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CITY OF ST. ANTHONY
BOARD OF REVIEW AGENDA
April 7, 1998
6:30 PM
Council Chambers
I. CALL TO ORDER.
II. ROLL CALL.
III. DISCUSSION OF PROPERTY VALUATION IN ST. ANTHONY.
IV. ADJOURNMENT.
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CITY OF ST. ANTHONY
COUNCIL WORK SESSION AGENDA
April 7, .1998
7:00 PM
Council Chambers
Page(s)
I. CALL TO ORDER.
II. ROLL CALL.
III. UPDATE ON FLOOD RELATED ISSUES.
A. Legislative and FEMA
B. Grant Program
C. Appraisal of Properties
IV. DISCUSSION OF CURRENT CODE ENFORCEMENT PROCESS . . . . . 1 - 13
• V. DISCUSSION ON COMPUTER CONSULTANT . . . . . . . . . . . . . . . . 14 - 26
VI. DISCUSSION OF CONTRACT WITH NORTHWEST YOUTH
& FAMILY SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 - 31
VII. PROGRESS UPDATE ON 1998 GOALS . . . . . . . . . . . . . . . . . . . . 32 - 36
VIII. QUICK TAKES.
A. Tires Plus request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 - 42
B. Planning Commission responses . . . . . . . . . . . . . . . . . . . . . 43 - 44
C. Discuss Great Hall design . . . . . . . . . . . . . . . . . . . . . . . . . 45 - 48
D. Information sign at City Hall
E. Certificates of Appreciation for youth
F. Resolution to change fees for police reports (April 14
Council meeting) 49 - 52
G. Telecommunication ordinance (May 12 Council
meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 - 57
H. Questions for residential survey.
I. Cable televising of Council meetings.
J. Other business . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
IX. ADJOURNMENT.
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IV. DISCUSSION OF CURRENT CODE ENFORCEMENT
PROCESS.
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CITY OF ST. ANTHONY
FIRE DEPARTMENT
CODE ENFORCEMENT PROCEDURE
• The current code enforcement program is administered by the Fire
Department.
• The Fire Department aggressively enforces ordinances by personal visit,
letter indicating ordinance violation, citation and 30 day follow up. This is
an ongoing process.
• The Fire Department increases awareness and enforcement of the program
about 30 days prior to Clean Up Day, which is on May 2nd this year. This
step of the program gives violators an opportunity to clean up the property.
• The Fire Department follows up immediately after Clean Up Day to
determine who is still not in compliance. Follow ups are performed
thrqughout the year, with violators given 30 days to comply with ordinance
regulations.
• Names of those who are not in compliance are submitted to the Prosecuting
Attorney for Court appearance.
• In addition, the Council and Staff will explore any changes to the program,
i.e., ordinance changes, etc. that are deemed to be needed to improve this
process.
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• MEMORANDUM
DATE: March 31, 1998
TO: Mike Mornson, City Manager
FROM: Dick Johnson, Fire Chief
ITEM: CODE OF BEHAVIOR WHILE INSPECTING
This has been our code of behavior for fire inspections for the past 16 years. We
have extended this code to cover our city code inspections as well.
1. You represent the fire department and the city. Look and act appropriately.
2. Always ask the owner/manager of the property if a fire inspection is
• convenient at this time. Have the owner/manager accompany you on the
inspection.
3. If you discover a code violation, explain the nature of that violation and
why it should be corrected.
4. Explain what should be done to correct the violation. If options are
available,describe those options.
5. Set a deadline for compliance. The time allowed will depend on the impact
of the violation on life safety and the ability of the owner to comply.
6. Follow up.
7. If you sense a problem with compliance, record everything.
1
Community Survey of Ordinance Compliance
Kenzie Blvd
Autum Woods
Custom Liquidators
Paper signs on light poles
Refuse container and condition of Northgatge
Stonehouse
• Fire Lanes
Cars for sale
Alley behind Kensington and Trailer Court
Commercial sign on Stinson Blvd
-2521 27t' Ave. SELA sign
1525 Pahl SELA sign
d
'ng Pool see 1200.03(3)
St. Anthony Sidwalks 810.02
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2712 27" Ave
33rd & Roosevelt
33rd & Stinson toilet, real estate signs
3400 block Stinson
37t" & Stinson Citgo signs on fence and sign
Firestone store
Silver Lane and Silver Lake CT Fence on right of way and
• evergreens
House on corner of Silver Lane and Silver Lake Rd
3204 Wh Ave. Tabs
39" and Fordham Trash City cleared?
Fordham Court
Hardees Building
Beanie Baby signs Apache
Freedom Station Banner, windows
Tirees Plus window signs
5
AMOCO for hire sign etc.
3405 Belden shed behind house
3306 Belden trailer in yard
33rd and Belden boat in yard
291233 rd Car & truck in yard
2905 33rd house needs repair
3335 Belden Boat in yard
281234 Car in Yard
3421 Coolidge Boat in yard
3608 Coolidge const sign
3612 Harding Pallets
3523 Harding ? got call during campaign
3507 Harding trash
35d' andEdwards time limit on permit
3609 Edwards trailer
�.P
3625 Edward trailer
3629 Roosevelt tar trailer
3621 Roosevelt trailer boat stuff
3 606 Rosevelt truck/trailer in back
3 540 Roosevelt boat ,
3557 Roosevelt Fence, wood, rodent harboragae
3241 Stinson Wood steps?
• 3207 Stinson Car in yard
3109 Stinson house condition, junk, cars
3101 Rankin yard
3117 Croft Dr Paint & Maint.
Croft Drive alley Fire lane
3204 Croft boat & trailer
3320 Croft trailer
Highcrest and 33rd Realtor sign
Townhomes on 88 Fence
•
2832 Old Highway 88
2601 296 Ave. Car in yard
•
CITY OF ROSEVILLE
ORDINANCE NO. 1134
AN ORDINANCE ADDING A NEW CHAPTER 3 ESTABLISHING A PROCEDURE
FOR ENFORCING ADMINISTRATIVE OFFENSES.
The City Council of the City of Roseville, Minnesota, does
hereby ordain:
I .
The City Code of the City of Roseville is hereby amended by
adding a Chapter 3 to read as follows:
3. Administrative Offenses
3 .010 . Purpose. Administrative offense proce-
dures established pursuant to this chapter are intended
• to provide the public and the City with an informal, cost
effective, and expeditious alternative to traditional
criminal charges for violations of certain ordinance
provisions. The procedures are intended to be voluntary
on the part .of those who have been charged with adminis=
trative offenses. At any time prior to the payment of
the administrative penalty -as is provided for hereafter,
the individual may withdraw from participation in the
procedures in which event the City may bring criminal
charges -in accordance with law. Likewise, the City, in
its discretion, may choose not to initiate an administra-
tive offense and may bring criminal charges in the first
instance. In the event a party participates in the
administrative offense procedures -but does not pay the
monetary penalty which may be imposed, the City will seek
to collect the costs of the administrative - offense
procedures as part of a subsequent criminal sentence in
the event the party is charged and is adjudicated guilty
of the criminal violation.
3 .015. Administrative Offense Defined. An
administrative offense is a violation of a provision of
this Code and is subject to the administrative penalties
set forth in the schedule of offenses and penalties
referred to in Section 3 .050, hereafter.
• 3 .020. Notice. Any officer of the Roseville
Police Department or any other person employed by the
City, authorized in writing by the City Manager, and
having authority to enforce this Code, shall, upon
• determining that there has been a violation, notify the
violator, or in the case of a vehicular violation, attach
to the vehicle a notice of the violation. Said notice
shall set forth the nature, date and time of violation,
the name of the official issuing the notice, and the
amount of the scheduled penalty.
3 .025. Payment. Once such notice is given, the
_ alleged violator may, within seven (7) days of the time
of issuance of the notice, pay the amount set forth on
the schedule of penalties for the violation, or may
request a hearing in writing, as is provided for hereaf-
ter. The penalty may be paid in person or by mail, and
payment shall be deemed to be an admission of the
violation.
3 .030 . Hearing. Any person contesting an
administrative offense pursuant to this Chapter may,
within seven (7) days of the time of issuance of the
notice, request a hearing by a hearing officer who shall
forthwith conduct an informal hearing to determine if a
violation has occurred. The hearing officer shall have
authority to dismiss the violation or reduce or waive the
penalty. If the violation is sustained by the hearing
officer, the violator shall pay the penalty imposed.
• 3 .035 . Hearina Officer. A City employee desig-
nated in writing by the City Manager shall be the hearing
officer. The hearing officer is authorized to hear and
determine any controversy relating to administrative
offenses provided for in this Chapter.
3 .040. Failure to Pay. In the event a party
charged with an administrative offense fails to pay the
penalty, a misdemeanor or petty misdemeanor charge may be
brought against the alleged violator in accordance with
applicable statutes. If the penalty is paid or if . an
individual is found not to have committed the administra-
tive offense by the hearing officer, no such charge may
be brought by the City for the same violation.
3 .045. Disposition of Penalties. All penalties
collected pursuant to this Chapter shall be paid to the
City treasurer and may be deposited in the City' s general
fund.
3 .050. Offenses and Penalties. Offenses which
may be charged as administrative offenses and the
penalties for such offenses may be established by
resolution of the City Council from time to time. Copies
• of such resolutions shall be maintained in the office of
the City Manager.
3 . 055 Subsequent Offenses. In the event a party
is charged with a subsequent administrative offense
within a twelve (12) month period of paying an adminis-
trative penalty for the same or substantially similar
offense, the subsequent administrative penalty shall be
increased by twenty-five percent (25%) above the previous
administrative penalty.
II .
This Ordinance shall be in full force and effect from and
after its passage and publication.
PASSED by the City Council of the City of Roseville this 24th
day of January 1993 .
Mayor
ATTEST:
City Mana er
/u/bettyd/vp/1011.18/3
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EXTRACT OF MEETING MINUTES
OF
THE CITY COUNCIL OF THE CITY OF ROSEVILLE
Pursuant to due call and notice, a regular meeting of the City
Council of the City of Roseville, State of Minnesota, was duly held
on the 24th day of January , 1994, at 7: 30 p.m.
The following members were present : Mastel, P. Johnson, Goedeke,
Wiski and V. Johnson, and the following
members were absent : None.
Member P. Johnson introduced the following resolution and
moved its adoption:
RESOLUTION 9043
RESOLUTION AUTHORIZING THE CITY OF ROSEVILLE TO
ADOPT AN ORDINANCE ESTABLISHING A PROCEDURE FOR ADJUDICATING
ADMINISTRATIVE OFFENSES AND PROVIDING FOR A SCHEDULE OF OFFENSES
AND ADMINISTRATIVE PENALTIES
• WHEREAS, the City Council of the City of Roseville has adopted
an ordinance establishing a procedure for adjudicating administra-
tive offenses and providing for a schedule of offenses and
administrative penalties, and
WHEREAS, said ordinance authorizes the City Council, from time
to time, to identify administrative offenses and establish
penalties for such offenses.
NOW, THEREFORE, BE IT RESOLVED, the City Council does hereby
resolve:
1. Listed below are administrative offenses and administra-
tive penalties for such offenses:
ADMINISTRATIVE
OFFENSE PENALTY
Alcohol and Tobacco Sales
Purchase, possession by underage person 50.00
Lending I .D. to underage person to purchase 100. 00
License holder 150.00
All other violations 100.00
ADMINISTRA7 j6 v m
OFFENSE PENALTY
• Animals
Vicious Animal 50 . 00
All Other Animal Violations 25 .00
Building Code 100 . 00
Fill Permits 100 . 00
Failure to Apply for License 50 . 00
FIRES
No Open Fires 25 . 00
Fire Code 100. 00
Fireworks
Use, Possession, Sale Prohibited 25 . 00
Land Use 100 . 00
Licenses not Occurring Elsewhere
50 . 00
• Miscellaneous
Illegal Dumping 50 . 00
Consuming Alcohol in Unauthorized Places 25. 00
Tampering with Civil Defense Warning System 50. 00
Seat Belts 10. 00
Expired License Plates 20. 00
Missing Plate/Tabs 10 . 00
Trespassing 25. 00
Golf Cart and All Terrain Vehicle Violation 25 . 00
Noise Complaints 50 . 00
Parking
Handicap zone 100 . 00
Fire Lane 25 . 00
Snowbird 25. 00
Blocking Fire Hydrant 25.00
All Other Illegal Parking 10 . 00
Parks
Park Ordinance Violations 25.00
2
• ADMINISTRATIVE
OFFENSE PENALTY
Peddling 75 . 00
Public Nuisance 100 . 00
Regulated Businesses 100 . 00
Signs 50 . 00
Snowmobiles 25 . 00
Weapons
Discharge or Display of Pellet/BB/Splat Guns 50 . 00
Wetland/Shore Land 100 . 00
The motion for the adoption of the foregoing resolution was duly
seconded by Member Wiski, and upon a vote being taken thereon, the
following voted in favor thereof : Mastel, P. Johnson, Goedeke, Wiski,
and V. Johnson, and the following voted against the same: None.
• WHEREUPON said resolution was declared duly passed and adopted.
STATE OF MINNESOTA)
) SS
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified City Manager of the City
of Roseville, County of Ramsey, State of Minnesota, do hereby certify
that I have carefully compared the attached and foregoing extract of
minutes of a regular meeting of said City Council held on the 24th day
of January, 1994, with the original thereof on file in my office'.
WITNESS MY HAND officially as such Manager this 26th day of January,
1994.
Steven 9. Sarko y, City pager
SEAL
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V. DISCUSSION ON COMPUTER CONSULTANT.
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MEMORANDUM
DATE: March 31, 1998
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: MIS CONSULTANTS/COMPUTER TECHNOLOGY
At the March 10'council meeting, Council directed staff to contact the companies who
had submitted computer technology proposals to readdress the technology upgrade.
Council felt the proposals received addressed the second level of implementation and
that what the City needs to do is determine how the upgrade will make the City more
productive.
• The desired information is to provide the City with goals and a clear
vision/understanding of what is possible for St. Anthony to do with the upgraded
technology. Also, Council indicated that because that the consultant selected would be
developing hardware specifications that the firm should be excluded from bidding on
hardware upgrades.
I contacted the firms who had submitted proposals to discuss our needs and requested
them to resubmit their proposals accordingly. Two of the firms (GE Capital and
Business Records) wish to remain a hardware vendor and not provide the City with
consulting services.
That leaves the City with LDSI's proposal (LDSI is not a hardware provider). In
addition, staff did additional research and found a consultant by the name of NETLink
who has done extensive work with several Cities including Shoreview, Fridley,
Oakdale, Brooklyn Park and other governmental units.
Also, I was able to secure an Internet tape from Community Television, which
discusses the commitment of several Northwest Suburbs that are in the process of
upgrading their technology (NETLink has worked with some of these Cities).
For Councils review, I have included the proposals from LDSI and NETLink. Please
• note that LDSI acknowledges the need for a network assessment and a goal setting
vision and feels their initial proposal provides the City with those services.
sNETL15-
NETLink
ink indicated that the automation of St. Anthony's computer technology is similar
to what they have done for the City of Fridley and estimates the project should take
between 80 to 100 hours.
Comparison of the two firms:
1) Nether firm provides hardware, which means consulting is their main
focus.
2) LDSI was recommended by the League of Minnesota Cities.
3) NETLink has worked with several cities that have automated their
technology or are in process of upgrading.
4) The billable charge per hour for LDSI is $100.00 per hour.
NETLinks is $115.00 for 80 - 100 hours. $100.00 per hour for 100
plus hours.
Final thoughts:
My impression is that either one of these firms could provide the consulting services the
City is seeking. LDSI is very competent to provide the services; however, with the
exception of the League their references indicated very little work with city
governments.
• On the other hand, NETLink has provided services to the cities of Fridley, Shoreview,
Brooklyn Park and etc. Selection of this firm could be beneficial because of their
previous city government experience (having already completed this process for other
cities could result in less billable hours).
•
• consulting services
O
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March 25, 1998
Mr. Roger Larson
City of St. Anthony Village
3301 Silver Lake Road
St. Anthony Village, MN 55418-1699
Dear Mr. Larson,
Thanks again for the opportunity to address the City of St. Anthony Village's technology upgrade
issues.
To facilitate the City's technology migration, we must first understand its needs. By allowing LDSi to
provide a network assessment, as initially proposed, we will better understand the city's current
technology environment. This will enable us to recommend an infrastructure upon which the city will
be able to build for future technology requirements.
• Following the network assessment, we will discuss with city managers, department heads and
council members' plans for the city's future and how technology may be utilized to make the vision a
reality.
A session on "Visioning for Your City" will be held at 11:00 a.m. on Thursday, June 18 at the League
of MN Cities' Annual Conference in Duluth. I thought this might be of interest to you. We will have a
booth at the conference and hope to see you there.
Attached is the original proposal. We feel that this proposal itemizes the initial actions that should
be taken for the City to accomplish its goals. If you have any questions, please feel free to contact
Richard Friedman or me.
Thanks again.
Sincerely,
MatJa a
Account Manager, LDSi consulting services
Is
2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1 l08 FAX 612.378.2264
Equal Opportunity Employer
1 -7
City of St. Anthony Village
• Information Technology Assessment
March 25, 1998
Professional Services Summary
LDSi's focus during the assessment will be to observe the way in which your city operates; learn the
efficiencies and deficiencies of how technology is currently utilized by The City of St. Anthony Village
employees; listen to and understand the ideas of the representative staff including Police, Fire, Public
Works,. Financial, Administration, and City Council; and apply our findings to the technology available
in the marketplace. At all times, the human factor will play a large role in evaluating options and
making recommendations.
The key to any successful information system implementation is upfront planning and discussion to
best understand the workflow and objectives of the city. In doing so, it is relevant that a representative
group of staff be actively involved in defining this process and in discussing operations that work
effectively and those that cause bottlenecks or are time consuming. The end result of such planning
and discussion will be recognition among all individuals involved of the specific areas requiring
attention and the priorities of each. Once the key elements of your workflow are defined and there is
a common understanding of employee needs, we begin to match this with the technology that will
produce the results you have identified.
The end result of the information technology assessment will be a detailed written plan with specific
recommendations and estimated costs for the products and services that are required to accomplish
• the stated goals. The order in which technology is implemented will be documented to ensure the
proper infrastructure is in place for the evolution of your information system. With this plan, you will
be able to begin the procurement process.
• Page 1
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2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
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Equal Opportuurry Emplo-ver
1g
City of St. Anthony Village
Information Technology Assessment
March 25, 1998
Definition of Services
A requirement to the success and thoroughness of the assessment is the timely availability of key
staff for interviews/discussions, and their prompt participation in facilitated interviews.
This project is a partnership. The first two Phases utilize interviews, internal surveys and discussions.
The phases and the activities within them are defined as follows.
Phase 1: Strategic Direction
The strategic information technology direction is based on a combination of determining key business
processes and the goals of the city. The information technology direction defined in this phase
focuses on the existing technology, technology requirements, where to deploy this technology, and
how it will support the City's business objectives. The tasks included in this phase are:
1. Review Current Environment
The goal is to understand the capabilities and limitations of the current application/system. This is
accomplished through one-on-one interviews, internal surveys, and discussions.
• 2. Current Technology Review Session
This involves verifying the findings report of the current information technology infrastructure,
discussion of key business objectives of the future environment, and broad strategic direction
based on the City's goals, priorities, and constraints.
• Page 2
•
2021 East Hennepin Avenue, 1-1-30, Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
•
Equal Opportunity Employer
Iq
City of St. Anthony Village
Information Technology Assessment
• March 25, 1998
Phase II: Tactical Direction
The tactical direction phase focuses on the high level functional and technical requirements necessary
to develop the future architecture. The tasks included in this phase are:
1. Identify Functional Requirements
Involves working with representative city users to determine the important aspects of the business
and information requirements.
2. Develop Systems Architecture
Involves laying out the characteristics and relationships of the key systems components needed
for the long-term strategic architecture. Includes a conceptual diagram, glossary, and key
principles/goa!s that were used.
3. Develop Technology Framework
Involves identifying the specific technologies, technical approaches, and requirements to support
the projected organizational needs.
4. Prepare Information Technology Plan
Involves documenting the strategies, overall approach, costs, and benefits to guide future systems
• development activities. Includes estimated costs and high level implementation strategy and plan,
as well as risk assessment.
Phase III: Written Information
Broadly speaking, the areas LDSi has addressed in this proposal include an Information Technology
Assessment resulting in a written plan that will detail the following areas based on the need's defined
in discussions between LDSi and the City of St. Anthony Village.
LDSi will provide the City of St. Anthony Village with an executive summary upon completion of the
previous phases. This document will include recommendations for hardware and software along with
a detailed list of services needed, including project profile and description.
• Page 3
L®CIS i
2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
e
Equal Opportunity Employer
20
City of St. Anthony Village
Information Technology Assessment
• March 25, 1998
Proposed Consultant Biographies
Randy Niewenhuis, Senior Project Manager
Randy has extensive AS/400 experience both as a Project Manager and as a hands on programmer.
He also has been exposed to numerous mid-range packages. His primary responsibilities are to
provide project management, consulting, and documentation. Randy will oversee the entire project.
Randy provides LDS1 clients the following skills:
• Application development and support including AS/400, RPG II & III, Lotus Notes, Client Server
platforms, and IntraNetware development
• Departmental activities including budget responsibility, workflow management, staffing, project
management disciplines and controls, software requirements definition, and determining
strategic software directions
• Wireless /wireline communications design
• A broad base of business knowledge including office management, marketing and promotion,
accounting, service programs, new computer systems, computerized parts inventory, and
ordering systems
• Judy Bergquist, Senior Applications Consultant
Judy is a 14 year veteran of the LDSi consulting team and has extensive knowledge of three time &
billing systems. He; primary responsibilities are to provide project management, consulting, and
training on law firm management software (time & billing, financial management, case management,
document management) for law firms in the Minneapolis/St. Paul seven county metropolitan area. She
also serves as project manager for network installations, system upgrades, and technology
assessments. Judy is a DOCS OPEN certified engineer.
Judy provides LDSi clients the following skills:
• Training on a variety of software including time & billing, financial management, case
management, and document management
• Developing installation plans for new software by determining conversion, training and
implementation needs, and coordinating schedules
• Providing support to law firm management by performing software demonstrations to evaluate
utilization within the firm
• Consulting with clients to assess their needs for information systems including hardware and
software, installation, and training
• Managing the installation of networks, including scheduling resources, and identifying training
and implementation specifics
Conversions to DOCS OPEN
• DOCS OPEN & Sybase upgrades
• Page 4
• 2021 East Hennepin Avenue, LL30. Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
e
Equal Opportuuiti• EmploYer
21
City of St. Anthony Village
Information Technology Assessment
• March 25, 1998
Joe Wivoda, Senior Network Consultant & LDSi Network Services Manager
Joe is an experienced CNE with a strong background as a Novell Netware technical analyst and Unix
administrator, with impressive integration and troubleshooting skills. He recently acted as second-in-
command of a 2,000+ node network, including international wide-area communications, where he was
largely responsible for the initial system design and implementation. Joe is an accomplished
developer / executor of Disaster Recovery Plans, Help Desk Programs, E-mail communications,
Internet connectivity, and Product Evaluation Programs.
Joe provides LDSi clients the following skills_
• Strategic information systems design
• Ncvell, Microsoft NT& Unix connectivity expertise
• Novell administration including Netware upgrades and 4.1x NDS expertise
• Unix administration
• RAID hardware configuration experience
• Sun software and hardware set-up, administration, and development
• Programming in C on Unix, Unix shell scripts, PERIL
• Experience with Cisco router configurations and maintenance, T1 lines
• E-mail expertise including GroupWise, Microsoft Mail, and SMTP
Macintosh experience
•
• Page 5
• 2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
•
Equal Opporlunir}• En:plor•er
City of St. Anthony Village
Information Technology Assessment
• March 25, 1998
Professional Service Fees
LDSi will provide the services detailed in this proposal for a "not to exceed" fee of $8,200.00. All time
spent (on-site consulting, research, telephone conferences, information gathering, documentation,
travel time, etc.) by LDSi to provide these services will be tracked and billed at $100.00 per hour up to
the $8,200.00 fee ceiling.
Payment Terms
Fifty percent ($4,100.00) of the not to exceed dollar value is due upon acceptance of this proposal by
the City of St. Anthony Village. The balance of professional service fees and expenses is due within
ten (10) business days of the City's receipt of LDSi's invoice at the conclusion of the project. Any
professional services provided above and beyond the Definition of Services during the course of the
project will also be payable at this time. Should the total amount of professional services fees be less
than the down payment of $4,100.00, LDSi will refund the difference to the City of St. Anthony Village
or provide additional services at the rate of $100.00 until a credit balance no longer exists.
Project Commencement
OCommencement of the Information Technology Assessment is yet to be determined. LDSi requests a
minimum two weeks notification of any initial meetings to ensure that the proposed consultants are
available. In order to begin scheduling, an executed agreement between the City of St. Anthony
Village and LDSi will need to be in place.
• Page 6
• L®Ell,
®
2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
•
Equal Opportunit} Employer
City of St. Anthony Village
Information Technology Assessment
• March 25, 1998
Pricing Overview
Phase I Strategic Direction
Review Current Environment,
Current Technologies Review Session
Estimated Hours 32
Phase li Tactical Direction
Identify Functional Requirement
Develop Systems Architecture,
Develop Technology Framework
Prepare Information Technology Plan
Estimated Hours 30
Phase /fl Written Information
Executive Summary
Estimated Hours 20
• Total Estimated Hours 82
• Page i
I—®CIS®
• 2021 East Hennepin Avenue, LL30, Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
•
Equal Opportunity Employer
24
City of St. Anthony Village
• information Technology Assessment
March 25, 1998
References
City of Falcon Heights Jardine , Logan & O'Brien
Ms. Carla Asleson Ms. Laura Shryer
2077 W. Larpenteur Ave. 2100 Piper Jaffray Tower
Falcon Heights, MN 55113 444 Cedar Street
Phone: 644-5050 St. Paul, MN 55101
Phone: 290-6500
League of Minnesota Cities
Ms. Barbara Gallo
145 W. University Avenue
St. Paul, Mn 55103
Phone: 215-4010
•
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• �®Se
2021 East Hennepin Avenue, 1-1-30. Minneapolis, MN 55413 612.378.1108 FAX 612.378.2264
•
Equal Opportunity, EniploNer
,2 5
NNCG
e r n a�f I o n c I
Thursday, March 19, 1998
Roger Larson
Saint Anthony Village
3301 Silver Lake Road
St. Anthony, MN 55418-1699
RE: Technology Consulting and Support Partnership
Dear Roger:
• Thank you for meeting with me on Friday to discuss your vision for information technology
at Saint Anthony Village. I enjoyed our conversation and am excited to assist your
organization in defining and fulfilling this vision. NETLink International focuses on
matching business objectives with proven technology solutions. We believe it is critical to
first define our clients needs before we make any recommendations. This allows our clients
to keep technology in line with their business needs,to be proactive with technology
implementations, to provide proper funding for projects, and most importantly,to provide
the largest impact from the dollars spent on technology.
NETLink has provided professional technology solutions to many organizations similar to
Saint Anthony Village. Some if these include:
The City of Shoreview
The City of Fridley
The City of Brooklyn Park
The City of Oakdale
The Minneapolis Park and Recreation Board
The Minneapolis Institute of Arts
The Minneapolis Public Housing Authority
The common thread between these clients is that NETLink made them more productive by
enhancing and stabilizing their information systems. I would be glad to provide the contact
information for these clients if you would like to contact them.
•
2550 University Avenue West, Suite 240 N. • St. Paul, Minnesota 55114 • Tel. (612) 645-5101 • Fax(612) 645-0615
In our meeting on Friday, we discussed that the the automation of Saint Anthony's computer
communications is similar to what NETLink has done for the City of Fridley and many
public organizations. NETLink's rate schedule for professional consulting and network
engineering services is as follows:
0 - 40 hours $135.00 per hour
40 - 100 hours $115.00 per hour
100 plus hours $100.00 per hour
I look forward to working with the individual departments and the city council to best
determine what network solutions and improvements could be implemented at Saint
Anthony Village. NETLink will help define your goals and compare them to what other
cities and public entities are doing as well as any industry standards that are applicable.
Sincerely,
J
0
�v I
• Art Carruth
(612)645-5101
art@netlink.nlink.com
enclosure
•
•
VI. DISCUSSION OF CONTRACT WITH NORTHWEST
YOUTH & FAMILY SERVICES.
•
•
- 1 2- 7
Northwest Youth & Family Services
I 3490 Lexington Avenue North • Shoreview, MN 55126 (612) 486-3808 • FAX (612) 486-3858
tttu arch 19, 1998
TO: Michael Mornson, City Manager
City of St. Anthony
FROM: Kay Andrews, Executive Director
Northwest Youth & Family Services
SUBJECT: The Contract
After a year of many hours of discussion, various drafts and proposals, I think we have a
Contract. As I hope you understand, this Contract will replace the present Joint Powers
Agreement. The same Contract is being used by all cities, therefore preserving the sense
of a collective effort to insure the provision of social services in the northwest suburbs of
Ramsey County. This version has been approved by the Roseville City Council and will
be approved by our Board at their April 9, 1998 meeting. I do not anticipate any problem
arising around its approval.
This leaves the next step up to you and your Council. They will need to examine the
• Contract, discuss it and hopefully agree to it. I would encourage you to take action on this
as soon as reasonable so we can all put this matter to rest. After positive action has
occurred, pleased execute the appropriate signatures and return it to me. I will than get
the Contract signed here and return one original to you.
You can expect to receive quarterly reports as indicated in the Contract. The NYFS
board is presently working on a by law revision. When that is completed I will send to you
the other materials indicated in the Contract. If you have any questions about any of this,
please give mea call. I will however be on vacation until April 6. If you need assistance
while I am gone please ask for David Evertz.
One housekeeping matter - if you paid your city allotment only for the first quarter, please
remit the remainder.
Again, thanks for all the time and cooperation you have given to making this transition
become a reality. I do believe this Contract allows us to move smoothly into the future
and continue our collaborative relationship with you.
Thank you.
Sincerely,
•
Kay Andrews, LICSW
AGREEMENT
I. PARTIES.
This Agreement is made and entered into by and between the City of St.
Anthony, Minnesota ("City") and Northwest Youth and Family Services ("NYFS").
II. RECITALS.
A. NYFS is a non-profit social service agency whose mission is to meet the
unmet developmental needs of at-risk youth and families within their
community environment with emphasis on providing services through
collaboration and coordination with existing community resources. These
services are available to youth and families residing in the northwest
suburbs of Ramsey County, including, but not limited to, the municipalities
which are signatory to agreements which are identical to this Agreement
("participating municipalities") and students and families from Independent
School Districts 621, 623 and 282.
B. Through this Agreement the City intends to contract with NYFS to provide
such services to its residents and to act as a sponsor of NYFS by
providing financial support, a method to establish appropriate services to
be provided and policy guidance for its activities.
C. This Agreement shall be used as the form agreement between NYFS and
each of the participating municipalities. This Agreement replaces a Joint
Powers Agreement and is intended to continue the spirit of cooperation
and collaboration in the provision of social services between the City and
NYFS.
III. TERMS AND CONDITIONS.
In consideration of the mutual understandings of this Agreement, the parties
hereby agree as follows:
A. Prior Agreements Cancelled. By execution of this Agreement any
prior agreements and amendments thereto between the parties
are hereby cancelled.
B. Services Provided. NYFS shall provide the City and its residents with
youth and family counseling and programs set forth in the Addendum
Attached hereto.
C. Principles of Services and Program Establishment and Operations.
• On a yearly basis and prior to submission of its annual budget, as
provided for hereafter, NYFS shall:
1. Report regarding proposed changes in services and programs
to the City; and
2. Establish a fair and open bidding/request for proposal (RFP)
• process to contract, manage or provide such services and
programs which are not directly provided by NYFS staff.
D. Funding.
1. In addition to the participating municipalities share of the Annual
budget, funds for the operation of NYFS will be raised By NYFS
endeavoring to secure user fees, grants and appropriations from
private organizations, the State of Minnesota, Federal and County
agencies, and other legal and appropriate sources.
2. The City shall pay annually to NYFS an amount equal to $1.20
per capita ("Per Capita Payment") based upon City's population
in Ramsey County. The City's population shall be determined
by using the most recent Metropolitan Council population data.
the Per Capita Payment may be adjusted annually for inflation/
deflation using the Implicit Price Deflation index with 1997 as
the base year. Such adjustment shall not exceed plus or minus
5% in any year. Any adjustment in the Per Capita Payment
beyond those indicated by reference to the Implicit Price
Deflation index shall require approval of each of the participating
municipalities.
• 3. Amounts payable by the City shall be paid to NYFS on or before
January 30, of each year to cover the City's share for that year.
E. Board of Directors. This Agreement is contingent upon the City having a
designated seat on the Board of Directors. The Board of Directors shall
be limited to not more than 20 Board members.
F. 'Further Obligations of the NYFS. In addition to the obligations set forth
elsewhere in this Agreement, this Agreement is further contingent upon
NYFS doing the following:
1. The Bylaws of NYFS shall be amended to add provisions requiring
an open process for contracting services as provided for in
paragraph C.2., above, and prohibiting NYFS from supporting or
opposing individual candidates for election to public office in any
of the participating municipalities; and adding the requirement that
IRS 501.C3 status be maintained.
2. On or before June 30, of any year NYFS shall submit a written
report to the City including an Annual Report, the audited
financial statement, a program specific summary of services
• provided to the municipality, and the proposed city budgeted
amount for the subsequent year; in addition, 30 days from the
end of each calendar quarter, NYFS shall submit a written report to
the participating municipality.
3v
3. Periodically advising the City of services available through NYFS
To the City's residents:
4. Establishing a sliding scale for counseling services available
through NYFS to the City's residents and periodically advising
the City of such fees:
5. Providing other reasonable information requested by the City;
6. Purchasing a policy of liability insurance in the amount of at
least $1,000,000.00, naming the City as an additional insured
and providing a copy of the insurance certificate evidencing such
policy to the City, annually;
7. Provide the City with a copy of its Articles of Incorporation,
Bylaws, Amendments thereto, and the IRS tax exempt status
letter;
6. NYFS shall defend and indemnify the City from any and all
claims or causes of actions brought against the City of any
matter arising out of this Agreement or the services provided
pursuant to this Agreement; and,
• 7. Without the written approval of the City, NYFS will not enter into
any agreement with any other city which differs from the terms
and conditions of this Agreement.
G. Term. This Agreement shall remain in full force and effect for an
indefinite term unless any party gives the other party at least 6
months written notice of its intent to cancel this Agreement
effective December 31, of the year in which the notice is made.
H. (A) Distribution of Assets Upon Dissolution.
If NYFS ceases to operate, the Board of Directors will do one of the
following:
1. Give the assets to one or more non-profit agencies providing similar
social services in the northern suburbs of Ramsey County; or,
2. Form a new Foundation to fund appropriate social service
programming in the northern suburbs of Ramsey County.
The final Distribution of Assets Plan must be approved by the Ramsey
• County District Court.
31
• (B) Deviation from the Mission.
If the City Council determines that NYFS has materially deviated
from its mission (See II. Recitals, A.), the City Council may ask
the NYFS Board of Directors to consider dissolving the agency
and liquidating the assets. The Board will do one of the
following:
1. Consider the request and by a majority vote deny it.
2. Consider the request and by a majority vote agree to modify
the programs to be consistent with the mission.
3. Consider the request and by a majority vote agree with the
request and move to dissolve the agency and liquidate
the assets.
IN WITNESS WHEREOF, the parties have executed this Agreement on this
date set forth below.
CITY OF ST. ANTHONY
• By:
Mayor
Its:
Clerk/Manager
Dated:
NORTHWEST YOUTH & FAMILY SERVICES
By:
Executive Director
Its:
Chairman of Board of Directors
Dated:
•
•
VII. PROGRESS UPDATE ON 1998 GOALS.
•
•
3z
• Goals (priority order)
Staff and Council identified goals for the next 2-3 years and prioritized them. Number of votes
are in parenthesis.
1. Liquor operations (10)
Stonehouse
ON/OFF
Equipment maintenance
Profits
2. Parks (9)
3. Apache (6)
4. St. Anthony Shopping Center (4)
5. Water (7)
6. Level of service (5)
7. Taxes (4)
Capacity/size of the pie
Control
8. Infrastructure (3)
9. Housing stock (3)
• 10. ACTION (3)
11. Comprehensive Plan (2)
—Beautification
12. Technology (1)
13. Community Center/Great Hall (1)
14. Sister City (1)
15. Mandates (1)
16. Communications (1)
Action Plans
1. Liquor Operations
Action
a) City Manager, Finance Director,Liquor Manager and Springstead conduct a 1998
profit analysis of liquor enterprise which includes different assumptions and
scenarios.
b) Continue with Stonehouse on a break-even basis.
c) Council meets in three months to review analysis and takes next steps.
2. Parks
Action
a) During 1998, Council adopts Vision, Capital Plan Strategy, and Implementation
Plan.
• b) Council involved in joint planning and coordination with Parks Task Force, Flood
Task Force and School Board.
-8-
33
• 3. Apache
Action
a) Manager discusses plans with Opus
b) Council meets with Opus
C) Manager requests proposals from city planners to determine highest and best use
of St. Anthony Shopping Center property within the next 90 days
4. St. Anthony Shopping Center
Action
Manager requests proposals from city planners to determine highest and best use of St.
Anthony Shopping Center property to develop vision for a more viable business district
including Stonehouse, Kenzie Terrace,Northgate, Sentyrz, Bowling Alley, KFC/Video
within 90 days.
5. Level of Service: Increased Demand for Provision of Services
Action
a) Get a Web page in 1998-currently have one that students at the St. Anthony
School District developed
b) Explore staffing levels
6. Taxes
Action
a) Conduct a survey in 1998 to frame question to tax payers regarding school, city,
and community services - conduct meeting with the School Board to determine
the contents of the survey
b) Continue discussions of developing models for 5-10 years regarding spending
capacities of fully developed community
7. Infrastructure
Action
a) Develop a plan for Public Works facility and Fire Station by the end of 1998
b) Silver Lake Bridge- 1999
8. Housing
Action
a) Concern related to poor repair of houses and inability to enforce by the courts
b) Conduct a city clean-up day, focusing on more of the positives and motivations
rather than the enforcement side
C) Develop a program to improve housing stock which may include a point of sale
ordinance-have the Planning Committee review and report back to the Council
on this
9. Community Center/Great Hall -Volunteer Dinner
Action
a) Dennis and George are chairs for an April event
b) They will explore new ways of involving community
• The Council took MBTI instrument and discussed the strengths of the team and the challenges of
individual differences.
-9-
34-
March
4March 11, 1998
INVITATION FOR PROPOSALS
Proposal Opening:
Tuesday, April 15, 1998
11:30 a.m.
St. Anthony City Hall
3301 Silver Lake Road
St. Anthony, MN 55418
The City of St. Anthony is in the process of trying to determine the best use for several areas
in the community. These are mostly commercially zoned areas that include the Apache Plaza
and St. Anthony Shopping Center, both of which were constructed in the 1950's; a City
owned building that houses a municipal bar and liquor store, fire station, and hair salon; and
blighted residential properties that the City has purchased for redevelopment. The City invites
you to submit a proposal to assist in preparing a redevelopment plan for these areas:
a. Apache Plaza, 3800 Silver Lake Road; and
b. St. Anthony Shopping Center, 2700 Hwy. 8, and surrounding area
including the Northgate Business Office, Town/Country grocery store
(vacant), Custom Liquidators, Phillips 66 Station, City of St. Anthony
properties: Stonehouse Bar & Grill, Fire Station, 2900 Kenzie Terrace,
and City owned R-1 properties on Kenzie Terrace. See attached.
1. GENERAL.
Proposals will be received by the City of St. Anthony on or before Tuesday, April 15,
1998, at 11:30 a.m., Attention Kim Moore-Sykes, Management Assistant, City Hall,
3301 Silver Lake Road, St. Anthony, MN 55418, 789-8881.
Those submitting proposals should be cautious when sending proposals by the U.S.
Mail system. Mailed submittals should be posted in sufficient time for them to
arrive at City Hall prior to the time and date specified. The City reserves the right
to reject any or all proposals for any reason whatsoever.
A representative from the selected firm will be expected to be prepared to present the
proposal before the City Council at a Council meeting.
•
� S
2.0 REQUIRED PROPOSAL FORMAT.
Proposals are required to be presented in the format specified herein. The required
Table of Contents for the Proposal is as follows:
I. Separate Executive Summary for A and B.
II. Separate Proposal and Costs, Fees for A and B.
III. List of Project Members and Resumes.
IV. Other Information.
1. Emergency telephone numbers.
2. License, insurance and bond information.
2.1 SECTION I, EXECUTIVE SUMMARY.
The executive summary is an important portion of the Proposal. It should present a
clear, but concise summary of the evaluation systems used; planning services to be
provided and costs detailed in the Proposal. Structure the Executive Summary of the
Proposal in a manner that allows it to serve as a "stand-alone" summary when separated
from the other portions of this Proposal.
Attached to this Request for Proposals is property information on the areas for which
planning services are desired and plat maps of the project areas.
• Firms submitting proposals are re uired to be licensed, bonded and insured (Worker's
Compensation and Liability).
Firms submitting proposals are required to provide a listing and resumes of all project
members and staff that will be working on the project.
Firms submitting proposals are required to provide emergency telephone numbers.
•
2 --
3�
STAFF REPORT
DATE: March 17, 1998
TO: Planning Commissioners
FROM: Kim Moore-Sykes, Management Assistant
ITEM: Point of Sale Ordinance.
At the direction of the City Council and as the result of the goal setting retreat, I am in
the process of researching point of sale ordinances from various communities in the
Metro area. Attached are copies of various ordinances and newspaper articles that
describe what some cities are doing regarding point of sale and code enforcement.
Please review what you can read (some of the copies came through the fax very
smudged or in small print) and we can discuss suggestions that would work for St.
Anthony on Tuesday evening.
•
•
VIII. QUICK TAKES.
A. Tires Plus request.
•
•
3 -7
• LUSHAN, INC., JURON, INC. & SENQUIST, INC.
d.b.a. TIRES PLUS
1315 LARPENTEUR AVENUE, SUITE B
ROSEVILLE, MN 55113
PHONE (612) 642-1523 FAX (612) 642-9138
March 10, 1998
Mike Mortenson
City of St. Anthony
3301 Silverlake Rd.
St. Anthony, MN 55418-1699
Dear Mr. Mortenson,
This letter is regarding the remodeling of the Tires Plus in Apache Plaza. In the past we
have discussed the expense of this remodeling. I have received bids and they are coming
in, in the area of$50,000 to $55,000. These bids are for the exterior of the building. The
bid on the interior of the store came in at $20,000 to $25,000.
We would like some feed back A.S.A.P., So we can get the contractors lined up. If you
• can give us a ball park amount that you are willing to put into the remodeling. It will give
us a better idea as to whether or not we can afford to do the remodel.
Thank you for your time we will be looking forward to hearing from you.
Sincerely,
Dennis
PP
Gregg Lundquist
Tires Plus Apache
•
3S
• LUSHAN, INC., JURON, INC. & SENQUIST, INC.
d.b.a. TIRES PLUS
1315 LARPENTEUR AVENUE, SUITE B
ROSEVILLE, MN 55113
PHONE (612) 642-1523 FAX (612) 642-9138
March 17, 1998
Mike Mortenson
City of St. Anthony
3301 Silverlake Rd.
St. Anthony, MN 55418-1699
Dear Mr. Mortenson,
Enclosed is a sketch drawing of the Apache Tires Plus. As you can see we are not
changing much except for the removal of the brown soffit and replacing it with matching
stucco from the liquor store. The corner towers will have illuminated "Tires Plus" signs in
them and the service signs on the East side will also be illuminated. I have been told by
the contractors that we could frame over the existing soffit which will reduce our demo
costs. I hope this will give you a better idea of our remodel plans at Apache.
• If you have any questions please feel free to call me at 642-1523. I hope to hear
from you soon.
Thank you.
Sincerely,
4
Dennis Knapp -tell
.
Tires Plus
•
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MAR-21-98 SAT 10;32 AM KKE FAX N0. 612+342+9267 P. Pi
140
KKE
Korsunsky Krank Erickson
Architects,Inc.
300 Firs,Avenue North
Minneapolis, M\ 55.401
613;39.4200
FAX 342-9267
Memorandum
Project: SAV Liquor
St.Anthony Villas Minnesota
KYLE No. 95-08-1179.25
To: Michael Mornson(via fax 781-9323)
From: Michael Knisely
Date: March 20, 1998
Subject: 'Gres Plus)Fmcia Reconstructlori
KKE has reviewed the attached Tires Plus sketch hit tbeir Simi An&hy Viiiaie store. ]iave the tdilbf diig
comments:
• Structural
The corner signs that project above the parapet will increase snow load on the roof behind. Unless joist and beam
reinforcement is provided,it is not likely the structure can support additional lc>Ads, This would have to be
analysed by a structural engineer. Also,we are not convinced that framing over the existing fascia is a wise move.
Those existiug soffits were framed up with wood studs and do not line up with the revised fascia of the liquor store.
We recommeud snipping off the fascia to expime the steel substructure(as war,done with ease on the liquor store)
and then adding the light gauge steel studs as a support for a fascia that aligns with the liquor store.
Aesthetics
The sketch shows a lack of distinction between the customer sales area and the service area as a result of a
consistent soffit elevation around the Tires Plus store. We recommend keeping the soffit high at overhead doors
and lowming the pordons at the customer safes area. For one thing,this will reinforce the sepaiation between the
service area and the customer sales area,and for another,it would etimifi&&field t6 i4iir and maintain the
tacky wall finishes above the:storefront windows. Also,we recommend the audition of fllasbnry piers(similar to
the liquor store)to add a sense of scale and to break up the long and monotdiidils fascia that is being proposed. At
a minimum,piers should be introduced between the service area(with its high soffit)and the customer area(with
its low soffit). Introducing lines in the soffit will do little on their own to break up the anffit. Ughting is an
excellent idea and one that you will find on the alternate plans submitted earlier with the liquor store drawings.
See our drawings Aha and Asa for elevations and wall sections depicting our earlier r6WHimended design.
General
As you are aware,the history of this BUddin;g is fraught with short cuts it,id make-bvels that havd edst glenty to
correct. We do not recommend goirij"'itis the sa fib path for addi idiil-16i Cofi flic Tires Pius fidid 1h order to
save a few bucks for a quick fix. By doifig a tasteftlf j6t'in design that is tmsiiRt with the work Yoti just
completed and by not covering up two layers of poor workmanship you can decidAsc&-&ii ehaace costs add
• substantial value and life to this building.
Copies To: Mike Larson(via fax 788-8483)
File
Architcourc
Planning
inrrrinr 1Vc;n.,
MAR-21-98 SAT 10 32 AM KKE FAX N0. 612+342+9261 P.02
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• C. Tenant's Alterations. Except for decorating changes and other alterations which do not adversely
affect the structure, systems, Common Areas, exterior, or value of the building of which the Premises are a
part and which do not exceed a cost of$1,000 for work done as a single project or alteration,Tenant shall not
make any repairs,replacements,alterations,improvements or additions("Alterations")to the Premises without
the prior written consent of Landlord, which consent shall not be unreasonably withheld so long as the
Alterations do not adversely affect the structure,systems, Common Areas, exterior or value of said building.
If Landlord's consent is required, then Tenant in requesting such consent and prior to any such work, shall
at its sole cost and expense:
(1) Submit to Landlord for review plans and specifications showing such work in reasonable
detail and pay to Landlord all costs incurred by Landlord in connection with such review.
(2) Furnish Landlord with the names and addresses of all contractors and copies of all contracts.
(3) Provide Landlord with all necessary permits evidencing compliance with all applicable laws,
ordinances and regulations.
(4) Provide Landlord with certificates of insurance in forms and amounts satisfactory to Landlord
naming Landlord as an additional insured when required by Landlord.
(5) Comply with such other requests as Landlord may reasonably make in connection with such
work.
All such work shall, at Landlord's election, be subject to supervision by Landlord. Tenant shall protect,
defend, indemnify and hold Landlord,the said building and other tenants of said building,harmless from and
• against any liabilities which may arise out of or in connection with the Alterations. All Alterations by Tenant
will be constructed with new materials,in a good and workmanlike manner, and in compliance with the plans
and specifications approved by Landlord, all insurance requirements, and all Applicable Laws. Tenant will
pay for any labor, services, materials, supplies or equipment furnished or alleged to have been furnished to
Tenant in or about the Premises, and will pay and discharge any mechanic's, materialmen's or other lien
against the Premises resulting from Tenant's failure to make such payment, or'provide for the discharge
thereof as provided in Article 15 hereof. Landlord may post notices of nonresponsibility on the Premises as
provided by law. Upon completing any Alterations,Tenant shall furnish Landlord with contractors'affidavits,
sworn statements and full and final waivers of liens and receipted bills covering all labor and material
expended and used.-
D. Exterior of Premises.. Except for any repairs.or maintenance required to be performed by Tenant in
accordance herewith,Tenant will not paint or decorate any part of the exterior of the Premises,including store
fronts, or attach or affix any signs to any portion of the extruiar of display any signs attached:
to windows of the Premis without first obtaining Landlord's written approval In the event of a violation
of the foregoing by Tenant-,M-15—M-11 may, upon five (5) days written notice to Tenant, remove the same
without any liability and may charge the expense incurred by such removal to Tenant. Landlord shall have
the exclusive right to use all or any part of the roof of the Premises for any purposes and Tenant shall not
erect or install any equipment, antenna or other structure or device on the roof without the prior written
consent of Landlord. Landlord shall also have the right to install,maintain,use,repair and replace within the
Premises pipes, ducts, conduits,wires and all other mechanical equipment serving other parts of the Subject
Parcel or Shopping Center.
•
•
VIII. QUICK TAKES.
B. Planning Commission responses.
•
•
43
• JOINT COUNCIL/PLANNING COMMISSION WORK SESSION
March 4, 1998
7:00 p.m.
Discussion Items
Past Actions:
1. What is the Council's thinking on future signage variances in the Apache
redevelopment?
Currently, the Apache Plaza has a comprehensive sign plan on file with the City
of St. Anthony. Consideration of additional signs outside the parameters of the
sign plan has been dealt with on a case by case basis.
2. How does the Council feel about continued higher-density residential
redevelopment?
City understands the concerns presented by the Planning Commissioners
regarding the need to balance life-cycle housing, housing density and tax base
issues. As these issues arise and whenever possible, the City Council will keep
the Planning Commission informed of changes and respond to concerns.
• 3. Has the Planning Commission been setting proper expectations with
variance and conditional use applicants?
Currently, process is working very well and the Planning Commission's
handling of these applications has been appropriate.
Future Actions:
1. What role should the Planning Commission play in potential redevelopment
actions, e.g., Apache Plaza, St. Anthony Shopping Center, West Kenzie
Terrace?
The Planning Commission's role becomes more defined as the project is more
defined. Some projects are necessarily sensitive and information is withheld
until the developer is ready to go public with it.
2. Is there a project threshold or geographic area where the Council will take
the lead on development or redevelopment actions?
Mostly, those projects where TIF is being requested will be handled by the City
Council and the City Manager until all negotiations with the developers are
concluded.
3. What role should the Planning Commission play in enforcing housing
codes?
The Planning Commission's main role on this issue is to assist the City Council
is with recommendations regarding changes to the Ordinance that would assist
Staff's efforts with enforcement.
t
4. What role should the Planning Commission play in future stormwater
actions?
The City Council is not sure what role the Planning Commission will play in
future stormwater actions as they continue to work through the details of the
future stormwater plans and improvements.
5. What role should the Planning Commission play in the Parks
redevelopment?
The City Council would like the Planning Commission to review and advise them
on the proposed recommendations submitted by the Parks Advisory Task Force
once the task force's work is completed in April.
6. How would the Council like the Planning Commission to proceed in
implementing the goals of the new Comprehensive Plan?
The Council would like the Planning Commission to take the lead in
implementing the goals and recommendations of the Comprehensive Plan, once
it is adopted by the Met Council and the City. Throughout the life of the
Comprehensive Plan, any changes that the Planning Commission determines
• 7. What is the best method for ongoing communication of ideas and feedback
between the Council and Planning Commission?
Ongoing dialogue and communication of ideas is best done at the City Council
meetings and through Staff.
•
•
VIII. QUICK TAKES.
C. Discuss Great Hall design.
•
•
TEL No . Feb A,97 13 :27 No .001 Q-
ID
WItLIAMSIO'BRIEN ASSOCIATES INC.
ARCHITECTSIPURNERS
1111 3rd AVE.S. MPLS,MN 65404
Phone:612-338-8981 FAX:612.338-8982
TO: Mike Mornson
FROM: Jim O'Brien,AiA
DATE: Feb 19,1997
RE: Lobby/Council Areas
cc:
Mike,
I delivered the plans you requested today. I had hoped to express a concern I have about the
development of the Lobby area and the resulting safety of the space. I'm surd this will do.
The lobby is a required means of egress and care has to be taken to be sure that the building codes are
• followed and that acceptable materials are used. The individual the City intends to retain to develop the
Lobby space should be qualified to work in a building used by the public, should understand the building
codes relative to exit requirements, be should be aware of the flame spread and smoke generdtion
characteristics of the materials to be used, etc.
There are several "interior" designations an individual can use to describe themselves and the service
they provide. In order to call oneself an "Interior Designer" in Minnesota, an individual must be
certified by the State Board. Interior designers take an exam and have required levels of experience.
An "interior decoratbr" on the other hand is not certified, is not required to be tested, and no minimum
standards for competence have been established for them. They typically work with residential clients
and have little, if any, experience with code issues and public safety.
1 Just thought l should caution you.
•
4 �
TO: Mike Morrison
FROM: Kathy Knapp ("The General ')
DATE: April 8, 1997
RE: Your request for comments of preliminary plans for the foyer.
Mike, I discussed the proposed foyer plans with staff and they expressed the following
issues.
1. Concerns about the flags used as weapons.
2. Concerns about the flags being free standing and the potential
for vandalism.
3. Concerns that children will hang off the proposed wall hanging
planned for the right of the fountain.
4. Concerns regarding the numbers, sizes, and combinations of benches
and chairs that may crowd the lobby and interfere with current senior
citizen activities. (Some of the Seniors prefer their activities in
• the foyer because of its location relative to the bathrooms, the
added light, and pleasant atmosphere. They do not want to be moved
into an inside room at this time.)
5. Concerns that if the plants on the top of the wall aren't permanently
attached, that children will pull them down. (Currently we have
noticed that kids have been playing in the fountain, removing the
brass splash guards and dropping them in the basin below. These
are not children enrolled in child care but have been children who
have come into the building with their parents.) Anything decorative
that is free standing or in reach of young children and teens appears to
be fair game. I would suggest this be a consideration in the design.
6. A pay phone or two need to be installed in the area designated for
them. (You may already be doing this, but I am unaware what is
happening.)
Thanks Mike for including us. I think I can speak for all the staff that we look forward to
upgrades and improvements that the City has planned. We are only concerned that good
money not be spent on items that can be vandalized.
•
Furnishings and Equipment: ;w;.' ,�• :.---.•. ��.,%'•5;rvr'
Should b _,.• °Y4;.. wk:
e substantial but should
be movable so the space can be a
flexible civic space. •, :' !��';•���� �.••-'._,_::'`,
Accommodate large group events ,�.-•`k' ,
as well as small conversation
'-L�.a yptt•. _;cF,t�y`T,LS.a��t:yM v..
groups,etc
Flags and Banners: ` ,,2,:,.=s ,. ,w4;+`, D 1
• rr-�r--rr—�terr---•r�
Colorful and will add life to space. L7.
Flags of nations that represent `` -_,_ ; E''v'`"`=<<•_=�'' '=4
St.Anthony resident heritage .s L� ,I-- t.t-r:ss, '•�`4
could be placed along and
perpendicular to the side wags.
Seating:
Benches and chairs.Chairs will "'`r`'"' ``<•*tiw :`=v' r,
encourage individuals to stay "~' . .,
longer.Benches aren't as comfortable .. i�.'�
and will allow greater turnover.Must
decide which to encourage. `�,
'i� ' 'tie'� C, e;• :�•., bks
,;.NY.oM1.,.•_L [�e,,-cwt„•,-', ``v$_
Display Kiosks: �. �+-'( ���"k • =k4� ^k�e'
cECkcc
Units can be located aloe wails and falso can be combined in several free ` '"=" =tiw 'Mo-
r•':-«1 y=am;_:c-;��-'�"-^. 'e;•\..t
standing configurations.Use for civic -,t: ;�.kH:.�•:. �.�,<.'.- ,�x,.;.,a,,,,+-`•;�*z.- �','y..
Council Chamber
notices,art exhibits,student and
resident activity displays,etc.
Place enlarged photos of"St.Anthony
:w;' ` n1UE,lU►^ c0
through the ears"on the north,west,
e==� and south walls on the white painted
kkt:w�,i,:'-
'�� s�; masonry above the burnished masonry.
,:i-:l:,:t1,=.,t;`" '`�"• '�;4.n Vic;,:•,`?
�_"-�;y4,u+v, j� •'s,�.k^.:.ewe.-•�; Photos should be large scale,4 feet
• The East Screen Wall: : l
t,; �,`;;-" �---: square or so,and will be as successful
The scale of the fountain is Small,but it ,` °' •., _.;„ .;; >=c;;,r .v;; k, in black and white as in color.
-.
can be continued to be used.A more massive k: k te?z 'F,;i' w ',•<
v;.�
base in which the basin could sit would `m'`'}
enhance It considerably. ,
The flags of the City,State,and Nation could6z ,
be placed to the north and a metal abstract '< .^='= R� nth,” tiw`
sculpture of the city plan could be placed9-1�,
on the south wall area.Plantings along the top of the screen '"=j; iw(• ',:' 4k�`' l'::;lel',•
wall will also enhance the space. '�}�xe
^'`e'��;''��'•,ch=-_�t,C�'.` '.y�,, ='ems'=:-if;�'='.'`�v��' 'E;s Vt-�i'cp
13
j �.,`.Y•, u,�:"r' ;;l�r�Ll•;' yk,�;;, ,t?.,,•, i'�SiS �,'uV`,�,�
1 -@'k,:y`,;j, :�'LC`v`5+,. `'vk`�cb: '•:4�4.q�:scyt,�
1 '�k=•. c":R':,`_'iY-;,U4i,�4l-;S n.`=:�41�4-1•.k ¢�h.C`s.\;,•
1 '•,q?;'C,�ikL�:G,L^C•.`V�,`„^� 'C,C.,:i�rycvT.'C ti.tiG(��'�:�•,yt
1 �
1 ,
1
•
LOBBY FURNISHING CONCEPT PLAN
p 8' 16' 24'
•
VIII. QUICK TAKES.
F. Resolution to change fees for police reports.
•
•
49
• CITY OF ST. ANTHONY
RESOLUTION 98-pdrpts
A RESOLUTION SETTING A FEE
FOR POLICE REPORTS
WHEREAS, presently, the St. Anthony Police Department provides copies of
police reports at a fee of$5.50 for all reports; and
WHEREAS, after comparing police report fees charged by nearby
communities, a change in fees charged for police reports is
recommended.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
St. Anthony hereby sets the fees to be charged for copies of police reports as
follows:
$5.00 Page 1 through Page 10 of a police report
• $1.00 for each additional page after Page 10
Adopted this day of , 1998.
• Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
•
50
O
To: Mike Momson
From: Chief Engstrom
Date: March 19, 1998
Re: Memo from Kim Dulz regarding Report Fees
For your information, see the attached memo from Kim Dulz regarding report fees. You may
want to bring this to the attention of the City Counsel.
O
0 Page 1
5)
PD
•
Memo
To: Chief Engstrom
From: Kim Dulz
Date: March 19, 1998
Re: Report Fees
I would like to request an amendment to the policy on charging for police reports. We
currently charge $5.50 for copies of all reports (be it 1 page or 300). Considering that we do
have reports more than 100 pages, I would like you to consider a base rate of$5.00 and an
additional charge of 1.00 for each additional page over 10. Minnesota Data Practices 13.03,
Subdivision 3 states"...may charge a reasonable fee for the information in addition to the costs
• of making....(See attached)"
This has been in the back of my mind for a long time now, but today I received a call,from an
attorney,requesting a copy of a search warrant. When I pulled the case, it was well over 1,000
pages. Luckily, the attorney only requested the search warrant. Had he wanted the entire
report,it would have taken several hours to prepare.
I also contacted three neighboring cities to see what they were charging for copies of police
reports.
Columbia Heights $5.00 every 10 pages
New Brighton $6.00 for the 1t page and$1.00 for each additional page
Roseville $4.00 for the 1"3 pages and$1.00 for each page over 3
•
p Page 1
5z
use. Photographic,photostatic,microphotographic,or microfilmed records shall be considered as
• accessible for convenient use regardless of the size of such records.
Subd.2. Procedures. The responsible authority in every state agency, political subdivision,and
statewide system shall establish procedures,consistent with this chapter,to insure that requests for
goverment data are received and complied with in an appropriate and prompt manner. Full convenience
and comprehensive accessibility shall be allowed to researchers including historians,genealogists and
other scholars to carry out extensive research and complete copying of all records containing government
data except as otherwise expressly provided by law.
A responsible authority may designate one or more designees.
Subd.3. Request for access to data. Upon request to a responsible authority or designee,a
person shall be permitted to inspect and copy public government data at reasonable times and places,
and,upon request,shall be informed of the data's meaning. If a person requests access for the purpose of
inspection,the responsible authority may not assess a charge or require the requesting person to pay a fee
to inspect data. The responsible authority or designee shall provide copies of public data upon request.
If a person requests copies or electronic transmittal of the data to the person,the responsible authority
may require the requesting person to pay the actual costs of searching for and retrieving government
data,including the cost of employee time,and for making,certifying,compiling,and electronically
transmitting the copies of the data or the data,but may not charge for separating public from not public
data. If the responsible authority or designee is not able to provide copies at the time a request is made,
copies shall be supplied as soon as reasonably possible.
• When a request under this subdivision involves any person's receipt of copies of public
goverment data that has commercial value and is a substantial and discrete portion of or an entire
formula,pattern,compilation,program,device,method,technique,process,database,or system
developed with a significant expenditure of public funds by the agency,the responsible authority may
charge a reasonable fee for the information in addition to the costs of making,certifying,and compiling
the copies. Any fee charged must be clearly demonstrated by the agency to relate to the actual
development costs of the information. The responsible authority,upon the request of any person,shall
provide sufficient documentation to explain and justify the fee being charged.
If the responsible authority or designee determines that the requested data is classified so as to
deny the requesting person access,the responsible authority or designee shall inform the requesting
person of the determination either orally at the time of the request,or in writing as soon after that time as
possible,and shall cite the specific statutory section,temporary classification,or specific provision of
federal law on which the determination is based. Upon the request of any person denied access to data,
the responsible authority or designee shall certify in writing that the request has been denied and cite the
specific statutory section,temporary classification,or specific provision of federal law upon which the
denial was based.
Subd.4. Change in classification of dataLeffect of dissemination among,agencies. (a)The
classification of data in the possession of an agency shall change if it is required to do so to comply with
either judicial or administrative rules pertaining to the conduct of legal actions or with a specific statute
applicable to the data in the possession of the disseminating or receiving agency.
• 4
•
VIII. QUICK TAKES.
G. Telecommunication ordinance.
•
•
53
• STAFF REPORT
DATE: March 4, 1998
TO: Michael J. Mornson, City Manager
FROM: Kim Moore-Sykes, Management Assistant W2
ITEM: Proposed Right-of-Way Ordinance.
In 1996, President Clinton signed the Telecommunications Deregulation Act of 1996, which
essentially eliminated some of the protections previously afforded to some telecommunications
providers and opened up the competition arena to anyone who could provide telecom-
munications services. This deregulation consequently has caused increasing demands metro-
wide for use of public rights-of-way, and that has resulted in more frequent construction and
disruption of the right-of-way to meet this need.
The purpose of the proposed ordinance amendment is to give the City a uniform standard by
which the use of all rights-of-way within the City's jurisdiction can be managed and regulated.
• This is especially important to St. Anthony because as one of the highest points in Hennepin
County, telecommunications providers have been interested in utilizing the Community's
public areas and rights-of-way to install equipment and other support facilities. The proposed
amendment also provides the City with the ability to exercise its authority to recover actual
costs associated with and incurred as the result of managing excavations and/or obstructions of
a right-of-way.
The proposed ordinance amendment is based on model ordinances provided by Tom Creighton
of Bernick and Lifson, P.A. and the League of Minnesota Cities and conforms to the
provisions of the telecommunications right-of-way legislation adopted into law as Minn.
Session Laws, 1997, Chapter 123. A draft of the right-of-way ordinance has been submitted
to the City's attorney for his review and comment. The Public Works Director and Licensing
Clerk have also received copies for their review.
•
5 �-
• MEMORANDUM
DATE: March 30, 1998 '1
TO: Michael J. Morrison, City Manager
FROM: Kim Moore-Sykes, Management Assistant
ITEM: Right-of-Way Management Costs and Excavation Permit
Fees.
Attached is a copy of a letter from Ann Higgins, IGR Representative from the League
of Minnesota Cities, whereby she is requesting information about St. Anthony's permit
fees and ROW management costs. Since this issue is one that Staff is currently re-
searching for implementation along with the City's newly proposed Right-of-Way
ordinance, I would recommend that the readings for the Right-of-Way ordinance be
delayed for 30 days until LMC's ROW fees survey is complete.
The Public Works Director is completing the survey for the City and will submit it to
Mr. Flora at the City of Fridley. Ms. Higgins indicated to me that a copy of the survey
• results will be available to those cities that request it.
•
55
• 145 University Avenue West, St. Paul, MN 55103-2044
C
innesota cities Phone: (612) 281-1200 - (800) 925-1122
ting e=eflence Fax: (612) 281-1299 - TDD (612) 281-1290
March 27, 1998
TO: City Public Works Directors,Engineers
FROM: Ann Higgins, IGR Representative
RE: Survey of city permit fees, right-of-way management costs
The City Engineers Association of Minnesota(CEAM) is working with the League of Minnesota
Cities to provide cities guidance in establishing permit fees when implementing the CEAM/LMC
model right-of-way ordinance. Please complete the attached survey as soon as possible and
return it to John Flora. Director of Public Works. City of Fridley.(Return address information
included on survey form). The information you provide will assist in developing data on cost
components of right-of-way management and the rationale for a permit fee schedule on which
cities can rely.
• If you have any questions regarding the information requested, please call Ann Higgins at
(612) 215-1257. Thank you for your cooperation.
Attachment
FADEPTSUGRWEWFOLMROWSURVE WPD
•
engasscxls 3M6/98 CITY ENGINEERS ASSOCIATION OF MINNESOTA
disk#3 RIGHT OF WAY PERMIT FEES
MARCH 26,1998
PARKING WATER r�
EROSION METER SEWER WATER HYDRANT - Sidewalk Mapping
CITIES CONTROL HOODING PLUG TAP USE Construction
Please return completed survey to:
John Flora,Director Phone:612/572-3550
Public Works Dept Fax:612/571-1287 U)
City of Fridley -`-
6431 University Avenue N.E.
Fridley,MN 55432-4313
engassc.xls 3/2W8 CITY,ENGINEERS ASSOCIATION OF MINNESOTA Contact:
disk#3RIGHT OF WAY PERMIT FEES Phone:
City
MARCH 26,1998
EXCAVATION PERMIT OBSTRUCTION PERMIT
REGISTRATION CITY COST DISRUPTIVE CITY DISTRUPTIVE PERMIT 7FEE
RESTORATION ENCROACHMENT
FEE HOLE TRENCH COST COST ' COST DEGRADATION EXTENSIONESTORATION INSPECTION PERMIT
J
58
• MEMORANDUM
DATE: March 27, 1998
TO: Michael J. Mornson, City Manager
FROM: Kim Moore-Sykes, Management Assistant w
ITEM: Safety Committee Meeting Summary.
1. O ticp om System. Jay Olson and I discussed our meeting with Denise Miller of
Rennix Corp. who is working with cities and counties in the metro area to install the
Opticom System developed by 3M. The Opticom System allows emergency vehicles
the ability to change the signal lights to clear intersections of traffic and allow them to
pass safely. St. Anthony has 6 signal intersections that could be done and 3M will do 5
of them at a 40% discount. Her bid for the 6 intersections is $21,013, if ordered in
1998. Her bid does not include installing units in the emergency vehicles, which would
cost an additional $17, 910; also does not include engineering costs, purchasing or
laying cable or additional equipment that may be needed to upgrade existing cabinets.
It is estimated that this project will cost an estimated $50,000. Ms. Miller left an 11-
minute video that is very informative about the Opticom System.
• 2. Fitness Program for the City Employees (FTE). John Malenick received a copy
of a survey from Northwest Athletic Club, which was to survey interest of the Staff
regarding fitness program preferences. Instead, it just asked if employees would be
interested in joining Northwest Athletic Club. So the Committee discussed other
questions we thought appropriate or important to ask. Those questions are attached for
additional suggestions to the survey.
3. Health Insurance for Early Retirement. The Safety Commission has had
questions about whether or not the City was considering reinstating health insurance for
those employees who are thinking about retire early.
• 1 CITY OF ST. ANTHONY
2 CITY COUNCIL/PLANNING COMMISSION
3 JOINT WORKSESSION MINUTES
4 March 4, 1998
5 5:45 p.m.
6
7
8 I. CALL TO ORDER.
9 Meeting called to order at 6:00 p.m.
10
11 II. ROLL CALL.
12 Councilmembers Present: Ranallo, Marks, Faust, Cavanaugh, and Thuesen.
13 Also Present: Michael Mornson, City Manager; Kim Moore-Sykes,
14 Management Assistant; Doug Bergstrom, Planning Commission Chair; Richard
15 Horst, Planning Commissioner; Anthony Kaczor, Planning Commissioner;
16 George Thompson, Planning Commissioner; Jim Gondorchin, Planning
17 Commissioner.
18
19 III. DISCUSSION OF ITEMS.
20 The City Council discussed several items as presented by the Planning
21 Commissioners. Some of the issues discussed include future signage of Apache
• 22 Plaza; high density residential redevelopment; variance and conditional use
23 application process; role of the Planning Commission in potential redevelopment
24 projects; and role of Planning Commission in assisting with housing code
25 enforcement issues. The City Council advised the Planning Commission that
26 because of time, they will answer the remaining questions in writing and submit
27 to them for their review.
28
29 IV. ADJOURNMENT.
30 The joint City Council and Planning Commission worksession meeting
31 adjourned at 7:00 p.m.
32
33
34 Respectfully submitted,
35
36
37 Kim Moore-Sykes,
38 Management Assistant.
39
40
41
42
• 43
44
45
• 1 CITY OF ST. ANTHONY
2 CITY COUNCIL WORKSESSION MINUTES
3 March 4, 1998
4 7:00 p.m.
5
6
7 I. CALL TO ORDER.
8 Meeting called to order at 7:10 p.m.
9
10 The Mayor asked that Ms. Renee Reed be added to the agenda as she would like
11 to discuss an incident the occurred at Cub Foods.
12
13 H. ROLL CALL.
14 Councilmembers Present: Ranallo, Marks, Faust, Cavanaugh, and Thuesen.
15 Also Present: Michael J. Mornson, City Manager; Kim Moore-Sykes,
16 Management Assistant; Jay Hartman, Public Works; Pete Willenbring, WSB;
17 and Todd Hubmer, WSB.
18
19 III. UPDATE ON DEDSIGN OF FLOOD GRANT PROGRAM AND OTHER
20 FLOOD RELATED ACTIVITIES.
21 The City Manager presented information regarding the City's Stormwater Fund
• 22 balance and the projected revenue as the result of the Stormwater Utility Fee
23 increase. He also reviewed the memorandum from Hubmer regarding an update
24 on several tasks being completed as part of the Flood Problem Area Analysis.
25 The City Manager reported on the status of the City's FEMA grant application
26 and that WSB has recommended not to pursue a City grant program for
27 gate/check valve installations for various reasons.
28
29 The Mayor reported on the status of the legislative efforts to secure state funds
30 for flood mitigation improvements. He indicated that the Department of Natural
31 Resources (DNR) will be responsible for dispersing state flood mitigation funds
32 and that representatives from WSB and the City meet with the DNR official.
33 The Mayor reported that City officials have met with or spoke to Senator Marty
34 and Representative McGuire on several occasions regarding securing state
35 funds.
36
37 Todd Hubmer, WSB, reported that he has been in contact with FEMA's
38 Chicago office. He indicated that they have received the City's application for
39 disaster relief funds and he will continue to keep in contact with them.
40
41 The City Manager reported that he just preliminary received notification that the
42 City has been accepted into the National Flood Insurance Program as of
• 43 February 26, 1998. He also reported that the City is at least two months away
44 from a decision from FEMA.
45
1 Pete Willenbring, WSB, reported on the status of the proposed City's Flood
2 Relief Granting Program for property owners who have been subject to
3 recurring flooding. He summarized the proposed program and implementation
4 whereby 2/3 or $10,000 of the work would be funded through the grant
5 program and the balance to be paid for by the property owner. Applications
6 would identify the problem and the proposed solution and be submitted to the
7 City. The applications would then be reviewed by consulting engineers for
8 frequency of flooding, cost benefits of the project, and the amount of damage
9 caused by past flooding. There was discussion regarding other eligibility
10 criteria. Willenbring indicated that the program is only a plan at this point; it
11 will need to be adopted by the City Council.
12
13 Todd Hubmer, WSB, reported on the proposed concept design for the home buy
14 out proposal. He indicated that 5 homes have been identified as properties that
15 continue to have significant flooding events and which make sense for the City
16 to purchase. The acquired properties would then be redeveloped into drainage
17 swale or stormwater retention area. Hubmer indicated that these proposed
18 swales would only fill in extreme rainfall or storm events. He also indicated
19 that these depressions could be landscaped and be more passive "pocket" park
20 areas. He reported that the planned swales would alleviate congestion in the
21 stormwater sewer system.
• 22
23 Hubmer presented possible configurations for Emerald Park and Silver Point
24 Park, which would enable the City to use them to retain storm water in extreme
25 rainfall events. He indicated that these designs would involve working with the
26 park task force or the park commission in finalizing any modification or design
27 plans. He also presented plans for the northeast area of Central Park where
28 water currently collects after a rainfall. Hubmer indicated that by lowering this
29 wet area more, the residential properties adjacent to the Park would be at less
30 risk of flooding.
31
32 IV. CUB FOOD INCIDENT - Renee Reed.
33 Ms. Renee Reed, New Brighton resident reported that when she and her
34 companion recently went to Cub Foods to do some shopping, their new, limited
35 edition sports vehicle was damaged while parked in the parking lot. She said
36 that they reported it to Cub's management but felt that they were insensitive to
37 the incident. They were concerned about this because they felt they were
38 victims of intentional, racially motivated violence. She indicated that they
39 would like Cub to pay the deductible on their auto insurance and to participate
40 or contribute to community youth organizations in an effort to provide youth
41 with more positive activities.
42
43 V. PROPOSED POLLING LOCATION CHANGE.
44 The City Manager reported that because of accessibility issues with the Public
45 Works garage, a change in the Ramsey County precinct polling place has been
1 proposed by the City Clerk. He indicated that the City Clerk met with Judy
2 Miller at Chandler Place to look at the room that will be large enough for a
3 polling location, have accessibility to the parking lot and close to the main
4 entrance.
5
6 VI. OTHER BUSINESS.
7 A. Discuss Volunteer Dinner. The City Manager presented the guest list
8 from the 1997 Volunteer Dinner, where 84 volunteers and Staff were invited.
9 He indicated that the City Clerk put together a potential list of guests for the
10 1998 Volunteer Dinner. Councilmember Cavanaugh passed out a handout
11 discussing his ideas for this year's dinner. He proposed that the dinner be
12 catered and held at the Community Center; that entertainment could be provided
13 by the St. Anthony Orchestra, High School Jazz Band, etc. He also reviewed
14 the list of guests that he proposed to invite. He indicated that the date could be
15 some time in April, but would come back to the Council with more details at a
16 future Council meeting.
17
18 B. North Metro Mayors Association. The City Manager advised the
19 Council that the City has been invited to join the North Metro Mayors
20 Association.
21
• 22 C. Joint Survey with School District. The City Manager reported that the
23 School District has received a proposal for $8,500 from Decision Resources
24 with the City paying $3,000 of this cost. He indicated that if the Council had
25 questions they wanted to ask, they should get back to him with them.
26
27 D. Broadcasting Council Meetings Live. The City Manager advised that
28 Council meetings will be broadcast live on cable TV beginning on March 10'.
29 Staff will be putting together a playback schedule so that the meetings can be
30 replayed for the residents unable to watch the live broadcasting.
31
32 VII. ADJOURNMENT.
33 The Council worksession meeting adjourned at 10:25 p.m.