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HomeMy WebLinkAboutCC RES 97-048 RESOLUTION APPROVING A CLEANING SERVICE CONTRACT AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAID CONTRACT Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII 103254 BOX: 26 Folder: RES 1997 Document: CC RES 97-048 RESOLUTION APPROVING A CLEANING SERVICE CONTRACT AND AUTHORIZING THE MAYOR AND CIN MANAGER TO EXECUTE SAID CONTRACT • CITY OF ST. ANTHONY RESOLUTION 97-048 A RESOLUTION APPROVING A CLEANING SERVICE CONTRACT AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAID CONTRACT BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the Contract for cleaning services for the City Hall/Community Center with Compton's Commercial Cleaning, Inc. and authorizes the Mayor and City Manager to execute said Contract on behalf of the City. • Adopted this day of DAn h e r 1997. 4avor ATTEST: lc� City Clerk T Reviewed for administration: ffliit��04an/ager • • CONTRACT This Contract made and entered into as of Dc+o 6e r a T , ) 9q-7 , by and between the CITY OF ST. ANTHONY, a municipal corporation under the laws of the State of Minnesota (the "City"), and COMPTON'S COMMERCIAL CLEANING, INC., a Minnesota corporation ("Contractor"). A. The City has advertised for proposals for the work identified in the attached Exhibit A ("Specifications"). B. Contractor has agreed to furnish all necessary cleaning supplies and materials, labor, tools, equipment and other items necessary to perform the work designated in the Specifications and other Contract documents referred to (the "Work"). In consideration of the mutual agreements herein contained, it is agreed by and between the City and Contractor as follows: 1. Contractor shall furnish all cleaning supplies and materials, labor, tools, equipment and other items necessary to complete the Work at the times specified, time being of the essence, in accordance with the Specifications and other Contract documents, for the cost set forth in Section 4. • 2. The Contract documents consist of this Contract and the attached General Conditions. 3. The Work shall commence January 1, 1998 and shall continue until December 31, 1998. Thereafter this Contract shall be deemed renewed for successive one periods unless terminated as herein provided. Either party may terminate this Contract, with or without cause, by 30 days prior written notice to the other. 4. The City agrees to pay the Contractor for the performance of this Contract, and the Contractor agrees to accept the following amounts: For the cleaning described on Exhibit A, Contractor will be paid $144.00 per day, plus state sales tax (if any). Payments shall be made once each month for work completed, according to the City's normal pay periods. 5. The City and Contractor shall agree that all of the terms of this Contract shall be binding upon the City and the Contractor and their respective successors and assigns. 6. This Contract is entered into under the laws of the State of Minnesota and • shall in all respects be construed in accordance with the laws of the State of Minnesota. • IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day and year first above written. CITY OF ST. ANTHONY A ila k a By Its Mayor By:a ). 9 Its C y Manager COMPTON'S COMMERCIAL CLEANING, INC. • By. Pamela Compton Its President -2- • EXHIBIT A • Specifications for Cleaning SCHEDULE FOR CLEANING ALL FACILITIES A. Nightly Cleaning Schedule (Monday through Saturday) All carpeted areas will be vacuumed and spot cleaned, if needed All tile floor areas will be swept and wet mopped. All exposed aggregate floor areas will be swept and wet mopped. Dust ledges, desks, countertops, etc. All trash and recycling bins will be emptied. All bathrooms will be cleaned. B. Weekly Cleaning Schedule All tile floors will be spray buffed. All exposed aggregate floors cleaned according to manufacturer's specifications. Carpets will be spot cleaned. Both high and low dusting will be done. Bathrooms will be detailed. Carpet edges will be vacuumed. • SPECIFICATIONS FOR CLEANING ALL FACILITIES A. All Windows Will Be Cleaned Twice A Year (at no extra charge). B. Bathroom Cleaning (daily). 1. Toilets and urinals will be cleaned and disinfected. 2. All walls and dividers will be cleaned and disinfected. 3. Sinks and fixtures will be cleaned and disinfected. 4. Tile floors will be swept and wet mopped with disinfectant. 5. Mirrors will be cleaned. 6. All dispensers will be filled, as needed. 7. Paper towel and toilet paper dispensers will be filled, as needed. C. Scrub and Recoat of Vinyl Composition Tile (weekly). 1. All tile will be scrubbed and cleaned according to manufacturer's cleaning specifications to remove dirt, old wax, black scuff marks, gum, and other debris. Special attention will be given to edges and high traffic areas to assure that they are clean. 2. Tile will be wet mapped to remove film and puddles left by auto scrubber. 3. When the floor is dry, a finish coat as suggested by the manufacturer will be applied. Once dry, the floor is to be buffed, again according to the • manufacturer's specifications. D. Exposed Aggregate Flooring and Burnished Block Walls (weekly). • GENERAL CONDITIONS CITY OF ST. ANTHONY, MINNESOTA 1. DEFINITIONS When used in these General Conditions and the other documents comprising the Contract, the following terms shall have the following meanings: (a) "City" - The City of St. Anthony, Minnesota. (b) "Contract" - These General Conditions and the Contract to which they are attached. (c) "Contractor" - Compton Commercial Cleaning, Inc., a Minnesota corporation. (d) "City Representative" - The City Manager, Director of Public Works or other authorized representative or consultant designated by the City Manager. (e) "Specifications" - The specification attached as Exhibit A, and all direction, conditions, provisions and requirements pertaining to the Work. • (f) "Work" - All work covered by the Contract. 2. CONTRACTOR'S RESPONSIBILITIES Contractor shall furnish all necessary cleaning supplies, tools, labor and material of every character required for the Work. 3. LABOR Only competent labor shall be employed for the Work. Contractor will not be allowed added compensation for any work performed on Saturdays, Sunday or Legal Holidays. 4. DISCRIMINATION Contractor agrees that: (a) In the hiring of labor for the Work, no contractor, material supplier, or vendor, shall, by reason of race, color, religion, national origin, place of residence, political affiliation, disability, marital status, status with regard to public assistance, sex or age discriminate against any person or person who are citizen of the United States who are qualified and available to perform the work to which such • employment relates. r • (b) No Contractor, material supplier, or vendor shall, in any manner, discriminate against, or intimidate, or prevent the employment of any such person or persons, or conspire to prevent, any such person or persons from the performance of work under any contract on account of race, color, religion, national origin, place of residence, political affiliation, disability, marital status with regard to public assistance, sex or age. (c) This Contract may be terminated by the City, and all money due, or to become due may be forfeited for a second or any subsequent violation of the terms or conditions of this section. 5. ASSIGNMENT OF CONTRACT No assignment by Contractor of this Contract or any part thereof or of the funds to be received thereunder, will be recognized unless such assignment has had the written approval of the City. 6. SUBCONTRACTS Contractor shall not subcontract the Work. 7. INSURANCE • Contractor shall not commence Work until all insurance required has been approved by the City. Evidence of the following insurance shall be furnished: A. Worker's Compensation Insurance.. Statutory worker's compensation insurance and employer's liability insurance as required under the laws of the State of Minnesota. B. General Liability Insurance (1) Public Liability Insurance. Public liability and property damage insurance in the amount of $200,000 for injuries or death to any one person, $500,000 for injuries or death resulting from one accident, and $100,000 for property damage. (2) Automobile Insurance. Automobile insurance on all automotive equipment owned, rented or borrowed in the same minimum amounts set forth above. (3) Contractual Liability Insurance. Contractor agrees to hold harmless and indemnify the City and all councilmembers, officers, agents, employees, and insurers thereof, and the City Representative, and their agents, from every claim, action, cause of action, liability, damage, expense or payment incurred by reason of any bodily injury, death, or property damage resulting from Contractor's operations, • -2- • and to carry insurance in at least the amounts set forth above covering such contractual liability. Insurance certificates evidencing that the above insurance is in force with companies acceptable to the City and in the amounts required shall be submitted to the City for examination and approval concurrently with the execution of the Contract, after which they shall be filed with the City Clerk. In addition to the normal information provided on the insurance certificates, they shall specifically provide that (a) a certificate will not be modified except upon 10 day's prior written notice to the City, and (b) the contractual liability and indemnification has been insured. 8. DEFENSE OF CLAIMS OR SUITS Contractor shall indemnify and save harmless the City and all of its councilmembers, officers, agents, and employees, and the City Representative, from any and all loss, damages, expense, including cost and expense and attorney's fees of litigation arising from all suits, actions, or claims of any character, name and description, brought for, or on account of any injuries or damages received or sustained by any person, or persons or property by or from Contractor or by or in consequence of any neglect, or through the use of unacceptable materials or by or on account of any act or omission, neglect or misconduct of Contractor, or by or on • account of any claims or amounts recovered under the "Worker's Compensation Law", or any other law, bylaws, ordinance, order or decree. 9. DAMAGE TO CITY PROPERTY All damage done to City property as a result of Contractor's performance of this Contract shall be repaired by Contractor under the direction of the City. 10. WORKING HOURS Work shall be done during the hours of 4: 00 PM to 6: 00 AM 11. RIGHT OF THE CITY TO DECLARE CONTRACTOR IN DEFAULT In addition to those instances specifically referred to in other sections of these Conditions, the City shall have the right to declare Contractor in default if: (a) Contractor becomes insolvent, makes an assignment for the benefit of creditors, or a voluntary or involuntary petition in bankruptcy is filed by or against Contractor. (b) Contractor fails to commence the Work when notified to do so by the City. • -3- • (c) Contractor abandons the Work or refuses to proceed with the Work when and as directed by the City or its Representative. (d) Contractor subcontracts, assigns, transfers, conveys or otherwise disposes of the Contract except as herein permitted. (e) Contractor violates any provisions of the Contract. (f) The Work is not performed as required under this Contract. Before the City shall exercise its right to declare Contractor in default, it shall give Contractor an opportunity to be heard by the City Council. • • -4- Cemwo's Commercial Cleaning Inc. P.O.Box 48041 Coon Rapids,Mn.55448-0041 • Phone 427-5957 Fax 427-5957 October 08, 1997 Mr. Mike Morrison City Of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418-1699 Dear Mike: It was a pleasure talking to you last week. We have enjoyed working with you this past year and am looking forward to next year. There will be no increase in prices for 1998. The daily cleaning price will remain at$144.00 and now include carpet cleaning and floor service at no extra charge for these services. We would like to change the wording of the Contract for 1998 concerning the billing. It should read-to payment once a month according to City's normal pay period. This is how it is being payed now. Contract now states twice a month. • We appreciate your business and promptness of your payments and look forward to a long and lasting relationship. If you have any concerns or questions,please give me a call. Compton's Commercial Cleaning, Inc. Pamela A. Compton