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Home My WebLink AboutCC RES 98-040 RESOLUTION APPROVING THE AGREEMENT WITH NORTHWEST YOUTH & FAMILY SERVICES AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAID AGREEMENT Meeting Sheet IIIIIIVIIIVIIIVIIIVIIIVIIIIIII IIII 103162 Box: 26 Folder: RES 1998 Document: CC RES 98-040 RESOLUTION APPROVING THE AGREEMENT WITH NORTHWEST YOUTH & FAMILY SERVICES AND AUTHORIZING THE MAYOR AND CIN MANAGER TO EXECUTE SAID AGREEMENT CITY OF ST. ANTHONY RESOLUTION 98-040 A RESOLUTION APPROVING THE AGREEMENT WITH NORTHWEST YOUTH & FAMILY SERVICES AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAID AGREEMENT WHEREAS, the St. Anthony City Council desires to contract with Northwest Youth & Family Services, a non-profit organization, to provide unmet developmental needs of at-risk youth and families within the community environment through collaboration and coordination with existing community resources. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby approves the Agreement with Northwest Youth & Family Services and authorizes the Mayor and City Manager to sign said agreement on behalf of the City of St. Anthony. • Adopted this day of �.� �� , 1998. ayor ATTEST: C��!�t,�J G,L!i►� City Clerk Reviewed for administration: City M ager • AGREEMENT I. PARTIES. This Agreement is made and entered into by and between the City of St. Anthony, Minnesota ("City") and Northwest Youth and Family Services ("NYFS"). II. RECITALS. A. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northwest suburbs of Ramsey County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement (°participating municipalities") and students and families from Independent School Districts 621, 623 and 282. B. Through this Agreement the City intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to • be provided and policy guidance for its activities. C. This Agreement shall be used as the form agreement between NYFS and each of the participating municipalities. This Agreement replaces a Joint Powers Agreement and is intended to continue the spirit of cooperation and collaboration in the provision of social services between the City and NYFS. III. TERMS AND CONDITIONS. In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: A. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. B. Services Provided. NYFS shall provide the City and its residents with youth and family counseling and programs set forth in the Addendum Attached hereto. C. Principles of Services and Program Establishment and Operations. • On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: 1. Report regarding proposed changes in services and programs to the City; and i 2. Establish a fair and open bidding/request for proposal (RFP) • process to contract, manage or provide such services and programs which are not directly provided by NYFS staff. D. Funding. 1. In addition to the participating municipalities share of the Annual budget, funds for the operation of NYFS will be raised By NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. 2. The City shall pay annually to NYFS an amount equal to $1.20 per capita ("Per Capita Payment") based upon City's population in Ramsey County. The City's population shall be determined by using the most recent Metropolitan Council population data. the Per Capita Payment may be adjusted annually for inflation/ deflation using the Implicit Price Deflation index with 1997 as the base year. Such adjustment shall not exceed plus or minus 5% in any year. Any adjustment in the Per Capita Payment beyond those indicated by reference to the Implicit Price Deflation index shall require approval of each of the participating municipalities. • 3. Amounts payable by the City shall be paid to NYFS on or before January 30, of each year to cover the City's share for that year. E. Board of Directors. This Agreement is contingent upon the City having a designated seat on the Board of Directors. The Board of Directors shall be limited to not more than 20 Board members. F. Further Obligations of the NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the following: 1. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. 2. On or before June 30, of any year NYFS shall submit a written report to the City including an Annual Report, the audited financial statement, a program specific summary of services provided to the municipality, and the proposed city budgeted • amount for the subsequent year; in addition, 30 days from the end of each calendar quarter, NYFS shall submit a written report to the participating municipality. 3. Periodically advising the City of services available through NYFS To the City's residents: 4. Establishing a sliding scale for counseling services available through NYFS to the City's residents and periodically advising the City of such fees: 5. Providing other reasonable information requested by the City; 6. Purchasing a policy of liability insurance in the amount of at least $1,000,000.00, naming the City as an additional insured and providing a copy of the insurance certificate evidencing such policy to the City, annually; 7. Provide the City with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; 6. NYFS shall defend and indemnify the City from any and all claims or causes of actions brought against the City of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, • 7. Without the written approval of the City, NYFS will not enter into any agreement with any other city which differs from the terms and conditions of this Agreement. G. Term. This Agreement shall remain in full force and effect for an indefinite term unless any party gives the other party at least 6 months written notice of its intent to cancel this Agreement effective December 31, of the year in which the notice is made. H. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: 1. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, 2. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey • County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: 1. Consider the request and by a majority vote deny it. 2. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. 3. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. CITY OF ST. ANTHONY • voo 41 Its: v C erk/M nager Dated: /4� , !49$ NORTHWEST YOUTH & FAMILY SERVICES By: Exe tiive Dilrecct Its: :�c� �.J C Chairman of Board of Directors Dated: