HomeMy WebLinkAboutCC PACKET 08041999 Meeting Sheet
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Box: 37
Folder: CC PACKETS 1999
Document: CC PACKET 08041999
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CITY OF ST. ANTHONY
CITY COUNCIL WORK SESSION
August 4, 1999
6:30 PM
City Hall
I. CALL TO ORDER.
II. ROLL CALL.
• III. PRESENTATION OF PROPOSED CITY BUDGET FOR YEAR
2000.
IV. OTHER BUSINESS.
V. ADJOURNMENT.
SANDWICHES AND BEVERAGES WILL BE PROVIDED
AT 6:15 PM.
min July 285, 1999
a C� FUTURE COUNCIL AGENDA ITEMS,'5 X
Meeting Date Meeting Type Item/Issue
August 10 Regular Review feasibility study for improvements to 291h -WSB
Res., re: allow ISD #282 to construct fire road on City
property
Res., re: 1999 assessment deferrals
August 24 Regular Planning Commission August 17 meeting report
Review possible alternatives for flood mitigation with
WSB
•
September 7 Work Session SEH/RCM progress update on Public Works building
Springsted-review study on financing various projects
throughout the City
Review tax levy resolution
•
1 CITY OF ST. ANTHONY
2 CITY COUNCIL WORKSESSION MEETING AGENDA
3 June 29, 1999
• 4 6:00 p.m.
5
6
7 I. CALL TO ORDER BY THE MAYOR.
8 Meeting was called to order at 6:03 p.m.
9
10 II. ROLL CALL.
11 Councilmembers Present: Ranallo, Marks, Faust, Thuesen and Cavanaugh.
12 Councilmembers Absent: None.
13 Also Present: Michael Mornson, City Manager; Kim Moore-Sykes, Management Assistant;
14 Jay Hartman, Public Works Director; Nancy Schultz, SEH/RCM Engineering; and Bob
15 Moberg, SEH/RCM Engineering.
16
17 III. INTERVIEW CONSULTANT FOR NEW PUBLIC WORKS FACILITY. NANCY
18 SCHULTZ AND BOB MOBERG OF SEH/RCM WILL BE PRESENT FOR
19 DISCUSSION AND QUESTIONS.
20 The City Manager reported on the RFP process for the selection of a consultant for the
21 planning of the construction of a new Public Works garage. He indicated that RFP's were sent
22 to 15 engineering firms and that those firms participated in a walk-through held in May. The
23 City Manager reported that five firms submitted proposals as the result of this process. He
24indicated that after interviewing the firms and checking their references, he and the Public
05 Works Director selected SEH/RCM for their first choice to do the architecture and engineering
26 services for the Public Works garage. He reported that Ms. Schultz will be the architect and
27 Mr. Moberg will be the engineer for the project.
28
29 Mr. Moberg introduced the consulting firm and Ms. Schultz as the architect and project
30 manager. Ms. Schultz outlined the project and their proposal. Councilmember Cavanaugh
31 noted that on page 5 of their proposal that they discuss the need to consider the issue also of
32 increased storage for impounded vehicles and emergency vehicles. He asked why there is a
33 need to plan for the storage of a fire truck and asked if there wasn't enough space at the fire
34 station for this vehicle. Councilmember Cavanaugh stated that he also views this project not so
35 much a building project but a productivity study. He asked Ms. Schultz if she had any ideas
36 on how to consolidate the equipment that the Public Works department currently has; he asked
37 if there wasn't equipment currently available that can do more than one function that can be
38 purchased so that a large public works building wouldn't be necessary. Councilmember
39 Cavanaugh's thought he suggested was that space could then be found at the public works site
40 for a fire station and not just for one fire truck.
41
42 Ms. Schultz explained that it was not SEH/RCM Engineering's intent to determine whether the
43 City needs to keep or relinquish particular pieces of equipment. She suggested that this was
44 something that the City needed to determine. The Public Works Director spoke to the space
45 needs, indicating equipment that is used every day. Councilmember Cavanaugh suggested that
•46 the Public Works department needs to determine realistic space needs and he asked if it is
47 realistic to store 400 tons of sand. He indicated that maybe the City needs to hire a consultant
1 to assist the Staff in doing a best practices study. Councilmember Faust noted that this is not
2 an issue that SEH/RCM was invited to discuss; that it was more an issue for the City and Staff
3 to discuss. The Public Works Director indicated that his department does best practice
• 4 everyday and indicated that bringing in another consultant would be a waste of the City's
5 resources. Councilmember Cavanaugh indicated that he wants a space needs report to be
6 presented to the Council.
7
8 The City Manager reported that he would like to have Ms. Schultz and Mr. Moberg get to Step
9 6 of their proposal and then provide a preliminary plan of what the building will look like.
10 They indicated that it would be about six months to get to that point. The City Manager
11 reported that he will have a resolution to approve SEH/RCM Engineering at the Council
12 meeting.
13
14 IV. DISCUSS PAHL AVENUE PROPERTIES ISSUE.
15 The City Manager reported that he had a discussion with Evergreen regarding the
16 condemnation proceedings and the estimated costs of condemnation. They reported to him that
17 the courts usually side with the property owners and that their cost estimates do not include
18 appeals, relocation, etc. The City Manager also presented the City Attorney's letter regarding
19 condemnation and the quick take procedure. He explained the condemnation and quick take
20 processes.
21
22 The City Manager also reported about the status of the City's final offers to the Kuharski's and
23 Tuohy. He indicated that the Kuharski's were given until the end of the month to respond, but
24 did not respond. He reported that Mr. Tuohy responded by letter to the City Manager.
0,5 Councilmember Cavanaugh indicated that this should be the City's final offer, that if they have
26 not responded that the City needs to move on either to move on the condemnation or drop the
27 project. He also suggested that if the Kuharski's have not responded that that should be
28 interpreted as their response and wants to move on. Councilmember Faust questioned if the
29 City had truly found middle ground; that perhaps there was still more discussions that the City
30 could have with Tuohy and the Kuharski's. Councilmember Marks asked if the Council was
31 really serious about the project and obtaining 100-year flood protection for the Community.
32 He suggested that it is time to decide; the Council could either go ahead with the condemnation
33 and complete the project or not and try to carry on with the flood mitigation project as best as
34 possible.
35
36 The City Manager reported that he will have the resolution prepared and at either the July 13th
37 or July 27' Council meeting. The City Manager indicated that he will have the City Attorney
38 at whichever date the Council wants to take action on the condemnation issue.
39
40 V. DISCUSS PURCHASE OF A Y2K EMERGENCY GENERATOR.
41 The City Manager presented information from the Public Works Director and Finance Director
42 regarding the purchase of an additional generator and the Management Assistant regarding
43 Year 2000 legislation that was adopted to provide financial assistance to local government
44 units. The City Manager recommended that the City only use the exemption from the Uniform
45 Municipal Contracting law. He indicated that based on the Management Assistant's memo and
•46 information from the Finance Director that in order to obtain a loan from the State, the City
47 would have to demonstrate that it does not have the funds available to fund any Y2K mitigation
2
1 effort. He reported that he will have resolutions ready for approval for the purchase of a
2 generator and requesting a waiver from the Uniform Municipal Contracting law.
3
• 4 VI. REVIEW LEASE WITH KATHY MARTIN, HAIR ADVANTAGE.
5 The City Manager reported that Ms. Martin's lease is up on November 15` and that he advised
6 her that the City is proposing a $20.00 per month per year increase. He indicated that Ms.
7 Martin was agreeable with the proposed 5-year lease and rate increases. The City Manager
8 also reported that that 90-day Notice of Termination clause continues in the new lease.
9
10 VII. FUTURE COUNCIL AGENDA ITEMS.
11 1. The City Manager reported that Senator Grams office has contacted the City and asked
12 if he could attend a Council meeting to present a plaque to the Myers family in honor of
13 Bill's service with the Fire Department.
14
15 2. The City Manager also reported that on July 27' at 8:00 p.m. WSB will be conducting
16 a neighborhood meeting regarding 29`' Avenue and related flood mitigation projects.
17 He indicated that they will also be discussing installing sidewalks in the area. He
18 advised that Todd Hubmer, WSB would be at the August 10' Council meeting to report
19 on the outcome of this neighborhood meeting. The City Manager indicated that Bob
20 Thistle, Springsted and Associates, will be at the August 10' Council meeting as well.
21
22 3. The City Manager reported that the Council will be reviewing the budget draft at the
23 August 4' worksession.
24
0-5 The Mayor asked if the Chief of Police could provide the Council with a list of the
26 neighborhood parties participating in the National Night Out event. He indicated that
27 he would like to have the Councilmembers involved in visiting these parties as well.
28 Councilmember Faust agreed.
29
30 The City Manager advised that the School wants to install a road for emergency
31 vehicles as part of their fire suppression plan. He indicated that part of that road will
32 need to come onto City property. He also indicated that the Public Works Director is
33 working with the School's engineers in developing this roadway.
34
35 The City Manager reported that George Wagner and Doug Koehntop reported that the
36 Parks Commission would like to plan a park dedication for Water Tower Park. The
37 City Council agreed to make the dedication a part of the VillageFest festivities. August
38 5' was suggested as a possible date for the park dedication.
39
40 IX. ADJOURNMENT.
41 The City Council/Parks Commission joint meeting adjourned at 8:30 p.m.
42
43 Respectfully submitted by,
44
45
•46 Kim Moore-Sykes
47 Management Assistant
3