HomeMy WebLinkAboutCC RES 93-023 RESOLUTION AUTHORIZING THE MAYOR AND CIY MANAGER TO SIGN THE AMENDMENT NO. 4 OF THE GRANULAR ACTIVATED CARBON WATER FILTRATION PLANT Meeting Sheet
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103490
Box: 26
Folder: RES 1993
Document: CC RES 93-023 RESOLUTION AUTHORIZING THE MAYOR
AND CIY MANAGER TO SIGN THE AMENDMENT NO. 4 OF THE
GRANULAR ACTIVATED CARBON WATER FILTRATION PLANT
•
CITY OF ST. ANTHONY
RESOLUTION 93-023
A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO SIGN
THE AMENDMENT NO. 4 OF THE GRANULAR ACTIVATED CARBON
WATER FILTRATION PLANT
BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves
Amendment No. 4 to the contract between the City and the Minnesota Pollution Control Agency
(MPCA)concerning the City's Granular Activated Carbon Water Filtration Plant and authorizing
• the Mayor and City Manager to sign said contract.
Adopted this a3 ' day of `Y�C1i�.C�v 1993.
Mayor
ATTEST: CVL,c 2J 6
City Clerk
Reviewed for administration:
ity Manager
•
STATE OF MINNESOTA
0Minnesota Pollution Control Agency Amount $1,505,485.00
City of St. Anthony
3301 Silver Lake Road
St. Anthony, Minnesota 55418
AMENDMENT NO. 4 TO CONTRACT NO 32300-19754
WHEREAS, the state of Minnesota, Minnesota Pollution Control Agency (State) , has a
contract identified as Contract No. 32300-19754 with the city of St. Anthony (City) to
rehabilitate city well #3, obtain pipeline easements and provide operation and
maintenance for the Granular Activated Carbon (GAC) Water Filtration Plant, and
WHEREAS, paragraph 4.1 provides in part that:
The City shall furnish the necessary personnel, materials, services, land and other
facilities to perform its responsibilities under this contract for the portions of the
project described in this part and for its 0 and M (operations and maintenance] according
•to the 0 and M Plan.
WHEREAS, the extended Remedial Action (RA) period began April 1, 1991,
WHEREAS, paragraph 4 .5 provides that:
The City shall pay for the 1016 nonfederal share of the 0 and M costs of the Extended RA
ten-year period, and 10016 thereafter without State or EPA assistance for the life of the
remedy.
WHEREAS, paragraph 4 .6 Task 3 Operations and Maintenance provides in part that:
The City shall conduct operation and maintenance as described in this contract and
according to the 0 and M Plan to be prepared by the State's Consultant Engineer. This
contract is contingent on 100 percent funding of tasks 1 and 2 above from the State
through the State's NBCA with EPA, and 90 percent federal funding of Task 3 for the first
ten years of the Extended RA. It is the intention of the parties that this contract shall
be amended, when 0 and M costs are finalized at the conclusion of the construction phase,
to provide 90 percent 0 and M cost reimbursement to the City from the State through the
State's NBCA with EPA for the shakedown year. Prior to the end of the shakedown year, the
City shall prepare and, subject to EPA approval thereof, administer a separate cooperative
agreement with EPA which addresses the last nine years of the Extended RA.
The City's cooperative agreement with EPA will allow the City to communicate and deal
directly with the EPA rather than through the State. After the end of the Extended RA,
the City shall continue to conduct operation and maintenance for the life of the remedy in
•such manner as to ensure the effectiveness of the remedy.
-2-
WHEREAS, paragraph 6.3 provides that for O and M costs associated with the GAC
facility and the pipeline, for the 10 years of the extend RA, the EPA will provide 9096
funding and the City will provide 10% funding, and
WHEREAS, the State and EPA have signed a Cooperative Agreement amendment which will
provide 90W funding for the O and M costs on a reimbursement basis to the City through
the State for the remaining nine years of the extended RA, and
WHEREAS Contract Amendment 3, effective as of August 6, 1992, provided for O and M
funds for the first year (shakedown year) of operation;
WHEREAS, paragraph 6.5 was amended in Contract Amendment #3 and now provides that:
The contract dollar amount for this contract for Tasks 1 and 2 as described in
Paragraph 4 .6 of this contract shall not exceed fifty-seven thousand nine hundred
sixty-one dollars ($57,961) . For Task 3 as described in paragraph 4 .6 of this
contract, the dollar amount shall not exceed thirty-eight thousand two hundred
fifty-two dollars and sixty cents ($38,252.60) . For Task 4, as described in
paragraph 4.6 of this contract, the dollar amount shall not exceed thirty five
• thousand dollars ($35,000) . The total contract dollar amount shall not exceed one
hundred thirty-one thousand two hundred thirteen dollars and sixty cents
($131,213 .60) .
WHEREAS, the reimbursement of the City for nine years of O and M costs requires
additional costs;
NOW THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES HERETO:
1. Paragraph 4.6, Task 3 Operation and Maintenance, shall be amended to add the
following:
For years two through ten, beginning April 1, 1992 and lasting until March 31, 2001,
the City will be reimbursed from the State with EPA funds provided by the State' s
Cooperative Agreement, for 90* of its O and M costs. Estimates of the costs are
shown on the schedule contained in Attachment B.
The State's administrative time for conducting business related to this project
shall be considered part of the Extended RA O and M costs. Ninety (90) percent of
State administrative costs shall be reimbursed by the EPA. The City agrees to pay
for 10 percent of the State's administrative costs related to this project. The
State shall maintain documentation on employee hours and salary, travel, equipment
and legal costs. Documentation will be provided to the City, in April of each year
for the preceding O&M year. Upon concurrence from the City, the City's portion of
the MPGA expenses will be subtracted from the next payment to the City. City
concurrence will not be unreasonably withheld.
-3-
Paragraph 6.5 shall be amended to read:
Subject to the need for adjustment recognized in the following paragraph:
The contract dollar amount for this contract for Tasks 1 and 2 as described in
Paragraph 4.6 of this contract shall not exceed fifty-seven thousand nine
hundred sixty-one dollars ($57,961) ; for Task 3 as described in paragraph 4 .6
of this contract, the dollar amount shall be one million five hundred
forty-three thousand seven hundred thirty-seven dollars and sixty cents
($1,543,737.60) ; for Task 4 as described in paragraph 4.6 of this contract, the
dollar amount shall not exceed thirty-five thousand dollars ($35,000) ; the
total contract dollar amount shall be one million six hundred thirty-six
thousand six hundred ninety-eight dollars and sixty cents ($1,636, 698.60) .
The City and the State recognize that the costs in Task 3 are best current
estimates. However, over the life of this agreement, expenses may differ from
current estimates. The parties recognize that changes in future expenses covered by
Task 3 may call for adjustment of the dollar amount provided in the foregoing
paragraph. This adjustment will be made through amendment of the contract.
3 . Except as herein amended, the provisions of the original agreement remain in full
force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment No. 4 to be executed as to
the date of encumbrance by the Commissioner of Finance.
APPROVED:
CITY: St. Anthony MINNES TA POLLUTION CONTROL AGENCY:
BY: BY
TITLE: MAYOR TITLE
DATE: 3 -,;?3 , 73 DATE:� . � ? 3
AS TO FORM AND EXECUTION BY
BY:
ATTORNEY GENERAL
TITLE: CITY MANAGER
BY: '&t'
A a,.,4
DATE:
Or nal $tined
COMMISSIONER OF INIST TIION
BY: AFR .If; 1185
DATE: B6. 0d T
s
COMMISSIONER OF FINANCE
BY: Orlgz.._t c=AWA of
-
Jan 0
Jan Hnr
DATE:
APR 21 1995
ATTACHMENT B
0 and M Costs For St. Anthony
Years 2 Through 10
Expense Category Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10
State Costs $5,000 $5, 000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5, 000
Utilities
Natural Gas $4,000 $4,250 $4,500 $4,750 $5,000 $5,250 $5,500 $5,750 $6,000
Electricity $5,500 $5,750 $6,000 $6,250 $6,500 $6,750 $7, 000 $7,250 $7,500
Sewerage $1,500 $1,500 $1,750 $2,000 $2,250 $2,500 $2,750 $3,000 $3,250
Labor $34,000 $37,500 $41,000 $44,500 $46,000 $48, 000 $51,000 $52,500 $54,500
Carbon Replacement $174,000 $90,000 $91, 000 $92,000 $9.3,000 $95,500 $98,500 $101,500 $104,500
Consumables $1,000 $1, 050 $1, 100 $1,150 $1,200 $1,250 $1,300 $1,350 $1,500
Service Contracts $1,000 $1,100 $1,200 $1,300 $1,400 $1,500 $1, 600 $1,700 $1, 800
Laboratory Analysis $6, 000 $6,500 $6,750 $7,000 $7,250 $7,750 $8, 000 $8,250 $8,500
Repair/Replacement $5,000 $5,250 $5,500 $5,750 $6,000 $6,250 $6,500 $6,750 $7,000
Total Annual Budget $237,000 $157,900 $163,800 $169,700 $173,600 $179,750 $187,150 $193,050 $199,700
EPA Share 90k $213,300 $142,110 $147,420 $152, 730 $156,240 $161,775 $168,435 $173,745 $179,730
City Share 10% $231700 $15,790 $16,380 $16,970 $17,360 $17,975 $18,715 $19,305 $19,970
Total EPA $1,495,485
Total City $166,165
Equipment/tools* $10,000
* Payment for equipment/tools would be made from this line item on a one time basis during the 9 years of O and M
funding. Payment will be made upon submittal by the city, of receipts and itemized lists. Once purchased, the items
become the property of the city. It will be the city's responsibility to maintain, calibrate, repair or replace any of
these items as required. Attachment A contains a list of tools that will be considered eligible for this one time
purchase.
** Consumables may include rags, lubricants, packings, solvents, light bulbs, brooms, mops, coveralls and such.
I
ATTACHMENT A
1. Tools
a) Large 1" drive socket set
b) Small 1/2" drive socket set
c) Hand wrenches 1/411 to 2-1/2"
d) Industrial screwdriver set
e) 10' step ladder OSHA approved
f) Hydraulic lift
g) Grease gun hand held
h) Hammer ball pien 16 oz.
i) Hammer ball pien 8 oz.
j) Multimeter, electrical tester
k) Industrial wet/dry vacuum cleaner
1) Coverall suits, 1 large, 1 extra large
m) Wire brushes (4)
n) Packing pullers (1 set)
o) Wash hoses (251 )
p) 25' of wash hose (4)
q) Hose racks (4)
2 . Water Ouality Appuratous
a) pH meter
b) Turbidimeter
c) Breakers, polypropylene
1. 250 ml (1CS)
2 . 11 (6)
d) Rubber gloves, elbow length, 4 pairs
e) Face shields - 4
f) Rubber aprons
g) Knee high rubber boots 4 pairs