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Home My WebLink AboutCC RES 00-036 A RESOLUTION AUTHORIZING SHORT-ELLIOTT-HENDRICKSON TO PERFORM DESIGN AND CONSTRUCTION SERVICES FOR EMERGENCY VEHICLE PREEMPTION SYSTEMS Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII 104799 Box: 31 Folder: RES 2000 Document: CC RES 00-036 A RESOLUTION AUTHORIZING SHORT- ELLIOTT-HENDRICKSON TO PERFORM DESIGN AND CONSTRUCTION SERVICES FOR EMERGENCY VEHICLE PREEMPTION SYSTEMS • CITY OF ST. ANTHONY RESOLUTION 00-036 A RESOLUTION AUTHORIZING SHORT-ELLIOTT-HENDRICKSON TO PERFORM DESIGN AND CONSTRUCTION SERVICES FOR EMERGENCY VEHICLE PREEMPTION SYSTEMS WHEREAS, the St. Anthony City Council desires to increase their Emergency Vehicle Preemption (EVP) Systems by eight and developed an RFP for the design and construction services for this project; and WHEREAS, Short-Elliott-Hendrickson (SEH) has submitted a proposal for said services. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony that the engineering firm of SEH is hereby authorized to perform design and construction services related to eight EVP Systems within the City of St. Anthony. Adopted this � day of , 200 • N, or ATTEST: City Clerk Reviewed by Administration: City Ma ager 3535 Vadnais Center Drive,200 SEH Center,St.Paul,MN 55110-5108 651.490.2000 651.490.2150 FAX architecture engineering environmental transportation • April 24, 2000 RE: St. Anthony, Minnesota Emergency Vehicle Preemption Proposal for Engineering Services SEH No. P-SANTH0005.00 Mr. Jay Hartman Director of Public Works City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 Dear Mr. Hartman: Short Elliott Hendrickson,Inc.(SEH)is pleased to submit this proposal for design and construction services related to 8 Emergency Vehicle Preemption (EVP) systems within the City of St. Anthony. SEH has extensive traffic engineering, transportation planning, and design experience, and is familiar with traffic signal design,preemption design,preemption equipment, and all associated requirements (including • those of Mn/DOT, Hennepin and Ramsey Counties, and the City of Minneapolis). Since 1978, SEH has prepared designs for over 300 signal systems throughout the State of Minnesota. We have also prepared plans for more than 200 EVP installations on existing signal systems. A listing of recent EVP installation locations,along with contact persons from each agency,is enclosed with this submittal. Our understanding of local agency requirements and philosophies,along with our extensive signal design experience,will help in completing timely and proper designs for each intersection. Our proposal responds to your request for proposal. As a first step in our work program, we will review each intersection with City personnel to assure that analysis and design fit each intersection's specific needs. After review and agency inputs, we will prepare a preliminary letter report to the City,detailing anticipated costs to install each EVP system. Final design, submittal to the appropriate agencies, and construction services will also be performed by SEH. We propose to complete all work related to the design and construction observation of each EVP system for a not-to-exceed cost of$8,000. We will work with the City to establish and meet schedules as required in a cost effective manner. We appreciate the opportunity to present this proposal and look forward to working with the City of St.Anthony. Respectfully submitted, ohn M. Gray, P.E. • Project Engineer jmg SATRANMI PROIECTP-T%Sr-AN-"ROPLMWPD Short Elliott Hendrickson Inc. Offices located throughout the Upper Midwest Equal Opportunity Employer We help you plan,design,and achieve. 3535 Vadnais Center Drive,200 SEH Center, St. Paul, MN 55110-5108 651 490 2000 651.490.2150 FAX architecture engineering environmental transportation April 24, 2000 RE: St. Anthony, Minnesota Emergency Vehicle Preemption Proposal for Engineering Services SEH No. P-SANTH0005.00 Mr. Jay Hartman Director of Public Works City of St. Anthony 3301 Silver Lake Road St. Anthony, Minnesota 55418 Dear Mr. Hartman: Short Elliott Hendrickson Inc.® (SEH) appreciates the opportunity to submit this proposal to the City of St. Anthony for the design and construction inspection of eight (8) Emergency Vehicle Preemption (EVP) Systems on the inplace signal systems at: 1. Silver Lake Road at 39`h Avenue NE 2. Silver Lake Road at 37`s Avenue NE 3. Silver Lake Road at 33`d Avenue NE 4. Silver Lake Road/Kenzie Terrace at St. Anthony Boulevard 5. Kenzie Terrace at Kenzington Apartments/Autumn Woods Apartments 6. Kenzie Terrace/Lowry Avenue at Stinson Parkway 7. New Brighton Boulevard (CSAH 88) at St. Anthony Boulevard 8. New Brighton Boulevard(CSAH 88) at 29`h Avenue NE SEH is committed to developing a work program and design for the EVP systems that will be compatible with the City's needs. We have met the City's high standards in our previous work and will provide the same quality services for this project. This letter proposal can be the basis for an agreement for the design of the EVP systems and the subsequent construction services. As part of the project, we have put together the following work program for performing the design of the EVP systems. The work program is fairly well defined based on anticipated cooperative efforts between SEH and St. Anthony for this project. 1. Predesign Meeting SEH will meet with your staff immediately following notice to proceed to determine exact details of the coordinated effort. This meeting will include a field review of each intersection. This permits evaluation of EVP equipment placement and general signal operation. A field review will also identify special concerns for use in each design. • Short Elliott Hendrickson Inc. Offices located throughout the Upper Midwest Equal Opportunity Employer We help you plan,design,and achieve. Mr. Jay Hartman April 24, 2000 • Page 2 2. Predesign Report SEH will contact all affected agencies (Hennepin County, Ramsey County, Minneapolis, and Roseville) to determine potential cost participation in the project and anticipated agency costs to the City of St. Anthony to allow for EVP to be installed at each intersection. SEH will also contact the proposed material supplier for the project to determine estimated costs for equipment to be purchased in advance by the City for the project. In conjunction with the field review of each intersection as well as the above-mentioned agency contacts and inputs, SEH will complete a preliminary estimate for each EVP system and prepare a letter report detailing this information. SEH will not begin final design of the EVP systems until the City has approved the findings of the report and authorized SEH to proceed with design. 3. Plan and Specification Preparation Existing plans for each inplace traffic signal system will be obtained by SEH from each agency. The plans will be reviewed for existing cables and other equipment. Intersections will be reviewed in the field to determine the level of existing operation. Any potential changes needed in phasing, geometric design, signal location, or signal operation will be noted. Potential installation of EVP equipment will be determined with particular attention • paid to the location of the EVP detectors and the need for any supplemental (advance) detectors. We will meet with the City, Hennepin and Ramsey Counties, and all other affected agencies (as needed) to determine the specific needs of the intersections and the plans. The type of EVP equipment to be utilized will also be discussed. Cabinet needs will be reviewed by SEH with the appropriate agencies. SEH will prepare a final design for each EVP system and plan sheets that will include an intersection layout, wiring diagram, all required details, and a title sheet for the entire project. SEH will also prepare all specifications for the project, as well as an Engineer's cost estimate for the work. Specific items which should be included in each EVP system design can be discussed with the City, and all other affected agencies as required. The plan sheets will be signed by a registered civil engineer. The plans and specifications will meet all applicable requirements of the Minnesota Manual on Uniform Traffic Control Devices, the Mn/DOT State Aid Standards, and all applicable federal, state, and local electrical codes and standards. SEH will submit preliminary plans and specifications to the City and Counties for review and comments. Discussions will be held as necessary to assure plans are compatible with the standards of each agency. Comments from each agency will be reviewed and changes made as necessary. • Final plans and specifications will be submitted to the City and Counties for approval and signatures. Applications for any permits required beyond plan approval will also be prepared. Mr. Jay Hartman April 24, 2000 • Page 3 _ 4. Prepare Bid Documents SEH will advertise for bids in the appropriate publications, prepare contract documents, and distribute plan sets to bidders. SEH will also answer bidder's questions during the bidding process, and issue any necessary addendums. 5. Contract Award SEH will tabulate the bids and provide the City with a recommendation of award. SEH will also circulate the contract documents for City and contractor signatures. 6. Project Management After the City awards the contract, SEH will attend the pre-construction meeting and review shop drawings as needed. SEH will also provide construction contract administration (State Aid reporting and other documentation) as needed. 7. Construction SEH will also provide construction observation for the EVP project. This would entail staking equipment locations in the field and periodic visits to the job sites to review work and • respond to construction-related questions. SEH would observe the technical portions of construction as necessary, review each EVP system following construction, and provide a punch list to the City and Contractor. As part of the construction observation portion of the contract, SEH would provide to the City and Counties an as-built set of plans for each signal system. SEH will also complete final project review and approval, and facilitate project close-out. Schedule and Fees We propose beginning work immediately upon being notified to proceed by the City. We anticipate the predesign meeting and report will be completed within 2-3 weeks of notification. Preliminary layouts can be provided to the City and Counties within 6-8 weeks of receiving approval to proceed. Preparation of final plans would begin immediately upon receiving the City's and Counties comments on preliminary plans. Specifications will be prepared to coincide with the completion of final plan sheets. It is anticipated that this project would be constructed either in the Fall of 2000 or early Spring of 2001, to take advantage of lighter contractor workloads and more competitive bid prices. The proposed work program includes preparation of the preliminary report, plan sheets, and special provisions, as well as construction observation. All work will be done on an hourly basis, plus the actual cost of reimbursable expenses. • Mr. Jay Hartman April 24, 2000 • Page 4 Preparation of a predesign report (Tasks 1 and 2) will be done on an hourly basis for $1,500. Preparation of the EVP system designs (including specifications) and construction observation services (Tasks 3 through 7) will be done on an hourly basis for$6,500. Total estimated contract amount is for a not-to-exceed cost of $8,000. We will work with the City to establish and meet schedules as required in a cost-effective manner. We appreciate the opportunity to provide the services stated above to the City of St. Anthony. Feel free to contact either John Gray (651-490-2073) or me (651-490-2045) if you have any questions or comments regarding the proposal. If you are in agreement with the terms of this letter, please sign below and return one signed copy to us for our files. Receipt of the signed copy will serve as our notice to proceed. Sincerely, Short Elliott Hendrickson Inc. • Glen Van Wormer John M. Gray, P. E. Manager,Transportation Department Project Engineer sll c: Bob Moberg, SEH Dick Potz, SEH \\spfrles I\corpdoc\market\tr\subrni t1s\2000\santh0005.doc Accepted this day of MO-V , 2000. CITY OF ST. ANTHONY,MINNESOTA By: a . UrV' — Title: City MGiylaaGl^ • "Cl BRIGHTON i I • I I I tl I RSECTIONS q EQUIPPED WI VP l I m 0 •[• u 1 E�•J I NEW BRIGHTON I I jj I I I q M U Pa.a i d � g K .s sEY CO. mougnn C0. I I i i i I qm .w INTERSECTI S CITY y PROPOSED EVP ; OF 5T. ANTHONY I • 1 d i c I I 1 h I � I I s I O 1 a� 4 I y I I • q 1 to K.L I 1 � t w. j I *b rel. MINNEIPOUS ® G— Grc— MneM ' i -- --— -- ------ ® NO SCALE i