HomeMy WebLinkAboutCC PACKET 05051998 Meeting Sheet
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106476
Box: 37
Folder: CC PACKETS 1998
Document: CC PACKET 05051998
CITY OF ST. ANTHONY
CITY COUNCIL WORK SESSION AGENDA
May 5, 1998
7:00 PM
Council Chambers
Page(s)
I. CALL TO ORDER.
II. ROLL CALL.
III. DISCUSSION OF FUND BALANCE AND 1997 AUDIT
BY THE FINANCE DIRECTOR AND AUDITOR (May 26
Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 13
S IV. DISCUSS EARLY RETIREMENT PROPOSED RESOLUTION
(May 12 Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 - 17
V. REVIEW PARK COMMISSION ORDINANCE (1St reading,
May 12 Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 - 21
VI. CITY MANAGER'S UPDATES.
A. Discuss proposed ordinance amendment for
gasoline service station fees (1St reading,
May 12 Council meeting) . . . . . . . . . . . . . . . . . . . . . . . . . 22 - 25
B. Sidewalks evaluation report (May 12 Council meeting) . . . . . 26 - 27
C. Tires Plus request update.
D. Discuss June, July and August Work Sessions.
E. Discuss ideas for Great Hall and informational signs.
F. Trophy case request.
VII. OTHER BUSINESS.
VIII. ADJOURNMENT.
III. DISCUSSION OF FUND BALANCE AND
1997 AUDIT.
•
l
. Summary of St.Anthony,Lauderdale&Falcon Heights Budgets
For Fiscal Year 1997
General
Revenues:-Lauderdale/Falcon Heights Contracts Budget Lauderdale Falcon Heights
General Fund $801,625.00 $160,188.00 $322,065.00
Capital Equipment $21.500.00 $27.300.00
TOTAL $181,688.00 $349,365.00
1997 1997 1997 1997
Personal Services St.Anthony Lauderdale Falcon Heights Actual
101-41100-110 Salaries $581,535.91 $94,425.64 $193,143.35 $869,104.90
101-41100-111 Overtime Salaries $8,757.02 $1,683.03 $2,708.63 $13,148.68
101-41100-114 Employers Contribution/Pension $75,091.23 $12,255.25 $24,064.85 $111,411.32
101-41100-115 Employers Contribution/Insurance $46,171.27 $7,490.91 $14,437.03 $68,099.22
101-41100-117 Overtime Court $2,146.2$ $508.83 $806.51 $3..461.42
Total Personal Services $713,701.51 $116,363.66 $235,160.37 $1,065,225.54
Supplies
101-41100-226 General Supplies $13.074.36 $4.586.57 $8.698.66 $26.359.59
Total Supplies $13,074.36 $4,586.57 $8,698.66 $26,359.59
Other Services&Charges
101-41100-321 Other Services $7,233.67 $1,808.42 $3,783.57 $12,825.65
101-41100-331 Communications $15,562.43 $7,843.13 $17,874.09 $41,279.65
101-41100-333 Care&Support/Booking Fees $12,346.54 $0.00 $0.00 $12,346.54
101-41100-334 Printing&Publishing $2,454.39 $850.97 $1,173.45 $4,478.81
101-41100-339 Maintenance&Repair $668.54 $196.41 $394.07 $1,259.02
101-41100-341 Travel/SchooVConference $6,596.37 $837.06 $1,665.01 $9,098.44
101-41100-342 Subscriptions/Membership $1.449.51 $191.76 $420.63 $2.061.89
Total Other Services&Charges $46,311.44 $11,727.74 $25,310.82 $83,350.00
TOTAL 1998 POLICE BUDGET $773,087.31 $132,677.97 $269,169.85 $1,174,935.13
Other Budget Line Items
101-40510-335 Finance/Accounting $8,300.00 $16,600.00
101-41900-226 Animal Control $400.00 $1,700.00
101-42200-222 Public Works/Fuels&Lubricants $8,700.00 $8,700.00
101-42200-339 Public Works/Mainentance&Repair $2,100.00 $2,200.00
401-47200-453 Capital Equipment Purchases $21,500.00 $27,300.00
Contingency/Non-Designated $1.688.00 $10.090.00
TOTAL EXPENDITURE $773.087.31 $175.365.97 $335.759.85
YEAR END OVER/UNDER BUDGET $28,537.69 $6,322.03 $13,605.15 $48,464.87
Add: Unspent Contigency Dollars $1,688.00 $10,090.00
State Aid From Contracts $9.600.00 $19.200.00
PROFITS FROM CONTRACTS $17,610.03 $42,895.15 $60,505.18
z
•
REVIEW OF CONTRACT/PROFITS:
FALCON
YEAR LAUDERDALE HEIGHTS TOTAL
1994 $ 249053 N/A $ 249053
1995 $ 15,833 $ 58,202 $ 74,035
1996 $ 119620 $ 52,830 $ 64,450
1997 $ 179610 $ 42,895 $ 609505
TOTAL PROFIT $2239043
PROJECTED 1998:
PROFITS SHOULD BEGIN TO LEVEL OFF
( $ 569800 - $ 60,000)
3
1997 General Fund Reserves: ('97 Revenues Less Expenditures)
) _
$ 284,185.47
Less: (Commitments to programs in place)
($ 60,505.18) Contract Profits
Insurance Deductibles $20,000.00
Capital Equipment $40,505.18
($ 17,856.55) Cable Reserves
($ 1,707.22) MPRS Legal
($ 7,885.73) Schnitzer Legal
($ 36,000.00) Underground Storage Tanks
($ 39,112.54) Insurance Reserves
(Available for designation)
($ 121.118.25) Available General Fund Reserves
$ 2849185.47
CURRENT CONTRACT CAPITAL EQUIPMENT
BALANCE:
Total Profits $2239043
Less: Unempolyment Reserves $ 28,000
Insurance Reserves $ 20,000
Capital Equipment Expenditures $ 74,900
Contract Reserves (Part of Fund #509) $100,143
5
i
MPRS Legal Expenditures:
$ 519.02 1996 Expenditures
$ 1,707.22 1997 Expenditures
$ 2,226.24
Council Appropriated:
$15,000.00 (Replenished each year)
Schnitzer Legal Expenditures:
$15,905.74 1996 Expenditures
$ 7,885.73 1997 Expenditures
$23,791.47
Council Appropriated:
$50,000.00 (Replenished each year)
�.P
MEMORANDUM
DATE: April 23, 1998
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: UNAPPROPRIATED FUND BALANCES
During the 1989 Special Session, the 1990 and 1991 regular sessions, many legislators focused
attention on cities' fund balances. Discussions centered on what some legislators call "excessive"
reserves. This trend continues in 1997 and in light of the consistent attention to these dollars, it
becomes essential for St. Anthony to designate or earmark these funds prior to completing its
annual State Auditors Report.
Like St. Anthony, many Cities have developed a policy to designate Unappropriated Year-end
Reserves. These reserves come from fiscal years where revenues exceeded expenditures and have
a significant impact on the operation of St. Anthony. To assist local governments, the League of
Minnesota Cities developed a task force to formulate recommendations how cities should
designate the use of these funds. Their suggestions are as follows:
1) Cities designated part or all of their undesignated reserves prior to submitting its annual
Financial Profile to the State Auditors Office.
2) Cities should plan carefully in the designation of these funds and indicate to their auditors
they would like these designations included in their annual Financial Statements.
3) Designations may be established to indicate tentative plans for financial resource
utilization in a future period. Such designations reflect managerial plans or intent,
however, they are not permanent and Council may choose to re-direct or redesignate
these funds at any time.
4) Cities analyze its cash flow needs for the purpose of designating an adequate_amount of
cash in the General Fund for working capital. Since cities receive their revenues twice a
year, a significant amount of cash on hand is required to draw from when there is no
revenue coming into the City. It is recommended 25% to 35% of the General Rund
budget be held in reserves. This prevents short-term borrowing for which interest
charges can be significant and have a negative impact on the current years operating
budget.
. To comply with the League's recommendations, St. Anthony designates its reserves for inclusion
in the annual audit/financial report. Presentation of the auditors review of the 1997 accounting
records is scheduled for the May 7th Council Worksession.
Upon examination of the 1997 audited financial records, staff has documented the designation of
all Fund Balance Reserves and is providing Council with the following information for review
and consideration:
RECOMMENDATION:
A) Council designate the following funds as Restricted Use Funds:
1) #201 General Fund Reserve Fund
2) #205 MSA Construction Fund
3) #225 Recycling & Beautification Fund
4) #230 Police Forfeiture/Dare Fund
5) #240 Crime Prevention Fund
6) #301 Housing & Redevelopment Fund
7) #401 Capital Equipment Fund
8) #503 Road Improvement Bond Fund
9) #504 Street Improvement Construction Fund
10) #601 Community Service Center Fund
11) #701 Water/Sewer Fund
12) #702 Stormwater Improvement Fund
13) #704 Water Contamination Fund
14) #705 Liquor Fund
15) #901 Retirement/Serverence Fund
General Fund Reserves: ($284,185.47)
B) Council designate reserves totaling $ 20,000.00 from Lauderdale/Falcon Heights contract
reserves to fund any unanticipated insurance claims.
C) Council transfer contract reserves totaling $ 40,505.18 to Fund #509 Capital Equipment
D) Council transfer cable reserves totaling $17,856.55 to Fund #509 for future cable &
communication equipment purchases.
E) Council designate reserves totaling $ 1,707.22 to replenish costs incurred for MFRS legal
expenses (Total Reserves = $ 15,000.00).
F) Council designate reserves totaling $ 7,885.73 to replenish costs incurred for Schnitzer
legal expenses (Total Reserve = $ 50,000.00)
H) Council transfer reserves totaling $ 36,000.00 to Fund #509 to increase funding for
Underground Storage/Gas Tank Removal (Total Reserve = $ 82,000.00).
0
1) Council designate reserves totaling $ 39,112.54 to replenish funding for Insurance
Reserves (Total Reserve = $142,500.00)
.n Council direct staff of its wishes for the remaining $121,118.25.*
K-) Council designate the following fund balances for inclusion in the 1997 Audit Report:
1) #101 General Fund
Working Capital $ 491,512
Undesignated Reserves $ 121,118*
Unemployment Reserves $ 28,000
Insurance Reserves $ 142,500
MFRS Legal $ 15,000
Schnitzer Legal $ 50,000
Contract Insurance Deductibles 20,000
$ 868,130
2) #509 Revolving Improvement Fund
Park Improvements $ 5,903
Fire Truck $ 225,000
Budget/Levy Reserves $ 198,000
Underground Storage Tanks $ 82,000
Public Works Building $ 30,000
1998 Squad Car Funding $ 36,000
Contract Reserves $ 100,143
Cable Reserves $ 17,857
MIS Consultant $ 10,000
Uncommitted 237,402
$ 942,305
I
1997 YEAR END FUND BALANCE:
$ 868,130* General Fund
$ 155,407 ** General Reserve Fund
$ 62,047 MSA Road Project Fund
$ 62,205 Recycling & Beautification Fund
$ 35,608 Dare Fund
$ 1,142 Crime Prevention Fund
$ 43,073 Capital Equipment Fund
$ 507,347 Road Improvement Bond Fund
$ 39,896 Road Improvement Projects Fund
$ 942,305*** Revolving Fund
$ 16,125 Community Services/New City Hall Fund
$ 761,419 Water & Sewer Fund
$ 264,897 Stormwater Fund
$ 4,812,734 Water Filtration & Purification Fund
$ 882,686 Liquor Fund
$ 250,000 Severance Fund
$ 9,705,021
$ 2,876,142 H.R.A. Fund
$12,581,163
* General Fund
$ 491,512 Working Capital
$ 121,118 Non-Designated
$ 28,000 Unemployment Reserves
$ 142,500 Insurance Reserves
$ 15,000 MPRS Legal Reserves
$ 50,000 Schnitzer Legal Reserves
$ 20,000 Contract Insurance Deductibles
$ 868,130
**General Fund Reserves
$ 100,000 Budget Levy Reserves
55,407 General Fund Reserves (Available Funds)
I �
• *** Revolving Fund
$ 5,903 Park Improvements ($25,000 Approved in 1997)
$ 225,000 Fire Truck (Approved in 1997)
$ 198,000 Budget/Levy Reserves
$ 82,000 Underground Storage Tanks
$ 30,000 Public Works Building
$ 36,000 1998 Squad Car Funding
$ 100,143 Contract Reserves
$ 17,857 Cable Reserves
$ 10,000 MIS Consultant
$ 237,402 Uncommitted (Available Funds)
$ 942,305
•
i
) I
Audit Statistics:
1) General Fund Reserves $284,185.47
2) Fund #601 New City Hall/Community Services
1998
School Dist. Rent $100,000.00
City Rent Transfer $ 34,800.00
Interest Earnings $ 888.00
Total Revenues $135,688.00
Operating Expense ($130.166.00)
Difference $ 5,522.00
Old City Hall Conversion Exp. ($ 14,385.00)
Funds available for building fund imp. $ - 0 -
• 3) Liquor Fund (Profit and Loss)
Amount of Profit on December P/L $ 76,262.00
Audit Adjustments ($17,670.00)
1) Additional depreciation because of new building.
2) Wrote off old assets at SAV II.
3) Increase in insurance because of new building.
4) Allocation of Severance fund liability.
Final 1997 Profit & Loss $53,932.00
4) Kenzie Economic District:
Pay back to County $238,781.34
1) District was decertified in 1990 and funds need to be paid
• back to the County.
Oq
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S139104 111013 831AJ9S 3q80
1661 'it 83683330 CHH MA
3INVIVI 0H0J NI S35NYH3 30 1031VIS
ANONINY Is 30 YP
Revised 5/1!9• 8 ST.ANTHONY MUNICIPALTIF DISTRICTS
REVIEW OF FUND BALANCES
HELLICKSON HRA
KENZIE WALBON CHANDLER EVERGREEN APACHE DENTAL PROJECTS
1/1/97 $1,370,708.64 $12,36668 $912,08897 $69,371.67 $0.00 $920,918.55
Tax Inc Revenue $457,370.04 $41,403.39 $246,038.48 $70,012.76 $30,841.05 $42,958.06
Interest Earnings $31,831.70 $22,780.04 $114,816.72
Rental Income $35,292.54 Tires Plus Rent
Debt Sery Payments ($392.752.00) (541.177.001 ($249.095.00) ($68.260.59) ($27.770.691 2=
Expenditures ($147,061.17) ($400.89) ($119.28) ($241.43) ($112.30) ($46,300.63)
Payments to Developers ($95,000.00) ($175,000.00) ($726,220 00)
Adminstretive Costs ($20,000.00) ($20,000.00) ($2,958.06)
Fund Balance 12/31/97 $1205.09721 $12.192.18 $736.693.21 $70.882.41 50.00 $341.465.24
Committments for 1998 Funding:
1) Purchase 1) Annual Bond 1) ($25,000.00) 1) ($267,000 00) 1) Annaul Bond 1) ($130,000.00) 1) ($10,000.00)
Kenzie Terrace Payment Nedegeard Soil Correction Payment Pay as you go Comprehensive
Homes Ends 2/1/01 Townhomes Pay as you go Activity will Note Plan
Note Begin In Ends 2/1/05
2) Annual Bond 2) ($100,000 00) Ends 2!1/01 1997/1998
Payment Silver Lake Road
Ends 2/1/98 Bridge Project
3) Serves as 3) Annual Bond
Backup for Payment
New City Hall New City Hall
(Chandler) Ends 2/1/10
District Expires 2008 2011 2010 2001 2018 2018
Projected Funds when
District Expires: 55.200.000.00 $394.100.00 5500.000.00 $70.000.00 7 1300.000.00 $6.464.100.00
Purchased 2 Homes on Kenzie Terrace
Administration Fees from TIF Districts
Interest Earnings From TIF Districts
Purchse Tires Plus Building
W
IV. DISCUSS EARLY RETIREMENT.
•
MEMORANDUM
DATE: April 6, 1998
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: EARLY RETIREMENT INCENTIVE PROGRAM
In 1992 & 1993, the State of Minnesota offered an early retirement incentive option for
employees who were 55 years of age or older and had completed 25 years of service.
The basis behind this early retirement program was to offer a retirement option for
long-term employees who wished to retire early and at the same time, save employers
money.
The program works as follows:
A) The employer pays single health insurance premiums for a period of three
years for employees who qualify and opt to retire early.
B) Because long-term employees are at the top-scale of wage earnings, the
employer savings come from hiring the new employee at a lessor salary than
the incumbent (usually 85% - 90%).
In July of last year, Council passed resolution#97-021 offering long term City
employees the same early retirement incentive that was offered by the State in the early
1990's. The window of opportunity expired on November 30, 1997 with two
employees opting to participate. At that same time, Council indicated they would
review the program on an annual basis.
In previous years, Council agreed to participate in the program if three-year savings of
$5,000 per employee could be realized. The attached analysis indicates the employees
who would qualify for early retirement and an estimated cost of replacing each of those
employees.
In reviewing the salary structure of the affected departments, and comparing the
projected new-hire salaries to the Stanton Report, all of the positions listed seem to be
workable.
0 a
3-Year
Years of Present Cost of Cost of Net
Employee Age Service Annual Salary* New-Hire** SaV111g_S Insurance*** Savings
Finance: (86%)
Barb Hickerson 60 30 $ 34,625.00 $29,900.00
$ 35,600.00 $31,400.00
$ 36,700.00 $32,975.00
$106,925.00 $94,100.00 $12,650.00 $7,650.00 $5,000.00
Police: (91%)
Dick Engstrom 59 32 $ 57,350.00 $ 52,200.00
$ 59,100.00 $ 54,850.00
$ 60,875.00 $ 57,625.00
$177,325.00 $164,675.00 $12,650.00 $7,650.00 $5,000.00
Public Works: (89%)
Jim Lorbeski 55 35 $ 45,800.00 $ 40,850.00
$ 47,200.00 $ 42,950.00
$ 48,600.00 $ 45,150.00
$141,600.00 $128,950.00 $12,650.00 $7,650.00 $5,000.00
Liquor: (88%)
Diane LeClaire 60 32 $ 38,975.00 $ 34,225.00
$ 40,150.00 $ 35,925.00
$ 41,350.00 $ 37,625.00
$120,475.00 $107,825.00 $12,650.00 $7,650.00 $5,000.00
(85%)
Dick Murray 55 25 $ 24,500.00 $ 20,800.00
$ 25,250.00 $ 21,850.00
$ 26,000.00 $ 22,950.00
$ 75,750.00 $ 65,600.00 $10,150.00 $7,650.00 $2,500.00
* Assumes 3% salary increase in wages.
** Assumes 5% step increases for new hires.
***Assumes 5% increase in insurance costs (single coverage). 01
1 �
CITY OF ST. ANTHONY DRAFT
RESOLUTION 98-retire
A RESOLUTION SETTING POLICY FOR EARLY RETIREMENT
INCENTIVE FOR CITY OF ST. ANTHONY EMPLOYEES
WHEREAS, the City of St. Anthony has considered a proposal for an early retirement
policy for certain City employees; and
WHEREAS, the City intends for any decision for such early retirement to be a voluntary
act by the employee to be made in the employee's sole discretion; and
WHEREAS, the City wishes to limit the period of time during which employees may elect
to take such early retirement; and
WHEREAS, the City is willing to provide certain post retirement medical insurance
coverage for City employees electing such early retirement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony
as follows:
1. The policy shall apply only to full-time employees of the City who:
(a) qualify for Public Employees Retirement Association ("P.E.R.A.")
annuity payments as qualifying P.E.R.A. Basic or Coordinated
Members, and
(b) are age 55 or older on the effective date of the retirement, and
(c) have completed 25 years of service as a full-time employee of the
City on the effective date of the retirement.
2. The employee will be required to sign an election to take such early
retirement, stating that the decision is the voluntary act of the employee
made entirely in the employee's sole discretion.
3. Retirement must occur by October 1, 1998; however, the written decision to
take the early retirement must be given by the employee to the City between
June 1, 1998 through July 31, 1998.
4. The City's policy for early retirement must continue to be authorized by the
State of Minnesota. If such authority is modified or terminated, the City's
1 -7
early retirement policy will be subject to change on the basis of such change
in the State policy.
5. Commencing on the day following the date of retirement, the City will pay
individual Single Health Coverage for the retiring City employee (but not the
employee's family) for a period not to exceed three years from the effective
date of the retirement.
Adopted this day of , 1997.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
V. REVIEW PARK COMMISSION ORDINANCE.
i
ig
MEMORANDUM
DATE: April 20, 1998
TO: Michael J. Morrison, City Manager
FROM: Kim Moore-Sykes, Management Assistant
ITEM: Parks Commission Ordinance Language
In response to the recommendations by the Parks Task Force, the following information
was provided by the League of Minnesota Cities research department.
City of Braham Park Board with 3 members; staggered 2-
year terms. No Compensation.
City of Coon Rapids Park & Recreation Commission with 9
members; terms unknown. No
Compensation.
City of Dassel Park & Recreation Advisory Commission
with 6 members; staggered 2-year terms.
No Compensation but will be reimbursed
for expenses with Council approval.
City of Falcon Heights Parks & Recreation Commission with 9
members; staggered 3-year terms and limit
of 2 terms. No Compensation but will be
reimbursed for expenses with Council
approval.
City of Fosston Parks & Recreation Board with 5 members;
staggered 3-year terms. No Compensation.
Town of Lent Park Commission with 5 members;
staggered 3-year terms. Compensation as
determined by the Town Board.
City of Lexington Park Board with 5 members; staggered 3-
year terms. No Compensation.
City of Ortonville Park & Recreation Board with 7 members;
staggered 3-year terms. No Compensation.
iq
City of Princeton Park & Recreation Advisory Board with 7
members; staggered 3-year terms. No -
Compensation.
City of St. Francis Park Commission with 7 members;
staggered 3-year terms. Compensation
established by City Council.
City of Shakopee Park & Recreation Advisory Board.
Ordinance did not state membership, term,
or compensation.
City of Wabasha Park Board with 3 members; staggered 3-
year terms. No Compensation.
SECTION 306 - PARKS COMMISSION PROPOSED
306.01 Purpose. The City of St. Anthony does now operate and maintain public parks
for the benefit and pleasure of its residents. A City Parks Commission is hereby
established to advise the City Council regarding the promotion of the systematic, -
comprehensive and effective development of park facilities necessary for the overall
health, ability and well being of City residents of all ages.
306.02 Membership. The Parks Commission will consist of 7 voting members, all of
whom will be residents of the City appointed by affirmative vote of a majority of the
members of the Council.
306.03 Terms of Office. Members shall serve three-year terms. The first commission
shall be appointed as follows:
2 members 1-year terms
3 members 2-year terms
2 members 3-year terms
Thereafter, members shall be appointed to 3-year terms when the original term of office
expires, except where a vacancy occurs in the middle of a term. In which case, the
appointment will be for the duration of the unexpired term. Members of the Parks
Commission shall be residents of the City throughout their term of office.
306.04 Vacancies. Any of the following will cause the office of a Parks Commission
member to become vacated:
(a) Death.
(b) Disability or failure to serve.
(c) Removal of legal resident from the City.
(d) Resignation in writing.
(e) Failure to uphold the oath of office.
(f) Failure to attend 4 or more scheduled meetings of the Parks Commission
in a calendar year, unless waived by the City Council after a written
request from the Parks Commission member.
The City will publish an open invitation to all residents interested in serving on the
Parks Commission to inform the City Manager in writing of their interest and desire to
be interviewed for a seat on the Parks Commission.
306.05 Compensation. The Parks Commission members will serve without
compensation.
. 306.06 Powers and Duties. The powers and duties of the Parks Commission shall be
as follows:
21
(a) To prepare, revise, and maintain a comprehensive, long-term plan for
the redevelopment of parks within the City. This plan shall be viewed as
a working document that serves as a framework and reference to future
redevelopment.
(b) To make recommendations to and advise the City Council and Staff
regarding park issues and ideas. }
(c) To establish priorities and recommend a phasing plan and schedule for
implementing innovative park improvements, renovations and plans.
(d) To work with other Communities to develop connecting routes in the
form of bikeways, walking paths and corridors of green space wherever
possible.
(e) To investigate funding sources, including requests for increases in the
City Budget, designated for parks and green spaces.
(f) To seek new areas for additional parks, natural areas, walking paths,
bikeways and green space corridors.
(g) To generate community involvement in the development of parks and
their elements.
(h) To review and recommend revisions to the operation and maintenance of
City Parks.
(i) To periodically review, re-evaluate and update the comprehensive park
plan to reflect current and future park needs of the City.
306.07 Council Action Without Recommendation of the Parks Commission. If a
matter is referred to the Parks Commission and if no recommendation is transmitted by
the Parks Commission to the Council after referral to the Parks Commission, the
Council may take action without such recommendation.
306.08 Staff Liaison. The Public Works Director or designee will be the Staff Liaison
to the Parks Commission.
2
VI. CITY MANAGER'S UPDATES.
A. Proposed ordinance amending
gasoline service station fees.
•
� z
MEMORANDUM
DATE: April 1, 1998
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: GASOLINE SERVICE STATION LICENSE FEES
The past few weeks, finance has been renewing the annual license fees for service
stations. During the process, one of the service station owners (Amoco) questioned the
fairness of the fees charged at his station versus what the station paid at 2400 — 371'
Avenue NE.
The current license fee for service station reads:
1) $25.00 for station and 1 gas hose, plus $7.50 for each
additional hose.
The fairness issue arises when stations, which have electronic pumps, are able to
dispense multiple products through one hose.
Example: At most service station pumps you have the option of choosing 3 different
octains by using one of three different hose options. However, service stations with
state-of-the-art pumps disperse 3 different octanes through one hose and pay a lesser
license fee.
The current license fees language for service stations needs to be revised to charge all
service stations a license fee that is equitable.
My recommendation is as follows:
Leave as is:
Gasoline service stations = $25.00 for station and 1 gas hose, plus $7.50 for each
additional hose.
Add additional lanwage:
. Gasoline service stations with multiple product dispensement through one hose =
$25.00 for station and 1 product line, plus $7.50 for each additional product line
dispersed.
Z3
LIST OF SERVICE STATTIONS:
STATION NUMBER OF HOSES PRESENT FEE INCREASE
Smart Stop 13 $115.00 No Change
Apache Amoco 24 $197.50 No Change
St. Anthony Unical 18 $152.50 No Change
Don's Car Wash 9 $ 85.00 No Change
Dick's 66 10 $ 92.50 No Change
Fuel Mart 24 $197.50 No Change
Freedom Valu 30 $257.50 No Change
Sarna's Stop/Save 10 $ 92.50
New Fee 26 Product Lines $212.50 $ 120.00
Murphy's Service 10 $ 92.50
New Fee 24 Product Lines $197.50 $ 105.00
Ammendment to the ordinace would charge Sarna's and Murphy's equal to what
other stations pay for 24 hoses.
� 4
Circus, $50 As stated No 437.09 500; 600
carnival plus in license -
entertainment $25
event per day
Coin operated laundry $8 One year Yes
machines not in per
multiple family machine,
building up to
maximum
of$150
per location
Contractors -$30 or One year No 560
$5 if State
licensed
Courtesy $7 One year Yes
ad benches per
bench
Fireworks $2 One day No 624.20-
display per 624.25
display
Garbage and rubbish ar
Gasoline service $25 One year
stations for
station
&1 gas
hose, plus
$7.50 for
each
additional
hose
aulers of Garbage $100 One year No 555
or Recyclables
6-7
�S
CITY OF ST. ANTHONY
ORDINANCE 1998-008
AN ORDINANCE RELATING TO FEES FOR
GASOLINE SERVICE STATIONS; AMENDING
SECTION 615.06 OF THE 1993 ST. ANTHONY CODE OF ORDINANCES
The City Council of the City of St. Anthony hereby ordains:
Section 1. Section 615.06 Other License Fees is amended by adding to the fee list as follows:
615.06 Other License Fees. No person other than the City may engage in the following
businesses or types of activity without first paying the fee listed in this Chapter and obtaining a
license as provided in this Chapter.
Applicable
Transfer- Minnesota Code
License Fee Term able Statutes Sections
Gasoline service $25 for One year
stations with station and
multiple product 1 product
dispensement line,plus
through 1 hose $7.50 for
each addi-
tional pro-
duct line
dispensed
Section 2. This ordinance will become effective as of the date of its publication.
First Reading: May 12, 1998
Second Reading:
Adopted:
Mayor
ATTEST:
City Clerk
St. Anthon Bulletin
Publish: y
VI. CITY MANAGER'S UPDATES.
B. Sidewalks evaluation report.
•
z�
MEMORANDUM
TO: Mike Mornson, City Manager
FROM: Jay Hartman, Director of Public Works
DATE: April 27, 1998
RE: Sidewalk Evaluation
Per your request, I have completed an evaluation of both county roads and MSA roads
that have sidewalks adjacent to them. The results of the survey are as follows.
Presently, we have 10 roadways within our city limits,which are designed as MSA and
receive MSA funding. Three of these 10 roadwadys have sidewalk incorporated into
them. The roads are St. Anthony Boulevard, 33` Avenue NE and 37th Avenue NE. The
only other roadway, which has a sidewalk, is Silver Lake Road. This is a county road
and is not designated as MSA.
Below, I have rated each sidewalk segment, starting with the sidewalks that are in the
best condition to the sidewalks that are in poor condition.
37`h Avenue—The condition of the sidewalk on 37`h Avenue is very good.
The sidewalk starts at Silver Lake Road and runs east/west to Stinson
Boulevard, along the north side. This sidewalk rates the highest because
it is the most recent sidewalk projects to be finished.
29th Avenue—The condition of the sidewalk on 29h Avenue is good.
This section of sidewalk starts at Silver Lake Road and runs east/west to
Crestview on the north side. There is also a short section on the south side
that runs from Silver Lake Road to the entrance of Silver Point Park. Both
sections are in good shape and not in need of repair.
Kenzie Terrace—The condition of the Kenzie Terrace sidewalk is also in
good condition. The sidewalk runs from Silver Lake Road to Stinson
Boulevard on both sides of the street,with the exception of one small
section, which is not in place. This missing section is west of Coolidge
Street NE and is approximately 200 feet long.
z �
Mike Mornson
Page 2
April 20, 1998
- Silver Lake Road—The next stretch of sidewalk surveyed runs
north/south on the west side of Silver Lake Road from 37`h Avenue to St.
Anthony Boulevard. One the east side of Silver Lake Road, the sidewalk
runs from Hilldale Avenue to 29`h Avenue. The overall condition is good
considering that it is asphalt and was constructed in or about 1972. The
reason this has held up is due to continual maintenance that has been
performed by the Public Works Department.
St. Anthony Boulevard—This section of sidewalk runs east/west from
Stinson Boulevard to Silver Lake Road on both sides of the street and also
from Highway 88 to Ridgeway Parkway. The condition of both these
sections of sidewalk is poor. The sidewalk section that runs from Stinson
Boulevard to Silver Lake Road is in the worst condition overall,primarily
do to the age of the sidewalk. The Public Works Department has replaced
many of the sidewalk panels and continues to patch areas with blacktop to
prevent trip hazards. This section of sidewalk on both sides of St.
Anthony Boulevard is in very poor condition and is in need of replacement
It is my recommendation at this time that we use MSA funding to reconstruct and
preserve the few sidewalks that we presently have and focus on using future MSA
moneys to construct new sidewalks in areas throughout the City where needed.
I am currently working on a five year sidewalk improvement plan for the entire City. My
intention is to focus on incorporating additional sidewalk improvements into both county
and MSA projects, as funding becomes available. This would primarily be in areas
where currently sidewalks do not exist.
1 CITY OF ST. ANTHONY
2 CITY COUNCIL WORKSESSION MINUTES
3 April 7, 1998
4 7:00 p.m.
5
6
7 I. CALL TO ORDER.
8 Meeting called to order at 7:03 p.m.
9
10 II. ROLL CALL.
11 Councilmembers Present: Ranallo, Marks, Faust, Cavanaugh, and Thuesen.
12 Also Present: Michael Morrison, City Manager; Kim Moore-Sykes,
13 Management Assistant; Dick Johnson, Fire Chief.
14
15 III. UPDATE OF FLOOD RELATED ISSUES.
16 A. Legislation and FEMA. The City Manager reported that the Legislature
17 may pass the $30 million flood relief bonding bill. He reported that the
18 session adjourns on Thursday.
19
20 The City Manager reported that he and Todd Hubmer met with a FEMA
21 representative and toured the areas that flooded in St. Anthony. He
22 reported that he feels confident that FEMA will provide funding to St.
23 Anthony. He indicated that he will know for sure by May 15"the City
24 will receive $700,000. He said that if the money is awarded, the City
25 can start on the flood mitigation projects once the contracts have been
26 signed.
27
28 B. Grant Program. The City Manager reported that City Flood Proofing
29 Grant program had been adopted at the March 24`' meeting. He said that
30 there had been several calls of interest and an article regarding the
31 program will be in the next community newsletter. The City Manager
32 indicated that WSB had directed a contractor to contact him as the
33 contractor had worked with them on a similar program in Richfield.
34
35 C. Appraisal of Properties. The City Manager reported that four of the
36 homeowners involved in the City's buy-out of homes have requested
37 copies of the appraisers' reports. He said that he will provide a
38 summary of the appraisals once they have all been received.
39
40 Councilmember Faust asked the City Manager also include copies of last
41 year's market value and this year's market value reports from Hennepin
42 County with the appraisal reports in a spreadsheet.
43
44
45
1 IV. DISCUSSION OF CURRENT CODE ENFORCEMENT PROCESS.
2 The City Manager reported that Councilmember Cavanaugh had raised concerns
3 about Code Enforcement at the March 24'h Council Meeting and had included a
4 list of areas of concern for the worksession agenda. The City Manager
5 reported that the Fire Department started doing the City's Code Enforcement in
6 November, 1997 as the result of the Public Works Director's retirement. He
7 indicated that Code Enforcement normally does not begin until after the snow
8 melts. The City Manager discussed reasons why the City asked the Fire
9 Department to do Code Enforcement rather than continue with the Public Works
10 Department. He also discussed the City's Code Enforcement procedure and
11 Code of Behavior.
12
13 The Fire Chief reported on past code enforcement violations from May, 1994 to
14 the present. He indicated that there are very few repeat offenders. The Chief
15 discussed the list of contacts he has made since taking over this duty. He
16 explained that he had taken flyers of the City's Spring Clean-Up Day and
17 showed residents how various items can be disposed of. The Chief said he is
18 promoting the City as a resource rather than an enforcer.
19
20 The Mayor said that in the past, the City only responded to complaints. He
21 commended the Chief on his efforts and supports letting the Fire Department
22 continue their program for another 2 - 3 months. The Mayor also reported that
23 most of the City's current challenges have been so for up to 10 years. He
24 agreed that the City cannot get compliance with just letters; that people need to
25 be contacted personally.
26
27 Councilmember Marks remarked that he liked the Chief's status reports, as they
28 are more informative. He said he felt there is more energy in the new process
29 and is more pro-active.
30
31 Councilmember Cavanaugh stated he wants to see consistent enforcement of
32 code violations. He said that the community deserves a high level of
33 compliance and an even administration of the code enforcement program. He
34 stated that the City has to give the community a high level of expectations.
35 Councilmember Cavanaugh stated he felt that he did not have a sense that the
36 Chief will cite violators.
37
38 The Mayor indicated that the Chief's code enforcement program is outlined in
39 the meeting packet and it states that citations will be issued for non-compliance.
40
41 The Fire Chief indicated that if the Council wants zero tolerance, he would need
42 more staff. He reported that the previous Public Works Director worked at
43 code enforcement half time with a secretary, accumulating lists of violators year
44 after year.
45
2
1 Councilmember Cavanaugh said he does not want to wait until the City's Clean-
2 up Day to cite violators. He indicated that they should be cited now, that
3 expired tabs on vehicles can't be taken care of at the Clean-up. He asked why
4 May is so sacred.
5
6 Councilmember Faust responded that by the City's past performance, this
7 situation has been allowed to happen. He felt that if the City is going to change
8 the standards, that the residents need to be educated of this change. He said this
9 cannot be done in a heavy-handed manner. Councilmember Faust felt that most
10 of the violations are acts of omission not acts of commission.
11
12 Councilmember Thuesen asked if it is necessary to have a heavy-handed
13 approach.
14
15 The Fire Chief responded no. He reported that he has been doing fire code
16 enforcement for the City for 16 years and in that time, he has received 1
17 complaint and taken to court once. He said most people want to comply; others
18 haven't because of the heavy-handed approach that was used previously.
19
20 Councilmember Marks stated that the Chief's approach is inherently positive
21 and practical. He indicated that he felt the Chief's approach was well thought
22 out and that the Chief understands that he will continue to have problems areas
23 but expects that he will come back to the Council with them.
24
25 Councilmember Thuesen agreed to give the Fire Chief a chance to work with his
26 program, as it will take time.
27
28 Councilmember Faust said that the City should not loose sight of the objective to
29 clean the City; that the Council should support whatever it takes to meet the
30 objective.
31
32 The Mayor suggested that the Fire Chief should come back to the Council with
33 an update in 60 days.
34
35 The Fire Chief also reported on a recent drowning incident, accommodating two
36 residents who pulled the victim from the pool, and their quick actions helped
37 save his life.
38
39 V. DISCUSSION OF COMPUTER CONSULTANT.
40 The City Manager reported that the City received proposals from NetLink and
41 LDSi. Councilmember Marks asked if these consultants sell software. The City
42 Manager responded no.
43
3
1 Councilmember Faust stated that he liked the proposal presented by NetLink
2 because it convinced him that they can help the City where they need to go
3 technically.
4
5 The City Manager indicated that this item will be on the Council agenda for
6 approval.
7
8 VI. DISCUSSION OF CONTRACT WITH NOTHWEST YOUTH & FAMILY
9 SERVICES.
10 The City Manager reported that the new contract stipulates and agrees that the
11 City's contribution will be based only on the Ramsey County population, which
12 will be about $3,200. He also reported that the contract has an' indefinite term
13 unless one or the other submits a written termination. The City Manager
14 indicated that the City Clerk can put this issue on the worksession agenda each
15 June.
16
17 VII. PROGRESS UPDATE ON 1998 GOALS.
18 The City Manager reported on the status of goals established at the goal setting
19 retreat. He indicated that the Liquor Operations Manager will be presenting
20 profit plans to the Council in May or June.
21
22 The City Manger reported that OPUS has been talking with Herbergers about
23 possible expansion plans. He also said that OPUS has been talking with 2 or 3
24 theater chains. The City Manager indicated that OPUS will be at a future
25 worksession to present their development plan.
26
27 Councilmember Cavanaugh asked if the Staff will be sending out the RFP for a
28 planner. The Council discussed the need for an RFP. It was decided to do the
29 RFP for the St. Anthony Shopping Center.
30
31 The City Manager reported that the Web page and staffing projects are ongoing.
32 He also reported that the Parks and storm water issues are becoming co joined
33 because of emerging plans.
34
35 The Council discussed the possibility of constructing new facilities for the Fire
36 Department and the Public Works Department.
37
38 The City Manager reported that he had not heard from Dan Solar, Ramsey
39 County, for a while so he had no report on the Silver Lake Road Bridge. He
40 reported that he was aware that there is a possibility that the project may be put
41 off. He said that he would contact Mr. Solar for an update.
42
43 The City Manager reported that the Volunteer Dinner is scheduled for May 2'd,
44 6:00 p.m. to 9:00 p.m.
45
4
. 1 VIII. QUICK TAKES.
2 A. Tires Plus Request. The City Manager reported that Tires Plus is
3 renovating the interior of their portion of the building. He also reported
4 that he received a letter indicating that bids for the remodeling of the
5 exterior are between $20,000 - $25,000. He said he will contact the
6 architect.
7
8 B. Planning Commission Responses. The Council agreed to submit their
9 responses to the Planning Commission.
10
11 C. Discuss Great Hall Design. The Management Assistant presented photos
12 and design plans of various city halls from around the metro area.
13
14 D. Information Sign at City Hall. The Council discussed sign designs for
15 the City Hall. Staff was directed to look at the City of Maplewood City
16 Hall sign and its reader board.
17
18 E. Certificates of Appreciation for Youth. Councilmember Thuesen
19 reported on work with school in designing a program to recognize youth,
20 which will help them to avoid possible pitfalls. He felt that the City
21 could also have a recognition program, maybe a Junior Villager of the
22 Year.
. 23
24 The Mayor indicated that when he is told about youth achievements, he
25 sends a letter commending the individual on his or her accomplishments.
26
27 F. Resolution to Change Fees for Police Reports. The City Manager
28 reported that a resolution increasing Police Reports fees will be on the
29 agenda for the April 14' Council Meeting.
30
31 G. Telecommunications Ordinance. The City Manager reported that the
32 proposed telecommunications ordinance is completed but for the fee
33 scheduled. He reported that the League of Minnesota Cities is currently
34 doing a survey of metro-area cities and what their fees are. He indicated
35 that he will schedule the public readings for this ordinance for May 12' .
36 He said by then the results of the survey will be known and Staff can
37 complete that portion of the proposed ordinance.
38
39 H. Questions for Residential Survey. The City Manager indicated that he is
40 working with the Superintendent of Schools on the survey. He will
41 submit questions about the City for the survey.
42
43 I. Cable Televising of Council Meetings. The City Manager reported that
44 cablecasting of the Council Meetings is apparently going well. He also
5
. 1 reported that the meetings are being re-broadcast Wednesday evenings at
2 6:30 p.m. and Saturday mornings at 11:00 a.m.
3
4 J. Other Business.
5 1. O t^ ip com. The City Manager reported on this program indicating
6 that the Police and Fire Departments are supportive of it. He reported
7 that the company supporting this technology has provided the City with a
8 video.
9
10 2. Fitness Program. The Council would like to consider this item
11 further.
12
13 3. Early Retirement Program. The Council asked to put this item
14 on the May worksession agenda.
15
16 4. April 14' Council Meeting. The City Manager reported that the
17 Public Works Director has gone out for bids to remove underground
18 storage tanks at the Public Works Garage. He indicated that information
19 will be presented at the 4/14 Council meeting.
20
21 The City Manager also reported that the City will need to designate
22 authority of the City's wetlands.
. 23
24 5. Playground Equipment. The City Manager reported that a
25 playground vendor has been selected for the tot lot by Community
26 Services side of the building. He reported that the total cost is $30,000.
27 He reminded the Council that the City authorized $25,000 for the project
28 and the remainder will come from ECFE, Kiwanis and the School
29 Board.
30
31 6. Annual Master Calendar. The Council would like the City Clerk
32 to maintain an annual Master Calendar for City and Community events.
33 It should be distributed internally only.
34
35 XIV. ADJOURNMENT.
36 The worksession meeting adjourned at 9:50 p.m.
37
38
39 Respectfully submitted,
40
41
42 Kim Moore-Sykes,
43 Management Assistant.
6