HomeMy WebLinkAboutCC MINUTES 02132001 Meeting Sheet
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Folder: CC MINUTES AND AGENDAS 2001
Document: CC MINUTES 02132001
l CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
3 February 13, 2001
4 I. CALL TO ORDER.
5 Mayor Cavanaugh called the meeting to order at 7:00 p.m.
6 II. PLEDGE OF ALLEGIANCE.
7 Mayor Cavanaugh invited the Council and the audience to join in the Pledge of Allegiance.
8 III. ROLL CALL.
9 Councilmembers present: Mayor Cavanaugh; Councilmembers Sparks, Thuesen, Horst, and
10 Hodson.
1 l Councilmembers absent: None.
12 Also present: City Manager Michael Morrison and City Attorney Jerome
13 Gilligan.
14 IV. APPROVAL OF FEBRUARY 13, 2001 CITY COUNCIL REGULAR MEETING
15 AGENDA.
16 Motion by Hodson to approve the February 13, 2001 City Council Regular Meeting Agenda with
17 the following revision:
VIII. GENERAL POLICY BUSINESS OF THE COUNCIL. A. Resolution 01-043, re: Support
4k Hennepin County Park's purchase of the Salvation Army property will be removed from the
20 Agenda.
21 Motion carried unanimously.
22 V. PROCLAMATIONS AND RECOGNITIONS.
23 A. Award presentation to Fire Prevention Poster Contest winner.
24 Mayor Cavanaugh, Fire Chief Hewitt, and Chief Phieffer presented Calvin Walker with a plaque
25 and a $75 cash prize as the winner of the fire prevention poster contest conducted by the St.
26 Anthony Fire Department for students in the fourth and fifth grades. Calvin placed first in the
27 state competition in the fourth and fifth grades category.
28 VI. COMMUNITY FORUM.
29 Mayor Cavanaugh invited any residents in the audience to speak to the Council on items that are
30 not on the regular agenda. Hearing no further response, Cavanaugh moved forward with the
31 agenda.
32 VII. CONSENT AGENDA.
33 Motion by Thuesen to approve the Consent Agenda as presented. Said Consent Agenda
I4 consisted of:
35 1. Council Regular Meeting Minutes - January 23, 2001; and
City Council Regular Meeting Minutes
February 13, 2001
Page 2
l 2. Licenses/Permits, and
2 3. Claims.
3 Voting on the motion: Cavanaugh, Sparks, Thuesen, and Horst voted aye.
4 Hodson abstained from voting due to absence at that meeting.
5 Motion carried.
6 VIII. GENERAL POLICY BUSINESS OF THE COUNCIL.
7 A. Resolution 01-043, re: Support Hennepin County Park's purchase of the Salvation Army
8rp operty.
9 Mayor Cavanaugh stated that the Superintendent of Parks has withdrawn Resolution 01-043 as
10 the Hennepin County Park's negotiations with the Salvation Army have not been finalized.
1 I B. Resolution 01-037, re: Acquiring Harding Street Ponding easements.
12 City Manager Momson reported that this is a resolution to use the power of eminent domain to
13 acquire the remaining seven easements which the City has been unable to acquire by negotiation.
14 Mornson noted that at the January 23 meeting the City Council accepted three easements.
Morrison added that just prior to tonight's meeting, Matt Storm, Evergreen Land Services
6 reported that one more property owner has accepted.
17
18 Todd Hubmer, WSB, presented background on the Harding Street Ponding project as it relates to
19 the 100 Year Flood Protection Plan. He also reviewed the letter which was sent out to property
20 owners responding to their questions on various issues such as landscaping, trucks hauling,
21 construction hours, vibrations associated with construction, video inspection of the properties
22 before construction, anticipated start date of construction, and if the construction adversely
23 affects property values how to reduce taxes. He added that a draft maintenance agreement was
24 also included in the mailing to property owners. Hubmer stated that residents were asked for
25 their response, but he has not received any responses.
26 Hubmer showed the planting plan that the landscape architect is proposing which was presented
27 to residents. He noted that the plan includes numerous trees and shrubbery, and a native wet
28 prairie mixture which is very low maintenance and durable. Comments were received from
29 property owners on changes which have been subsequently made. This part of the project is
30 projected to go out for bid at the beginning of next month. Hubmer also showed the artist's
31 conception of what the ponding area landscaping will look like in five years.
32 Hubmer stated that the project was bid in December, and the bid has not yet been awarded to the
33 contractor as there is a 90-day hold on the contract. He noted that as of March 13, the bid will
4 need to be awarded or will have to be renegotiated, with construction to begin in May.
City Council Regular Meeting Minutes
• February 13, 2001
Page 3
I Sparks inquired as to the details of the maintenance agreement. Hubmer explained that the
2 property owners are responsible for the general day-to-day maintenance, and the city would be
3 responsible for major repairs as outlined in the maintenance agreement. He added that the prairie
4 grass will be under a three year maintenance agreement, but it is essentially a maintenance-free
5 landscape. Sparks also asked about a complaint process to handle problems expeditiously.
6 Hubmer noted that a contact from the City of St. Anthony will need to be named to handle
7 complaints.
8 In response to an inquiry by Horst regarding the timing of using materials from Central Park for
9 this project, Hubmer noted that the timing has changed and this needs to be worked through with
10 the contractor by March 13. Horst asked how the cost will be affected to which Hubmer replied
I 1 that it will be very close to the same. Hubmer reviewed how the materials will be used and
12 stored by the contractor. Hubmer added that this could result in a significant cost savings for the
13 Central Park plan.
14 Cavanaugh requested that the City Manager and City Attorney draw up a document regarding the
15 maintenance agreement to be filed with the title of the properties so future property owners will
16 have access to their entitlements.
07 Thuesen noted his agreement for a document of this type, particularly for future use. Sparks
18 expressed her concern as to the details and timeliness of this document.
19 Cavanaugh received the consensus of the Council that the staff is directed to draw up the
20 appropriate documents and file them so they have continuity for the future.
21 Hodson inquired as to where these documents would be filed, and Gilligan stated this could be an
22 attachment to the condition of easement agreement itself.
23 Cavanaugh asked the staff to bring the document back to the City Council for approval.
24
25 Matt Storm, Evergreen Land Services, reviewed the easement which was accepted earlier tonight
26 for $30,500 at 2812 315` Avenue NE.
27
28 Motion by Thuesen to approve the drainage easement for 2812-3151 Avenue NE. for $30,500.
29 Motion carried unanimously.
30 Storm reported that three easements have been signed and recorded, one easement is ready to be
31 signed and recorded, one property owner has made a counter offer which will be considered. He
2 added that one property owner will be undergoing an operation and has requested to continue
negotiations after his recovery. Storm stated that this property owner has a temporary easement
34 for construction and the condemnation process was explained to him including that negotiations
City Council Regular Meeting Minutes
• February 13, 2001
Page 4
1 can continue during the condemnation process to which he is agreeable. Storm continued that
2 three property owners are represented by the same attorney and are in their own appraisal
3 process, and one property owner has submitted all the information to an attorney and Storm is
4 waiting for a response. In reply to an inquiry by Horst, Storm explained that the appraisal process
5 can be lengthy, but that the condemnation process can proceed simultaneously.
6 City Attorney Gilligan reviewed the process and timeline for the quick-take condemnation
7 action. Gilligan explained that the petitioner must notify the owner of the intent to take
8 possession by certified mail at least 90 days prior to the date on which possession is to be taken.
9 He added that a response to the petition by property owners is due within 20 days of service. A
10 hearing is then set to appoint commissioners and rule on the Petitioner's request for a quick-take.
I l If the request for a quick-take is approved, the court will order the petitioner to deposit
12 petitioner's approved appraisal amount with the administrator of the court, and upon deposit, and
13 after the 90-day notice period, the property shall belong to the petitioner.
14 Cavanaugh offered the audience an opportunity to address the City Council to which there was
15 no response.
07 Motion by Hodson to adopt Resolution 01-037, re: Acquiring Harding Street Ponding easements
18 Cavanaugh asked for any discussion to which Gilligan stated that regarding the six parcels for
19 which no easement has been obtained, the negotiation process will continue along with the
20 condemnation process. Gilligan urged any attorneys involved to proceed as timely as possible.
21 Sparks expressed her concern that she would like to see a more detailed maintenance agreement
22 prior to her vote, as she is not in agreement with this proposal.
23 Cavanaugh noted that he appreciates Sparks' position and directed the staff to give the
24 aforementioned document their priority.
25 Voting on the motion: Cavanaugh, Thuesen, Horst and Hodson voted aye.
26 Sparks voted nay.
27 Motion carried.
28 IX. PUBLIC HEARINGS.
29 Mayor Cavanaugh noted that in early January all the residents impacted by the road improvement
30 have been sent assessment notices.
31
0 Mayor Cavanaugh opened the public hearing at 7:40 p.m.
City Council Regular Meeting Minutes
February 13, 2001 '
Page 5
1 Morrison explained that, as to the awarding of the construction bid, it will be tabled for 30 days.
2 Morrison added that the street assessment bond sale will be deferred until March 13.
3 Todd Hubmer reviewed the street reconstruction, storm sewer, watermain, sanitary sewer, and
4 pond excavation and appurtenant work. Hubmer noted that the street reconstruction and
5 replacement of watermain and storm sewer lines will be done on Wilson Street from 29`h Avenue
6 to 30`h Avenue, West Armour Terrace from Roosevelt Street to Silver Lake Road, and 30`h
7 Avenue from Wilson Street to Silver Lake Road.
8 Hubmer reviewed project costs and proposed funding sources. Hubmer explained that the City
9 assesses 35% of the street construction and utility rehabilitation and the remaining 65% is
10 handled by the City. Hubmer noted that the total amount proposed to be assessed is $305,535.21.
1 I He pointed out that the Pond Construction is not assessed to the residents but is paid for by the
12 Minnesota DNR. Hubmer added that the total estimated cost of the project is $2,020,600.
13 Hubmer explained the amortization schedule for the pay-off of the assessment over a 15 year
14 period, if the interest rate of the bonds is at 6 `/2%. The payment can be made in cash in order to
15 avoid the interest with the payment being made by November 2001.
•6 Mayor Cavanaugh invited any residents in the audience to speak to the Council.
17 Hubmer responded to questions from the audience including: interest rate which is established by
18 the rate the City gets on the bonds when they issue them for the project, estimated to be about 6
19 %%; the schedule of street reconstruction; cost comparison between the original street
20 reconstruction and the flooding-related street reconstruction of which the costs assessed are the
21 same; driveway replacement by residents which can be coordinated with the reconstruction and
22 paid for by the property owner; and payment schedule for the assessment.
23 Hubmer added that once the project is awarded and the bonds are sold, another neighborhood
24 meeting will be held at the end of April or beginning of May with the construction representative
25 where the schedule of the project and driveway replacement will be reviewed.
26 Cavanaugh added that this schedule was changed because of the Flood Mitigation Street work
27 and, once that is completed, the City will continue with the long term plan for street
28 reconstruction.
29 Morrison stated that in April a letter will be sent to property owners explaining the options for
30 payment and the interest rate based on the sale of the bonds.
0 Mayor Cavanaugh closed the public hearing at 8:00 p.m.
32 A. 2001 Street Improvement Project:
City Council Regular Meeting Minutes
February 13, 2001
Page 6
l 1. Resolution 01-038, re: Order improvements.
2 Motion by Hodson to adopt Resolution 01-038, re: Order improvements.
3 Voting on the motion: Cavanaugh, Thuesen, Horst and Hodson voted aye.
4 Sparks voted nay.
5 Motion carried.
6 2. Resolution 01-039, re: Adopt assessments.
7 Motion by Thuesen to adopt Resolution 01-039, re: Adopt assessments.
8 Motion carried unanimously.
9 3. Resolution 01-040, re: Award construction bid.
10 Motion by Hodson to table Resolution 01-040, re: Award construction bid.
I 1 Motion carried unanimously.
VIII. GENERAL POLICY BUSINESS OF THE COUNCIL (continued).
C. Resolution 01-041, re: Chanfze Order#1 for Harding Street Lift Station Project.
14 Hubmer reviewed the change order noting that the Harding Street Lift Stations project was
15 originally bid to be completed under summer and fall working conditions. He added that due to
16 delays in negotiating with the Met Council to reroute the sanitary sewer, the contractor worked
17 under winter conditions which changed the construction conditions. He noted that two sanitary
18 sewer lines needed to be relocated, and the contractor was requested to remove an existing
19 service pole. Hubmer stated that the total cost of the change order is $9800.
20
21 Motion by Sparks to adopt Resolution 01-041, re: Change Order#1 for Harding Street Lift
22 Station Project.
23 Motion carried unanimously.
24 D. Resolution 01-042, re: Award bid for installation of EVP Systems.
25 Cavanaugh noted that the bid for the installation of 7 Emergency Vehicle Preemption (EVP)
26 systems will be awarded to the lowest bidder in the amount of$44,730.00, and that this is a great
27 asset to the Police and Fire Departments.
28 Motion by Thuesen to adopt Resolution 01-042, re: Award bid for installation of EVP Systems.
0
9 Motion carried unanimously.
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City Council Regular Meeting Minutes
• February 13, 2001
Page 7
1 E. Resolution 01-036, re: Appointments to Citizens Committee for improvements to City
2 Hall/Community Center.
3 Morrison explained that an ad was placed in the newsletter and Bulletin asking for any citizens
4 who are interested in participating in a Citizens Committee for improving the City
5 Hall/Community Center to which there was an excellent response. He added that the first
6 meeting will be held on March 1 with Councilmember Sparks as the liaison from the City
7 Council and Jay Hartman as the staff representative. Molly Olivier, SEH, who is the architect for
8 the park buildings, will facilitate the meeting.
9 Sparks added that she has received feedback from citizens who are looking forward to their
10 participation.
I l Cavanaugh thanked residents for their interest in this project and suggested that the Community
12 Center Task Force Document be made part of the Resolution. The Council agreed.
13
14 Motion by Sparks to adopt Resolution 01-036, re: Appointments to Citizens Committee for
15 improvements to City Hall/Community Center with Community Center Task Force Document.
0 Motion carried unanimously.
17 F. Ordinance 2001-001, re: Council meetinas (waive 151 and 2nd readings and adopt).
18 Cavanaugh stated in a recent retreat the City Council discussed the work sessions and the
19 legislative sessions resulting in a decision to designate a more informal study/work session on
20 the 2nd Tuesday of the month with the legislative meeting on the 4`h Tuesday of the month. The
21 work session will be cablecast.
22 Hodson suggested that the study session include a business casual dress code.
23 Horst stated that, even though he agrees with the work sessions, lie would prefer two meetings a
24 month for legislative work in addition to one work session a month.
25 Thuesen and Morrison agreed that the schedule should be evaluated at the end of the year to
26 determine if the meeting schedule needs to changed requiring an additional legislative session
27 every month.
28 Morrison noted that the work sessions will include a recording secretary and that legislative
29 actions can be taken at these sessions if needed. He added that the March 13 meeting will be a
30 work session.
Motion by Hodson to adopt Ordinance 2001-001, re: Council meetings (waive 151 and 2nd
readings and adopt).
City Council Regular Meeting Minutes
February 13, 2001
Page 8
1 Voting on the motion: Cavanaugh, Sparks, Thuesen, and Hodson voted aye.
2 Horst voted nay.
3 Motion carried.
4 G. Resolution 01-035, re: Amend Standing Rules for City Council meetings.
5 Cavanaugh stated that the standing rules are the rules the Council uses to conduct its business
6 and will reflect the work sessions on the second Tuesday of the month and legislative meetings
7 on the fourth Tuesday of the month.
8 Motion by Sparks to adopt Resolution 01-035, re: Amend Standing Rules for City Council
9 meetings.
10 Voting on the motion: Cavanaugh, Sparks, Thuesen, and Hodson voted aye.
I I Horst voted nay.
12 Motion carried.
04 X. REPORTS FROM COMMISSIONS AND STAFF.
None.
15 XI. REPORTS FROM CITY MANAGER AND COUNCILMEMBERS.
16 City Manager's report:
17 City Manager Michael Morrison began with a summary of the Northwest Quadrant
18 redevelopment. He noted that a grant of$120,000 will be forthcoming from the Metropolitan
19 Council for planning the St. Anthony Northwest Redevelopment Area. He reviewed the
20 upcoming meeting schedule included developers response on February 16, School District's
21 response on February 20 regarding impact residential development would have on school
22 enrollment,Northwest Quadrant Task Force special meeting on February 22 and Issues Forum
23 for Public Input on March 10 to which the Task Force is invited. He reviewed the updated
24 communications plan for the Northwest Quadrant Project pointing out the first newsletter will be
25 sent to every property owner in the community 7 to 10 days before the March 10 forum.
26 Morrison noted the City Council meeting schedule for 2001 for both study sessions and regular
27 meetings, and detailed the budget calendar for the 2002 budget including a Public Hearing for
28 Citizens to communicate 2002 suggestions on April 24.
29 Cavanaugh suggested that additional ways to encourage citizen participation in the April 24
1,0 Public Hearing, possibly through advance mailings, should be explored.
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City Council Regular Meeting Minutes
February 13, 2001
Page 9
1 Morrison reviewed the future Council agenda items, both action and review items, for the next
2 two months. He pointed out specific items including the investment report by Ehlers as a result
3 of the goal setting, and Fire Chief Hewitt's presentation of a code policy at the March 13 study
4 session. In addition, he mentioned the Board of Review property evaluation at the April 10 study
5 session.
6 Morrison continued with updates including DARE graduation on February 15, Staff Goal Setting
7 on February 15 to finalize the objectives and actions steps to then present to the Council, the
8 Employee Recognition Lunch on March 1, and the Volunteer Dinner for which invitations will
9 be mailed in the middle of March. He added that Chief of Police Engstrom is on a 30 day
10 medical leave of absence.
11 Hodson reported that he recently met with President Yudof of the University of Minnesota,
12 Congressman Sabo, and a Commissioner of the Department of Transportation and discussed the
13 Smart Growth Initiative and the City's work with the Met Council which they applauded.
14 Hodson added that approximately 600 people attended the recent Pancake Breakfast and
15 commended Jay Hartman on a job well done in planning the event. Hodson noted that the Chili
Cook-Off will be held on Saturday, February 17.
17 Horst reported that he attended an Experienced Leaders Conference with a focus on ethical
18 decision-making in government on January 26-27 in Grand Rapids where case studies on
19 affordable housing were presented. He added that he attended a Legislative Conference which
20 included the issue of tax increment financing for the future. Horst also attended a Chamber Board
21 of Directors meeting last week; he is serving his tenth year on the Chamber Board of Directors,
22 his term will soon be expiring, and he will continue to attend meetings as an adviser.
23 Horst also mentioned the Chili Cook-Off at City Hall on Saturday, February 17, with tickets
24 available at the door.
25 Horst noted that annual Chamber of Commerce meeting will be held in April where Villager and
26 Business of the Year will be selected. Anyone who would like to nominate candidates should
27 contact George Wagner.
28 Thuesen reported that he also attended the Legislative Conference which he found to be very
29 information including the overview of the Governor's proposed budget. He attended a meeting at
30 Wilshire Park for parents to express their views on the proposed budget for education. Thuesen
31 added that it is important for all residents to pay attention to these education issues as they
32 impact our schools and the education of our youth for the future.
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City Council Regular Meeting Minutes
February 13, 2001
Page 10
1 Thuesen noted that he recently talked to a high school student who was quite interested and
2 knowledgeable in city government and suggested that a City Councilmember possibly speak at
3 the school.
4 Sparks reported that she attended a meeting to determine an alternate location for Village Fest
5 and also noted that volunteers are needed for Village Fest. Anyone who is interested in
6 volunteering can contact Horst, Sparks, or Susan Johnson.
7 Hodson made a suggestion as to a possible location at the Salvation Army site, and Mornson
8 added that St. Anthony Shopping Center or an area at Apache Plaza may be another option.
9 XII. INFORMATION AND ANNOUNCEMENTS.
10 None.
11
12 XIII. ADJOURNMENT.
13 Motion by Hodson to adjourn the meeting at 8:47 p.m.
14
15 Motion carried unanimously.
0 Respectfully submitted,
17 Teresa Rosecke
18 TimeSaver Off Site Secretarial, Inc.
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21 ATTEST:
22 City Clerk