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HomeMy WebLinkAboutCC PACKET 06282016 Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. Call to Order. Pledge of Allegiance. Roll Call. Consideration, discussion, and possible action on all of the following items: I. Approval of the June 28, 2016, City Council Meeting Agenda. (action requested.) II. Proclamations and Recognitions. III. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of June 14, 2016, City Council meeting minutes. (pp.1-3) B. Licenses and Permits. (pp.5-6) C. Claims. (pp.7-9) IV. Public Hearing. V. Reports from Commission and Staff. VI. General Business of Council. A. Presentation of 2015 Audit, Peggy Moeller, Redpath, Ltd. Presenting. (motion requested) (pp.11-18) VII. Reports from City Manager and Council members. VIII. Community Forum Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. IX. Information and Announcements X. Adjournment. CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA JUNE 28, 2016 7:00 p.m. CITY OF ST. ANTHONY 1 CITY COUNCIL REGULAR MEETING MINUTES 2 JUNE 14, 2016 3 4 CALL TO ORDER. 5 6 Mayor Faust called the meeting to order at 7:00 p.m. 7 8 PLEDGE OF ALLEGIANCE. 9 10 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 11 12 Present: Mayor Faust Councilmembers Brever, Gray, and Jenson 13 Absent: Councilmember Stille 14 Also Present: City Manager Mark Casey and City Engineer Todd Hubmer 15 Guests: None 16 17 18 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 19 ITEMS. 20 21 I. APPROVAL OF THE JUNE 14, 2016, CITY COUNCIL MEETING AGENDA. 22 23 Motion by Councilmember Gray, seconded by Councilmember Brever, to approve the City 24 Council Meeting Agenda of June 14, 2016. 25 26 Motion carried 4-0. 27 28 II. PROCLAMATIONS AND RECOGNITIONS - NONE 29 30 III. CONSENT AGENDA. 31 32 A. Approval of May 24, 2016, City Council meeting minutes 33 B. Licenses and Permits 34 C. Claims 35 D. Resolution 16-050 a resolution Approving Hennepin County Assessment Services 36 Agreement 37 38 Motion by Councilmember Brever, seconded by Councilmember Jenson, to approve the Consent 39 Agenda items as presented. 40 41 Motion carried 4-0 42 43 IV. PUBLIC HEARING - NONE 44 45 V. REPORTS FROM COMMISSION AND STAFF - NONE 46 47 VI. GENERAL BUSINESS OF COUNCIL 48 49 1 City Council Regular Meeting Minutes June 14, 2016 Page 2 A. Resolution 16-051 a resolution Ordering Preparation of Feasibility Report for the 2017 1 Street & Utility Improvements. 2 3 City Engineer Todd Hubmer stated the City Council is asked to consider a resolution ordering 4 the preparation of a feasibility report for the 2017 Street and Utility Improvement Project for: 5 • Penrod Lane from 36th Avenue NE to Skycroft Drive 6 • Skycroft Drive from Penrod Lane to Maplewood Drive 7 • Maplewood Drive from Skycroft Drive to Highcrest Road 8 • Chelmsford Lane from 36th Avenue NE to Maplewood Drive 9 • Options for the Mill and overlay of Silver Lake Court from Silver Lane to the cul-de-sac. 10 11 Mr. Hubmer stated these additional improvements are being included with the 2017 feasibility 12 report due to the amount of time and resources that Public Works staff has been spending on 13 repairing badly deteriorating pavements at these locations. The feasibility report will identify a 14 cost and schedule for pavement improvements. Mr. Hubmer indicated the locations on a map for 15 Council consideration. Mr. Hubmer reviewed the anticipated project schedule. 16 17 Councilmember Gray asked if there have been any water service issues at Silver Lake Court and 18 Mr. Hubmer stated there have been significant water main issues in that area. Councilmember 19 Gray asked if would make sense to do reconstruction now rather than just the mill and overlay. 20 Mr. Hubmer stated he will research. 21 22 Mayor Faust stated this is proposed for 2017 and the residents are looking forward to the 23 September meeting where information on the project will be communicated. Mr. Hubmer stated 24 he has already had some conversations with residents about the projects. 25 26 Motion by Councilmember Jenson, seconded by Councilmember Brever, to approve Resolution 27 16-051 a resolution Ordering Preparation of Feasibility Report for the 2017 Street and Utility 28 Improvements. 29 30 Motion carried 4-0 31 32 B. Resolution 16-052 a resolution Requesting an Advance from the Municipal State Aid 33 Street Fund for Calendar Year 2017 34 35 City Manager Mark Casey stated the Council is requested to consider requesting an advance 36 from the Municipal State Aid Street Fund for the Calendar Year 2017. The process for requesting 37 an advance requires a Council resolution. Distribution of the funds will not be made until 2017 38 and the State Aid finance department will advise the City if the advance is approved. Cities are 39 allowed to request advances for Municipal State Aid projects costs (or for costs previously 40 incurred). 41 42 Mr. Casey explained the current request equals four times the City’s annual State Aid 43 construction allotment. The City was recently allocated $263,251 in 2016 for Municipal State 44 Aid projects. The requested advance will total $1,053,004. This advance will maintain the 45 maximum advance of construction reimbursements allowed. Mr. Casey noted the State account 46 does not bear interest and the State prefers that cities draw down their account in connection with 47 2 City Council Regular Meeting Minutes June 14, 2016 Page 3 MSA expenditures. The advantage for the City is the proceeds can be invested and the funds 1 replenished when used for MSA construction. 2 3 Councilmember Jenson asked if the requests are on a four-year cycle and Mr. Casey stated the 4 advance is based on dollars not years. 5 6 Motion by Councilmember Brever, seconded by Councilmember Gray, to approve Resolution 7 16-052 a resolution Requesting an Advance from the Municipal State Aid Street Fund for 8 Calendar Year 2017 for the City of St. Anthony Village, Minnesota. 9 10 Motion carried 4-0 11 12 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 13 14 City Manager Casey had no report this evening. 15 16 Councilmember Jenson had no report this evening. 17 18 Councilmember Gray had no report this evening. 19 20 Councilmember Brever noted on June 6, 2016 she attended the Parks Commission meeting and 21 heard a GreenCorp presentation. On Sunday, June 12, Councilmember Brever attended the 22 Sister City Meeting. 23 24 Mayor Faust stated on June 2, 2016 he along with Councilmembers Brever and Stille attended 25 the Open House for Chief Ohl and Captain Cotroneo. He was astounded by all the residents in 26 attendance. 27 28 VIII. COMMUNITY FORUM - NONE 29 30 IX. INFORMATION AND ANNOUNCEMENTS - NONE 31 32 X. ADJOURNMENT. 33 34 Mayor Faust adjourned the meeting at 7:15 p.m. 35 36 Respectfully submitted, 37 Debbie Wolfe 38 TimeSaver Off Site Secretarial, Inc. 39 40 41 _ _ 42 ATTEST: ________________________________ Mayor 43 City Clerk 44 45 3 THIS PAGE LEFT INTENTIONALLY BLANK 4 Saint Anthony Village DATE: June 28, 2016 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors Licenses: Ideal Energies, Minneapolis, MN Metropolitan Mechanical Contractors, Eden Prairie, MN The Shed Shop USA, Woodbury, MN Mechanical Licenses: Condor Fireplace & Stone, Spring Lake Park, MN Fireside Hearth & Home, Lakeville, MN Jay Hawk Mechanical, Minneapolis, MN Rental Licenses: Applicant: Walter Sentyrz Location: 2604 27th Ave NE Applicant: St Anthony Leased Housing Associates Location: 2500 38th Ave NE 2501 -2551 38th Ave NE Applicant: Nativity Lutheran Church Location: 3329 Belden Dr NE 3331 Belden Dr NE 3335 Belden Dr NE Applicant: Grant Olson Location: 3524 Belden Dr NE Applicant: Lang Nelson Associates Location: 2540 Kenzie Ter NE Applicant: Richard Herrmann Location: 2601 Kenzie Ter NE #512 Applicant: Sandberg Family Partnership Location: 3820 Macalaster Dr NE Applicant: Douglas Bryan Location: 2808 Pahl Ave NE Applicant: Thomas Fritz Location: 3300 Roosevelt Ct NE 5 Applicant: Tara O’Neil Location: 2904 Silver Lake Ct NE Temporary On-Sale Liquor License Applicant: Villagefest Date: August 5 & 6 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 6/17/2016 - 6/29/2016 Jun 21, 2016 12:02PM Vendor Number Payee Check Number Check Issue Date Amount 12180 ARVIG CONSTRUCTION 7 06/29/2016 250.00 11740 XCEL ENERGY 8 06/29/2016 23,184.18 10176 BLUE CROSS BLUE SHIELD 29588 06/17/2016 65,008.50 11798 CENTRAL PENSION FUND LOCAL #49 29589 06/17/2016 2,764.80 11809 CITY OF ST. ANTHONY SUNSHINE FUND 29590 06/17/2016 192.00 10710 ICMA RETIREMENT TRUST 29591 06/17/2016 2,426.00 12340 LARSON/ALISSA 29592 06/17/2016 36.37 11813 NCPERS GROUP LIFE INSURANCE 29593 06/17/2016 80.00 11808 SAPD ASSOCIATION 29594 06/17/2016 507.00 12077 SUN LIFE FINANCIAL 29595 06/17/2016 859.55 10039 AIRGAS USA LLC 29596 06/29/2016 27.52 10056 ALLIED MEDICAL PRODUCTS 29597 06/29/2016 118.00 10078 AMERICAN WATER WORKS ASSN 29598 06/29/2016 191.00 10092 APACHE GROUP 29599 06/29/2016 388.50 10098 ARAMARK 29600 06/29/2016 83.48 1100 ARTISIAN BEER COMPANY 29601 06/29/2016 4,408.94 1101 BAUHAUS BREW LABS LLC 29602 06/29/2016 1,372.00 10159 BEISSWENGER'S 29603 06/29/2016 16.99 1013 BELLBOY CORPORATION 29604 06/29/2016 5,207.58 1014 BELLBOY CORPORATION 29605 06/29/2016 138.55 1035 BERNICK'S BEVERAGE & VENDING 29606 06/29/2016 1,158.81 11883 BIG RIVER GROUP LLC 29607 06/29/2016 1,650.00 10185 BOUND TREE MEDICAL LLC 29608 06/29/2016 44.29 10188 BRAKE & EQUIPMENT WAREHOUSE 29609 06/29/2016 241.86 1018 BREAKTHRU BEVERAGE MN BEER 29610 06/29/2016 21,305.68 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 29611 06/29/2016 29,380.59 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 29612 06/29/2016 2,020.62 10206 BROCK WHITE COMPANY LLC 29613 06/29/2016 84.37 1017 CAPITOL BEVERAGE SALES 29614 06/29/2016 16,588.89 12139 CEMSTONE PRODUCTS COMPANY 29615 06/29/2016 538.00 10252 CENTERPOINT ENERGY 29616 06/29/2016 1,775.68 10263 CENTURYLINK 29617 06/29/2016 694.78 10293 CITY OF ROSEVILLE 29618 06/29/2016 9,176.92 10299 CITY OF ST. PAUL 29619 06/29/2016 442.16 1010 CLEAR RIVER BEVERAGE COMPANYMPANY 29620 06/29/2016 2,462.00 1021 COCA COLA REFRESHMENTS USA, INC.29621 06/29/2016 965.08 1042 CRYSTAL SPRINGS ICE 29622 06/29/2016 695.86 10362 CRYSTEEL TRUCK EQUIPMENT 29623 06/29/2016 130.00 10373 DAILEY DATA & ASSOCIATES 29624 06/29/2016 156.25 10432 DORSEY & WHITNEY 29625 06/29/2016 7,139.33 12190 DOUGS POWER EQUIPMENT 29626 06/29/2016 10.21 10461 EHLERS & ASSOCIATES, INC.29627 06/29/2016 6,560.00 10468 ELECTRO WATCHMAN INC 29628 06/29/2016 368.72 10508 FERGUSON WATERWORKS 29629 06/29/2016 76.54 10526 FLEETPRIDE 29630 06/29/2016 42.44 1097 FORESTEDGE WINERY 29631 06/29/2016 234.00 10550 G & K SERVICES INC 29632 06/29/2016 751.89 10554 GCR TIRES & SERVICE 29633 06/29/2016 1,038.36 10583 GRAFIX SHOPPE 29634 06/29/2016 106.58 1032 GRAPE BEGINNINGS, INC.29635 06/29/2016 471.00 10642 HENN CNTY INFO TECH DEPT 29636 06/29/2016 2,901.23 10661 HENNEPIN COUNTY TREASURER 29637 06/29/2016 55,531.30 12290 HENNEPIN COUNTY TREASURER 29638 06/29/2016 829.00 Auto Pay Auto Pay 7 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 6/17/2016 - 6/29/2016 Jun 21, 2016 12:02PM Vendor Number Payee Check Number Check Issue Date Amount 1019 HOHENSTEIN'S, INC 29639 06/29/2016 6,816.60 10684 HOME DEPOT CREDIT SERVICES 29640 06/29/2016 310.94 1027 INDEED BREWING COMPANY 29641 06/29/2016 683.52 10733 INSTRUMENTAL RESEARCH, INC.29642 06/29/2016 85.50 11754 INTEGRATED LOSS CONTROL, INC.29643 06/29/2016 592.00 1016 JJ TAYLOR DISTRIBUTING 29644 06/29/2016 37,525.68 1102 JOHNSON BROTHERS 29645 06/29/2016 6,068.16 1004 JOHNSON BROTHERS LIQUOR CO.29646 06/29/2016 1,983.52 1005 JOHNSON BROTHERS LIQUOR COMPANY.29647 06/29/2016 14,204.30 1006 JOHNSON BROTHERS LIQUOR COMPANY.29648 06/29/2016 5,774.57 1044 JOHNSON BROTHERS LIQUOR COMPANY.29649 06/29/2016 9,852.49 10797 KONICA MINOLTA BUSINESS 29650 06/29/2016 57.90 10806 L.T.G. POWER EQUIPMENT 29651 06/29/2016 825.82 10831 LEAGUE OF MINNESOTA CITIES 29652 06/29/2016 120.00 10851 LILLIE SUBURBAN NEWSPAPER 29653 06/29/2016 568.30 10833 LMCIT %BERKLY RISK ADMIN CO 29654 06/29/2016 98,592.75 10861 LOFFLER COMPANIES - 131511 29655 06/29/2016 93.00 1022 M. AMUNDSON LLP 29656 06/29/2016 2,311.75 10939 MIDWAY FORD 29657 06/29/2016 572.58 10940 MIDWEST ASPHALT CORPORATION 29658 06/29/2016 69.12 10948 MIDWEST SPECIALTY SALES 29659 06/29/2016 87.98 12131 MINNEAPOLIS CONCRETE PRODUCTS 29660 06/29/2016 600.00 10994 MINNESOTA OCCUPATIONAL HEALTH 29661 06/29/2016 72.00 11085 MURPHY'S SERVICE CENTER 29662 06/29/2016 16.80 1051 NEW FRANCE WINE COMPANY 29663 06/29/2016 934.00 12088 OFFICE 8 29664 06/29/2016 115.96 11163 OFFICE DEPOT 29665 06/29/2016 65.60 11185 PACE ANALYTICAL SERVICES, INC.29666 06/29/2016 330.00 1012 PAUSTIS & SONS 29667 06/29/2016 734.00 1001 PHILLIPS WINE & SPIRITS 29668 06/29/2016 1,956.34 1002 PHILLIPS WINE & SPIRITS 29669 06/29/2016 4,178.33 11234 POND & LIGHTING DESIGNS, INC.29670 06/29/2016 381.00 12008 PREMIER LIGHTING 29671 06/29/2016 1,600.00 12311 PUCKETTS RECYCLING 29672 06/29/2016 40.00 11300 RAMSEY COUNTY 29673 06/29/2016 20.00 11302 RAMSEY COUNTY 29674 06/29/2016 287.50 12090 REGISTER TAPES UNLIMITED (RTUI)29675 06/29/2016 606.25 11991 RL LARSON EXCAVATING INC 29676 06/29/2016 457,269.12 11345 ROSEVILLE CHRYSLER DODGE 29677 06/29/2016 375.73 11366 SAM'S CLUB 29678 06/29/2016 128.30 11408 SIGNATURE CONCEPTS, INC.29679 06/29/2016 449.29 1036 SOUTHERN - WCW 29680 06/29/2016 158.56 1026 SOUTHERN LIQUOR 29681 06/29/2016 9,774.02 1024 SOUTHERN WINE & SPIRITS - LAKES DIVISION 29682 06/29/2016 1,642.66 1008 SOUTHERN WINE-SPIRITS-AMERICAN DIVISION 29683 06/29/2016 1,201.20 11465 ST. ANTHONY-NEW BRIGHTON 29684 06/29/2016 26,087.78 11502 STREICHER'S 29685 06/29/2016 1,680.08 11536 TASC 29686 06/29/2016 15.00 11609 TWIN CITY GARAGE DOOR 29687 06/29/2016 135.00 11626 U.S. BANK (PURCHASING CARD)29688 06/29/2016 5,955.26 11637 UNITED ELECTRIC COMPANY 29689 06/29/2016 25.57 11674 VERIZON WIRELESS 29690 06/29/2016 368.79 11682 VIKING INDUSTRIAL CENTER 29691 06/29/2016 139.40 8 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 6/17/2016 - 6/29/2016 Jun 21, 2016 12:02PM Vendor Number Payee Check Number Check Issue Date Amount 1025 VINOCOPIA 29692 06/29/2016 1,598.00 11933 WIMACTEL INC 29693 06/29/2016 45.00 1034 WINE COMPANY/THE 29694 06/29/2016 1,496.65 1038 WINE MERCHANTS INC 29695 06/29/2016 894.86 11731 WITMER PUBLIC SAFETY GRP, INC.29696 06/29/2016 118.97 11735 WORLDPOINT ECC, INC.29697 06/29/2016 691.46 11738 WSB & ASSOCIATES, INC.29698 06/29/2016 25,052.00 Grand Totals: 1,007,270.36 9 THIS PAGE LEFT INTENTIONALLY BLANK 10 2015 Audit Review City of St. Anthony, Minnesota June 28, 2016 Peggy Moeller, CPA 651.407.5832 pmoeller@redpathcpas.com 1 Reports Issued •Comprehensive Annual Financial Report •State Legal Compliance Report •Report on Internal Controls •Communication with Those Charged with Governance 2 11 Comprehensive Annual Financial Report •The financial statements are the responsibility of management •The role of the Independent Auditor is to report on the fair presentation of the financial statements •“Clean opinion” issued on the 2015 financial statements 3 Annual Financial Report 4 •Implemented GASB 68 (Pensions) during 2015 •Full accrual statements only •Reporting net pension liability, deferred outflows and inflows of resources 12 State Legal Compliance Report •Required by Minnesota Statute §6.65 •OSA audit guide covers seven categories 1)contracting and bidding 2)deposits and investments 3)conflicts of interest 4)public indebtedness 5)claims and disbursements 6)other miscellaneous provisions 7)tax increment provisions •No findings of noncompliance 5 Report on Internal Control •Consideration of internal control as a basis for designing audit procedures. No opinion on internal control •One finding reported –Lack of Segregation of Duties 6 13 Financial Results General Fund: –Fund balance decreased ($29,469) during 2015 7 Favorable Final (Unfavorable) Budget Actual Variance Revenues $6,459,641 $6,557,101 $97,460 Expenditures 6,556,550 6,413,087 143,463 Revenues over (under) expenditures (96,909) 144,014 240,923 Other financing sources (uses): Transfers from other funds 264,244 195,060 (69,184) Transfers to other funds (164,950) (368,543) (203,593) Total change in General Fund balance $2,385 ($29,469) ($31,854) Financial Results •An allocation of the $2,446,012 General Fund balance at December 31, 2015 is as follows: 8 Nonspendable - prepaid items/inventory $107,412 Unassigned 2,338,600 Total fund balance $2,446,012 14 Financial Results •The fund balance available at December 31, 2015 is sufficient to meet the City’s policy for minimum unassigned fund balances as follows: 9 2016 budget $6,921,304 Less: Police services to other cities (1,306,052) Net 2016 budget 5,615,252 Minimum balance (30-35%)30% City minimum working capital fund balance $1,684,576 Net unassigned amount available at 12/31/15 $2,338,600 Actual percent of net budget 41.65% Financial Results •Interfund loans provided by the General Fund to cover negative cash: •The number of interfund loans was reduced during 2015. Interfund loans are limited to advancing construction costs prior to bonding or grant reimbursement. 10 Street Improvement Project Fund $414,064 Stormwater Utility Fund 149,874 Total $563,938 15 Financial Results •Minimum unassigned fund balance net of interfund loans 11 2016 budget $6,921,304 Less: Police services to other cities (1,306,052) Net 2016 budget 5,615,252 Minimum balance (30-35%)30% City minimum working capital fund balance $1,684,576 Unassigned amount available at 12/31/15 $2,338,600 Less interfund loans (563,938) Net unassigned amount available at 12/31/15 $1,774,662 Actual percent of net budget 31.60% Financial Results Water and Sewer Enterprise Fund: –Water operations for the past six years is as follows: –The City increased water rates for 2015. . 12 $ - $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 $550,000 $600,000 $650,000 $700,000 $750,000 $800,000 $850,000 $900,000 $950,000 $1,000,000 $ - $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 $550,000 $600,000 $650,000 $700,000 $750,000 $800,000 $850,000 $900,000 $950,000 $1,000,000 2010 2011 2012 2013 2014 2015 Operating Expenses Operating Revenue Water Operations Revenue and Expenses 16 Financial Results Water and Sewer Enterprise Fund: –Sewer operations for the past six years is as follows: –The City increased sewer rates for 2015. 13 $ - $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $ - $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2010 2011 2012 2013 2014 2015 Other Operating Expenses MCES Operating Revenue Sewer Operations Revenue and Expenses Financial Results Liquor Fund: –2015 net income before transfers is $249,931. –An analysis of 2015 activity is as follows: 14 Market Place Silver Lake Village Amount Percent Amount Percent Amount Percent Operating revenues $3,189,879 100.0% $2,704,037 100.0% $5,893,916 100.0% Cost of goods sold 2,495,649 78.2% 2,077,209 76.8% 4,572,858 77.6% Gross margin 694,230 21.8% 626,828 23.2% 1,321,058 22.4% Other operating expenses 568,403 17.8% 579,011 21.4% 1,147,414 19.5% Net income from operations 125,827 3.9% 47,817 1.8% 173,644 2.9% Net nonoperating revenues (expenses)50,015 1.6% 26,272 1.0% 76,287 1.3% Income before transfers $175,842 5.5% $74,089 2.7% $249,931 4.2% Total 17 Financial Results HRA: –Total HRA Fund balance is $831,319. –The fund balance in the various accounts are as follows at December 31, 2015: 15 Fund Balance (Deficit)CAFR CAFR Fund 12/31/15 Statement Exhibit General HRA (special revenue fund) $9,188 Statement 21 Debt Service: TIF Refunding Bonds 2015B 6,861 Exhibit 3 TIF Refunding Bonds 2014B 8,460 Exhibit 3 Total HRA TIF Debt Service 15,321 Statement 3 Public Facilities Revenue Bonds 634,704 Statement 23 HRA Projects: Chandler Place TIF 698,602 Exhibit 5 Apache (Wal-Mart) TIF (1,713,462)Exhibit 5 Apache (Cub Foods) TIF 1,186,966 Exhibit 5 Total HRA TIF Improvements 172,106 Statement 3 Total HRA $831,319 Communication with Those Charged with Governance •Required Communications: –Change in accounting policies used (none) –Difficulties encountered in performing the audit (none) –Disagreements with management (none) 16 18 Date Type Staff Present June 29 Special 5:30 p.m.Worksession City Council City Manager July 12 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update VillageFest Presentation Approval of Advanced Oxidation Plant Advertisement of Bids City Council City Manager July 26 Regular Night to Unite Presentation Night to Unite Proclamation City Council City Manager Police Chief August 1 Special 5:30 p.m.Worksession City Council City Manager August 2 Special Night to Unite City Council City Manager August 9 Regular State Primary Election August 9 Regular 8:00 p.m. Planning Commission items from July SANB #282 Presentation GreenCorp presentation City Council City Manager August 23 Regular Budget Presentation New Police Chief, Captain and Sergeants Presentation Award Advanced Oxidation Plant Construction Contract City Council City Manager Finance Director August 30 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager August 30 Special 7:00 p.m.Worksession City Council City Manager September 13 Regular Planning Commission items from August 2017 Preliminary Operating Budget and Levy-Public Hearing 2017 Street Project Accept Feasiblity Report, Order Plans and Specifications Liquor Operations Mid Year Report City Council City Manager Finance Director Liquor Op Mgr September 27 Regular Fire Prevention Presentation Kiwanis Peanut Day City Council City Manager Fire Dept FUTURE COUNCIL AGENDA ITEMS 2016 19 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS October 3 Special 5:30 p.m.Worksession City Council City Manager October 11 Regular Planning Commission items from September Quarterly Donations & Grants Certification of Delinquent Accounts City Council City Manager October 25 Regular Quarterly Goals Update Ordinance Setting Fees for 2016 - 1st Reading-Public Hearing City Council City Manager October 31 Special 5:30 p.m.Worksession City Council City Manager November 8 Regular 2016 General Election City Council City Manager November 8 Regular 8:00 pm Ordinance Setting Water & Sewer Rates for 2017 - 1st Reading-Public Hearing City Council City Manager November 22 Regular Ordinance Setting Water & Sewer Rates for 2017 - 2nd Reading Fire Prevention Poster Winners Tree Care Ordinance City Council City Manager Finance Director Police Dept Fire Dept November 29 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager November 29 Special 7:00 p.m.Worksession City Council City Manager December 13 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2017 City & HRA Budgets and Final Property Tax Levy -Public Hearing Ordinance Setting the Water& Sewer Rates for 2017 - final reading 2017 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids 2017 Fee Schedule City Council City Manager Finance Director December 27 Regular City Council City Manager 2017 20 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS January 10 Regular Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants City Council City Manager January 19 & 20 Special Goal Setting City Council City Manager Department Heads January 24 Regular 2017 Parks Commission Work Plan- (motion only) 2017 Planning Commission Work Plan-(motion only) Presentation-Northeast Youth and Family Services Northeast Youth and Family Services Agreement City Council City Manager February 14 Regular Planning Commission items from January Administration Annual Report 2017 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments, Order Preparation of Assessments City Council City Manager City Engineer February 28 Regular City Council City Manager March 14 Regular Fire Relief Ratifying Pension Benefit Planning Commission Items from February Liquor Annual Report Fire Annual Report 2017 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments, Award Contract for Construction, Call for Sale of GO Bonds 2017 Strategic Plan (motion only) Liquor License Renewals GreenCorp Member application-resolution City Council City Manager Fire Dept Liquor Op Manager March 28 Regular Public Works Annual Report Police Annual Report 2017 Street Project Call for Sale of Bonds City Council City Manager Public Works Director Police Dept April 11 Regular Planning Commission Items from March Quarterly Donations & Grants Finance Annual Report City Council City Manager Finance Director April 25 Regular Arbor Day Proclamation 1st Quarter Goals Update Public Hearing-Budget Calendar Spirit of St. Anthony Award City Council City Manager Finance Director May 9 Regular 2017 Street Project Bond Sale and Award of Bonds City Council City Manager May 23 Regular Salo Park Concert Series Insurance Renewal Tort Limits - Consent City Council City Manager 21 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS June 13 Regular Planning Commission Items from May Order Feasibility Report for 2018 Street Project City Council City Manager City Engineer June 27 Regular Audit Presentation City Council City Manager Finance Director 22 PUBLIC INPUT SHEET In order to address the City Council and to be heard on an Agenda item, please complete the following and pass this completed sheet to the City Manager. Speakers are requested to come to the podium, clearly state their name and address for the City Clerk's record. )E Key Facts About Owners' Efforts to Close Lowry Grove LG Partnership and Continental took a number of steps to make it impossible as a practical matter for residents to exercise their first refusal rights under Minnesota Statutes 327C.095 subd. 6.: Continental provided LG Partnership with an offer indicating intent to close the park weeks before April 26. Rather then promptly providing residents with the Subdivision 6 notice of Continental's offer, and giving them 45 days to match the prospective buyer's offer before entering into a purchase agreement as the statute requires, LG Partnership waited until one day prior to its execution of a purchase agreement with Continental to provide the Notice. Then when Aeon submitted a purchase agreement to preserve the park, LG Partnership rejected the offer because they claimed that aeon would have to close the same date that LG Partnership was required to close with Continental. LG Partnership then responded to the residents' Subdivision 6 request with the purchase agreement, rather than the cash price and terms of the buyer's offer as required by the statute. The parties to the LG Purchase Agreement included a $1 million earnest money payment. This is an exorbitant amount, the only purpose of which could be to prevent residents from being able to exercise their first refusal rights. LG Partnership did not provide residents with the full purchase agreement, leaving out all of the exhibits, many of which would be required to allow a prospective purchaser's due diligence analysis. Aeon submitted its offer on Friday, June 10. LG Partnership rejected the offer on Monday June 13. None of the three reasons given for rejecting the offer were valid. LG partnership closed the sale on Monday June 13, without discussing their purported issues with the Aeon purchase agreement. They claimed that they had to close the sale then; but the earliest date they were required to close was Wednesday, June 15. The Village LLC purchased the Park on June 13 and sent a Park Closure Notice to residents on June 15. Minnesota Statutes 327C.095 subd. 7 requires that a buyer that has decided to close the park within a year of its purchase of the park must offer to sell the park to the residents for its purchase price plus its cost involved in the purchase. The offer to residents must be in a notice that the park is being closed. The Village LLC has not offered to sell to the residents as required by the statute. Subdivision 4 of the Statutes requires the City to hold a hearing to review the closure statement. The City can only conclude from an objective review of the closure statement that The Village LLC has not complied with the law because it has not offered to sell the park to the residents. The City must conclude that the Village LLC must rescind its earlier notice and provide residents with a new one which includes the statutorily required offer to sell to the residents.