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HomeMy WebLinkAboutCC RES 90-030 RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE SUBRECIPIENT AGREEMENT BETWEEN HENNEPIN COUNTY (C.D.B.G. PROGRAM) AND THE CITY OF ST. ANTHONY Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII 103680 Box: 26 Folder: RES 1990 Document: CC RES 90-030 RESOLUTION AUTHORIZING THE MAYOR AND CIN MANAGER TO EXECUTE THE SUBRECIPIENT AGREEMENT BETWEEN HENNEPIN COUNTY (C.D.B.G. PROGRAM) AND THE CIN OF ST. ANTHONY CITY OF ST. ANTHONY RESOLUTION 90-030 A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE SUBRECIPIENT AGREEMENT BETWEEN HENNEPIN COUNTY (C.D.B.G. PROGRAM) AND THE CITY OF ST. ANTHONY WHEREAS, the City of St. Anthony has executed a Joint Cooperation Agreement with Hennepin County for the purpose of participating in the 1990 (Year XVI) Urban Hennepin County Community Development Block Grant Program; and WHEREAS, Hennepin County is the recipient of an annual grant from the U.S. Department of Housing and Urban Development for purposes of the program and the City is a subrecipient of those funds; and WHEREAS, program regulations require that the City and County execute a Subrecipient Agreement which sets • for the specific implementation processes for activities to be undertaken with program funds. NOW, THEREFORE, BE IT RESOLVED, that the St. Anthony City Council hereby authorizes and directs the Mayor and the City Manager to execute the Subrecipient Agreement, County Contract Number A05800, on behalf of the City. Adopted this 31 day of d 1990. Mayor ATTEST: City CleiFk Reviewed for Administration: �. City Manager • Contract No. 6,5 QO SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HWPIN, Stateofiesota, hereinafter referred to as "RECIPIENT," and the of /. , hereinafter referred to as "SUBRECIPIENT," said parties to this Agre ent each being governmental units of the State of Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59: WITNESSETH WHEREAS, Recipient has received a Community Development Block Grant (CDBG) entitlement allocation under Title I of the Housing and Community Development Act of 1974, as amended, to carry out various community develop- ment activities in cooperation with Subrecipient; and WHEREAS, $ from Federal Fiscal Year 1990 CDBG funds has been approved by Recipient for use by Subrecipient for the implementation of eligible and fundable community development activity/ies as included in and a part of the 1990 Statement of Objectives and Projected Use of Funds, Urban Hennepin County Community Development Block Grant program and as set forth in the Statement of Work described in Exhibit 1 to this Agreement; and WHEREAS, the Subrecipient agrees to assume certain responsibilities for the implementation of the approved activities described in Exhibit 1, said responsibilities being specified in part in the Joint Cooperation Agreement executed between Recipient and Subrecipient and in the 1990 Statement of Objectives and Projected Use of Funds, Urban Hennepin County CDBG program and the Certifications contained therein. NOW, THEREFORE, the parties hereunto do hereby agree as follows: 1. The Subrecipient shall expend all or any part of its CDBG allocation only on those activities identified in Exhibit 1. 2. The Uniform Administrative Requirements, as promulgated in 24 CFR 570.502, shall apply to all activities undertaken by the Sub- recipient provided for in this Agreement or by any program income generated therefrom. 3. The Subrecipient shall be responsible for procurement of all supplies, equipment, services, and construction necessary for implementation of its activity/ies. Procurement shall be carried out in accordance with the "Common Rule" provisions (24 CFR 85) (which replace OMB Circular A-102 for the purposes of this Agree- ment) , the procurement requirements of the Subrecipient, and all provisions of the Community Development Block Grant Regulations, 24 CFR 570 (the most restrictive of which will take precedence) . The Subrecipient shall prepare, or cause to be prepared, all advertise ments, negotiations, notices, and documents; enter into all con- tracts; and conduct all meetings, conferences, and interviews as necessary to insure compliance with the above described procurement requirements. The Recipient shall provide advise and staff assis- tance to the Subrecipient to carry out its CDBG-funded activity/ies. 4. The Subrecipient shall be responsible for carrying ,out all acquisi- tions of real property necessary for implementation of the activity/ ies. The Subrecipient shall conduct all such acquisitions in its name and shall hold title to all properties purchased. The Subre- cipient shall be responsible for preparation of all notices, appraisals, and documentation required in conducting acquisition under the latest applicable regulations of the Uniform Relocation Assistance and Real Property Acquisition Act of 1970 and of the CDBG Program. The Subrecipient shall also be responsible for providing all relocation notices, counseling, and services required by said regulations. The Recipient shall provide advice and staff assis- tance to the Subrecipient to carry out its CDBG-funded activity/ies. 5. The Subrecipient shall comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as required under 24 CFR 570.606(a) and HUD implementing regulations at 24 CFR 42; the requirements in 24 CFR 570.606(b) governing the residential antidisplacement and relocation assistance plan under section 104(d) of the Housing and Community Development Act of 1974 (the Act) ; the relocation require- ments of 24 CFR, 570.606(c) governing displacement subject to section 104(k) of the Act; and the requirements of 24 CFR 570.606(d) governing optional relocation assistance under section 105(a)(11) of the Act. 6. The Subrecipient shall maintain records of the expenditure of all CDBG funds it receives, such records to be maintained in accordance with OMB Circulars A-87 and the "Common Rule" provisions (24 CFR 85) and in accordance with OMB Circular A-110 and A-122, as applicable. All records shall be made available, upon request of the Recipient, for inspection/s and audit/s by the Recipient or its representa- tives. If a financial audit/s determines that the Subrecipient has improperly expended CDBG funds, resulting in the U.S. Department of Housing and Urban Development disallowing such expenditures, the Recipient reserves the right to recover from the Subrecipient such disallowed expenditures from non-CDBG sources. Audit procedures are specified below in Section 22 of this Agreement. 7. The Subrecipient shall take all necessary actions, not only to comply with the stipulations as set out in Exhibit 1, but to comply with any requests by the Recipient in that connection; it being understood that the Recipient has responsibility to the U.S. Department of Housing and Urban Development (HUD) for insuring compliance with such requirements. The Subrecipient also will promptly notify the Recipient of, any changes in the scope or character of the activity/ies which it is implementing. 2 i 8. a. The Subrecipient does hereby agree to release, indemnify, and hold harmless the Recipient from and against all costs, expenses, claims, suits or judgments arising from or growing out of any injuries, loss or damage sustained by any person or corporation, including employees of Subrecipient and property of Subrecipient, which are caused by or sustained in connection with the tasks carried out by the Subrecipient under this Agreement. b. The Subrecipient does further agree that in order to protect itself as well as the Recipient under the indemnity agreement provisions hereinabove set forth it will at all times during the term of this Agreement and any renewal thereof, have and keep in force: a single limit or combined limit or excess umbrella commercial and general liability insurance policy of an amount of not less than $600,000 for property damage arising from one occurrence, $600,000 for damages arising from death and/or total bodily injuries arising from one occurrence, and $600,000 for total personal injuries arising from one occur- rence. Such policy shall also include contractual liability coverage protecting the Recipient, its officers, agents and employees by a certificate acknowledging this Agreement between the Subrecipient and the Recipient. 9. The Recipient agrees to provide the Subrecipient with Community Development Block Grant funds in such amounts as agreed upon in this • Agreement to enable the Subrecipient to carry out its CDBG-eligible activity/ies as described in Exhibit 1. It is understood that the Recipient shall be held accountable to HUD for the lawful expendi- ture of CDBG funds under this Agreement. The Recipient shall therefore make no payment of CDBG funds to the Subrecipient and draw no funds from HUD/U.S. Treasury on behalf of a Subrecipient activ- ity/ies, prior to having received a proper Hennepin County Warrant Request form from the Subrecipient for the expenses incurred, as well as copies of all documents and records needed to insure that the Subrecipient has complied with the appropriate regulations and requirements. 10. The Recipient shall maintain the environmental review record on all activities. The Subrecipient shall be responsible for providing necessary information to the Recipient to accomplish this task. 11. The Recipient shall be responsible for the preparation of all requests for HUD for wage rate determinations on CDBG activities undertaken by the Subrecipient. The Subrecipient shall notify the Recipient prior to initiating any activity, including advertising for contractual services which will include costs likely to be subject to the provisions on Federal Labor Standards and Equal Employment Opportunity and related implementing regulations. The Recipient will provide technical -assistance to the Subrecipient to insure compliance with these requirements. 12. The Recipient agrees to provide technical assistance to the Subre- cipient in the form of oral and/or written guidance and on-site 3 assistance regarding Community Development Block Grant procedures and project management. This assistance will be provided as requested by the Subrecipient, and at other times, at the initiative of the Recipient, when new or updated information concerning the CDBG Program is received by the Recipient and deemed necessary to be provided to the Subrecipient. 13. The Recipient shall have authority to review any and all procedures and all materials, notices, documents, etc. , prepared by the Subrecipient in implementation of this Agreement, and the Subrecip- ient agrees to provide all information required by any person authorized by the Recipient to request such information from the Subrecipient for the purpose of reviewing the same. 14. In accordance with the provisions of 24 CFR 85.43, suspension or termination of this Agreement may occur if the Subrecipient materi- ally fails to comply with any term of this Agreement. This Agree- ment may be terminated for convenience in accordance with 24 CFR 85.44. This Agreement may be terminated with or without cause by either party hereto by giving thirty (30) days written notice of such termination. CDBG funds allocated to the Subrecipient under this Agreement may not be obligated or expended by the Subrecipient following such date of termination. Any funds allocated to the Subrecipient under this Agreement which remain unobligated or unspent following such date of termination shall automatically revert to the Recipient. • 15. Any material alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an Amendment to this Agreement signed and approved by the respective parties, governing bodies and properly executed by the authorized representatives of the parties. All Amendments to this Agreement shall be made a part of this Agreement by inclusion in Exhibit 2 which shall be attached at the time of any Amendment. 16. All data collected, created, received, maintained or disseminated for any purposes by the activities of the Subrecipient in the performance of this Agreement is governed by the Minnesota Govern- ment Data Practices Act, Minnesota Statutes, Chapter 13, and all other statutory provisions governing data privacy, the Minnesota Rules implementing such act now in force or hereafter adopted, as well as Federal regulations on data privacy. 17. During the performance of this Agreement, the Subrecipient agrees to the following: In accordance with the Hennepin County Affirmative Action Policy and the County Commissioners' Policies Against Discrimination, no person shall be excluded from full employment rights or participation in, or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, affectional%sexual preference, public assistance status, ex-offender status, or national origin; • and no person who is protected by applicable federal or state laws against discrimination shall be otherwise subjected to discrimination. 4 18. The effective date of this Agreement is July 1, 1990. The termina- tion date of this Agreement is December 31, 1991, or at such time as the activity/ies constituting part of this Agreement are satisfac- torily completed prior thereto. Upon expiration, the Subrecipient shall relinquish to the Recipient all program funds unexpended or uncommitted for the activities described in Exhibit 1. 19. If the Subrecipient generated any program income as a result of the expenditure of CDBG funds, the provisions of 24 CFR 570.504 shall apply, as well as the following specific stipulations: a. The Subrecipient recognizes that it must notify the Recipient of any program income within ten (10) days of the date that such program income is generated. When program income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. b. That any such program income must be paid to the Recipient by the Subrecipient as soon as practicable after such program income is generated or may be retained by the Subrecipient, as specifically identified in Exhibit 1. C. The Subrecipient further recognizes that the Recipient has the responsibility for monitoring and reporting to HUD on the use of any such program income. The responsibility for appropriate recordkeeping by the Subrecipient and reporting to the Recip- ient by the Subrecipient on the use of such program income is hereby recognized by the Subrecipient. The Recipient agrees to provide technical assistance to the Subrecipient in estab- lishing an appropriate and proper recordkeeping and reporting system, as required by HUD. d. That in the event of close-out or change in status of the Subrecipient, any program income that is on hand or received subsequent to the close-out or change in status shall be paid to Recipient as soon as practicable after the income is received. The Recipient agrees to notify the Subrecipient, should close-out or change in status of the Subrecipient occur. 20. Any real property under the control of the Subrecipient that was acquired or improved, in whole or in part, using CDBG funds in excess of $25,000 shall either be: a. Used to meet one of the national objectives in 24 CFR 570.208 until five years after expiration of this Agreement; or b. Disposed of in a manner that results in the Recipient's being reimbursed in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improve- meet to, the property. 5 L 21. The following standards shall apply to real property under the • control of the Subrecipient that was acquired or improved, in whole or in part, using CDBG funds: a. The Subrecipient shall inform the Recipient at least thirty (30) days prior to any modification or change in the use of the real property from that planned at the time of acquisition or improvements including disposition. b. The Subrecipient shall reimburse the Recipient in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under the CDBG regulations. Said reimbursement shall be provided to the Recipient at the time of sale or transfer of the property referenced herein. C. Any program income generated from the disposition or transfer of property prior to or subsequent to the close-out, change of status or termination of the Joint Cooperation Agreement between the Recipient and the Subrecipient shall be repaid to the Recipient at the time of disposition or transfer of the property. 22. The Subrecipient agrees to provide Recipient with an annual audit consistent with the Single Audit Act of 1984, (U.S. Public Law 98-502) and the implementing requirements of OMB Circular A-128, Audits of State and Local Governments, and, as applicable, OMB Circular A-110, Uniform Requirements for Grants to Universities, Hospitals and Non-Profit Organizations. a. The audit is to be provided to Recipient on July 1 of each year this Agreement is in effect and any findings of noncompliance affecting the use of CDBG funds shall be satisfied by Subrecip- ient within six (6) months of the provision date. b. The audit is not required, however, in those instances where less than $25,000 in assistance is received from all Federal sources in any one fiscal year. C. The audit may not be paid from CDBG funds. d. The Recipient reserves the right to recover, from non-CDBG sources, any CDBG expenses which are disallowed by the audit. 23. The Subrecipient shall comply with the applicable section of 24 CFR 570.200, particularly sections (b) (Special Policies Governing Facilities) ; (c) (Special Assessments) ;. (f) (Means of Carrying Out Eligible Activities) ; and (j) (Constitutional prohibitions Concern- ing Church/State Activities) . • 6 • 24. The Subrecipient shall comply with the Lead-Based Paint notifica- tion, inspection, testing and abatement procedures established in 24 CFR 570.608. 25. The Subrecipient shall be prohibited from receiving CDBG funds for activity/ies subject to this Agreement should it not affirmatively further fair housing within its own jurisdiction or impedes action taken by Recipient to comply with the fair housing certification. 26. No federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 27. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influ- ence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement Standard Form-LLL, "Disclosure Form to Report Lobbying," will be completed and submitted in accordance with its instructions. • 28. The use of excessive force by law enforcement agencies against any individuals engaged in nonviolent civil rights demonstrations within the jurisdiction of the Subrecipient is prohibited. • 7 SUBRECIPIENT, having signed this Agreement, and the Hennepin ty B rd • of Commissioners having duly approved this Agreement on vy l�� 19-MQ, and pursuant to such approval and the proper County officials having signed this Agreement, the parties hereto agree to be bound by the provisions herein set forth. Upon proper execution, this COUNTY OF HENNEPIN, Agreement will be legally, STATE OF MINNESOTA valid and binding. airman o s County B rd Assistant County Attorne And: �4 AAA. ���� Deputy Associate County Admin' rator Date Attest: v Deput Jerk of the County Board APPRO AS TO EXECUT SUBRECIPIENT: �f OF Assistant Count Attorney By: Date: Its ayOr And: • Its CityManager / Attest: Title City Clerk The City is organized pursuant to: Plan A Plan B _ Charter • 8 Contract No. A05800 • SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLACK GRANT PROGRAM EXHIBIT 1. STATEMENT OF WORK The following activity/ies shall be carried out by the City of St. Anthony under the terms of this Agreement and the details and processes set forth below. Up to $25,314 are to be provided in Urban Hennepin County CDBG funds to the City of St. Anthony to assist in the funding of the following activi- ty/ies in the amount and under the stipulations individually specified: Attachment A. #096 Recodification $15,000 Attachment B. #097 Rehab of Private Property 6,500 Attachment C. #098 Seniors Program 3.814 $25,314 ATTACHMENT A • 1. ACTIVITY: Recodification 2. LOCATION: ADDRESS: Citywide CENSUS TRACT: NA 3. NUMBER: 096 4. BUDGET: $15,000 5. BENEFIT: P/A 6. DESCRIPTION: The City will recodify the zoning ordinance to provide proper indexing of information, eliminate contradictory and outdated ordinaces and policies. 7. GENERAL REQUIREMENTS: Requirements with an "X" are applicable to this activity and are to be included in this section and made a part of this agreement. [ ] Supplemental Agreement Type: [ ] Non-Profit Agency [ ] Public Agency • [ ] Other An agreement must be executed between subrecipient and any other agency providing a service or implementing an activity on behalf of subrecipi- ent. Said agreement must contain all pertinent sections contained in Subrecipient Agreement and such other requirements as are identified herein. [X] Schedule Activity must be implemented in a timely manner and completed by December 31, 1991. [X] Environmental Review Record _ Per 24 CFR Part 58 Subpart E the environmental review status for this activity has been determined as follows: (X] Exempt (EX)_ ( ] Categorically Excluded (CE) [ ] Categorically Excluded/Exempt (CE/EX) [ ] Assessment Required (AR) [ ] Funds Released (FR) Date: [ ] Labor Standards/Equal Employment Opportunity • All construction projects of $2,000 or more and financed in whole or part with federal funds shall comply with the provisions of the Dalvis-Bacon Act (prevailing wage) , the Contract Work Hours and Safety Standards Act and the Copeland (Anti-Kickback) Act. All federally funded or assisted construction contracts or subcontracts of $10,000 or more shall comply with Executive Order 11246, Equal Employment Opportunity, as amended, and the regulations issued pursuant thereto, 41 CFR Part 60. [X] Procurement Standards and guidelines are established in 24 CFR Part 85.36 for the procurement of supplies, equipment, construction and services for federally assisted programs. All procurement shall be made by one of the following methods. The method used shall be adequately documented and contracts shall contain standard conditions as appropriate. - Small Purchase. (Informal Method) To be followed for the purchase of services, supplies or other property costing in the aggregate not more than $25,000. If small purchase procurement is used, written price or rate quotations must be obtained from an adequate number of qualified sources. - Competitive Sealed Bids. (Formal Advertising) To be followed when • the purchase/s, costing in the aggregate, exceeds $25,000. Sealed bids shall be publicly solicited and a firm fixed-price contract is to be awarded to"the lowest responsible bidder. This method is preferred for soliciting construction bids. - Competitive Proposals. This method is normally used when more than one source submits an offer, and either a fixed-price or cost- reimbursement type contract is awarded. This method is typically used for procuring professional services. [ ] Uniform Relocation Assistance and Real Property Acquisition The standards described in 49 CFR Part 24 shall apply to activity that involves the acquisition of real property or the displacement of persons, including displacement caused by rehabilitation and demolition. [ ] Residential Antidisolacement and Relocation Assistance All occupied and vacant occupiable low-moderate income dwelling units demolished or converted to another use as a direct result of activity shall be replaced and relocation assistance shall be provided to each displaced low-moderate income household in accordance with the Urban Hennepin County CDBG Program Anti-displacement and Relocation Assistance Policy, pursuant to Section 104(d) of the Housing and Community Develop- ment Act of 1974, as amended. • [ ] Property Management • The standards described in 24 CFR Part 570.505 Subpart J shall apply to all real property which was acquired or improved in whole or in part using CDBG funds in excess of $25,000. These standards apply for a period of five (5) years after the termination of this agreement. [ ] Land Disposition Agreement This agreement, executed between Hennepin County and the subrecipient community, contains the terms under which the community can acquire and hold land for a specified use and time period. [ ] Low and Moderate Income Using the applicable Section 8 income limits established by HUD, it shall be demonstrated that a low- and moderate-income activity so indicated in 5. Benefit, above, meets one of the four criteria of 24 CFR Part 570.208, relating to: [ ] Area Benefit [ J Limited Clientele [ ] Housing [ ] Job Creation or Retention [ ] Prevention or Elimination of Slums and Blight It shall be demonstrated that a slum and blight activity so indicated in 5. Benefit, above, meets one of the following criteria: [ ] Area Determination. The boundaries of the slum or blighted area must be defined and meet the requirements of 24 CFR Part 570.208 (b)(1) . [ J Spot Basis. The specific conditions of blight or physical decay not located in a slum or blighted area must be described. [ ] Urgent Community Need It shall be demonstrated that an urgent need activity, so indicated in 5. Benefit. above, is designed to alleviate a recent (within 18 months) condition which poses a serious and immediate threat to the health or welfare of the community. [ ] Other Requirements • ATTACHMENT B 1. ACTIVITY: Rehabilitation of Private Property 2. LOCATION: ADDRESS: Citywide CENSUS TRACT: NA 3. NUMBER: 097 4. BUDGET: $6,500 5. BENEFIT: L/M (Housing) 6. DESCRIPTION: Provide deferred loans to low/moderate income homeowners for improvements to their home consistent with the Urban Hennepin County Procedural Guides for Housing Rehabilitation. The activity will be operated by Hennepin County. Program income will be returned to the activity. 7. GENERAL REQUIREMENTS: Requirements with an "X" are applicable to this activity and are to be included in this section and made a part of this agreement. [ ] Supplemental Agreement • Type: [ ] Non-Profit Agency [ ] Public Agency [ ] Other An agreement must be executed between subrecipient and any other agency providing a service or implementing an activity on behalf of subrecipi- ent. Said agreement must contain all pertinent sections contained in Subrecipient Agreement and such other requirements as are identified herein. [X] Schedule Activity must be implemented in a timely manner and completed by December 31, 1991. [X] Environmental Review Record Per 24 CFR Part 58 Subpart E the environmental review status for this activity has been determined as follows: [ J Exempt (EX) [X] Categorically Excluded (CE) [ J Categorically Excluded/Exempt (CE/EX) [ ] Assessment Required (AR) [ ] Funds Released (FR) Date: [ ] Labor Standards/Equal Employment ORportunity • All construction projects of $2,000 or more and financed in whole or part with federal funds shall comply with the provisions of the Davis-Bacon Act (prevailing wage) , the Contract Work Hours and Safety Standards Act and the' Copeland (Anti-Kickback) Act. All federally funded or assisted construction contracts or subcontracts of $10,000 or more shall comply with Executive Order 11246, Equal Employment Opportunity, as amended, and the regulations issued pursuant thereto, 41 CFR Part 60. [ ] Procurement Standards and guidelines are established in 24 CFR Part 85.36 for the procurement of supplies, equipment, construction and services for federally assisted programs. All procurement shall be made by one of the following methods. The method used shall be adequately documented and contracts shall contain standard conditions as appropriate. - Small Purchase. (Informal Method) To be followed for the purchase of services, supplies or other property costing in the aggregate not more than $25,000. If small purchase procurement is used, written price or rate quotations must be obtained from an adequate number of qualified sources. - Competitive Sealed Bids. (Formal Advertising) To be followed when • the purchase/s, costing in the aggregate, exceeds $25,000. Sealed bids shall be publicly solicited and a firm fixed-price contract is to be awarded to the lowest responsible bidder. This method is preferred for soliciting construction bids. - Competitive Proposals. This method is normally used when more than one source submits an offer, and either a fixed-price or cost- reimbursement type contract is awarded. This method is typically used for procuring professional services. [ ] Uniform Relocation Assistance and Real Property Acquisition The standards described in 49 CFR Part 24 shall apply to activity that involves the acquisition of real property or the displacement of persons, including displacement caused by rehabilitation and demolition. [ ] Residential Antidisplacement and Relocation Assistance All occupied and vacant occupiable low-moderate income dwelling units demolished or converted to another use as a direct result of activity shall be replaced and relocation assistance shall be provided to each displaced low-moderate income household in accordance with the Urban Hennepin County CDBG Program Anti-displacement and Relocation Assistance Policy, pursuant to Section 104(d) of the Housing and Community Develop- ment Act of 1974, as amended. [ ]. Property Management • The standards described in 24 CFR Part 570.505 Subpart J shall apply to all real property which was acquired or improved in whole or in part using CDBG funds in excess of $25,000. These standards apply for a period of five (5) years after the termination of this agreement. [ ] Land Disposition Agreement This agreement, executed between Hennepin County and the subrecipient community, contains the terms under which the community can acquire and hold land for a specified use and time period. [X] Low and Moderate Income Using the applicable Section 8 income limits, established by HUD, it shall be demonstrated that a low- and moderate-incomeactivity so indicated in 5. Benefit, above, meets one of the four criteria of 24 CFR Part 570.208, relating to: [ ] Area Benefit [ ] Limited Clientele [X] Housing [ ] Job Creation or Retention [ ] Prevention or Elimination of Slums and Blight • It shall be demonstrated that a slum and blight activity so indicated in 5. Benefit, above, meets one of the following criteria: [ ] Area Determination. The boundaries of the slum or blighted area must be defined and meet the requirements of 24 CFR Part 570.208 (b)(1) . [ ] Spot Basis. The specific conditions of blight or physical decay not located in a slum or blighted area must be described. [ ] Urgent Community Need It shall be demonstrated that an urgent need activity, so indicated in 5. Benefit. above, is designed to alleviate a recent (within 18 months) condition which poses a serious and immediate threat to the health or welfare of the community. [ ] Other Requirements ATTACHMENT C • 1. ACTIVITY: Seniors Program 2. LOCATION: ADDRESS: Citywide CENSUS TRACT: NA 3. NUMBER: 098 4. BUDGET: $3,814 5. BENEFIT: L/M (Limited Clientele) 6. DESCRIPTION: Funds are utilized by the Community Services Program operated by Indepen- dent School District No. 282 to pay a portion of the Senior Citizen Coor- dinator's salary. The project allows for the maintenance and expansion of the following activities: Day trips and tours, recreational and educational programs and activities, youth referral for home chore assistance, and referral service for specific social service needs. This is a multi-year activity. 7. GENERAL REQUIREMENTS: Requirements with an "X" are applicable to this activity and are to be included in this section and made a part of this agreement. [X] Supplemental Agreement Type: _ [ ] Non-Profit Agency [X] Public Agency Independent School District No. 282 [ ] Other An agreement must be executed between subrecipient and any other agency providing a service or implementing an activity on behalf of subrecipi- ent. Said agreement must contain all pertinent sections contained in Subrecipient Agreement and such other requirements as are identified herein. [X] Schedule Activity must be implemented in a timely manner and completed by December 31, 1991. [X] Environmental Review Record Per 24 CFR Part 58 Subpart E the environmental review status for this activity has been determined as follows: [X] Exempt (EX) [ ] Categorically Excluded (CE) [ ] Categorically Excluded/Exempt (CE/EX) • [ ] Assessment Required (AR) [ ] Funds Released (FR) Date: [ ] Labor Standards/Equal Employment Opportunity • All construction projects of $2,000 or more and financed in whole or part with federal funds shall comply with the provisions of the Davis-Bacon Act (prevailing wage) , the Contract Work Hours and Safety Standards Act and the Copeland (Anti-Kickback) 'Act. All federally funded or assisted construction contracts or subcontracts of $10,000 or more shall comply with Executive Order 11246, Equal Employment Opportunity, as amended, and the regulations issued pursuant thereto, 41 CFR Part 60. [ ] Procurement Standards and guidelines are established in 24 CFR Part 85.36 for the procurement of supplies, equipment, construction and services for federally assisted programs. All procurement shall be made by one of the following methods. The method used shall be adequately documented and contracts shall contain standard conditions as appropriate. - Small Purchase. (Informal Method) To be followed for the purchase of services, supplies or other property costing in the aggregate not more than $25,000. If small purchase procurement is used, written price or rate quotations must be obtained from an adequate number of qualified sources. • - Competitive Sealed Bids. (Formal Advertising) To be followed when the purchase/s, costing in the aggregate, exceeds $25,000. Sealed bids shall be publicly solicited and a firm fixed-price contract is to be awarded to the lowest responsible bidder. This method is preferred for soliciting construction bids. - Competitive Proposals. This method is normally used when more than one source submits an offer, and either a fixed-price or cost- reimbursement type contract is awarded. This method is typically used for procuring professional services. [ ] Uniform Relocation Assistance and Real Property Acquisition The standards described in 49 CFR Part 24 shall apply to activity that involves the acquisition of real property or the displacement of persons, including displacement caused by rehabilitation and demolition. [ ] Residential Antidisplacement and Relocation Assistance All occupied and vacant occupiable low-moderate income dwelling units demolished or converted to another use as a ,direct result of activity shall be replaced and relocation assistance shall be provided to each displaced low-moderate income household in accordance with the Urban Hennepin County CDBG Program Anti-displacement and Relocation Assistance Policy, pursuant to Section 104(d) of the Housing and Community Develop- ment Act of 1974, as amended. r � w � [ J Property Management • The standards described in 24 CFR Part 570.505 Subpart J shall apply to all real property which was acquired or improved in whole or in part using CDBG funds in excess of $25,000. These standards apply for a period of five (5) years after the termination of this agreement. [ J Land Disposition Agreement This agreement, executed between Hennepin County and the subrecipient .community, contains the terms under which the community can acquire and hold land for a specified use and time period. [XJ Low and Moderate Income Using the applicable Section 8 income limits established by HUD, it shall be demonstrated that a low- and moderate-income activity so indicated in 5. Benefit, above, meets one of the four criteria of 24 CFR Part 570.208, relating to: [ ] Area Benefit [Xj Limited Clientele [ ] Housing [ ] Job Creation or Retention [ ] Prevention or Elimination of Slums and Blight • It shall be demonstrated that a slum and blight activity so indicated in 5. Benefit, above, meets one of the following criteria: [ ] Area Determination. The boundaries of the slum or blighted area must be defined and meet the requirements of 24 CFR Part 570.208 (b)(1) . [ ] Spot Basis. The specific conditions of blight or physical decay not located in a slum or blighted area must be described. [ ] Urgent Community Need It shall be demonstrated that an urgent need activity, so indicated in 5. Benefit. above, is designed to alleviate a recent (within" 18 months) condition which poses a serious and immediate threat to the health or welfare of the community. [ ] Other Requirements I