HomeMy WebLinkAboutCC RES 79-085 A RESOLUTION ESTABLISHING A TRAVEL ADVANCE AND REIBURSEMENT POLICY Meeting Sheet
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105981
Box: 36
Folder: CC RES 1979
Document: CC RES 79-085 A RESOLUTION ESTABLISHING A TRAVEL
ADVANCE AND REIBURSEMENT POLICY
RESOLUTION 79-085
A RESOLUTION ESTABLISHING A TRAVEL
• ADVANCE AND REIMBURSEMENT POLICY
WHEREAS, the City Council desires to maintain control over expendi-
tures for travel by the Council, Advisory Committees and staff,
WHEREAS, it has been determined that a formal policy for control of
such expenditures would be advisable.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves
the following policy on all Council, Advisory Committee and staff
travel :
1. Scope. The scope of this policy is for overnight
travel on official City business.
2 . Travel Advances and Prepayments. The City will
prepay or advance .in cash upon submission of evi-
dence of expenses incurred or to be incurred, the
following: transportation costs, registration
fees, lodging fees only. Driving a personal vehi-
cle will be reimbursed at 17� per mile or the low-
est usable airfare, whichever is less. Group
travel by personal vehicle will be reimbursed at
a fractional rate to be determined by the City
Manager.
3. Meal, Miscellaneous Expense Reimbursement. Meals
and miscellaneous expenses will be reimbursed
based upon actual expenses. Receipts are neces-
sary for expenses over $10. A listing of all such
expenses is to be submitted to the Clerk-Treasurer
along with necessary receipts before the reimburse-
ment will be authorized.
Adopted this 18th day of December 1979 .
Mayor
ATTEST:
City Clerk
Reviewed for Administration:
City Mnager
,II `
Council
�. The City �.
4 City of St . Anthony, Minnesota
sober 8, 1979
INTERNAL CONTROL AND RELATED MATTERS CONTINUED)
Em to ee Reimbursements I
Reimbursements for expenses were not always adequately supported. Each reimburse- 1 yell
meet should be supported by receipts for registration, accommodations and other
fpurpose for incurring the expense beingreimbursed
g
such expenses. The business o _-0
should also be noted.
1
Special Assessments
Control sheets should be established Adjustments for
for each assessment roll
shoul
ntered on
ents additions, deletions, or other changes annually
with
einformation furnished
prepayments,
control sheets. The controls should be balanced annual y +y
to the City by Hennepin and Ramsey Counties. ;
collections would also be improved
Internal control of special assessment if duties
were segregated so that the employee receiving assessment collections does not
maintain assessment records.
OTHER ITEMS
+r
eneral Fund
During the year the fund balance increased $130,657 to $255,200 as of December 31,
1978, as shown in the following summary: Actual
over (under)
Actual Budget _budget
69,618
$1,241,012 $1,171,394 $ 61,039)
Revenue 1,110,355_ 1,171,394 _�
Expenditures li 657 $ 130 657 _
year ended December 31, 1978 are as follows:
The major variations for the y '4
Actual c4
" over (under)
Actual Budget budeg t
Revenue425,692 $ 17,638
General property taxes $ 443, $26,563563 13,500 13,063
' Licenses and permits 275,508 260,179 15,329
4`' Intergovernmental revenue 18,605 5,689
Fines, forfeitures and penalties 24,294 5,500 852
6,352 1,122)
Charges for current services 28,295 29,417
Other revenue 418,501 15,729
434,230 2,440
Transfers 2,440
._
Other !L1,241,012 . 1$ 171_394 $_ 69_61
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