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HomeMy WebLinkAboutCC RES 98-079 RESOLUTION APPROVING A FACILITY POLICY FOR THE ST. ANTHONY CITY HALL/COMMUNITY CENTER Meeting Sheet IIIIII VIII VIII VIII VIII VIII IIII IIII 103201 Box: 26 Folder: RES 1998 Document: CC RES 98-079 RESOLUTION APPROVING A FACILITY POLICY FOR THE ST. ANTHONY CITY HALL/COMMUNITY CENTER • CITY OF ST. ANTHONY RESOLUTION 98-079 A RESOLUTION APPROVING A FACILITY USAGE POLICY FOR THE ST. ANTHONY CITY HALL/COMMUNITY CENTER WHEREAS, the City Hall/Community Center facility belongs to the residents of St. Anthony Village. The meeting rooms, the gymnasium and the facilities of the City Hall/Community Center are St. Anthony Village's greatest assets; and WHEREAS, providing groups and organizations an opportunity to utilize these facilities is an important part of using our resources to the fullest. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of St. Anthony • hereby approves the Facility Usage Policy, which is attached to this resolution, for use of the St. Anthony City Hall/Community Center building. Adopted this I Dom' day of 1998. Mayor ATTEST: &X44ZZ) City Clerk Reviewed by Administration: City Manager • FACILITY USAGE • COMMUNITY CENTER CITY OF ST. ANTHONY The Community Center belongs to the residents of St. Anthony. The meeting rooms, the gymnasium and the facilities of the Community Center are the City of St. Anthony's greatest assets. Providing groups and organizations an opportunity t utilize these facilities is an important part of using our resources to the fullest. The City of St. Anthony will be responsible for coordinating rental and scheduling use of the Community Center facilities. Fees will be charged for using the facilities when appropriate. These fees help to cover the cost of maintaining the facilities that are beyond normal operating and maintenance costs. A schedule of fees and when they will be charged is listed below. Procedures 1 . Obtain a facility usage form from the City of St. Anthony by calling 789- 8881 or stopping by the City Hall, 3301 Silver Lake Road, St. Anthony. 2. File the application with the City as soon as possible to insure that the facilities are available for your use on the date of your event. The scheduling • of all events is on a first come basis. 3. The applicant/organization agrees to assume all responsibility for damage or liability of any kind and further agrees to hold the City or the School District harmless from any liability and/or expense in connection with the use of the Community Center facilities under this agreement. The City may require the applicant/organization to furnish a certificate of insurance to guarantee the conditions of this agreement or any liability incurred by it. Payment of any fees is required when the application is filed with the City. 4. Cancellations must be made 72 hours in advance of the scheduled event. Notices received later than 72 hours will be subject to 50% of the rental rate as a cancellation fee. 5. The City of St. Anthony reserves the right to cancel any reservation should the need arise. Cancellation would result if an emergency condition is declared. Instances of an emergency might include the institution of state energy conservation regulations, closure of the facilities due to the eminent possibility of dangerous weather conditions or a public health threat, or the immediate need for a public hearing. Should cancellations occur for the above-stated reasons, the City would try to find other accommodations or reschedule. • Facility Usage Policy/Procedures • Page 2 Rules Mutual consideration and respect are needed in order to provide usage of the Community Center. The following rules exist to protect these facilities that are owned by the City and its residents. They will be adhered to when using these facilities. 1 . Regularly scheduled and publicly noticed activities of the City shall have first priority in the use of the Community Center facilities. 2. City equipment (i.e., chairs, tables, etc.) is available but must be requested at the time of application for use of the facilities. The appropriate fees will be charged. 3. It is the renting organization's responsibility to clean up the facility being used. There will be additional charges for take down and clean up if the renting organizaiton does not fulfill their obligations in returning the room to its original order. • 4. All activities must be supervised by an adult (21 years or older). Applicants must supply additional special supervision that they require, (i.e., police protection, parking lot attendants). 5. The renter is liable for personal injury or property damage. 6. Soft-soled shoes will be worn on the gymnasium floor. 7. Decorations must be fireproof. Putting materials on the floors, walls or other structures of the building must be reviewed with City Staff and listed on the application. 8. Facility usage permits shall be canceled for just cause. 9. To assist you with any problems with the facilities when there is no City or janitorial staff available, please call the St. Anthony Police non-emergency number (525-6215) and request an officer to meet you at City Hall. For your convenience, a pay phone is located in the main hall near the restrooms. • Facility Usage Policy/Procedures • Page 3 Rental Fees Applicants/Organizations desiring the use of the facilities are classified into the following categories: Class A: School organizations, community groups or not for profit individuals providing services or activities for the youth of I.S.D. #282, non-profit community groups and local civic organizations (i.e., Chamber of Commerce, Kiwanis, Scouts, Orchestra). Certain circumstances, such as additional security or cleaning, may require fees. Class B: Political groups and religious/church organizations. School organizations other than SANBE I.S.D. #282, community groups or not for profit individuals providing service for activities for non-resident youth, non-profit community groups and local civic organizations that are not located in St. Anthony. *Class C: Commercial and business organizations. Community Services and School activities re paid for with the lease between the City and the School District, • therefore, there will be no charge for their activities under Class A. New uses may be subject to new charges, depending on operating and maintenance costs of the new uses. The Sports Boosters' charge for janitorial services is made up with their $10,000 contribution. *Class D: Private parties such as birthdays, showers, weddings, etc. Note: No alcohol is allowed. *Upon demand Class C and D shall provide a 25% damage deposit that will be returned only after inspection by the City Public Works staff that facility is clean, etc. Council Chambers Class Fee A $15/hour B $35/hour C $100/hour D Not available • Facility Usage Policy/Procedures • Page 4 Gymnasium Class Fee A $25 Maintenance fee (4 hrs. of usage) B 530/hour C 550/hour D Resident: 550/hour Non-resident: $650 0 1 :00 AM to 1 :00 AM) Kitchen Class Fee A $15/hour B 520/hour C 530/hour D Resident: 520/hour • Non-resident: 530/hour Community Meeting Rooms Class Fee A No Charge B $10/hour C 520/hour D Resident: 520/hour Non-resident: $30/hour Additional Personnel The need for additional personnel will be determined by the City at the time of the permit application. *No extra charge will be made for custodians at times when they are regularly on duty. Custodial $31 .00/1 .5 hour 541 .00/double-time hour 551 .00/hour holiday pay - • Security -If security is deemed to be necessary, the rate shall be 540/hour.