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HomeMy WebLinkAboutCC RES 01-092 A RESOLUTION APPROVING SUBMITTAL OF THE 2002 RAMSEY COUNTY SCORE FUNDING GRANT APPLICATION AND ENTERING INTO A CONTRACT FOR THIS PROGRAM Meeting Sheet IIIIII VIII VIII VIII VIII VIII IIII IIII 104761 Box: 31 Folder: RES 2001 Document: CC RES 01-092 A RESOLUTION APPROVING SUBMITTAL OF THE 2002 RAMSEY COUNTY SCORE FUNDING GRANT APPLICATION AND ENTERING INTO A CONTRACT FOR THIS PROGRAM CITY OF ST. ANTHONY RESOLUTION 01-092 A RESOLUTION APPROVING SUBMITTAL OF THE 2002 RAMSEY COUNTY SCORE FUNDING GRANT APPLICATION AND ENTERING INTO A CONTRACT FOR THIS PROGRAM WHEREAS, Ramsey County has made a portion of its SCORE funding grant revenues available to the City for its municipal source-separated recyclables program; and WHEREAS, the City of St. Anthony has completed the required grant application; and WHEREAS, the funds would be used for the City's source-separated recyclables program. • NOW,THEREFORE BE IT RESOLVED, that the City Council of the City of St. Anthony Hereby approves the submittal of the 2002 Ramsey County SCORE Funding Grant Application and enter into a contract for this program. n Adopted this 1 I day of LOZ1 J , 2001. Mayor ATTEST: City Clerk Review for Administration: City ager • AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF ST. ANTHONY FOR A SCORE FUNDING RECYCLING GRANT This Agreement is between Ramsey County ( the "County" ) and the City of St. Anthony (the "Municipality"). 1. OBLIGATIONS a. Reimbursement 1. The Municipality is obligated to provide for curbside recycling for at least four materials, including programs or provisions for assuring residential recycling service is available to <residents on-site at all multi-unit housing and manufactured home parks. 2. The'Municipality is required to credit the County and the State of Minnesota's SCORE fund as funding sources in any public education materials. 3. The Municipality shall incur expenses for reimbursement by the County in accordance with the budget, presented in Attachment A, which is attached and incorporated into this Agreement. Reimbursement is not to be requested for expenses reimbursed by other sources or for expenses that do not meet the eligibility criteria outlined in the SCORE grant application guidelines. Proper docuFnentation is required for reimbursement. 4. The County shall reimburse the Municipality for adequately documented requests consistent with Attachment A submitted by the Municipality. Reimbursement is contingent • upon the County receiving the SCORE funds from the State of Minnesota. In the event that SCORE funds actually received by the County are less than the amount budgeted by the County, the amount of the grant to the Municipality will be reduced in proportion to the population of the Municipality. 5. Reimbursement will be made according to the following schedule: For the period of: Reimbursement will occur after: January 1 - March 31 April 1, 2002 April 1 -June 30 July 1, 2002 July 1 -September 30 October 1, 2002 October 1 - December 31 January 1, 2003 b. Reports 1. The Municipality shall submit two reports to the County. The first is due to the County on August 15, 2002. The second is due on February 1, 2003. The report due August 15, 2002, will include program information for January 1 through June 30, 2002. The second report will include information for July 1 through December 31, 2002. These reports are to include information on recycling at all residential units, including multi-family buildings and manufactured home parks, even if the Municipality does not provide collection services to those units. 2. The semiannual reports shall be submitted on forms provided by the County. c. Financial Report • The Municipality shall be required to submit, if requested by the County, an audited financial report to the Ramsey County Budget and Accounting Office. The report shall show how funds received from Ramsey County were disbursed. 2. TERM • The term of this agreement shall be from January 1, 2002, through December 31, 2002, the date of signatures notwithstanding. 3. CANCELLATION Either party may cancel this Agreement at any time upon thirty (30) days written notice to the other party. In the event of termination, the Municipality shall be entitled to reimbursement for those eligible expenses incurred up to the termination date provided the expenses have been incurred according to the budget shown in Attachment A. 4. DEFAULT Any of the following shall constitute default on the part of the Municipality: a. The failure of the Municipality to use funds in a manner consistent with this contract and Attachment A. b. The failure of the Municipality or its(sub)contractor(s)to use their best efforts to ensure the maximum collection and marketing of recyclable materials from all residential units. c. The failure of the Municipality to provide information satisfactory to the County as required in this Agreement, including information requested on the report forms provided by the County. d. The failure of the Municipality to meet any terms and conditions of this agreement. • 5. GENERAL CONDITIONS a. All services and duties performed by the Municipality pursuant to this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations as a condition of payment. The Municipality agrees that it will comply with all federal, state, and local statutes and ordinances relating to nondiscrimination. b. The Municipality shall at all times be an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or state, on behalf of the Municipality, nor shall the County be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of Municipality's services. c. The Municipality and County mutually agree to defend, hold harmless, and indemnify the other party, its officials, agents, and employees, from any liability, loss, or damage they may suffer as a result of demands, claims,judgments, or costs arising out of or caused by the indemnifying party's performance of their respective obligations under the provisions of this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. d. All data collected, created, received, maintained, or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable State statute, any State rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. The Municipality agrees to abide by these statutes, rules, and regulations. • • e. All books, records, documents, and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the State Auditor, as appropriate, in accordance with the provisions of Minnesota Statutes§16C.05, Subd. 5. g. The Municipality shall make all reasonable efforts to ensure that their employees, officials and subcontractors do not engage in violence while performing under this agreement. Violence, as defined by the Ramsey County Workplace Violence Prevention and Respectful Workplace Policy, is defined as words and actions that hurt or attempt to threaten or hurt people; it is any action involving the use of physical force, harassment, intimidation, disrespect, or misuse of power and authority, where the impact is to cause pain, fear or injury. h. The Municipality will be required to pay interest of 1'/z percent per month or any part of a month to any subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Municipality shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Municipality must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. i. All equipment purchased using funds provided in this Agreement shall remain the property of the Municipality. j. Any amendments to this Agreement shall be in writing and signed by both parties. 6. RECYCLING MARKETS SUPPORT FUND • During 2002, the County will reserve for the Municipality a portion of the County Recycling Markets Support Fund for the Municipality. This portion will be the proportion of the Municipality's population residing in Ramsey County to the entire Ramsey County population, according to 2000 Metropolitan Council population figures, multiplied by $250,000. To gain access to these funds, the Municipality must first apply to the County, in accordance with the County's guidelines in place at the time for distribution of the Recycling Markets Support Fund. The Municipality will be allowed to incur expenses for reimbursement in accordance with its application, including eligible activities and maximum potential reimbursement amount, once such application is approved by the County. The County shall reimburse the Municipality for adequately documented requests consistent with such an approved application. The Municipality must provide evidence, upon request from the County, that no Support Fund monies were used to landfill recyclable materials and transport materials to a landfill. 7. WASTE REDUCTION The Municipality shall comply with Minnesota Statues§115A.151 regarding recycling in local government facilities. The Municipality and its (sub)contractor(s) shall participate in a recycling program for at least four broad types of recyclable materials and shall favor the purchase of recycled products in its procurement processes. All reports, publications and documents produced as a result of this agreement shall be printed on both sides of the paper, where commonly accepted publishing practices allow, on recycled and recyclable paper using soy-based inks, and shall be bound in a manner that does not use glue. 8. PUBLIC ENTITIES MANAGEMENT OF WASTE The Municipality shall comply with Minnesota Statutes §115A.46 and §115A.471 when arranging for the management of mixed municipal solid waste (MSW) and assure delivery of such waste to a • waste processing facility for resource recovery. IN WITNESS THEREOF, the parties have subscribed their names as of the date first above written. RAMSEY COUNTY CITY OF ST. ANTHONY • Y ' C n Man er Date ('jfi,� l�'IGuti��E�' ate Funds are available code: 2002-12901-581080-425101-G213001 Approved as to Form: By �/.1!/Qz By — // Budget and Accounting Muni lity Attorney Insurance Approved and Approved as to Form: ByG By Assistak County Attorney Clerk-Treasurer • Recommended: By Director, Department of Public Health • i ATTACHMENT SAINT ANTHONY 2000 SCORE FUNDING GRANT BUDGET r ADMINISTRATION: $2,696.00 PROMOTION ACTIVITIES: $ 1,700.00 (DETAIL) City newsletter features on recycling issues EQUIPMENT: $200.00 Recycling bins • COLLECTION OF RECYCLABLES: $ .00 (DETAIL) TOTAL SCORE GRANT: $4,596.00