HomeMy WebLinkAboutCC PACKET 02021999 Meeting Sheet
IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII
106462
Box: 37
Folder. CC PACKETS 1999
Document: CC PACKET 02021999
•
CITY OF ST. ANTHONY
CITY COUNCIL WORK SESSION AGENDA
February 2, 1999
7:00 PM
Council Chambers
Page(s)
I. CALL TO ORDER.
II. ROLL CALL.
• III. UPDATE ON WATER STORAGE OPTIONS FOR FLOOD
MITIGATION (WSB, Inc.).
IV. REVIEW RESOLUTION FOR FLOOD GRANTS . . . . . . . . . . . . . . . . . . 1 - 2
V. UPDATE ON THE Y2k ISSUE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 - 16
VI. REVIEW RATES FOR UTILITY FUNDS . . . . . . . . . . . . . . . . . . . . . 17 - 19
VII. FUTURE COUNCIL AGENDA ITEMS . . . . . . . . . . . . . . . . . . . . . . 20 - 22
IX. OTHER BUSINESS.
X. ADJOURNMENT.
r
IV. REVIEW RESOLUTION FOR FLOOD GRANTS.
•
• CITY OF ST. ANTHONY
RESOLUTION 99-FLOOD
A RESOLUTION ADOPTING GUIDELINES FOR A
CITY-WIDE FLOOD RELIEF PROGRAM AND
PROVISION FOR FUNDING
WHEREAS, the City Council of the City of St. Anthony approved a Storm Water Capital
Improvement Program, which included the initiation of a Flood Relief Grant
Program at their December 3, 1997 Regular Council Meeting; and
WHEREAS, attached hereto are the proposed guidelines for said program in the City St.
Anthony. Significant points of the proposed program are as follows:
• $100,000 of storm water utility funds will be dedicated in 1999 for the
program.
• All residential property (owner-occupied or renter-occupied) subject to
recurrent flooding would be eligible for a grant.
• 0 The City would pay 65% of the cost of an approved project and the
property owner would pay 35% of the cost.
• All applications would be due by June 1, 1999. The total eligible project
funding, per property owner, is $10,000. Projects are awarded by the
St. Anthony City Council.
• The property owner would apply for a grant. The City Public Works
Department will administer the program, with assistance from the firm
of WSB & Associates, Inc. Applicants would be interviewed to evaluate
the flooding problem. Proposed solutions would be reviewed by the
Public Works Department.
Eligible improvements which could be approved by the City Engineer would
include, but not be limited to, the following:
1. Filling, grading and sodding around the house or points of water entry.
2. Adding or modifying window wells.
3. Eliminating basement windows and substituting with glass blocks.
4. Replacing large basement windows with smaller windows.
z
Resolution 99-
Page 2
5. Replacing basement doors with windows.
6. Building poured concrete or concrete block wall dikes.
WHEREAS, no funds will be available for decorating, carpeting or remodeling needed as a
result of flood damage; and
WHEREAS, only flood damaged areas may be improved. The cost and type of improvement
must be reasonable. The reasonableness will be determined by the City; and
WHEREAS, Section IV of the guidelines attached hereto, beginning on Page 2 delineates
program procedures. Several exhibits are also included beginning on Page 5.
Administrative costs would be paid by the annual funding allocation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony
hereby approves the proposed Flood Relief Grant Program guidelines and allocates $100,000
of storm water utility funds for the program, based on the following:
A. The proposed Flood Relief Program would be another tool to assist
residential property owners in dealing with unwanted runoff water.
B. Funding is available from the storm water utility fund and was identified
in the Storm Water Capital Improvement Program.
C. The property owner must contribute 35% of the cost of the flood relief
project.
Adopted this day of , 1999.
Mayor
ATTEST:
City Clerk
Reviewed for administration:
City Manager
V. UPDATE ON,THE Y2k ISSUE.
•
3
Memo
To: Michael Morrison, City Manager
From Kim Moore-Sykes, Management Assistant
Date: 01/27/99
Re: Y2K Compliance Status Report
The inventory of equipment and vehicles is almost complete. Staff has concentrated
on those vehicles and equipment that are critical to the safety and welfare of the
Community. Each Department Head will be present at the February 2"d Worksession
to report on their efforts to achieve compliance, the estimated costs associated with
becoming compliant and the status of their department at this time.
• All of the Staff that makes up the Y2K Team has been to several seminars and
information workshops regarding the Y2K issue. They are fully informed on the
issues, have a clear understanding of the importance of the situation and are
confident that basic, critical provision of services will not be jeopardized by non-
compliant equipment.
Residents. As Staff representative from the Administration Department, I have been
involved with insuring that the residents are fully informed about Y2K what impact it
may have on them personally; what to do to minimize that impact; and where to go or
who to contact for assistance with their individual needs. This information is in the
current community newsletter that was recently distributed to the community. I have
posted the City s Y2K policy on our Web site and received an e-mail from a resident
concerned about the water and sanitary systems. That e-mail was passed on to the
Public Works Director and he responded to that resident's questions.
Administration Department Equipment.
1. Telephones. I have contacted Pat McCarthy of ESI, the company that
provided us with the phone system; he responded with a letter that the
phone system is compliant, with minor issues. I have a call into him to
discuss what the minor issues are.
2. Computers. NetLink has indicated to me that the personal computers are
compliant The software that we use, Windows 95, is compliant, again
0 Page 1
1
• with minor issues. In a meeting that the Police Department and I had on
Tuesday, January 26, 1999, with Art Carruth and Brian Ehert, both from
NetLink, Mr. Ehert advised that the minor issues with Windows 95 involve
the use of DOS through this software. He indicated that because DOS is
not compliant, any attempt to use dates and times after 1999 will not work.
He reported that most users of Windows 95 never have a need to use
DOS through this program. Therefore, the indication is that this issue will
not impact Staff at City Hall. If it is determined that a member of Staff does
work in DOS through Windows 95, there is a patch available so that this
software can be used for DOS applications.
3. Audio/Visual Equipment. I have placed calls to Bill Bruce but have not
received a response from him to date. I have sent him a letter requesting
information about any Y2K issues with the equipment that we purchased.
I will send letters to the manufacturers as well.
I don't anticipate any issues with this equipment because it is not date or
time sensitive and does not do computations, but I want written statements
that state this clearly.
I have been contacted by SuperValu, the parent company for Cub Foods, and
CENCO, a manufacturer in the Industrial Park, about our efforts on obtaining
• compliance, the anticipated date of that expected compliance and what plan is in
effect in the event of an emergency. These two companies have received a written
response from me.
Dick Johnson, Jay Hartman and I attended a workshop hosted by NSP in December
whereby they discussed their efforts to insure the continued provision of power.
They reported that their nuclear sites will be completely compliant by the end of 1998
and that gas, coal and electricity supply stations and plants are 65% compliant at this
point. They reported that when their engineers have taken pieces of equipment off
line and tested it, the equipment continued to function but did give off a warning
message or alarm. As a result of their testing done so far, they were very confident
that they will be able to get the needed power to homes and business.
They are anticipating some spotty interruptions in service, but this is a normal
working environment for them. Year-round bad weather provides for this scenario on
a constant basis, so they are used working under these conditions. They feel that if
there are some interruptions in service, they are well prepared to deal with it. As in a
bad weather situations, they have informed their employees that they will have to
postpone vacation and holiday time-off until after January 1, 2000.
1 have several letters on file from vendors and manufacturers about the compliance
status of the equipment that the City has purchased from them as well as copies of
letters Staff has sent requesting compliance information. I can provide copies of
is them at Council's request.
0 Page 2
5
• FIRE DEPARTMENT Y2K STATUS
January 25, 1999
SYSTEM STATUS
Vehicle motor chis Non-date sensitive
Portable & mobile radios 100% Y2K compliant (verbal assurance).
Pagers & paging system Written confirmation will be forthcoming
Computer aided dispatch from Hennepin County Communications.
Siren activations stem
Warning sirens Y2K coml2liant per newsletter
Defibrillator Unknown at this time
PC's data & files Y2K compliant
A rP-ml c-µn �f ,%y rr%je Thic guctPm ;S
1 VKl Vl 11 ✓• 1 ✓ ✓f✓ -- 1
dependent on the make and (model of each
individual phone. They expect to have a
handle on it by the end of summer.
911
® MEMORANDUM
DATE: January 7, 1999
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: Y2K - INVENTORY/SYSTEMS CHECK
Y2K has been an on-going research and development project for the Finance
Department. Computer purchases made in the last three years have reflected a Y2K
compliance philosophy.
The first upgrade to Y2K compliance was the purchase and installation of CATS wiring
throughout the entire new City Hall building. This wiring allowed the City to establish
a computer network that is primarily compliant to year 2000 and will provide us with
service for years to come.
A focus on the Administration/Finance area's inventory is as follows:
Banking Services
Firstar St. Anthony
Assessment 100% Completed
Code Renovation 100% Completed
Regression Testing 100% Completed
Year 2000 Testing 93% Completed
Investment Services
All vendors (7) are working on Y2K Compliance. Most have formed
Task Forces/Y2K Compliance Committees and are working diligently to assure
Y2K compliance with minimal inconvenience and without disruption of service.
Computers (*Non-Compliant or Status Unknown)
Hardware:
5 - P.C's Y2K Compliant (Finance)
4 - P.C's Y2K Compliant (Administration/Council)
* 1 - System 36 Mainframe Non-Compliant (Scheduled for replacement '99)
IBM Dot Matrix Printer Y2K Compliant $32,500
2 - H.P. Laser Jets Y2K Compliant
Network:
File Server Y2K Compliant
Routers Y2K Compliant
Modems Y2K Compliant
Switches Y2K Compliant
Backup Hardware Y2K Compliant
Print Servers Y2K Compliant
Power Uninterruptible Y2K Compliant
CD ROM Y2K Compliant
Disk Controllers/Drives Y2K Compliant
Hubs Y2K Compliant
Software: (Mainframe)
Accounting Software
Utility Billing Y2K Compliant with upgrades - $2,500
* Financial Y2K Compliant with upgrades - $2,500
* Payroll Y2K Compliant with upgrades - $2,500
• Network Software:
Operating System Y2K Compliant
Desktop Applications Y2K Compliant
Graphics Software Y2K Compliant
Virus Scanning Software Y2K Compliant
Network Operating Software Y2K Compliant
Client/Server Y2K Compliant
OCR Software Y2K Compliant
Network Management Software Y2K Compliant
P.C. Software:
Windows 95 Y2K Compliant (with minor complications)
Microsoft Office 97 Y2K Compliant
(Word & Excel)
MediaOne:
* Internet Hook-up Status Unknown (Vendor contacted by letter)
• * Cisco Router Status Unknown (Vendor contacted by letter)
* Misc. Network Equipment Status Unknown (Vendor contacted by letter)
Q
0
• Other Office Equipment:
* Photocopier Status Unknown (Vendor contacted by letter)
• Fax Machine Status Unknown (Vendor contacted by letter)
* Postage Meter Status Unknown (Vendor contacted by letter)
•
0
• MEMO
DATE: 01-21-99
TO: Chief Engstrom
FROM: Lt. Ohl
SUBJECT: Y2K Checklist/Cost Estimates
The following is a list of items checked for Y2K sensitivity and compliance. It should be
noted that the costs for compliance are ESTIMATES.
In-house Computer Hardware/Software: Netlink has identified non-compliant
hardware, but failed to note three (3)additional computer stations that are obviously not
2000 capable(probably so old that they felt it was not even necessary to evaluate them).
Netlink also identified software which we currently use that is not 2000 capable. There is
disagreement between Netlink and LEADRS regarding the Microsoft Access 2.0 program
that runs in LEADRS as to its 2000 capability. We are checking further. Cost analysis
• from Netlink is as follows:
$4800—Upgrade software and one non-compliant computer. Additional would
be three computers @ approximately$1500 each.
TOTAL excluding set-up and service of new equipment and compliance is $9300.
Card Reader System—Checkpoint is not compliant. Cost is as follows:
$3,300.00 Software
$1500.00 New computer
$1700.00 Configuration/Training
TOTAL-$6500.00
Hennepin County/Ramsey County Radio/911: These mission-critical areas are out of
our control. It is my understanding that both counties are working with U S West to
insure non-interrupted service.
No anticipated cost.
3270 Emulation Software/Hardware for State Connection: We have to locate the
vendor for our emulation software, and check it's compliance. The BCA indicates that
our Memorex controller and modem(supplied by the State) are both Y2K compliant. I
1
• contacted the State Dept. of Administration who issues the hardware, and they confirmed
its compliance. They indicated that they would send out a TXT for confirmation.
Cost for new emulation software unknown.
State Computer System (MNCIS/NCIC) - Mission critical area that is also out of our
control. I have seen many tests, etc. on teletypes indicating movement toward
compliance.
Defibrillators—Per Survivalink,they are complaint. No cost.
Intoxilyzor—Per BCA, the Intoxilyzor is compliant. No cost.
Phone System/Voice Mail—Per ESI, our system is 2000 complaint. No cost.
Wireless Communications—Attempting to get compliance information. Should have
no cost.
Miscellaneous—Security cameras,time-lapse VCRs,video printers, fax machines,
photocopiers,video cameras, etc., should not be affected as date and time are manually
driven.
•
2
11
MEMO
DATE: 01-27-99
TO:' Chief Engsttom
FROM: Lt. Ohl
SUBJECT: Y2K Checklist/Cost Estimates Revision
On 01-26-99,Kim Dulz and I, along with Kim Sykes, met with Netlink International
representatives regarding the police department's Y2K compliance. We discussed all
aspects of the police department's hardware, as well as software, and made several
revisions to Nedink's initial cost estimate. As previously stated,Netlink neglected to add
three computers and monitors which belong to the police department which are not Y2K
compliant. Furthermore, due to the fact that we can no longer use WordPerfect,
Microsoft Office 97(including Word)has to be installed on eight of the police
department's computers.
The total cost estimated by Netlink for the police department's computer systems to
become complaint is $11,405.00. This,however, does not include the 3270 emulation
• software, as I have still not received word from IBM as to this particular software's 2000
compliance.
NOTE: LEADRS will not work with Access 95 or 97.
NOTE: Access 2.0 is 2000 compliant as long as the year is entered as four digits.
NOTE: Per Netlink, it is not uncommon for computers purchased from the same
manufacturer to have different manufactured bios cards. This would explain why
Jackie's computer has an AMI bios manufacturer, and the rest have AWARD
manufactured bios'. Netlink indicated that in all other aspects,these computers are
identical. However,per an internal diagnostic check,the AMI bios is not 2000
compliant. Netlink indicated they are aware of no computer manufacturers that are
upgrading hardware at no cost, due to recent purchases of non-compliant hardware.
Jan—:;!6-99 03:40P NETLINK INT'L 6516450615
NET Link Internationa; Carruth -#651-646.5101
Proposal for the City c : =: nt Anthony
• Deq: tI28Ra
From;NETWIt Intamaaonal
CentSae Kim Illeere48ykea" CO4tA0t1 An CWRA
Phon: 812.789-8801 „ Phone:651.8454101
r4T3 812.78141525 Parc 061448 0815
compow. Thv Chy of Zsint Anthony FinaB Srt�rtMunke+Orrkmm
A44rpl: 3301 MWL.akeRood
mint Anthony,MN 8541 a-1890
Prolgct OYervtevr.
YAK Com Baru::, -roduct Ust
Compaq peskpm EN U3200:P2-3OCh r: - ssor,'2M8 RAM,3209 Herd Drive,
4 812K Catxte, 08 1011002 P:,��Y rK Inte�e0e earn' i 1 550.00 f 5,400.00
4 C 32MB RAM U rade for above --n tal of 84MB On 13C $ 85.00 $ 380.00
S NoballAew 1S'Color Monitor S 165.00 S 405.0
MiaioiOR Offices?compeUUveNersio:
1 Includes CO and OOCIrrrlentatton S 280.00 1 250.00
MktOe0ll Oftke 07 CorttpafiUveNera,o
a.-!6Icense Pack
7 0 CO Includad $ 240.00 S 1,080.00
Sub Total 8,205.00
• Protest, ervines
18 Installation and configuration of new P. 3 100.00 S 1,800.00
EInstallation Of MicOffice 97'u r;::e� ..: Police PC's $ 100.00 1 800.00
Converuon Of doe~13 from Word F trto- not to MlcrosOR Office fonnat. Include
6 maoR
10 tralni •`ancorversion ure. 3 100.00 S 1000.00
Sub-Total 3,200.00
3270 sirlulatlon aeltware will 2130:1- .,asreied forY2K compitanG. The
:tate of Ylnnesote Can provide ro,- ,nation regarding this upgrade.
Total not InOuding taxes aou zi :,3ping charges s 11,405.00
This order conarmatien IS SU1100 toall we lentis and conditions of ow m-su
Pureba"Ag Nement between NETLhtk and 1M C 1y et sunt AnMan-
Orden for hwdwM ad softies»in excess of SM regdre S4%.
dewgp MwA prior to erder'Ias
THE CO RSTAIM THAT NETUNK 1141TIRNAT101"PROYIOES a C • Y WHATSOEVER Yr1111i RWARD TO THE PROOu01<s
aBRMse RROVtDED MERCH.WJT WHIP THE COMPANY PURCHASES PR' TO WHATEVER WARRANTY MAY BE PROVOW
eYT119SOPTW&RELICENSERORHARDWAR!MAMJPACTUt It
NFM M WMRNATIONAL PRUMU NO wAWRANTM$LnM EAPRER:SEC r-•. •-. 'ATH REOARO TO THE PRODUCTS OR SERVICES PROWWW
MAW=RM IN ParguW NBTLINK OocWUMS ANY wARRAJ-m OF v_ NLrY OR ffFN i POR PARTWULAR RWOSL
NE1LdIKI1TeaNATIt1NAL7YAaIMUYLJA921fYto711tlWSTON:.t1::aFL -•. •+YPac_uOTadISSRY1eItPRO,VIDEDHEt1ELR0oE1s1RAll
ee I.IItfTED TO THE I.NOUNT PAS TO IJRiLNt Sn t1a oYST'Ovrn r:aR s:li.� - .: t OA aeavlcEe,AF8)M oro avaNr aHAll t8'TUNK
1WMCLORESPONsWFOR ANY eP44(a,e1COW4000ONx4Utw".v: THECOMPAMiAGNI2NOTTOMMANYOPNETLW8
EMPLarenPoaAPP$100oPt�T'RABPROM11fLOATEOPIAS:sercrcL :P�•: .crPac.,ossa
13
• To: Kim Moore-Sykes, Management Assistant
From: Michael L. Larson, Liquor Operations Manager
Subject: Y2K
Date: 1/26/99
Kim,
I have contacted Market Mechanical concerning the Y2K compliance of our
HVAC equipment. Lavern Duffney has informed me that our system operates on
a time clock and not a calendar. January 1s, 2000 will have no effect on the
system.
Market Mechanical will be fa)ang me a letter regarding this. I will forward a copy
to you when I receive it.
•
01/26/99--10:42 FAX 6127666140 ACCESS CASH SALESQ1002
0
NCR
July 18, 1998
Access Cash
Attn:Barb Hanlin
4105 North Lexington,Suite 305
Arden Hills,MN 55126
Dear Barb:
You have requested a confirmation from NCR about the Year 2000 status of the NCR MCD
ATM'product. We have checked all the components of the MCD ATM for Year 2000
qualification. The MCD uses our US NDC+ release 5.02, which is the Year 2000 Qualified
version of our US NDC+ software, Therefore, the MCD ATM that you are buying from us is
Year 2000 qualified and will operate properly in and after the Year 2000. This NDC+
application was tested by NCR as a product and not part of a system. Therefore,your customer
may want to do additional testing within their environment.
Throughout the industry,many different terms ane used to indicate that a product is "year 2000
compliant" or `gear 2000 ready". There is no precise definition of these terms. NCR has
developed our own rigorous definition and testing criteria, and uses the term "Year 2000
Qualified" to identify products which meet our definition. As used by NCR, "Year 2000
Qualified" means that an NCR product has been reviewed to confirm that it stores, processes,
(including sorting and performing iaatbematical operations),inputs,and outputs data containing
date information correctly regardless of whether the data contains dates before, on, or after
January 1,2000.NCR products which do not perform date manipulation and which do not alter
any date information that flows through them are also considered Year 2000 Qualified
NCR is pleased to provide you with this information, but please note that this letter is for
informational purposes only, and does not create any additional warranty or obligation
concerning the NCR products.
If we:can be of further assistance,please feel free to contact us.
Sincerely,
G
Aregg
ccount Executive
NCR
15-
MEMORANDUM
5MEMORANDUM
DATE: January 25, 1999
TO: Mike Mornson, City Manager
FROM: Jay Hartman, Public Works Director
ITEM: Y2K Compliance
The following is a list of items currently being check for Y2K compliance in order to
provide services with minimal interruptions:
NSP Electric Service/NSP Natural Gas Service:
NSP is currently working hard at all levels in the company. They have teams of people
focused on assessing, testing, and fixing equipment and software to reduce the
• probability of service interruptions. It is their goal to have the most critical systems
Y2K ready by the end of the first quarter in 1999.
City Hall Building:
Fire Alarms System - received a letter of compliance.
Fire Alarms Monitoring System- received a letter of compliance.
Sprinkler system (water/dry) - received a letter of compliance.
Heating/Ventilation/Air condition System- waiting for a letter of compliance.
Parking Lot Light Control - waiting for a letter of compliance.
US West/Telephone Service - waiting for a letter of compliance.
Water/Sewer Service provided by the City:
Controls - received a letter of compliance.
Chemical feed - compliant.
VFD Speed Drives (Pumps) - compliant.
Generator for Backup Power Source - compliant.
Natural Gas Engine, Well #5 - compliant.
Serco Laboratory (water testing) received a letter of compliance.
Sewer Lift Stations/Controls - compliant.
• Metro Waste/Sewer Treatment - waiting for a response.
Radio detection/Watermain locator - received a letter of compliance.
Hach-Water Testing Instrument - received a letter of compliance.
Public Works Department:
All vehicles including squad cars and fire equipment are compliant.
Fuel Systems at Public Works facility are compliant.
Street Department:
Signal lights for traffic control (Hennepin County) - waiting for a response.
Signal lights for traffic control (Ramsey County) - received a letter of compliance.
•
•
VI. REVIEW RATES FOR UTILITY FUNDS.
•
! 7
•
MEMORANDUM
DATE: January 30, 1999
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: 1999 WATER/SEWER RATES
The Public Works Director has submitted a 1999 water budget of$413,900 and a sewer budget
of$714,700.
Based on the approval of those budgets, I have completed an analysis to determine if a rate
increase is necessary to balance these operating budgets. The results are as follows:
Water:
• In 1 it i anticipated that St. Anthonyill sell 40,120,000 cubic feet of water. Calculating
999, s p yg
the estimated 1999 water sales (40,120,000 divided by 100 x $1.00) shows a total income of
$401,200.
Expenditures of$413,900 plus the water filtration levy transfer of$15,200 requires revenues to
total $429,100. Based on estimated water sales of $401,200 a deficit of ($27,900) exists and a
rate increase is necessary to balance the water-operating budget.
Recommendation:
The present rate of $1.00 per 100 cubic feet is not sufficient to balance the 1999 water-
operating budget. Projected expenditures exceed revenues by ($27,900), therefore, staff
requests Council to amend ordinance 610.02 to reflect a rate increase of $ .07 cents per
100cf.
(40,120,000 divided by 100 X $ 1.07 = $ 429,300)
Sewer:
Currently, sanitary sewer disposal costs the residents $1.84 per 100 cubic feet. Based on Metro
Waste's estimate of flowage, disposal costs for '99 will be higher than last year.
• In 1999, Metro Sewers charges will be based on 360,000,000 gallons of sanitary waste for a total
disposal cost of$498,300 compared to last year's payment of$486,300 (Up $12,000).
It is estimated that the City will sell 37,500,000 cubic feet of sewer in 1999. Calculating the
estimated 1999 sewer revenue (37,500,000 divided by 100 X $1.84) shows a total income of
$690,000.
Projected expenditures of $714,700 produces a deficit of ($24,700) and an increase is necessary
to balance the operating budget. A rate increase of$ .07 cents per 100cf is necessary to fund the
1999 sewer operating budget.
(37,500,000 divided by 100 X $1.91 = $716,200)
In 1988, the City Council passed an ordinance relating to sewer rates and charges. It reads that
all sewer charges shall be at the rate of$1.20 per hundred cubic feet of water used plus a Metro
Waste surcharge as determined by the following formula:
Metro Waste Rate Surcharge Formula
X = .88Y -$.88 + F
$315,000
X = Surcharge per 100 cubic feet
Y = Metro Waste charges for calendar year ($498,300 in '99)
F = Inflationary Factor to Balance Budget ($.20 cents in '99)
• This formula allows for changes in the sewer rates without amending the ordinance. The
rate increase is handled administratively and requires no Council Action.
•
•
Average Bill:
2400 CCF of water
2100 CCF of sewer
Increase
1998 1999 Per Quarter
Water $ 24.00 $ 25.68 ' $ 1.68
Sewer $ 38.64 $ 40.11 1.47
$ 3.15
$12.60 Annual
•
VII. FUTURE COUNCIL AGENDA ITEMS.
•
•
IA
• ?z- ----
1
Meeting Date Meeting Type Item/Issue
February 2 Work Session 1. Update on Harding options with Todd Hubmer
2. Review resolution for flood grants
3. Y2k meeting with Department Heads
4. Review rates for utility funds
5. TIF review
• February 9 Regular Public hearing for 1999 street improvement project and
assessments, award bid, call for bond sales
Res., re: Flood grants
February 23 Regular Parks Commission 1/11 report
Planning Commission 1/19 report
•
4 � 1
March 2 Work Session Joint meeting with School Board, 5:45 PM to 7:15 PM;
Work session to start 7:30 PM
TIF review
March 9 Special 6-7:15 PM Joint meeting with Planning Commission
March 9 Regular Regular meeting to begin at 7:20 PM
Award sale of bonds for 1999 street improvement project
•
WORK SESSION SNAP SHOT
April 6 Work Session 6:30 PM Board of Review
•
� z
May 4 Work Audit presentation by Stu Bonniwell
Session*
June 1 Work Session 6 - 7:15 PM Joint meeting with Parks Commission
July 6 Work Session Normally, we don't hold a work session in July unless it's
absolutely necessary
•
•
. r A
1 CITY OF ST. ANTHONY
2 WORKSESSION MINUTES
3 January 5, 1999
• 4 7:00 p.m.
5
6
7 I. CALL TO ORDER.
8 Meeting called to order at 7:04 p.m.
9
10 II. ROLL CALL.
11 Councilmembers Present: Ranallo, Marks, Faust, Cavanaugh, and Thuesen.
12 Councilmembers Absent: None.
13 Also Present: Michael Morrison, City Manager; Kim Moore-Sykes, Management Assistant;
14 Pete Willenbring, WSB; Todd Hubmer, WSB; Richard Krier, RLK.
15
16 ffi. REPORT FROM RICHARD KRIER, RLK, ON THE ST. ANTHONY SHOPPING
17 CENTER.
18 Richard Krier, RLK, reported on the information that he received from meeting with the
19 merchants of the St. Anthony Shopping Center and the public meeting that was held on
20 November 5, 1998. He reported that all of this information was positive; that reported sales
21 are slightly better than he expected and that those businesses should be able to capture about $1
22 million annually in the next five years. He indicated that this can happen if the business
23 owners can identify their market niches and unique products and services. He suggested that
24 this can be done by using the Quarry as a draw for the Center. He reported that the merchants
1025 need to determine how to become more competitive, which is a function of growth and
26 innovation; competitive advantages and strategy; and government/private joint efforts. He
27 stated that working together will provide the City an unique opportunity to create something
28 that fits a niche that is complementary to the Quarry.
29
30 There was a discussion regarding Mr. Krier's report and other potential redevelopment plans
31 for the St. Anthony Shopping Center. Mr. Krier listed several decisions that the Council will
32 need to make for this project to develop its own vision for the Shopping Center.
33
34 N. UPDATE ON FLOOD MITIGATION PROJECTS BY WSB & ASSOCIATES, INC.
35 Todd Hubmer, WSB & Associates, reviewed his memo to the City Council, dated December
36 23, 1998. He reported that the City's flood proofing grant program was a success and
37 recommends its continuation with those targeted areas that can benefit from it, but it should be
38 left open to anyone in the community. He recommended that the resolution approving funds
39 for this program should continue to be approved annually.
40
41 Mr. Hubmer reported that work at Silver Point Park should be done by the end of next week
42 and the tunneling under Hwy. 88 should be done in 2 - 3 weeks. He reported that excavation
43 will begin in the northeast comer of Central Park once Silver Point Park is completed. Mr.
44 Hubmer reported that Northdale Construction is the low bidder.
45
•
. �. 4.
1 Mr. Hubmer reported that all costs for the 1999 street assessment have been broken out so that
2 any resident can call to get what their assessment portion is before receiving the notice in the
• 3 mail.
4
5 Mr. Hubmer reported that the City has received approval from the Metropolitan Council
6 Environmental Services for its request to modify the proposed I/I Program approach and
7 funding method. He indicated that the preliminary scope of the proposed study has been
8 developed with major task items identified and they have initiated the development of a
9 computer model of the sanitary sewer system. Mr. Hubmer reported that this model will assist
10 them in analyzing potential modifications that could reduce in-flow in areas with marginal
11 capacity.
12
13 Mr. Hubmer reported that on December 15, 1998, the City Manager, Pete Willenbring and he
14 met with Kent Lokkesmoe of the Minnesota Department of Natural Resources regarding the
15 City's request for $1.5 million for 1999 flood mitigation funding. He indicated that
16 Willenbring and he are currently putting a proposal together for this funding request and
17 should be completed the fust or second week of February. He also indicated that they will
18 contact Senator Marty and Representative McQuire. Hubmer reported that he is also working
19 on a state aid proposal for 29'n Avenue.
20
21 Hubmer also indicated that the Storm Water Storage Feasibility Report, done to evaluate
22 alternatives available for a second storm water basin, has been completed. He reported that
23 this report has been reviewed by the City Manager and the Public Works Director in December
• 24 and will be presented to the Harding Street Subcommittee in January.
25
26 V. CONTRACT WITH WSB & ASSOCIATES, INC.
27 Pete Willenbring of WSB & Associates, Inc. reported he was reminded about the fact that the
28 City does not have a professional services agreement with WSB & Associates, Inc. He stated
29 that while this is not required for their professional association to continue, but asked that the
30 City Council consider entering into a professional services contract with WSB. The City
31 Manager was directed by Council to have the City Attorney review the contract.
32
33 VI. REVIEW 1999 STREET IMPROVEMENT RESOLUTIONS.
34 The City Manager presented the resolutions for the 1999 street improvements resolutions. The
35 City Council discussed the proposed resolutions and directed the City Manager to add them to
36 the January 26' Council Meeting agenda for consideration.
37
38 VII. REVIEW STORM WATER ORDINANCE.
39 The City Manager presented the Planning Commission's comments on the proposed Storm
40 Water Ordinance. It was noted that "corrosion" on page 6, 1675.08, Subd. 2, should be
41 corrected to read "erosion".
42
43 VIII. ACTION REQUEST.
44 City Council discussed the City's `giving' policy.
45
• 46 Ten-minute recess called at 8:55 p.m. The Council Worksession was reconvened at 9:05 p.m.
47
2
1 IX. UPDATE ON THE WATER QUALITY TASK FORCE.
2 The City Manager reported that he had only received one letter of interest to sit on this task
•
3 force . He suggested that perhaps the Silver Lake Homeowners Association could form their
4 own group and make their reports to the Planning Commission. Councilmember Cavanaugh
5 suggested that a Committee of the Council could be formed for water quality and would be
6 able to solicit members for the task force that way. Councilmember Marks suggested that it is
7 a Parks Commission role.
8
9 X. REPORT ON STATUS OF TAX INCREMENT FINANCING.
10 Council reviewed the updated Tax Increment Financing Summary. Mayor Ranallo
11 commented that revisions to the Summary could be done now or the Council could wait until
12 redevelopment plans for the St. Anthony Shopping Center become more clear.
13 Councilmember Marks agreed it made more sense to wait because changes to the TIF
14 Summary require a public hearing. He felt the revisions should be a realistic estimate of what
15 they will need for the redevelopment. The City Manager agreed to list the Summary as a
16 worksession agenda item for every meeting.
17
18 M. REMINDER OF GOAL SETTING RETREAT (January 22 — 23, 1999).
19 The City Manager reminded the Council of the date for this year's goal setting retreat. He
20 advised the Council that the Council only meeting starts at 2:30 p.m.
21
22 XII. HOUSEKEEPING RESOLUTIONS (99-001 TO 99-012).
23 The City Manager reviewed the resolutions that are usually presented at the first meeting of the
24 new year. Councilmember Cavanaugh asked if other banks in the City have been considered
025 as the City's official depository. He asked if Staff could check fees of other banks in town as
26 well.
27
28 XIII. LIST OF FUTURE AGENDA ITEMS.
29 The City Manager presented a listing of future agenda items for the Council.
30
31 XIV. OTHER BUSINESS.
32 1. Bill from Senator Marty modifying time of day closing for the St. Anthony off-sale
33 liquor stores. The City Manager presented a bill from Sen. Marty's office to extend
34 hours of operation until 10:00 p.m.
35 2. Salvation AM Camp Redevelopment Proposal. The City Manager reported that he
36 had a meeting with a developer interested in purchasing the Salvation Army Camp
37 property. The City Manager advised the developer of the need to rezone the property
38 and that he may be asked to dedicate a portion of the property as a public access park.
39 3. Code Enforcement. Councilmember Cavanaugh requested that Staff write a policy on
40 how the City handles complaint calls. He asked that a draft be submitted to the
41 Planning Commission for review.
42 4. Public Notification Meeting. Councilmember Cavanaugh felt the recent public
43 notification hearing went well. He suggested having another meeting to review present
44 policy of notification and invite the school and other governmental agencies. He
45 proposed making changes to the current policy so that neighbors are notified when the
• 46 individual leaves his house; wants more timely notification and information; and wants
47 a police presence at school bus stops in the area. Councilmember Faust advised that the
3
�.. .J .
1 State statutes govern procedure and policy in these matters. The City Manager reported
2 that because this is a temporary situation, the statutes do not require the local governing
3 authority to notify the public. Mayor Ranallo suggested that perhaps the Police Chief
• 4 could meet with the School Superintendent and together develop a draft of a
5 Community Notification Policy.
6
7 XV. ADJOURNMENT.
8 The City Council worksession meeting adjourned at 10:20 p.m.
9
10 Respectfully Submitted by,
11
12
13
14 Kim Moore-Sykes
15 Management Assistant
•
•
4