Loading...
HomeMy WebLinkAboutCC RES 01-012 A RESOLUTION TO APPOINT A CITY PROSECUTING ATTORNEY Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII 104681 Box: 31 Folder: RES 2001 Document: CC RES 01-012 A RESOLUTION TO APPOINT A CITY PROSECUTING ATTORNEY i CITY OF ST. ANTHONY RESOLUTION O1-012 A RESOLUTION APPOINTING AN AUDITOR TO AUDIT THE CITY'S FINANCIAL RECORDS BE IT RESOLVED by the City Council of the City of St. Anthony that Stuart Bonniwell is hereby appointed to perform auditing services for the City's financial records for the year 2001. l �J,t�vu r'n/ Adopted this � day of , 2001. 'i May ATTEST: City Clerk Reviewed by Administration: City Manager • STUART J. BONNIWELL Certified Public Accountant 7101 York Avenue South- Suite 50 ° Office: (612)921-3325 Minneapolis,MN 55435 Fax: (612)921-3331 The CPA-Neer W.Oe+eslnufe The valve._ December 18, 2000 Chairman and Commissioners Housing arid Redevelopment Authority of St. Anthony City of St. Anthony 3301 Silver Lake Road St. Anthony, Minnesota 55418 I am pleased to confirm our undersLanding of the services to be provided the Housing and Redevelopment Authority of SL. Anthony, NlirinesoLa, a component unit of the City of St. Anthony, ilirrnesoLa, for- the year ended December 31, 2000. I will audit the general purpose financial staLemerlLs of the Housing and Redevelopment of St. Anthony as of and for the year ended December 31, 2000. Also, the financial report submitted to you will include conibirang statements by fund type, individual fund and account group statements LhaL v.iii be subjected to tine auditing procedures applied in the audit of Lhe general purpose financial statements. • AUDIT OBJECTIVE The objective of Lhe audiL is the eXpi•ession of an opinion as to t:hether the general Purpose financial sLaLen:errLs are fairly pr•est rnLed, in all material respects, in con- formity %.iLh 'enerally accepLed accounting principles and to report on the fairness of the additional inforniaLlorr referred to in the first paragraph when considered in relation to the 'Serrei•al purpose financial statements taken as a ti hole. The audit will be conducted in accordance with verlerall.v accepted auditing standards arrd Lhe standards for financial audits contained ill Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of tile ac- counting records of the Housir:' arrd Redevelopment Authority of St. Anthony, .Minne- sota arid other procedures considered necessary to enable me to express such an opinion. If the opinion ori Lhe serieral purpose financial statements is other than unqualified, I Will full.- discuss the reasons %,iLi: �-ou before submitting a different kind of report. If, for any reason, I and unable to complete the audit or am unable to form or have riot forined all opinion, I may decline to express an opinion or to issue a report as a resulL of this engagement. MA?NAGEIiENT RESPONSIBILITIES The management of the Housing and Redevelopment Authority of St. Anthony, Nlinnesota is responsible for establishing arid maintaining internal control and for compliance with laws, regulations, contracts, and a.greenients. In fulfilling this responsibility, estimates and ,judgments by management are required to assess the expected benefits • and related costs of Lhe controls. Tire objectives of internal control are to pro- vide management v iLh reasonable, but not absolute, assurance that assets are safe- guarded against loss from unauLhorized use or disposition, that transactions are executed in accordance k%ith mariageineriCs authorization and recorded properly to permit the preparation of Lhe general purpose financial statements in accordance with generally accepted accounting principles. Chairman and Commissioners • Housing and Redevelopment authority of St. Anthony Management is responsible for making all financial records and related information available. I understand that you will provide such information required for the audit and that you are responsible for the accuracy and completeness of that in- formation. I will advise you about appropriate accounting principles and their application and %%-ill assist in the preparation of your financial statements, but the responsibility for tiie firiancial statements remains with �-ou. This responsibi- lity includes the establishment and nuilriLeriance of adequate records and effective internal control over financial reporting, the selection and application of account- ing principles, and the SaTegUal'dlIlg Of assets. Management is responsible for adjustirlg the financial statemenLs to correct material misstatements and for con- firming in the representation letter that the effeeLs of any uncorrected misstate- ments aggregaLed dul•Ing the cul•rer:t engagement and pertaining to the latest period presented •are iiiiniaterial, both individually and in the aggregate, to the general purnose financial staten:eziLs Laileri as a whole. AUDIT PROCEDURES - L:E\E�:AL An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, the audit %,rill involve judgment about- the number of transactions to be examined and the areas to be tested. I will plan and perform the audit to obtairi reasonable rather than absolute assurance about whether the finarlclai staLenierits are free of material misstatement, whether • caused by error or fraud. Because an audit is designed to provide reasonable, but not absolute assurance arid because I will not perform a detailed examiniation of all transactions, there is rlsl_ Lii-,L a material misstatement may exist and riot be detected. In addiLron, an aUdiL is riot desiulr ed to detect inilnaterial errors, fraud, or other illegal acts Or Illegal ac Ls LhaL do not have a direct effect ori the general purpose firlaric:al staLeuieriUs. Ho+•:ever, I %.•ill Inform you of any material errors and any fraud that comes Lc: my attention. I will also inform you of any other illegal acts that conte to n:y atteriLlori, unless clearly inconsequeritial. My resporl- siblity as auditor is hinited Lo Lrie perr,d covered by the audit and does not extend to matters that alight arise during any later periods for which I ani not engaged as auditor. Audit procedures will include tests of documentary evidence supporting the trans- actions recorded in the accourits and direct confirmation of cash, receivables and certain other assets and liabilities b�, correspondence with selected financial institutions, crediLors arid others. I will request i%ritten representations from your attorney(s) as part of the engagement, and they may bill you for responding to this lllglllry. At the ten. lust r: of the audit, I %,-ill also request certain writ- teri representations from you about the financial statements and related matters. Identifying arid ensuring that the Housing and Redevelopment Authority of St. Anthony, Minnesota complies %,-ith laws, regulations, contracts, and agreements is the responsibility of management. As part of obtaining reasonable assurance about %vhether the general firiarlcial statements are free of material misstatement, I will perforni tests of the Authority's compliance with applicable laws and regu- lations arid the provisions of coilLracLs and agreements. However, the objective of • the audit %%-ill not be to provide an opinion on overall comnpliance and I will not express such an opinion. Chairman and Commissioners • Housing and Redevelopment Authority of St. Anthony AUDIT PROCEDURES - INTERNAL CONTROL In planning and performing the audit, I will consider the internal control suffi- cient to plan the audit in order to determine the nature, timing, and extent of the auditing procedures for the purpose of expressing my opinion on the Housing and Redevelopment Authority of St. AriLhony, Minnesota's general purpose financial statements. I will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and I will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that I consider relevant to prevenLing and detecting errors and fraud that are material to the general purpose financial statemerits and to preventing and detecting mis- statements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general purpose financial statements. Tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion -will be expressed. An audit is riot designed to provide assurance on internal control or to identify reportable conditions. However, I will inform the governing body of ani- matters involving interrial control and its operation that I consider to be reportable conditions under standards established by the American Institute of Certified • Public Accountants. Reportable coriditions in-%-oi,.-e matters coming to my attention relating to significant deficiencies in the design or operation of the internal con- trol that, in my judgmerit, could adversely affect the Authority's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial Statements. AUDIT ADNIItiISTRATIOti AND OTHER I understand that your personnel will prepare all cash and other confirmations I request and will locate any invoices selected for testing. Workpapers for this engagement are the property of Stuart J. Bonniwell, C.P.A., and constitute confidential information. However, I may be requested to make cer- tain workpapers available to various cognizant or grantor agencies pursuant to authority given to them by law or regulation. If requested, access to such work- papers will be provided under my supervision. Furthermore, upon request, I may provide photocopies of selected workpapers to these agencies. These agencies may intend, or decide to distribute the photocopies or information contained therein to others, including other governmental agencies. Fees for services are based ori the time required to complete the engagement, plus out-of-pocket expenses such as report production, typing, etc. Professional rates vary according to the degree of responsibility involved and the level of expertise and experience of personnel assigned to the audit. In addition, fees are based on anticipated cooperation frorn your personnel and the assumption that unexpected circumstances will not be encountered during the audit which would cause a mate- rial extension of time required to complete the audit. If significant additional time is necessary, you will be consulted with before commencing such additional work. Chairman and Commissioners • Housing and Redevelopment Authority of St. Anthony I appreciate the opportunity- to be of service to the Housing and Redevelopment Authority of St. Anthony, Minnesota and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please contact me. If you agree with the terms of our engagement as described in this letter, please sign the original letter in the space provided and return it to me. The enclosed copy is for your records. Sincerely, 9 Stuart J. Bonniwell, C.P.A. Accepted: This letter correctly set forth the understanding the Housing and Revelo lent Authority of St. Anrhony, Min B y l' • Title• • .01/03/01 15:12 FAX 6129213331 BONNIWELL/GROEN [a 02 • STUART J. BONNIWELL Certified Public Accountant 7101 York Avenue South-Suite 50 Office: (612)921-3325 Minneapolis,MN 55435 nK W4 do D&v2&z:- Fax:(612)921-3331 CITY OF ST. ANTHONY I I Estimated Fees for Audit and Other Services for 2001: City (General and Utility) $13,200 Liquor 4,500 Housing and Redevelopment Authority 3,400 I I • i • STUART J. BONNIWELL Certified Public Accountant 7101 York Avenue South-Suite 50 Office: (612)921-3325 Minneapolis,MN 55435 The CPAL The VAR:- Fax: (612)921-3331 December 18, 2000 Honorable Mayor and City CounCll City of St. Anthony 3301 Silver Lake Road St. Anthony, Minnesota 00418 I am pleased to corifirm otir undersLandrng of the services to be provided the City of St. Anthony, Minnesota for the year ended December 31, 2000. I will audit the general purpose financial statements of the City of St. Anthony, Minnesota as of and for the year ended December 31, 2000. Also, the financial report submitted to YOU Will include combining statements by fund type, individual fund and account group statements Lhat %%-ill be subjected to the auditing procedures applied in the audit of the general purpose financial statements. AliDIT OBJECTIVE • The objective of the audit is the expression of art opinion as to Whether the general purpose financial statements are fairy- presented, in all material respects, in con- formity with generally accepted accounting principles and to report on the fairness of the additional informaLion referred to in the first paragraph when considered in relation to the general purpose financ.tal statements taken as a whole. The audit will be conducted in accordance with generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller Gerterai of the l;ritled States, and will include tests of the accounting records of the City of SL. Anthony, Minnesota and other procedures con- sidered necessary to enable me to express such an opinion. If the opinion on the general purpose financial statemenLs is other than unqualified, I will fully discuss the reasons %�rlth you before submitting a different kind of report. If, for any rea- son, I am unable to complete the audit or am unable to form or have not formed an opinion, I may decline to express an opinion or to issue a report as a result of this engagement. MANAGEMENT RESPONSIBILITIES The management of the City of St. Anthony, Minnesota is responsible for establishing and maintaining internal control and for compliance with laws, regulations, con- tracts, and agreenients. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absclute, assurance that assets are safeguarded against loss • from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of the general purpose financial statements in accordance with generally accepted accounting principles. Honorable Mayor and City Council • City of St. Anthony Management is responsible for making all financial records and related information available. I understand thaL you will provide such information required for the audit and that you are responsible for the accuracy and completeness of that in- formation. I will advise you about appropriate accounting principles and their application and will assist in tiie preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibi- lity includes the establishment and maintenance of adequate records and effective internal control over finariciai reporting, tiie selection and application of account- ing principles, and the safeguarding of assets. Management is responsible for adjusting the financial stateriieriLs to correct material misstatements and for con- firming in the representation letter that the effects of any uncorrected misstate- merits aggregated during tiie current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the general purpose financial statements taken as a whole. AUDIT PROCEDURES - GEtiERAL. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, the audit will involve judgment about the number of transactions to be examined and the areas to be tested. I will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether • caused by error or fraud. Because an audit is designed to provide reasonable, but not absolute assurance and because I will not perform a detailed examination of all transactions, there is a rise, tr.:t ^:aterial misstatement may exist and not be detected. In addition, an audit is not designed to detect immaterial errors, fraud, or other illegal acts or illegal acts that do not have a direct effect on the general Purpose financial staLeuierits. How ever, I will inform you of any material errors and any fraud that conies to my attention. I will also inform you of any other illegal acts that come to my atterrtlori, unless clearly inconsequential. My respon- siblity as auditor is limited to tiie period covered by the audit and does not extend to matters that might arise during any later periods for wriich I am not engaged as auditor. Audit procedures will include tests of documentary evidence supporting. the trans- actions recorded in tiie accounts, direct confirmation of cash, receivables and cer- tain other assets and liabilities by correspondence with selected financial insti- tutions, creditors and others, and mai- include tests of the physical existence of inventories. I will request written representations from your attorney(s) as part of the engagement, arid they may bill you for responding to this inquiry. At the conclusion of the audiL, I will also request certain written representations from you about the financial statements and related matters. Identifying and ensuring that the City of St. Anthony, Minnesota complies with laws, regulations, contracts, and agreements is the responsibility of management. As part of obtainings reasonable assurance about whether the general purpose financial statements are free of material misstatement, I will perform tests of the • City's compliance with applicable laws and reg.ulations and the provisions of con- tracts and agreements. Ho%•:e%-er, the objective of the audit will not be to provide an opinion on overall compliarice and I will riot express such an opinion. Honorable ?Mayor and City Council • City of St. Anthony AUDIT PROCEDURES - INTERNAL CONTROL In planning and performing the audit, I will consider the internal control suffi- cient to plan the audit in order- to determine the nature, timing, and extent of the auditing procedures for the purpose of expressing my opinion on the City of St. Anthony, ?Minnesota's ger►eral purpose financial statements. I will obtain an understanding of the design of the relevant controls and whether they have been placed In operation, and I will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that I consider relevant to preverlLing and detecting errors and fraud that are material to the general purpose finaricral statements and to preventing and detecting mis- statements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general purpose financial sLatements. Tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed. An audit is not designed to pro,,-rde assurance on internal control or to identify reportable conditions. However, I will Inform the governing body of any matters involving interrral control and rt'S operation that I consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to my attention • relating to significant deficiencies in the design or operation of the internal con- trol that, in my judgmeriL, could adversely affect the City's ability to record, process, summarize, and reL ort financial data consistent %%ith the assertions of management in the general purpose financial statements. AUDIT ADNIItiISTRATION, AND CiTHER I understand that -our persorinel will prepare all cash and other confirmations I request and will locate any in%-oices selected for testing. Workpapers for this engagement are the property of Stuart J. Bonniwell, C.P.A., and constitute confidential infoi-mation. However, I may be requested to make cer- tain workpapers available to various cognizant or, grantor agencies pursuant to authority given to there by lay.- or regulation. If requested, access to such work- papers will be provided under my supervision. Furthermore, upon request, I may provide photocopies of selected workpapers to these agencies. These agencies may intend, or decide to distribute the phococopies or information contained therein to others, including other governmental agencies. Fees for services are based on the time required to complete the engagement, plus out-of-pocket expenses such as report production, typing, etc. Professional rates vary according to the degree of responsibility involved and the level of expertise and experience of personnel assigned to the audit. In addition, fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit which would cause a mate- rial extension of time required to complete the audit. If significant additional • time is necessary, you will be consulted with before commencing such additional work. Honorable Mayor and City Council • City of St. Anthony I appreciate the opportunity to be of service to the City of St. Anthony, Minnesota and believe this letter accurately summarizes the significant terms of our engage- ment. If you have any questions, please contact me. If you 'agree with the terms of our engagement as described in this letter, please sign the original letter in the space provided and return it to me. The enclosed copy is for your records. Sincerely, � `�fifvr►.cw�- Stuart J. Bonnix%ell, C.P.A. Acce This letter correctly ets forth the understanding the City St. Anth y, Minnesota. B y: �� UAV11111 Title: ' • •