HomeMy WebLinkAboutCC RES 79-075 A RESOLUTION APPROVING THE PURCHASE ORDER POLICY FOR THE CITY Meeting Sheet
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Box: 36
Folder: CC RES 1979
Document: CC RES 79-075 A RESOLUTION APPROVING THE PURCHASE
ORDER POLICY FOR THE CIN
RESOLUTION 79-075
A RESOLUTION APPROVING THE PURCHASE
ORDER POLICY FOR THE CITY.
WHEREAS the City Council of the City of St. Anthony wishes to
approve a policy to establish a uniform purchase order system.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of St. Anthony hereby approves a policy (attached) for a
revised purchase order policy to be followed by all departments
of said city.
Adopted this /3 j f` day of 1979 .
let
Mayor
• ATTEST:
City Clerk
Reviewed for Administration:
Cit anager
i
CITY OF ST. ANTHONY
POLICY
Purchase Order System (Non-Liquor)
Draft of the Rules and Regulations of Policy
1 . Administration
A. The administration of this policy as to budget control
responsibility rests primarily with the department heads .
2 . Procedures
A. Requisitions - Each department head will have a supply
issued to his department by the purchasing department . A
requisition is required on all purchases over $100 .
B. Purchase Orders - These will be issued from the purchasing
department and are required on all purchases over $150 which
must be approved by the department head, city clerk-treasurer, l
and the city manager before the purchase is made .
C. Blanket Purchase Orders - These will be issued to the
department head who will submit these on a monthly basis to
his regular vendors where numerous small purchases are made .
Blanket purchase orders will have a $200 limit. If this I'
amount is exceeded during the month, a new blanket purchase
order must be issued to the vendor. Invoices covering the
purchases on the blanket purchase order must be submitted with
said purchase order by vendor on a monthly basis for payment.
3. State Purchasing Laws* !
A. Manager 's authorization without council approval up to
$1, 000 .
B. Council approval required on purchases over $1, 000 .
C . Contracts less than $5, 000 of the estimated cost may be
made upon quotation in the open market by the discretion of
the governing body , but whenever possible should be based
on at least two (2) quotations to be kept on file for at
least one (1) year.
D. Contracts over $5 ,000 , but not to exceed $10 , 000 of the
estimated costs, may be made either by sealed bids or by
direct negotiations by obtaining two (2) or more quotations
for the purchase when possible and without advertising for
bids . All quotations obtained must be kept on file for at
least one (1) year.
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E. On contracts over $10 , 000 of the estimated cost , sealed
bids shall be solicited by public notice in the manner and 0
subject to the requirements of the law governing contracts
for municipalities as per state statutes.
* "Contract" defined - A contract means an agreement entered
into by the municipality for the sale or purchase of supplies ,
materials, equipment or the rental thereof, or the construc-
tion, alteration, repair or maintenance of real or personal
property.
9-14-79
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