based upon the population residing in each
county.
St. Anthony is currently operating under option three. Please inform the county in writing
by May 31, 1996 if you wish to continue this arrangement.
Please execute the city signature page of agreement(page 8)to indicate your continued
participation in the Urban County Program. Return only an original copy of the city
signature page with the city seal and a copy of the authorizing resolution by MAY 31, 1996.
A sample council resolution is enclosed. A copy of the county signature page will be
provided after it has been executed by the county.
• Please contact me at 541-7083 if you have any questions about the agreement or the Urban
County Program. I look forward to continuing our cooperative efforts in addressing
suburban Hennepin County housing and community development needs.
Sincerely,
Barbara Hayde
Administrative Manager
Enclosures: Cooperation Agreement FY 97-99
Draft grey line agreement
Sample resolution
U\COOPAGRE.97\LETTER STA
•
0 d
STAFF REPORT
DATE: April 29, 1996
TO: Michael Morrison, City Manager
FROM: Kim Moore-Sykes, Management Assistant
ITEM: Urban Hennepin County Joint Cooperation Agreement for
FY 1997 - 1999
The attached Joint Cooperation Agreement is from Hennepin County for our
consideration. Hennepin County has elected to become an "Urban County" for the
purposes of receiving Community Development Block Grants (CDBG) and the HOME
Investment Partnership Program entitlement funds. In order to accomplish this, they need
all cities within Hennepin County that want to continue to receive CDBG funds for
various eligible housing projects to execute this agreement and return to them by May 31,
1996. In addition to the executed signature page, the City must also include a copy of an
authorizing resolution approving the City's participation.
• Agreeing to participate in the Urban County Community Development Block Grant
Program does not guarantee that the City will receive funds. Because St. Anthony is
smaller than 50,000 in population and receives on average less than $50,000 in allocations,
the County will put what the City normally receives in a pool for award in a manner
determined by the County. Only those cities who agree to participate and are designated
as "Cooperating Units" will be eligible to compete for funds.
The County will retain 10% of the annual basic grant amount for administration of this
program. The balance will be available to Cooperating Units according to a formula
calculated by the County. The amount may be allocated but not necessarily awarded. It
will be based on an amount that is the same ratio to the balance of the basic grant amount
as the average of the ratios between:
1. The population of the City and the population of all Cooperating Units;
2. the extent of poverty in the City as compared to the extent of poverty in all
Cooperating Units;
3. the extent of overcrowded housing by units in the City as compared to the
extent of overcrowded housing by units in all Cooperating Units;
• 4. and in determining the average of the above ratios, the ratio involving the
extent of poverty will be counted twice.
85
The pooling of CDBG and HOME funds has been occurring in Ramsey County since
1991, as Hennepin County is proposing, funds are awarded on a competitive basis. St.
Anthony has been participating in Ramsey County's program since then.
Ad with Ramsey County, St. Anthony will need to put together a grant proposal and
submit it for consideration if the City wants CDBG funding for a project. Funds will be
awarded based upon the merits of the project, the importance/impact of the project to the
community and the number of eligible criteria the project meets.
In talking with Barbara Hayden and Mark Hendrickson, both with Hennepin County,
they indicated that cities who do not wish to participate as Cooperating Units will be able
to submit grant applications for CDBG funds to the State. They both said that cities
choose to do so will have little or no chance of securing funds because they would be
competing with cities from out-state Minnesota. Most of these cities are rural and the State
views them as having a greater need than those cities in the metro-area.
Mark Hendrickson also indicated that St. Anthony should consider staying divided
between Ramsey and Hennepin counties. He said that presently, we would be able to
submit proposals to both counties, thereby increasing the odds that we would be awarded
funding by at least one county and very possibly both counties.
Mark also said that St. Anthony may not be able to request exclusion from Ramsey
• County's program until the end of the qualification period. The end of the qualification
period for Ramsey County isn't until Summer, 1997.
RECOMMENDATION:
Staff recommends the following:
1. Execute the participation agreement.
2. To participate as part of each county based on the population residing in
each county.
•
I
86
CITY OF ST. ANTHONY
• RESOLUTION 96-033
A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT
COOPERATION AGREEMENT BETWEEN THE CITY OF ST. ANTHONY
AND HENNEPIN COUNTY FOR CONTINUED PARTICIPATION IN THE
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
WHEREAS, the City of St. Anthony, Minnesota, and the County of Hennepin have in
effect a Joint Cooperation Agreement for purposes of qualifying as an Urban
County under the United States Department of Housing and Urban
Development Community Block Grant (CDBG) and HOME Investment
Partnerships (HOME) Programs; and
WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in
order to continue to qualify as an Urban County for purposes of the
Community Development Block Grant and HOME Programs.
BE IT THEREFORE RESOLVED that the current Joint Cooperation Agreement between
the City and the County be terminated and a new Joint Cooperation Agreement between the
• City and County be executed effective October 1, 1996, and that the Mayor and City
Manager be authorized and directed to sign the Agreement on behalf of the City.
Adopted this day of , 1996.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
The motion for the adoption of the foregoing resolution was made by Councilmember
and duly seconded by Councilmember
and upon vote being taken thereon, the following voted in favor thereof:
• and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
CITY OF ST. ANTHONY
2 CITY COUNCIL WORK SESSION MINUTES
3 April 2, 1996
4 7:00 P.M.
5 I. CALL TO ORDER/PLEDGE OF ALLEGIANCE.
6 The meeting was called to order at 7:00 P.M., followed by the Pledge of Allegiance
7 led by Mayor Ranallo.
8 II. ROLL CALL.
9 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner and Faust.
10 Councilmembers Absent: None.
11 Also present: Michael Mornson, City Manager; Kim Moore-Sykes, Management
12 Assistant; and Roger Larson, Finance Director.
13 III. PROPOSAL FROM BARR ENGINEERING COMPANY.
14 Discussion regarding the value of the information that will be received if the study
15 is conducted. A suggestion was that this study may represent an extension of the
16 original study, whereby effectiveness and impact could be updated to reflect current
17 engineering technology that may not have been present or attainable in 1992 when
i8 the original study was prepared.
19 IV. PROPOSED POLICE CONTRACTS FOR FALCON HEIGHTS AND
20 LAUDERDALE.
21 The City Finance Director presented a summary of the police services budgets for
22 Falcon Heights and Lauderdale. The City Manager reported that he and the Police
23 Chief are meeting with the City Administrators of Falcon Heights and Lauderdale
24 on April 23rd to discuss police services for 1997 and 1998.
25 V. POSSIBLE TAX INCREMENT FINANCING AMENDMENT.
26 The City Manager presented a schedule of proposed projects that are TIF eligible.
27 He also reported on the status of the possible redevelopment of the parcel east of
28 the old American Monarch building and that the City has had several inquires
29 regarding redeveloping the Kenzie Terrace and Lowry Avenue portions of the City.
30 VI. CITY HALL UPDATE.
31 The City Manager reported that he has had a request from the Sports Boosters to
32 build an additional storage space to the north of the new City Hall building. They
33 are proposing to pay for this addition with their own funds. He also reported that
34 an asbestos removal company will be surveying the building to determine the
35 amount of asbestos that needs to be removed. The Council indicated to Staff that
36 only those vendors that provide both the wire/cabling and telephone hardware
should be considered. The Council reviewed a draft of the Facility Use Policy and
offered some corrections.
Page 2
1 VII. APACHE REDEVELOPMENT UPDATE.
2 The City Manager reported that the closing between CUB and FirstBank is
3 scheduled for April 22. The request amount for TIF continues to be uncertain.
4 VIII. CHANDLER PLACE UPDATE.
5 The City Manager reported that Mike Miller indicated that he wants to have a
6 concept review for the addition to the St. Anthony Health Care Center at the April
7 Planning Commission meeting.
8 IX. COMMUNITY DEVELOPMENT BLOCK GRANT.
9 The City Manager presented a letter received from Hennepin County regarding
10 future possible program revisions to CDBG for fiscal year 1997. The major revision
11 to this program is the pooling of funds that traditionally have been disbursed to
12 individual communities to be used in housing and community services. The City
13 Manager reported that in order to be eligible in the future for these funds, cities will
14 have to sign a joint cooperation agreement and allocations will be awarded to
15 proposals that can best demonstrate a need.
16 X. TELECOMMUNICATIONS UPDATE.
The City Manager reported that he has recently received requests to enter into a
0 lease for antenna space on the water tower. He also reported on fees that are being
19 paid for antenna space in other cities. He indicated that the City Ordinance states
20 no antennas shall be greater than 75 feet. The City can also deny a request to put
21 antennas on the water tower, but can not deny use of a public right-of-way. There
22 is a bill in the legislature that would allow the Public Utilities Commission to
23 determine right-of-way issues and fees.
24 XI. PERSONNEL ISSUES ON DONATED SICK LEAVE AND
25 CONTINUATION OF HEALTH BENEFITS.
26 The City Manager reported that Staff researched the issue of donated sick leave as
27 the result of two long term employees who were required by health reasons to be
28 absent from work for an extended period. He reviewed for the Council the
29 proposed addition to the Personnel Ordinance addressing sick leave, allowing the
30 donation of sick leave anonymously and voluntarily by employees. Dates for the
31 readings amending the ordinance are April 23, May 14 and May 28.
32 The City Manager reported that there has been a request by some employees about
33 being able to retain health coverage into retirement. He indicated to the Council
34 that the Minnesota Statutes allow for government employees to have health
35 coverage at the same group rate that they enjoyed during their tenure.
The City Manager reported that because of the last snowstorm, there was some
confusion regarding snow days. He indicated that employees should stay home if
38 they are not comfortable driving to work. The employee can use compensatory
39 time, vacation or sick leave for the missed day.
Page 3
1 XII. VARIANCE REQUEST FOR NEDEGAARD TOWNHOMES.
Bruce Nedegaard of Nedegaard Custom Homes and builder of The Village
- Commons has applied for two 9-foot variances for Lots 8 and 10. The City
4 Manager reported that the Public Hearings of the requests will be held at the April
5 16th Planning Commission.
6 XIII. REVIEW PROPOSAL FROM TIM MEZZENGA (TRACY PRINTING).
7 The City Manager reported that Tim Mezzenga, owner of Tracy Printing has
8 requested that the City sell to him a 25' x 220' portion of City Property so that he
9 can expand his printing business. He told the Council that the Public Works
10 Director has recommended that this request be denied because the portion that is
11 being requested is part of the parcel being used for storage by Public Works.
12 Without it, they would not be able to store the sand/salt mix needed for City
13 streets during winter.
14 XIV. REVIEW OF GAS TANKS COMPARISONS.
15 The City Manager reviewed the cost comparisons of installing new fuel tanks or
16 removing them and getting fuel at local service stations. He indicated that either
17 way, the City will have to pay to have the current tanks removed in order to
18 comply with federal legislation that requires the removal of fuel tanks that currently
19 do not meet updated specifications. The City Manager recommended that the City
20 install new tanks. Staff will budget this cost over the next two years
XV. REPORT REGARDING GOAL SETTING RETREAT.
2 The City Manager presented Ms. Anna Maravelas' summary of the goals as outlined
23 at the goal setting retreat.
24
25 XVI. OTHER BUSINESS.
26 Schnitzer Iron & Metal Site. The City Manager reported that Staff and the City
27 Attorney had met with MPCA regarding the City's status. Council indicated that
28 they would like to meet with the MPCA Commissioner.
29
30 New Market Request. New Market grocery store has requested that they be
31 allowed to have a greenhouse in their parking lot in order to sell bedding plants.
32 XVII. ADJOURNMENT.
33 The Worksession adjourned at 10:00PM.
34 Respectfully submitted,
35 Kim Moore-Sykes,
36 Management Assistant
•