HomeMy WebLinkAboutCC RES 94-028 RESOLUTION APROVING A SAFETY PROGRAM AND SAFETY COMMITTEE BY-LAWS Meeting Sheet
IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII
103429
Box: 26
Folder: RES 1994
Document: CC RES 94-028 RESOLUTION APROVING A SAFETY
PROGRAM AND SAFETY COMMITTEE BY-LAWS
1
r
■ �1
CITY OF ST. ANTHONY
RESOLUTION 94-028
A RESOLUTION APPROVING A SAFETY PROGRAM AND
SAFETY COMMITTEE BY-LAWS
BE IT RESOLVED, that the City Council of the City of St. Anthony hereby
approves the Safety Program and Safety Committee By-Laws established for
every employee of the City of St. Anthony.
Adopted this Gz day of a,'PjA' 51994.
• Mayor
ATTEST:}
City Clerk
Reviewed for administration:
Interim C4 Manager
r
•
•
• CITY OF ST. ANTHONY
SAFETY PROGRAM AND COMM]=E BY-LAWS
•
TABLE OF CONTENTS
Section Page
Statement of Management Safety Policy 1
I. Jurisdiction and Responsibilities 2
Safety Program Personnel 3
Committee Membership 4
IV. Committee Officers 5
V. Meetings 6
VI. Attendance at Meetings and Official Committee Functions 8
VII. Remuneration 9
VIII. Division of Responsibility 10
Ix Amendments, Additions and Deletions 12 •
x Public Statute 13
This handbook is prepared for the use of members of the St. Anthony Municipal Safety
Committee to assist them in conducting committee business. It is the responsibility of each
member to become familiar with the general contents and to retain a current copy of this
handbook in his/her possession for reference purposes.
Safety Director Date
r
• Municipal Safety Program
St. Anthony Safety Committee
GENERAL POLICY
I. As a City Employee, authorized functions undertaken on behalf of the safety program by
a committee member are an integral part of the assigned duties and responsibilities of the
member.
II. It is the responsibility of members to attend meetings or other functions on a regular and
consistent basis. Members unable to attend a given function as expected should personally
notify the Secretary or the Coordinator prior to the scheduled function and arrange for an
alternate as necessary.
III. Members should strive to complete assignments within a reasonable time period, consistent
with the requirements of both the assignment and their regular non-safety committee
duties.
Consideration should be given to keep disruptions and delays in regular department
duties to a minimum. -However, safety program business may not be automatically
relegated to a lower priority than other duties.
•
iii
_ffSS:r.:arts:.�"-�?"r.��,* -t_'�-�.�`Y:.r�vL-�=,^c•II...�r.;._.=a�c�s-c7sra.-c.�+-�u,..s,.^=w- �«�;��m.��;A - n•• ` - er7�car.�* - - _ _. ;.T.,' mea--_.
STANDING SUBCOINIMITTEES
The purpose of the subcommittee is to reduce full committee involvement in detail •
work and routine matters. It permits items to be brought before the committee in a more
refined or developed form. It also allows a more flexible approach in responding to certain
types of problems.
The Chairperson of each subcommittee is responsible for keeping the St. Anthony
Safety Committee and Safety Staff informed as to matters of concern. The Chairperson
shall furnish a report on subcommittee activities at the beginning of each Regular Meeting
of the St. Anthony Safety Committee.
FUNCTIONS OF THE SUBCOMMITTEES
There are presently four standing subcommittees of the St. Anthony Safety Committee. The
following list shows some examples of the types of activities and responsibilities designated
to these subcommittees.
SUBCOMMITTEE ON POLICIES AND STANDARDS:
Examines application of existing requirements to St. Anthony. Investigates
problems or suspected problem areas where standards may be needed.
Assists in developing new regulations and simplifying existing ones. Promotes
employee knowledge of and understanding of standards/regulations. •
SUBCOMMITTEE ON PROGRAMS/TRAINING:
Seeks to develop ongoing series of relevant Safety-Health programs or training
presentations for St. Anthony employees. Evaluate materials and program.
Assist in scheduling.
SUBCOMMITTEE ON ACCIDENT/INJURY REVIEW:
Examine circumstances/events/actions and other contributing factors.
Determine conformity to standards and regulations. Make recommendations.
Develop corrective responses. Examine frequency/severity rates.
SUBCOMMITTEE ON INSPECTIONS:
Inspect selected work places. Potential hazard recognition. Conformity to
standards. Record keeping. Enforcement of standards.
iv
SAFETY POLICY
•
It is the policy of the City of St. Anthony that every employee is entitled to work under the
safest conditions possible. To this end, every reasonable effort will be made to promote
accident prevention, fire prevention, fire protection and health preservation.
It is our belief that accidents which injure people, damage machinery and destroy materials cause
needless personal suffering, inconvenience and expense.
We believe that practically all accidents can be prevented by taking common sense precautions.
The City will endeavor to maintain a safe and healthy work place. It will provide safe working
equipment, necessary personal protection and, in the case of injury, provide the best first aid and
medical service available.
Due to the large number of activities in progress at one time, the varied nature of the work and
the widespread location of such activities, we must "formalize" our safety program, utilizing
written reports and records, to achieve the maximum use and effectiveness of accident prevention
information.
A Safety Director, and a Safety Coordinator have been appointed by management, and will head
• the municipal safety program. The overall effectiveness of the safety program are their
responsibilities. Their duties include the overall direction and analysis of municipal safety
program operations and the communication of pertinent information to all departments.
City Manager Date
• CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2193) Page 1
P=.-- -- - -.,.•v,-` -' - -- - - -- - -_�y .-,.. _ � � .r .�:,;�+.r'r.."�irKm:dEsr:,...�h,is�.r��K: ,�dEt�lmc+e,�:r+�r�+.r.�es.Er.'ss-%:a;«�
CITY OF ST. ANTHONY
MUNICIPAL SAFETY COMMITTEE OPERATIONAL HANDBOOK •
SEC'T'ION I. Jurisdiction and Responsibilities:
In recognition of municipal responsibility toward employee safety, and in response to
Minnesota Department of Labor and Industry recommendations under the
Occupational Safety and Health Act, the City of St. Anthony sets forth the following:
The City of St. Anthony Municipal Safety Committee (hereafter called "the
Committee"), has been established as a part of the Municipal Safety Program in
order to promote an orderly, systematic and representative approach in dealing with
municipal employee safety problems. The Committee shall normally function within
the following general areas of responsibility although it need not be bound solely to
such areas of responsibility.
A. The Committee will serve as a forum for discussion in matters of immediate
importance such as safe working conditions, emergency activities, personal
injury or damage incidents in order to prevent recurrence, and other matters
which the Committee may reasonably deem to fall within the scope of
municipal employee safety. •
B. The Members of the Committee (hereafter called "Members"), will attempt
to gain expertise in matters relevant to Committee functions, in order to
better equip themselves in executing said functions. Such educational
activities may in the form of research, inspections, lectures, demonstrations or
any other forms deemed valid.
C. The Committee will assist in the implementation of a viable municipal safety
program for the City of St. Anthony, undertake inspections, assist in
maintaining compliance with Minnesota Occupational Safety and Health
Standards, endeavor to promote good employee safety attitudes, assist in the
development, promulgation and enforcement of safety regulations and
procedures, act as a liaison for individual employees and
Departments/Divisions with regard to safety matters and formulate and
execute such other actions as may be deemed necessary.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS •
2nd Edition (2/93) Page 2
SECTION 11. Safety Program Personnel:
A. Safety Director(hereafter called"Director"). The Director is an administrator
appointed by management. The office is not regulated by Committee action.
The Director may attend and participate at meetings at his/her option. The
Director may only cast a vote to break a tie.
B. Safety Coordinator (hereafter called "Coordinator"). The Coordinator is
appointed by management to work with the Director in the operation and
administration of the St. Anthony Safety Program. The Coordinator is a
voting member of the Committee.
•
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page 3
��-' _- _ - .._. .,_. -- ,. :_.-'�; `c"e:�:,�. .:-K. ;r. �y�_r�Rr��a; �._,3:�.;; .��p+ :�r�, Ufa „�.. _ •�e. .�q� �fss�-.
t ` 1
SECTION III. Committee Membership:
A. ,
In addition to the Coordinator, persons will be selected from various City •
departments to serve as Members or Alternate Members of the St. Anthony
Safety Committee. Membership should normally be on a rotating basis to
permit increased participation and representation by all departments and
employees. Individual terms of membership may be determined by the
Committee or administratively.
B. Committee members will be selected from among all levels of municipal
employees. The size of Committee, and the selection of individuals to serve
on the Committee, shall be determined administratively.
C. Alternate members may be appointed or selected to serve on a temporary
basis in place of a regular member unable to attend a meeting or other
Committee function. An alternate shall assume all of the normal powers and
responsibilities of the regular member of the duration of such service.
D. The Committee will normally be consulted in matters pertaining to this
Section.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS •
2nd Edition (2/93) Page 4
SECTION IV. Committee Ot'6cers:
A. Chairperson: The Safety Coordinator will normally act as Chairperson during
meetings. The Coordinator may appoint any member, other than the
Secretary, to serve as Chairperson on a temporary basis. In the event that the
Safety Coordinator is absent the Committee may select any member, other
than the Secretary, for the duration of the meeting.
B. Secretary: The Secretary may be appointed by the Coordinator, Chairperson
or elected by a majority vote at a regular meeting, and will normally serve for
six (6) months of for the duration of his/her term as a member. The term of
service of the Secretary may be determined by the Committee. The Secretary
is responsible for keeping the minutes of the meeting and other records as the
Committee may require. The Secretary may request another member to assist
in required duties.
C. Other Officers: Such other officers and subcommittees may be formed as
deemed necessary or advisable by the Committee in order to facilitate the
orderly conduct of business.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page S
SECTION V. Meetings:
A. Regular Meetings:
1. The Committee will hold regular meetings on an orderly and consistent
basis as established by vote. Such meetings shall be held at least
quarterly or more often as necessary, shall be open to all members in
good standing and shall be for the purpose of conducting Committee
business.
2. The date, time and place of regular meetings shall be made public and
known to members at least three (3) days in advance of the day of the
regular meeting.
3. An agenda shall be prepared with copies presented to each member
in attendance. Any member may suggest items for inclusion on the
agenda or for discussion at the regular meeting if consistent with
Committee functions and time available. Items may be resubmitted at
subsequent meetings if the original agenda meeting was adjourned
prior to action on said item.
4. Meetings shall be conducted in an orderly manner as established by
Committee vote, consistent with generally accepted rules of procedure. •
5. A simple majority of listed members must be present at a meeting to
constitute a quorum for conducting business. Listed members include
the Coordinator,or other members in good standing,but not the Safety
Director.
B. Special Meetings: From time to time the Safety Coordinator, Safety Director
or a simple majority of listed members not including the Director or
Coordinator, may call a special meeting of the Committee in order to act on
relevant committee business which is of such an urgent nature as not to
warrant or permit postponement until the next regular meeting. Such a
special meeting shall require a quorum as in the regular meetings, and may
be called at any time. Minutes of the special meeting shall be kept and
presented to the Committee at the next regular meeting.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS •
2nd Edition (2/93) Page 6
• C. Order of Business:
The following order of business is intended as a suggested format only.
Committee procedure may vary from this format at the discretion of the
committee. Suggested length of meetings is one hour:
1. Call to Order:
Meetings should be called to order promptly at the announced time.
2. Call Roll of Members:
Make sure each new member knows the others, introduce guests, note
reasons for absences.
3. Reading of Minutes:
Secretary reads minutes of previous meeting. Give members a chance
to correct the minutes, adding omissions.
4. Old Business:
Matters -which carry over from previous meetings, report on
assignments given to members, answer questions raised at previous
sessions.
• 5. New Business:
Discussion on conditions, procedures, hazards, etc., which merit
attention. Recommendations to be made for improvement, following
the agenda prepared in advance.
6. Accident Reviews:
Study of reports of all accidents since the last meeting to analyze the
incident, identify causes, prevent recurrences and make
recommendations.
7. Special Subject:
Special topics, reports, seasonal subjects, training or other matters.
8. Adjournment:
Should be on time (After important business has been discussed and
within a reasonable period of time).
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page 7
5' - _ -r`-: - -- - ,- ��-:�- ---A.,yt,- f►�sf".�r`aEi:-;:o��u-.mac a°`®� ��; U ,�'% -,�.;?�: Y
SECTION VI. Attendance at Meetings and Official Committee Functions:
A. It shall be the Duty of all members of the Committee to attend all regular
meetings, required special meetings and other functions which may reasonably
be deemed to fall within the scope of member responsibility.
B. Members should extend normal courtesy to their immediate supervisor by
reminding him/her of the scheduled function and requesting his/her permission
to attend.
C. Members unable to attend a meeting should obtain a copy of the minutes or
otherwise make an effort to inform themselves of business conducted in their
absence.
D. Failure to attend meetings or other Committee functions shall be considered
an indication that such an individual is no longer a member in good standing.
1. Members should feel bound by courtesy to explain briefly any
unavoidable absences.
2. Repeated absences without sufficient cause may result in an individual
member's name being dropped from the list of members in good
standing. Such action by Committee vote or administrative procedure
shall be accompanied by a written notice of loss of membership being •
sent to the former member, the immediate supervisor, the department
head and the Safety Director.
E. A member wishing to resign prior to the end of this term of service should
make a request in writing to the Director or Coordinator.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page 8
• SECTION VII. Renumeration:
A Municipal Safety Committee members will not suffer loss of pay for time
spent on official Committee business.
B. All members,exclusive of the Director and Coordinator,will receive pay while
on Committee business at the same hourly rate or scale as their normally
assigned departmental duties.
C. No member shall accept any other renumeration for services rendered while
on Committee business unless authorized by the Director and City Manager.
•
•
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page 9
.. :,af4`.. ..-..-. - _ - ��-. rS ,-r.,-.. ^"•� -_ -..m,. ,.,_,., ,. :_�. ,- ',r'. >P'"' ra:. A°...._, h.. 75 -c^:^tu -q.''a:d-Y+ cwt i��r,.
- •:�; .. :.".'�E� .�%t`.:t4a�`•''d'�er.:K.f.;•�'�a..!�.c.ca`'.�r�'��-..+�E. .�e�'�'7��w�3i9:.:-
SECTION VIII. Division of Responsibility:
A. Primary Responsibility
onsibility
1. The St. Anthony Safety Committee cannot hold primary responsibility
for safe municipal operations at the employee level. As stated in the
Management Safety Policy, such basic responsibility remains with the
department head and his designated subordinates. Limitations of time
and staff preclude more than cursory familiarity with individual
departmental functions and activities by safety program personnel or
the Safety Committee.
2. In instances where a Committee Member is working within a given
department at his regular City job it is still necessary that the
supervisor retain overall responsibility for safe operations within his/her
department as he/she is normally the individual in the most
advantageous position to understand the full scope of activities
undertaken by the department.
3. As a part of Committee duties a member may inform or advise his/her
supervisor of relevant hazards or problems noted during the course of
the member's normal job activities; he/she may undertake to correct
such hazards or inform other workers of hazards noted. •
4. In the event a hazard is noted, in particular one which seems to
constitute an immediate and grave danger to personnel, it shall be the
obvious duty of the member to notify the immediate supervisor as soon
as possible.
5. If no corrective action is taken and the hazard persists, the member
shall notify the Coordinator or Director at once.
6. Under no circumstances may an individual, as a Committee member,
undertake any action contrary to, or in opposition to the immediate
supervisor. Should a conflict develop, the member must notify the
Coordinator or Director explaining the situation. The member may
inform, recommend or suggest action to a supervisor; he/she may not
dictate.
7. Any binding directives, rules or procedures must come from official
Committee action or through the office of the Director, not by action
of an individual member.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS •
2nd Edition (2/93) Page 10
.._ -• - .. . . - - --- � ._ . .... ., - e«'��+r.��¢aa-`•----:—..__ i'�°":c�='"'=yf�`cG:'_^"��'r`a-�•"--__r-,3':.r:-i?3 r`��. .`"�sr"".;...'c"%�',-.,'.
• B. Member Responsibility:
1. The individual Committee member will undertake such reasonable and
relevant activities as may from time to time be established by the
Committee or safety program personnel, in order to accomplish
Committee business.
2- A member must at all times exemplify the objectives of the safety
program.
a. The member will wear and properly utilize personal safety
equipment where required and encourage others to do so.
b. Committee members will seek to develop an awareness of
proper safety procedures and attitudes among fellow workers in
an appropriate manner.
C. Members should respond promptly to requests from the
Committee, safety program personnel or others regarding
relevant safety matters.
3. Members seeking to conduct activities on behalf of Committee business
should endeavor to do so with a minimum of disruption to their normal
department duties, consistent with the accomplishment of such
Committee business.
4. If it becomes apparent that time required to conduct Committee
business requested of a member conflicts strongly with the member's
• normal departmental duties, the member should attempt to resolve the
conflict by developing, with the supervisor involved, a work schedule
that would permit and expedite completion of both activities with
minimum conflict.
5. The member should notify the Coordinator of any scheduling conflicts
which have not been resolved.
6. Unjustified failure on the part of a member to observe or follow
requirements as set forth in this document may result in review or
revocation of membership status by Committee vote or administrative
procedure as described in Section VI.
C. Responsibility for Safety Equipment:
1. The Committee will supply its members with such personal protective
equipment as may be required for the conduct of official committee
business such as inspection. The Committee does not have the
economic means or budgetary authority to supply safety equipment for
fto Committee use.
2. It remains the responsibility of individual departments to supply
recommended safety equipment, utilize and maintain such equipment.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page 11
SECTION IX. Amendments, Additions and Deletions:
A. An art of this document may be amended in accordance with the following:
•
YP Y g
1. The amendment and part to be amended must fall within the proper
jurisdiction of the amending body.
2. Amending bodies include the Committee, the Director and the City
Manager.
3. The amended part must be made known to all interested persons such
as program personnel, Committee members, and administrators as
soon as practicable upon adoption.
4. The amended document cannot conflict with eadsting Municipal, State
or other laws.
5. The amended document supersedes all previous issues of this
document.
6. The amendment is not detrimental to the intent of the amending body.
7. To be valid, an amendment must be adopted following proper •
amendment procedure.
B. Amendment Procedure:
1. Amendments may be adopted administratively.
2. The Safety Committee may amend this document as follows:
a. Any member may submit an amendment to the Committee at
a regular meeting. The amendment shall be in written form.
b. An amendment requires two readings for final approval.
C. Action on amendments by the Committee can only be taken at
regular meetings attended by a majority of all listed members.
C. It is the desire of the Committee that"obvious intent" shall govern in instances
where confusion shall occur over meaning and interpretation of this document.
Persistent, unresolved confusion shall be clarified by the amendment as soon
as possible.
CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page 12
""�-'.,t)�-.���'oi��_ - "- '..."�`'+�z_ .«�.r ""m.'�"�`r'.,��4;ayy-..��.sgoar.""�•;-•:ra:,.,`.�,�crt�t.-��yJ�ayiP:.�•�"'-iia��"� ix'"r{���`.—"'^. s-'-��='_v0..r^,-�-.-,y�.�a�.+y+,--r=.-----..._
SECTION. X. No part of the preceding document shall operate in conflict with any
• rules or regulations set up by the City of St. Anthony, State or Federal
Government including any applicable regulations of the State
Occupational Safety and Health Act.
• CITY OF ST. ANTHONY SAFETY COMMITTEE BY-LAWS
2nd Edition (2/93) Page 13
4 .,./�y ro- �'j,�-' � - K,y �+�y+fy,
-• - .. .- _- - .. _. - --. _--;-_a••t w& :-b JtTh'a{'�r���$�^'`'-''>'t�+'>r'X"s.. fi`•L'rt ..ar•'i _.Y�:.-.9'vr'ti'J-4 -3-y•.'Sak_�'3":, ,.r"_
City of St. Anthony
EMPLOYEE SAFETY RULES & STANDARD
OPERATING PROCEDURES
MANAGEMENT STATEMENT
It should be recognized that City operations fall within the scope of
Minnesota Occupational Safety and Health Standards*, and must conform
to such requirements as may be promulgated through the State Department
of Labor and Industry.
Although the City's Municipal Safety Program is charged with overall
responsibility for developing and administrating employee safety activities,
primary responsibility for implementation rests with each department. This
should be regarded as an integral part of the normal functions served by the
department as work accomplished at the expense of the employee safety
and health is not consistent with city policy.
• This manual represents an ongoing effort by management to present safety
rules and operating procedures in a manner that is concise and
understandable. It should be regarded as a supplement to OSHA Standards
and existing department rules and is intended to aid the supervisor in
complying with required safety and health measures.
*Minnesota Occupational Safety and Health Act of 1973.
Thomas Burt, City Manager
t. P•4 s�,F��� 9 Y;y`��`�'��. �' S� ('�9yy' .-.a :J' �;_ • } � ''.,_•'E�.S �•7..-"1. ''±. 4 _
�-.'YY: ,`.�5si��„xltd,S��'4�'�` h'Yr✓ycij.�+:r'-'w.. ta`•''�'}F+".•.-.:� —.�'�''""��-�+'-+L-c ....Y �-ys�'. ,a. ;tY+�Fax �ib
TABLE OF CONTENTS
General Information 1
Accident Reporting Procedures 3
A Guide to Determining Preventability of Accidents 4
Safety Regulations 9
General Employee Safety Rules 10
Police Officers and Firefighters 11
Personal Protective Equipment 13
Motor Vehicle Operation/General 17
Motorized Equipment and Power Tools 19
Mowers 20
Operation of Internal Combustion Engines Indoors 21
Chain Saw/Hand Tools/Floor Grinder 22
Ladders 23
Tree Trimming Operations 24
Chipper 25
Trenching and Shoring 26
Chlorine Emergency Procedures 27
Compressed Gas - General Handling and Storage 28
Standard Operation Procedures for Sanitary Manholes 30
Welding 32 •
Confined Space Entry Procedures 35
Procedures for Preventing the Spread of Infectious
Diseases Transmitted by Blood and Other Potentially
Infectious Materials 36
GENERAL INFORMATION
Federal and State occupational health and safety regulations are comprehensive and
frequently difficult to interpret. Therefore, simplified versions of some of these rules are
being developed through our safety program to permit more concise application to the
types of operations undertaken by City employees.
Periodically,additions or changes will be made,with copies distributed to all departments.
The department head or designated supervisor is responsible for updating department
copies. This manual shall be retained by the department head and designated
supervisors, in a place where it will be readily available for reference purposes.
USE
Employees need only be made aware of those items which pertain to some aspect of
their work. (For example, only employees who do welding would need to be familiar with
the sections pertaining to this activity. Conversely, nearly all employees should be made
aware of the general safety rules, as these apply to all -departments.)
FLAGGING
When a rule or revision is issued, it will usually be accompanied by a notation drawing
R to the attention of departments known to engage in work that would be affected. It is
then the responsibility of the department supervisor to ensure that their personnel are
properly informed. A copy of the new information will be distributed to all affected
personnel along with a signature sheet indicating that they have read and understand it.
The signatures are then to be returned to the Safety Coordinator. Of course, a new or
revised rule may affect a department operation in a manner not recognized by the safety
staff, and therefore not specifically brought to the department's attention. For this reason,
it is important that a responsible person in the department examine new information
carefully to determine possible application to their operations.
RESPONSIBILITY
The State of Minnesota requires the City to assume considerable responsibility for
implementation of safety & health regulations. All supervisory personnel are acting in the
capacity of agents of the City and are expected to enforce those rules pertinent to their
areas of operation. Department supervisors should familiarize themselves with OSHA
rules and other requirements to ensure, to the best of their ability, that municipal activities
for which they have responsibility are in compliance.
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 1
ENFORCEMENT
Health and safety requirements are to be regarded as similar to other City rules and
policies. Infractions shall be dealt with on an individual basis, consistent with the nature
of the infraction, through normal personnel procedures. All City employees are expected
to observe those rules which apply to them, and to exercise common sense in
undertaking their responsibilities.
At the conclusion of any Safety Committee review of a safety violation, a written notice of
the committees findings and recommendations will be submitted to the employee in
question as well as his/her supervisor. The supervisor shall review the information with
the employee and make changes in department policy, take disciplinary action if
necessary and/or implement the proper safety procedures to comply with City policy and
OSHA standards.
EMPLOYEE RIGHT-TO-KNOW
Specific information on the proper handling and storage of speck gases, hazardous
chemicals or other products used by the City should be obtained from the Material
Safety Data Sheet (MSDS) for the specific product.
These policies are intended as a general procedure and not intended to specifically
address the handling and storage of each specific hazardous chemical and product used
by the City.
TRAINING/INSTRUCTION
Each department shall be responsible for providing appropriate training and/or instruction
to employees to provide the employee with the necessary knowledge to do the job safely
and efficiently.
Employees should request instruction or training for tasks and equipment of which they
are unfamiliar.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 2
'�'�re� -Y,;,�'a,_.. -< .. _,,. -. _m ,r - ....,:e- 4.:_���q.��y�'�°✓ �7-"` Y` sN, - - . ..v =���.,T� -;-stS';�'3s'r+--a�"�' ��,:z=�i%i
- ~!5«�0:' "R•'e. sate.{j3-$� r`9=3-3L .mom•-,w.es�i:.-w�z+tufXY't �`ae `�iai:.^.';w•�t..
ACCIDENT REPORTING PROCEDURES
DEFINITION:
A. Occupational Accident: shall be regarded by the City, as any unintended
or unexpected work related occurrence resulting in:
1. personal injury
2. and/or damage to property, equipment or vehicles, excluding
normal wear and breakage inherent in proper operation of
such equipment or vehicles.
B. Occupational Injury: shall be regarded as any injury such as a cut, fracture,
sprain, amputation, etc., which results from a work related accident or from
exposure involving a single accident in the work environment... (includes
conditions resulting from animal bites, or from one time exposure to
chemicals, etc.).
RESPONSIBILITY:
A. Employee:
1. The employee shall report all accidents and illnesses, (including
vehicular accidents), to the supervisor as soon as practicable. The
employee must fill out the necessary report(s) to be turned into the
supervisor.
2. The employee shall report all work related vehicular accidents to the
St. Anthony Police Department as soon as practicable.
3. In addition, the employee shall report to his/her supervisor potential
safety problems or current violations.
B. Supervisor:
1. Upon learning of an occupational injury or illness, the supervisor
shall ensure that a "First Report of Injury" form is completed within
one working day. The supervisor must sign this form.
2. Upon learning of a work related non-injury accident involving
property, equipment or vehicles, the supervisor shall ensure that a
"Preliminary Accident Report" is completed.
3. Extremely minor injuries, i.e. very small cuts, scratches, etc, should
be noted by the supervisor. In the event of any apparent
complications, the injury report must be submitted.
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 3
i�,m:dv'�"d�.''s..�.: :.�=�PS '�-,:�-�%%•' 'tti��5:�f-�nr. � "e_ ca.r�ti`i'�e�resic �ti•zr�;F�ri�...;o-.. ->x',;._ T—'�,.s• i r�+',
C. Police Department:
1. The Police Department shall provide the Safety Coordinator with
appropriate information, (copies of relevant forms, etc.), on all
accidents reported.
2. Vehicle accidents which need not be reported to the State shall be
referred to the employee's supervisor and the Safety Coordinator.
MOTOR VEHICLE
ACCIDENT REPORTING PROCEDURE
A. All vehicle accidents invoMng on-duty City employees who are operating, assisting
or responsible for a motor vehicle must be reported to the employees supervisor
and local police agency. Each accident shall be reported on a Police Traffic
Accident Report. If the local police agency procedure prohibits the reporting of
such accident on the Police Traffic Accident Report, contact the St. Anthony Police
so that such report can be completed.
B. If the accident occurs in the City of St. Anthony, a Police Officer shall be contacted
to complete the necessary Police Traffic Accident Report.
C. In the event of a motor vehicle accident the employee shall contact his supervisor
as soon as practical. The supervisor shall, if practical, respond to the location of
the accident and aid in obtaining the preliminary report.
D. All department supervisors shall forward a copy of all accident reports to the
Safety Coordinator as soon as possible.
A GUIDE TO DETERMINING PREVENTABILITY OF ACCIDENTS
NON-PREVENTABLE ACCIDENTS
A. Struck in Rear by other Vehicle
Non-preventable if:
1. Driver's vehicle was legally and properly parked.
2. Driver was proceeding in his own lane of traffic at a safe and lawful speed.
3. Driver was stopped in traffic due to existing conditions or was stopped in
compliance with traffic sign or signal or the directions of a police officer or
other person legitimately controlling traffic.
4. Driver was in proper lane waiting to make a turn.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2193) Page 4
B. Struck While Parked
Non-preventable if:
• 1. Driver was struck while parked at scene of accident after having been
instructed to park at that location by a police officer in charge of that scene.
2. Driver was property and legally parked in a location where parking was
permitted.
3. Vehicle was parked or stopped on a roadway (disabled) and protected by
emergency warning devices as required by DOT and/or state regulations.
NOTE: In the event the "other driver" admits to being at fault or is given a citation
by a law enforcement agency, this is NOT in itself conclusive evidence on
which to judge an accident as non-preventable.
PREVENTABLE ACCIDENTS
A. All Types of Accidents
Preventable if:
1. Driver was not operating at a speed consistent with the existing conditions
of road, weather and traffic.
2. Driver failed to control speed so that he/she could stop within assured clear
stopping distance, driving in excess of 15 mph over posted speed limit.
3. Driver failed to check or misjudged available clearance.
4. Driver failed to yield right-of-way to avoid accident.
5. Driver failed to accurately observe and react to existing conditions.
6. Driver was in violation of company standards and procedures or special
instructions, the regulations of any federal or state regulatory agency or any
applicable traffic laws or ordinances.
B. Striking Other Vehicle in Rear
Preventable if:
1. Driver failed to maintain safe following distance and have his/her vehicle
under control.
2. Driver failed to keep track of traffic conditions and note slowdown of traffic
ahead.
3. Driver failed to ascertain whether vehicle ahead was moving slowly, stopped
or slowing down for any reason.
4. Driver misjudged rate of overtaking.
5. Driver came too close before pulling out to pass.
6. Driver failed to wait for car ahead to move into clear before starting up.
7. Driver failed to leave sufficient room for passing vehicle to get safely back
in traffic lane.
8. Driver failed to have vehicle under control and/or driving with excessive
speed when in Code 3 mode.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 5
g
C. Accidents at Intersections
Preventable if:
1. Driver failed to control speed so that he/she could stop within available •
sight distance.
2. Driver failed to check cross traffic and wait for it to clear before entering
intersection.
3. Driver pulled out from side street in face of oncoming traffic.
4. Driver collided with person, vehicle or object while making right or left turn.
5. Driver collided with vehicle making turn in front of him/her.
6. Driver failed to stop vehicle at controlled intersection before proceeding
through against red light when on Code 3 run.
D. Backing Accidents
Preventable if:
1. Driver backed up when better planning -would have avoided accident.
2. Driver backed into traffic stream when such backing could have been
avoided.
3. Driver failed to get out of vehicle and check proposed path of backward
travel.
4. Driver depended solely on mirrors when it was practicable to look back.
5. Driver failed to sound horn while backing.
6. Driver failed to check behind vehicle parked at curb before attempting to
leave parking space.
7. Driver relied solely on partner or other guide to aid in backing or crew
member fails to alight from vehicle to guide backing process.
8. Driver backed from blind side when a sight-side approach could have been
made.
9. Driver failed to request partner assistance when it would have been
practical to do so.
E. Sideswipe and Head-On Collisions
Preventable if:
1. Driver was not entirely in proper lane of travel.
2. Driver did not pull to his right and slow down to stop for vehicle
encroaching on his lane of travel when such action could have been taken
without additional danger.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 6
�'a,.}_.., ., l—a. i; ._�. . .ate•, u ..�a� ._ s �t '• '0� 1
`-x�.�•�i'a':� *d?:.a s;. : :r -q:_%�. ,r..�-3'` .±aE�^S'-`awl a" ,' " f -MEIA�:r._. •'rr ?"R+3 -.....•
F. Struck in Rear by Other Vehicle
Preventable if:
• 1. Driver was passing slower traffic near an intersection and had to make
sudden stop.
2. Driver made sudden stop to park.
3. Vehicle improperly parked.
4. Driver rolled back into vehicle behind.
5. Driver failed to allow safe space cushion between himself and vehicle ahead
forcing a sudden stop or slowing causing vehicle behind to rear end his
vehicle.
G. Squeeze Plays
Preventable if:
1. Driver failed to yield right-of-way when necessary to avoid an accident.
H. Accidents While Being Passed
Preventable if:
1. Driver failed to stay in his own lane and hold speed or reduce it to permit
safe passing.
I. Accident While Passing
Preventable if:
1. Driver passed where view of road ahead was obstructed by hill, curve,
vegetation, traffic, adverse weather conditions, etc.
2. Driver attempted to pass in the face of closely approaching traffic.
3. Driver failed to warn driver of vehicle being passed.
• 4. Driver failed to signal change of lanes.
5. Driver pulled out in front of other traffic overtaking from rear.
6. Driver cut in short returning from right lane.
7. Driver forced to make sudden lane change due to failure to anticipate
congestion ahead.
J. Accidents While Entering Traffic Stream
Preventable if:
1. Driver failed to signal when pulling away from curb.
2. Driver failed to check traffic before pulling away from the curb.
3. Driver failed to look back to check traffic if he/she was in position where
mirrors did not show traffic conditions.
4. Driver attempted to pull out in a manner which forced other vehicle to
change speed or direction.
5. Driver failed to make full stop before crossing side street, alley or driveway.
6. Driver failed to make full stop before crossing sidewalk.
7. Driver failed to enter freeway traffic stream at freeway speed.
8. Driver failed to anticipate approaching vehicle on freeway when entering
from on ramp, forcing other vehicle to swerve into left lane, causing
collision.
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 7
K Pedestrian Accidents
Preventable if:
1. Driver did not reduce speed in area of heavy pedestrian traffic. •
2. Driver not prepared to stop.
3. Driver failed to yield right-of-way to pedestrian.
L Mechanical Defects Accidents
Preventable if:
1. Defect was of a type which driver should have detected in making pre-trip
or enroute inspection of vehicle.
2. Defect was of a type which driver should have detected during the normal
operation of the vehicle.
3. Defect was caused by driver's abusive handling of the vehicle.
4. Known mechanical deficiency was unreported to the maintenance/fleet
supervisor through channels.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 8
SAFETY REGULATIONS
• MEDICAL AND FIRST AID:
A. In case of emergency contact 911 immediately.
B. All City trucks deemed appropriate shall be equipped with a First Aid Kt.
First Aid Kits shall be maintained in each City of St. Anthony building.
C. All personnel shall be familiar with the location of First Aid Kits at their work
sites.
D. Supervisors shall check First Aid Kt supplies on a periodic basis.
E. Personnel in each shop/office will be trained in first aid and CPR
procedures. These people will be designated by the supervisor.
F. All injuries no matter how minor, are to be reported to supervisor
immediately.
FIRE PROTECTION:
A. Suitable fire extinguishers as determined by the Fire Department shall be
available in all buildings and near high fire hazards.
B. Fire extinguishers shall be maintained in fully operable condition, correctly
labeled and kept in designated places at all times when not in use.
C. All City vehicles deemed appropriate shall be equipped with fire
extinguishers.
D. Extinguishers shall be conspicuously located and labeled where they will be
readily accessible and immediately available in case of fire.
• E. Supervisors shall designate employees to visually check pressure gauges
and seals on extinguishers once a month.
F. All extinguishers shall be thoroughly inspected once a year by a certified
fire extinguisher company.
G. Employees shall be given adequate instruction on the function and
operation of fire extinguishers and be familiar with their locations in the work
area.
H. All employees will receive initial fire extinguisher training as soon as
reasonable after being hired.
I. Oily rags and flammable wastes shall be kept in covered, metal containers.
J. Cleaning solvents with flammable properties shall be kept in approved
safety containers and labeled.
K. Gasoline shall not be used for cleaning purposes.
L. Fuel oil or kerosene for starting fires is to be used only outside. Gasoline
shall not be used for starting fires.
M. "No Smoking" shall be posted and enforced in all places where hazardous
substances are stored or where a sign is posted.
N. All employees shall be familiar with all possible exits.
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 9
ss
GENERAL EMPLOYEE SAFETY RULES
STANDARD: All employees are required to:
A. Wear hard hats on all jobs where there is a danger of being struck by •
falling or moving objects, and in all designated areas.
B. Wear eye protection that meets OSHA specifications when chipping,
operating a jack hammer, drilling, grinding or whenever an eye injury hazard
exists.
C. Wear sturdy shoes which are in good repair. Safety shoes with steel toes
are recommended for all persons working outdoors.
D. Wear safety vests that meet OSHA specifications when working in hazard
traffic areas.
E. Use grounded or UL listed double-insulated electrical equipment and hand
tools which are in good condition.
F. Follow all prescribed safety procedures as issued by supervisors and the
St. Anthony Safety Committee.
G. Observe safety precautions and report unsafe conditions to the supervisor
and/or Safety Committee.
H. Understand the supervisor's instructions. If you do not know how to do the
job safely, notify the supervisor.
I. Report all Injuries and accidents Immediately to your supervisor.
J. Keep alert. Avoid rushing personnel and equipment to save a little time.
K To comply with the rules and regulations contained in the Safety Manual.
L To act with care and consideration for himself/herself and others.
M. Employee must use all safety equipment and protective clothing as •
required.
SEASONAL EMPLOYEES
All safety procedures and policies apply to all Employees of the City, regardless of the
number of hours worked. However, the following special considerations are highlighted
for seasonal Employees.
A. No seasonal Employee shall operate a City-owned motor vehicle without
authorization from the appropriate Supervisor, who shall ensure the
Employee has a valid drivers licenses proper for the equipment to be
operated.
B. All seasonal Employees are required to report to work in appropriate attire
for the department in which they are employed.
C. When applicable, seasonal Employees shall be provided instruction in the
following areas:
1. Injury/accident reporting procedures.
2. Availability and usage of safety equipment.
3. Instruction on operation of equipment.
4. Awareness of City and department safety rules and regulations.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 10
POLICE OFFICERS AND FIREFIGHTERS
• The City realizes that no single policy can address all of the circumstances to which
police officers and firefighters are subject. Many of the tasks undertaken by police
officers and firefighters are hazardous to themselves as well as the public and they
should exercise appropriate precaution in such potentially hazardous situations.
Supervisor:
A. To instruct each employee in the safe and proper manner of
performing his/her job.
B. To insure that the needed safety equipment and protective devices
are provided for each job and maintained in good condition.
C. To ensure that all equipment is in good operating condition.
D. To take prompt action on unsafe conditions and work practices.
Department Heads:
A. Department Heads will have the overall responsibility of ensuring
compliance with the City Safety Manual in their own departments.
B. Will ensure that policies and procedures are established in their
• departments that are peculiar to their specific operations.
Safety Committee:
A. To make suggestions or recommendations to City Management or
Department Supervisors
B. Assist Safety Director as required in conducting inspections of City
Departments to monitor compliance with safety standards.
C. To review accidents both personal and automotive each month and
make suggestions to management regarding corrective or possible
disciplinary actions.
D. To obtain safety films and aids for safety meetings for employees.
E. To organize departmental participation in First Aid Courses.
F. To obtain information of new and updated safety standards.
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 11
Safety Coordinator:
A. Initiate and maintain a safety program that is effective enough to •
assure each employee safe and healthful working conditions.
B. Assist Safety Director with periodic inspections of City Departments
to monitor compliance with safety standards.
C. To be informed of OSHA regulations and to work for compliance of
the regulations.
D. To ensure active participation of department heads,supervisors, and
employees in the maintenance of an effective safety program.
E. Assist the City Safety Committee as Chairperson.
Scope:
This standard applies to all employees of the City of St. Anthony (both full and
part-time).
Definition and Limitations:
This general standard is intended as a"common sense"guide to employee safety. •
Supervisors should refer to additional City and State regulations for the full scope
of standards to be applied to a particular operation.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 12
PERSONAL PROTECTIVE EQUIPMENT (PPE)
• General: Personal protective equipment shall be used whenever its use may
reasonably be expected to reduce or prevent employee injury.
The immediate supervisor in charge of an operation shall enforce the wearing of
necessary personal protective equipment in accordance with City regulations.
A. Such PPE should be provided when suitable engineering or administrative
controls do not exist or are deficient.
B. All such PPE must meet applicable government standards, be in good
working order and suited to the use intended.
C. Where appropriate, the use of PPE shall be enforced as a part of the
standard operating procedure.
D. This standard is based in large part upon provisions of OSHA 1910.132-136
"Personal Protective Equipment".
Definition:
A. As used in this standard,the words suitable, appropriate, proper, adequate,
acceptable, etc., are subjective terms used to describe requirements
promulgated through the Municipal Safety Program, and pertain to health
and safety considerations.
B. "Approved protection"shall meet or exceed applicable requirements of the
American National Standards Institute, (ANSI), National Institute for
• Occupational Safety and Health, (NIOSH), and the Occupational Safety and
Health Administration, (OSHA). For example, Z41.1-1967 for protective
footwear, and Z87.1-1986 for eye protection.
*EYE PROTECTION: Approved eye protection must be worn at all times when engaged
in operations where there is danger of eye injury. This includes any activities such as
chipping, cutting, drilling above shoulder height, grinding or any other activity with
potential eye hazard. Proper face shields must be worn when working on grinders.
*SAFETY VESTS: All employees working within the public right-of-way or other area
where they face personal hazard from vehicles are required to wear a high visibility safety
vest or approved equivalent. If such vests are not issued on an individual basis, they
should be made available as needed from the supervisor or department.
*RESPIRATORS: "All respirators shall be inspected routinely before and after each use.
A respirator that is not routinely used but is kept for emergency use shall be inspected
after each use and at least monthly to assure that it is in satisfactory working condition."
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 13
Federal Register 1910.134 "A record shall be kept of inspection dates and findings for
respirators maintained for emergency use. The law also requires that persons who may
have occasion to use respirators be trained and familiar with their use. •
*HEARING PROTECTION: Refer to MSC-018-11-76 on "Occupational Noise Exposure."
Whenever there are activities involving machines or equipment that produce sound levels
which can cause hearing loss, proper ear protection such as muffs or plugs shall be
used. This includes, but is not limited to the following:
A. Operating or in close proximity of tree chipper
B. Operating jack hammer
C. Operating chain saw
D. During target practice
E. While operating equipment that exceeds maximum decibel levels
F. In any other area where hazards may exist
*HARD HATS (approved head protection): All employees are required to wear hard hats
on all jobs where there may reasonably be a danger of being struck by falling or moving
objects, and in all designated areas. It is the prerogative of the individual department •
involved to enforce more stringent rules as desired.
Some examples of work sites and situations where the use of approved head protection
is required:
1. Normally while either below ground level or below work sites. (In most
instances this would apply to trenches, shafts, platforms, scaffolds,
manholes, etc.)
2. Where equipment might present a hazard by protruding, swinging,
dropping material or other similar activity(backhoe, certain loading
operations, most construction sites).
3. While tree trimming, heavy brushing, working in and around bucket booms,
demolishing and similar activity.
4. Where a contractor or other in charge may have designated a site as a
hard hat area.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 14
*FOOT PROTECTION: All employees shall wear footwear appropriate to their
employment position. Persons assigned to park maintenance, public works maintenance
• and repair shop divisions, and persons engaged in building inspection and engineering
inspection/survey, and all others so designated, shall wear proper work shoes or boots,
which are in good repair, and which offer foot protection suitable and adequate for the
type of work involved. Employees of these divisions may not wear canvas shoes,
sneakers, sandals, thongs or similar type footwear on the job.
All persons engaged in operations where there is reasonable likelihood of encountering
foot hazards shall wear approved foot protection while engaged in such operations.
Approved foot protection is required for all persons working in shop, maintenance or field
operations.
Some examples where foot protection is required are:
1. (Hard toe) Operating tampers and pavement breakers hand loading of
heavy materials such as concrete blocks, logs, etc., hand operated power
mowers, welding/fabrication of heavy metal objects.
2. (Puncture resistant sole) Most construction sites,field inspection sites, most
survey work, etc.
• Housekeeping
A. All aisles, passageways, doorways, sidewalks, stairs and walking surfaces
shall be free from snow and ice, refuse, slippery and wet substances,
misplaced equipment and tripping hazards.
B. Floors shall be kept clean. An absorbent shall be applied immediately to
oil, grease and flammable accumulations and shall be cleaned as soon as
possible.
C. Washrooms, locker rooms, lunch rooms and toilet facilities shall be kept at
a high level of cleanliness.
D. All wastes shall be disposed of in proper receptacles.
E. A general clean-up will be conducted at least weekly.
F. Tools, supplies and equipment shall be stored in an orderly manner and in
such a way as to minimize danger from fire or collapse.
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 15
G. All exits shall be clearly marked and unobstructed at all times. Employees
shall be familiar with all exits from work sites.
H. Flammable liquids shall be kept in containers that meet OSHA specifications •
q p
when not actually in use.
I. Flammable and combustible liquids shall be labeled and stored in
appropriate storage areas according to OSHA NFPA guidelines.
J. An employee shall report to his/her supervisor any potentially dangerous
storage procedure of hazardous condition.
K Gasoline shall be stored in approved safety gas cans.
L Electrical equipment shall be kept properly oiled, and free of grease and
dirt.
M. Adequate lighting shall be provided in obscure areas to protect employees
and the public.
N. Extension cords shall not be used in oil or water and shall be inspected for
worn insulation and exposed strands of wire before use.
O. Signs should be posted in areas requiring specific personal safety •
equipment.
Scope:
This standard applies to all City operations and work places.
Definition and Limitation:
Good housekeeping procedures are essentially the application of care and
common sense. However, where applicable, standards described under OSHA
specifications shall be followed.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 16
MOTOR VEHICLE OPERATION
GENERAL
Standard:
A. Employees shall not drive a City vehicle unless they possess a valid
Minnesota Drivers License as designated for that vehicle by state law.
B. All accidents and injuries must be reported to the supervisor in charge
immediately. See reporting procedures.
C. Drivers must comply with all applicable motor vehicle laws and regulations.
They must drive according to conditions, increasing caution and decreasing
speed as necessary.
D. Drivers shall be alert, careful and courteous toward pedestrians and other
drivers.
E. Safety devices and equipment shall be properly utilized (e.g., seat belts
must be worn by all occupants of the vehicle in accordance with state law.
F. Vehicles left unattended must be properly secured against theft,
unauthorized use and accidental movement (for example, motor off,
power take-off equipment inoperable, power bucket and shovels
"grounded').
G. When refueling vehicles, the engine must be off and no lit smoking material
can be within 50 feet of the refueling area. All employees refueling
municipal vehicles must know where the fire extinguishers are stored and
how to use them.
• H. Motor vehicles or accessory equipment shall not knowingly be operated
with dangerous defects. If problems cannot be immediately corrected,
notify the supervisor. The supervisor shall then take prompt corrective
action.
I. No employee shall operate a vehicle or other equipment unless properly
trained and qualified in its operation. Supervisors shall be responsible for
arranging proper instruction.
J. Vehicles or equipment shall not be used unsafely in a manner for which
they were not designed, or extended beyond their safe capacity.
K. Employees shall not engage in unsafe conduct which may result in injury
to personnel or damage to property.
L. Vehicles shall be maintained in operable condition according to vehicle
maintenance manuals and OSHA and D.O.T. regulations.
M. Employees shall be responsible for daily visual inspection of lights, brakes,
horns, turn signals and tires.
N. All slow moving and emergency vehicles shall use safety flashers and
slow moving signs when operating on public streets and when
appropriate.
0. No more than three persons shall ride in the front seat of any vehicle.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2193) Page 17
P. No person shall ride in or on a vehicle except in approved, seat belt
equipped locations.
Q. No person shall ride on any portion of a motor grader, tractor or similar
equipment except as the driver or operator.
R. Drivers shall not permit vehicles to be loaded beyond the capacity of the
unit of permit loading which obstructs the operator's vision or which may
spill from vehicle.
S. All equipment and tools carried on or in a vehicle shall be placed securely
in compartments or fastened to vehicle. Covered load requirements must
be met.
T. Drivers shall be particularly cautious when driving near children.
U. Children shall be kept from playing in or about City-owned vehicles.
V. Moving vehicles into, out of, or near buildings shall be done slowly and with
care.
W. Personnel shall not jump on or off vehicles while they are in motion.
X. Backing Operations:
1. Backing shall be avoided unless absolutely necessary.
2. Backing shall be done only after driver has made certain his vehicle
has adequate clearance on all sides.
3. Backing shall be done very slowly and with extreme caution.
4. Both sides shall be observed during backing operations and all
vehicles have right hand mirrors.
5. Where possible and necessary, backing shall be done with the use
of signal person. •
6. Back up alarms shall be on all trucks.
Scope:
This standard applies to all City employees.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2193) Page 18
MOTORIZED EQUIPMENT AND POWER TOOLS
General:
A. One or more methods of machine guarding shall be provided on machines
to protect from hazards, created by nip points, point of operations, rotating
parts and flying chips or sparks. (OSHA)
B. Machine guards shall not be altered or removed except for repair.
C. Machines shall not be left running unattended.
D. Equipment shall be used only for jobs for which they are designed.
E. Defective tools and equipment shall not be used.
F. Defective motorized and electrical equipment shall be immediately tagged
"out of order". (Out of order tags shall be readily available).
G. Repair work on any motorized or electrical equipment shall be done only
after machine has been "locked out" (made incapable of being started) and
"do not operate" tag is near start mechanism.
H. All electrical equipment shall be properly grounded.
I. Electrical cords shall not be frayed or worn or present tripping hazards or
be subjected to damage by traffic or machinery.
J. Supervisors will be responsible for personnel training of the safe use of
equipment or power tools they are operating.
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 19
MOWERS
(Tractors, self-propelled and push type)
A. Before leaving the shop, the operator shall inspect spark plug wire, the
mower blades, gears, pulleys, etc. to determine their condition and report
discrepancies to shop mechanic.
B. Before operating such equipment, the employee shall also check to
determine that the machine has the proper chain guards, that the gas tank
is full and not leaking, and that wheels, handles and bolts are tight. Also,
housing should be checked for cracks or loose mounting flanges.
C. Area to be mowed shall be inspected for wire, sticks and miscellaneous
objects which should be removed before mowing.
D. Bystanders shall be warned by operator of danger of flying objects.
E. Mowers shall not be left unattended with engine running.
F. Loose fitting clothing shall not be worn while operating or working around
such equipment. Shirts and full length slacks shall be worn while operating
or working around all equipment.
G. Operators shall wear proper foot protection.
H. Proper eye protection shall be used.
I. Mower shall be refueled only when engine is off.
J. When loading or unloading such machinery, the employee shall disconnect
the spark plug,wire. Gloves shall be worn while loading or unloading such
equipment.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 20
OPERATION OF INTERNAL COMBUSTION ENGINES INDOORS
Standard:
In order to avoid the build-up indoors of toxic or irritating fumes, it is necessary to
limit the operation of unvented internal combustion engines within Municipal
buildings.
A. Such engines may be operated indoors only as required to complete
necessary maneuvers or to enter or leave the building.
B. Vehicles with air brake systems may be idled after starting only as long as
necessary to develop operating pressure.
C. When, for any reason, an engine must be run for an extended period (in
excess of 2 minutes), exhaust fumes must be adequately vented.
D. Employees should avoid all unnecessary operation of motor vehicles inside
buildings.
E. Bay door will be opened pfigr to starting diesel engines.
Scope:
This standard applies to all City operations.
Definition and limitations:
The intent of this standard is to limit the exposure of employees to toxic or irritating
fumes. Provisions of a specific nature may be waived in individual instances by
safety staff if the above intent is effectively met.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 21
CHAIN SAW
A. Before operations begin, the operator should check the condition of the
chain, blade, and muffler and report defective parts immediately.
B. The engine shall be turned off while refueling.
C. The chain saw shall be held with both hands during use.
D. The operator shall wear a tight fitting shirt and cuffless slacks to minimize
the danger of becoming snagged by tree branches.
E. Operators shall inspect wood to be sawed for foreign objects (nails, etc.).
F. Cutting directly overhead is prohibited.
G. Employees shall not operate a chain saw unless there is at least one other
employee in the immediate area in which operations are to take place.
HAND TOOLS
A. Hand tools shall be kept in good condition.
B. The right tool shall be used for the job.
C. Hand tools shall be used correctly.
D. Hand tools shall be kept in a safe place.
FLOOR GRINDER
A. Safety glasses, goggles or face shield will be used when operating grinder.
B. Keep shields in place; near the equipment.
C. Use clamping devices when grinding small pieces.
D. Keep area clean of debris and excess grinding.
E. Inspect wheels to make sure wheels are not cracked or broken.
F. Inspect grinder wheels to make sure wheels are not farther apart from the
guard than 1/8".
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 22
LADDERS
• A. Defective ladders shall not be used.
B. All ladders shall be inspected periodically for warping, cracks, loose rungs,
sharp projections and general condition.
C. Only one person shall occupy a ladder at a time, except for fire fighters.
Do not overload the ladder.
D. Metal ladders shall not be used near electrical power lines. Choose the
proper ladder for the job.
E. Ladders shall be securely braced and mounted only on secure surfaces.
F. Ladders shall be maintained in good condition by being stored on
supporting racks, or in a specially designated area.
G. Check ladder for the proper angle (75 degrees).
H. Use the proper number of people to raise the ladder.
I. Check the locks to be sure they are seated over the rungs. Wrap the
• excess rope around two convenient rungs and pull it taunt and tie.
J. Use proper ladder placement. Check for over head obstruction such as
wires and tree limbs. If the ground is uneven, icy has soft spots or any
condition such as strong winds that could cause the ladder to be unstable
have someone heel the ladder (secure the ladder).
• CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 23
TREE TRIMMING OPERATIONS
A. All tools and equipment shall be maintained in good condition. •
B. Safety hats, goggles, gloves and ear protection shall be worn.
C. Ropes shall be kept coiled when not in use and shall be inspected
periodically.
D. Saws shall be secured from falling while being used from high ranger.
E. Only authorized and trained personnel shall operate power tools and
equipment.
F. Outrigger stabilizers shall be positioned on ground prior to operation of
lift device on high ranger. Blocking should be done if necessary on
unstable ground.
G. Partially sawed through limbs shall not be allowed to remain in a tree.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 24
• Y
CHIPPER
• A. Regular inspections shall be made on the tightness of locking bolts which
hold cutter blades, and operating condition of chipper.
B. Hitching device and coupling safety chains shall be inspected regularly on
chipper.
C. The area immediately around the chipper shall be arranged in such a
manner as to prevent public access.
D. Chipper operators shall wear loose fitting gloves, eye, ear and head
protection while chipper is in operation.
E. A push stick shall be provided and used to push small pieces of wood into
the chipper blades.
F. Chipper shall not be left unattended unless starting controls are locked out.
G. Chipper shall not be parked in high weeds of grass.
H. No one shall be allowed in front of exhaust chute or in truck while unit is
running.
I. Foreign materials shall never be thrown into chipper.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 25
TRENCHING AND SHORING
A. All utilities in area must be located (call Gopher State #4540002). •
B. Workers exposed to traffic shall wear high visibility clothing (safety vest) and
use proper traffic control devices.
C. Appropriate means of egress shall be provided in all trenches 4' or more
and shall not be farther than 25' from workers.
D. Materials and equipment must be kept 2' from the edge of the excavation.
E. Inspections shall be made by a competent person.
1. Daily inspections of excavation.
2. After rain storms and other hazards.
3. If evidence of unsafe conditions are found, exposed workers shall
not be allowed in the hazardous area until necessary precautions are
taken.
F. Soil classification shall be made through testing by a competent person.
1. Soil classifications are Type A, Type B, and Type C. •
2. Soil type will determine slope for digging.
3. Test to be determined by field testing using a pocket penetrometer,
or thumb penetration test or other recognized method.
G. Protection system choices can be made after soil type has been
determined.
1. Proper sloping.
2. Trench shields.
3. Shoring.
H. Ad soil shall be compacted to specifications when back filling excavation.
I. This policy is good for excavations of 20' or less. Design for excavations
deeper than 20' must be approved by a registered professional engineer.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 26
CHLORINE EMERGENCY PROCEDURES
Standard:
Upon first indication of leakage or other potential chlorine emergency.
A. LEAVE. Turn on exhaust fan, close the door and leave the chlorine area
immediately.
B. RADIO. Radio the Fire Department and the supervisor of the Public Works
Department.
State:
1. Your location.
2. Apparent nature and probable urgency of the problem.
3. Call for a Fire backup unit and an additional chlorine respirator.
C. WAIT. Wait outside for backup.
While waiting:
1. Check that the emergency respirator at the scene is working
properly.
2. Determine if danger is sufficient to warrant evacuating the
surrounding area.
D. Take no action which necessitates entering a chlorine area until a backup
• unit with a properly functioning chlorine respirator is standing by at the
scene (not merely on the way).
Scope:
This standard applies to the individual City employee who may come upon a
potential chlorine hazard lacking the proper equipment, training, or backup
personnel to safely cope with the situation.
Definition:
Any time chlorine is detected where it should not be, constitutes a hazard until
proven otherwise.
Limitation:
This standard applies only to the immediate "first detection" of a potential chlorine
problem, prior to the availability of properly equipped personnel.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
• (2/93) Page 27
COMPRESSED GAS - GENERAL HANDLING AND STORAGE
Standard:
The following requirements apply to the use, handling and storage of compressed
gas cylinders.
A. Cylinders must have label indicating contents.
B. Cylinders must be kept away from sources of heat, open flame, sparks, etc.
If this is not possible, fire resistant shields must be used.
C. Cylinders must be stored in an assigned place, at least twenty (20) feet
from highly combustible materials. They may not be stored in enclosed
structures such as lockers. Oxygen and acetylene cylinders must not be
stored within twenty (20) feet of each other unless kept within an approved
type barrier or "in use" on a welding rig.
D. An oxygen jet must not be allowed to contact any oily or greasy surface,
fabric or container.
E. Oxygen, acetylene or fuel cylinders may not be brought into a confined
area.
F. Cylinders must be inspected for flaws or damage. Defective cylinders may •
not be used.
G. The valve cap must be in place when the cylinder is not in use (where
cylinder is so designed).
H. Cylinders must be used and stored in upright position. They must be
chained or secured at all times. Valves, regulators and other equipment
must be clean and free of oils and grease.
I. Only cylinders properly equipped, maintained and otherwise meeting
applicable standards shall be used.
J. When changing chlorine tanks, it is mandatory to have back-up personnel.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 28
Scope:
This standard shall apply to all City personnel engaged in any job related activity
• involving compressed gas cylinders.
Definition:
A. Refer to Federal Register 1910.166, 168; 1910.101, 102, 104, also
Compressed Gas Association Pamphlet P-1-1965 and other applicable
standards and regulations.
B. Safety Program personnel may assist the supervisor in interpretation of the
above.
Limitation:
A. The employer is responsible for the implementation of all applicable Federal
and State requirements, including and beyond those listed in this standard.
B. The above standard is an abbreviated and simplified version of established
requirements. It is not intended as complete or comprehensive description
of such requirements.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
• (2/93) Page 29
STANDARD OPERATING PROCEDURES FOR SANITARY MANHOLES
GENERAL
Standard: •
Operations shall be conducted at all times in a professional and competent
manner, consistent with recognized and accepted procedures for utility manhole
work.
A City employee may not enter or work in any sanitary sewer manhole without
a permit.
A. Proper precautions must be taken to guard the work site from traffic
hazards. Such precautions should take into account the degree of traffic
hazard encountered.
B. There shall be at least one other employee in the immediate vicinity of the
work site, who is aware of the general nature of the work to be performed,
trained in proper safety procedures and prepared to offer emergency
assistance if required.
C. Suitable equipment, in proper working order, shall be provided to test for
air quality, including explosive gas, oxygen deficiency and toxic gas.
Where circumstances warrant, provisions shall be made to clear the
structure of dangerous gas or fumes. •
D. Individuals called upon to conduct such tests shall be familiar with the
equipment used and procedures required.
E. The employee shall be equipped with a safety device, as provided, to
facilitate the retrieval of an employee under emergency conditions. This
device must remain operable for the entire time that the employee must be
familiar with proper use of the device.
F. No smoking is permitted in the immediate vicinity of an open manhole.
G. Employees should exercise care and proper technique in removing and
sliding covers.
H. Before entering the manhole, the steps shall be visually checked for
soundness. If there is a question as to their safety, a ladder should be
used.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 30
(. Personal protective equipment shall be worn.
1. Employees should wear suitable clothing.
2. Employees must wear proper head protection and such other
personal protective equipment as specific conditions warrant.
Scope:
A. This safety regulation standard shall apply to all City personnel engaged
in any job related activity which necessitates entering a sanitary sewer
manhole.
B. This standard may be applied to any work situation where safety
management or supervisory personnel feel that hazards similar to sanitary
sewer work may exist.
C. Supervisors and employees should recognize that the degree of hazard
encountered in sanitary manhole work will vary according to specific
circumstances. It is necessary to offer this standard as a flexible approach
to safe procedures intended to be consistent with the actual conditions
encountered.
Definition:
A. For purposes of this standard the term sanitary sewer manhole shall be
construed as any structure of opening into a sanitary sewer line utilized for
• entry of egress.
B. Safety management personnel shall be responsible for interpretation of this
standard.
Limitation:
A. No part of this standard shall operate in conflict with any applicable State
and Federal laws. This standard may exceed such laws.
B. The Safety Director or Coordinator, upon written request by a supervisor,
may waive any part of this standard other than that prescribed by law, in
a specific instance where the supervisor has examined the work site and
determined that one or more of the following situations exist.
1. The work cannot be performed in a safe manner by following this
standard.
2. That following this standard in a specific situation would in itself
constitute a hazard.
3. That no reasonable possibility exists of encountering hazards
generally associated with sanitary sewer work.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
• (2/93) Page 31
WELDING; GENERAL WELDING, CUTTING, BRAZING
(includes gas & arc welding)
Standard: •
A.I. A valve protection cap, collar, or recess to protect the valve is required if
the cylinder has a water weight capacity of over thirty (30) pounds.
2. If a fixed hand wheel is not provided, a key, handle, or non-adjustable
wrench must be on the valve system while the cylinder is in service.
3. Cylinders must not be located where they might become a part of an
electrical circuit.
4. Practices such as tapping an electrode against a cylinder to strike an arc
are prohibited.
5. The valve must be opened slightly and then closed prior to attaching the
regulator. No person may be in front of an open outlet. Fuel-gas valves
must not be cracked near any possible ignition source.
6. If a cylinder is leaking, move it to a safe area at once and call supplier
immediately. Mark the cylinder "LEAKING - DO NOT USE - STAY AWAY"
to warn others. •
7. Gauges on oxygen regulators must be marked "USE NO OIL".
8. Stored oxygen cylinders must be stored separately from fuel-gas cylinders
or combustibles by:
(a) at least twenty (20) feet, or
(b) a noncombustible barrier at least 5 feet high having a 1/2 hour fire
resistance rating.
B. Hoses:
1. Only approved hoses may be used for oxygen and fuel gases.
2. Hose colors:
(a) Red - acetylene & other fuel-gas
(b) Green - oxygen
(c) Black - air & inert gas
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 32
3. Defective hose must be repaired or replaced.
4. If parallel lengths of oxygen and acetylene hose are taped to avoid tangling,
• not more that four (4) inches of every twelve (12) inches length may be
covered with tape.
C. Arc Welding:
1. Operators and maintenance personnel must have proper instruction and be
qualified.
2. Open circuit (no load) voltages must not exceed OSHA specifications.
3. Installation must conform to the requirements of the National Electrical Code
and 1910.252 Fed.Reg.
4. Electrode holders not in use must be placed so that they cannot make
electrical contact with people, conducting objects or fuel or compressed
gas.
5. The electrode cable should not be coiled or looped about the operator, and
cables must not have splices within ten (10) feet of the holder.
6. Cables with damaged insulation or exposed conductors must be replaced.
• 7. Adequate grounding is required to comply with OSHA specifications..
8. Employees must receive adequate training as detailed in 1910.252 Fed.Reg.
D. Ventilation: adequate ventilation must be provided that is suitable for the
operation being performed.
E. Fire prevention and protection:
1. If the object to be welded cannot be moved, all movable fire hazards in the
vicinity must be moved. If this cannot be done, guards must be used to
confine heat and sparks, etc.
2. Suitable fire extinguishing equipment must be readily available.
3. Welding is not permitted:
(a) in areas not authorized by management.
(b) under any unsafe conditions.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
• (2/93) Page 33
(c) until area has been inspected by a responsible person.
4. Floors must be kept clear of combustible materials for a radius of thirty-five •
(35) feet from any welding or cutting. If combustibles cannot be removed
or avoided, special precaution defined under OSHA must be followed.
5. No welding, cutting or other hot work is permitted on closed containers until
they have bee thoroughly cleaned an inspected.
F. Personal Protective Equipment:
1. Proper eye and face protection, suited to the operation being performed,
must be provided and used.
2. Proper protective welding clothing, suited to the operation, shall be
furnished and used.
3. Proper protection must be used by all personnel subjected to hazard from
welding type activity.
G. No person may engage in any form of welding or related activity unless
properly trained in welding or related techniques and procedures used.
Scope:
This standard shall apply to all City Personnel involved in any form of welding or
related activity as defined by OSHA.
Definition and Limitation:
The welding standard described above is abbreviated and simplified from the
requirements set forth by OSHA in the Federal Register: 1910.251, 252 and 253.
The supervisor should consult the Federal Register for more detailed provisions
should questions arise regarding the standard.
Safety Program Personnel may assist in the interpretation of this standard.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 34
CONFINED SPACE ENTRY PROCEDURES
• Class 1A -- Entry Procedure
1. Annual permit issued.
2. Test monthly and record readings from monitor.
Class 1B -- Entry Procedure
1. Test atmosphere before entry for 5 minutes.
2. Record atmosphere reading on C.S.E. permit.
3. Use protective equipment required and check off on entry permit.
4. Wear monitor at all times while in confined space.
5. Continue ventilation all the time while person is in confined space.
6. Confined space entry permit required prior to entry.
Class II -- Entry Procedure
1. At least one person stand by outside of space prepared to give assistance
in case of an emergency.
2. Voice or visual communication shall be maintained between standby person
and person in the confined space.
3. Standby person shall not enter the confined space. If person in confined
space is overcome, standby person shall alert fire department.
4. Test atmosphere before entry for 5 minutes.
5. Record atmosphere reading on C.S.E. permit.
6. Approved safety belt on harness with attached line should be used where
• practical or feasible.
7. Use proper protective equipment and check off on C.S.E. permit.
8. Person entering should wear monitor and continue monitoring while in
confined space.
9. Confined space entry permit required.
Class III -- Entry Procedure - Known Hazard Exist
1. We will not enter confined space until hazard is clear.
RESCUE PROCEDURE
A. Standby person is not to enter confined space
1. Request assistance immediately, call Fire Department.
2. If person is attached to life line and hoist in a confined space, try to
rescue from outside.
3. Do not enter the space to attempt rescue.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
• (2/93) Page 35
PROCEDURES FOR PREVENTING THE SPREAD OF INFECTIOUS
�r a,✓
DISEASES TRANSMITTED BY BLOOD AND OTHER
POTENTIALLY INFECTIOUS MATERIALS •
I. STANDARD
PURPOSE: To provide full and part-time City employees with necessary
information needed to prevent the spread of infectious disease in the work place.
Necessary information includes, but is not limited to, principles of infection control,
the infectious disease process and the use of personal protective equipment and
supplies as they relate to the prevention of occupationally acquired infectious
disease.
II. EXPOSURE CONTROL PLAN
(A) Exposure Determination.
(1) Employees. Employees determined to be at-risk of exposure to
infectious diseases transmitted through blood and other body fluids
are in the following position profiles:
(a) Sworn police personnel.
(b) Public safety dispatchers.
(c) Code enforcement officers. •
(d) Firefighters.
(e) Lifeguards.
(f) Custodians.
(2) Groups. A high risk of the transmission of infectious diseases exists when
department personnel have contact with the following groups:
(a) Bleeding accident victims.
(b) Alcohol abusers.
(c) Illegal drug users.
(d) Homosexual, bisexual, and promiscuous adults.
(e) Hemophiliacs.
(f) Persons with open or infected wounds.
(g) Persons who state they have Hepatitis B or AIDS.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 36
sky J!
(3) Situations. Employees may encounter situations where there is a
high risk of the transmission of infectious disease. They are:
• (a) Anytime body fluids are present.
(b) Homes with unsanitary conditions.
(c) Death scenes, especially those situations where body fluids may be
oozing from the corpse.
(d) Combative situations, especially those situations where bleeding
occurs.
(e) Body cavity searches.
(f) Crime scenes. Specific dangers include knives, needles, and razor
blades.
(g) Extrication at auto accidents.
(4) Other. Employees must judge the risk level of groups and situations not
listed above.
(B) Methods of Compliance.
(1) Universal Precautions - Universal precautions will be observed when
employees are exposed to blood or other potentially infectious materials.
Documented exposures to infectious diseases have not resulted from feces,
nasal secretions, sputum, sweat, tears, urine or vomitus. Since any body
fluid may transmit infectious diseases if it contains traces of blood,
employees are directed to treat all blood and body fluid as infectious
substances.
(2) Hand washing - Hands and other skin surfaces must be washed thoroughly
as soon as possible if contaminated with blood or other potentially
infectious materials to which universal precautions apply. Hands should
always be washed after gloves are removed even if the gloves appear
intact. Hand washing should be completed using appropriate facilities such
as utility or restroom sinks. Hands must not be washed in a sink where
food preparation may occur. Hand washing should be done with warm
water and soap. The application of hand creme after hands are dried is
advisable. Waterless antiseptic hand cleaner shall be provided to
employees when hand washing facilities are not available. Employees are
advised to wash their hands at the earliest opportunity after using the
waterless antiseptic hand cleaner.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 37
(3) Protective Clothing - Employees at-risk will be provided disposable gloves,
goggles, and face masks. Disposable gowns and disposable impervious
shoe covering will be available for unusual cases where great volumes of •
blood or other potentially infectious materials may be present such as the
scene of homicides, violent assaults, autopsies, etc.
(a) Disposable gloves must be worn when employees are involved with
emergency patient care. Where multiple patients are present, the
employee shall change gloves, if possible, after caring for one
patient and beginning care on the next.
(b) Eyewear must be worn in cases where splashing of blood or other
potentially infectious materials may be anticipated.
(c) Face masks should be worn anytime the goggles are worn.
(d) The employee must use personal protective equipment except in
rare and extraordinary circumstances. Such circumstances occur
when in the employee's professional judgement the use of personal
protective equipment would have prevented the delivery of health
care or public safety services or would have posed an increased
hazard to the safety of the employee or other associates. When the
employee makes this judgement, the circumstances shall be
investigated and documented in order to determine whether changes
can be instituted to prevent such occurrences in the future.
(e) Contaminated disposable items must be discarded in a leak-proof
plastic bag that is red in color or marked with the international bio-
hazard symbol. •
(4) Laundering of Clothing
(a) The uniform issued to police and fire employees and nonuniform
clothing worn by other employees is not considered protective
clothing. Contaminated uniform and nonuniform items should be
handled by employees wearing gloves, bagged in a leak proof,
plastic bag, red in color, or marked with the international bio-hazard
symbol. Soiled uniform items may be decontaminated by laundering
according to the manufacturer's instructions.
(b) Boots and leather may be scrub-brushed with soap and hot water
to remove contamination.
(c) Employees whose uniform or other clothing is soiled by blood or
other potentially infectious materials shall change from the
contaminated uniform or clothing to a clean uniform or clothing as
soon as possible.
(d) Employees are directed to avoid handling personal items
such as combs and pens while wearing contaminated gloves.
Contaminated gloves should be removed as soon as possible
and discarded in a leak-proof bag.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 38
(5) Resuscitation Equipment - Employees are discouraged from giving mouth-
to-mouth resuscitation to a non-breathing victim. Pocket masks with one-
way valves, disposable airways, or resuscitation equipment are the
preferred methods of treatment. Durable equipment such as face masks
and resuscitation equipment must be thoroughly washed and cleaned with
a disinfectant after each use.
(6) Needles and Sharp Objects
(a) Employees shall take precautions to prevent injuries caused by
needles, knives, broken glass, razor blades, or other sharp
instruments, devices, or debris which can puncture or lacerate the
skin.
(b) Police employees must use caution when searching prisoners for
weapons or contraband or when searching small areas or crevices
in containers, vehicles and buildings.
(c) Sharp objects that are located and are inventoried by the police
department must be placed in a puncture resistant container or
packaged in such a manner as to render the sharp object harmless
to those handling it. Evidence containers or sheathing material must
be labeled with the bio-hazard warning label or color-coded or both.
(7) Housekeeping
(a) All equipment and work areas shall be cleaned and decontaminated
after contact with blood or other potentially infectious materials.
(b) The work area shall be cleaned with an appropriate disinfectant as
soon as possible after a spill of blood or any other potentially
infectious materials.
(c) Waste baskets and other receptacles which have a likelihood of
contamination shall be inspected and cleaned on a regularly
scheduled basis. The wastebaskets must be color-coded and/or
display the bio-hazard warning label.
(d) Waste baskets and receptacles that are visibly contaminated shall be
cleaned immediately.
(e) Eating, drinking, smoking, applying cosmetics or lip balm and
handling contact lens are prohibited in work areas where there is
reasonable likelihood of occupational exposure.
(f) Food and drink shall not be kept in refrigerators, freezers, shelves,
cabinets, or on counter tops where blood or other potentially
infectious materials may be present.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
• (2/93) Page 39
(8) Laundry
(a) Contaminated laundry, such as blankets and towels, shall be
handled as little as possible. Contaminated laundry shall be placed
in bags or containers bearing the bio-hazard label or color coded to
alert to others of the potential danger.
(b) The laundry service receiving the laundry must be advised of
the contents.
III. HEPATITIS B
(A) Hepatitis B vaccination will be made available to all employees who
have occupational exposure. The offer of vaccination will be made
after employees have received training regarding Hepatitis B.
Employees may decline to accept the Hepatitis B vaccination by
signing a waiver which includes a statement that the employee
acknowledges that the risks associated with contracting Hepatitis B
have been explained.
(B) New employees or employees who have changed assignments
which classify them as having occupational exposure must receive
the training regarding Hepatitis B and the vaccination must be made
available within 10 days of the employee's date of employment.
(C) Employees who initially decline the Hepatitis B vaccination, but at a later •
date decide to accept the vaccination, must be allowed to receive the
Hepatitis B vaccination at that time.
(D) All employees receiving the Hepatitis B vaccination will be tested for
antibodies following the vaccination series. The antibody testing will
determine the employee's level of immunity.
IV. SIGNIFICANT EXPOSURE
A significant exposure occurs when blood or infectious materials come into direct
contact with eyes, nose, mouth, into an open cut, or by a needle puncture injury.
(A) If an employee experiences significant exposure to blood or potentially
infectious materials or experiences a situation where a significant exposure
is likely to have occurred, the employee will:
(1) report the incident to the supervisor on duty as soon as possible.
(2) the employee will complete a short form report describing the
incident completely. The report will document specifically the
method of potential transmission of the infectious disease.
(3) the supervisor will complete the required notice of injury forms.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL •
(2/93) Page 40
(B) Communicable Disease Exposure Report Form
(1) The employee will report to (nearest hospital) with the completed
communicable disease exposure report form and advise hospital
staff of the exposure or potential exposure. The medical evaluation
and follow up shall be confidential.
(2) (nearest hospital) will test the source individual's blood as soon as
feasible after consent is obtained in order to determine the presence
of Hepatitis B virus or HIV. If the source individual decline to give
consent the department shall establish that legally required consent
can not be obtained. When the source individual's consent is not
required by law the source individual's blood if available shall be
tested and the results documented.
(3) When the source individual is already known to be infected with
Hepatitis B or HIV testing of the source individual's blood need not
be repeated.
(4) Results or the source individual's testing shall be made available to
the exposed employee and the employee shall be informed of the
applicable laws and regulations concerning disclosure of the identity
and infectious status of the source individual.
(5) The exposed employee's blood shall be collected as soon as
feasible and tested after consent is obtained. If the employee
consents to base line blood collection but does not give consent for
HIV testing the sample shall be preserved for at least 90 days. If
• when in 90 days of the exposure incident the employee elects to
have the base line sample tested such testing shall be done as soon
as feasible.
(6) Counseling during this period is available through the Employee
Assistance Program.
V. TRAINING
The City of St. Anthony shall provide training regarding the spread of infectious
disease to all personnel with the potential for occupational exposure. Training will
be provided at the time of initial assignment to tasks where occupational exposure
may take place. Annual refresher courses must be provided. Additional training
shall be provided as technology and medical research dictate.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 41
\ _4/
r
VI. RECORD KEEPING
(A) Medical records
(1) Medical records are confidential and are not released without an
employee's expressed written consent to any person within or
outside the City, except as required by rule or law.
(2) Medical records must include a copy of the employees Hepatitis B
vaccination record including dates of vaccination, or copies of refusal
forms.
(3) Medical records will be maintained in a file separate from the
employee's personnel file. Medical records will be maintained for the
duration of the employee's employment plus 30 years.
(B) Training Records
(1) The City will keep a record of all training provided to its
personnel. The training records will include the date and
content of training and a roster of employees in attendance.
The training records will be maintained for a minimum of 3
years from the date of training.
VII. RESPONSIBILITY
(A) General Employees
(1) It is the responsibility of the employee to be aware of the types of •
infectious diseases that can be transmitted by blood or body fluid.
The employee is responsible for participating in training by the City
and is responsible for using protective equipment provided by the
City as necessary.
(B) Supervisors
(1) It is the supervisor's responsibility to monitor the activity of
employees determined at-risk to be certain that the provisions
of this policy are obeyed.
(2) Any supervisor observing an infraction of this policy or observing a
hazardous condition involving infectious disease transmitted by
blood or body fluid must report that condition to his or her
supervisor.
(3) Supervisors are also responsible for maintaining the appropriate level
of personal protective equipment.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 42
s
(C) City Administration
(1) It is the responsibility of members of the City administration to
provide personal protective equipment to those employees
with occupational exposure. The exposure control plan for
the City must be reviewed annually. The exposure control
plan must also be posted in a conspicuous location within the
City.
(2) The City administration will make certain that each significant
exposure incident is thoroughly evaluated to determine if the
significant exposure could have been avoided. An evaluation
of the circumstances will be conducted to determine if
policies, procedures, or protective equipment should be
amended or changed to avoid future significant exposure
incidents.
(3) Training to all employees with occupational exposure must be
completed annually.
(4) Hepatitis B vaccination must be provided to all employees with
occupational exposure who desire the vaccination.
(5) The City administration will be responsible for assuring that medical
and training records are kept in an orderly fashion and under the
retention schedule required.
CITY OF ST. ANTHONY EMPLOYEE SAFETY MANUAL
(2/93) Page 43
EF �� >
r _
� �_ �.
�}
i�