HomeMy WebLinkAboutCC RES 99-032 A RESOLUTION APPROVING THE COMMUNITY NOTIFICATION GRANT AGREEMENT AND AUTHORIZING THE CHIEF OF POLICE TO SIGN SAID AGREEMENT Meeting Sheet
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104894
Box: 31
Folder: RES 1999
Document: CC RES 99-032 A RESOLUTION APPROVING THE
COMMUNITY NOTIFICATION GRANT AGREEMENT AND AUTHORIZING
THE CHIEF OF POLICE TO SIGN SAID AGREEMENT
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CITY OF ST. ANTHONY
RESOLUTION 99-032
A RESOLUTION APPROVING THE COMMUNITY NOTIFICATION
GRANT AGREEMENT AND AUTHORIZING THE ST. ANTHONY
CHIEF OF POLICE TO SIGN SAID GRANT AGREEMENT
BE IT RESOLVED, that the City Council of the City of St. Anthony hereby authorizes the St.
Anthony Police Department to enter into the Community Notification Grant Agreement with
the Minnesota Department of Public Safety.
BE IT FURTHER RESOLVED, that the City Council of the City of St. Anthony authorizes
the St. Anthony Chief of Police to sign said Grant Agreement on behalf of the City of St.
Anthony.
• Adopted this 13 day of , 1999.
Mayor
ATTEST:
City Clerk
Reviewed by Administration:
City Ma4jer
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STATE OF MINNESOTA `
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DEPARTMENTGRANT AGR EM NTAFETY ORIGINAL
Community Notification Grant
SFY 1999 Fund 100 Agency Number P07 Org/Sub 6860 Appr. Unit 686
Entry Locn Object Code Requisition No. Contract No. Order No.
51300 1 6000-202 1 6000-207 1 6000-207
Vendor Number Commodity Code Total Obligation Report Category
027433009 $1251.89
THIS COOPERATIVE AGREEMENT,by and between the State of Minnesota, Department of Public Safety,(hereinafter called
the STATE) and City of St Anthony,St.Anthony Police Department,3301 Silver Lake Road,St.Anthony,MN 55418
(hereinafter called GRANTEE),witnesseth that:
WHEREAS,the Governor has designated the STATE as the agency responsible for administration of funds available to the
State of Minnesota under provisions of the Laws of Minnesota for 1997,Chapter 239,Article 1,Section 7,Subdivision 8; and
WHEREAS,the STATE is authorized under provisions of the Laws of Minnesota for 1997,Chapter 239,Article 1,Section 7,
Subdivision 8 to make grant contracts from state funds to reimburse local governmental units that have incurred costs
Oplementing community notifications for released sex offenders;and
WHEREAS,GRANTEE is authorized to accept state funds for the purpose specified in Attachment 1;and
WHEREAS,GRANTEE represents that it is duly qualified and willing to carry out the tasks described in Attachment-1.
NOW,THEREFORE,the STATE and GRANTEE agree as follows:
I. SCOPE,PURPOSE,AND TASKS OF AGREEMENT. GRANTEE will carry out those tasks described in this Agreement
and the tasks described in the grant application as stated in Attachment 1 of this Agreement which is hereby incorporated
by reference and made a part of this Agreement.
II. CONSIDERATION AND TERMS OF PAYMENT.
A. Consideration for all services performed and goods or materials supplied by the GRANTEE pursuant to this grant
contract shall be paid by the STATE as follows:
1. Compensation shall be consistent with the Program Line Item Budget, included in Attachment 1 of this
Agreement.
2. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in
performance of this Agreement in an amount not to exceed N/A dollars ($0 00 ; provided, that the
GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater
amount that provided in the current"Commissioner's Plan" promulgated by the Commissioner of Employee
Relations. GRANTEE shall not be reimbursed for travel and subsistence expense incurred outside of the State
of Minnesota unless it has received prior written approval for such out of state travel from the STATE.
• 3. The total obligation of the STATE for all compensation and reimbursements to GRANTEE shall not exceed
One Thousand Two Hundred Fifty-One Dollars and Eighty-Nine Cents($1.251.89).
Page 1 of 4/1999 Community Notification Reimbursement/St.AnthonyPolice Department
B. Terms of Payment.
• 1. Full payment of this Grant Agreement will be paid to the GRANTEE by the STATE within 30 days of the
execution date of this Agreement.
2. Payment will be made from the State funds obtained by the STATE through the Community Notification Grant
authorized by Laws of Minnesota for 1997,Chapter 239,Article 1, Section 7, Subdivision 8. If at any time funds
become unavailable,this Agreement shall be terminated immediately upon written notice of such fact by the
STATE to GRANTEE. In the event of such termination,GRANTEE shall be entitled to payment,determined
on a pro rate basis,for services satisfactorily performed for which State funds are available. The GRANTEE
agrees to return any unused funds to the STATE.
3. The GRANTEE will expend grant funds allocated for this project according to the attached project budget
included in Attachment 1 of this Agreement. The GRANTEE will submit a revised budget for any deviation of
10%or more between the allowable funding categories. The revised budget must be approved by the STATE
before any expenditures can be made based on the revised budget.
4. The GRANTEE agrees to return any unused funds to the STATE unless prior approval for an extension has
been granted by the STATE's Authorized Agent and an amendment to the grant Agreement has been duly
executed. Unused funds must be returned to the STATE within 30 days of the ending date of the Agreement.
III. CONDITIONS OF PAYMENT. All services provided by GRANTEE pursuant to this grant agreement shall be performed
to the satisfaction of the STATE as determined in the sole discretion of its authorized agent,and in accordance with all
applicable federal,state,and local laws,ordinances,rules and regulations. GRANTEE shall not receive payment for
work found by the STATE th be unsatisfactory,or performed in a violation of federal,state,or local law,ordinance, rule,
or regulation.
IV. FAILURE TO COMPLY. The GRANTEE agrees to return funds to the STATE for any work the STATE in its sole
discretion determined to be unsatisfactory or performed in violation of federal, state or local law,ordinance, rule or
•
regulation.
V. REDUCTION,SUSPENSION,OR TERMINATION OF FUNDING. If a.GRANTEE does not fulfill obligations under the
Agreement in a timely and proper manner, or if GRANTEE violates conditions of the Agreement,the STATE may
reduce, suspend, or terminate funding with a 30-day notice of the effective date of the action. GRANTEE shall be
entitled to payment for work or service satisfactorily performed for which state funds are available.
This Grant Agreement may also be canceled by the STATE at anytime with or without cause, upon 30 days written
notice to the other party. In the event of such a cancellation, GRANTEE shall be entitled to payment determined on
a pro rata basis for work or services satisfactorily performed.
VI. TERMS OF GRANT This grant Agreement shall be effective upon the date that the final required signature is obtained
by the STATE,pursuant to MS 16C.05,Subd.2,and shall remain in effect until January 4.1999,or until all obligations
set forth in this grant Agreement have been satisfactorily fulfilled,whichever occurs first. The GRANTEE may claim
reimbursement for expenditures incurred for services performed on or after December 23,1998.
VII. STATE'S AUTHORIZED AGENT. The STATE's authorized agent for the purposes of this Agreement is Pamela J.
Docken, or her successor in office, Department or Public Safety, Office of the Commissioner,445 Minnesota Street
suite 1000,North Central Life Tower,St. Paul,MN 55101-2128. Such agent shall have final authority for acceptance
of GRANTEE'S services.
VIII. REPORTING. GRANTEE will advise the STATE concerning project progress through such reasonable means as the
STATE may find convenient These will include the following and shall be submitted to the STATE's authorized agent
per Section VII of this Agreement:
A. GRANTEE shall make any and all project records, reports and other data available to the STATE upon request;
• this includes submission of copies of any reports,data,surveys(including survey instruments),or other materials
for review and comment before they are prepared in final form, and sic copies of all materials produced by the
project following production of the materials.
Page 2 of 4/1999 Community Notification Reimbursement/St.Anthony Police Department
B.: Permitting periodic site visas by the STATE's authorized agent,other STATE staff or other employees of the State
of Minnesota on behalf of the STATE.
• C. If initiated, participation in statewide data collection and cooperation with a designated evaluator on behalf of the
STATE,for the purpose of statewide evaluation efforts and assistance with individual project evaluation plans.
IX. ACCOUNTING,AUDIT AND RETENTION OF RECORDS.
A. GRANTEE will establish a separate account of this project and will maintain fiscal records in accordance with
generally acceptable accounting principles. GRANTEE's records,documents, and accounting procedures and
practices for this project shall be subjectto the examination of the STATE's authorized agent and by the Legislative
Auditor for a minimum of sic years from the end date of this Agreement. Fiscal records shall be retained for a
period of six years following submission of the final report.
B. The books, records,documents,and accounting procedures and practices of any GRANTEE and/or consultant
relevant to this Agreement shall be subject to examination by STATE's authorized agent and the legislative auditor
for a minimum of sir years from the end date of this Agreement.
X. NONDISCRIMINATION. As a condition of receiving support for this'project, GRANTEE assures that it will meet all
applicable requirements of the Civil Rights Act of 1964,as amended(nondiscrimination on the basis of handicapping
conditions),and of any applicable state civil rights statutes.
XI. ASSIGNMENT. GRANTEE will neither assign nor transfer any rights of obligations under this Agreement without the
prior written consent of the STATE.
XII. OWNERSHIP OF DOCUMENTS AND PRODUCTS. Any reports, studies, photographs, negatives, instruments,
curriculum, videotapes, training manuals, media messages, or other documents or products (hereinafter called
documents or products)prepared by or for GRANTEE in the performance of its obligations under this Agreement shall
be exclusive property of the STATE. All such documents or products shall be remitted to the STATE by GRANTEE
• upon completion,termination,or cancellation of this Agreement. GRANTEE shall not use,willingly allow,or cause to
have such materials used for obligations under this Agreement without the prior written consent of the STATE.
XIII. OWNERSHIP OF COPYRIGHT. All right,title and interest in all copyrightable material which GRANTEE shall conceive
or originate either individually or jointly with others,and which arises out of the performance of this Agreement,will be
the property of the STATE and are by this Agreement assigned to the STATE along with ownership ofany and all
copyrights of the copyrightable material. GRANTEE also agrees,upon the request of the STATE,to execute all papers
and perform all other acts necessary to assist the STATE to obtain and register copyrights on such materials. Where
applicable, works of authorship created by GRANTEE for the STATE in performance of this Agreement shall be
considered"works made for hire"as defined in the U.S.Copyright Act.
XIV. AMENDMENT. Any amendments to this Agreement shall be in writing,and shall be executed by the same parties who
executes the original Agreement, or their successors.
XV. LIABILITY. To the extent permitted by law,GRANTEE agrees to save and hold the STATE,its agents,and employees
harmless from any and all claims or causes of action rising from the performance of this Agreement by GRANTEE or
GRANTEE'S agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have
for the STATE's failure to fulfill its obligations pursuant to this Agreement.
XVI. WORKER'S COMPENSATION. The STATE affirms that GRANTEE provided acceptable evidence of compliance with
the workers'compensation insurance coverage requirements of Minnesota Statutes, 176.181, Subdivision 2.
XVII. DATA PRNACY ACT. The GRANTEE agrees to comply with the Minnesota Data Practices Act as it applies to all data
provided by the STATE in accordance with this Agreement and as it applies to all data created,gathered,generated
or acquired in accordance with this Agreement.
11. ANTITRUST. GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods
and/or services provided in connection with this grant Agreement resulting from antitrust violations which arise under
the antitrust laws of the United States and the antitrust laws of the State of Minnesota.
Page 3 of 4/1999 Community Notification Reimbursement/St.Anthony Police Department
IN WITNESS WHEREOF,the per,ties have caused the grant to be duly executed intending to be bound thereby.
APPROVED
GRANTEE 2. DEPARTMENT OF PUBLIC SAFETY
By: By:
Title: Title:
Date: Date
By:
Title:
Date
3 ENCUMBERED BY
By:
Date:
Person(s)signing the Agreement and obligating GRANTEE to the conditions of the Agreement,must be authorized. A certified
copy of the resolution auth=rmng the GRANTEE to enter into this Agreement and designating person(s) to execute this
Agreement must be attache:hereto.
NOTICE TO GRANTEE: If G?*i7EE is other than a government agency,it is required by Minnesota Statutes,Section 270.66,
provide the social security rLmbear or Minnesota tax identification number if it does business with the State of Minnesota.This
formation may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to
require you to file state tax ret_rris and pay delinquent state tax liabilities. These numbers will be available to federal and state
tax authorities and state personne-1 involved in the payment of state obligations.
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Page 4 of 4/1999 Coumumity Notification Reimbursement/St.Anthony Police Department
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• Attachment 1
Pagel of 8
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
1997 STATE OMNIBUS CRIME ACT
COMMUNITY NOTIFICATION GRANT
FY98
This form is to be used as the cover sheet for this application. Submit
t of Public the complete
o pl to application
ffice of the
to: Pamela Docken, Law Enforcement and Community Grants, Depa
Commissioner, 445 Minnesota Street, Suite 1000, North Central Life Tower, St. Paul, MN 55101-2128.
CONTRACTING AGENCY: Use your legal name and CONTACT MAILING ADDRESS: if different from
full address. This is the fiscal agent with whom the Contracting agency.
grant agreement will be executed.
St. Anthony Police Department
3301 Silver Lake Road
St. Anthony, MN 55418
Contracting Agency's Fiscal Agent Contact Name
Chief Richard Engstrom
Telephone Number Fax Number Telephone Number Fax Number
612-789-5015 Al?-789-9602
Project Service Areas(list cities,counties) Project Start Date Project End Date
12-23-98 1-4-99
City of St, AnthonyFederal Employer
#
Hennepin/Ramsey County MN Tax ID #
8025013 41-6005512
GENERAL GRANT FUNDS REQUESTED 1,251-69 .00
.00
EQUIPMENT AND TRAINING FUNDS REQUESTED
$ $1,251.89 ,00
TOTAL GRANT FUNDS REQUESTED
•
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• Attachment 1
Page 2 of 8
Pizon T INFORMATION SHEET
JA,pplication Agency(with which contract is to be executed) -
Legal Name Street-City-Zip Phone
3301 Silver Lake Road
St. Anthony Police Deft. St. Anthony, MN 55418 ( 612 ) 789-5015
2Authorized Official
Legal Name Street-City-Zip Phone
3301 Silver Lake Road
Chief Richard Engstrcim St. Anthony, MN 55418 ( 612 ) 789-5015
3.0perating Agency (if different from #1)
Legal Name Street-City-Zip Phone
4.Contact Person for further information on application -- -
Legal Name Street-City - Zip Phone
3301 Silver Lake Road
Lt. John Ohl St. Anthony, MN 55418 (612 ) 789-5015
5. I certify that the information contained herein is true and accurate to the best of my knowledge
and that I sL-bmic this application on behalf of the applicant agency.
Signature of;,uthiorized Official�c1x���
True
,l
• Attachment 1
Page 3 of 8
PROJECT SUMMARY
1. Describe the notification procedure or plan that you have Implemented. 2. List any
notifications that you have made so far in FY 1999 (After July 1, 1998). For these notifications,
please complete the Budget for Expenses Incurred.
Complete comprehensive Level III Sex Offender Community Notification to
include:
* Reserve Facility
* Coordination of DOC and PO Speakers
* Preparation of mailings, fact sheets, and crime prevention
materials
* Complete notification to specific involved neighborhood
* Complete notification of schools, libraries, day cares, other
concerned businesses, news media, other police departments, &
community services.
* Conduct meeting
* Gather & evaluate feedback.
[Attach additional pages as necessary-Total Application not to exceed 15 pages]
• Attachment 1
Page 4 of 8
PROGRAM BUDGET
(Actual Budget for Expenses Incurred) _
Please complete the following budget page for all expenses incurred even if they exceed the
maximums listed. Note that the maximum reimbursement amount for each Level 3 notification
Is$2,500, Level 2 is$500, Level i is$0. Complete the Budget Narrative on page S.
Total Actual Total Actual Total Actual
Expenses: Expenses: Expenses:
Leve13 Level 2 Level l
Personnel 702.00
Contract Services
ring/page 549.89
Telephone
Maintenance/Repair
Supplies
Mileage/Fuel
Other(Specify)
Budget Total 1251.89
TOTAL Grant Request 1251.89 •00
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1
• Attachment 1
Page 5 of 8
BUDGET NARRATIVE
Provide a description of each expense incurred listed in the Budget on page 4. Please label each
budget item in the narrative.
See Attached Sheet
[Attach additional pages as necessary-Total application not to exceed 15 pages]
J
Attachment 1
Page 6 of 8
• COMMUNITY NOTIFICATION COSTS
January 4, 1995
Over 500 People in Attendance
• 12/23 —Kim(4 hours/$60.00)—Phone Calls; Set up Auditorium; Pick-up Packet at
DOC due to short notification.
• 12/24—John(2 hours/$48.00)- Phone Calls; Confirm 2 Speakers; Get Copies of
Notification Made; ICR; Set-up Reserve Officer for Distribution.
• 12/28—John(2 hours/$48.00)—Phone Calls; Develop Intro Letter; Research
Distribution Possibilities; Research District Area.
12/28—Kim(3 hours/$45.00)—Set-up Flyers,Information,Etc in computer. Run
and Collate Copies. Type Intro Letter; Ran Copies.
• 12/29—Connie(2 hours/$33.00 )Preparation of mailing list, envelopes, stuff
envelopes, and mail. 83 letters copied,posted,and mailed.
1/4/99— John(1 hour/$24.00) on outline
• 0 1/4/99 - John 5'h hours overtime for meeting$198.00
• 1/4/99—Kim 5'/z hours overtime for meeting$123.00
• 1/4/99 —Mosb},2'/z hours overtime for meeting$75.00
• 1/4/99—Cotroneo 2'/2 hours for meeting$48.00
Hours: $ 702.00
Additional Costs
$189.57 for 200 color copies of notification fact sheet
$286.15 cost for 5723 copies of education material &sex offender information at .05
per copy
$26.56 cost of postage for notification mailing
• Additional Color Copies (30) - $47.61
Material: $ 549.89
• Total $1,251.89
Attachment 1
• Page 7 of 8
EDUCATIONAL EQUIPMENT AND TRAINING
PURPOSE: Describe the use of the funds and how these funds will Improve the-effectiveness
of sex offender notification meetings. Describe each line Item Indicated in the budget on page
7.
N/A
s
Attachment 1, page 8 of 8
BUDGET: Provide a budget for how the funds requested will be used. N/A
Line Items Amount Amount Requested
From DPS-- —
Educational Equipment
Training
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Total $0.00 Total _$0.00
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