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Home My WebLink AboutCC RES 99-047 A RESOLUTION FOR EXEMPTION FROM UNIFORM MUNICIPAL CONTRACTING LAW Meeting Sheet 104909 IIIIIIVIIIVIIIVIIIVIIIVIIIIIIIIIII Box: 31 Folder: RES 1999 Document: CC RES 99-047 A RESOLUTION FOR EXEMPTION FROM UNIFORM MUNICIPAL CONTRACTING LAW CITY OF ST. ANTHONY RESOLUTION 99-047 A RESOLUTION FOR EXEMPTION FROM UNIFORM MUNICIPAL CONTRACTING LAW WHEREAS, the City of St. Anthony recognizes the importance of Year 2000 remediation, planning, and preventive actions; and WHEREAS, the City of St. Anthony has identified the item listed on the attached inventory list as having, or as likely to have, problems functioning or functioning properly now, in the Year 2000, or beyond due to what is commonly referred to as a Year 2000 problem; and WHEREAS, the City of St. Anthony has determined that the actual or potential failure of the item as listed on the attached inventory is related to the public infrastructure or to the delivery of municipal services; and WHEREAS, the City of St. Anthony has identified planning, remediation, and preventative actions for addressing the Year 2000 problems as listed on the attached inventory list; and WHEREAS, the costs of said actions would normally be subject to the uniform Municipal Contracting Law, Minn. Stat. §471.345; and WHEREAS, the City of St. Anthony has determined that there is an urgency to implementing these actions as identified in this resolution in order to prevent an impact on the infrastructure or delivery of municipal services; and WHEREAS, such urgency is heightened by the potential failure or malfunction of systems that are critical to the provision of municipal services due to Year 2000 problems with computers and electronically controlled devices; and WHEREAS, any delay in the implementation of these actions would pose a threat to the public infrastructure and delivery of municipal services. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby determines that the planning, remediation, and preventative efforts identified in this resolution shall be exempt from the Uniform Municipal Contracting law, Minn. Stat. §471.345, pursuant to 1999 Minn. Laws Ch. 250, Art. 2, Section 6; and • Resolution 99-047 Page 2 BE IT FURTHER RESOLVED, that Staff shall take all necessary and appropriate measures to implement the planning, remediation, and preventative actions for addressing the Year 2000 problem set forth on the attached inventory. Adopted this 13 day of a L4 , 1999. Mayor ATTEST: City Clerk Reviewed by Administration: A• City anager • Minnesota Year 2000 Project Request for Local Units of Government Exemption from Municipal"Contracting Law � mplete all information on this form (please print or type) and return with the required attachments. omplete requests will not be processed and will be returned. Name of Local Government Unit: Date: City of St. Anthony July 14, 1999 Contact Person: Title: Kim Moore-Sykes Administrative Assistant Address: Phone Number: 3301 Silver Lake Road 612-789-8881 St. Anthony, MN 55418 Fax Number: 612-781-9323 E-Mail Address: kmoore-sykes@ci .saint-anthony.mn.us Unit Legal Status: (Charter or Statutory City, School District, Economic District, etc.) Statutory city Chief Administrator Name: Title: Michael J. Mornson City Manager Y2K Coordinator Name: Title: Kim Moore-Sykes Administrative Assistant Total Dollars Estimate for Exemption: $65,000.00 1. Describe the system and potential malfunction or failure due to the Year 2000 problem: (Attach separate • sheet if additional space is required.) The City of St. Anthony is in need of a back up generator which will be capable of- backing up power at the City Hall facility as well as lift stations or pump houses. The possibility of power outages at Year 2000 is real and the services relative to these possible outages are in most cases critical to the City's residents. 2. Attach the following to this Request Form: ■ A model resolution is on the back of this form and a resolution must be included with the request.CA) ■ A list of items with Year 2000 problems must be included in an attached inventory as requested in the model resolution. (B) ■ Attach two or more quotations for purchase, rental or contract relating to the remediation or correction of your Year 2000 problem. (CI 4- CZ� ■ Attach a copy of the purchase or rental agreement, or the contract relating to the remediation or correction of your Year 2000 problem. C b) 3. Your Local Govemment Authority's Signature is required. Authori vI gnre: Date: PleasLwPrint Lo al Government Authority's Name: Title: City of St. AnthonyCity Manager 4. Send completed (Original) request to: Local Government Project To review the Year 2000 legislation or for electronic versions of the Minnesota Year 2000 Project Office forms, access the Minnesota Year 2000 Referral Web Site at • 658 Cedar Street hn://www.v2k.state.mn.us, click on the State and Local Government 320 Centennial Building Section and access the Minnesota Year 2000 Local Government St. Paul, MN 55155 Section Link. 5. And, fax a copy to 651.296.5800 to start immediate processing. "Year 2000 Readiness Disclosure under the Year 2000 Information and Readiness Disclosure Act,Public Law 105 271." • CITY OF ST. ANTHONY RESOLUTION 99-047 A RESOLUTION FOR EXEMPTION FROM UNIFORM MUNICIPAL CONTRACTING LAW WHEREAS, the City of St. Anthony recognizes the importance of Year 2000 remediation, planning, and preventive actions; and WHEREAS, the City of St. Anthony has identified the item listed on the attached inventory list as having, or as likely to have, problems functioning or functioning properly now, in the Year 2000, or beyond due to what is commonly referred to as a Year 2000 problem; and WHEREAS, the City of St. Anthony has determined that the actual or potential failure of the item as listed on the attached inventory is related to the public infrastructure or to the delivery of municipal services; and WHEREAS, the City of St. Anthony has identified planning, remediation, and preventative • actions for addressing the Year 2000 problems as listed on the attached inventory list; and WHEREAS, the costs of said actions would normally be subject to the uniform Municipal Contracting Law, Minn. Stat. §471.345; and WHEREAS, the City of St. Anthony has determined that there is an urgency to implementing these actions as identified in this resolution in order to prevent an impact on the infrastructure or delivery of municipal services; and WHEREAS, such urgency is heightened by the potential failure or malfunction of systems that are critical to the provision of municipal services due to Year 2000 problems with computers and electronically controlled devices; and WHEREAS, any delay in the implementation of these actions would pose a threat to the public infrastructure and delivery of municipal services. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony hereby determines that the planning, remediation, and preventative efforts identified in this resolution shall be exempt from the Uniform Municipal Contracting law, Minn. Stat. §471.345, pursuant to 1999 Minn. Laws Ch. 250, Art. 2, Section 6; and • • Resolution 99-047 Page 2 BE IT FURTHER RESOLVED, that Staff shall take all necessary and appropriate measures to implement the planning, remediation, and preventative actions for addressing the Year 2000 problem set forth on the attached inventory. Adopted this 13 day of A-4_ , 1999. Mayor ATTEST: City Clerk • Reviewed by Administration: ACityanag'f ger 0 • MEMORANDUM DATE: June 21, 1999 TO: Mike Mornson, City Manager FROM: Jay Hartman, Public Works Director RE: Purchase of 30ORW Back-up Generator/Portable Fuel Tank for City Hall Building I have received a price quote for the purchase of a 30OKW back-up generator. Cummings North Central Inc. submitted a quote to duplicate our existing Onan trailer mount generator. Purchasing an additional generator will give us the ability to not only power-up the City Hall building for the Y2K scenario but also provide the Public Works staff with • additional back-up capabilities for running lift stations and pump houses during seasonal power outages. The quotation from Cummings North Central has a purchase price of $60,000.00. Due to the cost this purchase would have to be bid out. Delivery is estimated at 60 to 75 days. Propane Tank Suburban Propane has submitted a proposal for the rental of a 1,000 gallon propane tank and gas vaporizer for the upcoming Y2K event. The tank will provide enough back-up fuel to run one bank of boilers (3) for approximately one week. The rental cost of equipment is $2,500.00. Delivery of the tank and equipment would be in September, removal of equipment in February 2000. Additional cost to change out to the boiler system to run on propane should not exceed$1,000.00. • • -JUN-15-1999 17:23 CUMMINS NORTH CENTRAL 651 638 2442 P.02i12 C I onm June 15, 1999 St Anthony Village 3301 Silver Lake Road St. Anthony,MN 55418 Attn:Mr. Jay Hartman Subject: Several; Generator Systems Quote#99144 The purpose of this letter is to offer a quotation on the above referenced project. Equipment included in this quotation is as detailed on the attached Bill of Material and described in this letter. The total quotation for each of the packages is: • Harding]Gift Station $20,700.00 Foss Lift Station $26,635.00 Well#4 $33,125.00 i/300KW Trailer—14000# $46,965.00 25OKW Trailer- 12000# $39,590.00 These prices contain no federal,state or local tax,and are quoted FOB the jobsite on the truck. In addition,this quotation does NOT include any installation,off engine wiring, fuel for testing,concrete pads,or hard piping of any kind. Pricing will remain valid until July 15, 1999. Delivery is estimated at 60—75 days following approval. Thank you for the opportunity to offer the quality products and services of Cummins North Central,Inc.If you have any questions at all regarding this quotation,please call me at 651-638-2471. Respectfully, /wv7 fl� • Jerry Boggs From:Ziegler Inc. To:Jay Hartman Date:6123199 Time:9:42:12 PM Page 2 of 5 cz Proposal by �e: June 23, 1999ZIEGLER Proposal No. RMD99224 ZIEGLER POWER SYSTEMS 8050 State Highway 101 Shakopee, MN 55379 To: City of St. Anthony Re: Caterpillar Standby Generator Attn: Mr. Jay Hartman WE PROPOSE TO FURNISH INA CCORDANCE WITH TRE FOLLOWING SPECIFICATIONS, TERMSAND CONDITIONS QUANTITY One (1)new Caterpillar portable diesel generator set with weatherprotective Enclosure MODEL 3406 DITA RATING 300 kW standby power • VOLTAGE 277/480 volt, three phase, 60 HZ, 1800 RPM SWITCHGEAR None INSTALLATION Portable TOTAL EQUIPMENT PRICE ✓$43,962.00* *Please refer to the attached Bill of Material. *Price does not include state or local sales and/or use tax. APPROXIMATE SHIPPING DATE 10 weeks after release F.O.B Job Site TERMS: Net THIS PROPOSAL SUBJECT TO ALL PROVISIONS OF THE CONTRACT AND WARRANTY ONRE VERSE SIDE 40CEPTED: RespedfuUy submitted, ZIEGLER INC. By ,Raod Z)a# # Ralph Dupslaff, Sales Engineer By Subject to approval by APPROVED: ZIEGLER INC. From:Ziegler Inc.'To:Jay Hartman Date:e/23/99 Time:9:42:12 PM Page 3 of 5 BILL OF MATERIAL • RMD99224 -1 - PACKAGED GENERATOR SET Engine - prime mover Caterpillar heavy duty diesel Model 3406TA Direct injected, turbocharged-aftercooled 893 cubic inch displacement In line 6 cylinder configuration AIR INLET SYSTEM Air cleaner, regular duty, with service indicators Aftercooler core, copper nickel construction Turbochargers, single stage CONTROL SYSTEM Governor, Woodward 1724 electronic acuator/8290 speed control Isochronous,+/- 0.25%regulation COOLING SYSTEM Radiator, base mounted, 1220 F ambient capability at prime power rating • Low coolant level contactor Fan, blower type, fan guards Fan drive, 0.681 ratio Metallic coolant lines Thermostats and housing Jacket water pump, gear driven, centrifugal One (1) 3 kW heater, thermostat 120/240 volt, 1 phase High pressure hose Isolation valves, bronze Coolant, 50%ethylene glycol solution, long life Coolant level sensor EXHAUST SYSTEM Exhaust manifold, dry, round flanged outlet Exhaust silencer, critical grade, 6" FLYWHEEL AND FLYWHEEL HOUSING Flywheel, SAE No. 1 Flywheel housing, SAE No. 1 SAE standard rotation • FUEL SYSTEM Fuel filters, RH with service indicator Fuel transfer pump Primary fuel filter Fuel lines, flexible and braided steel high pressure, connected to base tank Fuel tank, 300 gallon capacity, trailer mounted From:Ziegler Inc.,To:Jay Hartman Date:8!23199 Time:9:42:12 PM Page 4 of 5 BILL OF MATERIAL • RMD99224 -2 - GENERATOR 2 -GENERATOR AND GENERATOR ATTACHMENTS Caterpillar permanent magnet SR4 generator, 448 frame, 70 degree F. temperature rise VR3 voltage regulator, volts/hertz Circuit breakers, 3 pole, one (1)400 amp, and one (1) 100 amp each shunt controlled To allow only one breaker(power cord) to be energized at any one time INSTRUMENTATION Control panel generator mounted Controls and monitoring of AC output to include: AC ammeter, digital, LCD AC voltmeter, digital, LCD AC frequency meter, digital, LCD Ammeter/voltmeter phase selector switch Engine controls and monitoring Automatic/manual start stop controls Engine control switch (off/reset, auto start, manual start, stop) Cycle cranking Cool down timer • Emergency stop push-button Voltage adjust rheostat Frequency adjust potentiometer Safety shutdown and LED indicators for: High coolant temperature Low oil pressure Overspeed Overcrank Digital instrumentation for: Coolant temperature Oil pressure Service hours Engine RPM DC voltage System diagnostic codes LUBE SYSTEM Crankcase breather Oil cooler Oil filler and dipstick Oil filter, RH Oil pump, gear driven Oil pan • Lubricating oil, Cat CSP, SAE 1OW/30 MOUNTING SYSTEM Rail base, engine-generator-radiator length Vibration isolators, between engine/generator and base From:Ziegler Inc.-To:Jay Hartman Date:6/23/99 Time:9:42:12 PM Page 5 of 5 BILL OF MATERIAL • RMD99224 -3 - PROTECTION 3 -PROTECTION SYSTEM Manual shutoff lever, RH Safety shutoff protection, energized to shut off STARTING SYSTEM Starter motor, 24 VDC Battery, lead acid, low maintenance CAT industrial batteries, 8D series Battery rack, corrosion resistant, battery tie downs Battery cables Battery charger, float/equalize type, 10 ampere DC ammeter, voltmeter TRAILER SPECIFICATIONS Unit mounted on a 18,000 lb Capacity, tripple-axle trailer with: Front tongue jack and two (2)rear stabilizer jacks, two (2) front stabilizer jacks Safety chains DOT lighting and reflectors, rubber mounted sealed beam lights 225/75R15 LRD 655 tires Non-splice continuous strand wire harness in protective loom Electric brakes with 6 wire connector Adjustable pintle hitch 300 gallon fuel tank Tool box One (1) 25' 400 amp cable with Appleton AP40034ERS plug One (1) 25' 100 amp cable with Appleton ACP1044CDRS plug WEATHERPROTECTIVE ENCLOSURE All steel enclosure, 14 gauge Lift off modular type Lockable access doors ZIEGLER SERVICES Technical data, engine, generator Drawings, schematics, wiring diagrams Testing Prototype testing Site testing, after installation Initial pre-qualifying testing Complete sequencing in each of the operating modes Supervision by Ziegler project management Verification of all circuits and controls • Two (2) year warranty, warranty nameplate Predelivery inspection Insurance certificates 24 hour emergency service (24 hour, 7-day) Parts and operators manuals • orm July 6, 1999 St Anthony Village 3301 Silver Lake Road St, Anthony, MN 55418 Attn: Mr. Jay Hartman Subject: 300KW Generator Trailer System Quote 099144C The purpose of this letter is to offer a quotation on the above referenced project. Equipment included in this quotation is as detailed on the attached Bill of Material and described in this letter. The total quotation for the package is: • 300KW Trailer— 14000# $46,965.00 This price contains no state or local tax, and is quoted FOB St. Anthony, MN. Pricing will remain valid until July 29, 1999. Delivery is estimated at 80 — 100 days following approval. Thank you fbr the opportunity to offer the quality products and services of Cummins North Central, Inc. If you have any questions at all regarding this quotation please call me at 651-638-2471. Respectfully, 947 Jerry Boggs To accept this quotation and order the equipment per the above conditions with Net 30 Wowing shipment to St. Anthony, please sign and date below with an authorized purchasing siture, fax to Cummins North Central, Inc. • Signed Zk!�� Date 7/f—s� Taxabl&r N Pt-6ha Worcs D1rec cw- • Cummins North Central, Inc. Bill of Material for St, Anthony Village Engine Generator: (1) Onan model 300DQBA Diesel Generator rated 300 KW Standby equipped with the following: Standard Hill flow filters • Crankcase breather filters Dry exhaust manifold 12 Lead, Reconnectible Three Phase Alternator Connected for 277/480 Volts AC Onan PowerCommand Control 24VDC Electric starter Electronic Governor PMG Excitation 400A, Mainline Circuit Breaker 100A, Mainline Circuit Breaker 4000W, 240V Coolant heater Vertical, Set Mounted Radiator Batteries/Battery Rack Weatherprotective Enclosure Meets Mobile Off Highway EPA Standards 1 Year Warranty • • Bill of Material St Anthony Village Page 2 Other Items Included: DTS 14000#Tandem Axle Trailer with: 400A Appleton Plug 400A Cable 100A Appleton Plug 100A Cable 10A, 24VDC Battery Charger Initial fill of lube oil and antifreeze Onsite start up service Operation&maintenance manuals Owner system training