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Home My WebLink AboutCC RES 96-017 RESOLUTION APPROVING PROCEDURES, RULES, AND RENTAL FEES RELATING TO USAGE F THE ST. ANTHONY HALL/COMMUNITY CENTER Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII 103282 Box: 26 Folder: RES 1996 Document: CC RES 96-017 RESOLUTION APPROVING PROCEDURES, RULES, AND RENTAL FEES RELATING TO USAGE F THE ST. ANTHONY HALL/COMMUNITY CENTER • CITY OF ST. ANTHONY RESOLUTION 96-017 A RESOLUTION APPROVING PROCEDURES, RULES, AND RENTAL FEES RELATING TO USAGE OF THE ST. ANTHONY CITY HALL/COMMUNITY CENTER WHEREAS, the City Council of the City of St. Anthony believes the City Hall/Community Center to be an important asset which will provide groups and organizations the opportunity to utilize a significant part of the City's resources; and WHEREAS, the City of St. Anthony will be responsible for coordinating rental and scheduling use of the City Hall/Community Center facilities. • NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves the procedures, rules, and rental fees as stated in the attached document. Adopted this 13 day of r"ru�r�/ , 1996 Mayor ATTEST: City Clerk Reviewed for administration: .94 '4M City kanager • • FACILITY USAGE COMMUNITY CENTER CITY OF ST. ANTHONY The Community Center belongs to the residents of St. Anthony. The meeting rooms, the gymnasium and the facilities of the Community Center are the City of St. Anthony's greatest assets. Providing groups and organizations an opportunity to utilize these facilities is an important part of using our resources to the fullest. The City of St. Anthony will be responsible for coordinating rental and scheduling use of the Community Center facilities. Fees will be charged for using the facilities when appropriate. These fees help to cover the cost of maintaining the facilities that are beyond normal operating and maintenance costs. A schedule of fees and when they will be charged is listed below. Procedures 1 . Obtain a facility usage form from the City of St. Anthony by calling 789- 8881 or stopping by the City Hall, 3301 Silver Lake Road, St. Anthony. 2. File the application with the City as soon as possible to insure that the facilities are available for your use on the date of your event. The scheduling • of all events are on a first come basis. 3. The applicant/organization agrees to assume all responsibility for damage or liability of any kind and further agrees to hold the City or the School District harmless from any liability and/or expense in connection with the use of the Community Center facilities under this agreement. The City may require the applicant/organization to furnish a certificate of insurance to guarantee the conditions of this agreement or any liability incurred by it. Payment of any fees is required when the application is filed with the City. 4. Cancellations must be made 72 hours in advance of the scheduled event. Notices received later than 72 hours will be subject to 50% of the rental rate as a cancellation fee. 5. The City of St. Anthony reserves the right to cancel any reservation should the need arise. Cancellation would result if an emergency condition is declared. Instances of an emergency might include the institution of state energy conservation regulations, closure of the facilities due to the eminent possibility of dangerous weather conditions or a public health threat, or the immediate need for a public hearing. Should cancellations occur for the above-stated reasons, the City would try to find other accommodations or • reschedule. • Rules Mutual consideration and respect are needed in order to provide usage of the Community Center. The following rules exist to protect these facilities that are owned by the City and its residents. They will be adhered to when using these facilities. 1 . Regularly scheduled and publically noticed activities of the City shall have first priority in the use of the Community Center facilities. 2. City equipment (i.e., audio-visual equipment, chairs, tables, etc.) is available but must be requested at the time of the application for use of the facilities. The appropriate fees will be charged. 3. It is the renting organization's responsibility to clean up the facility being used. There will be additional charges for take down and clean up if the renting organization does not fulfill their obligations in returning the room to its original order. 4. All activities must be supervised by an adult, (21 years or older). Applicants must supply additional special supervision that they require, i.e., police protection, parking lot attendants. • 5. The renter is liable for personal injury or property damage. 6. Soft-soled shoes will be worn on the gymnasium floor. 7. Decorations must be fireproof. Putting materials on the floors, walls or other structures of the building must be reviewed with City Staff and listed on the application. 8. Facility usage permits shall be cancelled for just cause. Rental Fees Applicants/Organizations desiring the use of the facilities are classified into the following categories: Class : School organizations, community groups or not for profit individuals providing services or activities for the youth of I.S.D. #282, non-profit community groups and local civic organizations (i.e., Chamber of Commerce, Kiwanis). Certain circumstances may require fees. Class B• Political groups and religious/church organizations. School organizations other than SANB I.S.D. #282, community groups or not for profit • individuals providing service for activities for non-resident youth, non-profit comminity groups and local civic organizations that are located in St. Anthony. • Class C: Commercial and business organizations. Community Service Activities are paid for with the lease between the City and the School District. The Sports Boosters charge for janitorial services is made up with their $10,000 contribution. Council Chambers Class Fee A $15.00/Hour B 535/Hour* C $100/Hour Gymnasium Class Fee A $25.00 Maintenance Fee (4 hrs. of useage) B 530.00/Hour (Large) B 520.00/Hour (Small) C 550.00/Hour (Large) C 535.00/Hour (Small) • Kitchen Class Fee A $15.00/Hour B 520.00/Hour C 530.00/Hour Community Meeting Rooms Class Fee A No Charge B $10.00/Hour C 520.00/Hour Equipment Rental Fees (per day charges) VCR, TV $20.00 Microphones with cables $ 5.00 Video Camera & Recorder $25.00 Additional Personnel The need for additional personnel will be determined by the City at the time of the permit application. *No extra charge will be made for custodians at times when they are regularly on duty. • Custodial 531 .00/0 .5)Hour $41 .00/(double-time)Hour 551 .00/Hour Holiday Pay . ain hon illa a Administrative Offices 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 (612) 789-8881 FAX (612) 781-9323 City Hall/Community Center Facility Reservation Form Home Day Name Phone Phone Address Name of Group or Organization Class A: School organizations, community groups or not for profit individuals providing services or activities for the youth of I.S.D. #282, non-profit community groups and local civic organizations, i.e., Chamber of Commerce, Kiwanis. Certain circumstances may require fees. Class B: Political groups and religious/church organizations. School organizaitons other than SANB ISD #282, community • groups or not for profit individuals providing service for activities for non-resident youth, non-profit community groups and local civic organizations that are not located in the City of St. Anthony. Class C: Commercial and business organizations. Date(s) Wanted Day(s) Sun Mon Tue Wed Thur Fri Sat Room Requested Fee Council Chambers Gymnasium Kitchen Community Meeting Rooms Which one? Equipment Needed Fee I hereby certify that I am an agent of the above named group or organization and am authorized to accept in their name the responsibility for observance of the rules and regulations of the City of St. Anthony. In accepting this arrangement, rentee agrees to assume all responsibility for damage or liability of any kind of further agrees to hold the City of St. Anthony and its representatives harmless from any liability and/or expense in connection with the use of the City Hall/Community Center facilities. • Signature of Responsible Person Total Fee