HomeMy WebLinkAboutCC PACKET 06041996 Meeting Sheet
IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII
106489
Box: 37
Folder: CC PACKETS 1997
Document: CC PACKET 06041996
• CITY OF ST. ANTHONY
CITY COUNCIL WORK SESSION
June 4, 1996
6:00 P.M.
Council Chambers
PAGE(S)
I. CALL TO ORDER.
II. ROLL CALL.
III. CITY HALL/COMMUNITY CENTER UPDATE . . . . . . . . . . . . . . . . . . . . . . 1
IV. REVIEW UPDATED TAX INCREMENT FINANCING AMENDMENTS . . 2 - 12
V. 1997 ROAD PROJECT (6/10/96 Council meeting) . . . . . . . . . . . . . 13 - 20
VI. 1997-1998 POLICE SERVICES CONTRACTS (6/10/96 Council
meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 - 24
• VII. REVIEW POSSIBLE CONDITIONAL USE PERMIT CHANGES . . . . . . 25 - 28
VIII. METROPOLITAN COUNCIL ACTION PLAN (6/25/96 Council
meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 - 35
IX. SCHOOL-CITY JOINT ISSUES:
A. Resolution on elections (6/25/96 Council meeting) . . . . . . . . 36 - 37
B. Lease for City Hall/Community Center building (6/25/96
meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 - 39
X. OTHER BUSINESS:
A. Silver Lane and Silver Lake Road issues:
1 . Silver Lane turnback . . . . . . . . . . . . . . . . . . . . . . . . 40 - 42
2. Silver Lake Road bridge replacement . . . . . . . . . . . . . 43 - 50
3. Ramsey County Supplemental Agreement for signals on 39th
and Silver Lake Road.
4. Current Silver Lake Road project.
B. July 30th agenda review . . . . . . . . . . . . . . . . . . . . . . . . . . 51 - 52
C. Employee Appreciation Lunch 53
D. Discuss July work session.
• XI. ADJOURNMENT.
? 3 I
• MEMORANDUM
DATE: March 14, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: FINANCIAL SUMMARY FOR NEW CITY
HALL/COMMUNITY CENTER - UPDATE
Building Revenues
Bond proceeds $2,650,000
City's cash $1.250.000
Total $3,900,000
Building Cost
Base Bid $3,151,900
• Architectural & special consultants $ 230,000
Demolition $ 160,984
Bond cost $ 30,000
Contingency $ 327.116
Total $3,900,000
Contingency Costs (to date)
Contingency cost approved to date -- $4,862.
Phone system $ 40,000
Storm water $ 17,000
*Office furniture $ 15,000
Storage space $ 20,000
Asbestos removal $ 50,000
*Tennis courts $ 34,000
Playground area $ 20,000
Wall in Commons area $ 20.000
Total $ 216,000
* Currently, there is $34,000 budgeted in our Capital Equipment Fund for tennis courts
and $15,000 for office furniture.
* The $5,000 for the score board has not been included.
1 z
MEMORANDUM
DATE: May 15, 1996
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: T.I.F DISTRICTS STATUS REPORT
4/1/96 Last District
TIF TYPE INCREMENT DEBT Payment Term
Chandler Housing $240,000 No Debt 2010
Kenzie Terrace Housing $440,000 $560,000 2/1/98 2008
Evergreen Housing $ 64,000 $267,000* 2001 2001
• Note
Walbon Housing $ 35,000 $170,000 2/1/01 2011
Apache Plaza Commercial 2018
Hellickson Dental Commercial $ 13,690** $130,000 2008 2018
Note
Fund Balances 12/31/95
Chandler $ 769,257
Kenzie Terrace $1,330,260
Evergreen $ 65,310
Walbon $ 14,647
Apache Plaza $ - 0 -
Hellickson $ - 0 -
H.R.A.
0 -
H.R.A. Projects $ 799,546
* The H.R.A. has been escalating payments to pay off the debt equal to the last year of the
district.
• ** The increment should continue to grow to approximately $27,000 annually. Payments may
have to be escalated (no 10% administration fee extracted) to pay off the debt in 12 years.
HOUSING AND REDEVELOPMENT AUTHORITY OF ST. ANTHONY
CAPITAL PROJECT FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BY PROJECT
FOR THE YEARS ENDED DECEMBER 31 , 1995 AND 1994
Kenzie Kenzie Chandler
Economic Housing Place
Revenues
General Property Taxes
Incremental Taxes $234,654
Other Revenue
Interest -
Sale of Land and Other
Total Revenues 234,654
Expenditures
Land Acquisition
Construction Costs
•
Contracted Services
Payments to Developer 125,000
Administrative and Other Costs 119
Total Expenditures 125, 119
-----------
Excess (Deficiency) of Revenues
Over Expenditures - $ - 109,535
-- -------- ----------- ----------- -
Other Financing Sources (Uses)
Proceeds from Sale of Bonds
Operating Transfers from (to) Other Funds (23,466)
Total Other Financing Sources (Uses) (23,466)
Excess (Deficiency) of Revenues and Other
Sources Over Expenditures and Other Uses - - 86,069 -
Fund Balance Beginning of Year 238,781 434,319 683,188
Residual Equity Transfer (434,319)
- -------- ----------- -----------
•Fund Balance End of Year 1 $238,781 $ - $769,257
•
STAFF REPORT
DATE: May 13, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: TAX INCREMENT FINANCING AMENDMENT
PROPOSAL
Following is a summary of existing TIF projects and some proposed changes that the Council
may want to consider:
$233,000 for vacant lot by Industrial Custom Products (new project)
• $40,000 for Clark Station, up $10,000
$40,000 for bowling alley, down $20,000
4 $50,000 for St. Anthony Shopping Center, up $15,000
$75,000 for Twin City Federal lots, up $15,000
-� $260,000 for Arnie Gregory's 1st phase, down $90,000 (Does the Council want to
leave this or anything in here for Phase 2?)
-> $1 million for Autumn Woods, up $500,000, plus expansion of property area
-► $250,000 for Apache Plaza (new)
New expenditures total $913,000.
Total expenditures are $6,023,000. However, the City will spend about $7.4 million, if we do
all of the projects due to interest on the CC bonds.
•
MEMORANDUM
DATE: May 13, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: STATUS UPDATE ON TIF
Following is an update on the TIF plan and expenditures that were recently
approved by the City Council on June 27, 1995. In addition are some changes
the City Council may want to consider later this year (these are shaded).
Expenditure
Actiy4 Authorized Project Status
Evergreen Twin Homes $150,000 Construction underway. $12,500 paid to
(12), min. value $175,000 developer upon issuance of certificate of
occupancy per unit. 12 X 12,500 =
$150,000.
Gregory Redevelopment $359;990 Construction underway. $165,000 paid
(18), townhomes valued at r 260U00 to developer. $95,000 remaining to be
$175,000 paid upon completion of 10-14 units.
$90,000 remaining for future redevelop-
ment of additional properties.
American Monarch $125,000 Industrial Custom Products located in
Industrial Custom Products building. $125,000 paid out.
Community Center $3,000,000 $2,650,000 bonds issued. Construction
underway.
Autumn Woods Project $500,000 No activity.
$1000 Expand project area.
Apache Plaza $300,000 Money spent on CUB.
250,. Future redevelopment.
•
• TIF Update
May 13, 1996
Page 2
Clark Station $39,000 No activity.
$40;®:00
Lowry Grove $500,000 No activity.
Bowling Alley $60,000 No money spent, however, an office
$40 0 retail business has located there.
St. Anthony Shopping Area $33;000 No activity.
,$507-0-0-0
Vacant
Vacant lots on Silver Lake Road X000 No activity.
$-X51000
Vacan lot by lndusttial Products $233,000
Money authorized to date-----------------° ,
"�- 000$3 48.5',000
® - -�, p
Money not authorized----------------------ar��vo �.,�-99 ;9.98 $2 53'8 000
Total---------------------------------$603;000 $6;023,'000
If we complete all the projects, the City would actually spend $7.4 million due to
$1.3 million in interest on the CC bonds. The $3,485,000 funded the following
projects:
*Evergreen Townhomes
*The Arbors Townhomes
*American Monarch
*CUB Foods
*Community Center
Once again the benefits of setting up TIF in this manner are:
• No LGA loss
• Will not have to issue bonds
• Will not have to put property in the district
•
• • r r
TIF Update
May 13, 1996
Page 3
Following represents the status of the existing TIF districts:
District
TIF Type Increment Terminates
*Chandler Housing $240,000 per year 2010
*Kenzie Terrace Housing $461,910 debt until 1999 2008
Evergreen Housing $59,000 2001
Walbon Housing $35,000 debt until 2001 2011
Apache Plaza Commercial ---- 2018
*The Chandler and Kenzie Terrace districts are the districts the City is using for the $6,023,000 in
expenditures.
Chandler and Kenzie Terrace Districts have a fund balance as of December 31,
1995 of$2.1 million.
•
';.• STATE OF MINNESOTA
�e OFFICE OF THE LEGISLATIVE AUDITOR
• - CENTENNIAL BUILDING,658 CEDAR STREET•ST.PAUL,MN 55155.61212964708•TDD RELAY 6121297-5353
JAMES R.NOBLES,LEGISLATIVE AUDITOR
March 8, 1996
Members
Legislative Audit Commission
Since the late 1980s, the Legislature has enacted several important reforms to tax
increment financing (TIF), the development tool that enables cities and certain other
jurisdictions to capture the additional taxes which are generated by a development project
to finance up-front site preparation or acquisition costs. The purpose of most of the
reforms was to limit the use of TIF to certain kinds of development projects and to
eliminate perceived abuse of the financing tool.
Our evaluation found that legislative restrictions have addressed most of the perceived
abuses of TIF, which we documented in our earlier evaluation of TIF, published in 1986.
Most TIF districts created since 1990 appear to meet the guidelines established by the
Legislature. In addition, legislative reforms have apparently reduced the use of TIP by
cities. While the amount of captured tax capacity grew by an average of 24 percent per
• year between 1984 and 1989, it slowed to just 2 percent per year between 1990 and 1995.
But some issues continue to demand legislative attention. For example, instead of
retiring old TIF districts that have completed their ongm eve opment go s, some
cities have amended their TIF plane to Ise ax increment revenues to pay or gene
government activites. We also offer several su gestions to the State Auditor's Office for
focusing its new responsibilities for monitoring the implementation o
This report was researched and written by Susan Von Mosch (project manager) and
David Chein, and cost approximately$60,000. Our research team also produced an
additional document, entitled "Description of Selected Tax Increment Financing
Districts," (96-06a). We appreciate the assistance of local government officials in 46
cities and counties, the Department of Revenue, and the State Auditor's Office.
Sincerely,
W4'
&4VIe- or ea
J s Nobles Roger Brooks
Legislative Auditor Deputy Legislative Auditor
•
rvi TAX INCREMENT FINA11 CL_
• • The State Auditor should work with cities and development
authorities to ensure that all ta:increment financing users are aware
of and comply with the reporting requirements contained in state law.
The consolidation of the TIF reporting requirements under the State Auditor's Of-
fice,which is also responsible for financial and compliance auditing,should result
in higher quality financial data-
Options
ataOptions for Legislative Consideration
We think that the continued use of tax increment revenues from pre-1990 districts
to finance general public improvements and community projects is an issue requir-
ing legislative attention. Under normal circumstances,cities would finance these
projects with their own funds,special assessments,or other sources of funding,
such as user fees. Although some types of public improvements may contribute to
development activity,most improvements have little direct impact on tax base or
employment growth. Tax increment financing is being used to provide a state and
county subsidy for functions that most cities finance from other sources.
Therefore,we recommend that:
• The Legislature should consider placing additional restrictions on the
use of tax increment revenues for general public improvements and
j • community projects. Restrictions should apply to all districts certified
f between August 1, 1979 and A;
These districts account for the majority of 1995 captured tax capacity,and some of
Restrictions on
them could last for up to 19 more years.
using TIF for Restrictions on using tax increment revenues to finance general public improve-
general public ments could be structured in a number of ways. One option would be to prohibit
improvements the use of tax increments from pre-1990 districts for specific purposes,such as
could be park improvements and recreation facilities,community centers,civic centers,ice
structured in arenas,wastewater treatment plants,water towers,freeway interchanges,or
several bridges.
different ways. A second option would be to rolubit aay future amendments to eosdw TIF lans
that authorize increased tax increment spen g for general pub�roveme
and community projects. If the Legislature pursues this alternative,it should con-
sider making this change retroactive to,say,January 1, 1996,to prevent cities and
development authorities from approving amendments before a future effective
date.
A third option would be to address those cases involving cities that have lmadi.
adopted amendments to TIF plans for re-1990 districts. The Legislature could al-
low the use of tax increments for new projects or w ch cities have issued bonds
or entered into other legally biding commitmnents by a specified
temspecified date,any projects remaining in the city's amended TIF budget-
could not be financed with tax increments. This option co d be structured similar
10
Offt—U11VE SIIIVIIVIARY
to the five-year spending restriction that is in the law for post-1990 districts. Most
• tax increments collected from a post-1990 district must be spent on activities for
which bonds have been issued or binding legal commitments have been made
within five years after the district's approval. To prevent cities from continuing to
approve amendments for increased spending,this option could be combined with
the option that prohibits future amendments to increase TIF spending for general
public improvements.
Finally,the Legislature could require that future tax increment-;from all are-Lg90
districts be used to pay outstanding bonds or contractual obligations entere into
by some date in the near future. This could be similar to limitations already ap-
proved by the Legislature for pre-1979 districts. In 1988,the Legislature required
that all tax increments collected from pre-1979 districts after April 1,2001 be used
to retire bonds that were issued before April 1, 1990. By law,cities must decertify
pre-1979 districts as soon as those bonds are retired. The Legislature could re-
quire that all tax increments received after April 1,2001 (or some other date)from
tax increment districts created between 1979 and 1990 be used to retire bonds is-
sued by April 1, 1996(or some other date). This option is more restrictive than
the prior option because it could limit the ability of some cities to complete initial
projects identified in approved TIF plans. For instance, it is possible that weak
market conditions or failures on the part of a developer have prevented some cities
from issuing bonds for projects in the original TIF plan.
r .
rider g 1 ,the RevNue Department' c with nforceme t of the
com quire or g districts,bu ' is not c n y enforemg pro-
io ause ted e D artme en a Legis
TIF rcem t onsib. . . ' to Audi ' ffrce in 1
e o t of a co e re ui nts mained with the Reve nt
We co that:
• e gis a should i r whether the De
r to to, ' ice sh d be nsible for en f rcing
e sing 'strict inc requiremen .
e Legis could twin the rc sponsibilities with the Re enue De-
e ' d p vide ding f r function or it could transfer the on
e S udi 's c d nso . other TIF enfo ent sponsi-
b s. ve ,they Audit s Office d mo i r complian with
theinto e q eats as nd its other TIF audit and compliance spon-
sibilitie and ref r any violati ns to Revenue Department for enforcem nt.
Th Legis ay wto cl rts intentio related to the use of TIF r gov-
e ent-1 uil ' s. a Act limi 4h use of TIF r buildings
g emme t-o ed d p ' y to co du gove a business. e
ie have ed in me is t sup rt de elop ent pro'ects hich 1 e to
go a ent ag nci s. th one d, evelo rs do of al ays kn o it
to will be, they of re lease go mment en 'es.
othe d,it' to a that o ce space for government agencies would of
• develop in the ence f TIF.
May 29, 1996
Nancy Lee Ebner
4011 Clover Drive
Vadnais Heights, MN 55127
Dear Ms. Ebner:
• The St. Anthony City Council is interested in redeveloping the area
of
Terrace and Lowry Avenue NE. As part of the redevelopment, the City issizie
interested in purchasing your property for the market value as established by the
Hennepin County Assessor, minus $1,000 to pay for closing costs.
The City is currently working on purchasing the Lundeen home, 2538 Kenzie
Terrace. The overal goal of the City is to purchase and demolish the homes to
make them available for future development opportunities.
If you are interested in selling your home to the City, please contact me at your
convenience at 789-8881.
Sincerely,
Michael Mornson
City Manager
•
• Kenzie/Lowry letter sent on May 29, 1996 to:
William Wojcik
2548 Kenzie
Gregory Steiner, 3016 Old Hwy. 8
for 2542 Kenzie
Brady Jo Szach
2534 Kenzie
Glenn Gavic
2605 Lowry Avenue
Arthur Tombarge
2609 Lowry
John Sullivan, 2005 - 22nd Ave._NE
for 2613 Lowry
Mark Gibbs
• 2617 Lowry
M. Gallant
2621 Lowry
Lloyd Helm
2546 Kenzie
•
13
1
• May 29, 1996
Mr.Larry Hamer
Public Works Director
City of St.Anthony
3301 Silver Lake Road
St.Anthony,MN 55418-1699
Re: Proposal for professional Engineering Services
1997 Street and Watermain Improvements
St.Anthony,MN
RCM Project No. 10366.00
Dear Mr.Hamer:
RCM is pleased to submit this proposal to provide engineering design and construction phase
services for reconstruction of street and watermain improvements in 1997.This proposal has
been developed for the following Arcet segments:
Ic III Rooscv_clt Street:37th Avenue to 35th Avenue,and
rieke 35th Avenue: Stinson Boulevard to Harding Street.
�
lr Per your request, we have developed preliminary construction cost estimates for both
oclates, Inc. segments, enabling the City of St. Anthony to determine if sufficient funds are available to
cats combine both segments into one project. Based on 1996 unit prices, construction costs are
arc ite
land surveyors estimated to be:
atpoppoitu
o1 nity RooseveltStreet
Street Improvements $224,000
Storm Sewer Improvements 45,000
Watermain Improvements 79.000
Total $348,000
35th Avenuyears e
Street Improvements $159,000
Storm Sewer Improvements 68,000
of
Watermain Improvements 20.000
helping
build
Total $247,000
communities Based on our understanding of the project scope for the two segments,our proposed fees are:
Roosevelt Street
Feasibility Report $2,000
• Designand Bidding Phase 21,000
Construction Phase 30.000
10901 red circle drive Total $53,000
box 130
minnetonka, minnesota 55343-0130
s 12) 935-6901
(612) 935-8814
. . 14
• Mr.Larry]Hamer
May 29, 1996
Page 2
35th Avenue
Feasibility Report $2,000
Design and Bidding Phase 15,500
Construction Phase 19.000
Total $36,500
(Note: Fees for Feasibility Reports are lump sum, C others are at hourly rates with not to
Exceed limits.)
If the City of St. Anthony decides to combine both street segments into one project, we
anticipate that our fees can be adjusted accordingly,as some duplication in level of effort can
be eliminated. Please advise RCM as to how you wish to proceed and we will prepare a final
proposal and agreement for the resulting project. If you have any questions,please contact
US.
Sincerely,
RIEKE CARROLL MULLER ASSOCIATES,INC.
•
"rt / WC4q
Robert L.Moberg,P.E. H Koutsoumbos,P.E.
Project Manager Vice President
RLM/ka
•
TENTATIVE SCHEDULE FOR
1997 STREET IMPROVEMENTS PROJECT
ctiv' B Y-I
1. Order feasibility report June 10, 1996
2. Receive report and order plans and specifications July 8, 1996
3. Hold neighborhood meeting September/October, 1996
4. Approve plans and specifications and order September/October, 1996
• advertisement for bids
5. Approve 3 resolutions on improvement hearing December 15, 1996
and special assessments
6. Hold improvement and assessment hearings; February, 1997
Award bid;
Call for bond sales
7. Award sale of bonds March, 1997
8. Construction May to August, 1997
9. Certify assessments to county auditor August, 1997
•
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CITY OF ST. ANTHONY
RESOLUTION 96-037
A RESOLUTION ORDERING A FEASIBILITY REPORT
BE IT RESOLVED by the City Council of the City of St. Anthony that the
proposed 1997 Street and Utility Improvement Project be referred to Rieke
Carroll Muller Associates, Inc. for study and that they are instructed to
report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvements are feasible and
as to whether it should best be made as proposed or in connection with some
other improvement, and the estimated cost of the improvements as
• recommended.
Adopted this day of , 1996.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
•
MEMORANDUM
DATE: May 21, 1996
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: SPECIAL ASSESSMENT - 1ST YEAR INTEREST POLICY
With the pending 1997 road project, I would like to suggest we evaluate and set a policy for 1st
years interest charges. Upon review of St. Anthony's special assessment policy, there is not a
clear definition of when interest charges commence the first year.
State statue defines that if no policy exists, interest charges may begin 30 days after passage of
the resolution setting the final assessment. In St. Anthony's case, we set the cost of the
assessment before the project begins and often proceeds the actual construction by two to three
• months. It then becomes impractical to charge interest earnings for a project that has yet to
begin. These charges would be viewed as excessive and to the taxpayer quite unfair.
I discussed this issue with former City Manager, Tom Burt, and his direction to staff was to
commence interest charges when the project was completed. Using this administration
technique, interest charges have began at three different time periods because some road projects
have been completed sooner than others.
From my point of view, it seems inconsistent to administer interest different for each project.
St. Anthony could be challenged as to why we charge one project differently from the other.
Keep in mind that if a taxpayer pays the assessment in full on or before November 30th of the
project year no interest is charged. However, if payment is made after November 30th, the first
years principal and interest charges are assigned to the property taxes. The first years interest
charges are not for 12 months, rather, they are the sum total of one year plus the interest
charges for the year of the project.
Under our present administration methods, St. Anthony residents have been assessed for 14, 16
and 17 months interest on their first years tax statement. This often generates calls and
questions as to the amount of interest being charged.
Based on the number of calls we receive and my concern to administer all projects equally, I
0 am requesting Council review this issue at an upcoming work session.
• Suggestions for a formal policy could be:
1) The first years interest costs be factored into the original project costs.
By administering it in this fashion, the City does risk a fund shortage and
first years interest earnings on all tax statements would be for exactly 12 months.
2) Since no interest charges are incurred until after November 30th, interest could
commence December 1st for all projects. Tax statements would have 13 months
interest on them for the first year.
3) First years interest charges could be locked at 15 months (three for the project year
and 12 for the tax statement year) for all projects.
•
•
• DOUBLE FRO\?AGE LOTS oouBUE FROMTAGE tors
Front footage is determined similar STREET A
to a corner lot. Work on one street loot
is assessed full length while the
other sheet is assessed I/3 of its ASSESSABLE FAOtiT FOOTAGE
len Lh. See Figure 5.
g� � is TREATED As A gRxER LOT
109 t
STREET a
1.Work"st-W A:Foothga • 100 R
2.Work on SVvr{B:Foot&y• - 100/3 33.3 R
3.Wort on both A AM B:FooUQ• - 100 + 100."3 . 131.3 R
Fgure 5.
PAYMENT OF ASSESSA11ENTS
The owner of any property so assessed may, at any time prior to certification, make payments (partial
or full) towards the balance owed.
The owner may, at any time after certification, pay the whole of the assessment, with interest accrued
to the date of payment, except that no interest be charged if the entire assessment is paid by November
30th of the assessment year.
The owner may, at any time thereafter, pay to the Finance Director the entire amount of the
assessment remaining unpaid, with interest accrued to December of the year in which such payment is
made. Such payment must be made before November 14th or interest will be charged through
December 31st of the succeeding year.
SENIOR CITIZEN DEFERRAL OF SPECIAL ASSESSMENTS
ESTABLISHMENT OF DEFERRAL: Pursuant to Minn. Stat. 435.193 et seq., special assessment
installment payments payable by senior citizens and persons retired by virtue of permanent and total
disability are deferred if payment of such installments would create a hardship.
CRITERIA: In determining whether or not a person is eligible for deferral of special assessment
installment payments, the following criteria are established.
SENIOR CITIZENS:
Senior citizens special assessment deferral applies to qualifying special assessments against all
properties classified as "homestead" pursuant to Minn. Stat. Chapter 273, where one or more
•
5
• STAFF REPORT
DATE: April 24, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: POLICE AGREEMENTS FOR LAUDERDALE AND
FALCON HEIGHTS
Attached are the police services agreements for Lauderdale and Falcon Heights. Lauderdale
will consider/approve their agreement on May 28th and Falcon Heights on May 22nd. St.
Anthony will consider/approve both agreements on June 10th.
Following are the highlights of each of the agreements:
• Lauderdale
Term: 2 years, 1997 - 1998
Cost: 1997 - $181,702 (an increase of$14,080 over 1996)
1998 - $188,970 (an increase of$7,268 over 1997)
Other changes: *Section VI, page 2 and 3 on shared liability.
*Section XII, page 3 on joint Advisory Committee.
*Section XIX, page 5 on terms of the Agreement - May 15th is the
termination date.
Falcon Heights
Term: 2 years, 1997 - 1998
Cost: 1997 - $349,365 (an increase of$22,855 over 1996)
1998 - $363,340 (an increase of$13,975 over 1997)
Other changes: *Section IX, page 4 on joint Advisory Committee.
*Section XX, page 7 on terms of Agreement - May 15th is the
termination date.
RECOMMENDATION
• Recommend Council approve both contracts, as presented.
. . zz
CITY OF ST. ANTHONY
RESOLUTION 96-038
A RESOLUTION APPROVING THE JOINT POWERS AGREEMENT
FOR POLICE SERVICES WITH THE CITY OF FALCON HEIGHTS
AND AUTHORIZING THE MAYOR AND CITY MANAGER
TO EXECUTE SAID AGREEMENT
WHEREAS, the City of St. Anthony and the City of Falcon Heights desire to enter into a
joint powers agreement whereby the City of St. Anthony agrees to provide
police services for the City of Falcon Heights during 1997 and 1998.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St.
Anthony hereby approves the Joint Powers Agreement with the City of Falcon Heights and
• authorizes the Mayor and City Manager to execute said Agreement on behalf of the City of
St. Anthony.
Adopted this day of , 1996.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
•
� 3
• Joint Powers Agreement
for Police Services
Page 3
I. Responses to medical emergencies, fires and other emergencies;
responses shall include, where appropriate, securing the scene for
fire/rescue personnel, accompanying fire/rescue personnel to the hospital
upon request of such personnel, and providing follow-up information to
fire/rescue personnel upon request of such personnel;
J. Officers will be available at Falcon Heights City Hall to answer questions
from, and provide information regarding police activities to, Falcon
Heights residents, business owners and staff on an as-needed basis;
K. License inspections, background investigations and license enforcement
services as called for under applicable state law or city ordinances;
L. Review and comment, upon request, of proposed Falcon Heights
ordinances affecting police services or enforcement;
M. Follow-up on repgrted crimes with the person(s) who reported the crime,
• including routine notification by telephone or mail as to the status of the
investigation; and
N. Special event traffic patrol services, including ten days per year during
the State Fair; and other events such as periodic parades and the National
Street Rods Association Convention.
V. PAYMENT FOR SERVICES
This Agreement will be effective January 1 , 1997 and will continue until December
31 , 1998. In consideration of the services to be provided under this Agreement,
Falcon Heights will pay St. Anthony an annual fee of $349,365.00 for the year 1997,
and an annual fee of $363,340.00 for the year 1998, for the police services under this
Agreement. This Agreement will be effective January 1 , 1997 and will continue
indefinitely unless canceled in accord with the procedure outlined in Section XX of this
Agreement. In consideration of services provided for under this Agreement, St.
Anthonyo Heights shall establish the fee for these services on a biennial
basis of M of the evpn numhprerl iennium.
VI. METHOD OF PAYMENT
• St. Anthonyill bill Falcon Heights month) for 1/12 of the annual fee and Falcon
Y 9 Y
4Join24-
Joint
t Powers Agreement
St. Anthony/Lauderdale
• Page 5
The St. Anthony Police Chief will regularly commnunicate with the Lauderdale City
Administrator in order to ensure that Lauderdale is knowledgeable about any police
activity in -the City, and at the request of the Administrator the Police Chief will
make presentations to the Lauderdale City Council.
XVIII. PROSECUTION
Lauderdale shall pay all costs of prosecution for all offenses charged within its
boundaries or under its ordinances.
XIX. TERMS OF AGREEMENT
This Agreement is on-going. The parties agree to commence negotiations for a
mutually agreeable annual cost on or before April 15th of even numbered years.
Either St. Anthony or Lauderdale may terminate the Agreement by submitting a
written notification of the—intent to terminate to the City Administrator of
a r a e t e City Manager of St. Anthony by May 15th of even numbered
ears tat St. Anthony or Lauderda a intends to terminate the Agreem nt.
Termination of this Agre6ment shall be effective on December 31st at 1 1 :5 .M.
of the year that ei er t +h^^v a L1::1j.i1: rdale terminates the Agreement From
time to time other terms and conditions of this Agreement shall be reviewed and
revised as St. Anthony and Lauderdale deem necessary.
IN WITNESS THEREOF, THE PARTIES HERETO HAVE EXECUTED THIS
AGREEMENT ON THE DATE SET FORTH BELOW.
CITY OF LAUDERDALE CITY OF ST. ANTHONY
By: By.
Mayor Mayor
By: By.
City Administrator City Manager
Date: Date:
0
•
MEMORANDUM
DATE: May 21, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: RECOMMENDED CHANGES TO THE CITY CODE
RELATING TO CONDITIONAL USE PERMITS
As a result of a request from a church to locate in Apache Plaza, the Council directed the
Planning Commission to review the existing conditional use permit regulations to determine if
they are appropriate for certain districts. The Planning Commission also recommended some
changes that permitted uses be changed to conditional use permit uses in a C, commercial
• district.
I spoke with City Attorney Bill Soth about these changes and he has no problem with them. It
is really a policy, not a legal issue on whether libraries should be allowed in an R-1 residential
district.
Some of the major changes the Planning Commission recommends are as follows:
• Libraries be deleted as a conditional use permitted in an R-1 residential district.
• Churches, auctions and pool halls be deleted as conditional uses permitted in a C,
commercial district.
• Car washes be moved from a permitted use to a conditional use in a C, commercial
district.
• Motor cycle sales be deleted as a conditional use in a C, commercial district.
Once the Council is in agreement on various changes, we would then put an ordinance
amendment together for a fust reading.
•
• DATE: April 15, 1996
TO: St. Anthony Village Mayor and City Council
cc: Mike Mornson
FROM: St. Anthony Village Planning Commission
RE: Recommended Changes to City Code Regarding Conditional Uses
In a January 16, 1996 memo from City staff, the City Council requested that the
Planning Commission reevaluate permitted conditional uses of each zoning district and
make recommendations to amend the City's Zoning Ordinance. The Planning
Commission has reviewed each of the permitted uses in all of the zoning districts and
offers the following recommendations for changes, along with a brief discussion of our
thoughts for selected uses:
R-1 SINGLE FAMILY DISTRICT
1615.03 Permitted Conditional Uses
(b) Libraries: The Planning Commission questions whether libraries should be a
permitted conditional use in a R-1 zone. While not inherently offensive, the
main concerns identified were additional traffic that a library would bring to a
residential neighborhood and a disruption due to extended hours. We therefore
recommend that this permitted conditional use be deleted.
•
R-1A SINGLE FAMILY LAKESHORE
1616.02 Permitted Uses
The current code only permits single-family detached dwellings and permitted
conditional uses and accessory uses. The Planning Commission believes there
is good reason for the permitted uses to mirror those other permitted uses found
in the R-1 permitted uses (e.g. schools, recreational facilities, state-licensed
facilities). For instance, publicly-owned recreational facilities are now precluded.
Also, the Salvation Army Camp appears to be a non-conforming use. The
Planning Commission recommends that the permitted uses in R-1A district
(1616.02) mirror those in the R-1 district (1615.02).
R-2 TWO-FAMILY DISTRICT
No changes recommended.
R-3 TOWNHOUSE DISTRICT
No changes recommended.
R-4 MULTIPLE FAMILY DISTRICT
No changes recommended.
is
27
• C GENERAL COMMERCIAL DISTRICT
1635.02 Permitted uses:
(q) Recommend that this use be moved to permitted conditional use
section with the following changes: "Bus stations without maintenance
facilities of the Metropolitan Council Transit Operations ." Other permitted
uses in this section preclude businesses with drive-through traffic so that traffic
movement of drive-throughs are able to be controlled through conditional use
permits.
(t) Recommend that car washes be moved to permitted conditional use
section due to potential for traffic problems.
(aa) Recommend the following changes: "Day care centers without drive-
though facilities."
(vv) Recommend the following changes: "Retail luggage stores with no
tanning done on the premises."
(ddd) Recommend the following changes: "Physicians, dentists and health
care professionals, including optometrists, chiropractors, chiropodists,
osteopaths, therapists, and therapeutic massage."
• (000) Recommend the following changes: "Taxi stands &ithou
maintenance facilities."
(k), (s), (.W) Recommend that drive-in be changed to drive-in restaurants
which do not have dine-in facilities in all to help clarify intent.
We also recommend adding "Coffee houses without drive-through
facilities" as a new permitted use (e.g.. Starbucks).
1635.03 Permitted Conditional Uses:
(b) Recommend that drive-in be changed to drive-through.
(e) churches: Recommend deletion of this use.
0) auctions: Recommend deletion of this use.
(o) Pool or billiard halls: Recommend deletion of this use.
(s) Motorcycle sales: Recommend deleting this as a permitted use. The
Planning Commission sees freestanding motorcycle sales as an undesirable use
in the community.
•
LIGHT INDUSTRIAL DISTRICT
1640.03 Permitted Conditional Uses
No changes recommended.
RECREATIONAL OPEN SPACE DISTRICT
1645.02 Permitted Uses:
No changes recommended.
•
•
• 2 cl
• MEMORANDUM
DATE: June 4, 1996
TO: Michael Morrison, City Manager
FROM: Kim Moore-Sykes, Management Assistant
ITEM: City's 5-Year Housing Action Plan -- Metropolitan Livable
Communities Act
Attached is the preliminary draft of the City's proposed 5-year Action Plan for the Livable
Communities Act. I would like the Council and you to review it at this time for any
revisions, changes, additions, etc. to insure that the housing plan is an accurate proposal of
what the City is willing and able to implement within the next five years.
Once I have the revisions and changes, I can have the final draft ready for Council action
on June 10th or June 25th Council Meeting. The Metropolitan Council wants the City's
action plan by June 30, 1996.
• Also, I contacted Nancy Versteegh, who is with the Northeast Metro Coalition for
Affordable Housing in response to her letter. I advised her that the City was working on
its action plan and would submit a copy to her once the Council had approved it. She
indicated that that was fine.
•
t DRAFT
CITY OF ST. ANTHONY
FIVE YEAR HOUSING ACTION PLAN
FOR THE
METROPOLITAN LIVABLE COMMUNITIES ACT
•
Dated: June, 1996
31
• Page 2,
INTRODUCTION
As a participating community in the Metropolitan Livable Communities Act, the City of St.
Anthony is required to adopt housing goals and implement an action plan that turns those
goals into reality. The activities described herein will be exclusively for the development
and/or maintenance of affordable housing. It is presumed that the private sector will provide
for the development of upper scale housing based on the current market rates.
The purpose of this plan is to discuss strategies and programs which support the City's
housing activity goals to keep housing affordable, attainable and available for anyone living
or wanting to live in our community. At the same time that the City is committed to
adhering to housing activity goals, it must also be committed to strengthening neighborhoods,
protecting the safety and health of all residents. Crime prevention efforts and enforcing
housing and nuisance codes will complement the strategies and programs of St. Anthony's
housing action plan.
This year, the City is also revising its Comprehensive Land Use Plan so as to comply with
regulations that require Comprehensive Plan updates every ten years. As part of that
• revision process, the City intends to incorporate many of the strategies so that the City can
attain its housing goals. In five years, the Comprehensive Plan will be reviewed in
anticipation of the required updating. This will also be an appropriate time to review the
action plan so that the City's success in meeting the goals agreed to earlier this year can be
ascertained.
St. Anthony is a first-ring suburb that is completely developed. As such, our action plan will
be addressing mostly maintenance and redevelopment issues. Our economic strategies will
be those that assist residents to upgrade, remodel, renovate and in some cases demolish to
rebuild existing housing. In adopting this strategy, we will need to manage redevelopment as
opposed to other communities that need to manage growth. In taking an active role in
housing redevelopment, the City can better provide a "mix of life-cycle and affordable
housing" as envisioned by the Metropolitan Council's Regional Blueprint. At the same time,
the "mix" will be one that preserves the community and exemplifies the historical, cultural
and environmental characteristics of St. Anthony.
•
32
• Page 3
ST. ANTHONY VILLAGE
ACTION PLAN NARRATIVE FOR THE YEARS 1996 - 2000
The following narrative describes in detail those activities that the City will undertake
through its HRA in an effort to achieve the affordable and life-cycle housing. Several of
these efforts will be on-going and therefore without a determinable time line. Once a
property has been identified by the City's Housing and Redevelopment Authority (HRA) as
one that will qualify for City assistance, the time line is established contractually between the
HRA and the contractor or developer. Usually, a contractor or developer has six months to
one year to complete the proposed project.
HOME OWNERSHIP:
Homeowner Rehabilitation through the City's CDBG funds. The City recently joined
with other smaller municipalities of Hennepin County to pool funds that in the past
• were allocated individually to each Hennepin County city. These allocated funds
usually proved to be too little to be of use in the provision of much housing
rehabilitation activity. By pooling funds, smaller communities like St. Anthony can
have access through a granting process to a larger amount of CDBG funds should a
developer have a qualifying housing project. The City of St. Anthony would propose
as part of this action plan to submit CDBG grants proposals only for projects that
would support its housing goals.
Ramsey County is currently pooling its CDBG resources. Because a portion of the
City extends into Ramsey County, the City will also have the opportunity to access
CDBG funds for any qualifying housing project in the portion of the City that is in
Ramsey County.
For several years, St. Anthony has not actively participated in financial assistance
programs for homeowners. However, when a resident has contacted the City
regarding the availability of assistance for their particular housing need, staff have
provided current information about available resources through state, county or
federal agencies. This is a service that the City staff will continue to provide as long
as the funding sources remain viable. The sources of information regarding financial
assistance to housing activities that the City has available upon request includes the
following:
• HOME, Home Investment Partnership Program.
J
• Page 4
Department of Energy Fuel Assistance and Weatherization programs.
Metropolitan Council Tax Base Revitalization Account.
Minnesota Housing Finance Agency (MHFA).
Residential Lot Redevelopment through the City's HRA funds. The City of St.
Anthony will continue to promote and encourage rehabilitation of its housing stock.
When a qualifying request is made, the City has provided financial assistance through
its HRA to demolish aging residential buildings and construct new homes. By
upgrading the residential buildings, the City is able to enhance the stability of the
neighborhood and community through pride of ownership.
Since 1994, the City through its HRA acquired and demolished two substandard
residential buildings along Silver Lake Road, replacing them with single family
residences. Both were eventually purchased by families with young children. The
City has targeted several residential parcels throughout the City for redevelopment to
either multi-family or single family dwellings.
This spring, two multi-family developments, with assistance provided by the City's
HRA, started construction. The Village Commons is a twinhome project being
constructed in the northern portion of the City. This project will provide 24 two -
three bedroom units. Previously, this property was vacant and secluded, which
allowed for the dumping of various kinds of debris. The developer purchased the
property and applied to the City's HRA for assistance to clean up the soils and add
fill. These twinhomes will provide life-cycle housing opportunities, mostly for the
senior citizen residents of St Anthony.
The second project is located in the southern portion of St. Anthony. The Arbors is a
townhouse project being constructed on property that had become run down and
somewhat blighted. The project also required extensive grading due to poor soils and
difficult topography. This developer too, applied for and received the use of HRA
funds for soil corrections. The development will provide approximately 26 two -
three bedroom units.
The construction of these two projects has, in addition to supporting higher densities,
also provided alternate life-cycle housing options to both the City's "empty nesters"
and first time home buyers. The City in its redevelopment efforts will continue to
encourage this type of housing redevelopment.
•
•
Flexible Use of Local Land Use Plan and Zoning Regulations. Several of the Page 5
residential lots in St. Anthony are considered substandard because they are less than
the required lot width, square footage or require soil corrections of some sort. The
City through its HRA, flexible application by the City Council and Planning
Commission of the City's zoning requirements and the creative abilities of some
contractors, has been able to coordinate the construction of affordable homes on many
of these "less than perfect" lots. Being flexible in land use and zoning regulations has
allowed St. Anthony to provide housing opportunities which in the past may may not
have existed. Most of the housing projects requiring assistance from the City's HRA
also require rezoning, replatting and/or variances in order to take the concepts from
paper to reality. Construction of multi-family housing, single-family dwelling
construction on smaller lots or residential construction on poor soils will help the City
maintain its density goals as established by the City in conjunction with Metropolitan
Council's benchmarks and provide housing that is affordable.
The Metropolitan Council suggests that a community's most important and most
effective tool that can be used to attain its LCA housing goals is its official controls
and approval mechanisms. This year the City will have the opportunity to re-examine
its land use and zoning regulations as the result of updating the Comprehensive Plan.
The City will consider the effectiveness of including and/or continuing the following
• Metropolitan Council suggestions:
Minimum and maximum densities;
amounts of land planned or zoned for multifamily housing;
environmental protection regulations;
public dedication requirements;
cluster-design site planning;
planned unit developments;
zero-lot-line approaches; and
"accessory housing" ordinances that allow single-family homes to have
apartment units in basements or converted space in a separate structure.
In addition to considering the above suggestions, the Planning Commission and the
City Council can also effect the realization of the City's housing goals through a more
flexible approval process for projects that demonstrate housing activities that coincide
• with City's action plan to implement its LCA goals.
35
Page 6
Rental Housing. St. Anthony has approximately 1,144 rental units for individuals and
families. As stated earlier, the City has no vacant land on which to construct new
residential rental units, but there are some redevelopment possibilities in areas that
would surely benefit from redevelopment. Currently, along Kenzie Terrace, there are
several pieces of property that are being acquired by the City's HRA for
redevelopment. The City has received some inquires from developers interested in
expanding senior housing units. In addition to other rental housing available in St.
Anthony, Walker on Kenzie and Autumn Woods are two senior housing complexes
that provide 246 rental units for the senior residents in St. Anthony.
In addition to providing developers with financial assistance for a qualifying project,
the City staff can provide residents with assistance in locating and obtaining
information about financial assistance for rental housing from various funding
agencies. These agencies include:
Low Income Housing Tax Credit Program.
Low and Moderate Income Rental Program.
Home Rental Rehabilitation Program.
•
CONCLUSION
The City is committed to maintaining and enhancing its Livable Communities Act goals for
the next five years. This document discusses three major ways by which this can be
accomplished.
1.) St. Anthony will provide financial support to qualifying residential
redevelopment projects that complement the City's LCA goals.
2.) St. Anthony will provide flexibility of local zoning and land use controls
during the City's approval process; and, review the effectiveness and possibly
revise these local controls to facilitate the City's housing plan.
3.) City staff will assist residents who request information on purchasing, owning,
improving, or renting an affordable home.
3 �
STAFF REPORT
DATE: May 20, 1996
TO: Michael Morrison, City Manager
FROM: Connie Kroeplin, City Clerk
ITEM: ELECTION MEMORANDUM OF UNDERSTANDING
WITH THE SCHOOL DISTRICT
Last year was the first combined City/School District election. The City
charged the School District 40% of the election costs for judges wages,
tabulator maintenance agreement, ballots, supplies, and manhours to set up and
take down the voting equipment. The School District was not charged for staff
wages, equipment, postage, etc. There were two School Board, two
• Councilmembers and the Mayor on the ballot.
This year's election is quite different. First, there is not a City election. There
will be a state primary on September 10th and a County, State and Federal (plus
2 seats on the School Board) on November 5th. This will involve coordination
with the School District and Counties, publications will be needed for candidate
filing and notification of the school election, and posting. City offices will need
to be open an extra hour for filing. In addition, the Counties will need to be
notified after filing closes and information on ballots will need to be coordinated
with the Counties. The Counties will bill a percentage of the ballot to the
School District directly for printing the ballots.
Although there are many other kinds of costs to the City to run these elections,
I suggest simply weighing the extra tasks that doing the school election this year
entails to come up with an equitable amount to charge the School District.
RECOMMENDATION
Recommend Council approval of the attached Memorandum of Understanding
which outlines the conduct of the election and specifies an amount of$250.00
per precinct ($750.00 total) as the School's reimbursement to the City.
•
CITY OF ST. ANTHONY AND ST. ANTHONY/ 3 7
• NEW BRIGHTON SCHOOL DISTRICT NO.-282
MEMORANDUM OF UNDERSTANDING
WHEREAS, the City of St. Anthony (the "City") and the St. Anthony/New Brighton
School District No. 282 (ISD #282), in compliance with "Laws of
1995, Chapter 8" of the Minnesota State Legislature, and to better
coordinate local General Elections, desire to combine the elections of
the City Council and School Board and to hold said combined elections
on the first Tuesday after the first Monday in November in odd
numbered years beginning with the local General Election in 1995; and
WHEREAS, to accomplish the combined elections and pursuant to Minnesota State
Statutes, Section 205A.04, the School Board of ISD #282 has elected
to hold its General Elections to coincide with City Council General
Elections on odd numbered years. In addition, the School Board has
established a schedule for School Board members' terms to be
lengthened to expire on the January 1 st following the date on which
the terms would otherwise have expired.
NOW, THEREFORE, BE IT RESOLVED that:
• 1) the City Clerk will conduct all local General Elections;
2) City-owned voting equipment will be used;
3) for the 1996 ISD #282 School Board election, the School District will
reimburse the City $250.00 per precinct for a total cost of $750.00; a fee
for costs associated with future local elections will be negotiated when
appropriate;
4) whenever there is an ISD #282 election without City items on the ballot, ISD
#282 may either conduct the election on its own or contract with the City
for the services of the City Clerk to conduct the Special Election in the
manner in which the combined local General Elections are conducted;
5) the City will pay the full cost of any local General Elections for which ISD
No. 282 has no item on the ballot;
6) ISD #282 will hold harmless the City in the conduct of elections.
CITY OF ST. ANTHONY ST. ANTHONY/NEW BRIGHTON
SCHOOL DISTRICT NO. 282
Its Its
• Its Its
Date: Date:
3 $
MEMORANDUM
DATE: May 21, 1996
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manager
ITEM: LEASE FOR NEW CITY HALL/COMMUNITY CENTER
Attached is the new lease for the City Hall/Community Center. The new lease
will be for one year at a time because that is all the School can enter into by
law. The new lease reflects the School's cost of$100,000 per year for the new
building.
If you have any concerns, please let me know.
l
LEASE
•
THIS LEASE is entered into as of the day of ,
19 , by and between the CITY OF ST. ANTHONY, a municipal corporation under
the laws of the State of Minnesota, (hereinafter called "Landlord") and ST.
ANTHONY/NEW BRIGHTON SCHOOL DISTRICT #282 (hereinafter called "Tenant"),
Landlord, in consideration of the rents and covenants herein, does hereby Demise,
Lease and Let unto the Tenant, and the Tenant does hereby hire and take from the
Landlord the following described premises located in the City of St. Anthony, 3301
Silver Lake Road, County of Hennepin and the State of Minnesota,
TO HAVE AND TO HOLD THE SAID PREMISES, without any liability or obligation on
the part of said Landlord of making any alterations, improvements or repairs of any
kind on or about the leased premises except as provided herein, for the term of twelve
(12) months commencing January 1 , 1997, unless terminated at an earlier date as
hereinafter provided.
ARTICLE 1 . RENT.
Tenant will pay to Landlord at 3301 Silver Lake Road, St. Anthony, Minnesota
• 55418, or at such other address as may be designated by Landlord, without
prior demand and without any deduction or set-off, in monthly installments of
$8,333.34 for January 1, 1997 through December 31, 1997, for a total annual
rent in the amount of $100,000.00 for 1997 ($90,000 of the total cost is for
space for Community Services and $10,000 is for the gym space). Attached
to this Lease is the expectant payment schedule from the School District over
the next 20 years (1997 -2016).
ARTICLE 2. TERM.
The term of this lease shall be twelve (12) months commencing on January 1 ,
1997 and terminating on December 31 , 1997 unless terminated at an earlier
date as hereinafter provided.
ARTICLE 3. UTILITIES AND SERVICES.
Landlord agrees to furnish heat, water, sewer service, and electricity in
reasonable amounts, and snow removal, but Landlord shall not be liable for any
loss or damage caused by or resulting from any variation, interruption or failure
• of such services due to any cause, and no temporary interruption or failure of
such services, incident to the making of repairs, alterations or improvements or
due to accidents or strikes, or conditions or events not under Landlord's control
Department of public Works
40
g Paul L.Kirkwold,P.E.,Director and County Engineer
ENGINEERING/OPERATIONS
ADMINISTRATION/LAND SURVEY 3377 N.Rice Street
50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126
RAMSEY COUNTY St.Paul,MN 55102 o (612) 266-2600 o Fax 266-2615 (612)484-9104 o Fax 482-5232
May 6, 1996
Mr. Larry Hamer
City of St. Anthony
3301 Silver Lake Road
St. Anthony, Minnesota 55418
Dear Larry:
Enclosed for your information is the suggested resolution transferring jurisdiction over:
U Silver Lane (County Road 100)from Stinson Boulevard to Silver Lake Road
O to the City of St. Anthony. The County Board is expected to act on the resolution
revoking the "County Road" status of the roadway in June, 1996.
As noted in the suggested resolution,jurisdiction will not transfer until Ramsey County
is in receipt of an adopted resolution from the City of St. Anthony concurring with the
County revoking the "County Road" status of Silver Lane, and transferring jurisdiction
over the roadway to the City of St. Anthony.
Please contact me at 266-2609 if you have any questions regarding this issue.
Sincerely,
Paul L. Kirkwold, P.E.
Director and County Engineer
TAM:mk
Enclosure
O
Minnesota's Fimt Home Rule County
printed on recycled paper with a minimum of 10%postconsumer content
• SUGGESTED RESOLUTION
WHEREAS, The 1991 Minnesota Legislature established a
Ramsey County Local Government Services Study Commission to
"report on the advantages and disadvantages of sharing,
cooperating, restructuring, or consolidating. . . " activities in
areas of public service including public works; and
WHEREAS, The consolidation plan provides for
reclassification of roadways and corresponding changes in
jurisdiction including the transfer of local and State Aid
roadways between the County and municipalities; and
WHEREAS, Silver Lane (County Road 100) from Stinson
Boulevard to Silver Lake Road, located in the City of St .
Anthony, is presently under the jurisdiction of Ramsey County as
a County Road; and
WHEREAS, This roadway has been determined to serve a
local function only; and
WHEREAS, Revocation of "County Road" status may be
accomplished by resolution of the Ramsey County Board of
Commissioners pursuant to Minnesota Statutes §163 . 11; and
• WHEREAS, The City of St . Anthony has concurred that
jurisdiction should be changed from Ramsey County to the City of
St . Anthony, and
WHEREAS, The consolidation plan stipulates that Ramsey
County shall improve the roadways to acceptable levels prior to
transferring jurisdiction over roadway segments from Ramsey
County to municipalities, and the Ramsey County Capital
Improvement Program provides funding for these improvements; and
WHEREAS, The City of St . Anthony desires Ramsey County to
recycle and overlay Silver Lane from Stinson Boulevard to Silver
Lake Road for an estimated cost of $60, 000 from Capital
Improvement Funds for Ramsey County Roadway Consolidation; Now,
Therefore, Be It
RESOLVED, The City of St . Anthony does hereby concur with
Ramsey County revoking the "County Road" status of Silver Lane
between Stinson Boulevard and Silver Lake Road and transferring
jurisdiction over the roadway to the City of St . Anthony,
effective the first day of the first month following the
completion of the recycle and overlay of Silver Lane , and after
the Ramsey County Office of Budgeting and Accounting has
encumbered the funds necessary to fund the recycle and overlay
project, and after the County is in receipt of an adopted
resolution from the City of St . Anthony concurring with the
• County revoking the "County Road" status of Silver Lane from
Stinson Boulevard to Silver Lake Road; and Be It Further
4Z
• RESOLVED, That the County will recycle and overlay
Silver Lane from Stinson Boulevard to Silver Lake Road; for an
estimated cost of $60, 000 from Capital Improvement Funds for
Ramsey County Roadway Consolidation as just compensation for this
jurisdiction transfer; and Be It Further
RESOLVED, The St . Anthony Engineer is authorized within
the limits of this resolution to take actions necessary to have
the identified jurisdiction changes executed.
•
43
Department of Public Works
Paul L.Kirkwold,P.E.,Director and County Engineer
ENGINEERING/OPERATIONS
&; ADMINISTRATIONA AND SURVEY 3377 N.Rice Street
r 50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126
RAMSEY COUNTY St. Paul,MN 55102 c, (612)266-2600 o Fax 266-2615 (612) 484-9104 o Fax 482-5232
May 21, 1996
Mr. Mike Mornson
City of St . Anthony
3301 Silver Lake Road
St . Anthony, Mn. 55418
Re : Replacement of bridges over C.P. Rail System track on
Silver Lake Road just North of County Road D
Dear Mr. Mornson,
This letter is to confirm our phone discussion of May 17, 1996 .
Ramsey County was successful in soliciting Federal bridge replacement
funds for the referenced twin bridges. Funding has been approved for
the year 2000 . However, the County will attempt to advance the funding
0 to an earlier year. The bridge under the north bound lanes is in very
poor condition and it is a distinct possibilty that major maintenance
activities may be required before thQ year 2000 . The fitting of the new
twin bridge into the site will require the reconstruction and
rehabilitation of the roadway leading to and from the bridge. Total
segment to be affected by this project will be that part of Silver Lake
Road located between County Road D and Silver Lane .
At present, we are soliciting requests for proposals from consulting
engineers who are on the County' s list of approved bridge design
specialists. Following the selection of the project consultant, we will
enter into the public and agency involvement process . Following the
involvement process, project design parameters will be selected and
final plans and reports will be prepared for construction. We encourage
city participation during the public and agency involvement process .
We will be holding neighborhood informational meetings and a public
hearing if necessary. We will request the City' s involvement at the
meetings . Our project can not come to fruition without the City' s
approval . Consequently, it is extremely important that we do work
together throughout this project .
I had previously discussed this project with Larry Hamer and Larry
agreed to work with us as the project progresses. It may be an
opportune time for the City to update some of its infrasturcture
located on or along Silver Lake Road. For instance, Larry thought the
OCity May be interested in adding a sidewalk along the eastern edge of
the road. Water and sewer improvements or repairs may also be a
consideration.
Minnesota's First Home Bale County
pnnted on recycled paper with a minimum of 10%postconsumer content
t
-'4
I am aware of the City' s s redevelopment activities in and near Apache
Plaza. I believe both the City and the County would be interested in
seeing that our project is coordinated with and compliments all present
and future developments . Consequently, if there are any City staff
members, committees, development groups or businesses that you feel
would be valuable contributors to our project, I would appreciate being
put in contact with them.
I look forward to working with the City of St . Anthony on this project .
If I can provide you, your Council or City staff members with any
additional information on this project, please contact me at 482-5206 .
Yours- truly,
David L. Rholl, P.E.
Design Engineer
CC: Larry Hamer
•
•
- 4-5
Department of Public Works
Paul L.Kirkwold,P.E.,Director and County Engineer
ENGINEERING/OPERATIONS
ADMINISTRATION/LAND SURVEY 3377 N. Rice Street
50 West Kellogg Blvd.,Suite 910 Shoreview, MN 55126
RAIvtSEY COUNTY St. Paul,MN 55102 • (612) 266-2600• Fax 266-2615 (612) 484-9104 • Fax 482-5232
May 22 , 1996
Mr. Jerry Pertzsch
Boonestroo, Rosene, Anderlik & Associates, Inc .
2335 West Highway 36
Roseville, Mn. 55113
S . P. 62-644-16 , Proposed Bridge 62568
Replace Bridges 6631 & 62503 over the C. P . Rail System track on Silver
lake Road just north of County Road D
Your firm is requested to submit a proposal for design services for
the replacement of the referenced bridge . Written and oral proposals
are tentatively scheduled for the week of June 10 , 1996 . The exact
date and hour for your proposal presentation will be furnished you on
or about May 29, 1996 . Proposals will be presented to a review
committee consisting of Tim Mayasich, Ramsey County Public Works
Transportation Planner, Bob Paine, Ramsey County Public Works
Construction Engineer and myself . Proposal presentations will be
• limited to 45 minutes . The selected consultant will be notified within
5 days following the proposal presentations .
PROJECT SCOPE
The project will consist of the replacement of bridges 6631 & 62503 ,
reconstruction of Bridge approach grades as required to fit the new
structure to the site and milling and overlaying the balance of the
segment located between County Road D and Silver Lane . Replacement of
deteriorated drainage structures and curb and gutter sections and
minor modifications to existing signal systems will also be required.
Funding for the project will consist of Federal Bridge Replacement
funds, State Bridge Bond Funds, Ramsey County State Aid Funds and
possible local funds from the City of St . Anthony. Federal funds have
been allotted for this project for the year 2000 . The County will move
to advance these funds to an earlier year. Design parameters shall be
in accordance with State-Aid and Federal-Aid guidelines and the AASHTO
Specifications for Highway Bridges . Track clearances shall meet the
requirements of the Minnesota Public Utilities Commission and the C. P .
Rail System.
Initial roadway section shall consist of two traffic lanes in each
direction with turn lanes provided at major intersections and
entrances and concrete sidewalks on each side . Final roadway and
sidewalk widths shall be as approved by the County and the City of St .
Anthony following the public and agency involvement process . The new
• , structure type shall be as recommended by the consultant based on best
Minnesota's First Home Rule County
printed on recycled paper with a minimum of 10%postconsumer content
fit for site conditions, constructability under traffic, cost and
• minimal future maintenance requirements . Through traffic must be
provided for during the construction operations .
EXISTING CONDITIONS
Existing bridge 6631 serves the north bound lanes of Silver Lake Road.
The bridge, built in 1952 , consists of 3 simple steel beam spans with
asphalt filled metal deck pans . The bridge is supported by concrete
abutments and C. I . P. pile bent piers . Roadway width is 30 feet .
Vertical clearance is approximately 22 feet . The metal deck pans are
severely corroded. Current sufficiency rating is 23 . 3 . The south bound
lanes are served by bridge 62503 . This bridge, built in 1961, consists
of 3 precast concrete slab beam spans with an asphaltic wearing
course . The bridge is supported by concrete abutments and piers .
Roadway width is 30 feet with a six foot sidewalk on one side .
Vertical clearance is approximately 22 feet . Both bridges span a
single railroad track which is under the jurisdiction of the C. P. Rail
System.
Silver Lake Road is a 4 lane divided highway with turn lanes at
intersections and major entrances . Current posted speed is 35 mph.
1993 average annual daily traffic was counted at 14 , 250 vehicles per
day. Vehicle turning movement counts are enclosed for your reference.
The initial roadway was constructed in 1961 and widened in 1975 . The
segment from the bridges, south and through the County Road D
• intersection was constructed in 1985 . Soils are anticipated to be
plastic having a Hveem stabilometer resistance value of approximately
20 .
A half section property boundary map, partial plans of previous
construction projects, roadway segment sheets and bridge inventory
sheets are enclosed for your reference .
PROJECT CONCERNS
Existing right-of-way limits at and near the County Road D
intersection are restrictive . Adjacent property is heavily developed
and traffic demands are substantial . Acquisition of additional
permanent right-of-way will be extremely difficult .
Due to the heavy volumes of traffic and the existence of commercial
developments it will be necessary to construct this project under
traffic . Access to businesses must be maintained to the fullest extent
practicable throughout the construction activities .
The City of St . Anthony is actively working with prospective
businesses for the redevelopment of Apache Plaza and adjacent sites.
This project will be coordinated with development activities by
interactions with the City and business community throughout the
duration of the project .
• Existing steep inslopes encroach on buildings along the easterly edge
of the segment .
DUTIES OF PARTICIPANTS
• The duties and responsibilities of project participants are covered in
the enclosed draft Agreement for Services .
PROPOSAL MEETING
The expertise of your firm in the field of bridge design has been
established by way of its inclusion on the Counties list of approved
bridge design consultants . Three consulting firms have been selected
from the approved list for presentations of proposals . Information
that you are to provide at the proposal meeting should be restricted
to your interpretation of the specific needs and demands of the
subject project . Award of the contract will be based on the content of
presentation, fees, experience and expertise of the firm as it applies
to this project .
Please be prepared to address and/or furnish the following items at
the proposal meeting.
* An oral presentation on how you intend to accomplish the
project including considerations of appropriate structure
types and how they will best fit the site during and after the
construction phase .
* An oral and written presentation on your firm including
• available expertise and experience on past similar projects .
* Complete and present the enclosed Agreement for Consultant
Services in accordance with the instructions .
AGREEMENT FOR SERVICES
Fill in the blanks on the draft agreement in accordance with the
following instructions :
Page 1 . Provide the name and address of your firm.
Page 2 . Provide the not to exceed amount for geotechnical
services .
Provide the not to exceed amount for preliminary phase
basic services .
Provide the estimated construction cost and maximum fee as
a percent of the construction cost .
Page 3 . Provide the not to exceed amount for reimbursable
expenses .
Page 4 . Provide working days required to complete preliminary and
• final phases of work.
+ g
Page 9 . Provide the name of your firm and the name of the person
• that will execute the contract in behalf of your firm.
Page 13 Provide unit costs of geotechnical engineering work items,
add additional items if you feel they are required.
Page 16' Provide employee names and respective hourly rates for
those employees of your firms that are expected to perform
the work required under this contract . Edit
classifications and roles as required.
Provide the not to exceed percent for overhead rate .
Provide the percent of profit that your firm will apply to
this project .
Provide the maximum percent of annual rate increases and
appropriate dates that your firm will request during the
duration of this project .
Page 17 Attach an example invoice that will be used by your firm
on this project . The invoice example shall meet the
requirements of Section 3 . 5 . 3 . of the Agreement .
If you have exceptions to this Agreement, please note them in the
margins or provide an attachment . The County reserves the right to
• negotiate any exceptions or modifications to this agreement . Failure
to resolve any exceptions may result in the contract being awarded to
another firm.
I look forward to your firm' s presentation. If you have any questions
on this project, please contact me at (612) 482-5206 .
Yours truly,
David L. Rholl, P.E .
Design Engineer
CC: Robert Paine
Tim Mayasich
Mike Mornson✓
Paul Kirkwold
Enclosures : Draft Agreement for Services
half section property map
Partial plans of previous construction
• Cost Participation Policy
Vehicle turning movement counts
Road segment data sheets
Structure Inventory sheets
Location Map
Department of Public Works
Paul L.Kirkwold,P.E.,Director and County Engineer
ENGINEERING/OPERATIONS
ADMINISTRATION/I.AND SURVEY 3377 N. Rice Street
50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126
4Ran�sErCourvrr St. Paul,MN 55102• (612) 266-2600• Fax 266-2615 (612) 484-9104 • Fax 482-5232
May 22 , 1996
Mr. Darrel Berkowitz
1500 Piper Jaffray Plaza
TKDA & Associates Inc .
444 Cedar Street
St . Paul, Mn. 55101
S . P. 62-644-16 , Proposed Bridge 62568
Replace Bridges 6631 & 62503 over the C. P . Rail System track on Silver
lake Road just north of County Road D
Your firm is requested to submit a proposal for design services for
the replacement of the referenced bridge . Written and oral proposals
are tentatively scheduled for the week of June 10 , 1996 . The exact
date and hour for your proposal presentation will be furnished you on
or about May 29, 1996 . Proposals will be presented to a review
committee consisting of Tim Mayasich, Ramsey County Public Works
Transportation Planner, Bob Paine, Ramsey County Public Works
• Construction Engineer and myself . Proposal presentations will be
limited to 45 minutes . The selected consultant will be notified within
5 days following the proposal presentations .
PROJECT SCOPE
The project will consist of the replacement of bridges 6631 & 62503 ,
reconstruction *of Bridge approach grades as required to fit the new
structure to the site and milling and overlaying the balance of the
segment located between County Road D and Silver Lane . Replacement of
deteriorated drainage structures and curb and gutter sections and
minor modifications to existing signal systems will also be required.
Funding for the project will consist of Federal Bridge Replacement
funds, State Bridge Bond Funds, Ramsey County State Aid Funds and
possible local funds from the City of St . Anthony. Federal funds have
been allotted for this project for the year 2000 . The County will move
to advance these funds to an earlier year. Design parameters shall be
in accordance with State-Aid and Federal-Aid guidelines and the AASHTO
Specifications for Highway Bridges . Track clearances shall meet the
requirements of the Minnesota Public Utilities Commission and the C. P.
Rail System.
Initial roadway section shall consist of two traffic lanes in each
direction with turn lanes provided at major intersections and
entrances and concrete sidewalks on each side . Final roadway and
sidewalk widths shall be as approved by the County and the City of St .
• Anthony following the public and agency involvement process . The new
Minnesota's First Home Rule Coanty
printed on recycled paper with a minimum of 10%pou-consumer content
so
Department of Public Works
Paul L. Kirkwold,P.E.,Director and County Engineer
ENGINEERING/OPERATIONS
ADMINISTRATION/LAND SURVEY 3377 N. Rice Street
50 West Kellogg Blvd.,Suite 910 Shoreview, MN 55126
®RAMSkEYCOUNTY St. Paul, MN 55102• (612) 266-2600• Fax 266-2615 (612) 484-9104 • Fax 482-5232
May 22 , 1996
Mr. Jay Wetmore
Edwards & Kelcy
7401 Metro Boulevard
Edina, Mn. 55439
S . P. 62-644-16 , Proposed Bridge 62568
Replace Bridges 6631 & 62503 over the C. P . Rail System track on Silver
lake Road just north of County Road D
Your firm is requested to submit a proposal for design services for
the replacement of the referenced bridge . Written and oral proposals
are tentatively scheduled for the week of June 10, 1996 . The exact
date and hour for your proposal presentation will be furnished you on
or about May 29, 1996 . Proposals will be presented to a review
committee consisting of Tim Mayasich, Ramsey County Public Works
Transportation Planner, Bob Paine, Ramsey County Public Works
Construction Engineer and myself . Proposal presentations will be
• limited to 45 minutes . The selected consultant will be notified within
5 days following the proposal presentations .
PROJECT SCOPE
The project will consist of the replacement of bridges 6631 & 62503 ,
reconstruction of Bridge approach grades as required to fit the new
structure to the site and milling and overlaying the balance of the
segment located between County Road D and Silver Lane . Replacement of
deteriorated drainage structures and curb and gutter sections and
minor modifications to existing signal systems will also be required.
Funding for the project will consist of Federal Bridge Replacement
funds, State Bridge Bond Funds, Ramsey County State Aid Funds and
possible local funds from the City of St . Anthony. Federal funds have
been allotted for this project for the year 2000 . The County will move
to advance these funds to an earlier year. Design parameters shall be
in accordance with State-Aid and Federal-Aid guidelines and the AASHTO
Specifications for Highway Bridges . Track clearances shall meet the
requirements of the Minnesota Public Utilities Commission and the C. P .
Rail System.
Initial roadway section shall consist of two traffic lanes in each
direction with turn lanes provided at major intersections and
entrances and concrete sidewalks on each side . Final roadway and
e sidewalk widths shall be as approved by the County and the City of St .
Anthony following the public and agency involvement process . The new
• structure type shall be as recommended by the consultant based on best
Minnesota's Fimst Home Rule County
printed on recycled paper with a minimum of 10%post-consumer content