HomeMy WebLinkAboutCC PACKET 03041998 Meeting Sheet
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106474
Box: 37
Folder: CC PACKETS 1998
Document: CC PACKET 03041998
•
CITY OF ST. ANTHONY
CITY COUNCIL WORK SESSION AGENDA
March 4, 1998
7:00 PM
Council Chambers
Page(s)
I. CALL TO ORDER.
• Il. ROLL CALL.
Ill. UPDATE ON DESIGN OF FLOOD GRANT PROGRAM
AND OTHER FLOOD-RELATED ACTIVITIES (Peter
Willenbring, WSB & Associates, Inc., will be
present) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 15
IV. PROPOSED POLLING LOCATION CHANGE
(3/10/98 Council meeting) . . . . . . . . . . . . . . . . . . . . . 16 - 18
V. OTHER BUSINESS.
A. Discuss Volunteer Dinner . . . . . . . . . . . . . . . . . 19 - 23
VI. ADJOURNMENT.
•
y J
•
III. UPDATE ON DESIGN OF FLOOD GRANT PROGRAM
AND OTHER FLOOD-RELATED ACTIVITIES.
•
•
ti f
•
MEMORANDUM
DATE: February 13, 1998
TO: Flood Task Force
Parks Task Force
Planning Commission
FROM: Michael Mornson, City Manager
ITEM: MARCH 4 COUNCIL WORK SESSION
• On Wednesday, March 4, at 7:00 PM, the City Council will hold a monthly Work Session. It
is scheduled for Wednesday rather than Tuesday due to the precinct caucuses.
The first order of business will be a a report given by WSB regarding the proposed grant
program; proposed designs on how the parks will look after they are excavated; and the
proposed designs on the areas where, because of the flooding problems, purchase of five
homes is being considered. You are invited to attend this meeting to get a first hand look at
some of the proposals by WSB.
The early indication from Senator Marty's office is if funding becomes available, the most the
City can expect is 50%, not 75%. The 50% is the formula they used for the floods in the Red
River area. The legislative bill pertaining to the funding is attached for your information.
If you have any questions prior to the meeting, please call me.
•
• MEMORANDUM
DATE: January 31, 1998
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: STORMWATER FUND BALANCE
The following is a recap of the stormwater fund balance at 1/31/98:
Beginning 1997 balance $ 249,745.00
1997 Revenue (Stormwater Fees) $ 49,189.00
Expenditures thru 1/31/98 ($ 60,141.00)
Current Balance at 1/31/98 $ 238,793.00
• Proposed 1998 Year End Balance:
Current Balance $ 238,793.00
1998 Revenue $ 169,200.00 **
1998 Estimated Expenditures ($ 270,000.00) ***
Projected 12/31/98 Balance $ 137,993.00
* Expendituzes to date:
WSB $ 52,587.48
Dorsey & Whitney $ 3,070.27
Barr Engineering $ 2,709.35
Flood Clean-up/Dumpsters $ 1,774.15
$ 60,141.25
** The ammendment to the ordinance which increases the residential rate to $13.00 per
quarter and increases all others by 2'/z times per quarter, increases the estimated
annual revenue for 1998 to $169,200.00.
*** Proposed Expenditures: (Some programs could be competed in years 1998 & 1999)
Home Buyout Program $ 100,000.00
Sump Pump Program $ 45,000.00
• Engineering, Legal & Misc. $ 25,000.00
Grant Program $ 100,000.00
$ 270,000.00
AL z
B.A.Mittelstt
350 Westwood Lake Office Bret A.W..__,_._.
8441 Wayzata Boulevard Peter R.Willenbring,P.E.
Min.neapolis, MN 55426 Donald W.Sterna,P.E.
• Ronald B.Bray,P.E.
612-541-4800
&Associates,Inc. FAX 541-1700
Memorandum
To: Mr. Michael Mornson, City of St.Anthony ,l,
From: Todd E. Hubmer, P.E., WSB &Associates of
Date: February S, 1998
Re: Update on Projects Related to the July 1, 199 7 Storm Event
WSB Project No. 1065.10
As you requested in our January 29"meeting we have expended $23,900 at the end of January on
the Flood Problem Area Analysis for the City of St. Anthony. The total estimated cost to complete
the Flood Problem Area Analysis was$25,800. There are still a few minor tasks remaining in that
• project which include incorporating the implementation program into the Flood Problem Area
Analysis Report.
Please find outlined below tasks anticipated to be completed within the next several months and an
estimated cost to complete these tasks:
Task No. 1: Flood Proofing Grant Program
This task includes the preparation of documents and reviewing these documents with City
Staff and Council in regards to preparing a Flood Proofing Grant Program for the City of
St.Anthony. It is estimated that the cost to complete this task will be approximately$3,800.
Task No. 2: Prepare Preliminary Design Concepts for City Parks
Alternative park construction concepts will be developed and presented to the City Council
work session to which the park task force has been invited. The estimated cost to complete
this task is approximately $2,600.
Task No.3: Prepare Preliminary Design Options for the Home Buy out Site
Options providing storm water system improvements in the areas where homes will be
purchased along St. Anthony Boulevard and Pahl Avenue will be prepared and presented at
• the March 4" work session. The estimated cost to complete these design concepts is
estimated at $1,800.
F:\WPWIN\I065.10\020598.memo
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
• Update on Projects Related to the July], 1997 Storm Event
WSB Project No. 1065.10
February 5, 1998
Page 2
Task No. 4: Sanitary Gate Valve/Check Valve Grant Program
A letter outlining our recommendation concerning the City undertaking a check valve/gate
valve grant program within the City at this time will be prepared and submitted for your
review and the councils review at the March 4`h work session. The estimated cost is
approximately $200.
Task No. 5: Provide Technical Support for the City's Request for Assistance from the State.
It is estimated that continuous follow-up work with state agencies in regard to the City's
request for grant assistance from the State of Minnesota, will be an ongoing effort through
the Spring of 1998. The estimated cost to complete this task cannot be estimated at this time
as the requirements from the state agencies and legislative committees is uncertain as to what
scope of detail may need to be provided to these agencies to secure these funds. We shall
budget approximately $3,500 for this effort.
Task No. 6: Flood Hazard Mitigation Grant Program Application
• Continuous follow up on the City's application for FEMA funding in the amount of
$700,000 is an ongoing task with which information requests have come to us directly. We
will continue to follow up with this effort until a decision is made by FEMA. We shall
budget approximately $2,000 for this effort.
Task No. 7: National Flood Insurance Program Enrollment
We will continue to follow-up as needed on the City's application to participate in the
National Flood Insurance Program. We shall budget approximately $500 for this effort.
The above represents all the storm water tasks and projects that are ongoing in regard to the flood
problems of July 1, 1997. If you have any questions or comments concerning the above tasks please
do not hesitate to contact me at 541-4800.
lv
FAWPW IN\1065.10\020598.memo
t' DIVISION OF EMERGENCY MANAGEMENT
EMERGENCY RESPONSE COMMISSION
oFau
B-5 State Capitol .� � Public Safety
75 Constitution Avenue -W+
t.Paul,Minnesota 55155-1612
(612)282-6555
AX(612)296-0459 E0F.RG C
Telephone:(612)296-2233 �OF AGEYENT
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
February 17, 1998
Ms. Jeanne Kern
Mitigation Officer
FEMA - Region V
175 W. Jackson, 4'h Flr.
Chicago, IL 60604
Dear Jeanne:
Enclosed is an application packet for a proposed Hazard Mitigation Grant Program
project under DDI 187 by the City of Saint Anthony. An area of the City has experienced
recurring damage after intense, short duration rainfalls due to inadequate storm sewer
capacity. The City is proposing to solve the problem by acquiring and demolishing five
homes from willing sellers, and then constructing three small, dry stormwater ponds.
• We have conducted a benefit/cost analysis which demonstrates the project would be cost-
effective. In our opinion the project would qualify for categorical exclusion from further
environmental review under categories (vii) & (xvi).
The City has not been participating in the National Flood Insurance Program (no mapped
flood plain), but has recently submitted an application to join.
Thanks for your consideration of this request. Should you have any questions, please
contact me at 612-296-0469 or Steve Prestin at 612-296-2007.
Sincerely,
Terri Smith
State Hazard Mitigation Officer
Enclosure
cc:VK4ike Mornson, City Administrator
• Todd Hubmer, Consulting Engineer
AN EQUAL OPPORTUNITY EMPLOYER
5
. ain thon
• 'Ila e
Administrative Offices
3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699
(612) 789-8881 FAX (612) 781-9323
REQUEST FOR ASSISTANCE - CITY OF ST. ANTHONY
On July 1, 1997 the City of St. Anthony was devastated by rainfall more than twice as intensely as
anticipated for a 100-year event as predicted by the National Weather Service. This event flooded
more than 67 homes, some of which are no longer habitable, seriously impacted the City's sanitary
sewage collection system and subjected the City's residents and infrastructure to flood damages in
excess of$1 million. The physical and emotional scars resulting from this event are proving very
difficult to heal.
An engineering analysis of the problems experienced within the City was commissioned as a follow-up
to the July 1 event. This analysis grouped the flood problems generated by the storm event into 13
problem areas. The areas were analyzed to identify problems and generate recommendations on how
to address them. These recommendations can be broken down into the following actions with
associated costs to address all 13 problem areas:
• Reconstruct City parks to accommodate storm water ($2,500,000)
• Construct improvements to storm sewers ($2,200,000)
• Flood proof homes ($500,000)
• Purchase homes for land to hold storm water ponds ($800,000)
The analysis also indicates St. Anthony is impacted by storm water runoff from development in other
communities. These actions in other communities leave inadequate capacity for water to drain out of
the City during heavy rainfall events, causing water to back up into St. Anthony. The City does not
have legal authority to work beyond its municipal boundaries to increase capacity of storm drainage
systems passing through other communities. Therefore, St. Anthony has no choice but to construct
storm water storage areas within the community.
The engineering report estimates the cost to construct improvements to address flooding in these 13
problem areas is approximately $6 million. These improvements will not only benefit St. Anthony, but
also downstream communities.
In an effort to address these problems, St. Anthony is forced with quadrupling its storm water utility
fee to the highest rate in the Metro area. Even with this extensive local commitment, this will only
raise enough money over the next 15 years to fund 1/4 ($1.5 million) of the necessary $6 million of
improvements. This increase in the storm water utility fee will place a large burden on a community
already devastated by damage caused by the July 1 storm.
It is evident from this information that the City is in dire need of assistance in dealing with this matter.
• Therefore, the City is requesting assistance to fund this $6 million project to make the necessary
improvements to alleviate the flooding problems that the community faces. We respectfully request
your assistance in helping us take care of our residents.
r ® B.A.Mittelste, (�
350 Westwood Lake Office Bret A.We
8441 Wayzata Boulevard Peter R.Willenbring,P.E.
• Minneapolis, MN 55426 Donald W.Sterna,P.E.
Ronald B.Bray,P.E.
612-541-4800
&Associates,Inc. FAX 541-1700
Memorandum
To: Mr. Mike Mornson
City of St. Anthony
From: Chuck Janski, P.E.GRA
Todd E. Hubmer, P.E. '
WSB & Associates,Inc.
Date: February 24, 1998
Re: Recommendation for City of St.Anthony Grant Program for Gate/Check Valve
Installation
WSB Project No. 1065.10
As you requested, we have looked into the City providing a grant program for check/gate valve
• installation on the sanitary sewer system in regard to the sanitary backup problems experienced in
the July 1, 1997 storm. It is our recommendation that the grant program for the check/gate valve
installation not be undertaken at this time for the following reasons:
• The City is currently undertaking a sump pump inspection program which may provide
significant relief to homes that flooded in July. Upon completion of the sump pump
inspection program, we should be able to determine if the enforcement of the sump pump
ordinance will have a significant impact on the sanitary sewer flow and whether the flow
reduction will reduce the potential for sanitary sewer backups.
• Check valves need to be maintained periodically in order to perform effectively. It has been
our experience in the past that check valves are not always properly maintained and may not
provide the protection that residents had thought was guaranteed to them.
• Gate valves are very effective in reducing reverse flow from the city sanitary sewer system
into residents' homes, although the homeowner must be present to close the valve in order
for it to work effectively.
• The installation of gate/check valves at low points may protect those who flooded in July,
however, in the next storm,the pressure in the sanitary system would need to be released at
another point,which could be their neighbors who have never had sanitary backup problems
in the past. There is a concern that the grant program may not solve the problem,but transfer
• the problem to other residents.
F:1W KM1065.10102249&mm
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
i
• Mike Morrison
City of St. Anthony
February 24, 1998
Page 2
• There is uncertainty as to how many individuals within the City would seek assistance for
the installation of a check/gate valve in their homes. It is apparent that many homes which
experienced sanitary backup in July did not report their problems,therefore,there could be
a significant number of homes within the City which may request assistance. It may be that
a more feasible and beneficial alternative is available to improve service to residents.
It is our recommendation that a check/gate valve grant program not be implemented by the City at
this time. Furthermore,we recommend that upon completion of the City's sump pump inspection
program,the increased capacity gained in the system by correcting illegal connections be evaluated.
If it is determined that the sump pump inspections did not adequately address the sanitary sewer
backup problems, alternative mechanisms for providing improved protection should be explored.
If you have any questions or comments,please do not hesitate to contact us at 541-4800.
nm
•
F.•I WPW/M 1065.10102149&mm
4 '
• CITY OF ST. ANTHONY ®RAFT
RESOLUTION 98-flood
A RESOLUTION ADOPTING GUIDELINES FOR A
CITY-WIDE FLOOD RELIEF PROGRAM AND
PROVISION FOR FUNDING
WHEREAS, the City Council of the City of St. Anthony approved a Storm Water Capital
Improvement Program, which included the initiation of a Flood Relief Grant
Program at their December 3, 1997 Regular Council Meeting; and
WHEREAS, attached hereto are the proposed guidelines for said program in the City St.
Anthony. Significant points of the proposed program are as follows:
• $100,000 of storm water utility funds will be dedicated in 1998 for the
program.
• All residential property (owner-occupied or renter-occupied) subject to
recurrent flooding would be eligible for a grant.
• The City would pay 2/3 of the cost of an approved project and the
property owner would pay 1/3 of the cost.
• All applications would be due by May 15, 1998. The total eligible
project funding, per property owner, is $10,000. Projects are awarded
by the St. Anthony City Council. Work completed after July 1, 1997
will be eligible only if a building permit was taken out and the property
owner complies with all other required criteria.
• The property owner would apply for a grant. The City Public Works
Department will administer the program, with assistance from the firm
of WSB & Associates, Inc. Applicants would be interviewed to evaluate
the flooding problem. Proposed solutions would be reviewed by the
Public Works Department.
Eligible improvements which could be approved by the City Engineer would
include, but not be limited to, the following:
1. Filling, grading and sodding around the house or points of water entry.
2. Adding or modifying window wells.
• 3. Eliminating basement windows and substituting with glass blocks.
• 4. Replacing large basement windows with smaller windows.
5. Replacing basement doors with windows.
6. Building poured concrete or concrete block wall dikes.
WHEREAS, no funds will be available for decorating, carpeting or remodeling needed as a
result of flood damage; and
WHEREAS, only flood damaged areas may be improved. The cost and type of improvement
must be reasonable. The reasonableness will be determined by the City; and
WHEREAS, Section IV of the guidelines attached hereto, beginning on Page 2 delineates
program procedures. Several exhibits are also included beginning on Page 5.
Administrative costs would be paid by the annual funding allocation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby approves the proposed Flood Relief Grant Program guidelines and allocates $100,000
of storm water utility funds for the program, based on the following:
A. The proposed Flood Relief Program would be another tool to assist
• residential property owners in dealing with unwanted runoff water.
B. Funding is available from the storm water utility fund and was identified
in the Storm Water Capital Improvement Program.
C. The property owner must contribute 1/3 of the cost of the flood relief
project.
Adopted this day of , 1998.
Mayor
ATTEST:
City Clerk
• Reviewed for administration:
City Manager
• THE CITY OF ST. ANTHONY'S
FLOOD RELIEF
PROGRAM
1998
February, 1998
•
F NWPWIM1065 I IVloodrelief--pgrm
TABLE OF CONTENTS
• I. GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
11. ELIGIBLE APPLICANTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
I1I. ELIGIBLE PROPERTIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
IV. ELIGIBLE IMPROVEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
V. INELIGIBLE IMPROVEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
VI. PROGRAM PROCEDURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Property Owner Letter- Program Introduction 5
Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Application for the Flood Relief Program 6
ExhibitD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Evaluation Form
City Engineer's Determination of Recurrent Flooding 7
Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Flood Relief Program Change in Work Form 8
Exhibit F 10
Construction Agreement 10
Exhibit G . . . . . . 14
City of St. Anthony Contractor's Sworn Statement 14
ExhibitH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Commitment Letter 15
Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Flood Relief Program Completion Certificate 16
Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Completion Letter 18
ExhibitK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Contract 19
• Exhibit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Administrative Procedures 22
F.\WP WIN\1065 I IUloodrelief•pgrm
iz
• FLOOD RELIEF PROGRAM
THIS PROGRAM HAS BEEN DESIGNED TO ASSIST PROPERTY OWNERS WITHIN THE
CITY OF ST. ANTHONY THAT HAVE BEEN SUBJECT TO RECURRENT FLOODING.
FLOOD RELIEF IS ANY MEASURE, APPROVED BY THE CITY, THAT PROPERTY
OWNERS MIGHT TAKE TO MINIMIZE FLOOD DAMAGE TO THEIR PROPERTIES.
L GENERAL
This document sets forth the guidelines for the administration of the City of St. Anthony's
Flood Relief Program, hereafter known as the "Program".
A. Grants will be offered to St.Anthony property owners under funding allocated by the
St. Anthony City Council from time to time.
B. The City of St.Anthony will provide a grant equal to 2/3 of contracted improvement
costs;the property owner will be responsible for the remaining 1/3 of the costs.
C. Grants will be available on a city-wide basis, up to a maximum grant amount of
$10,000.
D. The Program will become effective immediately upon City Council approval of
• program guidelines and funding.
E. The Program will be administered by the Public Works Department.
II. ELIGIBLE APPLICANTS
A. Eligible applicants are owners of property in St. Anthony.
B. There are no income, asset or equity requirements.
C. Applicants must complete an application form and indicate source of funds to be
used for owner's contribution.
D. Owners of property, subject to recurrent flooding, that has not been previously
identified by the Engineering Division, may request participation in the Program.
Requests will be evaluated by the Engineering Division on a case by case basis.
III. ELIGIBLE PROPERTIES
A. Any property subject to recurrent flooding by storm sewer overflow as determined
by the Engineering Division. Recurrent flooding is determined by properties located
in an impacted area as designated by the Engineering Division,or properties that do
not have at least a I%flood protection.
B. Property may be either owner or renter occupied.
1 F\WPWIM1065 I Moodre ief--ppm
i
13
• IV. ELIGIBLE IMPROVEMENTS
A. Improvements are limited to flood relief improvements as approved by the City
Engineer and may include, but are not limited to, any of the following items.
1. Filling, grading and sodding around the house or points of water entry.
2. Adding or modifying window wells.
3. Eliminating basement windows and substituting with glass blocks.
4. Replacing large basement windows with smaller windows.
5. Replacing basement doors with windows.
6. Elevating house and accessory buildings.
7. Building poured concrete or concrete block wall dikes.
NOTE: All improvements to basement living space must retain a property means
of egress.
B. Other eligible improvements are those items needed to adjust to the new elevation
of a house or garage,such as interior/exterior stairs,electrical,plumbing and heating
extensions, fill and grading of soil around new foundation with sod as needed, and
elevating driveways or walks.
V. INELIGIBLE IMPROVEMENTS
• Only flood damaged areas may P P be improved. The cost and type e of improvement must be
reasonable. The reasonableness will be determined by the City.
VI. PROGRAM PROCEDURE
A. Funding availability will be announced during the first quarter of each year.
Applications are due by May 15`h. Additional applications may be accepted after
May 15`h if funds are available.
B. The Public Works Department shall maintain a project file which, upon project
completion, will contain the following:
1. City Map - Identifying potential areas of recurrent flooding
2. Property Owner Letter- Program Introduction (Exhibit B)
3. Application-(Exhibit C)
4. City Engineer's Determination of Recurrent Flooding (Exhibit D)
5. Change in Work Form (Exhibit E)
6. Contractor and Property Owner Contract(Exhibit F)
7. Sworn Contractor Statement (Exhibit G)
8. Commitment Letter(Exhibit H)
• 9. Completion Certificate (Exhibit I)
10. Completion Letter(Exhibit J)
11. Covenant (Exhibit K)
2 FAWPWIM1065 1 IUloodrchef-pgrm
• C. The Program may be advertised in the official newspaper for the City of St.Anthony.
D. Application packages shall be mailed to property owners upon request.
E. As completed applications are received, the following will occur:
1. Engineering will inspect applicants' properties to assess the flooding
problem.
2. To ensure a high quality response,Engineering may coordinate an initial site
visit with the applicant.
3. Engineering will determine the I%flood level and the lowest opening in the
building.
4. Engineering recommends methods of flood relief.
F. The Program Specialist shall review the proposed flood relief, including ancillary
items, with the property owner and answer any questions they may have.
G. Engineering's recommendations for flood relief will be given to the property owner
to obtain three bids. Should the property owner have problems getting three bids,
two bids will be acceptable. The property owner should return contractor bids to the
Program Specialist as soon as possible.
• H. Bids shall be reviewed by the Program Specialist for completeness and cost
reasonableness. The lowest responsible bid will be accepted,unless property owner
wishes to pay the difference between low bid contractor and contractor of their
choice.
I. Once a contractor has been selected by the property owner, a Contract (Exhibit F)
shall be signed between the property owner and selected contractor. The Program
Specialist shall send the property owner a Commitment Letter(Exhibit H)stating the
approved grant amount. The owner must also sign a Covenant(Exhibit K) with the
City at this time. The Program Specialist will send the owner a Proceed to Work
notice (Commitment Letter, Exhibit H) stating that the contractor may now start
work. The contractor is responsible for normal City permits and fees as required.
J. In the event that changes to the approved work are necessary, a Change in Work
Form(Exhibit E)must be completed. The form outlines all changes in the approved
work and in the grant amount. It must be signed by the contractor, the property
owner and the Program Specialist. As applicable,revised bids should be attached to
the form.
K. While work is in progress, the Program Specialist shall notify the Engineering
Division. The Engineering Division may make site inspections to make sure
• specified construction meets elevation requirements.If construction does not comply
with requirements, the Engineer shall inform the Program Specialist on necessary
construction changes.
3 FAWPWIM1065 1 IVloodrelief-pgrm
. 15
L. All improvements subject to the grant shall be completed within a period of six
• months from the date of the commitment letter. Delays or extensions of time will be
evaluated on a case by case basis when a request is received in writing.
M. Upon project completion,the contractor shall arrange for final inspection of all work.
If appropriate,the Building Inspector shall notify the Program Specialist of approval.
The property will also be inspected by Engineering staff at this time. The contractor
shall submit a bill and sign a Sworn Statement (Exhibit G) and a Completion
Certificate (Exhibit I) for payment. The property owner, Inspector, and Program
Specialist shall also sign the Completion Certificate after reviewing all work
completed. A check shall be released to the contractor upon receipt of all necessary
lien waivers.
N. The Program Specialist shall mail a final Completion Letter(Exhibit J)with all lien
waivers to the property owner and close out the file with all previous listed
documentation.
•
•
4 F\WPWIM1065 1 Moodrehef-pgrm
•
IV. PROPOSED POLLING LOCATION CHANGE.
•
•
• 1 �v
•
MEMORANDUM
DATE: February 11, 1998
TO: Michael Mornson, City Manager
FROM: Connie Kroeplin, City Clerk
ITEM: PROPOSED POLLING LOCATION CHANGE - RAMSEY
COUNTY
Jay Hartman and I met at Chandler Place with Judy Miller. She showed us a
. room which Jay and I felt would be large enough to use as a voting location.
The polling location is accessed off Chandler Drive and the door to enter is off
the parking lot behind Chandler Place. We will sign it in several places. There
is good disability accessibility and our concerns about parking appear to be
solved. Chandler Place employees will park elsewhere on election days.
As voters enter, there is a foyer-like entry, carpeted, and the room is off the
large foyer. There are two doors to the room, one for entry and one for
leaving. There is also a small alcove for the judges to eat. Restrooms are
nearby.
I have attached a draft copy of a letter of confirmation I intend to send to Ms.
Miller as soon as the Council approves the required resolution (draft copy
attached). The registered voters in Ramsey County will be notified thereafter. I
will also have an article in the Newsletter, as we did the last time.
•
l7
CITY OF ST. ANTHONY
RESOLUTION 98-xx
A RESOLUTION APPROVING A POLLING
LOCATION CHANGE
WHEREAS, voters residing in the Ramsey County portion of the City of St. Anthony
(Ramsey County, Precinct 1) voted at the Public Works Storage Garage in the
previous election; and
WHEREAS, said location proved to be unsatisfactory for several reasons; and
WHEREAS, after consideration of available locations, it has been determined that the most
favorable polling location is located in Chandler Place, 3701 Chandler Drive;
and
WHEREAS, said location is in compliance with Minnesota Statutes.
• NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby approves relocation of the polling place for Ramsey County Precinct 1 voters to
Chandler Place, 3701 Chandler Drive, in the City of St. Anthony and the County of Ramsey.
Adopted this day of , 1998.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
•
1 8'
February 11, 1998
Judy Miller
Chandler Place
3701 Chandler Drive
St. Anthony, MN 55421
Dear Ms. Miller:
Mr. Hartman and I appreciated the time you spent with us last week to show us your facilities.
• Thank you for your call regarding use of Chandler Place as a voting location for Precinct 1,
Ramsey County. Both Mr. Hartman and I feel the location will work very well for the election
judges and voters.
For your information, elections in 1998 are on Tuesday, September 15 (State Primary) and
Tuesday, November 3 (State General). As we discussed, City employees will need to set up
the voting booths, etc. on the Monday before each election and they will remove election
supplies on the Wednesday after election day.
Thank you, too, for your assistance with parking problems and requesting your employees to
park elsewhere on election days. Please let them know we appreciate their cooperation. I will
contact you as election day draws near. If you have any questions or concerns, please call me.
Sincerely,
Connie Kroeplin
City Clerk
cc: St. Anthony City Council
• Michael Mornson, City Manager
Jay Hartman, Public Works Director
V. OTHER BUSINESS.
•
• MEMORANDUM
DATE: February 25, 1998
TO: Michael Mornson, City Manager
FROM: Connie Kroeplin, City Clerk
ITEM: VOLUNTEER DINNER
Recap of 1997 Volunteer Dinner
Planning Commission
7 Commissioners and guests were invited (14) 9 persons attended
Villa egeFest
4 members and guests were invited (4) 2 persons attended
• City Attorney
1 invited and guest (2) 0 persons attended
Prosecuting Attorneys
1 invited and guest (2) 2 persons attended
City Auditor
1 invited and guest (2) 1 person attended
Kiwanis
1 invited and guest (2) 2 persons attended
Lions
1 invited and guest (2) 2 persons attended
Chamber of Commerce
1 invited and guest (2) 2 persons attended
Sports Boosters
1 invited and guest (2) 0 persons attended
Village Gardeners
1 invited and guest (2) 2 persons attended
• Public Health Officer
1 invited and guest (2) 2 persons attended
Orchestra
1 invited and guest (2) 0 persons attended
Police Volunteers
11 invited and guests (22) 6 persons attended
Staff
7 invited and guests (14) 9 persons attended
Councilmembers
5 invited and guests (10) 8 persons attended
TOTALS: 84 persons were invited 47 persons attended
FYI: There was no speaker for the Volunteer Dinner last year.
•
•
21
Volunteer Dinner List Doug Bergstrom
PLANNING COMMISSION 3620 Edward Street
St. Anthony, MN 55418
aary, 1998
Christopher Makowske Richard Horst Rosemary Franzese
2919 Rankin Road 3509 Belden Drive 3308-36th Avenue NE
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
John Delmonico James Gondorchin George Thompson
2500-27th Avenue NE 3415 Maplewood 3015-39th Avenue NE
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
Anthony Kaczor Pastor Randy Andersen
3008-33rd Avenue NE COMPREHENSIVE PLAN Elmwood Evangelical Free Church
St. Anthony, MN 55418 TASK FORCE 3604-33rd Avenue NE
St. Anthony, MN 55418
Jackie Chattopudhyay Kim Johnson Elie J. Dubay
3602 Silver Lake Road 3304 Skycroft Drive 3012-32nd Avenue NE
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
•
James Hoska Connie Kozlak Robin Rovick
3209-31 st Avenue NE 2612 Murray Avenue 3000 Croft Drive
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
Rosemary Franzese, Jim Kathy Knapp, Director
Gondorchin, Doug Bergstrom, PARKS TASK FORCE Community Services
Chris Makowske, Jerry Faust, 3301 Silver Lake Road
George Wagner, Anthony Kaczor St. Anthony, MN 55418
Douglas Koehntop Ken Faffler Andrea Lee Lambrecht
3408 Skycroft Drive 2920-33rd Avenue NE 3117 Roosevelt Street
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
Marilyn Eberlein David Gordhamer Carol Jindra
3524 Skycroft Drive 3221 Skycroft Drive 3001 Hilldale
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
eBloom Amy Sparks Jan Jenson
3506 Skycroft Drive 3108 Bell Lane 2812 Hilldale
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
I � 7 s 2 .Z
Kathie Wolff Jim Gondorchin, Brian Thuesen,
3316 Skycroft Circle George Marks, George Wagner FLOOD TASK FORCE
W thony,MN 55418
Linda Gonier Sandy Maxwell Sue Kozarek
3516 Skycroft Drive 3504 Skycroft Drive 4029 Shamrock Drive
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
Norine Lochrem Tom Wratkowski Jane Hintz
2916 Old Highway 8 2716 Murray Avenue 3503 Maplewood Drive
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
Ted McCrossan John Kuharski Robert Lohmar
3 019-3 1 st Avenue NE 2709 Pahl Avenue 2512 St. Anthony Road
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
Don Troupe Allen A. Otte Mike Jacobs, Jerry Faust, Dennis
3213 Edward Street 3508 Skycroft Drive Cavanaugh, Chris Makowske, Dick
St. Anthony, MN 55418 St. Anthony, MN 55418 Enrooth
•
Paul Redlinger, President Steve and Nancy Bartz Mike and Michele Jacobs
KIWANIS VILLAGEFEST VILLAGEFEST
c/o Michael Mornson 3500-36th Avenue NE 2914-29th Avenue NE
St. Anthony, MN 55418 St. Anthony, MN 55418
Mike Peterson Michael Pouchak Robert Foster
SPORTS BOOSTERS ST. ANTHONY ORCHESTRA CHAMBER OF COMMERCE
3313 Edward St. 2808 Murray Avenue 2855 Anthony Lane S., #201
St. Anthony, MN 55418 St. Anthony, MN 55418 St. Anthony, MN 55418
Dr. William Carr Frank Loreno Duffy Sauer
4021 Silver Lake Terrace LIONS VILLAGE GARDENERS
St. Anthony, MN 55421 3004-36th Avenue NE 3620 Harding Street
St. Anthony, MN 55418 St. Anthony, MN 55418
Jody Bodway Bob Nehring
POLICE RESERVES 1800 Stevens Avenue S, #25 3017 Wilson Street
Minneapolis, MN 55403 St. Anthony, MN 55418
Myrick Christopher Lentz Michael Grill
4078 Foss Road 511 Robert Court 15 Maywood Place
St._Anthony, MN 55421 Mahtomedi, MN 55115 St. Paul, MN 55117
t t i •
� 3
Shane M. Justen Penny J. Owen Jeffrey Spiess
27-126th Lane NW 5395-134th Street N 3525 Valley Street NE
*Rapids, MN 55448 Hugo,MN 55038 Minneapolis, MN 55418
Ryan Dougherty Tressa Sunde Lincoln LeFlore
161-83rd Avenue NE, #113 1510-27th Avenue NE 4259 West Broadway, #312
Fridley, MN 55432 Minneapolis, MN 55418 Robbinsdale, MN 55422
Karen Moyer Thomas Brever
4754 - 160` Lane NW PROSECUTING ATTORNEY Foster, Wentzell et al
Andover, MN 55304 2855 Anthony Lane S, #201
St. Anthony, MN 55418
William Soth
CITY ATTORNEY Dorsey & Whitney CITY AUDITOR
2200 First Bank Place East
Minneapolis, MN 55402
Stuart Bonniwell
7101 York Avenue S, #50 CITY COUNCIL CLARENCE RANALLO
Minneapolis, MN 55435
•
GEORGE MARKS JERRY FAUST GEORGE WAGNER
DICK ENROOTH BRIAN THUESEN DENNIS CAVANAUGH
CITY STAFF MICHAEL MORNSON KIM MOORE-SYKES
JAY HARTMAN ROGER LARSON DICK ENGSTROM
•
DICK JOHNSON MIKE LARSON
• 1 CITY-OF ST. ANTHONY
2 CITY COUNCIL WORKSESSION MINUTES
3 February 3, 1998
4 7:00 p.m.
5
6
7 I. CALL TO ORDER.
8 Meeting called to order at 7:02 p.m.
9
10 II. ROLL CALL.
11 Councilmembers Present: Ranallo, Marks, Faust, Cavanaugh, and Thuesen.
12 Also Present: Michael Mornson, City Manager; Kim Moore-Sykes,
13 Management Assistant; Dick Engstrom, Chief of Police; Roger Larson, Finance
14 Director; Dale Gunderson, ACTION; and Amy Sparks, ACTION.
15
16 III. PRESENTATION BY REPRESENTATIVES FROM ACTION.
17 Dale Gunderson presented information regarding the history, mission and
18 purpose of ACTION. He reported on the status of the ACTION program in the
19 SANB school district. He indicated that currently, 53% of the students are in
20 the 11 - 20 assets category. Mr. Gunderson reported that these figures are
21 based on a 30-asset program; now, 40 assets for successful youth have been
• 22 identified. He said that their goal now is to increase the number of students who
23 have 21 or more assets. He indicated that youth need as many of these assets as
24 the family and community can provide to them. He said that the more assets a
25 young person has, the more successful they become as individuals. Mr.
26 Gunderson proposed to meet with City Councilmembers and Department Heads
27 to see if there were opportunities for students to work with them to build assets.
28
29 IV. COMPUTER SERVICES PROPOSAL FROM LDSI.
30 Representatives from LDSI provided a presentation of their company and a
31 proposal of computer services to be provided to the City, if their bid proposal is
32 successful. Randy Niewenhuis reported that their plan is to provide an
33 assessment of what the current City technology is and how it can be utilized to
34 maximize usefulness to the City; build an infrastructure to accomplish the goals
35 of the City with its current equipment; and an assessment of processes to
36 accomplish these goals.
37
38 V. 1998 WATER AND SEWER RATES.
39 The Finance Director reported that in order to balance the operation budgets of
40 water and sewer, an increase in the rates is necessary. His recommendation is
41 to increase the water rate $.05 per 100cf; and to increase the sewer rate to $.12
42 per 100cf. The Finance Director also reported that the increase to the water rate
• 43 requires an amendment to the City Ordinance, whereas, the sewer increase does
44 not.
45
• 2
3 VI. POLICE CONTRACTS WITH LAUDERDALE AND FALCON HEIGHTS.
4 The City Manager reported that the police services contracts with these two
5 communities expires December 31, 1998 and need to be settled by April 15'.
6 He reported that Staff is recommending a 5% increase for 1999 and a 4%
7 increase for 2000. He indicated that he has been discussing these proposed
8 changes with the City Administrators of Falcon Heights and Lauderdale.
9 Cavanaugh asked Staff about the squad car replacement procedure and
10 justification.
11
12 VII. PROPOSED TOBACCO ORDINANCE.
13 The City Manager reported on the proposed ordinance amendment regulating
14 cigarette sales in St. Anthony, that will affect the sale and distribution of all
15 tobacco and tobacco related products. He indicated that the first reading will be
16 on March 24`x, with the final reading and adoption on April 28'. He reported
17 that letters of notification of the ordinance change and a possible license increase
18 will be sent to the vendors this week.
19
20 VIII. REVIEW OF HENNEPIN COUNTY'S ASSESSMENT AGREEMENT.
21 The City Manager reported that the 4-year contract with Hennepin County for
• 22 assessment services ends December 31, 1998. He reported that the same
23 agreement can be extended for another 4 years.
24
25 IX. TIF AND HRA ACTIVITIES.
26 The City Manager reviewed the City's Redevelopment Plan with the Council.
27 He reported that it was last amended by the City Council in September 1996.
28 The City Manager indicated that the City has spent $835,000 on four projects
29 that have been completed. These projects will increase or retain a market value
30 of$10.5 million and create 315 jobs.
31
32 X. REVIEW PROPOSAL FROM REIKE CARROLL MULLER FOR
33 ADDITIONAL SERVICES RELATING TO 1998 STREET/WATER MAIN
34 PROJECT.
35 The City Manager reported that as a result of the field survey done for a portion
36 of 34' Avenue, RCM is requesting an additional $6,300 to make required
37 modifications.
38
39 XI. REVIEW PROPOSALS FROM RCM AND WSB FOR SUMP PUMP
40 INSPECTIONS.
41 The City Manager reviewed proposals from RCM and WSB to provide
42 inspection services for the City. He indicated that these proposals will be on the
43 February 24' agenda for approval by the Council.
• 44
• 1 The City Manager indicated that the inspections are planned to begin in
2 November and the Staff will use the summer to notify and provide information
3 to the residents regarding the inspection process. He indicated that once a
4 property has been inspected and, if found to be out of compliance with the
5 City's Sump Pump Ordinance, the property owner will have 45 days to comply
6 with the Ordinance.
7
8 XII. SCHEDULING OF THE ACTIVITIES FOR THE GYM AND MULTI-
9 PURPOSE ROOM.
10 The Mayor presented the history of the planning process and the construction of
11 the new City Hall. He indicated that originally, the plans were for a City Hall
12 only. He said that Community Services asked to be part of the new building
13 because they would not be able to continue childcare services or senior
14 programs. The Mayor indicated that after many public meetings, it was agreed
15 to build the facility that currently exists, with the City renting space to
16 Community Services and the Sports Boosters contributing funds for the gym.
17 He said the City Council made the decision to have the City Staff schedule use
18 in the facility because it is a City owned facility.
19
20 It was proposed that Staff track all requests for the facility that cannot be
21 fulfilled for whatever reason. The Council discussed the need to look into the
• 22 need of hiring a part time employee for the building on weekends and after
23 hours.
24
25 XIII. OTHER BUSINESS.
26 1. Freedom Gas Station. The City Manager reported that Freedom Gas
27 Station is under the jurisdiction of the Rice Creek Watershed District and must
28 comply with their guidelines regarding water run-off.
29
30 2. Computer Services. The Council requested that the other bidders for the
31 provision of computer services to the City be scheduled to present their
32 proposals.
33
34 3. Prosecution Services. The City Manager reported that the City
35 prosecuting attorneys are not planning to increase their fees, but that that will be
36 contingent upon the new DWI law. He said they indicated that if there are
37 significant changes as a result of the new legislation, they may have to propose
38 an increase in fees to cover additional attorney time spent dealing with new
39 issues.
40
41 4. MPRS Appeal. The City Manager reported the status of the appeal.
42
• 43 5. Fire Truck Bid Process. The City Manager reported that the bid opening
44 for the fire truck is scheduled for February 26`'
• 1 6. Water Tower Restoration. The City Manager reported that the water
2 tower is scheduled for repair and painting this summer. He indicated that the
3 Public Works Director is working on the specifications and will be putting an
4 RFP together. He also reported that RCM will be the engineers for this project.
5
6 7. Goal Setting Retreat. The City Manager reported that Staff indicated to
7 him that the Goal Setting Retreat went well.
8
9 XIV. ADJOURNMENT.
10 The worksession meeting adjourned at 10:40 p.m.
11
12
13 Respectfully submitted,
14
15
16 Kim Moore-Sykes,
17 Management Assistant.
•
•
' CITY OF ST. ANTHONY
1 CITY COUNCIL/SCHOOL BOARD JOINT MEETING
Tuesday February 3, 1997
5:45 PM - 7:00 PM
City Hall/Community Center
' Conference Room
' I. 5:45 PM TO 6:00 PM - REFRESHMENTS.
II. PARKS TASK FORCE UPDATE AND FLOOD TASK FORCE
' • UPDATE.
III. COMMUNITY SURVEY.
' IV. CABLE TELEVISION.
' V. SCHEDULING OF CITY SPACE FOR THE COMMUNITY CENTER.
VI. OTHER.
tA. City Update.
B. School Board Update.
' VII. ADJOURNMENT.
1
1
1
N
CITY OF ST. ANTHONY
CITY COUNCIL/PLANNING COMMISSION JOINT MEETING
MARCH 4, 1998
5:45 P.M. - 7:00 P.M.
COUNCIL CHAMBERS CONFERENCE ROOM
I. 5:45 P.M. TO 6:00 P.M. - SANDWICHES & REFRESHMENTS.
II. 6:00 P.M. -- OPENING REMARKS, CALL TO ORDER BY MAYOR.
• I N ITEM
III. Discuss .o s
IV. OTHER BUSINESS.
V. 7:00 P.M. -- ADJOURNMENT.
i
• JOINT COUNCIL/PLANNING COMMISSION WORK SESSION
March 4, 1998
7:00 p.m.
Discussion Items
Past Actions:
1. What is the Council's thinking on future signage variances in the Apache
redevelopment?
2. How does the Council feel about continued higher-density residential
redevelopment?
3. Has the Planning Commission been setting proper expectations with
variance and conditional use applicants?
•
Future Actions:
1. What role should the Planning Commission play in potential redevelopment
actions, e.g., Apache Plaza, St. Anthony Shopping Center, West Kenzie
Terrace?
2. Is there a project threshold or geographic area where the Council will take
the lead on development or redevelopment actions?
3. What role should the Planning Commission play in enforcing housing
codes?
4. What role should the Planning Commission play in future stormwater
actions?
•
• 5. What role should the Planning Commission play in the Parks
redevelopment?
6. How would the Council like the Planning Commission to proceed in
implementing the goals of the new Comprehensive Plan?
7. What is the best method for ongoing communication of ideas and feedback
between the Council and Planning Commission?
•
•
JOINT COUNCIL/PLANNING COMMISSION WORK SESSION
March 4, 1998
7:00 p.m.
Discussion Items
Past Actions:
1. What is the Council's thinking on future signage variances in the Apache
redevelopment?
Currently, the Apache Plaza has a comprehensive sign plan on file with the City
of St. Anthony. Consideration of additional signs outside the parameters of the
sign plan has been dealt with on a case by case basis.
2. How does the Council feel about continued higher-density residential
redevelopment?
City understands the concerns presented by the Planning Commissioners
regarding the need to balance life-cycle housing, housing density and tax base
issues. As these issues arise and whenever possible, the City Council will keep
the Planning Commission informed of changes and respond to concerns.
3. Has the Planning Commission been setting proper expectations with
• variance and conditional use applicants?
Currently, process is working very well and the Planning Commission's
handling of these applications has been appropriate.
Future Actions:
1. What role should the Planning Commission play in potential redevelopment
actions, e.g., Apache Plaza, St. Anthony Shopping Center, West Kenzie
Terrace?
The Planning Commission's role becomes more defined as the project is more
defined. Some projects are necessarily sensitive and information is withheld
until the developer is ready to go public with it.
2. Is there a project threshold or geographic area where the Council will take
the lead on development or redevelopment actions?
Mostly, those projects where TIF is being requested will be handled by the City
Council and the City Manager until all negotiations with the developers are
concluded.
3. What role should the Planning Commission play in enforcing housing
codes?
The Planning Commission's main role on this issue is to assist the City Council
with recommendations regarding changes to the Ordinance that would assist
• Staff's efforts with enforcement.
4. What role should the Planning Commission play in future stormwater
actions?
The City Council is not sure what role the Planning Commission will play in
future stormwater actions as they continue to work through the details of the
future stormwater plans and improvements.
5. What role should the Planning Commission play in the Parks
redevelopment?
The City Council would like the Planning Commission to review and advise them
on the proposed recommendations submitted by the Parks Advisory Task Force
once the task force's work is completed in April.
6. How would the Council like the Planning Commission to proceed in
implementing the goals of the new Comprehensive Plan?
The Council would like the Planning Commission to take the lead in
implementing the goals and recommendations of the Comprehensive Plan, once
it is adopted by the Met Council and the City. Throughout the life of the
Comprehensive Plan, any changes that the Planning Commission determines
• 7. What is the best method for ongoing communication of ideas and feedback
between the Council and Planning Commission?
Ongoing dialogue and communication of ideas is best done at the City Council
meetings and through Staff.