HomeMy WebLinkAboutCC PACKET 02031998 Meeting Sheet
11111111111111 IIIIIIII
106473
Box: 37
Folder: CC PACKETS 1998
Document: CC PACKET 02031998
' CITY OF ST. ANTHONY
. CITY COUNCIL WORK SESSION AGENDA
' February 3, 1998
' 7:00 PM
Council Chambers
Page(s)
I. CALL TO ORDER.
II. ROLL CALL.
III. DALE GUNDERSON AND AMY SPARKS OF ACTION WILL
BE PRESENT TO DISCUSS WAYS FOR THE CITY TO BECOME
MORE INVOLVED WITH CITY'S YOUTH . . . . . . . . . . . . . . . . . . . . . 1 - 2
' IV. DISCUSS COMPUTER PROPOSAL FROM LDSI (Contract
approval February 10 or 24) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 1 1
' V. DISCUSS WATER/SEWER RATES (1 Sreading February 10) . . . . . 12 - 15
lie VI. DISCUSS POLICE CONTRACTS WITH LAUDERDALE AND
FALCON HEIGHTS (Approval March 24) . . . . . . . . . . . . . . . . . . . 16 - 26
' VII. DISCUSS PROPOSED TOBACCO ORDINANCE (1St reading
March 24) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 - 35
VIII. REVIEW HENNEPIN COUNTY'S ASSESSMENT AGREEMENT . . . . . 36 - 53
' IX. DISCUSS HRA ACTIVITIES AND TIF . . . . . . . . . . . . . . . . . . . . . . 54 - 60
X. REVIEW PROPOSAL FROM RIEKE CARROLL"MULLER FOR
' ADDITIONAL SERVICES RELATING TO THE 1998 STREET/
WATER MAIN IMPROVEMENTS (Approval February 10) . . . . . . . . 61 - 64
' XI. REVIEW PROPOSALS FOR SUMP PUMP INSPECTIONS
FROM RIEKE CARROLL MULLER AND WSB (February 10
' Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 - 72
XII. DISCUSS RESPONSIBILITY TO SCHEDULE ACTIVITIES FOR
' THE GYM AND MULTIPURPOSE ROOM . . . . . . . . . . . . . . . . . . . . 73 - 74
XIII. OTHER BUSINESS.
XIV. ADJOURNMENT.
t
1 ■
•
40 Wa
s Yo
City
' Asset Name/Definition Ideas For City Government
1 Family support Create personnel policies that are family friendly.
Family fife provides high levels of love and support.
' 2 Positive family communication When children call the office, make it a
Young person and her or his parenc(s)communicate positively, priority that employees receive the call.
and young person is willing to seek parent(s) advice and counsel
' — 3 Other adult relationships Publicly recognize students for a vanery of
Young person receives support from three or more accomplishments(e.g., volunteering).
nonparent adults Present awards at council meetings.
4 Caring neighborhood Saengthen neighborhood watch and other
' Young person e..xpenences caring neighbors. neighborhood programs.
Caring school climate Encourage city employees to mentor
School provides a caring, encouraging environment. during the work day at a local school.
' 6 Parent involvement in schooling Allow empiovees to volunteer tune at schools.
Parent(s)are actively involved in helping young
person succeed in school.
7 Community values youth Host family and youth celebrations or programs
' Young person perceives that adults in the community char include residents as well as employees and
value youth. their children.
8 Youth as resources Hire students when appropriate(e.g.,election fudges)
Young people are given useful roles in the community. and show interest in their development. Hire students
to create and update city Web and cable pages.
9 Service to others Create community task force groups that
' Young person serves in the community one hour or more per week. involve decision-making by youth.
10 Safety Promote neighborhood block clubs, DARE,
Young person feels safe at home,school and in the neighborhood. Satery Camp,and ocher fire and police programs.
' 11 Family boundaries Enforce curfew laws.
Family has clear Hiles and consequences,and
monitors the young person's whereabouts.
_ 12 School boundaries Work with the school district to provide
' School provides clear rules and consequences. parenting tips in the city's newsletter.
13 Neighborhood boundaries Create strong neighborhood bonds.
Neighbors take responsibility for monitoring young Provide activities that include getting to know neighbors.
people's behavior.
' 14 Adult role models Enforce laws prohibiting the sale of tobacco
Parent(s)and other adults model positive,responsible behavior. and liquor to underage persons.
' = 15 Positive peer influence Promote youth volunteer activities within the city.
Young person's best friends model responsible behavior. Encourage youth participation on city committees.
16 High expectations Regularly recognize those students who excel in
Bo parenc(s)and teachers encourage the young person various areas.
to do well.
17 Creative activities Utilize local talent(youth orchestra,jazz and
Young person spends three or more hours per week in lessors other youth bands, cheater)at city functions.
or practice in music, theater,or other ars.
18 Youth programs Inform employees of the local youth clubs in the
Young person spends three or more hours per week in sports, area chat accept charitable donations and partake in
clubs, or organizations at school and/or in commumry organizations. fundraisers.Budget to support youth asset development.
19 Religious community Post congregational activities that involve youth on
Young person spends one or more hours per week in activities goverriment cable channel and other bulletin boards.
in a religious institution.
20 Time at home Limit the number of rught meetings employees
11Young eerson s out with friends"with nothing special to do," need to attend. Reinforce the importance of
ri
two or tewer nigh s per week. spending time at home.
ild
Assets
In
Youth
INTERNAL ASSETS
Asset Name/Definition Ideas For City Government
21 Achievement motivation Volunteer mentoring or tutoring time.
Young person is motivated to do well in school.
' 22 School engagement Help develop cutnculum on local government.
Young person is actively engaged in leaming.
23 Homework Provide city faciliries for students co do
'
I
Young person reports doing at least one hour of homework homework. Have tutors and mentonavailable.
every school day.
24 Bonding to school Recognize entire schools or classrooms.
Young person cares about her or his school. "Reward"students for good attendance
23 Reading for pleasure Emphasize the importance of reading by providing
Young person reads for pleasure three or more hours per week. volunteers to read to children. Have students receive a
letter from the mayor recognizing them For reading.
' 26 Caring Participate in neighborhood rehabilitation projects and
Young person places high value on helping ocher people. encourage emplovees and their children to help
27 Equality and social justice Work in cooperation wuh the school discncc or scours on
' Young person places high value on promoting equality and a food drive or addressing environmental concems. Encour-
reducing hunger and povem. age students to be on the Human Rights Commission.
28 Integrity Model the virtue of standing up for convictions.
Young person acts on convictions and stands up for her or his beliefs. Support youth when they act with integrity.
29 Honesty Support Teen Court programs.
Young person "tells the truth even when it is nor easv."
31) Responsibility Organize a restorativejuscice program where
Young person accepts and takes personal responsibility. youth have to cake responsibility Cor actions
31 Restraint Have the mayor speak at DARE graduations.
Young person behe%es it is important nor to be sexually active Send letters to__raduares re-,caring the message
or to use alcohol or other drugs. of making healthy choices.
' 32 Planning and decision-making Compliment vouch when they portray good decisions
Young person knows how to plan ahead and make choices. (whether one is the emplover or customer). Reserve
room on the government cable channel for a calendar
' of vouch activities.
33 Interpersonal competence Greer vouch in the neighborhood and find time to talk
Young person has empathy,sensitivity, and friendship skills. to chem. Get to know the familv next door Provide
programs that integrate youth and seniors.
' — 34 Cultural competence Explain differences in cultural values in city newsletters
Young person has knowledge of and comfort with people and brochures. Celebrate diversity with a hentage
of different cultural/racial/ethnic backgrounds. festival.
33 Resistance skills Actively promote DARE and GREAT (gang
Young person can resist negative peer pressure and dangerous resistance) programs.
situations.
36 Peaceful conflict resolution Offer mediation services to neighborhoods
Young peson seeks to resolve conflict nonviolently. in need. Expand community policing activities.
1 37 Personal power Recognize and acknowledge when employees and
Young person feels he or she has control over"things that residents demonstrate good judgment.
happen to me."
' 38 Self-esteem Involve vouch in planning annual city events.
Young person reports having a high self-esteem. Celebrate the accomplishment afterwards.
39 Sense of purpose involve vouch in volunteer opportunities.
Young person reports that"my life has a purpose." Recognize skills and accomplishments.
41) Positive view of personal future flake a public statement to the community regarding
Young person is optirrustic about her or his personal future. the crrv's commitment co the well-being of vouch.
Provide a document of ways the city sill work toward
this commitment.
t
' IV. DISCUSS COMPUTER PROPOSAL FROM LDSI.
1
1
1
t
3
-------------------
1
' CITY OF ST. ANTHONY VILLAGE
Information Technology Assessment
January 16, 1998
prepared by
consu}ting services
1
1
1 •
' LE3S1, 1997.All rights reserved.
1
1
' City of St. Anthony Village
. Information Technology Assessment
January 16, 1998
Professional Services Summary
LDSi's focus during the assessment will be to observe the way in which your city operates; learn the
efficiencies and deficiencies of how technology is currently utilized by The City of St. Anthony Village
' employees; listen to and understand the ideas of the representative staff including Police, Fire, Public
Works, Financial, Administration, and City Council; and apply our findings to the technology available
in the marketplace. At all times, the human factor will play a large role in evaluating options and
' making recommendations.
The key to any successful information system implementation is upfront planning and discussion to
' best understand the workflow and objectives of the city. In doing so, it is relevant that a representative
group of staff be actively involved in defining this process and in discussing operations that work
effectively and those that cause bottlenecks or are time consuming. The end result of such planning
and discussion will be recognition among all individuals involved of the specific areas requiring
attention and the priorities of each. Once the key elements of your workflow are defined and there is
a common understanding of employee needs, we begin to match this with the technology that will
' produce the results you have identified.
The end result of the information technology assessment will be a detailed written plan with specific
recommendations and estimated costs for the products and services that are required to accomplish
the stated goals. The order in which technology is implemented will be documented to ensure the
proper infrastructure is in place for the evolution of your information system. With this plan, you will
be able to begin the procurement process.
1
Page 1
• i_.®S i
:.
2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378•l 108 FAX 612.378.2264
•
0 Equal Opportunity Employer
� 5
' City of St. Anthony Village
. Information Technology Assessment
January 16, 1998
Definition of Services
' A requirement to the success and thoroughness of the assessment is the timely availability of key
staff for interviews/discussions, and their prompt participation in facilitated interviews.
This project is a partnership. The first two Phases utilize interviews, internal surveys and discussions.
The phases and the activities within them are defined as follows.
Phase 1: Strategic Direction
' The strategic information technology direction is based on a combination of determining key business
processes and the goals of the city. The information technology direction defined in this phase
' focuses on the existing technology, technology requirements, where to deploy this technology, and
how it will support the City's business objectives. The tasks included in this phase are:
' 1. Review Current Environment
The goal is to understand the capabilities and limitations of the current application/system. This is
accomplished through one-on-one interviews, internal surveys, and discussions.
2. Current Technology Review Session
This involves verifying the findings report of the current information technology infrastructure,
discussion of key business objectives of the future environment, and broad strategic direction
based on the City's goals, priorities, and constraints.
Page 2
•
• �®SI
•6.91 2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1108 FAX 612.378*2264
• Equal Opportunity Employer
' City of St. Anthony Village
. Information Technology Assessment
January 16, 1998
Phase II: Tactical Direction
' The tactical direction phase focuses on the high level functional and technical requirements necessary
to develop the future architecture. The tasks included in this phase are:
' 1. Identify Functional Requirements
Involves working with representative city users to determine the important aspects of the business
' and information requirements.
2. Develop Systems Architecture
' Involves laying out the characteristics and relationships of the key systems components needed
for the long-term strategic architecture. Includes a conceptual diagram, glossary, and key
principles/goals that were used.
3. Develop Technology Framework
Involves identifying the specific technologies, technical approaches, and requirements to support
' the projected organizational needs.
4. Prepare Information Technology Plan
Involves documenting the strategies, overall approach, costs, and benefits to guide future systems
development activities. Includes estimated costs and high level implementation strategy and plan,
as well as risk assessment.
' Phase III: Written Information
Broadly speaking, the areas LDSi has addressed in this proposal include an Information Technology
Assessment resulting in a written plan that will detail the following areas based on the needs defined
in discussions between LDSi and the City of St. Anthony Village.
LDSi will provide the City of St. Anthony Village with an executive summary upon completion of the
previous phases. This document will include recommendations for hardware and software along with
a detailed list of services needed, including project profile and description.
1
Page 3
2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1 I08 FAX 612.378.2264
' • Equal Opportunity Employer
i
' City of St. Anthony Village
. Information Technology Assessment
January 16, 1998
Proposed Consultant Biographies
1
Randy Niewenhuis, Senior Project Manager
' Randy has extensive AS/400 experience both as a Project Manager and as a hands on programmer.
He also has been exposed to numerous mid-range packages. His primary responsibilities are to
provide project management, consulting, and documentation. Randy will oversee the entire project.
' Randy provides LDSi clients the following skills:
i • Application development and support including AS/400, RPG II & III, Lotus Notes, Client Server
platforms, and IntraNetware development
• Departmental activities including budget responsibility, workflow management, staffing, project
management disciplines and controls, software requirements definition, and determining
strategic software directions
• Wireless /wireline communications design
' • A broad base of business knowledge including office management, marketing and promotion,
accounting, service programs, new computer systems, computerized parts inventory, and
ordering systems
Judy Bergquist, Senior Applications Consultant
i Judy is a 14 year veteran of the LDSi consulting team and has extensive knowledge of three time &
billing systems. Her primary responsibilities are to provide project management, consulting, and
training on law firm management software (time & billing, financial management, case management,
document management) for law firms in the Minneapolis/St. Paul seven county metropolitan area. She
' also serves as project manager for network installations, system upgrades, and technology
assessments. Judy is a DOCS OPEN certified engineer.
' Judy provides LDSi clients the following skills:
• Training on a variety of software including time & billing, financial management, case
' management, and document management
• Developing installation plans for new software by determining conversion, training and
implementation needs, and coordinating schedules
i • Providing support to law firm management by performing software demonstrations to evaluate
utilization within the firm
• Consulting with clients to assess their needs for information systems including hardware and
isoftware, installation, and training
• Managing the installation of networks, including scheduling resources, and identifying training
and implementation specifics
i Conversions to DOCS OPEN
• DOCS OPEN & Sybase upgrades
Page 4
• �®moi
2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 613.378.1108 FAX 612.378.2264
i • Equal Opportunity Employer
Q
0
' City of St. Anthony Village
. Information Technology Assessment
January 16, 1998
Joe Wivoda, Senior Network Consultant & LDSi Network Services Manager
' Joe is an experienced CNE with a strong background as a Novell Netware technical analyst and Unix
administrator, with impressive integration and troubleshooting skills. He recently acted as second-in-
command of a 2,000+ node network, including international wide-area communications, where he was
' largely responsible for the initial system design and implementation. Joe is an accomplished
developer / executor of Disaster Recovery Plans, Help Desk Programs, E-mail communications,
Internet connectivity, and Product Evaluation Programs.
' Joe provides LDSi clients the following skills:
• Strategic information systems design
' Novell, Microsoft NT & Unix connectivity expertise
• Novell administration including Netware upgrades and 4.1x NDS expertise
• Unix administration
' RAID hardware configuration experience
• Sun software and hardware set-up, administration, and development
• Programming in C on Unix, Unix shell scripts, PERL
' Experience with Cisco router configurations and maintenance, T1 lines
• E-mail expertise including GroupWise, Microsoft Mail, and SMTP
• Macintosh experience
1
1
1
•
Page 5
• L®s1
2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1 108 FAX 612.378.2264
' • Equal Opportunity Employer
I'
f
I' City of St. Anthony Village
. Information Technology Assessment
January 16, 1998
It
Professional Service Fees
I' LDSi will provide the services detailed in this proposal for a "not to exceed" fee of $8,200.00. All time
spent (on-site consulting, research, telephone conferences, information gathering, documentation,
I' travel time, etc.) by LDSi to provide these services will be tracked and billed at $100.00 per hour up to
the $8,200.00 fee ceiling.
I ' Payment Terms
I ' Fifty percent ($4,100.00) of the not to exceed dollar value is due upon acceptance of this proposal by
the City of St. Anthony Village. 'The balance of professional service fees and expenses is due within
ten (10) business days of the City's receipt of LDSi's invoice at the conclusion of the project. Any
I ' professional services provided above and beyond the Definition of Services during the course of the
project will also be payable at this time. Should the total amount of professional services fees be less
than the down payment of $4,100.00, LDSi will refund the difference to the City of St. Anthony Village
' or provide additional services at the rate of$100.00 until a credit balance no longer exists.
Project Commencement
Commencement of the Information TechnologyAssessment is et to be determined. LDSi requests a
Y 9
minimum two weeks notification of any initial meetings to ensure that the proposed consultants are
' available. In order to begin scheduling, an executed agreement between the City of St. Anthony
Village and LDSi will need to be in place.
1
I '
I '
It
I ,
Page 6
1 Ail 1 2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1 108 FAX 612.37892264
0 Equal Opportunity Employer
II
IICity of St. Anthony Village
. Information Technology Assessment
January 16, 1998
II
Pricing Overview
I1 Phase I Strategic Direction
Review Current Environment,
I 1 Current Technologies Review Session
Estimated Hours 32
( I Phase /I Tactical Direction
Identify Functional Requirement
I 1 Develop Systems Architecture,
Develop Technology Framework
Prepare Information Technology Plan
Estimated Hours 30
1
1 Phase /Il Written Information
Executive Summary
Estimated Hours 20
Total Estimated Hours 82
1
I '
I Page 7
I ' 2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
•
• Equal Opportunity Employer
I ' City of St. Anthony Village
Information Technology Assessment
IJanuary 16, 1998
References
tCity of Falcon Heights Jardine , Logan & O'Brien
Ms. Carla Asleson Ms. Laura Shryer
( ' 2077 W. Larpenteur Ave. 2100 Piper Jaffray Tower
Falcon Heights, MN 55113 444 Cedar Street
Phone: 644-5050 St. Paul, MN 55101
1 , Phone: 290-6500
I ' League of Minnesota Cities
Ms. Barbara Gallo
145 W. University Avenue
' St. Paul, Mn 55103
Phone: 215-4010
Page 8
LMIS i
' 2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1 108 FAX 612.378.2264
•
• Equal Opportunity Employer
•
I
1
1
' • V. DISCUSS WATER/SEWER RATES.
•
1
Iz
1 MEMORANDUM
DATE: January 26, 1998
TO: Mike Mornson, City Manager
' FROM: Roger Larson, Finance Director
' ITEM: 1998 WATER/SEWER RATES
The Public Works Director has submitted a 1998 water budget of $389,800 and a sewer budget
tof$690,400.
Based on the approval of those budgets, I have completed an analysis to determine if a rate
' increase is necessary to balance these operating budgets. The results are as follows:
Water:
In 1998 it is anticipated that St. Anthonyill sell 41 000 000 cubic feet of water. Calculating
P Y g
the estimated 1998 water sales (41,000,000 divided by 100 x $ .94) shows a total income of
$385,400.
' Expenditures of $389,800 plus the water filtration levy transfer of $15,200 requires revenues to
total $405,000. Based on estimated water sales of $385,400 a deficit of ($19,600) exists and a
rate increase is necessary to balance the water-operating budget.
tRecommendation:
The present rate of $.94 per 100 cubic feet is not sufficient to balance the 1998 water
operating budget. Projected expenditures exceed revenues by ($19,600), therefore, staff
recommends ammending ordinance 610.02 to reflect a rate increase of$ .05 cents per 100cf.
' (41,000,000 divided by 100 X $ .99 = $ 405,900)
Sewer:
' Currently, sanitary sewer disposal costs the residents $1.72 per 100 cubic feet. Based on Metro
Waste's estimate of flowage, disposal costs for '98 will be significantly higher than last year.
In 1998, Metro Sewers charges will be based on 360,000,000 gallons of sanitary waste for a total
disposal cost of$486,000 compared to last year's payment of$383,200 (Up $102,800).
13
• It is estimated that the Ci will sell 37,500,000 cubic feet of sewer in 1998. Calculating the
City g
estimated 1998 sewer revenue (37,500,000 divided by 100 X $1.72) shows a total income of
$645,000.
Projected expenditures of $690,400 produces a deficit of ($45,400) and an increase is necessary
to balance the operating budget. A rate increase of$ .12 cents per 100cf is necessary to fund the
' 1998 sewer operating budget.
(37,500,000 divided by 100 X $1.84 = $690,000)
' In 1988, the City Council passed an ordinance relating to sewer rates and charges. It reads that
all sewer charges shall be at the rate of$1.20 per hundred cubic feet of water used plus a Metro
Waste surcharge as determined by the following formula:
Metro Waste Rate Surcharge Formula
' X = .88Y -$.88 + F
$315,000
X = Surcharge per 100 cubic feet
1 Y = Metro Waste charges for calendar year ($486,000 in '98)
F = Inflationary Factor to Balance Budget ($.16 cents in '98)
This formula allows for changes in the sewer rates without ammending the ordinance. The
rate increase is handled administratively and requires no Council Action.
1
I
I 1
1 1`�
1 Average Bill:
2400 ccf of water
2100 ccf of sewer
Increase
1 1997 1998 Per Ouarter
Water $ 22.56 $ 23.76 $ 1.20
1 Sewer $ 36.12 $ 38.64 2.52
$ 3.72
$14.88 Annual
� i
( 1
1
1
I1
1
II
. Average Bill:
2400 ccf of water
2100 ccf of sewer
Increase
1997 1998 Per Ouarter
' Water $ 22.56 $ 23.76 $ 1.20
Sewer $ 36.12 $ 38.64 2.52
' $ 3.72
$14.88 Annual
1
INFLOWS INTO THE SYSTEM:
Estimated Disposal 360,000,000 Gallons
Estimated Sales 281,250,000 Gallons
' 78,750,000
1
1
t
1
' • VI. DISCUSS POLICE CONTRACTS WITH
LAUDERDALE AND FALCON HEIGHTS.
I'
I'
(1
I
I'
1
1
MEMORANDUM
1
DATE: January 27, 1998
TO: Mike Mornson, City Manager
1 FROM: Roger Larson, Finance Director
ITEM: RENEWAL OF LAUDERDALE & FALCON HEIGHTS
' CONTRACTS
Under the terms of the police contracts with Lauderdale and Falcon Heights, both
If parties are to commence negotiations for the annual costs on or before April 15' of
even numbered years (this is a two-year cycle).
I' Attached is a review the reserves created by the contracts since their inception in 1994.
Some highlights of the activity include:
I'. 1) Since 1994, all squad cars purchased have been funded by contract revenue.
2) The total reserves on hand after squad car purchases totals $56,638.
' 3) In 1998, the capital equipment budget includes three new squad cars and a
$10,000 office copier funded by contract revenue and reserves.
4) Additional reserves will be available from the 1997 contract activity.
' A large part of the contract reserves was created by budgeting officers at full-scale,
while in reality the officers hired receive a starting wage of 75% of scale (It takes three
' years to reach full-scale). Since we have completed the three-year process of step
increases, the reserves generated by the contracts should level off at approximately
$50,000 annually.
Previously, we discussed that once the first three years of the contracts were completed;
' expenditures would become consistent and should remain inflationary. Thus, the
annual increases to Lauderdale and Falcon Heights would also be inflationary.
' Basically, I am comfortable with an inflationary increase for both contracts. However
in 1998, costs for employee benefits and health insurance increased significantly. Those
costs should be reflected in the contract increase. It would be my recommendation to
' propose a 5% for the first year and 4% for the following year (the last increases were
7.5% and 4%).
l -7
. CONTRACTS:
1998 1999 2000
' Lauderdale $188,970 $198,419 $206,356
' Falcon Heights $363,340 $381,507 $396,767
_ 1
1
1
- I
1
� g a
MEMORANDUM
DATE: January 14, 1998
TO: Mayor and Councilmembers
FROM: Michael Mornson, City Manage //)
ITEM: POLICE CONTRACTS FOR LAUDERDALE AND
FALCON HEIGHTS
Attached are the police contracts for Falcon Heights and Lauderdale. The
' contracts expire December 31, 1998.
According to the contract language, we need to agree to a cost for 1999/2000
' by April 15. We are currently analyzing our costs and will discuss this with
you at an upcoming Work Session. Preliminary figures appear to indicate
about a five percent increase.
1
1
Joint Powers Agreement
St. Anthony/Lauderdale
' Page 5
The St. Anthony Police Chief will regularly commnunicate with the Lauderdale City
Administrator in order to ensure that Lauderdale is knowledgeable about any police
activity in the City, and at the request of the Administrator the Police Chief will
make presentations to the Lauderdale City Council.
'
XVIII. PROSECUTION
Lauderdale shall pay all costs of prosecution for-all offenses charged within its
boundaries or under its ordinances.
XIX. TERMS OF AGREEMENT
This Agreement is on-going. The parties agree to co
mmence negotiations for a
mutually agreeable annual cost on or before April 15th of even numbered years.
Either St. Anthony or Lauderdale may terminate the Agreement by submitting a
written notification of the intent to terminate to the City Administrator of
Lauderdale and the City Manager of St. Anthony by May 15th of even numbered
' years that St. Anthony or Lauderdale intends to terminate the Agreement.
Termination of this Agreement shall be effective on December 31st at 11 :59 P.M.
' of the year that either St. Anthony or Lauderdale terminates the Agreement. From
time to time other terms and conditions of this Agreement_shall be reviewed and
revised as St. Anthony and Lauderdale deem necessary.
IN WITNESS THEREOF, THE PARTIES HERETO HAVE EXECUTED
AGREEMENT ON THE DATE SET FORTH BELOW. THIS
tCITY OF LAUDERDALE CITY OF ST. ANTHONY
By: By:
May Mayor
r
1 By: By.
AS Ci Admin'str for City anager
Date: ZZ
1
1
Joint Powers Agreement
' for Police Services
Page 7
' retained by St. Anthony. Fine revenues will be paid to Falcon Heights.
P.O.S.T. training funds will be used for officer training.
XX. CONTINUATION OF AGREEMENT
This Agreement will be effective January 1, 1997 and will continue until
terminated as described in paragraph XXI below. In consideration for
services provided under this Agreement, St. Anthony and Falcon Heights
' shall establish the fee for police services on a biennial basis on or before
May 15th of the even numbered year preceding each biennium.
tXXI. TERMINATION OF AGREEMENT
Either St. Anthony or Falcon Heights may terminate the Agreement by
submitting a written notification to terminate to the City Administrator of
Falcon Heights and the City Manager of St. Anthony by April 15th of even
' numbered years that St. Anthony or Falcon Heights intends to terminate the
Agreement. Termination of this Agreement shall be effective on December
31st at 11 :59 p.m. of the year that either St. Anthony or Falcon Heights
' terminates the Agreement.
XXII. REVIEW OF AGREEMENT
' From time to time the terms and conditions ofhi
t s Agreement shall be
' reviewed and revised as St. Anthony and Falcon Heights deem necessary.
XXIII. ASSIGNMENT
' The rights and obligations of the parties under this Agreement will not be
assigned and St. Anthony will not subcontract for any services to be
' furnished to Falcon Heights (except as otherwise provided in this
Agreement), without prior written consent of the other party.
' The parties hereto have executed this Agreement as of the date first above
stated.
CITY OF FALCON HEIGHTS CITY OF ST. ANTHO. Y
BY: BY•
1 .Yor
BY: ti BY: Ana
City Administrator Cityor
' 21
' Summary of St.Anthony,Lauderdale&Falcon Heights Budgets
. For Fiscal Year 1998
Revenues:-Lauderdale/Falcon Heights Contracts Lauderdale Falcon Heiahts
' General Fund $167,970.00 $336,34000
Capital Equipment $21.000.00 $27.000.00
TOTAL $188,970.00 $363,34000
' 1998 1998 1998 1998
Personal Services St.Anthony Lauderdale Falcon Heights Budget
101-41100-110 Salaries $600,500.00 $98,900.00 $203,000.00 $902,400.00
101-41100-111 Overtime Salaries $7,500.00 $1,500.00 $2,500.00 $11,500.00
101-41100-114 Employers Contribution/Pension $88,600.00 $14,500.00 $28,400.00 $131,500.00
101-41100-115 Employers Contribution/Insurance $47,600.00 $7,600.00 $14,800.00 $70,000.00
101-41100-117 Overtime Court $3.700.00 $900.00 $1.400.00 $6.000.00
Total Personal Services $747,900.00 $123,400.00 $250,100.00 $1,121,400.00
Supplies
10141100-226 General Supplies $16.700.00 $5.900.00 $11.200.00 $33.800.00
Total Supplies $16,700.00 $5,900.00 $11,200.00 $33,800.00
' Other Services&Charaes
101-41100-321 Other Services $8,900.00 $2,300.00 $4,700.00 $15,900.00
10141100-331 Communications $18,700.00 $9,500.00 $21,600.00 $49,800.00
10141100-333 Care&Support/Booking Fees $21,000.00 $0.00 $0.00 $21,000.00
10141100-334 Printing&Publishing $3,800.00 $1,400.00 $1,800.00 $7,000.00
10141100-339 Maintenance&Repair $1,300.00 $400.00 $800.00 $2,500.00
101-41100-341 Travel/Schoot/Conference $9,400.00 $1,200.00 $2,400.00 $13,000.00
10141100-342 Subscriptions/Membership $2.000.00 $300.00 $700.00 $3.000.00
' Total Other Services&Charges $65,10000 $15,100.00 $32,000.00 $112,200.00
TOTAL 1998 POLICE BUDGET $829,700.00 $144,400.00 $293,300.00 $1,267,400.00
' Other Budget Line Items
10140510-335 Finance/Accounting $8,800.00 $17,500.00
101-41900-226 Animal Control $400.00 $1,700.00
' 10142200-222 Public Works/Fuels&Lubricants $9,200.00 $10,000.00
10142200-339 Public Works/Mainentance&Repair $2,600.00 $3,500.00
401-47200-453 Capital Equipment Purchases $21,000.00 $27,000.00
Contingency/Non-Designated $2.570.00 $10.340.00
' TOTAL $188,970.00 $363,340.00
1
1
22
• HOW CONTRACTS ARE BUDGETED:
(Personal Services)
Officers and benefits are budgeted at 100%
' 1) It takes them 3 years to reach the top scale.
(Supplies)
1) Pro-rated share of the total budget
' Lauderdale charged 17.5%
Falcon Heights 33.1%
' (Other Services & Charges)
1) Pro-rated share of the total budget
Less: Care & Support of Prisoners
Lauderdale 16.6%
Falcon Heights 35.1%
' (Other Budget Line Items) - Operating Costs/Contracts
Workers Compensation of Officers
Lauderdale 100% (2)
Falcon Heights 100% (4)
' Animal Control
Lauderdale 100%
Falcon Heights 100%
Motor Fuels & Lubricants
Lauderdale 100%
Falcon Heights 100%
1 23
. Maintenance/Repair
Lauderdale 100%
Falcon Heights 100%
Capital Equipment
Lauderdale - 1 car per year
' Falcon Heights - 1 car per year
Fund Balance - All St. Anthony Cars
' Contingency (1998)
Lauderdale $ 29500
Falcon Heights $ 109300
Unemployment Compensation
' From the contracts we have placed $28,000 in reserves to
Fund the loss of the contracts (If Applicable)
1
1
1
24
REVIEW OF CONTRACTS/PROFIT:
FALCON
' YEAR LAUDERDALE HEIGHTS TOTAL
' 1994 $ 24,053 N/A $ 24,053
1995 $ 159833 $ 58,202 $ 74,035
1996 $ 11,620 $ 529830 $ 649450
TOTAL PROFIT $1629538'
' PROJECTED:
1997 $ 109000 $ 46,800 $ 569800
' 1998 $ 109000 $ 469800 $ 56,800
' *PROFIT IS AFTER SQUAD CAR PURCHASES
CAPITAL EQUIPMENT FUNDED BY CONTRACTS:
ANNUAL FUND
' YEAR CONTRACT BALANCE SQUAD CARS
1994 $ 239700 $ - 0 - $ 219000
1995 $ 489400 $ 99000 $ 579400
' 1
1996 $ 459150 $ 109000 $ 559150
' 1997 $ 489800 $ 199900 $ 68,700
' 1998 $ 489000 $ 369000 $ 849000 **
TOTAL $2159050 $ 749900 $2869250
' * SINCE 1994 ALL SQUAD CARS PURCHASES HAVE BEEN
FUNDED BY CONTRACT REVENUE AND PROFITS.
' "INCLUDES $10,000 OFFICE COPIER FOR POLICE DEPT.
1
1
2,11
• CURRENT UNUSED CONTRACT RESERVES:
' Total Profits $162,538
Less: Unemployment Reserves $ 289,000
Reserves Used 74,900
' Unspent Dollars $ 599638*
' *Funds are in Fund #509 - Revolving Fund
1
1 ,
VII. DISCUSS PROPOSED TOBACCO ORDINANCE.
1
1
1
1
1
1
1
STAFF REPORT
' DATE: February 3, 1998
TO: Michael J. Mornson, City Manager
' FROM: Kim Moore-Sykes, Management Assistant
' ITEM: Tobacco Ordinance
Attached is a draft of the proposed tobacco ordinance that the City is required to adopt. State
regulations suggest that if a unit of local government is unable to adopt such an ordinance, then
the County with jurisdiction will implement and enforce the tobacco regulations as established
' by the State of Minnesota.
The attached draft ordinance is taken from the League of Minnesota Cities model ordinance.
' The City Attorney has reviewed it and made revisions; the Chief of Police and the Liquor
Operations Manager have both reviewed the propose ordinance. There was a question about
developing and enforcing additional administrative penalties, but in speaking with both Mr.
Soth and the Police Chief, they agreed that the current prosecutorial system is adequate to
enforce the tobacco ordinance once it is adopted by the City Council.
1
1
1
DRAF -
CITY OF ST. ANTHONY
' AN ORDINANCE RELATING TO TOBACCO, TOBACCC
PRODUCTS AND TOBACCO RELATED DEVICES,
' AMENDING SECTION 510 OF THE 1993
ST. ANTHONY CODE OF ORDINANCES
1 The City Council of the City of St. Anthony hereby ordains:
Section 1. Chapter 5, Section 510 is hereby amended as follows:
Section 510.01 PuIose. The City recognizes that many Persons under the age of 18 years
purchase or otherwise obtain, possess, and use tobacco, tobacco products, and tobacco related
devices, such sales, possession, and use are violations of both State and Federal laws. This
ordinance is intended to regulate the sale, possession, and use of tobacco, tobacco products,
' and tobacco related devices for the purpose of enforcing and furthering existing laws, to
protect minors against the serious effects associated with the illegal use of tobacco, tobacco
products, and tobacco related devices, and to further the official public policy of the State of
' Minnesota as stated in Minn. Stat. §144.391.
510.02 Definitions and Interpretations.
Subd. 1 Tobacco or Tobacco Products. "Tobacco" or "tobacco products" shall
mean any substance or item containing tobacco leaf, including but not limited
to, cigarettes; cigars; pipe tobacco; snuff; fine cut or other chewing tobacco;
1 cheroots; stogies; perique; granulated, plug cut, crimp cut, ready-rubbed, and
other smoking tobacco; snuff flowers; cavendish; shorts; plug and twist
tobaccos; dipping tobaccos; refuse scraps, clippings, cuttings, and sweepings of
' tobacco; and other kinds and forms of tobacco leaf prepared in such a manner as
to be suitable for chewing, sniffing, or smoking.
' Subd. 2. Tobacco Related Devices. "Tobacco devices" shall mean any tobacco
product as well as a pipe, rolling papers, or other device intentionally designed
' or intended to be used in a manner which enables the chewing, sniffing, or
smoking of tobacco or tobacco products.
' Subd. 3 Self-Service Merchandising. Open displays of tobacco, tobacco
products, or tobacco related devices in any manner where any person shall have
access to the tobacco, tobacco products, or tobacco related devices, without the
' assistance or intervention of the licensee or the licensee's employee. The
assistance or intervention shall entail the actual physical exchange of tobacco,
tobacco product, or tobacco related device between the customer and the
' licensee or employee. Self-service merchandising shall not include vending
machines.
Page 1
. Subd. 4. Vending Machine. Any mechanical, electric, or electronic, or other
' type of device which dispenses tobacco, tobacco products, or tobacco related
devices upon the insertion of money, tokens, or other forms of payment directly
into the machine by the person seeking to purchase the tobacco, tobacco
' product, or tobacco related device.
Subd. 5. Individually, Packaged. The practice of selling any tobacco or tobacco
' product wrapped individually for sale. Individually wrapped tobacco and
tobacco products shall include, but not be limited to, single cigarette packs,
single bags or cans of loose tobacco in any form, and single cans or other
packaging of snuff or chewing tobacco. Cartons or other packaging containing
more than a single pack or other container as described in this subdivision shall
not be considered individually packaged.
Subd. 6 Loosies. Common term referring to a single or individually packaged
' cigarette.
Subd. 7 Minor. Any person who has not yet reached the age of 18 years.
' Subd. 8 Retail Establishment. Any place of business where tobacco, tobacco
products, or tobacco related devices are available for sale to the general public.
Retail establishments shall include, but not limited to, grocery stores,
convenience stores, and restaurants.
' Subd. 9. Moveable Place of Business. Any form of business operated out of a
truck, van, automobile, or other type or vehicle or transportable shelter and not
a fixed address store front or other permanent type of structure authorized for
sales transactions.
' Subd. 10. Sale. Any transfer of goods for money, trade, barter, or other
consideration.
' Subd. 11. Compliance Checks. The process the City uses to investigate and
insure that those authorized to sell tobacco, tobacco products, or tobacco related
devices are complying with the requirements of this Ordinance. Compliance
' checks shall involve minors who are authorized by this Ordinance, State and
Federal regulations and who attempt to purchase tobacco, tobacco products, or
tobacco related devices for educational, research, and training purposes, and for
' the enforcement of the aforementioned City, State and Federal regulations
pertaining to tobacco, tobacco products, and tobacco related devices.
1
Page 2
1
3v
I ' 510.03 License Required. No person may directly or indirectly or by means of any device
keep for retail sale, sell at retail, offer to sell, or otherwise dispose of any tobacco, tobacco
I ' products, or tobacco related devices, at any place in this City unless a license has first been
issued by the Council as provided in this Section.
Subd. 1. Application. An application for a license to sell tobacco, tobacco
I ' products, and tobacco related devices shall be made on a form provided by the
City. The application shall contain the full name of the applicant, the
applicant's residential and business addresses, and telephone numbers, the name
I ' of the business for which the license is sought, and any additional information
the City deems necessary. Upon receipt of a completed application, the
I Licensing Clerk shall forward the application to the Council for action at its next
regularly scheduled Council meeting. If the Licensing Clerk shall determine
that an application is incomplete, the application shall be returned to the
I ' applicant with notice of information necessary to make the application complete.
Subd. 2 Action. The Council may either approve or deny the license, or it may
I ' delay action for such reasonable period of time as necessary to complete any
investigation of the application or the applicant it deems necessary. If the
Council approves the application, the Licensing Clerk shall issue the license to
the applicant. If the Council denies the application, notice of the denial shall be
given to the applicant along with notice of the applicant's right to appeal the
Council's decision.
Subd. 3. Term. All licenses issued under this ordinance shall be valid for one
' calendar year from the date of March 15.
Subd. 4. Revocation or Suspension. Any license issued under this ordinance
' may be revoked or suspended as provided in Sections 510.13 and 510.14.
Subd. 5. Transfers. All licenses issued under this Section shall be valid only
' on the premises for which the license was issued and only for the person to
whom the license was issued. No transfer of any license to another location or
person shall be valid without the prior approval of the Council.
' Subd. 6. Moveable Place of Business. No license shall be issued to a moveable
place of business. Only fixed location businesses shall be eligible to be licensed
under this ordinance.
Subd. 7. Display. All licenses shall be posted and displayed in plain view of
the general public on the licensed premises.
Page 3
it
31
. Subd. 8. Renewals. The renewal of a license issued under this section shall be
( ' handled in the same manner as the original application. The request for a
renewal shall be made at least 30 days, but no more than 60 days before the
expiration of the current license. The license holder is not entitled to an
( ' automatic renewal of the license.
510.05 Fee. If an application is granted by the Council, a license will be issued by the
( ' Licensing Clerk upon payment in full, of the fee required under Section 615.06.
510.06 Basis for Denial of License. The following shall be grounds for denying the issuance
( ' or renewal of a license under this ordinance; if a license is mistakenly issued or renewed to a
person, it shall be revoked upon the discovery that the person was ineligible for the license
I ' under this Section:
(a) The applicant is under the age of 18 years.
I ' (b) The applicant has been convicted within the past 5 years of any violation of a
Federal, State, or local law, ordinance provision, or other regulation relating to
I , tobacco, tobacco products, or tobacco related devices.
(c) The applicant has had a license to sell tobacco, tobacco products, or tobacco
lie related devices revoked within the preceding 12 months of the date of
application.
t (d) The applicant fails to provide any information required on the application, or
provides false or misleading information.
I , (e) The applicant is prohibited by Federal, State, or other local law, ordinance, or
other regulation, from holding such a license.
' 510.07 Prohibited Sales. It shall be a violation of this Section for any person to sell or offer
to sell any tobacco, tobacco product, or tobacco related device:
(a) To any minor.
' (b) By a vending machine, in violation of Section 510.08.
(c) By self-service methods in violation of Section 510.09.
I ' (d) As "loosies", as defined in Section 510.02, Subd. 6.
' (e) If the tobacco or tobacco products contain opium, morphine, jimson weed, bella
donna, strychnos, cocaine, marijuana, or other deleterious, hallucinogenic,
Page 4
II
II
toxic, or controlled substances except nicotine and other substances found 32
1 naturally in tobacco or added as part of an otherwise lawful manufacturing
process.
1 (f) To any other person, in any other manner or form prohibited by Federal or State
law or regulation, or by local ordinance.
I1 510.08 Vending Machines. It shall be unlawful for any person licensed under this Code to
allow the sale of tobacco, tobacco products, or tobacco related devices by the means of a
1 vending machine unless minors are at all times prohibited from entering the licensed
establishment.
1 510.09 Self-Service Sales. It shall be unlawful for a licensee under this Code to allow the sale
of single packages of cigarettes or smokeless tobacco if the customer may have access to such
(I items without having to request the item from the licensee of the licensee's employees and if
there is not a physical exchange of the single packages of cigarettes or smokeless tobacco
between the licensee or the licensee's clerk and the customer. All single packs of cigarettes or
I 1 smokeless tobacco shall either be stored behind a counter, in a case or other storage unit not
left open and accessible to the general public, or other are not freely accessible to customers.
Any retailer selling single packs of cigarettes or smokeless tobacco at the time of adoption of
( ie this Section, shall have 60 days to comply with this Section.
At such time as the FDA regulations regarding self-service of tobacco products, those
( I provisions shall be adopted by reference and supercede the current self-service language of this
Section.
( I 510.10 Responsibility_. All licensees under this Section 510 shall be responsible for the
actions of their employees in regard to the sale of tobacco, tobacco products, or tobacco related
1 devices on the licensed premises, and the sale of such an item by an employee shall be
considered a sale by the license holder. Nothing is this Section shall be construed as
prohibiting the City from also subjecting the clerk to whatever penalties are appropriate under
1 this Section 510, State or Federal law, or other applicable law or regulation.
510.11 Compliance Checks and Inspections. All licensed premises shall be open to inspection
1 by the Police Department or other authorized city official during regular business hours. At
least once per year, the City shall conduct compliance checks by engaging, with the written
consent of their parents or guardians, minors over the age of fifteen (15) years but less than
1 eighteen (18) years, to enter the licensed premises to attempt to purchase tobacco, tobacco
products, or tobacco related devices. Minors used for the purpose of compliance checks shall
be supervised by City designated law enforcement officers or other designated City personnel.
1 Minors used for compliance checks shall not be guilty of unlawful possession of tobacco,
tobacco products, or tobacco related devices when such items are obtained as a part of the
Page 5
1
!1
33
compliance check. No minor used in compliance checks shall attempt to use a false
!' identification misrepresenting the minor's age, and all minors lawfully engaged in a
compliance check shall answer all questions about the minor's age asked by the licensee or the
licensee's employee and shall produce any identification, if any exists, for which the minor is
asked. Nothing in this section shall prohibit compliance checks authorized by State or Federal
laws for educational, research, or training purposes, or required for the enforcement of a
particular State or Federal law.
510.12 Subd. 1. Other Illegal Acts by Minors. Unless otherwise provided, it shall be
unlawful for any minor:
I' a to have in his or her possession an tobacco tobacco r
( ) p y product, or tobacco
related device, except as permitted in Section 510.11.
(b) to smoke, chew, sniff, or otherwise use any tobacco, tobacco product, or
tobacco related device.
I
(c) to purchase or attempt to purchase or otherwise obtain any tobacco, tobacco
I, product, or tobacco related device.
(d) to attempt to disguise his or her true age by the use of a false form of
( � identification, whether the identification is that of another person or one on
which the age of the person has been modified or tampered with to represent an
age older than the actual age of the person.
Subd. 2 Illegal Acts by Others. It shall be unlawful to any person:
II , (a) to purchase or otherwise obtain any tobacco, tobacco product, or tobacco
related device on behalf of a minor.
(b) to coerce or attempt to coerce a minor to illegally purchase or otherwise
obtain or use any tobacco, tobacco product, or tobacco related device.
' 510.13 Violations.
Subd. 1. Notice. Upon discovery of suspected violation, the alleged violator
' may be issued, either personally or by mail, a citation that sets forth the alleged
violation and which shall inform the alleged violator of his or her right to be
heard on the accusation.
' Subd. 2. Hearings. If a person who has been issued a citation, requests a
hearing, it shall be scheduled and the time, date and place shall be published and
' provided to the accused violator.
Page 6
1 34-
Subd.
4Subd. 3. Hearing Officer. The Police Chief shall serve as the hearing officer.
op
Subd. 4. Decision. If the hearing officer determines that a violation did occur,
that decision, as well as the hearing officer's reasons for finding a violation and
the penalty to be imposed under Section 510.14, shall be recorded in writing, a
copy of which shall be provided to the accused violator. If the hearing officer
finds that no violation occurred or finds ground for not imposing any penalty,
such findings shall be recorded and a copy provided to the acquitted accused
violator.
' Subd. 5. Appeals. Appeals of any decision made by the hearing officer shall be
filed in the district court having jurisdiction over the City.
Subd. 6. Gross Misdemeanor Prosecution. Nothing in this Section shall
prohibit the City from seeking prosecution as a gross misdemeanor for any
alleged violation of Section 510 . If the City elects to seek gross misdemeanor
prosecution, no administrative penalty shall be imposed.
' Subd. 7. Continued Violation. Each violation and each day in which a
violation occurs or continues, shall constitute a separate offense.
510.14 Penalties.
Subd. 1. Licensees. Any licensee or employee found to have violated this
Ordinance, shall be charged a gross misdemeanor.
Subd. 2. Other Individuals. Other individuals and who are not minors
' regulated by Subd. 3 of this Section, found to be in violation of this Ordinance
shall be charged an administrative fine of$50.
Subd. 3. Minors. Minors found in unlawful possession of, or who unlawfully
purchase or attempt to purchase tobacco, tobacco products, or tobacco related
' devices, shall be remanded to the custody of their parents and required to attend
and complete tobacco related diversion programs.
Subd. 4. Misdemeanor. Nothing in this Section shall prohibit the City from
seeking prosecution as a misdemeanor for any violation of this Ordinance.
' 510.14 Exceptions and Defenses. Nothing in this Ordinance shall prevent the providing
of tobacco, tobacco products, and tobacco related devices to a minor as part of a lawfully
recognized religious, spiritual or cultural ceremony. It shall be an affirmative defense to the
' violation of this Ordinance for a person to have reasonably relied on proof of age as described
by State law.
Page 7
1
1
1 � S
1• 510.15 Severability and Savings Clause. If any Section or portion of this Ordinance
shall be found unconstitutional or otherwise invalid or unenforceable by a court of competent
jurisdiction, that finding shall not serve as an invalidation or affect the validity and
1 enforceability of any other section or provision of this Ordinance.
Section 2. Effective Date. This Ordinance shall take effect the day following publication in
1 the City's official newspaper.
First Reading:
1 Second Reading:
Adopted:
1
i
1 Mayor
ATTEST:
City Clerk
1
1 Published in the St. Anthony Bulletin:
1
1
1
1
Page 8
1
1
i
1
1
1
i
VIII. REVIEW HENNEPIN COUNTY'S
ASSESSMENT AGREEMENT.
1
40
1
1
i
i
1
1
1
JAN-22-1998 13:04 HENNEPIN CTY ASSESSOR 612 348 8751 P.02/Al
N.
3�
Hennepinmom Countv
An Egta10pp&,m dty Employer
1 June 6, 1997
The Honorable Clarence Ranallo
Mayor of the City of St. Anthony
3301 Silver Lake Road
' St. Anthony, MN 55418
Dear Mayor Ranallo:
Re: Contract Assessment Estimate for the 1998 Assessment
To assist you in your budgeting process for 1998, we are providing an estimate for
our contractual assessment charge.
This estimate of_$30,000.00 is based on current unit pricing rates, established
by the Hennepin County Board, applied to 25% of your total residential, commercial,
industrial, apartment and vacant land parcels which we annually appraise. This same
' unit rate is also applied to the current number of new construction units which we
appraise annually. In addition, a charge is included for administration of statutory
programs such as This Old House, limited market value, green acres and transit zone.
1 If you need more detail or have any questions, please feel free to call or write.
' Very truly yours,
C4�a - 01
Thomas J. May
' Hennepin County Assessor
TJM.jb
Enc.
cc: Michael Mornson, Manager
Hennepin County General Services
County Assessor Division FeMcw P4-
A-2103 Hennepin County Government Center
Minneapolis,Minnesota 554$70213
' JAN-22-1998 13:04 HENNEPIN CTY ASSESSOR 612 348 8'751 P -3 -7
1998 ASSESSMENT QUOTE ST. ANTHONY MAY 5, 1997
PROPERTY TYPE PARCELS PRICE TOTAL
APARTMENT 4 X $138.00 = $552.00
' COMMERCIAL-UTILI 68 X $138.00 = $9,384.00
INDUSTRIAL 23 X $138.00 = $3,174.00
1 RESIDENTIAL
UNDER-105,000 722 X $37.00 = $26,714.00
' 105,000-210,000 1069 X $55.00 $58,795.00
210,000-315,000 10 X $102.00 = $1,020.00
315,000-420,000 1 X $134.00 = $134.00
420,000-OVER 0 X $168.00 = $0.00
CONDOMINIUM
UNIT 149 X $37.00 = $5,513.00
' GARAGE 140 X $0.00 = $0.00
PERMA LEASE 0 X $37.00 = $0.00
tFARM 0 X $57.00 = $0.00
LAND 108 X $14.50 - $1,566.00
yCR,K 8 X $0.00 = $0.00
' PARCELS 2302 $106,852.00 / 4 = $26,713.00
ADMINISTRATION 2% $534.26
1
NEW CONSTRUCTION
APARTMENT 0 X $138.00 = $0.00
COMMERCIAL 0 X $138.00 = $0.00
INDUSTRIAL 0 X $138.00 = $0.00
RESIDENTIAL 71 X $37.00 = $2,627.00
' FARM 0 X $57.00 = $0.00 $2,627.00
PARCELS 71
' COURT PETITIONS ox $600.00 = $0.00 $0
PAY 1997
$29,874.26
1
TOTAL P.03
3S
1
Hennepin County
4=' An Equal Opportunity Employer
December 29, 1997
Mike Mornson, City Manager
City of St. Anthony
3301 Silver Lake Rd.
St. Anthony. MN 55418
Dear Mike:
' Re: Assessment Agreement A07104
' This Assessment Agreement between the County of Hennepin and the City of St. Anthony
expires July 31, 1998. Section 11 of this agreement provides that this agreement may be
extended for a term of four(4) years by either party giving the other written notice of its intent to
so extend no less than 150 days prior to the termination of this agreement.
We would appreciate a written notice of your intent at your earliest convenience so we may start
planning for the 1999 assessment.
' We truly appreciate our professional association with the City of St. Anthony and look forward
to performing assessment services for the City. If you have any questions or concerns, feel free
to call me at 348-3046.
' Very truly yours,
' Thomas J. May
Hennepin County Assessor
TJM:jn
cc: Carrie Luther
Larry Miller
Hennepin County General Services
County Assessor Division Recycled Paper
A-2103 Hennepin County Government Center
Minneapolis,Minnesota 55487-0213
1
3 �1
: rF
Hennepin County
• = r.
An Equal Opportunity Employer
_rte.�-fi z• � -a�
tJanuary 7, 1998
Mike Mornson, City Manager
1 City of St. Anthony
3301 Silver Lake Rd.
St. Anthony, MN 55418
Dear Mike:
' Enclosed is a copy of Assessment Contract A07104 between the City of St. Anthony and
Hennepin County which was executed in 1994 and covered the 1995 through 1998
' assessments. Section 11 of this agreement provides that this agreement may be extended for
a term of four(4) years by either party giving the other written notice of its intent to so
extend no less than 150 days prior to the termination date of July 31, 1998. Section 12 of this
agreement establishes the annual cost of the assessment service to the City and the basis on
which the cost may vary from year to year.
' Per our discussion, I have provided a historical look at the annual projected costs and the
actual billed amounts for the years 1994 to 1997. The 1998 cost is still an estimate at this
time. I have also isolated both the assessment and new construction portions of each years
bill.
If you or your council has any questions concerning the assessment contract, feel free to
contact me at 348-3527.
1 Very truly yours,
C-w /;�
' Thomas J. May
Hennepin County Assessor
' TJM.jn
enc.
cc: Larry Miller
Carrie Luther
Hennepin County General Services
County Assessor Division Recycled Paper
A-2103 Hennepin County Government Center
Minneapolis, Minnesota 55487-0213
' D
1
City of St. Anthony
Projected Cost Actual Bill
1994 24,600* 25,579.36
1995 26,000 26,659.83
1996 27,500 28,510.16
1997 29,500 29,189.22
' 1998 30,000
*Amount shown in contract#A07104
Assessment New Construction Total
1994 23,681.61 1,897.75 25,579.36
1995 24,531.78 2,128.05 26,659.83
1996 25,865.16 2,645.00 28,510.16
1997 26,633.22 2,556.00 29,189.22
' 1998 (Est.) 27,247.26 2,627.00 (Est.) 29,874.26(Est.)
Contract No. A07104
AGREEMENT
THIS AGREEMENT, Made and entered into by and between the
COUNTY OF HENNEPIN, a political subdivision of the State of
Minnesota, hereinafter referred to as the "COUNTY", and the CITY
' OF ST. ANTHONY, a political subdivision of the State of
Minnesota, hereinafter referred to as "CITY";
WHEREAS, ,said CITY lies partially within the COUNTY OF
HENNEPIN and constitutes a separate assessment district; and
' WHEREAS, under such circumstances, the provisions of
Minnesota Statutes, Section 273 . 072 and Minnesota Statutes,
Section 471.59 permit the County Assessor to provide for the
assessment of property; and
WHEREAS, said CITY desires the COUNTY to perform certain
' assessments on behalf of said CITY; and
WHEREAS, the COUNTY is willing to cooperate with said
CITY by completing the assessment in a proper manner;
NOW, THEREFORE, in consideration of the mutual covenants
contained herein, it is agreed as follows:
1. The COUNTY shall perform the 1995, 1996, 1997 and
1998 property assessment for the CITY of ST. ANTHONY in
accordance with property assessment procedures and practices
' established and observed by the COUNTY, the validity and
reasonableness of which are hereby acknowledged and approved by
' the CITY. Any such practices and procedures may be changed from
time to time, by the COUNTY in its sole judgment, when good and
1
f 4z
efficient assessment procedures so require. The property
• assessment by the COUNTY shall be composed of those assessment
services which are set forth in Exhibit A, attached hereto and
made a part hereof by this reference, provided that the time
frames set forth therein shall be considered to be approximate
only.
2 . All information, records, data, reports, etc.
necessary to allow the COUNTY to carry out its herein
responsibilities shall be furnished to the COUNTY without charge
by the CITY, and the CITY agrees to cooperate with the COUNTY in
carrying out the work under this Agreement.
3 . The CITY agrees to furnish office space needed by
the COUNTY, without charge, at appropriate places in the CITY's
offices . The keys thereto shall be provided to the COUNTY. The
CITY assures that such areas shall not be unattended during or
after work of any kind therein by or on behalf of the CITY, or if
unattended, the CITY shall make certain that such areas are
' locked and secured. Such office space shall be sufficient in
size to accommodate reasonably two (2) appraisers and any
furniture placed therein. The office space shall be available
' for the COUNTY's use at any and all times during the CITY's
business hours, and during all such hours the County shall be
provided with levels of heat, air conditioning and ventilation as
are appropriate for the seasons .
4 . The CITY also agrees to provide appropriate desk
' and office furniture as necessary, clerical and secretarial
support necessary and reasonable for the carrying out of the work
' (2)
43
' herein, necessary office supplies and equipment, copying machines
• and supplies, and telephone service to the COUNTY, all without
charge to the COUNTY.
' 5 . It shall be the responsibility of the CITY to have
available at the CITY's offices each CITY working day a person
who has such knowledge and skill to be able to answer routine
questions pertaining to homesteads and property assessment
matters and to receive, evaluate and organize homestead
applications . It shall also be the responsibility of the CITY to
promptly refer to the COUNTY any homestead application which
needs investigation.
6 . In accordance with Hennepin County Affirmative
Action Policy and the County Commissioners ' policies against
discrimination, no person shall be excluded from full employment
rights or participation in or the benefits of any program,
' service or activity on the grounds of race, color, creed,
religion, age, sex, disability, marital status,
' affectional/sexual preference, public assistance status, ex-
offender status or national origin; and no person who is
protected by applicable Federal or State laws, rules and
regulations against discrimination shall be otherwise subjected
to discrimination.
' 7 .A. It is agreed that nothing herein contained is
' intended or should be construed in any manner as creating or
establishing the relationship of joint venturers or co-partners
' between the parties hereto or as constituting the CITY as the
agent, representative or employee of the COUNTY for any purpose
(3)
4or44-
or
in any manner whatsoever. Any and all CITY personnel or other
persons, while engaged in the performance of any activity or
obligation under this Agreement, shall have no contractual
irelationship with the COUNTY and shall not be considered
employees of the COUNTY and any and all claims that may or might
arise under the Workers ' Compensation Act of the State of
' Minnesota on behalf of said personnel or other persons while so
engaged, and any and all claims whatsoever on behalf of any such
person or personnel arising out of employment or alleged
employment including, without limitation, claims of
discrimination against the CITY, its officers, agents,
contractors, or employees shall in no way be the responsibility
of the COUNTY, and CITY shall defend, indemnify and hold the
COUNTY, its elected officials, officers, agents, employees and
duly authorized volunteers harmless from any and all such claims
' asserted against any, some or all of the foregoing regardless of
any determination of any pertinent tribunal, agency, board,
' commission or court. Such personnel or other persons shall not
require nor be entitled to any compensation, rights or benefits
of any kind whatsoever from the COUNTY, including, without
limitation, tenure rights, medical and hospital care, sick and
vacation leave, workers' compensation, unemployment compensation,
' disability, severance pay and P.E.R.A.
' The COUNTY agrees to promptly notify the CITY in writing
whenever the COUNTY receives written notification of a claim or
' of a threat or initiation of an action arising from or relating
to the subject matter of this paragraph 7 .A.
' (4)
4 �
' 7 .B. Any and all personnel of the COUNTY or other
County-authorized persons, while engaged in the performance of
1
any work or services required of the COUNTY under this Agreement,
' shall have no contractual relationship with the CITY and shall
not be considered employees of the CITY and any and all claims
' whatsoever on behalf of any such person or personnel arising out
of employment or alleged employment including, without
limitation, claims of discrimination against the CITY, its
officers, agents, contractors or employees shall in no way be the
responsibility of the CITY, and the COUNTY does hereby hold the
' CITY harmless from any and all such claims . Such personnel or
other persons shall not require nor be entitled to any
' compensation, rights or benefits of any kind whatsoever from the
CITY, including, without limitation, tenure rights, medical and
hospital care, sick and vacation leave, severance pay and P
ERA.
tThe CITY agrees to promptly notify the COUNTY in writing
whenever the CITY receives written notification of a claim or a
' threat or initiation of an action arising from or relating to the
' subject matter of this paragraph 7 .B.
7 .C. The defend, indemnification, and/or harmless
' provisions of foregoing paragraphs 7 .A. and 7 .B. , as any such
provision pertains to the herein respective parties, shall not be
effective under circumstances wherein substantial reasons exist
' to reasonably conclude in good faith that the provisions of
Minnesota Statutes § 176 .061 ( 1992) are applicable.
' 8 .A. Consistent with the specific limits, exclusions
and conditions expressed in Minnesota Statutes, Chapter 466
' (5)
4 C�
( 1992, as may be amended) , CITY agrees that it will defend and
• hold the COUNTY, its elected officials, officers, agents,
employees and duly authorized volunteers harmless from any and
' all liability (statutory or otherwise) claims, suits, damages,
judgments, interest, costs or expenses (including reasonable
' attorney's fees, witness fees and disbursements incurred in the
' defense thereof) resulting from or caused by any act or omission
of the CITY, its officers, agents, contractors, employees or duly
authorized volunteers in the performance of the responsibilities
provided by this Agreement. The COUNTY agrees to promptly notify
' the CITY whenever the COUNTY receives written notification of a
claim or threat or initiation of an action arising from or
' relating to the subject matter of this paragraph 8 .A.
8 .B. Nothing in the contract documents shall be
construed as or operate as waivers of the COUNTY's statutory or
common law immunities or limitations of liability. However,
consistent with the foregoing, the COUNTY's liability obligations
shall be as follows: consistent with the specific limits,
exclusions and conditions expressed in Minnesota Statutes Chapter
466 ( 1992, as may be amended) , the COUNTY agrees to hold the
' CITY, its officers and employees, harmless from any and all
claims and liability with respect to bodily injury or property
' damage to the extent the same results directly or indirectly from
' any negligent act or omission of the COUNTY, its agents and
employees . The CITY agrees to promptly notify the COUNTY in
writing whenever the CITY receives written notification of a
claim or a threat or initiation of an action arising from or
relating to the subject matter of this paragraph B .B.
' (6)
4 �
9 . Except as otherwise provided in paragraphs 7 .B. ,
• 7 .C. and 8.B. hereof, the COUNTY's liability hereunder shall be
as follows:
' The COUNTY shall endeavor to perform all services called
for herein in an efficient manner. The sole and exclusive
remedies for any breach of this Agreement by the COUNTY and for
COUNTY's liability of any kind whatsoever, including but not
limited to liability for negligence with respect to the services
hereunder, shall be limited to correcting diligently any
deficiency in said services as is reasonably possible under the
' pertinent circumstances . In no event shall the COUNTY be liable
for actual, direct, special, incidental, or consequential damages
tor for any business or financial loss whatsoever.
10 . Neither party hereto shall be deemed to be in
default of any provision of this Agreement, or for delay or
' failure in performance, resulting from causes beyond the
reasonable control of such party, which causes shall include, but
' are not limited to, acts of God, labor disputes, acts of civil or
' military authority, fire, civil disturbance, changes in laws,
ordinances or regulations which materially affect the provisions
' hereof, or any other causes beyond the parties ' reasonable
control.
11. This Agreement shall commence on August 1, 1994,
' and shall terminate on July 31, 1998 . This Agreement may be
extended for a term of four (4) years by either party giving the
' other written notice of its intent to so extend no less than 150
days prior to the termination of this Agreement. If the party
(7)
1 4g
' who receives said notice of intent to extend gives written notice
• to the other party of its desire not to extend within 110 days
prior to termination of this Agreement, this Agreement shall
1 terminate on July 31, 1998 .
Nothing herein shall preclude the parties, prior to
1 the end of this Agreement, from agreeing to extend this contract
1 for a term of four (4) years . Any extended term hereof shall be
on the same terms and conditions set forth herein. Either party
may terminate this Agreement for "just cause" as determined by
the Commissioner of Revenue after hearing for such a
' determination is held by the Commissioner of Revenue and which
has been attended by representatives of COUNTY and CITY or which
said representatives had a reasonable opportunity to attend,
provided that after such determination, any part desiring to
cancel this Agreement may do so by giving the other party no less
than 120 days ' written notice. If the CITY should cancel this
Agreement, as above provided, before the completion of the then
' current property assessment by the COUNTY, the CITY agrees to
' defend and hold harmless the COUNTY, its elected officials,
officers, agents, employees and duly authorized volunteers from
' any liability that might ensue as a result of the non-completion
of a property tax assessment.
' For the purpose of this Agreement, the term "just
' cause" shall mean the failure of any party hereto reasonably to
perform a material responsibility arising hereunder.
' 12 . In consideration of said assessment services, the
CITY agrees to pay the COUNTY the sum of Twenty-four Thousand Six
' (8)
1
4�
Hundred ($24,600 . 00) Dollars for each assessment, provided that
any payment due in September of any year (as below provided) may
be increased or decreased by that amount which exceeds or is less
' than the COUNTY's estimated cost of appraising new construction
and new parcels for relevant assessment. Regarding each
' assessment, in addition to being subject to adjustment in the
1 above manner, said assessment cost of $24 ,600 . 00 may also be
increased by the COUNTY if.
a. The COUNTY determines that any cost to
the COUNTY in carrying out any aspect of
this Agreement has increased, including
' but not limited to the following types of
costs : new construction and new parcel
appraisals, gasoline, postage, supplies,
labor (including fringe benefits) and
other types of costs, whether similar or
dissimilar; and/or
b. The COUNTY reasonably determines that
other costs should be included in the
costs of assessment work.
1 The COUNTY shall give written notice of any price change
by June 15 of any year and such increase shall apply to the
assessment for the calendar year next following the current
calendar year. Any such notification shall specifically set
forth the amount of any new construction and new parcel appraisal
' charges . Notwithstanding any provisions herein to the contrary,
if any such increase, exclusive of any charge for the estimated
' costs of new construction and new parcel appraisals, exceeds ten
' ( 10%) percent of the amount charged for the assessment for the
then current calendar year, exclusive of any charge for the
' estimated costs of new construction and new parcel appraisals,
the CITY may cancel this Agreement by giving to the COUNTY
(9)
50
written notice thereof, provided that said cancellation notice
• must be received by the COUNTY not later than July 24 of the then
current calendar year and said cancellation shall be effective no
tearlier than five (5) days after the receipt of said notice by
the COUNTY and not later than July 31 of said current calendar
' year. Supportive records of the cost increase will be open to
inspection by the CITY at such times as are mutually agreed upon
by the COUNTY and CITY.
Failure of the COUNTY to give the CITY a price-change
notice by June 15 shall not preclude the COUNTY from giving CITY
' such notice after said date but prior to September 1 of any year,
provided that if such price increase exceeds said ten ( 10%) - all
' as above set forth - the CITY may cancel this Agreement if the
COUNTY receives notice thereof not later than thirty-nine (39)
days from the date of receipt by the CITY of any said late price-
change notice, provided further that any such cancellation shall
be effective not earlier than five (5) days after COUNTY's
receipt of said cancellation notice and not later than forty-six
(46) days after the CITY's receipt of any said price-increase
notice.
' Payment by the CITY shall be due no later than twenty-
one (21) days after receipt by the CITY of billing from the
COUNTY for the herein assessment services, provided that said
' payment shall be due no earlier than September 7 of each year.
1
' ( 10)
1 si
1 13 . Any notice or demand, which may or must be given or
made by a party hereto, under the terms of this Agreement or any
1
statute or ordinance, shall be in writing and shall be sent
1 registered or certified mail to the other party addressed as
follows:
' TO CITY: City Manager, City of St. Anthony
3301 Silver Lake Road
' St. Anthony, MN 55418
TO COUNTY. Hennepin County Administrator
2300A Government Center
' Minneapolis, MN 55487
copies to: Director of Assessments
Hennepin County
2103A Government Center
Minneapolis, MN 55487
Assistant County Assessor
Hennepin County
2103A Government Center
Minneapolis, MN 55487
Any party may designate a different addressee or address
' at any time by giving written notice thereof as above provided.
Any notice, if mailed, properly addressed, postage prepaid,
registered or certified mail, shall be deemed dispatched on the
' registered date or that stamped on the certified mail receipt and
shall be deemed received within the second business day
' thereafter or when it is actually received, whichever is sooner.
Any notice delivered by hand shall be deemed received upon actual
delivery.
' 14 . It is expressly understood that the obligations of
the CITY under Paragraphs 7, 8, 11, and 12 hereof and the
' obligations of the CITY which, by their sense and context are
intended to survive the performance thereof by the CITY, shall so
' ( 11)
survive the completion of performance, termination or
• cancellation of this Agreement.
IN WITNESS WHEREOF, the parties have caused this
' Agreement to be executed by its duly authorized officers and
.
delivered on its behalf, this day of , 1994 .
' COUNTY OF HENNE SIN, S ATE OF MINNESOTA
' Upon proper execution, this
agreement will be legally
valid and binding. BY:
Chai man f the Cou ty Board
a. t�W2
sign y V6rney And:
Date: D Assoc . Co. Administrator
APPROVED AS TO EXECUTION: \
ATTEST:
-t-' ; ;lerk of the County Boa d
Assi hi
t Ca t AttorY `O
ney CITF ST. ANTHONY
Date:
By:-,�f�
' Its rl)uirr
And:
Its1j S-1)1U1'`Ir ��y Il�gl)Qa�1_
The above Agreement No. A07104 is he e y a o ed b the
Commissioner of Revenue this Align o , 1994 .
1
JFOQ'COMMISSION OF REVENUE
1 (12)
53
' Contract No. A07104
•
EXHIBIT A
1
' CITY OF ST. ANTHONY
1. Physically inspect and revalue 25% of the real property, as
required by law.
2 . Physically inspect and value all new construction, additions
and renovation.
' 3 . Conduct valuation reviews prior to Board of Review -
approximate dates: March through May 15.
4 . Attend Board of Review. Per Board request, make all
necessary review appraisals. Approximate dates: April 1 -
May 31 .
5. Keep updated field card file - current values, homestead and
classification data.
6 . Print, mail and post valuation notices and homestead cards.
7 . Respond to taxpayers regarding assessment or appraisal
problems or inquiries periodically during contract term.
' 8 . Make divisions and combinations periodically during contract
term.
9 . Initiate, for the taxpayer, abatement applications
periodically during contract term, as requested.
' 10. Make appraisals for, testify or negotiate all District Court
or Tax Court filings during the contract term.
' 11. Post values from appraisal cards to assessment rolls .
12 . As needed, per sales analysis, adjust estimated market
values on those properties not physically inspected.
i
' ::CIVIL$:[C0NTRACT]AGREE.BZ7;10
( 13)
1
•
1
' • IX. DISCUSS HRA ACTIVITIES AND TIF.
1
s
MEMORANDUM
ii
' DATE: September 30, 1996
TO: Mayor and Councilmembers
Planning Commission Members
FROM: Michael Mornson, City Manager
' ITEM: AMENDMENT TO THE CITY OF ST. ANTHONY
REDEVELOPMENT PLAN
On October 8th, the City Council and Housing and Redevelopment Authority (HRA) will call
for a public hearing to amend the City's Redevelopment Plan. On November 12th, the hearing
will be held. Prior to the hearing, the Planning Commission will review the amendment to the
Plan and submit a written opinion which'will be the minutes of the September 17, 1996
meeting.
The City of St. Anthony will hold a hearing to amend its Tax Increment Financing (TIF) and
Redevelopment Districts. The City does not intend to establish a new district, nor to extend
the life of the existing districts. The purpose of the amendment is to allow the City to make
additional expenditure of tax increment funds in order to facilitate additional residential and
commercial development. The benefit to the City will be an increase in property value and
' jobs.
The following is a list of additional possible expenditures authorized by the St. Anthony City
' Council and HRA.
' Project Activity Funds That Could Be Authorized
Redevelop vacant property between $233,000
Industrial Custom Products and the
Amoco Station on 37th Avenue NE (new)
' Bridge work along Silver Lake Road $100,000
between 37th Avenue NE and Silver
Lane (new)
' Old Clark Stationro erty redevelop- $40,000
P P
ment on Stinson Boulevard (eidsting) (up $10,000 from previous plan)
' 55
1
. Amendment of City Redevelopment Plan
' Page 2
' ro'ect Activit Funds That Could Be Authorized
' Redevelop bowling alley property $40,000
on Kenzie Terrace' (existing) (down $20,000 from previous plan)
' Redevelop St. Anthony Shopping $60,000
Center area along New Brighton (up $25,000 from previous plan)
Boulevard and Kenzie Terrace (existing)
Redevelop vacant lots by Twin $75,000
City Federal (existing) (up $15,000 from previous plan)
Redevelop 10 residential lots $1.3 million
' by Kenzie plus add Kentucky (up $500,000 from previous plan)
Fried Chicken, pizza, video
properties and Firstar lot (existing)
Redevelop Apache Plaza area (existing) $820,000
' (up $520,000 from previous plan)
Community Center site work (existing) $100,000
' (issued bonds)
Street scape within the City (new) $250,000
' Delete $500,000 for Lowry
Grove expenditure because of
' change in ownership.
New expenditure total $1,533,000
In June, 1995, the City amended their Redevelopment Plan and as a result, the following
' activities have occurred.
o'ec Money Authorized
Evergreen Twin Homes, 12 $150,000
value between $160,000 to $180,000
$1.9 million
1
1
5 Lp
1
. Amendment of City Redevelopment Plan
1 Page 3
ro'ect Money Authorized
1 Arbors Townhomes, 16 $260,000
Valued at $180,000
1 $2.9 million
1 Industrial Custom Products $125,000
$1.2 million retained plus 65 jobs
Apache Plaza $300,000
$4.5 million, CUB Store plus 250 jobs plus $1.5 million in bond proceeds
1 Community Center $2.65 million
bonds issued
1 The City invested $835,000 in the 4 redevelopment projects from the 1995 amendment and
will increase or retain value of$10,500,000 and 315 jobs will be created.
Benefits of Using TIF in This Manner
1 1. Less cost to taxpayer by not having to set up new district.
2. Less cost to taxpayer by not being penalized LGA.
3. Less cost to taxpayer by not having to issue bonds.
1 4. Immediate gain in tax value to some properties not in the district.
Status of Existing TIF Districts
1 District
TIE Tyne Increment Terminates
1 *Chandler Housing $240,000 per year 2010
*Kenzie Terrace Housing $461,910 debt until 1999 2008
1 Evergreen Townhomes Housing $59,000 2001
Walbon Housing $35,000 debt until 2001 2011
Apache Plaza Commercial ---- 2018
1
*The Chandler and Kenzie Terrace districts are the districts the City is using for the
1 expenditures.
1 '
9
MEMORANDUM
1
' DATE: December 19, 1997
TO: Mike Morrison, City Manager
' FROM: Roger Larson, Finance Director
ITEM: CLASS RATE CHANGES/IMPACT ON TIF DISTRICT
Future Class Rate Chances
' v' me that the
Bob Thistle from Springsted advised Legislature is considering additional
' reductions in the class rates for commercial/industrial. It is Mr. Thistle's opinion that
if further reductions are adopted most of the Tax Increment Districts in the state could
be impacted significantly and experience financial difficulties.
The changes to the class rates for collectible 1998 taxes reduced the amount of Tax
Increment Finance revenue Cities will receive. I am in the process of working with
' Springsted to analyze the impact on St. Anthony.
Early indications are that the League of Minnesota Cities and others will lobby to freeze
1 the current class rate structure for TIF Districts already in place. Another class rate
change without considering the ramifications to the TIF Districts could produce
statewide financial problems for all TIF Districts.
If further r pp y
eduction were approved, concern would be that the amount of Tax
m
' Increment Revenue the City receives might not be enough to make existing bond
payments.
1 An early analysis of our Districts is as follows: (The concerns are in bold)
' Kenzie Terrace:
1) No concerns at this time.
2) The final bond payment of$195,700 is due 2/1/98.
3) Annual revenues will be $400,000 plus.
4) Serves as a backup for New City Hall Project (Chandler).
5) District expires 2008
• Walbon:
1) The tax increment revenue the District will receive
(Estimated at $41,400) will make the bond and interest
' payment of approximately $41,000..
2) Further reductions in the class rates could decrease the tax
increment revenue to less than the annual bond payment.
' 3) Debt ends 2/1/01.
4) District expires 2011.
Chandler:
1) The tax increment revenue will decrease significantly in 1998.
A. Estimated decrease ($90,000).
1 a. Class rate change
b. Elderly housing rate
2) The annual tax increment revenue will not be sufficient to make
tthe annual City Hall Bond Payment.
3) Kenzie Terrace serves as a backup and revenue from that District
will be more than adequate to cover the bond payment or further
class rate changes.
A. This will prevent the Kenzie District from being de-certified.
' 4) Revenue should increase when the new addition is fully taxed.
5) Debt ends 2/1/10.
6) District expires 2010.
' Evergreen:
1) This is a pay-as-you go District.
2) Any revenue that the District receives is paid towards the Soil
' Correction Note.
3) Note will be paid off very near the end of the District's life.
' 4) District expires 2001.
' Hellickson Dental:
1) This is a pay-as-you go District.
' 2) Any revenue that the District receives is paid towards the Note.
3) Note will be paid off very near the end of the District's life.
4) District expires 2018.
S
Apache:
1) 1998 will be the first year we receive increment for Apache.
' 2) The first year's TIF will be $120,000 and will be adequate
to make current interest payments due for the $1.7 bonds issued.
' 3) The TIF revenue will continue increase for the next two or
three years which is common in all Districts.
4) Annual revenue needed is approximately $204,000.
5) The impact of the 1998 reduction in TIF is difficult to determine
because this is the first year of tax increment revenue.
6) Further reductions in the class rates could cause financial
' deficiencies (Tax Increment could be less than bond payment).
7) Any increase in the tax base for Apache will have a positive
Impact on the revenue.
' 8) Debt is retired 2/1/13.
9) District ends 2018.
t
1
1
1
Re 12/16!97 ST.ANTHONY MU TIF DISTRICTS •
REVIEW OF FUND BALANCES
HELLICKSON HRA
KEN71F WALBON CHANDLER EVERGREEN APACHE JAL PROJECTS
1/1196 $1,330,260.00 $14,647.00 $769,257.00 $65,310.00 $283.00 $799,546.00
Tax Inc Revenue $484,526.00 $39,412.00 $255,281.00 $68,579.00 $30,872.00 $275,783.00 ••'"•
$600,000.00
Debt Sery Payments ($393.950.00) ($37.341.001 50.00 ($64.199.00) ($27.502.001
Expenditures ($78,392.00) ($37,500.00)
($100,000.00) "'
($120,000.00) ~»
($419,128.00) »"•
Fund Balance 12/31/96 $1.342444.00 $16.718.00 $947.910.00 $69.690.00 $3.653.00 $1.075.329.00
Committments for 1997 Funding:
1) ($95,000.00) 1) Annual Bond 1) ($112,500.00) 1) ($267,000.00) 1) Annaul Bond 1) ($130,000.00) 1) ($725,000)
Amie Payment Nedegaard Soil Correction Payment Pay as you go Purchase of
Gregory Ends 2/1/01 Townhomes Pay as you go Activity will Note Tires Plus
Note Begin In Ends 2/1/05
2) Purchase 2) ($100,000) Ends 2/1/01 1997/1998
Kenzie Terrace Payment to
Homes Chandler Nursing
3) Annual Bond 3) ($100,000)
Payment Silver Lake Road
Ends 211/98 Bridge Project
4) Serves as 4) Annual Bond
Backup for Payment
New City Hall New City Hall
(Chandler) Ends 2/1110
District Expires 2008 2Q11 2010 2001 2018 2018
Projected Funds when
District Expires: $4.846.000.00 $394.100.00 $500.000.00 $76.000.00 7 $308.900.00 $6.125.000.00
Purchase 2538 Kenzie Terrace
~ Payments to Nedegaard
••• Transfer to New City Hall/Building Fund
••~ Transfer for Apache LGA/HACA Loss
•~~ Transfer to Apache(Captilized Interest,Issuance Costs,Accrued Interest)
~"•Inlerest/Adminstralion Fees from Fund Balances
•
1
1
X. REVIEW PROPOSAL FROM RCM FOR ADDITIONAL
' • SERVICES RELATING TO THE 1998 STREET/WATER
MAIN IMPROVEMENTS.
1
1
1
�o
• January 8, 1998
' Mr. Mike Morrison
City of St. Anthony
' 3300 Silver Lake Road
St. Anthony, MN 55418
Re: 1998 Street and Watermain Improvements
Engineering Services Agreement for Additional Services
RCM File No. 10408.02
Dear Mr. Morrison:
' In accordance with an agreement between the City of St. Anthony and RCM, RCM
submits this request for compensation which exceeds the not-to-exceed amount
identified in a letter proposal to Mr. Larry Hamer, dated June 3, 1997 (copy
' III attached). Compensation identified herein is for providing the following design phase
rieke services which are in addition to those anticipated in our original proposal:
Carroll
Iter
ociates, inc. 1. Design and plan preparation for a drain the line in 34th Avenue between
ineers Harding Street and Roosevelt Street.
arc itects
land surveyors
' equal opportunity 2. Field survey of a portion of 34th Avenue to accommodate the proposed drain
employer tile line.
3. After receiving soil boring logs and reviewing the project with City staff, the
decision was made to eliminate proposed drain tile in 34th Avenue and
Roosevelt Street. Plans were revised accordingly.
4. Existing topographic conditions along Harding Street between 34th and 35th
Avenues indicated the need for a modified typical street section in this block.
Plans were revised to accommodate the modified section.
5. A portion of public right-of-way along Harding Street is being vacated in
conjunction with the project. RCM has provided the City Attorney with
information and documentation necessary to proceed with the vacation.
6. A number of residents within the project limits have trees or landscaping
which will interfere with construction of water services. RCM is in the process
' of notifying the affected property owners of potential impacts and of
01 red circle dr. developing viable solutions.
t office box 130
' netonka, mn
55343-0130
(612)935-6901
fax(612)935-8814
' www.rcm-assoc.com
(o
' Mr. Mike Morrison
• January 8, 1998
Page 2
' The estimated fee for the additional services outlined above is $6,300. RCM will not
bill the City for these services until the City Council has authorized us to do so.
Your prompt attention to this matter is appreciated. Please call us if you have
questions.
Sincerely,
REF-KE CARROLL MULLER ASSOCIATES, INC.
' Robert L. Moberg, P.E. AHalsoumbos, P.E.
Project Manager Vice President
RLM/ka
1
1
•
1 -
� 3
1
• June 3, 1997
Mr.Larry Hamer
' Public Works Director
City of St.Anthony
3301 Silver Lake Road
St.Anthony,MN 55418
' Re: Proposal for Professional Engineering Services
1998 Street and Watennain Improvements
St. Anthony,MN
RCM File No. 10408.00
1 Dear Mr.Hamer:
RCM is pleased to submit this proposal to provide design, bidding and construction phase
' engin=mg services relating to reconstruction of street and watermain improvements in 1998.
This proposal has been developed for the following street segments: (Please refer to RCM letter
dated May 15, 1997 for estimated construction costs.)
' Edward Street: 35th Avenue to 34th Avenue;
rieke Harding Street: 36th Avenue to 34th Avenue;and
' c ller Roosevelt Street: 35th Avenue to 34th Avenue.le
ociates, inc.
ensneers Based upon our understanding of the project scope for these three street segments,our proposed
arcraects
' land surveyors scope of services and associated fees are outlined below.
equal opportunely
employer Phase Associated Fees
' 1. Feasibility Report $3,500
' J y Tasks include field review of project,identifying proposed
improvements,evaluating alternatives,estimating cost of proposed
improvements,developing a preliminary assessment roll,defining a
schedule and presenting a report to City Council.
1 2, Design $39,000
' I Tasks include field survey and review,preparing construction plans
for street reconstruction,as well as watermain and storm sewer
replacement,preparing permit application(s),attending one
neighborhood meeting and one Council meeting,preparing final
assessment roll,preparing specifications and cost estimate.
3. Bidding $2,000
' Tasks include distribution of bidding documents,answering pre-bid
dopo1 red circle dr.' questions,attendance at bid opening,and making a recommendation t office box 130
minnetonka, mn to award contract.
55343-0130
(612)9;35-6901
' fax(612)935-8814
www.rcm-assoc.com
1 " /
1
• Mr.Larry Hamer
June 3, 1997
Page 2
ph= Associated Fees
4.Conshvction $49,000
Tasks include attendance at preconstruction meeting,review of shop
drawings,construction staking,providing up to 450 hours of
construction observation,preparation of newsletters,processing of
O payment applications,project closeout and preparation of record
drawings.
Fees for the feasibility report will be billed on a lump sum basis. Our services for all other
phases will be billed at hourly rates with not-to-exceed limits as shown. We will not exceed
these limits widxxt prior approval from the City Council.Reimbursable expenses will be billed
at cost,in addition to the fees outlined above.
If you have any questions regarding this proposal,please call us.
Sincerely,
• RIEKE CARROLL MULLER ASSOCIATES,INC.
Robert L.Moberg,P.E. AH Koutsoumbos,P.E.
Project Manager Vice President
RLM/ka
c: Mike Mornson
1
1
1
1
1
•
1 .
1
1
t
•
1
1
O
1
' • XI. REVIEW PROPOSALS FOR SUMP PUMP INSPECTIONS.
1
1
1
1
•
Project Fees
RCM proposes the following fees for the completion of the proposed
Sump Pump Inspection Program for the City of St. Anthony.
A. Information/Education (Lump Sum): $14,000
B. Inspections(2,300 inspections @ $28.00 each): $74,000
(Re-inspection of Repairs @ $32.00 each)
C. Recordkeeping(Lump Sum): $10,500
Total $98,500
i
Fees proposed for Item A include in-house costs for producing and
printing informational packets, door hangers, stickers, inspection
forms and certificates.
• Past experience indicates that approximately 10% of the properties
will need to be reinspected. Fees proposed for Item B are estimated
accordingly.
Fees proposed for Item C include costs incurred for preparing 10
copies of a final report.
We recommend the Mayor, and each Council Member's home be
inspected on the first day of inspections. We have used this idea to
reinforce the idea to all property owners that everyone will be treated
equally.
•
Rieke Carroll Muller Associates,Inc. St.Anthony,Minnesota-Page 9
B.A.Mirtelstea�
350 Westwood Lake Office Bret A.Wei.,.,,.
8441 Wayzata Boulevard Peter• Willenbring,P.E Minneapolis, MN 55426 Donald W.Sterna,P.E
612-541-4800 Ronald B.Bray,P.E
'
&Associates,Inc. FAX 541-1700
' January 26, 1998
Mr. Mike Morrison
City of St Anthony
3301 Silver Lake Road
St. Anthony, MN 55418-1699
Re: Sump Pump Survey
WSB Proposal No. 059.97
Dear Mr. Morrison:
In consideration of new information we recently received regarding your proposed sump pump
' inspection project,please be advised we are in a position to revise our December 1, 1997 submittal as
follows:
a. We originally assumed 3,000 connections in the city. This has been reduced to 2,300
connections to reflect your recent data.
' • b. We originally planned on three public information meetings. This has been increased
to four meetings/study areas to provide a more manageable number of people in each
group.
tC. We increased the public information areas to include assistance in preparation of
Newsletter Articles and assistance in preparing an Educational Video.
td. The schedule was extended from the Spring/Summer, 1998 to Spring, 1998 through
Spring of 1999 to allow increased public information efforts.
' We have also made some modifications in the text to reflect the MCES program announcements since
the previous submittal.
' Again,thank you for the opportunity to submit a proposal for this project and if you need any additional
information, please let us know.
' Sincerely,
WSB & Associates,Inc.
Peter R. Willenbring Charles R. J ski, P.E.
• Vice President Project Engineer
' Iv
'
InF.WPWIMPROPOSAL10599-10l?698.mm
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
1 (o7
7
' Statement of Understanding
• It is our understanding that the City of St.Anthony has identified clear water(infiltration and inflow)
' in the collection system as one of the factors in recent backups problems. The City has made efforts
to reduce clear water from"public"sources but the private property sources have not been addressed
thus far.
"Infiltration" and "inflow" are different classifications of clear water in general "engineering"
terminology,but for practical purposes and analysis they are generally combined into one term and
called infiltration/inflow or 1/1 for short. I/I has always been a concern in sanitary sewer collection
and treatment facilities. I/I is relatively clean, runoff or ground water, and it does not require the
extensive treatment that is necessary for wastewater. However, once I/I enters a sanitary sewer
system it becomes mixed with the wastewater and it must be processed at a treatment facility before
discharging it to a receiving stream. The 1/I uses capacity in the collection system and the treatment
' facility that could be used by additional service connections from homes or businesses, and results
in increase treatment charges to the City. Wastewater from the City of St. Anthony is treated at a
Metropolitan Council Environmental Services(MCES)facility,and the City is charged a fee for each
' gallon that is treated. The MCES has been encouraging communities to reduce I/I by offering a
grant/loan program. Information on the MCES program will be included in the "funding" section
of this letter.
' There are many potential sources of I/I ranging in size from minor pipe joint leaks, providing less
than one gallon per day to catch basins and roof drains, which can contribute hundreds of gallons
lieper minute. Flow from extremely large I/I sources quickly and regularly exceed the capacity of the
available sanitary sewer pipes and,as a result,these sources are generally removed shortly after they
are identified. Smaller sources spread throughout the system are more difficult to identify and
' remove. These sources include leaking manholes, damaged pipe, leaking joints, foundation drain
tiles, sump pumps and down spouts from roof gutters. Routine system operation and maintenance
' procedures provide the opportunity for the City Staff to identify and correct some I/I sources in the
City or"public"system,but the private property sources are generally overlooked unless specifically
targeted. Private property sources include foundation drainage tiles,sump pumps and down spouts
1 from roof gutters. These sources can contribute significant quantities of I/I very quickly , or over
a long period of time, depending on the type of construction, the soil conditions, and the
precipitation event. Foundation drains are normally difficult to identify and difficult to remove from
' the system. Sump pumps and down spouts are relatively easy to identify and disconnect. The pump
discharge line can be routed outside the basement and discharged on the ground away from the
foundation. The water from the sump is basically clean and can be discharged on the ground surface
' without difficulty in most cases. However, it is important to discharge the water several feet from
the foundation to reduce the potential for recirculating it back to the tile and sump pump system.
Occasionally problems with surface discharge occur in situations where the pump is required to
operate frequently over long periods of time, or during freezing conditions. In these cases special
consideration of the discharge method may be necessary.
' The City of St. Anthony has been working on identifying and removing I/I sources in the public
• sewer system and it is necessary to expand the program to the private property area to increase I/I
reduction. In most communities, sump pumps are the most common "private property" source and
' Page I F'IWPWIMPROPOSAL1039 97Ipropwal
1 the easiest to identify and remove from the sanitary sewer system. In many cases, removal can L
completed by the property owner for minimal cost using readily available materials and tools with
• minor instruction and guidance. We would recommend that the City of St. Anthony consider a
program that has been used successfully in several area communities to identify and remove sump
pump connections to reduce I/I in the sanitary sewer system.
' Approach
' The recommended program includes several steps as follows:
1. Adopting an ordinance requiring inspection and establishing a surcharge for non-compliance.
2. Preparing a public information program to inform residents of the new ordinance
requirements and the need to reduce the I/I including:
' a. Articles in the City Newsletter regarding sump pumps and I/I.
b. Small inserts for mailing with water bills or newsletter articles.
C. Preparation of an information video for release on the cable television system.
' d. A separate directed mailing inviting residents to a public information meeting.
g
' • e. Distribution of recommendations for re-routing sump pump discharge lines.
' 3. Inspection of each sanitary sewer connection in the City. This could be done in groups of
about 575 to control the overall operation of the program. The inspection would include:
a. Entering every building connected to the sanitary sewer and observing the plumbing
piping to determine the presence or lack of a sump pump.
' b. Completing a three-part inspection form which will establish, at the time of the
inspection, whether or not the connection is in compliance with the new ordinance.
Homeowners will sign and date the form and keep a copy for their records.
C. If the connection does not comply with the ordinance, the inspector willP rovide a
sketch of a recommended connection method and list of plumbers that do work in the
' city.
' d. If a connection fails, it will be reinspected in 30 days to verify that the corrections
have been made, or if corrections have not been made, to initiate the surcharge
provisions of the ordinance.
e. If the building has a sump basket but no pump,a sticker will be placed on the basket
• cover notifying future users of the inspection requirement prior to installation of the
' sump pump.
' Page 2 F.IWPWINIPROPOULI059.9"Ipropasal
C�
' 4. Prepare a data base which includes all of the inspection data for future reference and follow-
up inspections to maximize long term compliance.
WSB proposes to provide an engineer and inspection group to complete the recommended program
for the City. Chuck Janski would be designated as the project engineer. Chuck has over 15 years
' experience in I/I projects, and would assist in setting up the program, making presentations at the
four public information meetings,training and supervision of the inspection personnel assigned other
project.Chuck has conducted similar sump pump inspection programs in conjunction with the Cities
of Plymouth, Champlin,Waseca,and Zumbrota in the past few years. The inspection group would
be made up of WSB construction inspection personnel. An inspector would go door to door to enter
each building and determine a pass/fail condition of the building. An additional person in the
inspection group would be assigned to take telephone calls and set up appointments for residents that
could not be contacted through the initial attempts. This person would also enter the inspection data
' into the computer data base which would be delivered to the City upon completion of the inspection
work.
' Schedule
We understand that the City Council is currently reviewing an ordinance to provide for the private
' property inspections and surcharge fees for non-compliance. Assuming the ordinance will be in
effect during February, 1998, we would recommend initiation of the public information, and sump
pump inspection program under the following preliminary schedule:
Submittal of MCES Application February 10, 1998
MCES Loan Offer March 30, 1998
Meeting with the City Staff and development of program April 6, 1998
1 Assist City Staff with Preparation of Newsletter Articles April, 1998
June, 1998
' Assist City Staff with Preparation of Educational Video July -August, 1998
re: I/I Problem
' Prepare mailing packet- City wide and I` "target" area September, 1998
Distribute individual letters of invitation to first group of September, 1998
' 575 households for public information meeting
Public information meeting Area 1 October, 1998
Initiate inspections in Area 1 November, 1998
Prepare mailing for 2°d target area January, 1999
• Distribute individual letters of invitation to second group January, 1999
of 575 households for public information meeting
' Page 3 F.I{VM PROPOULI059 977lpmpr l
' Public information meeting Area 2 January, 1999
• Initiate inspections in Area 2 February, 1999
Prepare mailing for 3`d target area February, 1999
Distribute individual letters of invitation to third group of February, 1999
' 575 households for public information meeting
Public information meeting Area 3 March, 1999
' Initiate inspections in Area 3 March, 1999
Prepare mailing for 4`h Target area March, 1999
Distribute individual letters of invitation to fourth group of March, 1999
575 households for public information meeting
iPublic information meeting Area 4 April, 1999
Initiate inspections in Area 4 April, 1999
Inspections 99% complete June, 1999
' Inspections of remaining 1% (difficult access) Summer, 1999
Prepare computer data base November, 1998 - July, 1999
' • Submit completed data base to City July, 1999
t Fee
With the understanding that the City of St.Anthony provides a listing of resident names,addresses,
property identification numbers, and city address maps, WSB proposes to complete the identified
program tasks for the following fees,assuming 2,300 connections,230(10%)of which will fail the
first inspection and require a second inspection and 30 will refuse to cooperate with the inspection
' program and will require "extra" effort from both the City Staff and the site inspector.
' Task Description Proposed Cost
1. Project coordination and management:
' a. Meeting between WSB Staff and City Staff to define program,
establish needs, and mitigate project. $400
b. Coordinate with City Staff throughout project. $800
' 2. Design and preparation of Public Information documents
(not including printing, postage and labels):
' a. Assistance with Newsletter articles.
• b. Assistance with Educational video.
C. Insert for water bills.
d. Direct mail letters for Public Information Meetings.
' Page 4 F.IWPW/MPROPOSAL1059.971propo l
1
e. Sketch of proper sump pump connection.
1 f. Inspection forms.
• g. Warning sticker.
h. Door knob hangers. $2,500
3. Hold four(4) Public Information meetings at site determined
1 by the City Council. WSB project engineer and inspector to attend. $1,200
4. Conduct initial inspections and prepare data base.
1 a. First Inspection 2270 @ $30/each $68,100
b. Second Inspection 230 @ $45/each $10,350
1 5. Prepare two (2) interim reports and one (1) final report
and present to the City Council. $1,600
1 6. Follow-up inspections of"difficult" estimated at Hourly at standard
1% of connections. billing rates.
' Total $84,950
1 Available Funding
1 • In 1998 the MCES has again offered a grant/loan program to assist tributary communities in
reducing 1/I in their local collection systems. Eligible projects must be completed within 18 months
of the grant/loan award.
Grant funds u to$10 000 and loan funds u to 40 000 are avail
p p $ able for qualifying projects. Both
1 of the funds require dollar for dollar matching with local funds. The grant funds are available for
"studies" to define and identify potential I/I sources and reduction potential, and loan funds are
available for construction of projects to actually reduce the I/I in the City system. The proposed
1 "sump pump" identification and removal project, in St. Anthony, would qualify under the "loan"
program.
' The "loan" program is rather unique because there is an opportunity for communities to have their
annual loan repayment "forgiven." For a period of five years after the project is completed, the
community must annually "certify" the status of the system I/I to the MCES. If the work continues
' to be effective in maintaining the I/I reduction, the City's annual payment is forgiven and the loan
effectively becomes a "grant" for that year. Each year that the system is positively "certified",the
payment is forgiven.
Applications for the 1
pp 998 MCES program must be submitted by February 10, 1998.
1
•
1
' Page 5 F.IWPW/MPROPOSALI059.97Ipropo l
-7z
Conclusion
• The City of St.Anthony can benefit from a program to identify and remove sump pump connections
to the sanitary sewer system.
WSB personnel have extensive experience in assisting communities with sump pump identification
' and removal projects and could provide valuable assistance to the City of St. Anthony.
Funding assistance maybe available to the City from MCES through a special I/I Reduction Program
' early in 1998.
' Infiltration and Inflow have their greatest impact on the sanitary sewer system in the spring during
high groundwater and runoff conditions.
Initiation of a public information and education effort in the next few months may provide some
immediate improvement prior to the anticipated peak conditions during the spring of 1998, and it
should improve the performance of the actual house-to-house survey planned for the Fall of 1998
' and Spring, 1999.
References
• Mr. Chet Herrboldt
City of Champlin Utilities
612-421-8100
Ms. Julie Linehan
' City of Waseca
507-835-3840
' Mr. Rick Lohmann
Public Works Director
' City of Zumbrota
507-732-7313
1
•
1
1 Page 6 F.IWPW/NIPROPOSAL1059.97*oposa!
•
' • XII. DISCUSS RESPONSIBILITY TO SCHEDULE
ACTIVITIES FOR THE GYM AND MULTIPURPOSE ROOM.
1
1
•
' -73
1 TO: Mike Mornson nthon
• � St. � YCit Y Manager
FROM: Kathy Knapp, Community Services Director
' DATE: January 14, 1998
RE: Recap of meeting on Friday, January 9, 1998
1 Mike, the intent of this memo is to confirm our discussion last Friday when
we met relative to Community Services taking back the scheduling of the
gym and multi-purpose room. During that discussion, you eliminated most of
the concerns that we expressed and I think that Community Services can
indeed take back reserving once we clarify a couple of other issues. One of
the issues is hiring building supervisors for the weekend. I would like to
continue to explore that with you. Another is the effective date that this
' transition would occur, and finally I need to get additional information from
you on the procedure you are using for Sports Boosters to access keys. This
last one may not be necessary if a building supervisor is hired.
1. Community Services is unable to pay the costs associated with custodial
to clean up, set-up, or tear-down after non Community Services groups,
' • such as: Girl Scouts, Boy Scouts, individual resident and non-resident
users, Sports Boosters, etc. You indicated that the City is currently
responsible and would continue to be responsible for any non Community
' Services groups.
2. Community Services is unable to move the wall in the multi-purpose
' room, except when the Community Services evening custodian is on duty.
Again, you ensured me the current arrangement, where City staff set it up
and take it down would continue. The Community Services evening
custodian can continue to assist with this wall. I would like to see us
proceed as we have been since it seems to be working out for everyone
involved.
3. Community Services would apply the School Board approved "Facility
' Usage Handbook" policies and procedures when reserving the gym and
multi-purpose room. All monies collected from rental of the gymnasium or
multi-purpose room would be retained by Community Services. This
revenue would be used strictly to assist in offsetting the cost of a
Community Services staff member responsible for reserving facilities.
You had indicated this would be acceptable.
' • 4. Community Services would not issue keys to building users. Rather,
' users will have to reserve and use space during the hours the Community
Center is open. I am willing to look at the key procedure you have in
' 74
• place for Sports Boosters to determine how much additional staff time this
might take. I am not able to add staff to cover reserving these two rooms,
so I need to make certain that the key process does not take a lot of
additional time. As I recall from our meeting, Compton Cleaners will lock
' up after groups. I would recommend that groups be out by 10:30 p.m. so
that the space can be cleaned. If this does not work, based on your
contract with Compton, let me know what time we should have groups
' leave.
5. Based on my information, it appears there is an increase in need for
weekend use. I would recommend that the City hire a building supervisor
to accommodate residents during this time. Community Services hires
responsible high school students at Wilshire Park for this same purpose
and it has been very successful. The cost is approximately $6.50/hr. This
cost does not include FICA or any other related expenses. This expense
' could be either passed on to the users, which in some instances prohibits
use, or the City could include this cost in its operating budget. In the true
sense of a community center, the building should be accessible on the
weekends. Hours can be determined at a later point. With the increase in
requests and the importance of building security, it is essential that
consideration be given to hiring some part-time building supervisors.
' • This particular point merits further discussion and I would be happy to
meet with you.
What I would like to do is establish one more meeting with the same City and
Community Services staff as the last so that we can further discuss a couple
of these items. Give me a call and we can set a mutually convenient time for
' everyone.
1 cc Warren Rolek, Superintendent
Jay Hartman, Public Works Director
1
•
1 CITY OF ST. ANTHONY
' 2
03 CITY COUNCIL WORK SESSION MINUTES
4 January 6, 1998
' 5 7:00 P.M.
6
7
' 8 I. CALL TO ORDER.
9 Meeting called to order at 7:01 p.m.
10
' 11 II. OATH OF OFFICE FOR NEW COUNCILMEMBERS.
12 The City Clerk administered the Oath of Office to Dennis Cavanaugh and Brian
13 Thuesen.
' 14
15 III. ROLL CALL.
16 Councilmembers Present: Ranallo, Marks, Cavanaugh, Thuesen, Faust.
17 Also present: Michael Mornson, City Manager; Kim Moore-Sykes, Management
18 Assistant; and Connie Kroeplin, City Clerk.
19
1 20 IV. REVIEW PROPOSED SUMP PUMP ORDINANCE.
21 The City Manager presented a Staff Report regarding the sump pump inspection and
22 removal amendment to the City Ordinance. The City Manager also discussed the scope
' 23 of the proposed project, indicating that the City lacks the necessary staff to do the
24 inspections and re-inspections. He also reported the implementation process will
25include meeting with area plumbers, neighborhood meetings and written notices before
106 the inspections begin. The City Manager reported that he has asked WSB to submit a
27 proposal to assist the City with the program implementation, inspections and re-
' 28 inspections.
29
30 The City Manager was asked about the drain tile situation in St. Anthony and he
' 31 indicated that the City did not have information regarding drain tile, but the inspections
32 would reveal the extent of that situation.
33
34 The City Manager asked if residents should be given a year or until October 1, 1998 to
35 comply with the results of their inspections. Councilmember Cavanaugh indicated he
36 liked the October 1, 1998 date. Mayor Ranallo and Councilmember Faust indicated
' 37 that giving residents until October may not be enough time for some residents who have
38 the last scheduled inspections. Councilmember Marks also indicated that weather may
39 impede inspections, which may give even less time to do the inspections thus giving the
' 40 resident less time to comply. Councilmember Faust also indicated that the program
41 depends on the availability of the contractors. Councilmember Cavanaugh insisted that
42 the issue needs a sense of urgency. Council agreed to allow residents six months from
43 the date of the inspection to comply.
44
45 V. REVIEW PROPOSED ORDINANCE ON STORM SEWER RATE INCREASE.
' 46 The City Manager reported that the Storm Water Advisory Task Force proposed that
47the storm sewer utility fee be increased to $25.00 per quarter and WSB proposed
08 increasing the storm water utility fee to $13.00 per quarter. WSB indicated to the City
49 Manager that at $13.00 per quarter, the City's rate will be the highest in the Metro
50 area. The City Manager reported that the current rate is $3.00 per quarter.
51 Councilmember Cavanaugh indicated that he would propose increasing the rate to
1
1 $25.00 per quarter. Mayor Ranallo indicated that he has received several calls
2 opposing the rate increase. Councilmember Cavanaugh did agree that the proposed
3 increase is regressive, but the storm water situation should have been dealt with years
04 ago. Councilmember Cavanaugh asked about the possibility of bonding for additional
5 funds for the improvements to the storm water sewer system. The City Manager
6 indicated that bonding now may be premature, as he has not received any indication
7 from the State or FEMA about the funds that will be available to the City for this
' 8 project. He felt that without that information, he would be making assumptions that
9 may prove incorrect.
10
' 11 VI. UPDATE ON MISCELLANEOUS FLOOD TASK FORCE ACTIVITIES.
12 The City Manager reported that January 15' is set for the Legislative Meeting and that
13 Sue Kozarek, Chair of the Storm Water Advisory Task Force, Mayor Ranallo,
' 14 Councilmember Faust, Pete Willenbring, WSB, and the City Manager will attend. He
15 indicated that he will publish the meeting if the whole Council would like to attend.
16 The City Manager reported on the recommendations he received from WSB. They
17 include increasing the storm water utility fee to $13.00 per quarter; establishing a flood
18 proofing grant program for residents; purchase five homes; continue to secure grants
19 and other outside funding; storm drainage improvements; and revise storm water utility
20 rates as necessary. The City manager reported that if the City purchases the selected
21 homes, they would be purchased at the market value that existed as of July 1, 1997. He
22 indicated that if some of the owners of the selected homes decide not to sell, the City
' 23 will again be experiencing the situation that occurred in 1992, that once the storms had
24 passed, no one wanted to do anything anymore.
25
106 VII. SILVER LAKE BRIDGE UPDATE.
27 The City Manager reported that the estimated summary of the City's cost for the Silver
' 28 Lake Bridge project is $404,600. He indicated that the Council needs to decide if they
29 want to do a new sidewalk on the east side of the bridge and what sort of bridge
30 enhancement. He reported that the County will hold the neighborhood meetings and
' 31 that $413,000 is available for the project.
32
33 VIII. TRAFFIC STUDY TO DETERMINE THE SPEED LIMIT ON HIGHWAY 88.
34 The City received a letter from a resident requesting that a study be conducted to
35 determine the appropriate speed for highway 88. The resident feels that 55mph is too
36 fast. He reported that the County indicated that they can do the study, but want the
' 37 City to pass a resolution requesting the study.
38
39 IX. 1998 STREET AND UTILITY IMPROVEMENTS AND REVIEW SCHEDULE
40 FOR IMPROVEMENTS ON 33RD AVENUE N.E. The City Manager reported that
41 he will have resolutions for the 1998 street and utility improvements on the January 13`h
42 Council agenda and the hearings will be scheduled for the February 10' Council
' 43 meeting. Jim Higgins, 2712 St. Anthony Boulevard, asked when the sidewalks on St.
44 Anthony Boulevard were going to be replaced. The City Manager indicated that last
45 June the City had been discussing replacing them but it was put off because of the
' 46 damage that occurred as a result of the summer storms. He also reported that residents
47 can petition the City to replace the sidewalks sooner; people with property along the
108 sidewalk to be replaced will be assessed for the cost. The City Manager responded to
' 49 Mr. Higgins that the sidewalk replacement can be coordinated with the street
50 reconstruction project.
51
1
1
' 2 X. CABLE CASTING COUNCIL MEETINGS.
3 Mayor Ranallo explained the franchise fees received from Meredith Cable Company
04 and the projects and equipment that that money must be used for. He also reported that
' 5 the City has the equipment and technology in place in the new building that Council
6 meetings can begin to be televised. He proposed that the February meetings be taped
7 and reviewed before going live in March; later Planning Commission meetings could be
8 broadcast live.
9
10 XI. GOAL SETTING RETREAT. The City Manager reported that he had sent
' 11 Invitations to Submit a Proposal to possible meeting facilitators and responses are due
12 to City Hall by January 9th. He indicated that Barbara Arney was the only on to have
13 responded to date. The Council indicated that February 27`'' was a good date for them.
' 14 The City Manager indicated that he will verify that date with the facilitator and facility
15 once the facilitator has been selected.
16
1 17 XII. SCHEDULE DATES FOR JOINT MEETINGS WITH SCHOOL BOARD AND
18 PLANNING COMMISSION. The City Manager reported that the February 3`d date
19 at 5:45 p.m. works for the School Board. He indicated that the work session will be
20 after that meeting on the same date. He also reported that the March 4"' date again at
21 5:45 p.m. works for the Planning Commission, with the work session after.
' 22
23 XIII. RENEWAL OF THE SPORTS BOOSTERS PULL-TAB PREMISES PERMIT.
24 The City Manager reported that the Sports Boosters have submitted a request for the
' �5 renewal of their premises permit for their pull tab operations. He discussed with the
6 Council the legal requirements for the granting of the permit. The Mayor indicated that
27 the City can ask for an audit, but they are not required to provide it.
28
29 XIV. PROPOSED HOUSEKEEPING RESOLUTIONS. The City Manger reported that
30 various housekeeping resolutions for 1998 will be on the January 13'' Council Meeting
' 31 agenda.
32
33 XV. OTHER BUSINESS. Councilmember Marks reported on Sister Cities and the Parks
' 34 Advisory Task Force. He reported that the St. Anthony Sister Cities group is being set
35 up as a non-profit organization. He also reported that the Salo City Band is planning a
36 trip to St. Anthony in April. He indicated that the Sister Cities group is arranging for
' 37 places for them to stay, suggesting that home-stays are more desirable. He also
38 reported that Tolle sent a communication stating that there are three other groups who
39 would like to visit St. Anthony. Councilmember Marks also reported that a teacher
' 40 exchange is being planned for this fall between a Salo school and St. Anthony.
41
42 Councilmember Cavanaugh indicated that he had several items he wanted to discuss.
43 He would like to see changes in the Council Chambers that would give an impression of
44 openness about the room. He suggested that a full-height podium is needed; glass
45 doors or windows in the doors coming into the Chambers would be more inviting; and
46 wall treatments. Councilmember Cavanaugh also wants the Council to reconsider
47 Staff's justification and the Council's decision to purchase a new fire truck. He
108 indicated that the money could be used for other City projects. The Mayor indicated
' 49 that this truck was scheduled to be replaced in 1992. Councilmember Cavanaugh
50 reported that the Public Works Director and Supervisor met with the MPCA and were
51 told that legislation to require salt and sand to be stored covered had failed; and that the
1 fuel storage tanks be removed. The City Manager responded that project was already
' 2 scheduled for this year. Councilmember Cavanaugh asked about plans for the new
3 Public Works facility or is it simply cleaning and painting that the Public Works
Director can have done. Councilmember Faust indicated that a new facility is a long-
' 5 range goal; no plans have been determined. Councilmember Cavanaugh reported that
6 he would like to see a profit plan for the Liquor Operations in 1998. He also indicated
7 that the City needs to make a decision about the Stonehouse because no reinvestment in
t 8 the building has occurred, resulting in a building that requires several improvements.
9 Councilmember Cavanaugh asked if there is ever an HRA worksession; he would like
10 to discuss the Kenzie Terrace project. He asked when the punch list for the City
' 11 Hall/Community Center is to be completed. The City Manager responded that the
12 contractor has until January 15' to complete the punch list. He also reported that the
13 City is holding final payment until everything is completed. Councilmember
' 14 Cavanaugh indicated that he would like to see the Community Center scheduling given
15 back to Community Services.
16
17 The City Manager reported that the April 7' Board of Review is scheduled the same
18 dated as the April worksession. He also reported that the Assessment Agreement is up
19 for renewal in 1998 and is a 4-year term. The City Manager reported that Pete
20 Willenbring will be attending the January 12`h Parks Advisory Task Force meeting to
21 discuss their recommendations for storm water improvements.
22
' 23 The City Manager reported that he has received a bid proposal to provide computer
24 system upgrade plan and services from the group that the League of Minnesota Cities
' 4J5 recommends.
27 XVI. ADJOURNMENT. The worksession was adjourned at 11:05 p.m.
' 28
29 Respectfully submitted,
30
' 31
32
33 Kim Moore-Sykes,
' 34 Management Assistant
1
•
1