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HomeMy WebLinkAboutCC RES 97-024 RESOLUTION AUTHORIZING AND APPRIVNG PARTICIPATION IN COOPERATIVE ACTIVITIES OF MINNESOTA POLICE RECRUITMENT SYSTEM Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII 103230 Box: 26 Folder: RES 1997 Document: CC RES 97-024 RESOLUTION AUTHORIZING AND APPRIVNG PARTICIPATION IN COOPERATIVE ACTIVITIES OF MINNESOTA POLICE RECRUITMENT SYSTEM CITY OF ST. ANTHONY RESOLUTION 97-024 A RESOLUTION AUTHORIZING AND APPROVING PARTICIPATION IN COOPERATIVE ACTIVITIES OF MINNESOTA POLICE RECRUITMENT SYSTEM WHEREAS, the City of St. Anthony is a defendant along with the Minnesota Police Recruitment System, a Minnesota joint powers organization ("MPRS"), and 35 other Minnesota cities in two companion civil actions in Hennepin County District court entitled Fields v. MPRS et al. and Starks v. MPRS. et al., District Court File Numbers EM 93-218 and EM 93-219 (collectively referred to as the "Action"); and WHEREAS, by order of the court dated November 7, 1996 (the "Order") in the action, the defendants are obligated to undertake certain activities relating to the recruitment and hiring of minority persons; and WHEREAS, the MPRS has offered to undertake certain of such activities on behalf of • defendant cities which wish to act cooperatively to fulfill their obligation as set forth in the Order, on terms and conditions established by the MPRS; and WHEREAS, the City Council has determined that it is in the best interests of the City to participate cooperatively in the MPRS program. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony, Minnesota, as follows: 1. The City authorizes and approves participation in the cooperative activities of the MPRS in accordance with the terms and conditions established for such participation by the MPRS. 2. The City Manager is authorized and directed to take such actions as are necessary to participate in the MPRS program. 3. Data provided by the City to the MPRS are to be administered in accordance with Minnesota Statutes, Chapter 13, and the MPRS shall maintain data on individuals in accordance with statutory provisions applicable to that data. • 4. The City Clerk is directed to file a certified copy of this resolution with the President of the MPRS. • Resolution 97-024 Adopted this ,ZS day of Februst.r� , 1997. Mayor ATTEST: City Clerk Reviewed for administration: City Niahager • • • MINNESOTA POLICE RECRUITMENT SYSTEM RESOLUTION AUTHORIZING PROVISION OF CERTAIN SERVICES TO MEMBERS AND NON- MEMBERS WHEREAS, the Minnesota Police Recruitment System (MPRS) and thirty-six named Minnesota cities are defendants in two companion civil actions in Hennepin County District Court, entitled Fields v. MPRS, et al. and Starks v. MPRS, et al., District Court File Numbers EM93-218 and EM 93-219 (hereinafter collectively referred to as the "Action"); and WHEREAS, by order of the court dated November 7, 1996, in the Action said defendants are obligated to undertake certain activities relating to the recruitment and hiring of minority persons; and WHEREAS, the board has determined that it would be more economical and efficient for the MPRS to undertake certain of these activities on behalf of other defendants which elect to participate in such common activities; and WHEREAS, the MPRS is authorized to provide such services to members and non- members; • NOW, THEREFORE, BE IT RESOLVED By the Board of Directors of the Minnesota Police Recruitment System as follows: 1. The MPRS will undertake to provide certain services to participating members and non-members relating to the obligations of the defendant cities imposed by the order of the court dated November 7, 1996, in the Action, which services may include, but are not limited to the following: 1.1 Develop, update and maintain, for use by the participating cities, checklists of affirmative action activities described in the Affirmative Action Program submitted on behalf of all of the defendant cities (except Mendota Heights and Brooklyn Park) on March 1, 1996 and the court's order of November 7, 1996. 1.2 Develop, for use by the participating cities, reporting forms to be used to document compliance with the Affirmative Action Program and the court's order of November 7, 1996. 1.3 Collect and retain reporting forms completed by participating cities. 1.4 Make such periodic reports to the court on behalf of participating cities as are required by the court's order of November 7, 1996, or as such order may be amended. • CLL117054 MP110-2 .yi • 1.5 Undertake certain affirmative action activities on behalf of participating cities which may include but are not limited to activities described in the Affirmative Action Program. 1.6 Seek modification of, or release from, the order of the court of November 7, 1996. 1.7 Collect from the cities relevant statistics on selection of minorities for entry level police positions and present such information to the court as required by the order. 2. The Executive Committee is authorized and directed to retain such consultants or to secure such services and to take such other action as it deems reasonably necessary to accomplish the purposes and objectives of this resolution. 3. Any defendant city in the Action, whether or not a member of the MPRS, may apply to become a participating city by filing with the Secretary of the MPRS a certified resolution of its city council authorizing such participation and agreeing to share in the costs of providing such service. Each such city shall become a participating city upon approval and acceptance of the form of resolution by the Executive Committee, provided such city does not have unpaid financial obligations to the MPRS. The Executive Committee may terminate participation by any city upon a determination that the financial obligations of that city are unpaid and delinquent according to such terms and conditions of payment as are established in writing by the Executive Committee; provided that such termination shall not release the city from its • obligation to meet its financial commitments to the MPRS. 4. The MPRS shall recover from all participating cities the costs of providing such services including but not limited to consultant fees, printing and publication costs, insurance premiums, attorneys fees, accounting and audit fees, and administrative costs. Costs shall be shared by participating cities on the following basis: twenty (20) percent of such costs shall be divided equally among the participating cities and eighty (80) percent of such costs shall be divided pro rata on the basis of the population served by the cities' police departments as of April 1, 1993 (population to be determined on the basis of Metropolitan Council estimate for cities in the metropolitan area and on the basis of the State Demographer's estimate for cities outside the metropolitan area.) 5. The Executive Committee is authorized and directed to establish such terms and conditions for participants as it deems appropriate to accomplish the purposes and objectives of this resolution. Adopted by the MPRS Board of Directors this day of , 1997. President • ATTEST: Secretary CLL117054 MP110-2 • MINNESOTA POLICE RECRUITMENT SYSTEM Draft of 1/30/97 TERMS AND CONDITIONS OF PARTICIPATION IN MPRS COOPERATIVE AFFIRMATIVE ACTION ACTIVITIES 1. Background and Purpose. The Minnesota Police Recruitment System (MPRS) and thirty- six named Minnesota cities are defendants in two companion civil actions in Hennepin County District Court entitled Fields v. MPRS, et al. and Starks v. MPRS, et al., District Court File Numbers EM93-218 and EM93-219 (hereinafter collectively referred to as the "Action"). Pursuant to order of the court dated November 6, 1995 in the Action, thirty- four of the defendant cities submitted to the court a proposed Affirmative Action Program (hereinafter the "Program"). The Program was approved by the court with certain modifications and the,defendant cities were ordered to undertake certain other activities relating to the recruitment and hiring of minority persons by order of the Court dated November 7, 1997 (hereinafter the "Order"). The MPRS Board of Directors has determined that it would be more efficient and economical to undertake certain of these activities on a cooperative basis including any of the defendant cities who wish to participate in accordance with the terms established from time to time by the MPRS • (hereinafter the "Participating Cities"). 2. Description of Activities and Services. The MPRS will undertake to provide for Participating Cities the following services. In the event it is determined that it is impractical or undesirable for any reason for the MPRS to provide any one or more of the listed services, Participating Cities will be so advised in writing. 2.1. Develop, update and maintain, for use by Participating Cities checklists and descriptions of affirmative action activities discussed in the Program and the Order. Such activities generally include: 2.1.1. maintain a list of recruiting resources and periodicals, publications and organizations to be notified of job openings and career opportunities 2.1.2. identify Minority Persons and extend offers of employment or participation in either "pipeline" or entry level police positions 2.1.3. prepare and transmit introductory public relations materials to specified community groups, agencies, DARE and police liaison officers, etc. • 2.1.4. publish information about ride-along programs or mentoring programs to minority persons and organizations 2.1.5. offer speakers on the subject of law enforcement careers CLL117127 1 MP110-2 2.1.6. participate in career days or fairs • 2.1.7. make efforts on the part of DARE officers, police liaison officers and others to encourage minority youth to consider a career in law enforcement 2.1.8. collect and maintain data on the racial makeup of such positions or organizations as police reserves or Explorer Scouts and make efforts to encourage greater participation by minority persons 2.1.9. follow specific procedures, as outlined in the Program, for recruitment and selection of "pipeline" and entry level police positions 2.2. Develop for use by the Participating Cities, reporting forms to be used to document compliance with the Program and the Order. Forms will be developed to facilitate reporting the relevant activities to the court in complete and orderly submissions. Such forms would document such activities as: 2.2.1. identification of minority persons and extension of offers of employment or other participation in both "pipeline" and entry level police positions including detailed documentation of the city's action, the identity, race and number of interested and eligible persons identified for positions and the identity race and number of offers of such positions extended to applicants for such positions. • 2.2.2. distribution of written materials on law enforcement careers to community groups, agencies, DARE officers, police liaison officer, etc. 2.2.3. dissemination of information on ride-along or other mentoring programs to minority persons and organizations 2.2.4. extension of offers to provide speakers on law enforcement careers and providing such speakers 2.2.5. participation in career days or fairs 2.2.6. outreach by DARE and police liaison officers to minority youth encouraging them to consider a career in law enforcement 2.2.7. collection of data on racial makeup of such positions or organizations as police reserves or Explorer Scouts and outreach efforts to encourage greater minority participation 2.2.8. procedures followed in recruitment and selection of both "pipeline" and entry level police positions • 2.2.9. other activities, whether or not included in the Affirmative Action Program, which are unique to the reporting city CLL117127 2 MP110-2 • 2.3. Collect and retain reporting forms from Participating Cities together with any other materials which Participating Cities direct to be retained or submitted to the court. 2.4. Collect from the Participating Cities relevant statistics on selection of minorities for entry level police positions. 2.5. Make such periodic reports to the court on behalf of the Participating Cities as are required by the Order. 2.6. Undertake certain affirmative action activities on behalf of Participating Cities which are more economically or effectively accomplished by the cooperative effort of the cities than by each or all of the cities acting independently. Such activities include the following: 2.6.1. develop relationships through outreach activities with recruiting resources and individuals who can be helpful in disseminating information and recruiting activities. 2.6.2. develop brochures or literature relating to law enforcement careers and career opportunities generally and provide for distribution of such information to various community groups,agencies, publications, etc. and specifically to appropriate offices of Minneapolis and St. Paul public • schools. 2.6.3. maintain a list of persons who are willing to provide speakers in law enforcement careers and providing this information to interested community groups, schools, etc. 2.6.4. collect information on the availability of financial assistance to persons who wish to pursue education in law enforcement and provide for the distribution of such information to the cities, community groups, high schools, etc. 2.7. Seek modification of, or release from the Order. No such modification shall be undertaken without prior notification to Participating Cities; and Participating Cities are free to decline to participate in any submission to the court, and to secure and provide their own representation in any such proceeding. 3. Election to participate. Any city which is a defendant in the Action and which does not have due and unpaid financial obligations to the MPRS may apply to become a Participating City by filing with the secretary of the MPRS a certified resolution of its city council authorizing such participation and agreeing to share in the costs of providing such services. Each such city shall become a Participating City upon approval and acceptance of the form of the city's resolution by the MPRS Executive Committee. • 4. Termination of Participation by the MPRS. The Executive Committee may terminate participation by any city upon a determination that the financial obligations of that city CLL117127 3 MP110-2 to the MPRS are unpaid and delinquent. Such termination shall not release the city from its obligation to meet its financial commitment to the MPRS. 5. Allocation of Costs and Payment. All costs of providing services shall be shared by the Participating Cities on the following basis: twenty (20) percent of such costs shall be divided equally among the participating cities and eighty (80) percent of such costs shall be divided pro rata on the basis of the population served by the cities' police departments as of April 1, 1993 (population to be determined on the basis of Metropolitan Council estimate for cities in the metropolitan area and on the basis of the State Demographer's estimate for cities outside the metropolitan area.) Costs include but are not limited to consultant fees, printing and publication costs, insurance premiums, accounting and audit fees, attorney's fees, and administration costs incurred by the MPRS in connection with such activities and services. Invoices from the LMCD to Participating Cities shall be paid within sixty (60) days of the date of mailing of such invoices. 6. Withdrawal from Participation. Any City may withdraw from participating at any time by filing with the President of the MPRS a resolution of its city council providing for such withdrawal, stating therein the effective date of withdrawal which may be any date on or after the date of adoption of the resolution. Such resolution shall be filed within ten (10) days of its adoption. The obligation of a withdrawing city to pay its share of costs incurred by the MPRS will cease beginning with costs incurred by the MPRS on or after the next January 31 st occurring sixty (60) days or more after the effective date of • withdrawal; a withdrawn city will be obligated to pay its share of all costs incurred by the MPRS prior to said January 31 st. Any city may elect to provide its own representation in court or to make substitute or supplementary reports to the Court either by withdrawing from participation or without withdrawing from participation. 7. Compliance with Minnesota Data Practice Act. Data provided by Participating Cities or any of the defendant cities shall be administered in accordance with Minnesota Statutes Chapter 13 and the MPRS shall maintain data on individuals in accordance with statutory guidelines. 8. The MPRS will not undertake to represent cities which are defendants in the Action but which are not Participating Cities. • CLL117127 MP110-2